Minutes from the City Commission meeting called June 10th, 2025, at 9:00 A.M. Page 1 TUESDAY, JUNE 10, 2025 CITY COMMISSION MEETING = 9:00 A.M. Present: Jesse Nelson, Mayor Sam Peebles, Mayor Pro Tem Pat Perno, Commissioner Jamie Warrick, Commissioner Judy Tinder, Commissioner Vickie Gainer, City Manager Sergeant at Arms Amy Myers, City Legal Counsel Apologies: None Item # 1. Call to order. Mayor Nelson called the meeting to order at 9:02 A.M. The Mayor excused Commissioner Warrick to join the meeting virtually. Item #2. Invocation and the Pledge of Allegiance. The invocation was given by Pastor Faith followed by the Pledge of Allegiance. Item #3. Public Commentary. Mr. Walker - 1106 Michigan Ave = spoke about not being always negative but just pointing out issues in the city. Like not allowing residents to park their vehicles and RV's on their ownj properties, and destroying the city's buildings (first black school, old library etc.). He feels the city has a lot of problems and needs to clean up the mess before moving on. He said that Michael White destroyed many of the city's old buildings. Ms. McElroy - handed out a document to everyone. Spoke about having been detained from October 29th, 2024 April 10th, 9 2025, for trespassing on a construction site. Spoke about her experience. Ms. Parker Rett Place - Read a letter that is going to the citizens from James Finch about his previous charges where he was declared not guilty, and his subsequent decision to begin the recall process of Mayor Nelson. She proceeded to quote a bible verse to the Mayor about self-control (Proverbs 25:28) Burnie Thompson = 8317 Front Beach Road - He said justice, justice you shall receive. He spoke about being motivated by innocent people being persecuted and accountability. He spoke about parts of Statute 106 1 it is illegal for someone who ran a campaign to donate to a non-profit for whom he works or sits on the board. He said that campaigners are given 90 days to dispose of surplus funds, and that the Mayor donated about $2k to Macedonia Baptist Church, and that the 2-year statute of limitations has passed SO he is off the hook. He said that anyone can report this to the Florida ethics commission and/or report a crime to the Bay County Sheriff S office. Mr. Detwiler Will be submitting many public records requests, like all copies of checks returned or flagged by the bank for illegal signatures, Contracts/PO's for various projects, and communications between Ms. Gainer and the Mayor; and Ms. Gainer and Chief Ramie. He said there will be a lot of requests like this coming through soon. He said that another issue for him is the Mayor saying that a city clerk was not necessary and could not be afforded, yet the City Manager had been given increases that were in excess of that. Minutes from the City Commission meeting called June 10th, 2025, at 9:00 A.M. Page 2 Item #4. Mayor's Report. The Mayor read the Proclamation for National Disability Independence Day 2025. Mayor Nelson said he had recently spoken with our legislative liaison person about the negotiations with our budgetary requests, and he proceeded to give a brief update. Item #5. Commissioners' Reports. Commissioner Peebles = got feedback from some of the people about the RV ordinance and they seemed happy. Also reiterated we did not add but rather removed some oft the requirements. He said he spent a lot oftime going over the ULDC and sending some notes to the City Manager. Spent some time in Lynn Haven Virginia and is happy to say we are the premier Lynn Haven in the USA. Encouraged staffi to take care in the heat. Thanked all Staff for what they do. Commissioner Perno - Nothing to report other than thanked all staff, police, and fire. Commissioner Warrick - advised he had reviewed and turned in his inputs for the comp plan. Time with the commissioner on 21st June at Slim Chickens at 11.30am and if people cannot attend, they can feel free to call him on 850-391-1217. Commissioner Tinder spoke about the $10k a yearly fee for the city to use DocuSign and it saves a lot of time. Do we still have a safety committee? There is a resident who has a speeding issue past her home, and she would like to have the speeding checked. Ms. Gainer will get the address from her. The drop box for the senior center? Ms. Gainer advised that the city has contacted USPS. We received a letter from the other seniors who said there was no issue with requiring a box. Ms. Hodges said she has spoken with the postmaster about getting a box, and it requires an email from the city identifying a location, it is forwarded to the main USPS office, and they will determine ifit is appropriate. Ifit is approved by the district office, they will do the installation oft the box and will research after a time period to determine if the box is actually required there. The post box in front