MEXICOBEACH A CITY COUNCIL REGULAR MEETING TUESDAY, June 10, 2025 AT 9:00 A.M PUBLIC WORKS BUILDING Mayor, Richard Wolff Councilwoman, Linda Hamilton Councilman, Erik Fosshage Councilman, Jason Adams Councilman, Steve Cox City Attorney, Tim Sloan Interim City Administrator, Mell Smigielski City Clerk, Tammy Brunson I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. ROLL CALL V. CONSENT AGENDA 1. Minutes - April 23, 2025, April 25, 2025, May 2, 2025 VI. REGULAR AGENDA 1. Task Order -Mexico Beach Dune Walkovers Project - Anchor, CEI a. Open Public Discussion b. Close Public Discussion C. Discussion d. Motion to Approve/Deny 2. Amendment to Mexico Beach Employee Handbook - Mell Smigielski a. Open Public Discussion b. Close Public Discussion C. Discussion d. Motion to Approve/Deny 3. Appointment of the City Council Liaison to the Mexico Beach CDC - Mell Smigielski 4. Appointment of 2025-2026 Committee Assignments - Mell Smigielski 5. City Administrator Update Mayor Wolff 6. Beach Vendor Applications - Mell Smigielski VII. CITIZEN COMMENTS 1. Speaker must come to the podium and state name and city of residence 2. Comments are limited to 3 minutes VIII. COUNCIL COMMENTS IX. MAYOR COMMENTS X. STAFF COMMENTS XI. ADJOURNMENT Posted on the city website on: 06/5/2025 Note: Copies ofthe Agenda items are posted on the City's Website mexicobeachfl.goy This meeting will be recorded on the website. *You are hereby notified that in accordance with Florida Statutes, you have a right to appeal any decision made by the Council with respect to any: matter considered. You may need to ensure that a verbatim record of the proceedings is made which may need to include evidence and testimony upon which the appeal is based. Any person requiring a special accommodation at this meeting because of a disability or physical impairment should contact Tammy Brunson, City Clerk, at 201 Paradise Path, Mexico Beach, Florida 32456; or by phone (850) 648-5700 at least five calendar days prior to the meeting. Ifyou are hearing or speech impaired, and you possess TDD equipment, you may contact the City Clerk using the Florida Dual Party Relay System, which can be reached at 800-955-8770 TDD. City of Mexico Beach Meeting Minutes TUESDAY APRIL 23, 2025 - 6:00 PM The City of Mexico Beach City Council met in a regular meeting on Tuesday April 23, 2025, at 6:00 pm at the Public Works Building in Mexico Beach. Mayor Wolff and the following Councimembers were present: Linda Hamilton, Jerry Smith, Jason Adams and Tim Linderman. Also present were City Administrator, Chris Truitt, City Clerk, Tammy Brunson and City Attorney Tim Sloan. I. Call to order: Mayor Wolff called the meeting to order at 6:00 pm. II. Consent Agenda: Minutes for the following council meetings were approved unanimously. March 24, 2025, Special council meeting. March 25, 2025, Regular council meeting April 3, 2025, Special council meeting III. Regular Agenda: 1. Ordinance 852, Beach Vending (First Reading) was brought to the table. Mayor Wolff introduces Ordinance 852, which pertains to beach activities. Mr. Linderman motioned, and Mrs. Hamilton seconded to read Ordinance 852, Beach Vending. Motion passed unanimously. Open public comment at 6:05 pm. Bobby Pollock questions why the ordinance is being discussed now, given the city administrator has already allowed certain activities. Julie Gardner expresses confusion about the city's policy on peddling and beach vending, noting that she was previously told no peddling was allowed. Diane Kenny states she has an e-mail from Mr. Tuitt dated 2/14/25 that says this activity is not allowed. Closed public comment at 6:11 pm. Mayor Wolff clarifies that the current discussion is about beach vending, not peddling. Tim Linderman raises a concern about vendors selling items on the beach, questioning if it should be clarified in the ordinance. Jason Adams explains the difference between peddling and beach vending, noting that beach vending requires a permit. Chris Truitt explains that the city has temporarily allowed beach vending based on council decisions and pending ordinance updates. The council discusses the need for clear definitions and policies regarding beach vending and peddling and agrees to schedule a future meeting to address beach peddling in depth. The council discusses various amendments to Ordinance 852, including changes to decision-making processes and vehicle restrictions. The council agrees to remove the term designee" and to clarify that decisions regarding applications are made by the city administrator and presented to the council for approval. The council also discusses the need to clarify vehicle restrictions, including the use of tractors in emergencies. The council agrees to limit the number of permits and to clarify vehicle restriction. The council also discusses the need to limit the number of storage boxes, and the size of storage boxes allowed on the beach. The council decides to include language in the ordinance to prohibit soliciting on the beach and to allow for beach photography for the second reading. 2. Ordinance 853, Impact Fee Change Schedule (First Reading) was brought to the table. Mr. Linderman motioned, and Mrs. Hamilton seconded to read Ordinance 853, Impact Fee Schedule Change. Motion passed unanimously. Open public comment at 7:00 pm. Lisa Logan questioned the State Attorney General's ruling on Impact Fee's. Closed public comments at 7:04 pm. Tim Sloan explains the history of impact fees and the need to update the ordinance to reflect current legal requirements. The council agrees to strike the section requiring the return of impact fees and to clarify the ordinance to reflect current legal requirements for the second reading. City of Mexico Beach Meeting Minutes TUESDAY APRIL 23, 2025 - 6:00 PM III. Regular Agenda Continued: 3. Resolution 25-02, Naming of the Pier was brought to the table. Mayor Wolff introduces Resolution 2502, which pertains to naming the Mexico Beach Pier. Mr. Linderman motioned, and Mrs. Hamilton seconded to read resolution 25-02 by title only. Motion passed unanimously. Open public comment at 7:06 pm. No public comments were made. Closed public comment at 7:06 pm. The council discusses the various names suggested by the public and the need for input from the community. Mr. Linderman motioned, and Mrs. Hamilton seconded to approve Resolution 25-02. Motion passed unanimously. 