MEXICOBEACH CITY COUNCIL REGULAR MEETING TUESDAY, - JUNE 24, 2025 AT9:00 A.M PUBLIC WORKS BUILDING Mayor, Richard Wolff Councilwoman, Linda Hamilton Councilman, Erik Fosshage Councilman, Jason Adams Councilman, Steve Cox City Attorney, Tim Sloan Interim City Administrator, Mell Smigielski City Clerk, Tammy Brunson I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. ROLL CALL V. CONSENT AGENDA 1. Minutes - May 13, 2025 2. Minutes - May 20, 2025 3. Minutes - June 3, 2025 VI. REGULAR AGENDA 1. Peddler Application - Panama City Fireworks and Mortars - Mell Smigielski a. Open Public Discussion b. Close Public Discussion C. Discussion d. Motion to Approve/Deny 2. Joe Drive and Adjoining Ditch on West Side of the Street- Mell Smigielski a. Open Public Discussion b. Close Public Discussion C. Discussion 3. Surplus Equipment - Fire department, 2007 Chevy Silverado - Chief Walker a. Open Public Discussion b. Close Public Discussion C. Discussion d. Motion to Approve/Deny 4. Turtle Lighting - Mell Smigielski a. Open Public Discussion b. Close Public Discussion C. Discussion 5. HR Consultants - Mell Smigielski a. Open Public Discussion b. Close Public Discussion C. Discussion 6. Administrator Contract - Mayor Wolff a. Open Public Discussion b. Close Public Discussion C. Discussion d. Motion to Approve/Deny 7. Increasing Capitalization Policy- Mike Snyder, Finance Director a. Open Public Discussion b. Close Public Discussion C. Discussion d. Motion to Approve/Deny 8. Budget Calendar - Mike Snyder, Finance Director 9. Shark Fishing Hours - Mell Smigielski VII. CITIZEN COMMENTS 1. Speaker must come to the podium and state name and city of residence 2. Comments are limited to 3 minutes VIII. COUNCIL COMMENTS IX. MAYOR COMMENTS X. STAFF COMMENTS XI. ADJOURNMENT Posted on the city website on: 06/19/2025 Note: Copies of the Agenda items are posted on the City's Website mexicobeachf.goy This meeting will be recorded on the website. *You are hereby notified that in accordance with Florida Statutes, you have a right to appeal any decision made by the Council with respect to any matter considered. You may need to ensure that a verbatim record of the proceedings is made which may need to include evidence and testimony upon which the appeal is based. Any person requiring a special accommodation at this meeting because ofa a disability or physical impairment should contact Tammy Brunson, City Clerk, at 201 Paradise Path, Mexico Beach, Florida 32456; or by phone (850) 648-5700 at least five calendar days prior to the meeting. If you are hearing or speech impaired, and you possess TDD equipment, you may contact the City Clerk using the Florida Dual Party Relay System, which can be reached at 800-955-8770 TDD. City of Mexico Beach Meeting Minutes TUESDAY, MAY 13, 2025 - 9:00 AM The City of Mexico Beach City Council met in a scheduled regular meeting on Tuesday, May 13, 2025, at 9:00 am at the Public Works Building in Mexico Beach. A quorum was present with all five council members in attendance. Mayor Wolff and the following Councilmembers were present: Linda Hamilton, Jason Adams. Steve Cox and Erik Fosshage. Also present: City Clerk, Tammy Brunson, Interim City Administrator Mell Smigielski, and City Attorney, Tim Sloan. I. Call to order: Mayor Wolff called the meeting to order at 9:00 am. II. Consent Agenda: All were unanimously in favor of the approval of the meeting minutes from February 21, 2025 Special Meeting. III. Regular Agenda: 1. Task Order - 4th Street Stormwater = Elizabeth Moore, Anchor CE!: Ms. Moore explained the task order for street stormwater projects, Avcon's stormwater master plan, and the need for detailed plans for construction. She stated the city staff did not want to build the project due to it being more than what the staff could handle but needed more detailed information for a contractor. Ms. Moore outlined thet task order which included creating a full: set of construction drawings and coordinating with the contractor. The council discussed the need to define the scope of work to get a more accurate bid. Mayor Wolff mentioned the half-percent tax fund, which is over a million dollars, and suggests using it for the stormwater project. Ms. Moore confirms the cost estimate is around $200,000, not millions, and suggests defining the scope of work to get a more accurate bid. Mr. Fosshage questions the duration of construction administration services, which Ms. Moore clarifies is only for the tasks listed in the sheet. Mr. Adams motioned to amend the task order to just A and B in the amount of $9,800.00 for Anchor Engineering to start the preliminary analysis and the bidding and procurement process. Mr. Fosshage seconded the motion. Motion carried unanimously 5-0. 2. NFWF Wetlands Mitigation Grant Closeout - Mr. Smigielski discussed the National Fish and Wildlife Foundation grant for $335,908 to remove non-native vegetation and restore native vegetation on 45 acres (part of 80-acre parcel off Hwy 386). Despite multiple attempts to get bids, no bidders responded, and the project is beyond the scope of the internal workforce. The council decides to reduce the grant by $304,000 and spend $31,000 on engineering and design fees. The remaining funds will be carried over for another NFWF project. Mr. Fosshage motioned to amend the grant to reduce the cost of the project by $304,838. Ms. Hamilton seconded the motion. Motion passed unanimously. 3. American Tower - Propane Tank Spark Zone - Mr. Smigielksi informed the council about a lease agreement with American Tower for communication towers, which requires a 10-foot no-spark zone around a propane tank. The lease agreement is still being reviewed by the city attorney, and the council discusses the possibility of amending the lease. 4. Ordinance 852 - Beach Vending (Second Reading) - Mrs. Hamilton made a motion to read Ordinance 852 by title only. Mr. Fosshage seconded the motion. Motion passes. Mrs. Brunson read Ordinance 852 by title only. Mr. Adams questioned the Class II permits allowing the use of Atv's on the beach. Mayor Wolff confirmed that if there was an emergency situation or a storm they would call the city administrator and notify him. Mr. Adams questioned raising the fee for the permit to $100 at a previous meeting. Mrs. Hamilton asked about the applications being approved by the council and not the administrator and location of vendors at operational and non-operational businesses. Mr. Adams motioned to adopt Ordinance 852 with the discussed changes on page 2 at the top of paragraph 2, deleting the Class IL permit vendors from being able to use ATV's on the beach at any time, the application fee will be $100, and the application will be approved by the city council. Mr. Fosshage seconded the motion. Motion passed unanimously. City of Mexico Beach Meeting Minutes TUESDAY, MAY 13, 2025 - 9:00 AM Mr. Adams motioned to adopt Ordinance 852 with the discussed changes on page 2 at the top of paragraph 2, deleting the Class II permit vendors from being able to use ATV's on the beach at any time, the application fee will be $100, and the application will be approved by the city council. Mr. Fosshage seconded the motion. Motion passed unanimously. 5. Ordinance 853 - Impact Fee Change Schedule (Second Reading) = Mrs. Hamilton motioned to read Ordinance 853 by title only. Mr. Fosshage seconded the motion. Motion passed. Mrs. Brunson read Ordinance 853 by title only. No public comments. Mrs. Hamilton made motion to approve Ordinance 853. Mr. Fosshage seconded the motion. Motion passed unanimously. 6. Planning and Zoning Board Applicants - The council discusses the appointments to the Planning and Zoning Committee, including Lisa Logan, Bruce Van Arsdale, Justin Bellesbach and Nearing Adams. Mrs. Hamilton motioned to appoint Lisa Logan to fill Seat 5 of the P&Z Board. Mr. Fosshage seconded the motion. Motion passes unanimously. Mr. Adams motion to appoint Bruce Van Arsdale to the Alternate I open seat. Ms. Hamilton seconded the motion. Motion passed unanimously. Mr. Adams motioned to appoint Justin Bellesbach to the Alternate 2 open seat. Ms. Hamilton seconded the motion. Motion passed unanimously. 7. Concern with Number of Food Truck in Mexico Beach - Mrs. Hamilton raised concerns from several citizens about the increasing number of food trucks in Mexico Beach and their impact on brick-and-mortar restaurants. She stated since the City now has 8 food trucks that maybe the council needs to make a motion to limit the number of food trucks in the City. Mr. Sloan stated he would have to review the Ordinance and bring it back to the council. Mr. Fosshage asked if the issue is the actual number of food trucks or1 the location of the food trucks. Mr. Adams stated we are already limiting the food trucks by the zoning. Mayor Wolff asked Mr. Sloan if he was aware of any city that restricted the number of food trucks. Mr. Sloan stated not that he was aware of. Mr. Cox stated that the parking question may be an easy was to. maybe help prevent growth in the future and maybe fix some of the problems we currently are having. Mr. Smigielski cited thes state statute which says a municipality, county or other local government entity may not prohibit mobile food dispensing vehicles or temporary commercial kitchens from operating within the entirety of the entity's jurisdiction. He also stated that we can control where they go. The council decides to table the issue and have the city attorney and city administrator review the state statutes and local regulations. 