of the center will be for mail delivery. Ms. Gainer - they also take into consideration the timing ofpicking up and dropping off mail. Commissioner Tinder - warrant list = asked where the new vehicle went - Ms. Roman answered to administration. Commissioner Tinder asked if we do our own bidding in-house projects or is Panhandle Engineering handling all the bidding. Also, if they are, is that why we pay them almost $50k? Ms. Gainer - anything under $35k we get quotes for (no bidding). Services for the city -1 the city runs the bid. Projects that require planning design go to one of our three engineers to do the work and put out to bid. Ms. Roman - The check to panhandle for $28k is for 8 separate projects. Commissioner Tinder - Thanks to our EMT's who are phenomenal. Item #7. City Manager's Report. A. Warrant list: no other queries. The City Manager - we are working on the Fourth of July celebrations, and we will be having the Flyover again. Meeting today with the county on the wastewater expansion. We are following the budget submittals with the legislators. Working on strategic plan. Adult kickball is on. The fall ball registration opened and over 200 people signed up. We also are going to the world series. We are in the process of replacing equipment and ensuring public and staff safety. Item #7. City Attorney's Report. City Attorney nothing to report. CONSENT AGENDA Item # 8. Approval of Minutes dd 05/27/25 - Regular meeting minutes. Motion by Commissioner Perno to approve all items on the consent agenda. Second to the Motion: Commissioner Peebles Minutes from the City Commission meeting called June 10th, 2025, at 9:00 A.M. Page 3 On Vote: Perno aye Peebles aye Warrick aye Tinder aye Nelson aye Motion passed: 5-0 OLD BUSINESS PUBLIC HEARING Opened 9.43 AM Item #9. Final Reading of Ordinance # 1180 Amending the City's Code of Ordinances Related to Peddling Permits. The City. Attorney explained the substantial changes. The City Manager read the ordinance by title only. The Mayor opened the floor to the commissioners for discussion. Commissioner Tinder -is the $1000 permit fee per person or per company? The City Attorney said that once it is established it will be per applicant. Commissioner Tinder - if they get a permit will they have to get another one in January? Yes. Motion by Commissioner Perno to approve Ordinance # 1180 Amending the City's Code of Ordinances Related to Peddling Permits. Second to the Motion: Commissioner Peebles The Mayor opened the floor to the public for comments. Mr. Beshearse - if they pay now and have to pay again in January, can they pay it pro-rata? The City Attorney clarified that the fee is currently only $50. The $1000 is for a bond. Commissioner Perno - explained the process of paying a bond. On Vote: Perno aye Peebles aye Warrick aye Tinder aye Nelson aye Motion passed: 5-0 PUBLIC HEARING Closed 9:47 AM PUBLIC HEARING Opened 9.47 AM Item # 10. Final Reading of Ordinance # 1181 Amending the Unified Land Development Code. relating to Accessory Structures. The City Manager read the ordinance by title only. The City Attorney explained the substantial changes. The body of the ordinance is not the same as the title date SO if approved please also state the it is immediately effective. The Mayor confirmed with all commissioners if they were okay with having it as an effective date of today. Everyone confirmed. The Mayor opened the floor to the commissioners for discussion. Commissioner Tinder asked if they could ask for an extension? The City Attorney confirmed yes. Commissioner Warrick - B4 and B6 = do they conflict with each other? City Attorney - in some circumstances it may. Minutes from the City Commission meeting called June 10th, 2025, at 9:00 A.M. Page 4 Motion by Commissioner Peebles to approve Ordinance # 1181 Amending the Unified Land Development Code, relating to Accessory Structures, with today being the effective date, and the height to 10ft and extending to 30-day period. Second to the Motion: Commissioner Perno The Mayor opened the floor to the public for comments. Mr. Keel = noticed that the height in portable building says 9ft, he noted that a lot are 9ft 6inches SO you may want to amend that. The time period - for someone who has had their houses flooded it is a very short period of time SO you may want to extend that to 30 days and 10ft height. On Vote: Peebles aye Perno aye Warrick aye Tinder aye Nelson aye Motion passed: 5-0 PUBLIC HEARING Closed 9:55 AM NEW BUSINESS Item # 11. Discussion and possible approval of Development Order Extension Request 1 M&M Market Expansion located at 1201 Ohio Avenue - 2nd request. The Director of Development and Planning explained the item. The Mayor opened the floor to the commission for discussion. Commissioner Tinder asked if this is a convenience store? Ms. Richard confirmed yes. Commissioner