CLOVIS CITY COUNCIL MEETING July 1, 2019 6:00 P.M. Council Chamber Meeting called to order by Mayor Bessinger Flag Salute led by two Boy Scouts Roll Call: Present: Councilmembers Ashbeck, Mouanoutoua, Mayor Bessinger Absent: Councilmembers Flores, Whalen PRESENTATION 6:02 1. PRESENTATION OF PROCLAMATION REÇOGNIZING JULY AS PARKS AND RECREATION MONTH. Councimember Ashbeck presented a proclamation to Parks Manager Eric Aller recognizing July as Parks and Recreation month. PUBLIC COMMENTS 6:08 Tom Richardson, resident, commented on a recent events at the Elks Lodge and thanked Mayor Bessinger and Councimember Mouanoutoua for their participation in the events. Monica Carter, resident, commented on a park that was built near her home 29 years ago and requested assistance in getting her small park near Shaw and Temperance Avenues refurbished due to age. CONSENT CALENDAR 6:14 Motion by Councimember Ashbeck, seconded by Councimember Mouanoutoua, that the items on the Consent Calendar be approved. Motion carried 3-0-2 with Councilmembers Flores and Whalen absent. 2. City Clerk - Approved - Minutes for the June 17, 2019 Council Meeting. 3. Community and Economic Development - Approved = Res. 19-94, Supporting the County of Fresno's Homelessness Priorities for Calendar Year 2019. 4. Community and Economic Development - Received and Filed = Business Organization of Old Town (B.O.O.T.) Fourth Quarter Report, April through June 2019. 5. Finance - Received and Filed = Investment Report for the month of April 2019. 6. Finance - Received and Filed - Treasurer's Report for the month of April 2019. 7. Finance - Approved - Res. 19-75, Measure C Extension Local Transportation Pass through Revenues Certification and Claim Forms for 2019-20. 8. General Services - Approved = Res. 19-76, Ratifying Workers' Compensation Insurance Coverage for Injury Sustained by Peace Officers While Off-Duty Outside the State of California. 9. General Services Approved Res. 19-77, Amending the City's Classification and Compensation Plans to Include the Engineer I, Engineer II, Civil Engineer and Supervising Civil Engineer Classifications; and Approved - Res. 19-78, Amending the City's Position Allocation Plan in both Planning and Development Services and Public July 1, 2019 1- 9:26 AM Utilities by adding the Engineer I, Engineer II, Civil Engineer and Supervising Civil Engineer Classifications and deleting the Junior Engineer, Assistant Engineer, Associate Engineer Classifications. 10. General Services = Approved - Res. 19-79, Adopting Wage and Benefit Changes for City of Clovis Management Employees for FY2019-2020, FY2020-2021 and FY2021- 2022. 11. General Services Approved Res. 19-80, Approving a Memorandum of Understanding between the City of Clovis and the Transit Employees Bargaining Unit. 12. General Services Approved Res. 19-81; Approving a Memorandum of Understanding between the City of Clovis and the Clovis Professional and Technical Association. 13. General Services Approved Res. 19-82, Approving a Memorandum of Understanding between the City of Clovis and the Clovis Employees Association. 14. General Services Approved Res. 19-83, Approving a Memorandum of Understanding between the City of Clovis and the Clovis Public Works Employees Affiliation. 15. General Services Approved Res. 19-84, Approving a Memorandum of Understanding between the City of Clovis and the Clovis Technical and Financial Professionals. 16. General Services Approved Res. 19-85, Approving a Memorandum of Understanding between the City of Clovis and the Clovis Public Safety Employees Association. 17. General Services Approved Res. 19-86, Approving a Memorandum of Understanding between the City of Clovis and the Clovis Firefighters Association. 18. Planning and Development Services - Approved - Bid Award for CIP 13-02, Shepherd and Minnewawa Traffic Signal, and; Authorize the City Manager to execute the contract on behalf of the City. 19. Planning and Development Services - Approved - Bid Award for CIP 17-14, Temperance Avenue Street Improvements from Shaw Avenue to Barstow Avenue, and; Authorize the City Manager to execute the contract on behalf of the City. 20. Planning and Development Services - Approved = Res. 19-87, Final Map for Tract 6209, located in the southwest area of Shepherd Avenue and Locan Avenue (Valley Coastal Development, LLC, a Limited Liability Company = Granville Homes). 