4. Lift Station bypass pump installation was brought to the table. Chris Truitt provides an update on the lift station bypass pump installation project. Open public comment at 7:10 pm. No public comments were made. Closed public comment at 7:10 pm. The council discusses the need to install three lift station bypass pumps and the challenges of securing funding for the project. The council also discusses the need to ensure that the project is completed in a timely manner: to prevent potential issues during hurricane season. Mr. Linderman motioned, and Mrs. Hamilton seconded to approve $531,000.00 from sewer impact fees for Razorback LLC to install the bypass pumps. Motion passed unanimously. 5. JLAC 30-day response update was brought to the table. Chris Truitt provides an update on the JLAC response and recommendations for improving city policies and procedures. The council discusses the need to implement new policies and procedures to enhance financial controls and procurement processes. The council agrees to continue working on the recommendations and to ensure that the city is following state laws and best practices. The council also discusses the need for ongoing training and education for city employees to prevent fraud and ensure accountability. 6. Beach Restoration Project update was brought to the table. Tim Linderman highlights the completion of the beach restoration project, thanking the CDC Director, Kimberly Shoaf, and various organizations for their support. The project involved $27.2 million, with 75% funded by the state and 25% by the city, TDC, and CDC. The project increased the beach width to 175 feet and heightened the dunes, providing some protection against minor storms. Over a million cubic feet of sand was added, and 10,000 cubic yards of shells were collected, with plans for residents to collect shells legally. 602,000 types of vegetation were added to the dunes for stabilization and wildlife habitat. 4,000 feet of posts and rope were installed for beach access, with the city helping to fund materials. Concerns were raised about enforcing beach regulations, including a $500 fine for damaging the dunes and the need for code enforcement to patrol the beach and educate the public on beach regulations. Tim Sloan mentions the limitations of the $500 fine and the need for the sheriff's office to enforce more serious violations. Tim Linderman discusses the need for ADA access points, suggesting one at Sunset Park and another location. He mentions the need to extend walkovers from the county line to about 15th Street, requiring minimal DEP permits. IV. Citizen Comments: Bobby Pollock thanked Mr. Smith for his dedication to the city. Jackie Rogers Thanks Jerry for his service and then questioned the issuance of the beach peddling permit. Alex Hogan asked about the round-a-bout at the canal. Julie Gardener thanked Jerry Smith for all he has done fori the city. She read a statement about the impact the Cathey Family has had on this community. John Harrell stated he has talked with city employees and they all like Mark Steele. Melaine Hardwick thanks Julie for her insight and expressed gratitude for Mr. Smith's service to the city. She also questioned Mr. Truitt's decision-making process about the beach peddlers license that was issued. The council acknowledges the contributions of Jerry Smith and expresses gratitude for his service. City of Mexico Beach Meeting Minutes TUESDAY APRIL 23, 2025 - 6:00 PM V. Council Comments: Tim Linderman suggests pursuing a meeting with the developer of the 2902 Hwy 98 project to discuss entry and exit plans. He also suggests implementing a mayor's hotline to ensure timely responses to citizen emails. He proposed creating a tree committee to oversee the placement and selection of public trees in the city and suggests Mrs. Hamilton as a potential leader due to her involvement with Arbor Day and the PSJ Garden Club. Jerry Smith expresses gratitude for the support received during his tenure and acknowledges the challenges faced, including a hurricane. He mentions the importance of community support, his decision to run for council and the personal sacrifices involved. Linda Hamilton brings up a concern about the proliferation of food trucks, particularly one on 27th Street, and the need to set limits on their number. The council discusses the temporary nature of food trucks post-storm and the potential impact on permanent restaurant development. VI. Mayors Comments: Mayor Wolff raises concerns about the current ordinance that requires property owners to build a house before constructing a boat house on premium canal lots. The conversation highlights the need for a review and potential changes to the ordinance to better serve the community. He provides updates on the AMS system, which is working well and will continue for a few more days. He reminded everyone about the upcoming Amnesty Day and Toucans construction ramping back up again. VI. Staff Comments: Fire Chief - Fire Chief updated council on the FROC report/score. Public Works - Mark Steele provides updates on the boat ramp project, including the use of concrete to stabilize the ramp and the installation of a dumpster cage. The council discusses the need for broadband repairs to fix street damages caused by the installation of fiber optic cables. Finance - Mike Snyder gave an update on the new staff members. City Administrator Chris Truitt explains the temporary permit issued for the ice cream peddler and the council's concerns about the decision. The council discusses the decision to issue a temporary permit for beach peddling, with concerns about the legality and council intent. Council asks Tim Sloan if legally there is a need to wait until the HR investigation is complete before addressing this issue. Mr. Sloan stated this is an issue not being addressed by the investigation, sO there is no need to wait. Mayor Wolff opens the floor to public comments. Julie Gardner asks if he was advised not to issue the permit? Why does he do what he wants anyway? Melaine Hardwick said the City Administrator needs to have respect for council and their wishes. Diane Kenny stated employees she has talked to are afraid for their jobs. Lisa Logan said there is no gray area on this type of beach peddling. This was a bad judgement call and when do you say enough is enough. Closed public comments. Mr. Adams said this has put the city in a bad position. It is in the ordinance, and you should have error on the side of caution. You knew you were leaving town