8. Citizen Comments Rock Kries, MB expressed frustration about the slow progress in removing blue tarps and other storm damage debris. Jesse Tyrus, MB asked for an exception to the no peddling law for Point Broadband, which the council declined, citing the need to maintain consistency in enforcement. Bobby Pollock, MB - voiced concern of the development on 386 and the importance of annexing into the city. 9. Council Comments Mayor Wolff asked the council if they had concerns or questions concerning the Nickel Creek Development on 386. Mr. Adams expresses concern about the City Council's exclusion from decisions regarding the Nickel Creek development in Bay County. Ms. Hamilton questioned why the City Council hasn't been included in the process. Mr. Sloan discussed the similarities between the Nickel Creek development and Farmdale's development process and the need for land use change and the role of the Department of Commerce. He also suggested inviting the developers to come and speak to the council to discuss their plans. Mr. Smigielski referenced a City Council video from July 23, 2024, where the Nickel Creek development was discussed. Mayor Wolff recalled a meeting in late August where the developer discussed their plans with the city administrator and emphasized that the city did not guarantee anything to the developer. He also mentioned a recent conversation with the developer about the need for a larger forum to discuss the development. Mayor Wolff asked Ms. Brunson to read a statement from the developer explaining their decision to remain in Bay County and their plans for zoning and utilities. Mayor Wolff discussed the developer's decision to avoid public meetings to prevent comments being taken out of context. He also mentioned the city's capacity for water and sewer and the need to discuss this further as well as staying involved in the development process. Mr. Adams wanted to make sure and stay on top of the dune walkovers. Mr. Steve Cox thanked the council for appointing him to the council. City of Mexico Beach Meeting Minutes TUESDAY, MAY 13, 2025 - 9:00 AM 10. Mayor Comments Mayor Wolff discussed the boat ramp grant extension to 2046 and the need to review the lease agreement with St. Joe. Company. Mr. Sloan mentions concerns about the lease agreement's termination clause and the need for city funds. Mr. Adams suggested reviewing the lease agreement to ensure it benefits the city. Mr. Smigielski mentioned the need to hold up the lease agreement discussion for the next meeting. Mayor Wolff discusses a request from Seaside Market to place a grease trap on city property. Mr. Sloan expresses concern about setting a precedent for private citizens to encroach on city property. Mr. Adams suggests looking at other options for the grease trap's location. Mr. Fosshage stated that they needed to hear from the developer to discuss other options. Mr. Smigielski will reach out to Lance Watson to come and speak to council to possibly come up with other options. Mayor Wolff asked about the Facebook Live and YouTube transition. Ms. Brunson explained the transition and confirmed that Bay ITi is in the process of reactivating the City' YouTube account and should be able to go live in the next couple of meetings. 11. Staff Comments: Mr. Smigielski provided a weekly update including the budget process, capital improvement plan, Duke Energy franchise, dune walkovers, ICMA Senior advisor recommendations for city administrator, the pier pre-bid meeting, jetty bids, amphitheater pre-construction meeting and the use of shells for the city. He also mentioned the need to update the employee handbook and personnel policy due to the HR investigation and JLAC recommendations. Mr. Smigielski acknowledged the department heads and staff for their hard work. 12, Adjournment: Ms. Hamilton motioned to adjourn at 11:12 a.m. ATTEST: Mayor, Richard Wolff City Clerk, Tammy Brunson City of Mexico Beach Special Meeting Minutes TUESDAY, MAY 20, 2025 - 9:00 AM The City of Mexico Beach City Council met in a scheduled special meeting on Tuesday, May 20, 2025, at 9:00 am at the Public Works Building in Mexico Beach. Mayor Wolff and the following Councilmembers were present: Linda Hamilton, Jason Adams Steve Cox and Erik Fosshage. Also present: City Clerk, Tammy Brunson, Interim City Administrator Mell Smigielski, and City Attornev, Tim Sloan. I. Call to order: Mayor Wolff called the meeting to order at 9:00 am. II. Overview for Hiring City Administrator: Mayor Wolff opened the meeting with the previous discussions about hiring a firm and also contacting Bay County to see their hiring method of a city administrator. Mayor Wolff introduced Mark Ryan who is a retired City Manager and a volunteer Senior advisor for the FCCMA/ICMA. Mr. Ryan outlined four options for recruitment: handling it internally, using an executive search firm, utilizing the senior advisor program or a hybrid approach. He also shared details about the Titusville city's recruitment process and the selection of Colin Baenziger Associates as their executive search firm. Mr. Ryan explained the advantages of using an executive search firm, including their network, background checks, and marketing efforts. He also described the Senior Advisor program, where he would help create a recruitment brochure and score applicants quantitatively. He emphasized the importance of background checks and past recruitment projects in other communities. Mayor Wolff asked about the involvement of Mr. Ryan in the recruitment process if they hire an executive search firm. Mr. Ryan clarified that he would not be involved if decision was made to hire a firm, as it would compete with his role. Mr. Adams asked about the cost of background checks if they go with the Senior Advisor program. Mr. Ryan shared his experience with Monticello and recommends using professional background checks. Mr. Cox asked about the timeline variation between the Senior Advisor program and an executive search firm. Mr. Ryan states that an executive search firm can expedite the process, while the Senior Advisor program would take longer. Mr. Cox asked Mr. Ryan what is the key for a successful City Administrator. Mr. Ryan stated that communication is key and a sense of humor as well. Mr. Fosshage thanked Mr. Ryan for his detailed presentation and expressed his support for the executive search firm option. Ms. Hamilton highlighted the benefits of the executive search firm proposal from Colin Baenziger Associates, including a set price and warranty. Mr. Ryan confirms his positive experience with thé firm and their competence. Mayor Wolff suggested piggybacking on Titusville's process to expedite the recruitment. Mr. Smigielski confirmed the ability to piggyback under Florida Law and outlined the necessary steps and documentation. Mayor Wolff proposed moving forward with the piggybacking option and hiring Colin Baenziger Associates. Mr. Fosshage supports the decision, emphasizing the benefits of a search firm and the timely process. Mr. Fosshage motioned to piggyback off of the existing City of Titusville process and contract to hire Colin Baenziger Associates as the City's executive search firm. Ms. Hamilton seconded the motion. Motion passed unanimously 5 -0. Mayor Wolff stated that he would be out the next council meeting on May 27th and Ms. Hamilton, Mayor Pro-Tem would be out as well. The council agreed to reschedule the meeting until June 3, 2025 at 9:00 a.m. Mr. Smigielski stated that he wanted the public to know how the City would pay for the hiring firm. He stated that $50k was put aside in this year's budget for a JLAC consultant as a result of the JLAC findings. The City staff is handling this and would be appropriate to repurpose that money towards the $32k for the hiring firm. City of Mexico Beach Special Meeting Minutes TUESDAY, MAY 20, 2025 - 9:00 AM III. Adjournment: Mr. Adams motioned to adjourn at 9:33 a.m.. Ms. Hamilton seconded the motion. Attest: Mayor, Richard Wolff City Clerk, Tammy Brunson City of Mexico Beach Meeting Minutes TUESDAY JUNE 3, 2025 - 9:00 AM The City of Mexico Beach City Council met in a regular meeting on Tuesday June 3, 2025, at 9:00 am at the Public Works Building in Mexico Beach. Mayor Wolff and the following Councilmembers were present: Linda Hamilton, Jason Adams, Erik Fosshage and Steve Cox. Also present were Interim City Administrator, Mell Smigielski, City Clerk, Tammy Brunson and City Attorney Tim Sloan. I. Call to order: Mayor Wolff called the meeting to order at 9:00 am. II. Consent Agenda: Minutes for the following council meetings were approved unanimously. April 8, 2025, Council meeting. III. Special Appearances: 1. Mayor Wolff introduces the topic oft the Seaside Market grease trap. Lance Watson with SCE explains the need for a grease trap to prevent grease from entering the sewer system. The grease trap will be located outside the property line, near the northeast corner of the building. Discussion on the maintenance responsibilities and the need for council approval for the grease trap's placement. Lance Watson details the parking plans, including parallel parking for compact and full-size vehicles. Mayor Wolff and Jason Adams discuss the frequency of grease trap pumping and the potential impact on the community. Tim Sloan raises concerns about the grease trap being on city property and its potential impact on future development. The council agrees to proceed with the grease trap but emphasizes the need for a maintenance agreement. 2. Adrian Welle and Matt Calderon introduce the Casuna Community Association's request to transfer maintenance responsibilities to the city. Discussion on the costs involved, including streetlights, sidewalks, and stormwater retention. The council questions the historical context and the financial implications of taking over these responsibilities. Tim Sloan suggests reviewing the deeds and contracts to understand the legal obligations and potential liabilities. All agree to have the Mayor, City Administrator and City Attorney meet with the HOA and report back to council at the next meeting. 