LOWN On EST. 1872 n TRN uvIy AGENDA for June 23, 2025 (July Meeting) AGENDA Farmville Board of Commissioners June 23, 2025 5:30 pm A. Call to Order - Mayor Moore B. Invocation C. Pledge of Allegiance to the Flag D. Citizen Presentations E. Town Manager's Comments F. Financial Report G. Changes/Additions/Deletions to Agenda H. Proclamation - Mayor Moore 1. Honoring the Vines Sisters on the NC Heritage Awards I. Items For Consent 2. Approval of Minutes - June 2, 2025 (Regular Session) 3. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance 4. Extension of Moratorium on Future Development on Town Common 5. Adoption of Comprehensive Parks and Recreation Master Plan 6. Dogwood Festival Advisory Committee Re-Appointment - Dan Taylor 7. Dogwood Festival Advisory Committee Re-Appointment - Denise McLawhorn 8. Dogwood Festival Advisory Committee Re-Appointment - Blair East 9. May Museum and Park Commission Re-Appointment Joe Willoughby 10. May Museum and Park Commission Appointment - Barbara Sauls 11. Planning Board Re-Appointment - Richard Darden 12. Recreation Advisory Board Re-Appointment - Chris Foskey 13. Recreation Advisory Board Re-Appointment - Paul Grimes 14. Recreation Advisory Board Re-Appointment - Daniel Jones 15. Recreation Advisory Board Re-Appointment - Jerry Mozingo 16. Recreation Advisory Board Appointment Michael Pratt J. Items For Discussion or Decision 17. Wastewater Treatment Plant Reuse Funding Offer - Rich Moore 18. Lead Service Line Replacement Funding Offer - Rich Moore 19. Amend Project Budget and Approve Change Order No. 1 ARPA Galvanized/Cast Iron Waterline Replacement - Rich Moore 20. Request to Award Service Sidearm to Retiring SRO Jeffrey Smith - Jeffrey Spencer 21. Presentation/Adoption ofHorne Avenue Streetscape Plan 22. Resolution Adopting Neuse River Regional Hazard Mitigation Plan 23. Schedule Special Called Public Hearing for July for LGC Application K. Citizen Comments L. Adjournment WV N Budget Report a Farmville, NC Account Summary EST. 1872 For Fiscal: 2024/2025 Period Ending: 06/30/2025 n Ly Y P IVY Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity Unfavorable) Used Fund: 10- General Fund Revenue 10-3100-1800 Tax Penalties & Interest 10,000.00 7,000.00 0.00 6,668.18 -331.82 95.26 % 10-3202-3100 Vehicle Tag/Property Late fees- VTS 20,000.00 20,000.00 0.00 22,592.94 2,592.94 112.96' % 10-3210-1100 Ad Valorem Taxes 2010 0.00 0.00 0.00 416.09 416.09 0.00 % 10-3211-1100 Ad' Valorem Taxes 2011 0.00 0.00 0.00 416.09 416.09 0.00' % 10-3212-1100 Ad Valorem Taxes 2012 0.00 0.00 0.00 341.92 341.92 0.00 % 10-3213-1100 Ad Valorem Taxes 2013 0.00 0.00 0.00 353.43 353.43 0.00 % 10-3217-1100 AdValorem Taxes- 2017 0.00 0.00 0.00 269.94 269.94 0.00% 10-3219-1100 Ad' Valorem taxes- 2019 0.00 0.00 0.00 212.75 212.75 0.00 % 10-3219-1102 VTS Vehicle taxes- 2019 0.00 0.00 0.00 56.64 56.64 0.00% 10-3220-1100 Ad' Valorem taxes- 2020 0.00 0.00 0.00 318.49 318.49 0.00 % 10-3221-1100 Ad Valorem Taxes- 2021 4,000.00 2,000.00 0.00 418.99 -1,581.01 20.95 % 10-3221-1102 VTS Vehicle Taxes- 2021 500.00 500.00 0.00 112.05 -387.95 22.41 % 10-3222-1100 Ad' Valorem Taxes-2 2022 8,000.00 10,000.00 0.00 3,970.81 -6,029.19 39.71% 10-3222-1102 VTS Vehicle Taxes- 2022 1,000.00 1,000.00 0.00 227.64 -772.36 22.76 % 10-3223-1100 Ad' Valorem Taxes- 2023 25,000.00 15,000.00 0.00 3,107.16 -11,892.84 20.71% 10-3223-1102 VTS Vehicle Taxes- 2023 100,000.00 90,000.00 0.00 83,358.65 6,641.35 92.62 % 10-3224-1100 Ad Valorem Taxes- 2024 2,418,040.00 2,418,040.00 0.00 2,433,888.53 15,848.53 100.66 % 10-3224-1102 VTS Vehicle Taxes- 2024 210,355.00 210,355.00 0.00 137,276.96 -73,078.04 65.26 % 10-3225-1100 Ad' Valorem Taxes- 2025 0.00 0.00 0.00 1.95 1.95 0.009 % 10-3228-4000 Golf Cart Registration Fees 300.00 300.00 0.00 200.00 -100.00 66.67 % 10-3229-4001 Sale Of Tags And Titles DMV 80,000.00 80,000.00 0.00 77,389.15 2,610.85 96.74% 10-3229-4002 DMV- Sale Of Merchandise 500.00 500.00 0.00 396.00 -104.00 79.20 % 10-3230-3102 Local Govt. Sales Tax 1,580,000.00 