when you issued the permit. As discussed, temporary permits were approved for category 1 and 2 beach vending permits only. Mayor Wolff stated this should have never happened. Tim Linderman asked if you were worried about legal issues, did you contact the attorney and if not the attorney, did you consult with the mayor. This was a bad judgement call on your part. Linda Hamilton thinks there is more behind this conversation than just this issue. City of Mexico Beach Meeting Minutes TUESDAY APRIL 23, 2025 - 6:00 PM VI. Staff Comments Continued: Jerry Smith said we as a city don't want this type of beach peddling, but you issued the permit anyway. He was wrong and has no excuse. Do we just slap his hand again? Mayor Wolff stated the final report on the HR investigation should be to us for review by the end of day Thursday. Linda Hamilton asked if we must wait until his probationary period is over before any action can be taken. Mr. Sloan stated Mr. Truitt's contact is at will. Mr. Smith motioned, and Mr. Adams seconded to terminate the city administrator, citing poor judgment and a lack of respect for council decisions. Motion passed with a 4 to 1 vote. No vote was Mrs. Hamilton. IX. Adjournment: Mr. Linderman and Mr. Adams motioned to adjourn the meeting at 9:18 pm. By: Attest: Mayor, Richard Wolff City Clerk, Tammy Brunson City of Mexico Beach Special Meeting Minutes FRIDAY APRIL 25, 2025 - 3:00 PM The City of Mexico Beach City Council met in a regular meeting on Friday April 25, 2025, at 3:00 pm at the Public Works Building in Mexico Beach. Mayor Wolff and thei following Councilmembers were present: Linda Hamilton, Jason Adams, Erik Fosshage and Tim Linderman. Also present was City Clerk, Tammy Brunson. I. Call to order: Mayor Wolff called the meeting to order at 3:00 pm. Il. Regular Agenda: Mayor Wolff calls the meeting to order, mentioning the topic of the city administrative process and the need to hire a temporary city administrator. Mayor Wolff suggests contacting Mell, who is available and has a place in Mexico Beach and mentions the League of Cities as another option. Jason Adams confirms he has contacted Mell and that he is available, emphasizing the need for a longer commitment this time. Discussion on Mell's previous tenure and his willingness to stay for at least three months, with some flexibility for personal commitments. Mayor Wolff outlines the contract details, including Mell's role as an independent contractor with no benefits, and the need for a minimum three-month commitment. Discussion on Mell's salary, which was $2,000 a week last time but is now being asked for $2,500 a week. Clarification on travel expenses, with a cap of $2,000 for initial travel and termination. Agreement to negotiate the contract details and have the attorney review it. Tim Linderman suggests making Chief Walker a temporary city administrator with the mayor's help to allow Mell more time to prepare. Discussion on restricting Mell's authority, particularly in hiring and firing, to avoid past mistakes. Jason Adams emphasizes the need to have a clear job description and restrictions for Mell to avoid confusion and issues. Mrs. Hamilton brings up the need to elect a Mayor Pro Tem. Mayor Wolff notes electing a Pro Tem is not on the agenda and without the attorney present he is not sure that can be done. Mrs. Hamilton questions why the attorney is not present at the meeting when the agenda states he would be present. She continues by stating the firing of the City Administrator at the last meeting was not on the agenda. She stated she felt betrayed by all four men on the council. She feels they all knew what was, going on and had scripts in hand as to how it would be handled and that she was not informed of anything that was going to happen at the meeting. She was hoping the attorney would be at this meeting to discuss the legality ofthe firing, since it was not on the agenda. Both Mr. Adams and Mr. Linderman denied having any prior knowledge of the situation with Mr. Linderman stated he was offended that Mrs. Hamilton would accuse them of a Sunshine Law violation. Mayor Wolff discusses the need for a permanent city administrator and suggests hiring an outside firm to handle the process. Jason Adams supports hiring a firm to oversee the hiring process, mentioning past success with a headhunting firm. Discussion on the process ofvetting candidates and the importance of having a clear job description. Mr. Fosshage motioned, and Mrs. Hamilton seconded that the mayor and the city attorney reach out to Mell Smigielski, to signed a contract to be an interim city administrator, using the same prior contract language, except for raising the weekly salary to $2,500, subject to a restriction on hiring and firing city employees and restriction on no organizational changes. City of Mexico Beach Special Meeting Minutes FRIDAY APRIL 25, 2025 - 3:00 PM II. Regular Agenda Continued: Agreement to explore multiple sources for hiring a firm, including the League of Cities and Bay County. Public comment included discussion on the need for an HR director in-house to handle human resources effectively and emphasis on the importance of hiring a regional candidate who understands Mexico Beach's unique needs. Agreement to narrow down the hiring process to one firm and to collect resumes from all sources. At 3:53 pm the mayor askes for a 5-minute break for him to call the attorney to make sure electing the Mayor Pro Tem is ok since it is not on the agenda. At 3:57pm the meeting continues. Mrs. Hamilton motioned, and Mr. Adams seconded to elect Mr. Fosshage as Mayor Pro Tem. Motion fails with a 2-3 vote. No votes were Mr. Linderman, Mayor Wolff and Mr. Fosshage. Mr. Adams motioned, and Mr. Fosshage seconded to elect Mrs. Hamilton as Mayor Pro Tem. Motion passes with a 3-2 vote. No votes were Mayor Wolff and Mr. Linderman Tim Linderman offers his resignation due to the personal attack from Mrs. Hamilton on himself and his integrity. III. Adjournment: Mr. Fosshage and Mrs. Hamilton motioned to adjourn the meeting at 4:00 pm. By: Attest: Mayor Richard Wolff City Clerk, Tammy Brunson City of Mexico Beach Special Meeting Minutes FRIDAY MAY: 2, 2025 - 9:00 AM The City of Mexico Beach City Council met in a scheduled special meeting on Friday, May 2, 2025, at 9:00 am at the Public Works Building in Mexico Beach. Mayor Wolff and the following Councilmembers were present: Linda Hamilton, Jason Adams and Erik Fosshage. Also