3. Adrain Welle and Maggie from Ocean Plantation HOA requests the city to take over the maintenance of their roads and bridge. Discussion on the condition of the roads, the cost of maintenance, and the potential impact on property taxes. The council considers the safety and liability implications of taking over these responsibilities. Tim Sloan advises on the legal and financial aspects of transferring maintenance responsibilities. AllI agree to have the Mayor, City Administrator and City Attorney meet with the HOA and report back to council at the next meeting. IV. Regular Agenda: 1. Mell Smigielski presents four beach vending permit applications for approval. Two permits for Barefoot Kayak & Paddleboards Rentals, LLC, and one each for Hi Tyde Beach Service, LLC, and Forgotten Coast Beach Co, LLC. Mr. Fosshage motioned, and Mrs. Hamilton seconded to approve the four permits included in the packet. Motion passed unanimously. Crazy Waverunners and Parasail submitted their application after the packet went out and was given to council under separate cover. The council discusses the requirements for insurance and the need for compliance with the city's ordinance. Mr. Adams motioned, and Mrs. Hamilton seconded to approve the Crazy Waverunners permit pending proof of an increase in insurance coverage. Motion passed unanimously. City of Mexico Beach Meeting Minutes TUESDAY JUNE 3, 2025 - 9:00 AM IV. Regular Agenda - Continued: 2. Resolution 25-03, Bay County Local Mitigation Strategy Plan was brought to the table. Chief Walker explains the purpose of the resolution and its importance for securing grant funds. Mrs. Hamilton motioned, and Mr. Cox seconded to read resolution 25-03 by title only. Motion passed unanimously. Open public comment at 10:08 am. No public comments were made. Closed public comment at 10:08 am. Mrs. Hamilton motioned, and Mr. Fosshage seconded to approve Resolution 25-03, subject to Bay County's approval of the plan. Motion passed unanimously. 3. The topic of boat houses as accessory structures was brought to the table. The council discusses the current ordinance and the need for potential changes to accommodate boat houses on canal lots. Jason Adams provides historical context and suggests allowing boat houses without primary structures. The council considers the implications of changing the ordinance and the potential impact on property values and compliance. Tim Sloan introduces the idea of amending the land development code to provide exceptions for accessory structures. Open public comment at 10:21 am. Lisa Logan questions the difference between boat owners with canal property and those without, and why one group should be allowed to build a boathouse while the other is not. Nancy Faulk is in favor of changing the LDC. Rock Kries argues for consistency in accessory structure rules, suggesting that boathouse exceptions should apply to all property types. Closed public comment at 10:32 am. Mayor Wolff discuss the need to define what constitutes a boathouse versus a boat slip and asks for a clear definition of a boathouse, including whether it can include living quarters. Steve Cox recommends giving guidelines to the P&Z for studying the issue and providing detailed recommendations. Mayor Wolff proposes using a task order to gather input from the P&Z and move forward with a clear set of guidelines. Jason Adams mentions Bay County's land development code as a reference for accessory uses and structures. All agree to having P&Z research and bring recommendations back to council for review. 4. Mell Smigielski asked to move the St. Joe Company Maintenance Contract to the June 24, 2025, meeting. 5. Mayor Wolff proposes changing the meeting time from 6 pm to 9 am to save city money and accommodate council members' schedules. Erik Fosshage and Jason Adams express concerns about the impact on working council members. Employees prefer the 9 am meetings due to the long workdays and travel distances. Open public comment at 10:55 am. Lisa Logan mentions that there have always been night meetings. John Harrell stated he was for the night meeting before but does not see an increase in the attendance. Rock Kries agrees there is no change in attendance SO 9 am meetings make sense. Closed public comment at 10:58 am. Mrs. Hamilton motioned, and Mr. Adams seconded to approve changing council meeting times to 9 am. Motion passed with a 4 to 1 vote. No vote was Mr. Fosshage. 6. Mayor Wolff brought to the table the need to change the council meeting date on November 11, 2025, since that is a holiday. Consensus is the move to November 12, 2025, at 9 am. V. Citizen Comments: John Harrell announces the registration for the 5K running event and clarifies the fireworks' relocation due to a migrating bird's nest. Chief Walker adds details on the fireworks' new location and the logistics involved in the move. City of Mexico Beach Meeting Minutes TUESDAY JUNE 3, 2025 - 9:00 AM V. Council Comments: Steve Cox discusses the issue of fish carcasses being thrown into the canal and the need for public awareness. Linda Hamilton asks Tim Sloan about the food trucks ordinance and ifthere will be an update by the June 24th meeting. VI. Mayors Comments: Mayor Wolff mentions an upcoming meeting with Sweetwater developers to discuss their project updates and requests council members to be prepared to discuss the city administrator update in the next meeting. VI. Staff Comments: Public Works - Mark Steele provides an update on the shell pile cleanup and the process for public participation. Finance - Mike Snyder mentions the upcoming audit and the progress on department budgets. Utilities - Garrett Garland discusses the ongoing issue with water meters and the need for regular replacements. Jason Adams and Garrett clarify the budget allocation for new water meters and the challenges faced with the current system. IX. Adjournment: Mrs. Hamilton and Mr. Cox motioned to adjourn the meeting at 11:20 am. By: Attest: Mayor, Richard Wolff City Clerk, Tammy Brunson MEXICOBEACH p City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # % & Meeting Date: 06-24-25 Department: Admin Consent Regular Closed Public Hearing: Yes R No Agenda Agenda Session Date of Public Hearing: RESENIERINFORMATON CONTACT: Mell Smigielski ITEM TO BE CONSIDERED Subject: Peddler Application - Panama City Fireworks and Mortars Attachment(s): Application Brief Summary: Panama City Fireworks and Mortars submitted an application to sell fireworks the week of July 4 at 718 HWY 98. Action Requested: Vendor seeks approval or denial. ISSUE OVERVIEW Background Information & Issue Summary: The vendor requests approval of the peddler application. Local custom points to the fact that something of this sort is not welcome. The picture of the empty lot in the application is not an accurate depiction of the current condition of the property. Below are three photos taken on 6-18-25. Financial Impacts: N/A Staff ecommencalonsCommens 111.05 (B) states that peddling is not allowed on vacant lots. The request does not comply with City Code. APPLICATION CHECKLIST SITE PLAN Al layout of the site showing all structures with respect to existing buildings, (including) property lines, roads, and walkways. A Google Earth aerial map or other source will work as a base map. Proposed ingress and egress Tents; restrooms, portable toilets, drinking fountains, tables, landscaping Parking areas: including number and location of handicapped spaces (must be 1 for every 25 regular spaces) Electrical hook ups Support vehicle locations and number of vehicles Signage Refuse containers Certificate of liability insurance, as stated above. N/A Liquor license (if applicable) Signed documentation of contract with commercial property owner letter of consent. V Signage request WIA Additional parking location letter(s) N/A Meeting with City staff if required MIA Payment of licensing fee to the city. City of Mexico Beach Peddler License Application 8 CITY OF MEXICO BEACH Peddler License Application APPLICATION & GUIDELINES I & * / a MEXICO: BEACH F. L . R. - . A City ofMexico Beach - Peddler License Application Process Who needs to fill out a peddler license application? All individuals, or businesses must submit a Peddler License Application to the City of Mexico Beach for approval if: 1. The activities requested meet the definition of Ordinance 848. 2. The use of City of Mexico Beach property is involved. 3. The business will impact the ordinary and normal use of public property or streets within the vicinity of the business. 4. There will be sales of alcohol, outside of a currently held liquor license. Peddlers will require a meeting with City of Mexico Beach staff and an approval. Please contact the City Administrator to schedule a meeting date. City of Mexico Beach Peddler License Application 2 This completed application must be received by the City Administrator via e-mail, fax, mail or in person to City Hall a minimum of 30 days prior to the opening date of business. Submissions received in person at city hall must be delivered to the office of the City Administrator. If you are not contacted by the city, please inquire to determine if your permit wasreceived. Peddler License Application Procedures 1. Submit completed Peddlers License Application along with all required documentation. 2. Applications are circulated within city departments for comments. 3. Reviewed application is submitted to City Administrator forapproval. 4. The City Administrator will notify applicants once application is approved and a Peddlers License will be issued for anticipated city services. 5. Payment for all utility services from the City of Mexico Beach must be paid in full if not self-contained. 6. Payment of $50.00 licensing fee for six months or $15.00 for a two day license. Required Supporting Documentation 1. Layout of the site showing all structures in respect to existing buildings, property lines, roads, and walkways. a. Proposed ingress and egress b. Tents, portable toilets, refuse containers and tables C. Parking areas, including number and location of handicapped spaces d. Electrical hookups requested from city e. Supporting vehicle locations and number of vehicles f. Signage 2. Certificate of Liability Insurance 3. Liquor License issued by the State of Florida (if applicable) 4. Signed documentation of contract and letter of consent by owner of private commerdal property. 