21. Planning and Development Services - Approved = Res. 19-88, Annexation of Proposed Tract 6209, located in the southwest area of Shepherd Avenue and Locan Avenue, to the Landscape Maintenance District No. 1 of the City of Clovis (Valley Coastal Development, LLC, a Limited Liability Company = Granville Homes. 22. Public Safety - Approved - Res. 19-89, Amending the Police Departments Budget for FY 2019-2020 to reflect the Department of Alcoholic Beverage Control 2019-2020 GAP grant award in the amount of $46,334. 23. Public Utilities Approved = Award Non-Exclusive Franchise Agreement for Hauling of Construction and Demolition Debris to the following applicants: Orange Avenue Disposal, Inc. (DBA Industrial Waste & Salvage); Kroeker, Inc.; Allied Waste Services of North America, LLC (DBA Allied Waste Services of Fresno); North Cal Hauling Company; USA Waste of California, Inc. (DBA Waste Management); Mid Valley Disposal; Nick's Trucking, Inc.; and Mini Dumpsters of Fresno, LLC. July 1, 2019 2- 9:26 AM 24. Public Utilities Approved Res. 19-90, Declaring the City's Intent to Reimburse Expenditures Related to the Purchase of Police Vehicles from Tax Exempt Lease Purchase Financing; and Authorize the City Manager to Sign the Lease Purchase Agreement and Related Documents, Waive the City's Formal Bidding Requirements, and Authorize the Purchase of Police Vehicles off of the Sourcewell Purchasing Contract from National Auto Fleet Group. PUBLIC HEARINGS 25. 6:15 - APPROVED INTRODUCTION - ORD. 19-10, AMENDING VARIOUS SECTIONS OF THE MUNICIPAL CODE RELATING TO DEVELOPMENT FEES; AND CONSIDER APPROVED RES. 19-91, REVISING THE MASTER DEVELOPMENT FEE SCHEDULE AND PROVIDING A DESCRIPTION OF FEES TO BE REQUESTED FOR COUNTY ADOPTION Associate Civil Engineer Sean Smith presented a report on a recommendation to amend various sections of the Municipal Code relating to Development Impact Fees (DIF), and approve a resolution revising the Master Development Fee Schedule and providing a description of fees to be requested for Fresno County adoption. Staff proposes updates to the DIF program as follows: Update Parks, Fire, Police, Bridge, Water Meter, and Street Administration Fees based on updated cost studies. Update all other fees based on the construction cost index (4.2%) as provided for in the municipal code. For the proposed update, the overall percentage increase in the fees for residential projects ranges from 9% to 11% ($1,800 to $2,200 per unit) depending on density. The percentage increase for non-residential varies from 8% to 12% ($7,500 to $15,400 per acre) depending on land use and location. Staff is recommending approval of the ordinance change necessary to implement the interest revision and approval of the resolution to revise the fee rates. Mike Prandini, representing the Building Industry Association (BIA), commented on the proposed fees and indicated that the BIA does not oppose the proposed fees but requested that Council direct staff to meet with the industry on future development impact fees to explore options to reduce the overall fees. Discussion by the Council. Motion by Councilmember Ashbeck, seconded by Councimember Mouanoutoua, for the Council to approve the introduction of an ordinance amending various sections of the Municipal Code relating to Development Fees, and approve a resolution revising the Master Development Fee Schedule and providing a description of fees to be requested for Fresno County adoption. Motion carried 3-0-2 with Councilmembers Flores and Whalen absent. 26. 7:02 - APPROVED - RES. 19-92, ESTABLISH CITY OF CLOVIS UNDERGROUND UTILITY DISTRICT NO. 8 ALONG BULLARD AVENUE BETWEEN MINNEWAWA AND WOODWORTH AVENUES Civil Engineer Thad Avery presented a report on a request to establish Underground Utility District No. 8 and use our PG&E allocation of funding for undergrounding of overhead facilities. July 1, 2019 3- 9:26 AM Resolution 19-68 set a Public Hearing for the July 1, 2019, City of Clovis Council session to establish Underground Utility District No. 8 and use our PG&E allocation of funding for undergrounding of overhead facilities. The Underground Utility District Committee recommended that Bullard Avenue between Minnewawa and Woodworth Avenues be selected SO that Pacific Gas & Electric (PG&E) could begin the design, and ultimately the underground installation, of the overhead utility services running along Bullard Avenue from Minnewawa Avenue traversing east to Woodworth Avenue. There being no public comment, Mayor Bessinger closed the public portion. Discussion by the Council. Motion by Councimember Ashbeck, seconded by Councimember Mouanoutoua, for the Council to approve a resolution establishing Underground Utility District No. 8 and use our PG&E allocation of funding for undergrounding of overhead facilities. Motion carried 3-0-2 with Councilmembers Flores and Whalen absent. 