present: City Clerk, Tammy Brunson, Interim City Administrator Mell Smigielski, and City Attorney, Tim Sloan. I. Call to order: Mayor Wolff called the meeting to order at 9:00 am. II. Vacancy of Council Seat Group 5: Mayor Wolff asked Ms. Brunson to read Section 2.06 Vacancies; Forfeiture of Office from the City Charter, detailing the process for filling a vacancy. Mayor Wolff opened for public comments. Dana Kerigan introduced herself, expressing her interest in the open council seat. Ms. Kerigan highlighted her background, listed her credentials, emphasized her commitment and expressed her support for the council and her willingness to serve. Melane Hardwick, Mexico Beach stated her support for a council member with strong character and leadership qualities. Cindy Jolley, MB - expressed listening to the voice of the citizens in the replacement process and supported Gary Cox emphasizing his experience and dedication. Carol Bonano-MB, stated that the majority of the votes did not vote for Gary Cox at the last election. Alex Hogan-MB strongly endorsed Gary Cox. Lorene Lindsay- MB, supports Gary Cox and his commitment to the City. Public Comments closed at 9:14 a.m. Mayor Wolff acknowledged the five candidates interested in the council seat: Steve Cox, Rock Kries, Dana Kerigan, Lisa Logan and Gary Cox. Ms. Hamilton expressed that both Steve Cox and Rock Kries were great candidates. She was concerned with Dana Kerigan's husband being the chairman of the P&Z Board. She stated Lisa Logan was a great historian and that Gary Cox won 40% of the votes of the last election and he could bring a lot of talents to the table. Mayor Wolff asked Mr. Sloan if there would be a conflict of interest between Dana Kerigan and her husband being chair of the P&Z and he said at this point there should not be. They would have to agree not to discuss certain issues. Mr. Fosshage stated that the candidates listed were very strong candidates. Mr. Adams agreed and that he would be honored to serve with any of the five that have shown interest. Mayor Wollf asked if there was a motion at the table. Ms. Hamilton motioned to select Gary Cox to replace Councilman Tim Linderman. Motion failed with no second. Jason Adams made a motion to appoint Steve Cox to fill the open seat. Motion failed with no second. Mr. Fosshage motioned to appoint Dana Kerigan to fill the open seat. Motion failed with no second. Ms. Hamilton motioned to appoint Rock Kries for the open seat. Motion failed with no second. Ms. Hamilton motioned to appoint Lisa Logan to fill the open seat. Motion failed with no second. Mayor Wolff suggested more discussion needed at the table. Ms. Hamilton motioned to appoint Gary Cox to fill the open seat of the council. Motion failed with no second. Mr. Fosshage motioned to appoint Dana Kerigan to fill the open seat. Motion failed with no second. Mayor Wolff passed the gavel to Mayor Pro Tem, Councilwoman Linda Hamilton at 9:28 a.m and he motioned to appoint Steve Cox to fill the open seat of the council group 5. Mr. Adams seconded the motion. Motioned passed unanimously with 4 -0 vote. Ms. Hamilton passed the gavel back to Mayor Wolff at 9:30 a.m. Mr. Sloan confirmed that there was no certification needed and that the vote was validation for new appointee and once he has taken his oath of office he will be official. City of Mexico Beach Special Meeting Minutes FRIDAY MAY 2, 2025 - 9:00 AM III. Adjournment: Mr. Fosshage motioned to adjourn at 9:31 a.m. Attest: Mayor, Richard Wolff City Clerk, Tammy Brunson MEXICOBEACH City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM: # Meeting Date: 06-10-25 Department: Admin Consent Regular Closed Public Hearing: Yes R No Agenda Agenda Session Date of Public Hearing: PRESENTERINPORMATON CONTACT: Mell Smigielski ITEM TO BE CONSIDERED Subject: Walkover design, engineering, permitting, and construction adminstraton.imspecion services Attachment(s): Task order with back up information. Brief Summary: The city desires to make major upgrades to our walkovers. Action Requested: Approve task order from Anchor Engineering and Inspection. ISSUE OVERVIEW Background Information & Issue Summary: The beach restoration project with the increased size of the protective dunes forces the city to make some major upgrades to the beach walkovers. Walkovers are expensive and can't all be done in one year. The MBCDC has agreed to help the city with walkovers by paying for the materials and installation if the city pays for the design and engineering. We will start with the walkover between 7th and 8th street due to the handicap parking available in the city-owned adjacent lot. By getting the preliminary work and bid completed we can determine approximate costs for future walkover renovations. Financial Impacts: The city has $60,000.00 budgeted for walkovers. Staff RecommendtonsCommens Approve the Anchor task order. Engineering and ghdboocsr Inspection P. 850.215.1285 F. 850.215.1286 450 Magnolia Avenue Panama City, FL: 32401 June 4, 2025 Mr. Mell Smigielski Interim City Administrator City of Mexico Beach 201 Paradise Path, Mexico Beach, Florida 32456 Sent via email to: mel@mexcopeachi.gow RE: MEXICO BEACH DUNE WALKOVER PROJECT PROFESSIONAL DESIGN, ENGINEERING, PERMITTING, AND CONSTRUCTION ADMINISTRATION, INSPECTION SERVICES - ANCHOR TASK ORDER NO. 1328.010 Dear Mr. Smigielski: At the request of the City of Mexico Beach (City), Anchor Consulting Engineering and Inspection, Inc. (Anchor) is pleased to submit this proposal and task order for the design, engineering, permitting, and construction adminsratoninspection of the Mexico Beach Dune Walkover project. PROJECT BACKGROUND From the information received from the City, it is Anchor's understanding that the City is requesting design, engineering, and permitting of a Dune Walkover at the Public Beach Access located on Hwy 98 between 7th and 8th Street, in Mexico Beach, Florida. It is understood that the due to the new dune construction located along Mexico Beach, the City would like to construct a dune walkover to provide access from the parking lot to the top of the dune. The existing walkway will remain in place and the dune walkover will connect to the end of it and bring users to the top of the new 14' dune. From the top of the dune, where the walkover will end, users will then be able to utilize the new sand ramp to get to the toe of the dune on the seaward side. Iti is important to note that this proposal was completed based on the location being at the public beach access between 7th and 8th Street, on the south side of the parking lot near the existing ADA parking. Ifthe City selects a different beach access location for the dune walkover, Anchor will evaluate the new proposed location and the scope of work and proposal may need to be adjusted. Included with this proposal (Attachment B) is a cost estimate and support documentation with construction bids from similar projects. Anchor will provide the below services for this project. SCOPE OF SERVICES Task A. Preliminary Analysis and Preliminary Design Anchor will review existing conditions of the site, collect information from the City, FDEP, and others as it relates to this project. This task further includes providing a preliminary layout of the dune walkover. 