5. Additional parking location(s) with letters of approval from owner(s) Requested applications are accepted only if all applicable permits are secured and all supporting documents are obtained. Failure to meet responsibilities can result in application being denied. City of Mexico Beach Peddler License Application 3 Peddler License Application MEXICOI BEACH Request Thank you for choosing the City of Mexico Beach. Please complete this application, in its entirety, and return it at least thirty (30) days prior to the date of opening to: City of Mexico Beach 201 Paradise Path Mexico Beach, FL 32456 If you have additional questions, please call (850) 648-5700 Name of Business: STONES HUNTING DEIVICES DBA PANAMA CITY FMEWOLKS AND MoRTRs Business Address: 10715 Hwy77 PANAmA CITY FL 32409 Street Address City State Zip Code Name of Owner: JASON STONES Type Business: FIREVORVS Facility/Location Requested: TOUCANS OVELFLON PALKING LOT 32456 Address: 718 HyJy 98 MENCO BEACH Fu Street Address Gity State Zip Code Primary Contact Name: STEPHAINIE ODoM Phone: 350-753-7007 Relationship with Business: CFFICE MMANAGER Contact E-mail: TANGOAMSANSTEAIS 6 GMAIL.COM Secondary Contact Name: JASONJ STONE Phone: B50-704-7978 Relationship with Business: OVNJER Contact E-mail: Web Address: Duration of Activities: THE WEEK DF JUL 4m City of Mexico Beach Peddler License Application 4 Please provide us with the following additional information regarding your business. Provide a description of any services you would like the city to provide not covered below and other specific information about your business not previously covered and add additional pages where you need additional space to explain your business. A. Will your business need any of the following city utilities: a Water Sewer D Sanitation Pickup 1 Is (or will it become) a monthly recurrence or seasonal. C. Will you offer: Alcohol sales Food and Beverage EA Signage: FLACS ANO YALO SIGNS oa/peverage/atenng D. Are you bringing in any special equipment such as: Large trailers Tents Other 8% 8 CONNEX a Lighting Generator(s) Sound equipment E. Do you need the city to provide or make available, at an additional fee, any of the following: Connections for electricity F. Provide your plan for waste disposal and any, waste hauling services you have contracted or are requesting from the City: WE WJIUL TAKE OUk TRASH WOITH US G.I Provide your plans for restroom facilities for customers. THERE AlE POLTA POTTIES THERE If using portable, Company name: H. PARKING: PARKING LOCATION(S) 1. LIGHT OFF 8hST ONJ THE PLOPERTY 2. 3. TOTAL SPACES: HANDICAPPED SPACES: If parking location is insufficient on site, parking arrangement letter(s) may be obtained from owner(s), renter(s) of additional parking sites. Letter must state permission from ownerls/renterts), and number of handicapped and regular parking spaces provided. City of Mexico Beach Peddler License Application 5 6/16/25, 11:09 AM 718 US-98 Google Maps God gle Maps 718 US-98 o paote - 6 * 4 ca Google CONNEX Map data @2025, Map data 02025 20ft Dasi sV 718 US-98 N @ - < Directions Save Nearby Send to Share phone 718 US-98, Mexico Beach, FL 32456 WHPX+Q8 Mexico Beach, Florida Photos --------- 1/2 J. Please provide a detailed description of the requested location and draw or attach a diagram and/or map of the proposed event site/layout/route. E VNOOUD UIKE TO OSE A SPOT OF THE PAREING LOT CLOSEST TO 05 98 TO SET OP AN 8X8 CONEX AND SELL FIREWJOEKS (Use the following page for site plan, diagrams, or maps) City of Mexico Beach Peddler License Application 6 MEXICOBEACH City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # EE Meeting Date: 06-24-25 Department: Admin Consent Regular Closed Public Hearing: Yes B No Agenda Agenda Session Date of Public Hearing: PRESENTERINFORMATON CONTACT: Mell Smigielski ITEM TO BE CONSIDERED Subject: Joe Drive and adjoining ditch on the west side of street. Attachment(s): Map of city-owned 25 acres and Joe Drive. Brief Summary: The St. Joe Company is working to get Joe Drive and the adjoining west side ditch transferred to the city. Action Requested: Have the City Council consider if they would accept ownership of St. Joe Drive and the ditch to the west. ISSUE OVERVIEW Background Information & Issue Summary: The city has been in conversations with the St. Joe Company concerning the transfer of Joe Drive and the adjoining ditch on the west side of the pavement. Joe Drive is an integral part of a secondary ingress/egress route for future expansion of city services. In particular, future city buildings for Fire and Police services located on the 25-acre parcel just north oft the public works building. As for the ditch, iti is incumbent on the city to have control of ditches for stormwater purposes. But is the transfer of both assets premature? Does ownership of the ditch result in partial ownership of the Ocean Plantation HOA-owned bridge to the entrance of the subdivision? Financial Impacts: Maintenance costs. Staff RecommendatonsCommens Direction needed from the City Council concerning ownership of the two parcels (street and ditch). Bay County Property Appraiser - Dan Sowell, CFA Main Office I 860 W. 1Ith St, Panama City, FL32401 - 850-248-8401 Beach Office I 301 Richard Jackson Blvd, Panama City Beach, FL32407 I 850-248-8470 Overview Legend Parcels 2025 Improved Sales 2025 Vacant Sales 2024 Improved Sales 2024 Vacant! Sales - 2023 Improved Sales 2023 Vacant Sales 2022 Improved > Sales a 2022' Vacant Sales a 45 6 - e - N ( y - S - S a a € 5 a 69 0 & - 6X 0 - V a 5 / 3 52 9 a - 2 D & C - S S 2 & 5 - C - % 13 f 6 Maps have been compiled from the most authentic information available and are to be used for assessment purposes only. Bay County Property Appraiser's Office assumes NO responsibility for errors and/or omissions that may be contained herein. THIS MAP ISI NOT AS SURVEY Date created: 6/17/2025 Last Datal Uploaded: 6/17/20252 2:40:42AM Developedb by SCHNEIDER MEXICOBEACH City of Mexico Beach Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM# # % Meeting Date: 6/24/2025 X Department: Fire Department Consent Regular Closed Public Hearing: Yes No Agenda Agenda Session Date of Public Hearing: PRESENTERINPORMATON CONTACT: Chief Walker, Mexico Beach Fire Department. ITEM TO BE CONSIDERED Subject: Permission to surplus the non-running, Fire department, 2007 Chevy Silverado. Attachment(s): Brief Summary: As we have been able to make the old chief truck the new utility truck the non-working truck is of no use to the city and is surplus to needs of any department in the city. Action Requested: Agree to send it to American Auction Bay County to be sold at there next auction ISSUE OVERVIEW Background Information & Issue Summary: This is what we have done with all surplus items for a number of years now. Financial Impacts: NON Staff RecommendaionsCommens Yes. MEXICOBEACH City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # % Meeting Date: 06-24-25 Department: Admin Consent Regular Closed Public Hearing: Yes B No Agenda Agenda Session Date of Public Hearing: PRESENTERINPORMATON CONTACT: Mell Smigielski ITEM TO BE CONSIDERED Subject: Turtle Lighting Attachment(s): Memorandum from mrd associates, inc, which includes our Chapter 93: Lighting Near Beaches. Brief Summary: A lighting survey by mrd associates discovered 26 violations of our own city code on lighting near the beach. Action Requested: Mainly informational. ISSUE OVERVIEW Background Information & Issue Summary: We have reviewed the violation list and determined the outside lighting issues are easy fixes. The issue that seems to give us some hesitation is the requirement in our city code that requires property owners to somehow shield the light emanating from the inside of their properties by moving interior lamps, turning off lights, tinting the windows or closing window treatments. Most of the property owners have installed proper turtle friendly windows, SO that, in theory, should be all thati is required to satisfy our ordinance. But our current ordinance states, Failure to comply with a noticed violation shall be punishable in the same manner as a misdemeanor and punishable as provided by FS 125.69. We looked at other area codes for comparison. This is an excerpt from Panama City Beach code Article VII, Section 7-112 (b) (11), which indicates compliance with interior lighting is voluntary: 'In addition to the foregoing mandatory requirements, in order to minimize light emanating from interior spaces, voluntary compliance with one (1) or more of the following is recommended: () install tinted glass on all windows and glass doors in line-of-sight from the beach, (i) install and use window treatments (shades, blinds, etc.) to shield interior lights from the beach at night during marine turtle nesting, (i) rearrange lamps and other moveable light fixtures away from windows, and (iv) turn off unnecessary lights'. The City of Destin's Section 7.17.04 (c) (3) language is the exact same wording as our current ordinance. Bay County's Section 5- 113 (b) (11) is voluntary like that of Panama City Beach. Financial Impacts: N/A Staff ecommercétonsCommens Consider amending our ordinance to make interior lighting issues voluntary if they have turtle friendly windows. Memorandum AArd May 29, 2025 mrd associates, inc. ACsstall Putectianl Enginering Comgan To: JCP Compliance 543Harbor Boulevard, Suite 204 Destin, Florida USA 32541 From: Katie Velasquez, MRD Associates 850.654.1555 e (fax)8 850.654.0550 www.mdassociatescom Project: Mexico Beach - Beach Restoration MRD Project Number 19-139 FDEP Permit No. 0387371-001-JC and USACE Permit No. SAI-2020-01982 Subject: Post Construction Lighting Survey No. 1 - May 2025 1.0. Introduction This memorandum summarizes the findings from the initial post-construction lighting survey conducted on May 14, 2025, for the Mexico Beach - Beach Restoration project, which was constructed February 5 - April 12, 2025. This survey was completed in compliance with and per the protocol required by FDEP Permit No. 0387371-001-JC, Specific Condition No. 19 and USACE Permit No. SAJ-2020-01982, Special Condition No. 23, which requires compliance with the USFWS Statewide Programmatic Biological Opinion (SPBO). This is the first ofi two post-construction surveys required to be conducted during the 2025 marine turtle nesting season. The survey was performed by MRD biologist, Katie Velasquez, in coordination with two local marine turtle monitors to assess artificial lighting visible from the dry portion of the newly elevated beach. This survey was conducted to document and address potential adverse impacts from artificial light sources, as part of ongoing compliance efforts to protect nesting marine turtles and other coastal wildlife. 