Perno They're good people and they allow American Sand to use the land for staging area from time to time. Motion by Commissioner Perno to approve the Development Order Extension Request M & M Market Expansion located at 1201 Ohio Avenue - 2nd request. Second to the Motion: Commissioner Tinder The Mayor opened the floor to the public for comments. Commissioner Warrick does this meet that criteria for what we previously recommended about how long a person can extend a project? Ms. Richard said it doesn't apply to this situation. On Vote: Perno aye Tinder aye Warrick aye Peebles aye Nelson aye Motion passed: 5-0 Item # 12. Discussion and possible approval to authorize the City Manager to sign the Task Order to Dewberry Engineers to design and permit a screw press for dewatering sludge at the wastewater treatment facility. The Director of Public Works & Utilities explained the item. The Mayor opened the floor to the commission for discussion. Minutes from the City Commission meeting called June 10th, 2025, at 9:00 A.M. Page 5 Commissioner Tinder - any idea of cost? Mr. Lightfoot - $473,825 from sewer impact fees. Commissioner Peebles - approved in budget? Mr. Lightfoot - yes. Commissioner Perno - how long will this last? Mr. Lightfoot - 20 to 25 years. It can be auctioned offi if the city joins the county. Commissioner Tinder the City Manager is being asked to sign a task order, is this in addition. Mr. Lightfoot said no. Motion by Commissioner Perno to authorize the City Manager to sign the Task Order to Dewberry Engineers to design and permit a screw press for dewatering sludge at the wastewater treatment facility. Second to the Motion: Commissioner Peebles The Mayor opened the floor to the public for comments. There were none. On Vote: Perno aye Peebles aye Warrick aye Tinder aye Nelson aye Motion passed: 5-0 Item # 13. Discussion and possible approval of proposal from Jim House and Associates to install SCADA on city lift stations. The Director of Public Works & Utilities explained the item. The Mayor opened the floor to the commission for discussion. Commissioner Perno = asked why there were SO many invoices for this one. Mr. Lightfoot - due to the different levels of SCADA that are being used. Ms. Gainer asked Mr. Lightfoot to explain what SCADA is. Mr. Lightfoot explained the SCADA monitors for sewer issues and informs staff. Commissioner Tinder - we were fined by DEP for not having sufficient equipment. Mr. Lightfoot confirmed yes and went on to explain that instead ofj paying the fine we are purchasing the equipment that is required and will cover that insufficiency. Commissioner Peebles - this is risk mitigation and SCADA is the way oft the future saving countless manhours and issues. It will pay for itself over time. Motion by Commissioner Peebles to approve the proposal from Jim House and Associates to install SCADA on city lift stations. Second to the Motion: Commissioner Perno The Mayor opened the floor to the public for comments. Ms. McElroy - Port St. Joe she would like Commissioner Perno to give us an update at some point of the Estuary program he is a part of. She feels all of these efforts to protect our bays are critical. Commissioner Perno - will share a presentation from the program via the City Manager. Mr. Lightfoot - the Litta traps will be installed soon and will have some updates in the next few meetings. Minutes from the City Commission meeting called June 10th, 2025, at 9:00 A.M. Page 6 On Vote: Peebles aye Perno aye Warrick aye Tinder aye Nelson aye Motion passed: 5-0 Item # 14. Discussion and possible approval to authorize the City Manager to sign the Task Order Amendment 1 to Panhandle Engineering for the Legislative Stormwater Repairs Phase 1B Project. The Director of Public Works & Utilities explained the item. The Mayor opened the floor to the commission for discussion. Commissioner Peebles -is this reimbursable? Yes Commissioner Tinder also, with the City Manager signing off? Yes. being taken care ofby grant. Motion by Commissioner Perno to authorize the City Manager to sign the Task Order Amendment 1 to Panhandle Engineering for the Legislative Stormwater Repairs Phase 1B Project. Second to the Motion: Commissioner Peebles The Mayor opened the floor to the public for comments. Ms. Parker why are we still employing Chris Forehand? The man committed a crime against the city oflynn haven. ECS was fired by Lynn Haven, are they still employed? Asked ifthe city manager had certified the recall. The mayor advised it is not related to this project. On Vote: Perno aye Peebles aye Warrick aye Tinder aye Nelson aye Motion passed: 5-0 Item # 15. Adiournment. There being no further business, the meeting was adjourned at 10:18 A.M. APPROVED THIS 184, DAY OF MA 2025. e 244 - Jesse Melson, Mayor ATTESTA Vicli Can Vickie Gainer, City Manager prepared by Cicelia Rushing