2025-05-19_MB Dune Walkover rev1 Page/1 MEXICO BEACH DUNE WALKOVER PROJECT PROFESSIONAL DESIGN, ENGINEERING, PERMITTING, AND CONSTRUCTION. ADMINISTRATIONINSPECTION SERVICES ANCHOR TASK ORDER NO. 1328.10 Task B. Surveying Services (by Subconsultant) Anchor will coordinate with a State of Florida Registered Professional Land Surveyor to prepare a topographic survey of the site. The topographic survey will cover the areas proposed fori the dune walkover install and extend to the mean high-water line. The survey will meet FDEP Requirements that includes locating the seaward extent of all structures for 1,000 feet along the beach in each direction and the Coastal Construction Control Line (CCCL). A signed and sealed survey will be provided to Anchor for use during the design phase of this project. Task C. Structural Design Services (by Subconsultant) Anchor will coordinate with a State of Florida Registered Professional Structural Engineer to provide structural design of the new dune walkover, as well as connection to the existing walkway. Task D. Environmental Services (by Subconsultant) Anchor will coordinate with an Environmental Consultant to prepare the FDEP CCCL Field Permit. The Environmental Consultant will coordinate and meet with FDEP onsite as needed and will respond to all FDEP requests for additional information until permit approval is acquired. Based on initial conversations with the Environmental Consultant, to permit the walkover it cannot extend more than 10' seaward of the toe of the dune and it must be at least 3' above the sand. Task E. Final Design Drawings Anchor will provide civil construction plans and specifications for the dune walkover. This effort will include a finalized design drawing, CCCL drawing, erosion control and SWPPP plan (if required), grading plan (if required), and any other plans that are deemed necessary to successfully complete construction of this project. Task F. Project Management Anchor will coordinate with subcontractors who will perform the surveying, geotechnical engineering, structural design, and environmental permitting. Anchor will not markup subconsultants invoices. The fee for this task covers the time for Anchor to coordinate these subcontractors, review their scope of services, review their reports and or designs, interpret reports, where necessary, oversee testing, schedule the work and other project management tasks as appropriate. This task also includes client or agency meetings and coordination. Task G. Bidingrrocurement Anchor shall assist the City with Biding/Procurement by: Assisting in advertising the Bid with Panama City News Herald or any other publication that may be required. Anchor will respond to requests for information within reason. Should requests for information require extensive services beyond what would normally be anticipated additional fees could apply. 2025-05-19_MB Dune Walkover rev1 Page/2 MEXICO BEACH DUNE WALKOVER PROJECT PROFESSIONAL DESIGN, ENGINEERING, PERMITTING, AND CONSTRUCTION ADMINISTRATIONINSPECTION SERVICES ANCHOR TASK ORDER NO. 1328.10 Issuing addenda as necessary. Attending Bid Opening. Reviewing bids received. Preparing Recommendation of Award for City Council approval. Preparing and coordinating the execution of the Contract Documents between the City and the awarded Contractor. Preparing a hard copy and digital copy of the Conformed/Released for Construction Plans and Specifications for the City and Contractor. DELIVERABLES Anchor will provide the following deliverables to the City: One digital (Adobe@ PDF) copy oft the preliminary civil drawings and specifications for review. One digital (Adobee PDF) copy of the final civil and structural drawings and specifications signed and sealed by a State of Florida Registered Professional Engineer. One digital (Adobee PDF) copy of all Permit Approvals. One digital (Adobe@ PDF) copy of periodic inspection reports. PROFESSIONAL SERVICES FEES The services listed above shall be performed for the lump sum fee of $22,275.00, as detailed below: Task A. Preliminary Analysis and Preliminary Design $3,600.00 Task B. Surveying Services (by others) $4,500.00 Task C. Structural Design Services (by others) $2,500.00 Task D. Environmental Services (by others) $4,000.00 Task E. Final Design Drawings $4,865.00 Task F. Project Management $1,100.00 Task G. Bidding/Procurement $1,710.00 Total $22,275.00 EXCLUSIONS The following tasks are not included in this proposal: Off-site Design Water/Sewer Improvement Design Drainage/Stormwater Design Lighting Design Landscape Design Irrigation Design Construction Adminsratoninspection Services Environmental Services including Phase I or II ESAS Any other design not listed in the scope of services above 2025-05-19_MB Dune Walkover rev1 Page13 MEXICO BEACH DUNE WALKOVER PROJECT PROFESSIONAL DESIGN, ENGINEERING, PERMITTING, AND CONSTRUCTION ADMINISTRATIONINSPECTION SERVICES ANCHOR TASK ORDER NO. 1328.10 Any other surveying not including above, including but not limited to right of way, boundary, easement dedication, vacation, geotechnical, etc. Permitting Application Fees, if any (application, permit, service, etc.) To execute this proposal, please sign the attached Task Order and Notice to Proceed (Attachment A). We appreciate the opportunity to be of service to the City of Mexico Beach and look forward to working with you on this important project. Anchor Consylting Engineering and Inspection, Inc. Elizabeth Moore, PE President Attachments Attachment A - Combined Task Order and Notice to Proceed Attachment B = Cost Estimate and Support Documentation (construction bids with unit pricing) C: Ms. Emily Thomasee, Project