2.0. Methodology The lighting survey was conducted on May 14, 2025, shortly after sunset at 7:32 PM, with observations beginning at 7:51 PM to ensure sufficient darkness for identifying visible artificial light sources. The MRD biologist was accompanied by two local marine turtle monitors, and the survey was conducted using the turtle patrol vehicle. Observations were made from the top of the foreshore slope (seaward edge of the filled berm before it slopes into the water), facing landward, along the entire 3.1 mile length oft the nourished beach from FDEP coastal range monument R-128 to R-144. When lighting was observed to be visible from the dry portion of the newly nourished beach, photographs were taken, and a georeferenced pin was dropped using an online ArcGIS map. These locations and associated images were cross-referenced with the Bay County Property Appraiser's database to identify the corresponding parcel ID, property address, and mailing address for each documented light source as summarized below in Table 1. 2.1 Survey Dates Survey No. 1: May 14th, 2025 Survey No. 2: To be conducted between July 15 - August 1, 2025 -1- mrd mrd: associates, inc. Mexico Beach - Beach Restoration Post Construction Lighting Survey - May2025 3.0. Survey Results Visible artificial lighting observed from the dry portion of the nourished beach was documented through photographs and georeferenced pins. Each entry in Table 1 below includes the parcel ID, property address, and mailing address with photo documentation of the observed lighting below in Figures 1-16. Table 1. Properties with artificial lighting observed. Parcel ID Local Address Primary Owner Artificial Light Figure Observed 04710-010-000 115 CIRCLE DR CHECKS IN THE MAIL LLC 2nd Floor Interior Lighting Figure 1 736 DRIFTWOOD DR LYNN HAVEN, FL 32444 04711-001-000 126 42ND ST B FRENI, DAVID A 15t Floor Interior Lighting Figure 2 3242 APPLETON DR TALLAHASSEE, FL 32311 04711-000-000 126 42ND ST A SCHWEITZER, JAMES P 1st Floor Interior Lighting Figure 2 1416 MOSSWOOD DR LEESBURG, FL 34748 04109-010-000 120 40TH ST SE B PERRY, LINDA H 15 Floor Interior Lighting Figure 3 1407 LAKEWOOD DR 2nd Floor Interior Lighting BAINBRIDGE, GA 39819 04651-000-000 121 40TH ST S WFP RENTALS LLC 2nd Floor Interior Lighting Figure 4 160 NORRIS DR PORT SAINT JOE, FL 32456-7368 04610-525-000 118 38TH ST S SURFSIDE CONDOMINIUMS Exterior Stairwell Lighting Figure 5 118 38TH ST S MEXICO BEACH, FL 32456 04639-278-000 117 38TH ST S B ACCELERATED BUILDERS LLC 2nd Floor Interior Lighting Figure 6 505 S CHURCH ST HAHIRA, GA 31632-1413 04632-008-000 35TH ST S WHITE SANDS 15t Floor Exterior Lighting Figure 7 INVESTMENT PARTNERS LLC 433 CAPE SAN BLAS RD CAPE SAN BLAS, FL 32456 04621-000-000 115 35th Street S ADAMS, W DOUG & CHERYL L 15 Floor Exterior Lighting Figure 8 2080 FAIRWAY CLOSE TER 2nd Floor Interior Lighting LAWRENCEVILLE, GA 30043- 6028 04536-000-000 113 33RD ST S SANDZ PROPERTIES LLC 1st Floor Interior Lighting Figure 9 PO BOX 399 APALACHICOLA, FL 32329 04590-000-000 109 28TH ST 1 BREEDLOVE, WILLIAM DAVID 2nd Floor Interior Lighting Figure 10 520 TWIN PEAKS BLAIRSVILLE, GA 30512-2184 -2- mard mrd associates, inc. Mexico Beach = Beach Restoration Post Construction LightingSurvey - May 2025 04468-000-000 104 24TH ST S FERRELL, JOHN Z 15 Floor Interior Lighting Figure 11 736 DRIFTWOOD DR 3rd Floor Interior Lighting LYNN HAVEN, FL 32444 40001-400-000 2303 HWY 98 THE VUE OF MEXICO BEACH Interior Lighting, Multiple Figure 12 A CONDOMINIUM Units On 15t, 2nd,3 3rd, And 2303 HWY 98 4th Floors MEXICO BEACH, FL 32456 3rd Floor Exterior Lighting 04460-000-000 101 23RD ST VADEN, MICHAEL TRUSTEE 1s Floor Exterior Lighting Figure 13 PO BOX 22359 2nd Floor Interior Lighting NASHVILLE, TN 37202 04372-000-000 101 15TH ST CENTENNIAL BANK Exterior Lighting: Bank Figure 14 719 HARKRIDER ST Sign CONWAY, AR 72032 04406-000-000 1005 HWY 98 DUNN, WILLIAM R & MELODIE N 2nd Floor Exterior Lighting Figure 15 TRUSTEES 2nd Floor Interior Lighting 5360 BURRUSS MILL RD CUMMING, GA 30041-8810 04338-020-000 714 HWY 98 ANDREWS FAMILY Exterior Lighting: Gas Figure 16 PARTNERSHIP,LTD Pumps 04338-016-000 P.O BOX 457 STARKE, FL3 32091 Total Violations: 26 - Figure 1. Visible lighting. from the nourished beach at 115 Circle Drive. -3- mrd mrd: associates. inc. Mexico Beach - Beach Restoration Post Construction Loningsney-Mo205 Figure 2. Visible lighting. from the nourished beach at 126 42nd Street A & B. Figure 3. Visible lighting. from the nourished beach at 120 40th Street B. 4- mrd mrd: associates, inc. Mexico Beach - Beach Restoration Post Construction Lonnasuney-Mo205 3 Figure 4. Visible lighting from the nourished beach at 121 40th Street South. Figure 5. Visible lighting from the nourished beach of side stairwell lighting at Surfside Condominiums. pard md associntes, inc. Mexico Beach - Beach Restoration Post onarutontenngsune, - May 2025 Figure 6. Visible lighting. from the nourished beach at 117. 38th Street South B. Figure 7. Visible lighting from the nourished beach at. 35th Street South. -6- mrd mrd associates, inc. Mexico Beach - Beach Restoration Post Construction Hohingsuney-Mo/20 Figure 8. Visible lighting from the nourished beach at 115 35th Street South. a Figure 9. Visible lighting from the nourished beach at 113 331d Street South. -7- mrd mrd associates, inc. Mexico Beach - Beach Restoration Post Construction Hohngsaney-Mo,2025 Aagte Figure 10. Visible lighting. from the nourished beach at 109 28th Street 1. -8- mrd mrd: associntes, inc. Mexico Beach - Beach Restoration Post Construction Lontngsuncy-1o/20.5 Figure 11. Visible lighting. from the nourished beach at 104 24th Street South. Figure 12. Visible lighting. from the nourished beach at the Vue at Mexico Beach Condominiums. -9- mrd mrd associates. inc. Mexico Beach = Beach Restoration Post Construction Lighting Survey - May 2025 EE E Figure 13. Visible lighting. from the nourished beach at 101 231d Street. Figure 14. Visible lighting from the nourished beach at Centennial Bank. -10- prd mrd associates, inc. Mexico Beach - Beach Restoration Post Construction Lighting Survey-May: 2025 - Figure 15. Visible lighting. from the nourished beach at 1005 Highway 98. Figure 16. Visible lighting from the nourished beach at 714 Highway 98. -11- mard mrd associntes, inc. Mexico Beach - Beach Restoration Post Construction Lighting Survey - May 2025 4.0. Corrective Action To address lighting violations identified during the survey, this report will be provided to the City of Mexico Beach Code Enforcement no later than July 15th, to notify property owners and provide recommendations consistent with Mexico Beach Ordinance Chapter 93, which regulates artificial lighting seaward of the Coastal Construction Control Line (CCCL) to protect nesting marine turtles. For exterior lighting, corrective actions may include: Repositioning fixtures sO that the light source or any reflective surface is not visible from the beach. Ensuring areas seaward of the frontal dune are not directly, indirectly, or cumulatively illuminated. Replacing fixtures with recessed, shielded, or downward-directed lights. Using yellow "bug" bulbs (s 25 watts). Removing or disabling non-compliant fixtures. Disconnecting utility-leased lights during nesting season. For interior lighting visible from the beach, recommended measures include: Installing tinted window film. Using blinds or curtains at night. Rearranging or turning off lights visible through windows. 