27. 7:08 - APPROVED - RES. 19-93, ACCEPTING THE ENGINEER'S REPORT FOR AD 95-1 BLACKHORSE ESTATES) AND IMPOSING ASSESSMENTS FOR THE 2019- 2020 FISCAL YEAR City Engineer Mike Harrison presented a report on a request to approve a resolution accepting the Engineer's Report for AD 95-1 (Blackhorse Estates) and imposing assessments for the 2019-20 fiscal year. On May 1, 1995, the City Council of the City of Clovis approved Resolution No. 95-42 forming the street maintenance Assessment District (AD) 95-1 within Tract 4299A, Blackhorse Estates. Blackhorse Estates is divided into two areas, Area 1 has 45 homes and Area 2 has 81 homes, for a total of 126 homes. Each area is a gated community where each home is assessed an annual amount to pay for maintenance of the common areas and the gates. The nature of the form of governance of the areas has become a challenge over the years. The reality is that there is no formal governance to manage the maintenance of the two areas. The City has contracted with Pacific Central Management Corporation to manage maintenance for AD 95-1. Pacific Central has been able to provide comprehensive management services without increasing any costs for several years. The Assessment District Engineer's Report for 2019-2020 was prepared by Francisco and Associates who worked with staff to arrive at estimated costs for the coming fiscal year. The costs reflect a status quo level of service with 3% inflation. The report showed the district could be operated on the same assessments as imposed in Fiscal Year 2018- 19, and no increase in assessments is recommended. Therefore, no property owner vote is required this year. The recommended action before the Council is to approve a resolution accepting the Engineer's Report and imposing the assessments (no change) for Fiscal Year 2019-2020. Sam Reed, area resident, commented on certain landscape work performed at the location and dissatisfaction with the property manager, and lack of street sweeping. Craig Dewey, area resident, commented on the issues associated with his Area 2 Assessment District. He also requested that council direct staff on to work on calculating the reserve amounts and what he believes to be a disparity. Discussion by the Council. July 1, 2019 4 9:26 AM Motion by Councimember Ashbeck, seconded by Councimember Mouanoutoua, for the Council to approve to approve a resolution accepting the Engineer's Report for AD 95-1 (Blackhorse Estates) and imposing assessments for the 2019-20 fiscal year. Motion carried 3-0-2 with Councilmembers Flores and Whalen absent. CORRESPONDENCE 28. NONE. ADMINISTRATIVE ITEMS 29. NONE. CITY MANAGER COMMENTS 7:43 City Manager Luke Serpa commented on the upcoming Citizens' Academy scheduled in September. COUNCIL ITEMS 30. 7:47 - APPROVED = CHANGE OF COUNCIL MEETING SCHEDULE City Manager Luke Serpa presented a report on a request to cancel the meeting of July 8, 2019. There being no public comment, Mayor Bessinger closed the public portion. Discussion by the Council. Motion by Councimember Ashbeck, seconded by Councilmember Mouanoutoua, for the Council to take action to cancel the meeting of July 8, 2019. Motion carried 3-0-2 with Councilmembers Flores and Whalen absent. 31. Council Comments Councimember Ashbeck commented staff on bringing back the Citizens Academy; reported out on attending a North Kings Groundwater Supply Agency meeting; and requested staff return to City Council in fiscal year 2019-20 with an update on funding for Business Organization of Old Town; and that she will not be at the September 3, 2019 council meeting. Mayor Bessinger indicated that he would not be at the July 15, 2019 meeting. CLOSED SESSION 32. NONE. OF & - CIOIA * * Mayor Bessinger adjourned the meeting of the Council to July 15, 2019 e Meeting adjourned: 7:51 p.m. V - h aKe hes Mayor Pro Tem City Clerk July 1, 2019 -5- 9:26 AM