Manager, Anchor comasencioraicom Ms. Mandy O'Regan, Planning Technician, Anchor tmoregan@anchore.com 2025-05-19_MB Dune Walkover rev1 Page/4 ATTACHMENT A COMBINED TASK ORDER AND NOTICE TO PROCEED TASK ORDER NO. 1328.010 Reference is made to that certain AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES between the CITY OF MEXICO BEACH and ANCHOR CONSULTING ENGINEERING AND INSPECTION, INC. (ENGINEER OF RECORD) dated January 23, 2024, (the "Agreement), the terms, conditions and definitions of which are incorporated herein as if set forth in full. Pursuant to the Agreement, Consultant agrees to perform the specific tasks set forth upon incorporated proposal letter dated June 4, 2025 relating to the project known as Mexico Beach Dune Walkover Project. Consultant's total compensation shall be a stipulated lump sum of $ 22,275.00. Work shall begin immediately upon receipt of the executed Task Order/Notice to Proceed. There are no additional rights and obligations related to this Task Order other than as specified in the Agreement. Upon execution of this task order by both the ENGINEER OF RECORD and the City Of Mexico Beach, ENGINEER OF RECORD is directed to proceed. Parties have caused these presents to be executed in their names on the date shown. ANCHOR CONSULTING ENGINEERING AND INSPECTION, Inc. Elizabeth Moore, President Date CITY OF MEXICO BEACH, FLORIDA Mell Smigielski, Interim City Administrator Date ATTACHMENT B COST ESTIMATE AND SUPPORTING DOCUMENTATION 2025-05-19_MB Dune Walkover rev1 Page/6 Mexico Beach Dune Walkover Cost Estimate Anchor CEL, Inc. DESCRIPTION UNIT QTY Unit Cost - Price Notes Prec Construciton Cost CME Engineering Design LS 1 $8,465.00 $8,465.00 *See Engineering FoeF Percentage Calculation (Bottom of Page) Structural Engineering! Design( (NTE) LS 1 $2,500.00 $2,500,00 *See Engineering FeeF Percentage Calculation (Bottom of Page) Surveying (Topographic) LS 1 $4,500,00 $4,500.00 Environmental Services (NTE) LS 1 $4,000,00 $4,000.00 Projectw Management LS 1 $1,100.00 $1,100.00 ProcurementBiding LS 1 $1,710.00 $1,710.00 Pro Construction Subtotal $22,275.00 Construction Cost Mobillzation LS 1 $5,000.00 $5,000.00 Performance andF PaymentE Bonds LS 1 $5,000.00 $5,000.00 CertifiedA As-builte and Layoutb by Professional Surveyor LS 1 $6,000.00 $6,000.00 Includes allr necessary materials such as pilings, decking, bolts,nuts, 6V Wide Composite Walkwayt to Top of Dune LF 75 $1,100.00 $82,500.00 washers, screws, etc. "Approx. 50' from endo of existing walkwayt to topo of dune. Metal Handrail at Walkway LF 100 $58.00 $5,800.00 Contingency (15%) LS 1 $15,645.00 $15,645.00 Construction: Subtotal $104,300.00 Construction Subtotal with Contingencyl $119,945.00 Total with Pre-Construction Costs $142,220.00 Engineering Foe Percentage Compared to Construction Cost CiE Engineering Design LS 1 $8,465.00 $8,465.00 Structural Engineering Design LS 1 $2,500.00 $2,500.00 Engineering! Foe Subtotal $10,965.00 Construction Subtotal with Contingency $119,945,00 Engineering! Foe Percentage Comparedt to Construction Cost 9.14% Refer to USDAI Engineering Fees Schedule Attached Page BID TABULATION 6th Street West Dune' Walkover February 4, 2025 COMPANY LOCATION BID AMOUNT BID BOND Gorman 1944 Frankford Ave Panama City, FL 32405 4148,719.44 Marharex Contracting 1220 Sleepy Hollow Rd Mexico Beach, FL 32456 a 74863.69 Inland Construction and 309 E: 11th St Engineering, Inc. Panama City, FL: 32401 #139 448,00 JTRUBY Contracting 484 NE 3rd St Lake Butler, FL: 32054 #1y,482.00 woosapepor se A Du Tu O2EZE eppoy" joorpredy" SOC vuns 70e48 eVWEE t HE L00'S6F tngo o89c194P098 (aey SSSI 59 S9E/005SE piur juu uog op purog Auneg pRig wyPO 2816 HSZE equnnuogezy VI jouograyaes JBAOWPEM eunai 15eM 10845 419 202 TqUBADN: ARIeR eppoyy" 'upseg SNOILD3S SSOHD SZOLE puous voz eyns' 'pueAejnog JOqIEHEIS pu d vegnA - - - - auyoew Elevation - (NAVD88, ft) 4 & 5 d0 a o ? 0 8 00 9 : BAUG euog Myo ebpa pJeMees & & 9 1000 o R & 6 e 1? - (y '88GAVN) euuypew uopeneja CITY OF ST. PETE Bid Tabulation Sheet Dune Walkovers 01/2025 Vendor Amount Golf Coast $ 459,000.00 Marharex $ 553,499.00 Tampa Bay Marine $ 697,695.00 Average $ 570,064.67 St. Pete Plan Summary (composite) 52nd St: 12' Wide X 120' long 1440 SF 51st St: 12' Wide X 150' long 1800 SF St Pete Subtotal 3240 SF St. Pete Cost per SF $ 175.95 St Pete Cost per LF $ 1,055.68 per LF (6' wide composite) - E € 9OLEE 11 HOV38 a3d" IS yppag apd 70 : - SIN3WBAOWdwI HBAOSSOHOE ENnO ey H INNEAV GNZS GNV ISLS I 2 ) 3 - : E A se € 3 : e de B & 8 e 5 2 - : 55 N ae N 8 E Fe nus a E 29 OAE : a 8P e I 9 : à 37 8 - € T I - 4 a 3 38 I - K I I - 8 sro 3 8E s E 321 W * a DAV e gn VR KoI 3u Ma 4 Lvwy avoDvisr 0we o - 3 PwR NOV YOA - 3 BOZEE 1 HOVS a3d IS : - appag agad 70 SIN3W3AOWdWIT HBAOSSOHOE 3NNO ey - % $ INNBAV ONZS ONV. ISIS 0 , a A : 3 - E 8 3 @ 8 E de a e I 2 3 € 1 - 1 I 53 e 3 a 9 I 52e 9 : * E : € a A 33 - 8 - Sue 33355 85 mina Beter PP 6 t 3 8 9 3 - E F 8 Evos 8 5 8 n 8 1 E - # cma wv av asn ws cos au ae hes VGSso voaNneo AMI VP Pa pw 1SG anN MEXICOBEACH City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # Meeting Date: 06-10-25 Department: Admin Consent Regular Closed Public Hearing: Yes 3 No Agenda Agenda Session Date of Public Hearing: PRESENERINFORMATON CONTACT: Mell Smigielski ITEMI TO BE CONSIDERED Subject: Amend Personnel Policy for annual Employee Evaluations Attachment(s): Proposed language. Brief Summary: Action Requested: Approve proposed language to add to the Personnel Policy (Employee Handbook). ISSUE OVERVIEW Background Information & Issue Summary: One of the JLAC response items was to enact new policies to foster a positive work environment. A more fair and balanced evaluation process was previously presented to the Council and Public. The attached proposed language accomplishes that goal. There will be a two-week period in early August for all employee evaluations to be completed by their supervisor. The last two-week period of August will allow the Department Heads to review all the evaluations to ensure there are no biases in the evaluations. Then the process will be completed in early September with employee meetings with their supervisor. This will allow all evaluations to be completed at the same time and before the new budget year begins. Financial Impacts: N/A Staff RecommendtionsCommens Approve amendment. SECTION VII COMPENSATION PLAN ANNUALEVALUATIONS ANNUAL PERFORMANCE REVIEWS Empioyes-shal-be-euatedon-heir-n-pertemmence-mmeayp-tese-evetvations-wit-be compietedentheirennerseyyererdateofemstpomotionerimeeseswitbebesedon the-empioyee's-evatsation-AtrevtatiomnswEbercompierMeNCO-Besch-Empioyee Evatuationform: The City of Mexico Beach, FL is committed to ensuring that all employees receive regular and fair performance evaluations. Toachieve this, the City has established a policy for conducting annual performance reviews. Purpose: The purpose of this policy is to provide a fair and consistent process for evaluating employee perfommance.ldentipang, areas fori improvement. and recognzingoutstandingpertomance. Scope: This policy applies to all City of Mexico Beachemployees. Performance Review Requirements: 1. Alemplboessnaluecahammammuaietomancarsem.wasnamataeconductedhymet: supervisor. 