5.0. Conclusion The May 14, 2025, post-construction lighting survey documented a total of 26 lighting violations visible from the nourished beach. Observed violations included interior lighting from multiple floors, exterior lighting on residential and commercial properties, illuminated signage, and lighting associated with gas pump canopies. These sources were photographed and georeferenced, with images included above in Figures 1 -16. Parcel ID and ownership information are summarized in Table 1 to support outreach and compliance efforts. Property owners will be notified by City of Mexico Beach Code Enforcement and provided with recommendations for corrective action in accordance with the Mexico Beach lighting ordinance and FWC guidelines. A follow-up survey will be completed between July 15 and August 1, 2025, to assess any remaining violations and ongoing compliance. -12- mrd mrd associates, inc. CHAPTER 93: LIGHTING NEAR BEACHES Section 93.01 Purpose and intent 93.02 Definitions 93.03 Standards for new construction activities 93.04 Standards for existing lighting 93.05 Public awareness 93.06 Enforcement and violations 93.07 Interpretation 93.08 Effective date S 93.01 PURPOSE AND INTENT. This chapter is intended to protect hatchling marine turtles from the adverse effects of artificial lighting, provide overall improvement in nesting habitat degraded by light pollution, and increase successful nesting activity and production of hatchlings on the beaches of the city. (Ord. 399, passed 10-9-2001) S 93.02 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ARTIFICIAL LIGHT or ARTIFICIAL LIGHTING. The light emanating from any human-made device. BEACH. The zone of unconsolidated material that extends landward from the mean low water line to the place where there is a marked change in material or physiographic form, or to the line of permanent vegetation, usually the effective limit of storm waves. BUG TYPE BULB. Any yellow colored light bulb that is marketed as being specifically treated in such a way sO as to reduce the attraction of bugs to the light. COASTAL CONSTRUCTION ACTMITIES. Any work or development in the CCCL in Mexico Beach, Florida. COASTAL CONSTRUCTION CONTROL LINE (CCCL). The portion of the coastal construction line established pursuant to the provisions of F.S. S 161.053 that lies within the city. CUMULATIVELY ILLUMINATED. lluminated by numerous artificial light sources that as a group illuminate any portion of the beach. DIRECTLY ILLUMINATED. Illuminated as a result of glowing elements(s), lamp(s), globe(s) or reflector(s) of an artificial light source which is visible to an observer on the beach. DUNE. A mound or ridge of loose sediments, usually sand-sized, lying landward of the beach and deposited by any natural or artificial mechanism. FRONTAL DUNE. The first natural or human-made mound or bluff of sand which is located landward of the beach and which has sufficient vegetation, height, continuity and configuration to offer protective value. HATCHLING. Any species of marine turtle, within or outside of a nest, that has récently hatched from an egg. INDIRECTLY ILLUMINATED. Illuminated as a result of the glowing element(s), lamp(s), globe(s) or reflector(s) of an artificial light source which is not visible to an observer on the beach. LOW-PRESSURE SODIUM LUMINAIRE (LPS). An electric discharge lamp containing sodium, neon, and argon, that when illuminated appears amber-yellow. MARINE TURTLE. Any marine-dwelling reptile of the families Cheloniidae or Dermochelyidae found in Florida waters or using the beach as nesting habitat, including the species: Caretta caretta (loggerhead), Chelonia mydas (green), Dermochelys coriacea (leatherback), Eretmochelys imbricata (hawksbill) and Lepidochelys kempi (Kemp's ridley). For purposes of this rule, MARINE TURTLE is synonymous with SEA TURTLE. NEST. An area where marine turtle eggs have been naturally deposited or subsequently relocated. NESTING SEASON. The period from May 1 through October. 31. NIGHTTIME. The period between sunset and sunrise. PERSON. Individuals, firms, associations, joint ventures, partnerships, estates, trusts, syndiçates, fiduciaries, corporations and all other groups or combinations. POLE LIGHTING. A light fixture set on a base or pole which raises the source of the light higher than 24 inches off the ground. SHIELD. A non-reflective covering, canopy or other such device fitted over and extended below a light source preventing light from illuminating the beach. TINTED GLASS. Any glass treated to achieve an industry-approved, inside-to-outside light transmittance value of 45% or less. Such transmittance is limited to the visible spectrum (400 to 700 nanometers) and is measured as the percentage of light that is transmitted through the glass. (Ord. 399, passed 10-9-2001) S 93.03 STANDARDS FOR NEW CONSTRUCTION ACTIVITIES. In order to provide the highest level of protection for nesting marine turtles and their hatchlings, the following standards for artificial light sources on all new coastal construction seaward of the Coastal Construction Control Line (CCCL) are adopted. (A) Exterior artificial light fixtures shall be designed and positioned sO that: (1) The point source of light or any reflective surface of the light fixture is not directly visible from the beach; (2) Areas seaward of the frontal dune are not directly or indirectly illuminated: and (3) Areas seaward of the frontal dune are not cumulatively illuminated. (B) Exterior artificial light fixtures within direct line-of-sight of the beach will be permitted only if designed and installed as follows: (1) Completely shielded downlight only fixtures or recessed fixtures having low wattage (i.e., 25 watts or less) "bug" type bulbs and non-reflective interior surfaces are used. Other fixtures that have appropriate shields, louvers or cutoff features may also be used if they are in compliance with division (A)(1), (A)(2) and (A)(3) above; and (2) All fixtures are mounted as low in elevation as possible through use of low-mounted wall fixtures, low bollards and ground-level fixtures. (C) Floodlights, uplights or spotlights that are directly visible from the beach, or which indirectly or cumulatively illuminate the beach, are prohibited. (D) No lighting shall be allowed on dune walkovers. (E) Only low intensity lighting shall be used in parking areas within line-of-sight of the beach. Such lighting shall be: (1) Set on a base which raises the source of light no higher than 48 inches off the ground; and (2) Positioned or shielded SO that the light is cast downward and the source of light or any reflective surface oft the light fixture is not visible from the beach and does not directly or indirectly illuminate the beach. (F) Tinted glass shall be installed on all windows and glass doors of single or multi-story structures within line-of-sight of the beach. (G) Use of appropriately shielded low-pressure sodium-vapor lamps and fixtures shall be required for high-intensity lighting applications such as lighting parking areas and roadways, providing security and similar applications. (H) Temporary lighting of construction sites during the marine turtle nesting season shall be restricted to the minimal amount necessary and shall incorporate all of the standards of this section. (I) Before granting any building permit, the City Planning and Building Department shall determine that all proposed development complies in all respects with the standards imposed in this section. (J) Permits will not be required to install utility leased lighting, but all such lighting shall comply in all respects with the standards imposed in this chapter. (K) For any coastal construction completed after the effective date of this chapter, the lighting shall not be changed without first obtaining a permit from the county. Such permits shall only be issued when the proposed lighting plan complies with this chapter. (Ord. 399, passed 10-9-2001) S 93.04 STANDARDS FOR EXISTING LIGHTING. In order to provide the highest level of protection for nesting marine turtles and their hatchlings, the county hereby adopts all of the following standards for existing artificial lighting sources, including utility leased lighting, seaward of the CCCL. (A) Existing artificial light fixtures shall be repositioned or modified sO that: (1) The point source of light or any reflective surface of the light fixture is not directly visible from the beach; (2) Areas seaward of the frontal dune are not directly or indirectly illuminated; and (3) Areas seaward of the frontal dune are not cumulatively illuminated. (B) The following measures may be taken to comply with this section: (1) Reposition fixtures sO that the point source of light or any reflective surface of the light fixture is no longer visible from the beach; (2) Replace fixtures having an exposed light source with fixtures containing recessed light sources or shields; (3) Replace traditional light bulbs with yellow "bug" type bulbs not exceeding 25 watts; (4) Replace non-directional fixtures with directional fixtures that point down and away from the beach; (5) Replace fixtures having transparent or translucent coverings with fixtures having opaque shields covering an arc of at least 180 degrees and extending an appropriate distance below the bottom edge of the fixture on the seaward side sO that the light source or any reflective surface of the light fixture is not visible from the beach; (6) Replace pole lamps with low-profile, low-level luminaries sO that the light source or any reflective surface of the light fixture is not visible from the beach; (7) Replace incandescent, fluorescent and high intensity lighting with the lowest wattage low- pressure sodium-vapor lighting possible for the specific application; (8) Permanently remove or permanently disable any fixture which cannot be brought into compliance with the provisions of thése standards; and (9) Disconnect utility leased lighting during the marine turtle nesting season. (C) The following measures shall be taken as applicable to reduce or eliminate the negative effects ofi interior light emanating from doors and windows within line-oi-sight ofthe beach: (1) Apply window tint or film that meets the standards for tinted glass; (2) Rearrange lamps and other moveable fixtures away from windows; (3) Use window treatments (e.g., blinds, curtains) to shield interior lights from the beach; and (4). Turn off unnecessary lights. (Ord. 399, passed 10-9-2001) S 93.05 PUBLIC AWARENESS. Any person submitting an application for coastal construction activities within the jurisdictional boundaries of the city shall be informed of the existence of and the requirements concerning artificial hunting and marine turtle protection by the City Planning and Building Department. (Ord. 399, passed 10-9-2001) S 93.06 ENFORCEMENT AND VIOLATIONS. Upon notification by law enforcement authorities, the City Planning and Building Department shall give notice to any person who violates this chapter by a certified letter to the property address listed by the County Tax Collector's office. The letter shall describe the violation and shall enclose a brochure provided by Department of Environmental Protection and a copy of the ordinance. Such persons shall immediately