CLOVIS CITY COUNCIL MEETING January 22, 2019 6:00 P.M. Council Chamber Meeting called to order by Mayor Whalen Flag Salute led by Councimember Mouanoutoua Roll Call: Present: Councilmembers Ashbeck, Bessinger, Flores, Mouanoutoua Mayor Whalen Absent: None PRESENTATION 1. NONE. PUBLIC COMMENTS 6:03 Raquel White at 5181 E. Olive, Fresno, CA introduced herself as the Construction Industry Force Account Council representative for the region. She provided details on her firm and the type of services they offer. CONSENT CALENDAR 6:06 Motion by Councimember Ashbeck, seconded by Councimember Flores, that the items on the Consent Calendar be approved. Motion carried by unanimous vote. 2. City Clerk = Approved - Minutes from the January 14, 2019 Council Meeting. 3. Planning and Development Services - Approved - Bid Award for CIP 16-24, Streetscape south west corner of Clovis/Bullard, and; Authorize the City Manager to execute the contract on behalf of the City. 4. Planning and Development Services - Approved - Bid Award for CIP 18-04 Crescent Avenue & Beverly Avenue Sewer Replacement, and Alamos/Burgan Manhole Repair, and Authorize City Manager to Execute the Contract on Behalf of the City.) PUBLIC HEARINGS 6:06 5. NONE. CORRESPONDENCE 6:06 6. NONE. ADMINISTRATIVE ITEMS 6:06 7. 6:07 - APPROVED - BID AWARD FOR CIP 17-29 DOWNTOWN SPECIAL EVENT BOLLARDS PHASE 1 2019; AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT ON BEHALF OF THE CITY. Public Utilities Director Scott Redelfs introduced Associate Civil Engineer Nick Torstensen and Captain Fleming. Staff recommended that City Council pre-authorize the City Manager to award and execute the contract for Downtown Special Event January 22, 2019 1- 11:25 AM Bollards Phase 1 2019 to the lowest responsible bidder SO that the contractor can order the retractable bollards and construction can begin as soon as possible. This will minimize the impact to Old Town Clovis Farmer's Markets and other events during the summer time. Staff expects that the bollards will be delivered approximately 12 weeks after the order is placed. The construction involves the installation of 47 vehicle-rated retractable bollards along Pollasky Avenue from Third Street to Fifth Street. The work involves excavation, saw cutting, trenching, backfilling, compaction, installing and leveling the bollard assembly, installing gravel and concrete foundations, and surface improvements. Future phases plan for installation of additional vehicle-rated bollards to provide protection for larger Downtown Special Events when sufficient funding is available. Police Captain Fleming explained of the need for the protection during Old Town special events. Councilmember Flores asked for clarification on the model to be bid. Staff responded bids must meet specifications. Councimember Mouanoutoua asked for details on the phase 2, staff responded phase 2 will be in the larger Old Town area. He also asked for the total cost, total cost is estimated at $250,000 - $300,000. He also asked if the City had increased liability due to the project. City Attorney stated he did not see any increased liability and the barriers would meet all traffic control standards. Councilmember Bessinger suggested putting flashing lights on the bollards to increase awareness. Councimember Ashbeck asked how emergency services would serve a citizen in need, staff responded that all emergency personnel would have access keys to drop bollards. Mayor Whalen asked for details on gap between bollards and clarified if they will meet ADA requirements. Mayor Whalen asked for public comments. Michael Cunningham at 732 Powers asked about the ability of car to make a way through an adjacent parking area into an event area. Ron Sundquist at 182 E. Minnewawa asked if other cities are using this system. Staff responded that system was in use in the Sacramento area. Discussion by the Council. Motion by Councimember Ashbeck, seconded by Councimember Bessinger, for the Council to approve the bid award for CIP 17-29 for Downtown Special Event Bollards Phase 1 and authorize the City Manager to execute the contract on behalf of the City. Motion carried by unanimous vote. CITY MANAGER COMMENTS 6:20 Luke expressed gratitude to the Clovis Police Department for the Martin Luther King breakfast. COUNCIL ITEMS 6:21 8. Council Comments Councilmember Ashbeck asked Council's views on naming a City facility after Mr. David McDonald in honor of his service and generosity to the City of Clovis. Councilmember Flores and Bessinger responded we should consider naming a park after him. Mayor Whalen desired to ask the family what their wishes are and this was supported by Councilmember Mouanoutoua. Councilmember Mouanoutoua also asked what January 22, 2019 2- 11:25 AM precedence this sets. City Manager Luke Serpa discussed a naming committee the City has. Councimember will ask the family what their wishes are. City Manager stated the process could be discussed at the next regular City Council meeting. Councimember Flores described the impact Mr. McDonald had on the community. Councilmember Ashbeck recommended as well that the Council consider statewide committees for councilmembers to serve on. Councilmember Flores expressed thanks to the Clovis Police Department for the Martin Luther King breakfast. Councilmember Mouanoutoua expressed thanks to City Manager for policy on relaxing fees on federal workers struggling to pay utility bills during federal shutdown and the Clovis Police Department for the Martin Luther King breakfast. Mayor Whalen asked for an update on the Willow Avenue improvement project. City Engineer described the status and timeline. The Mayor also reported out on League of California Cities meetings regarding pending cannabis regulations. City Attorney stated he would research the proposed cannabis regulations and their impact. Also asked the traffic in relation to Clark Intermediate School be put on the joint agenda with Clovis Unified School District to discuss ways to reduce congestion in the Fifth Street and Clovis Avenues area. CLOSED SESSION 6:45 9. Government Code Section 54956.8 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properties: 79 N. Sunnyside Ave (APN 491-140-44S, 491-140,45S) Agency Negotiators: L. Serpa, S. Redelfs, A. Haussler Negotiating Parties: Lorenzo and Rosemary Lopez Under Negotiation: Price & Terms 10. Government Code Section 54956.8 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properties: Portion of 1665 Tollhouse Rd. (APN 491-080-59S), and Portion of 1748 Tollhouse Rd. (APN 491-080-08) Agency Negotiators: L. Serpa, S. Redelfs, A. Haussler Negotiating Parties: Anlin Industries Under Negotiation: Price & Terms LO * & a Mayor Whalen adjourned the meeting of the Council to February 4, 2019 Meeting adjourned: 7:00 p.m. - a a CA Mayor CityClerk January 22, 2019 3- 11:25 AM