2. Performance reviews shall be completed in thei firsttwo weeks of August. 3. The review shall include an evaluation of the employee's job performance. goals, and objectives. 4. Thereview shall also include feedback from the supervisor and any areas for improvement. 5. The review shall be conducted using the current performance evaluation form, which is attached to this policy. Department Head Review Meeting: 1. During the lastrwoweeksotAugustAugustal.department heads shallmeettoreviewperformance reviews fromall departments. 2. The purpose of this meeting is to eliminate any biases and ensure that all employees are evaluatedfairlyand consistently. 3. The_group shall review each-performance. review and either approve it or come to an agreement onchanges. Delivery of Performance Reviews: 1. Once the department head review meeting has been completed, the approxedperformance reviews shall be delivered to employees during the first week of September. 2. Ihe supervisor shall meet with each employee to discuss their performance review and provide feedback. Wage Increases: 1. Any wage increases resutingromtnepertormancerewew. process shall begin with the new budget on October 1st. 2. The City Administrator shall ensure that all wage increases are included in the new budget andi that theyare implemented on October 1st. Responsibilities: 1. Supervisors are responsible for conducting annual performance reviews with their employees. 2. Department heads are responsible for reviewing performance reviews fromallo departments ande ensuring that they aref fair and consistent. 3. The City Administratoris responsible for ensuring that all wage increases are included ini the new! pudgetandimplemented on October 1st. Review and Revision: 1. This policy and the performance evaluation form shall be reviewed biannually (every two years) by the Clerk and Administrator. 2. During this review process, any necessary changes or updates will be made to ensure that the policy remains effectivei ine evaluatingemployee.performance. MEXICOBEACH City Council For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # > R Meeting Date: 6/10/2025 Department: Admin Consent Regular Closed Public Hearing: Yes R No Agenda Agenda Session Date of Public Hearing: PRESENTERINFORMATON CONTACT: Mike Snyder ITEM TO BE CONSIDERED Subject: Adding Workers' Compensation policy to Employee Manual Attachment(s): Workers' Compensation policy Brief Summary: The City does not have a policy to follow regarding pay/maintaining insurance coverage Action Requested: Approve the policy to be added to the Employee Manual ISSUE OVERVIEW Background Information & Issue Summary: With the recent work-related injuries, questions have risen about continuation of pay/maintaining benefitslaccruals of annual leave and sick leave. Financial Impacts: None Staff RecommerdatlonsCommens Approve the policy to be added to Employee Manual WORKERS' COMPENSATION BENEFITS Workers' Compensation laws provide that payments may be provided for employees who suffer a job-related injury to cover any medical expenses, loss of income, or permanent disability resulting from the injury. LOST TIME INJURIES A) If lost time is incurred, the City will continue to pay the employee's salary or wages for scheduled work time during the first seven (7) calendar days after the employee is seen and taken off work by the approved provider or the emergency room and begins to lose time. The date of the injury will be paid (scheduled work time) lost time. In the event time is only missed intermittently because an employee must attend a doctor's appointment, have tests, or attend treatment, such as physical therapy, the City will continue to pay the employee's salary or wages up to a maximum of (40) hours of scheduled work time, if treatment is from an approved provider. Shift personnel in the fire department may receive up to a maximum of (56) hours. No personal leave account will be charged for this lost time. B): Subsequent to the first (7) calendar days of time lost, an employee will be compensated according to law, with payments to be made by the insurance company underwriting the City's Workers' Compensation program. C) The employee will receive service credit for lost time resulting from an on-the-job injury as if actively at work. D) Subsequent to the first (7) calendar days of time lost, the City will pay elective benefit deductions from available annual and sick leave accruals as authorized by the employee. If the employee uses all available annual and sick leave during time lost, they can pay the employee premium, out of pocket, to maintain elective benefit coverage. Failure to maintain elective benefit deductions will result in a loss of coverage. E) This policy is applicable to all full-time regular employees and excludes part-time, temporary, and seasonal employees and employees under a collective bargaining agreement. MEXICOBEACH D CITY OF MEXICO BEACH CITY COUNCIL For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # % Meeting Date: 06-10-2025 Department: Consent Regular Closed Public Hearing: Yes No Agenda Agenda Session Date of Public Hearing: PRESENTERINPORMATON CONTACT: Mell Smigielski, Interim City Administrator ITEM TO BE CONSIDERED Subject: Appointment of the City Council Liaison to the Mexico Beach CDC Attachment(s): Letter from Kimberly Shoaf, President of the Mexico Beach Community Development Council Brief Summary: Councilman Tim Linderman was the previous Council liaison to the MBCDC, but due to his recent resignation, the position is now open. The CDC board met on May 15, 2025 and nominated Councilman Jason Adams to fill the vacant position. Action Requested: Appointment a Council liaison