correct any noticed violation. Failure to correct any noticed violation shall be punishable in the same manner as a misdemeanor and punishable as provided by F.S. S 125.69. Each day of any such violation shall constitute a separate and distinct offense. The Department of Environmental Protection and the Florida Marine Patrol shall have authority to enforce this chapter. (Ord. 399, passed 10-9-2001) S 93.07 INTERPRETATION. The provisions of this chapter shall be liberally construed in order to effectively carry out its purpose. Where any provision of this chapter refers to or incorporates another provision, ordinance, statute, rule, regulation, policy, official publication or other authority, it refers to the most current version, incorporating any amendments thereto or redesignation thereof. (Ord. 399, passed 10-9-2001) $ 93.08 EFFECTIVE DATE. This chapter shall take effect on April 2, 2002. (Ord. 399, passed 10-9-2001) 7 MEXICOBEACH o o A City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # Meeting Date: 06-24-25 Department: Admin Consent Regular Closed Public Hearing: Yes No Agenda Agenda Session Date of Public Hearing: PRESENTERINPORMATON CONTACT: Mell Smigielski ITEM TO BE CONSIDERED Subject: Human Resources Consulting Firm Attachment(s): Proposals for Human Resources Consulting from Prosper HR and ADP. Brief Summary: Council has asked staff to gather information on outsourcing a Human Resources Consultant. Action Requested: Direction to staff on how Council would like to move forward with a Human Resources Consultant. ISSUE OVERVIEW Background Information & Issue Summary: With the recent allegations and HR investigation, the need for a qualified HR employee or consultant has become apparent. With Councils direction, staff reached out to 3 companies, Prosper HR, ADP and Mineral Solutions for verbal quotes. ADP would require us to have them process our payroll to use their HR Consulting services which is why their cost is higher. Prosper HR gives us all the services we are looking for from a local company and does not require the payroll portion. Mineral Solutions has not gotten back with us with a quote yet. We will distribute that to the council if iti is received. Financial Impacts: $6,350.00 up to $30,000.00 annually. Staff RecommenalonsCommens For Council to approve the City Administrator, with direction from the City Attorney, to sign a contract with Prosper HR for Human Resources Consulting Services at a cost of $6,350.00 annually. PROSPERHR 2025 Service Proposal HR Consulting Fractional HR Do Business. Not HR. - - a Page 02 Our Services HR Consulting I Fractional HR HR Compliance Audit Review of HR policies and practices Compliance with federal/state laws Detailed audit report with risk mitigation strategies HR Advisory Retainer On-demand support and strategy check-ins Organizational Development Strategy Assess organizational structure, communication flows, and decision-making processes Design and implement change management strategies for improved culture and performance Process Improvement (HR Operations) Evaluate and streamline core HR functions (recruiting. onboarding. training. performance reviews) Develop standardized workflows and SOPs to enhance efficiency and accountability Apply Lean HR or Six Sigma principles (if applicable) Talent Acqustiom/Performance Support Job description refinement Processr redesign for hiring and onboarding Recruitment strategy consulting Design of KPIs. goal-setting frameworks. and feedback loops Employee Handbook Development Customized handbook reflecting culture, values, and compliance standards Page 03 Why Choose Us Integrated HR & OD Expertise: Aligning people, process, and performance. Tailored Solutions: No one-size-fits-all opprooch-customized to your needs. Efficiency-Driven: We focus on improving internal systems and workflows. Change-Ready: We equip organizations to adapt and thrive in dynamic environments. Page 04 Pricing Options Time-Based Billing Project-Based Employer Support Billing Program (ESP) $100/hr Best for: Defined deliverables with Best for: Clients Best for: Ongoing. full- a clear start and end point needing occasional or spectrum HR and OD as-needed support Support (excluding HR Compliance $1,500 Audit recruitment services) Recruitment 15% Fee Unlimited email support and (One-time) strategy calls Process Improvement $1,500 Annual HR compliance audit 8 SOPs Organizational development Employee $450 consulting Handbook Process improvement Onboarding $150 planning and SOP Toolkit development Performance $1,000 Performance management Management System design and support Totalr rewards analysis Page 05 Contact Us Jeremy Jernigan is the Chief Consultant and Founder of ProsperHR, an HR consulting firm he established to better support the unique needs of local nonprofits. After recognizing that large-scale HR service providers often fall short in delivering personalized solutions for smaller organizations. Jeremy expanded his focus to serve small to mid-sized businesses across all sectors in his community. With over 10 years of experience and successful consulting engagements across 25+ industries. Jeremy specializes in modern human capital strategies. Jeremy S. Jernigan, His core areas of expertise include: MBA, SHRM-SCP, SSBB Compensation and Classification Design Chief Consultant & Total Rewards Strategy Founder Employee Relations & HR Compliance Organizational Development Process Improvement and Automation Jeremy is known for designing customized, scalable solutions that enhance business performance while creating more people-focused workplaces. In addition to his consulting work, Jeremy is a dedicated community leader. He has served as Chair of the Board of Directors for The Arc of the Bay. a nonprofit supporting adults with disabilities. and as Legislative Affairs Director for Bay County SHRM. In recognition of his impact in both the HR field and his local community, he was honored as a finalist for the HR Florida State Council's HR Professional of the Year in 2021. Jeremy holds a Bachelor's degree in Human Resources Management and a Master of Business Administration (MBA). He is a SHRM Senior Certified Professional SHRM-SCP) and maintains additional certifications in HR Organizational Design, process improvement, project management, and executive leadership. Professional Affiliations: Society for Human Resource Management (SHRM) Bay County SHRM Human Capital Institute (HCI) Lean Enterprise Institute (LEI) E-mail prosperhrOoutok.com & Phone 850-832-5594 Juli Danaher From: Jeremy Jernigan prospethr@outokcom> Sent: Monday, June 2, 2025 2:14 PM To: Juli Danaher Subject: Re: HR Consulting - Mexico Beach Follow Up Flag: Follow up Flag Status: Completed CAUTION: This email originated from outside of the organization. Do not follow guidance, click links, or open attachments unless you recognize the sender and know the content is safe. Great! I'm not sure if pricing is able to be discussed at this time, but theannual cost for MBI woutd be $6350 (fort the ESP Program) Regardless of the outcome, please know we're always willing to help if you guys are ever in a bind or have a quick question. On Jun 2, 2025, at 1:43 PM, Juli Danaher <.Danaher@mexicoDeacht-gov, wrote: Hey. Jeremy Thanks for all the info. We are looking at a discussion item for our June 10th meeting to see if Council wants to move forward with it. Iwill be in touch and let you know either way. Thanks!! Juli Danaher Deputy City Clerk/Executive Assistant City ofl Mexico Beach, Florida 201 Paradise Path Mexico Beach, FL 32456 Office: (850) 648-5700 option 7 dmlémsilastsvsn <image001.jpg> PLEASEI NOTE: Florida has a very broad public records law. As a result, any written communication created or received byt the City of] Mexico Beach will be made available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. Ifyou do not want your e-mail address released in response to aj public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. 1 E 8 - a 6 e 3 a - : 6 : : 3 3 9 e a € à E : 7 0 / - - - - - - I - 8 3 - R HIGH MOT - C & N 2 5 - - - C - 6o EMPLOYMENT AGREEMENT THIS ("Agreement") is made and entered into as of this 24th day of June 2025, by and between the City of Mexico Beach, Florida, hereinafter called the "City", and Mell Smigielski, hereinafter called the "Administrator", both of whom understand as follows: WITNESSETH: WHEREAS, the City Council, on June 24th 2025, voted to appoint Mell Smigielski, as the City Administrator of the City of Mexico Beach, Florida on a full- time basis, effective June 25, 2025; and WHEREAS, Mell Smigielski represents that he is qualified and competent to serve as the City Administrator, and he is ready, willing and able to perform the duties of the City Administrator consistent with the following terms and conditions; and WHEREAS, Mell Smigielski and the City Council feel it would be mutually beneficial to enter into a contract of employment setting forth agreements and understandings which (1) provide inducement for the Administrator to accept employment with the City; (2) make possible all work productivity by certain assurances to the Administrator with respect to future security; (3) establish the basis, framework and context for the relationship which shall exist between the City and the Administrator, and (4) provide a just means of terminating the Administrator's services at such time as the City Council may desire to terminate his employment. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Duties A. The City Council hereby agrees to employ Mell Smigielski as the City Administrator of the City to perform duties and functions of said position as specified in the City Charter, Codes, Ordinances and Resolutions, and job description and such other lawful duties as the City Council may from time to time assign the Administrator. During the term, the Administrator shall be on site at the City facilities for three (3) work weeks per month and shall be allowed to work remotely one (1) week per month with the weekly remote period each month being agreed to by the Administrator and the Mayor. Section 2. Term A. The Administrator shall hold office at the will of the City Council, and nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of the Administrator at any time, with or without cause, subject only to the provision set forth in Section 4 of this Agreement. B. Administrator agrees not to resign from his position with the City or terminate this Agreement during a period commencing on June 25, 2025, and ending on June 24, 2027. Section 3. Salary and Related Matters A. The City agrees to pay the Administrator for his services rendered pursuant hereto an annual salary of $130,000 payable in installments at the same time as other employees oft the City are paid. The City Administrator will have access to and may take home a City Vehicle. B. This Section may be amended should the salary be increased following the Administrator's annual review or otherwise. The Administrator's salary shall not be decreased without the Administrator's written consent. C. The City shall fix any such other terms and conditions of employment as it may determine from time to time, relating to the performance of the Administrator, provided such terms and conditions are not inconsistent with the provisions of this Agreement, the City Charter, City Codes, Ordinances and Resolutions, or any other law. D. Except as set forth in Section 4 of this Agreement, all provisions of the City Charter, Codes, Ordinances, Resolutions, and regulations and rules of the City relating to fringe benefits and working conditions as they now exist or hereafter may be amended, also shall apply to the Administrator as they would other salaried management employees of the City who are not eligible for overtime. Section 4. Termination A. After June 24, 2027, the Administrator agrees to give to the City Council not less than thirty (30) days' notice of his intent to terminate this Agreement, unless all parties otherwise agree. It is understood and agreed that the City Council will be the sole judge as to the effectiveness and efficiency with which the Administrator performs his employment. Notwithstanding any other provision of this Agreement, the City may, upon a vote of the majority of its City Council, terminate the Administrator's employment with the City at any time, with or without cause. Any such termination shall be in compliance with the terms provided herein above. B. In the event the Administrator is charged by indictment with a felony, he may, at the discretion oft the City Council, be suspended from his duties without pay. Upon his conviction of any such charge, this Agreement, at the option of the City Council, may be immediately terminated and the Administrator discharged from his duties without any prior notice and without any salary from the date of suspension, but with payment for accrued annual leave and all other benefits accrued prior to the date of suspension. If the Administrator is suspended solely as a result of criminal conduct, then upon the dismissal of such charges or upon the Administrator being acquitted of same, he shall be reinstated and entitled to full back pay and other accrued benefits. C. If termination of employment occurs under any other circumstances not under the control of the Administrator, ie., typically death or disability, the City may consider paying the Administrator, or his heirs, effective the last day of his actual employment, an amount, less appropriate deductions for federal withholding and other appropriate taxes, up to a maximum of twelve (12) weeks salary at his current rate of pay in addition to any accrued and unused annual leave and other benefits to which he is entitled. Section 5. Dues and Subscriptions The City agrees to pay for the professional dues and subscriptions of the Administrator necessary for his continuation and full participation in national, regional, state, and local associations necessary and desirable for his continued professional participations, growth, and advancement, and for the good of the City. Section 6. Bonding The City shall bear the full cost of any fidelity or other bonds required of the Administrator under any law or ordinance. Section 7. Travel/Relocation N/A in this contract. Section 8. General Provisions A. The text herein shall constitute the entire Agreement between the parties. B. The Agreement shall become effective commencing June 25, 2025, and all previous contracts between the parties are terminated as of that date.. C. The Agreement will be in effect until termination by the City or termination by the Administrator after June 24, 2027. D. If any provision, or any portion thereof, contained in this agreement is held unconstitutional, invalid, or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in force and effect. IN WITNESS WHEREOF, THE CITY OF MEXICO BEACH, FLORIDA, has caused this Agreement to be signed and executed on its behalf by its Mayor and duly attested to by its current City Administrator, and the Administrator has signed and executed this Agreement, both in duplicate, this date and year first above written. CITY OF MEXICO BEACH By: Richard Wolff, as Mayor Mell Smigielski ATTEST: Tammy Brunson, City Clerk MEXICOBEACH o A City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # % Meeting Date: 6/24/2025 Department: Finance Consent Regular Closed Public Hearing: Yes B No Agenda Agenda Session Date of Public Hearing: PRESENTERINFORMATON CONTACT: Mike Snyder ITEM TOI BE CONSIDERED Subject: Increasing Capitalization Policy amount from $750 to $5000, retroactive to 10/01/2023 Attachment(s): Current Capitalization verbiage Brief Summary: Our current Capitalization Policy is not in line with Federal or State recommendations Action Requested: Approve the policy to be added to the Capitalization Policy ISSUE OVERVIEW Background Information & Issue Summary: Our last 31 financial audits, the auditors suggested that our policy be increased to $5000, to be more in line with State recommendations. The auditors also suggested we back date the policy to eliminate 71 new items between $750 and $4999.00 that would need to be added to our asset schedule. This will also help clean up our asset and depreciation schedules. Financial Impacts: None Staff PecommencatonsCommens Approve to be added to Capitalization Policy (a) Capital assets--Capital assets, which include property, plant, equipment, and infrastruçture assets (e.g., roads, drainage improvements, sidewalks, and similar items), are reported in the applicable govemmental or business-type activities columns in the govemment-wide financial statements. Capital assets are. defined by the government as assets with anl initial, individual çost of more than $750 and an estimated useful life of greater than one year. Infrastructure such as roads, bridges. and sidewalks are capitalized when their initial costs exceed $25,000 and possess estimated useful lives in excess of one year. Such assets are reçorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated acquisition value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized, but charged to operating expense as incurred. Major outlays for capital assets and improvements are capitalized as projects are constructed. City of Mexico Beach FY: 26 Budget/TRIM Calendar Date(s) Activity May ClyAoministratol.Fnance: Director tor revlew budgetpreparation May & June City AdminlstratorFinancel Directort to discuss operating and capital needsy with DH's June 1, 2025 Preliminary estimate from Bay County Property Appraiser July 1, 2025 Day1 Taxable value certifled by Bay County Property Appraiser July11, 2025 First Public Budget Workshop Adopt Tentative Planning Millage Rate Establish Interim Millage Rate Establish Date and Time for Tentative Budget! Hearing July18, 2025 Second Public Budget Workshop July: 25,2025 Alternate date for Budget Workshop (If needed) August 4, 2025 Day35 Must return proposed millage rate (DR420) with first publich hearing date/time/place toa adopt tentative millage rate tol Bay County Property Appraiser August: 24,2025 Day55 City of! Mexiço Beach recelves1 TRIMI notice from Bay County! Property Appraiser Sept3-18, 2025 Days 65-80 Tentative First Public Budget Hearing Atters 5p pm Sept 18- Oct3 Day95 Within 15 days aftert thet tentative budget hearing, the Cityof Mexico Beach advertises itsi intent toa adopt afinaln Imlllage: and budget Days 97-100 Hold the public hearing to adopt thet final millage ratea andl budget twot to five days aftert the advertisement appears ini the newspaper or publiclyaccessibler website (Bay County) MEXICOBEACH o City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # 86 Meeting Date: 06-24-25 Department: Admin Consent Regular Closed Public Hearing: Yes R No Agenda Agenda Session Date of Public Hearing: PRESENTERINFORMATON CONTACT: Mell Smigielski ITEM TO BE CONSIDERED Subject: Regulate Shark Fishing Hours Attachment(s): None Brief Summary: FWC regulates fishing. Action Requested: Permission from the Council to craft an ordinance regulating shark fishing hours. ISSUE OVERVIEW Background Information & Issue Summary: We have received numerous complaints conceming swimming safety around shark fishing. Most shark fishing is scheduled during late evening and after dark. FWC indicates they would enforce our ordinance regulating shark fishing hours. Swimming safety would be enhanced if shark fishing was relegated to late evening and after dark hours. One of the shark fishing companies did obtain an occupational permit to operate within our city boundaries. But should they be required to have al beach vending permit to operate on the beach? This would take an amendment to our beach vending ordinance to allow shark fishing. Financial Impacts: N/A Staff RecommerdalonsCommens: Proceed with shark fishing hours ordinance.