to the Mexico Beach CDC ISSUE OVERVIEW Background Information & Issue Summary: Councilman Tim Linderman was the previous Council liaison to the MBCDC, but due to his recent resignation, the position is now open. The CDC board met on May 15, 2025 and nominated Councilman Jason Adams to fill the vacant position. Financial Impacts: None Staff RecommendatonsComments Appoint Council Jason Adams as the Council liaison to the Mexico Beach CDC Mexicolpach Communily Development Council May 15, 2025 City of Mexico Beach Attn: City Council 201 Paradise Path Mexico Beach, FL 32456 Dear Mayor and Council, At the May 15, 2025, meeting of the Mexico Beach Community Development Council (MBCDC) Board of Directors, the vacancy in the City's representative seat was discussed. The Board voted to recommend the appointment of Council Member Jason Adams to fill this position. Council Member Adams has expressed his willingness to serve as the City's representative on the MBCDC Board of Directors. A formal appointment will come from the Bay County Board of County Commissioners at the request of the MBCDC Board of Directors. On behalf of the MBCDC, I thank you for your regard to this matter. Respectfully, Decl 6hab Kimberly Shoaf President Mexico Beach Community Development Council, Inc. kimberly@mexicobeach.com 850-648-8196 Mexico Beach Community Development Council 102 Canal Parkway Mexico Beach, FL 32456 MEXICOBEACH o I CITY OF MEXICO BEACH CITY COUNCIL For Clerk's Use Only Agenda Abstract Form AGENDA ITEM # Meeting Date: 06-10-2025 Department: Consent Regular Closed Public Hearing: Yes No Agenda Agenda Session Date of Public Hearing: PRESENTERINFORMATON CONTACT: Mell Smigielski, Interim City Administrator ITEM TO BE CONSIDERED Subject: 2025-2026 Committee Assignments Attachment(s): Brief Committee Descriptions Brief Summary: There are several opportunities for Councilmembers to represent the City of Mexico Beach with various committee assignments on the local area. Action Requested: Appointment (or volunteer) of a Councilmember to each of the committee vacancies ISSUE OVERVIEW Background Information & Issue Summary: Current open positions are Bay County TPO and SASJB Estuary Program committees. Mayor Wolff currently serves on the Bay County League of Cities and MAC, Councilwoman Linda Hamilton is also serving on the Military Affairs Committee as well and Councilman Adams has been nominated to serve on the MBCDC. Financial Impacts: None Staff RecommencalonsComments Recommend appointment or volunteers of a Councilmember to each of the open committee assignments. Bay County Transportation Planning Organization (TPO) The Bay County Transportation Planning Organization is the local, intergovernmental transportation policy board for Bay County, Fla. The board is comprised of local government officials who make decisions regarding transportation at a regional level. The Bay County TPO is required by state and federal law to establish a cooperative, comprehensive, and continuing planning process. The TPO also works to increase safety, security, accessibility, mobility, and connectivity for people and goods. The Bay County Transportation Planning Organization typically meets six times a year on the fourth Wednesday of the month at 3:30 p.m. The TPO has two advisory committees, the Citizen Advisory Committee, and the Technical Coordinating Committee. The TCC meets at 11 a.m. and the CAC meets at 1:30 p.m. on the same day as the TPO board. Florida League of Cities = Bay County Chapter (BCFLC) For more than 100 years, the Florida League of Cities has been the united voice for Florida's municipalities. The League's mission is to serve the needs of Florida's cities and promote local self-government. We support local voices making local choices to protect and enhance Florida's communities. The League provides members with tailored advocacy tools and training programs designed specifically for municipal officials. It also serves as administrator for the Florida Municipal Insurance Trust, offers innovative financial solutions to Florida's local governments, and provides contractual support services to several statewide municipal and professional associations. Military Affairs Committee - Tyndall Air Force Base (MAC) The Military Affairs Committee, also known as MAC, was started in 1946 and is the Bay County Chamber of Commerce's largest committee. The purpose of MAC is to promote development of Bay County's military community, defined as the military installations located in Bay County, the military and the civilian personnel assigned to those installations and their departments. The military community is a valuable contributor to the economic, civic and cultural life of Bay County MAC hosts many social events, recognizing new and departing leadership from our area bases, welcoming distinguished visitors, as well as celebrating accomplishments of our local installations. The committee is nationally recognized for their success and support of the military. Many communities around the country model their groups after our MAC. This committee is a great way to show support to a sector of Bay County that is vital to its economy and network with like-minded community members. St. Andrews & St. Joseph Bays Estuary Program (SASJBEP) The St. Andrew Bay Watershed in the central Florida Panhandle covers 1,156 square miles that includes the interconnected estuary system of both St. Andrew Bay (West, North, and East bays) and St. Joseph Bay. This gem of an estuary and watershed is one of the most biologically diverse bays in North America and the only watershed in Northwest Florida located entirely in the state of Florida. Its lakes, streams, and coastal waters sustain numerous species of fish, shellfish, and wildlife. Its wetlands and coastal barriers provide resiliency against storms and coastal change. This interconnected estuary provides significant ecological, economic, social, and recreational benefits to those living, working, or visiting the region. It also offers an essential resource supporting the area maritime industry and naval operations, economic development, tourism, and a range of recreational activities. A 69,000-acre estuary is one of the most biologically diverse bays in North America and St. Joseph Bay has the richest and most abundant concentrations of marine grasses along the Northwest Florida coast. The bays are also an essential resource to area maritime and naval operations as well as tourism.