1,580,000.00 0.00 1,115,481.74 464,518.26 70.609 % 10-3231-3300 Solid Waste Disposal Tax 3,600.00 3,600.00 0.00 2,632.43 -967.57 73.12 % 10-3235-3301 Fire Services Pitt County Tax 96,690.00 96,690.00 0.00 116,316.00 19,626.00 120.309 % 10-3235-3302 Fire Calls -County Funds 11,300.00 11,300.00 0.00 8,450.00 2,850.00 74.78 % 10-3311-3103 Payments In Lieu OfTaxes 20,000.00 22,700.00 0.00 22,731.00 31.00 100.14% 10-3315-2315 American Rescue Plan Library Aid 0.00 164.00 0.00 164.00 0.00 100.00 % 10-3316-3303 Powell Bill Distribution 160,000.00 175,000.00 0.00 176,766.13 1,766.13 101.01 % 10-3322-3104 Wine, And Beer Tax 20,000.00 20,000.00 0.00 17,903.65 2,096.35 89.52 % 10-3323-4003 Parking Tickets 200.00 200.00 0.00 75.00 -125.00 37.509 % 10-3323-4004 Police- False Alarm Fines 500.00 500.00 0.00 50.00 -450.00 10.00 % 10-3323-4005 Police Services- Solar Farm 6,500.00 6,500.00 0.00 0.00 -6,500.00 0.00 % 10-3323-8032 Court. And Arrest Fees 12,000.00 8,000.00 2.00 5,074.08 -2,925.92 63.43 % 10-3324-3105 Utilities Franchise Tax 400,000.00 400,000.00 0.00 201,117.88 198,882.12 50.289 % 10-3325-4004 DMV- Notary Fees 17,500.00 18,500.00 874.00 19,890.00 1,390.00 107.51 % 10-3343-7000 Building Permits 16,000.00 18,000.00 450.00 18,335.00 335.00 101.86 % 10-3343-7500 Food Truck Permits 300.00 300.00 0.00 630.00 330.00 210.00 % 10-3343-8060 Homeowners Recovery Fund 100.00 100.00 0.00 -90.00 -190.00 90.009 % 10-3345-4004 Planning & Zoning fees 2,500.00 2,500.00 75.00 1,667.77 -832.23 66.71 % 10-3345-4005 Plumbing Permits 3,500.00 3,500.00 150.00 1,377.60 2,122.40 39.36 % 10-3345-4006 Electrical Permits 16,000.00 14,000.00 825.00 12,049.08 -1,950.92 86.06 % 10-3345-4007 Minimum Housing Insp. Fee 1,200.00 700.00 0.00 10.00 -690.00 1.439 % 10-3345-4008 Fire Inspection Fees 1,000.00 1,000.00 0.00 190.00 -810.00 19.00 % 10-3413-4009 A/R Penalties Interest 13,000.00 13,000.00 0.00 10,526.79 -2,473.21 80.98 % 10-3424-4010 Cemetery Service Fees 35,000.00 30,000.00 0.00 25,150.00 -4,850.00 83.83 % 10-3431-3304 Controlled Subst State Rev 0.00 0.00 0.00 35.67 35.67 0.009 % 10-3431-4011 Animal Shelter Fees & Fines 100.00 100.00 0.00 0.00 -100.00 0.00 % 10-3452-3307 State Grant-F Fire Dept. 39,950.00 37,950.00 0.00 37,887.99 -62.01 99.84% 10-3452-4013 Garbage Collection Fees 698,000.00 698,000.00 40,534.69 664,200.13 -33,799.87 95.16 % 6/17/2025 7:30:07 AM Page 1 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-3530-8044 Industrial Park Land-Lease Payments 1,187.00 1,187.00 0.00 1,186.77 -0.23 99.98 % 10-3550-3308 Sro Officer Reimbure. - Pitt Co Schoo.. 180,000.00 190,000.00 0.00 171,929.25 -18,070.75 90.49 % 10-3611-3309 State-Aid Library Grant 4,407.00 4,407.00 342.00 4,241.00 -166.00 96.23 % 10-3611-8200 Library Fees/ Fines 5,400.00 5,400.00 0.00 5,829.69 429.69 107.96 % 10-3611-8201 Library Cash Donations 100.00 2,100.00 0.00 2,000.00 -100.00 95.24 % 10-3611-8203 Library- Room Rental Fees 2,000.00 2,000.00 0.00 1,425.00 -575.00 71.25 % 10-3611-8400 Library Contr Pitt County 10,000.00 10,000.00 0.00 10,000.00 0.00 100.00 % 10-3611-9012 Transfer From Libraryl Trust 0.00 72,350.00 0.00 50,050.00 22,300.00 69.18 % 10-3612-4015 Community Center Use Fees 7,000.00 7,000.00 200.00 5,020.00 1,980.00 71.71% 10-3612-4016 Recreation- Park Rentals 500.00 500.00 40.00 945.00 445.00 189.00 % 10-3612-8100 Recreation- Gate/Facility Fees 500.00 500.00 0.00 0.00 -500.00 0.00 % 10-3612-8101 Recreation- Special Events 2,500.00 2,500.00 3,180.00 5,657.00 3,157.00 226.28 % 10-3612-8103 Recreation- Concessions 1,000.00 1,000.00 0.00 624.96 -375.04 62.50 % 10-3612-8104 Recreation- League Player Fees 49,200.00 49,200.00 0.00 53,478.50 4,278.50 108.70 % 10-3612-8105 Recreation- Program/CampFees 17,500.00 7,500.00 0.00 0.00 7,500.00 0.00 % 10-3612-8111 Recreation- Sponsorships 10,000.00 7,500.00 0.00 2,560.00 4,940.00 34.13 % 10-3612-8195 Recreation- Miscellaneous 1,500.00 11,000.00 0.00 10,230.96 -769.04 93.01 % 10-3614-8033 NCLM: Safety Grant 5,000.00 5,000.00 0.00 0.00 5,000.00 0.00 % 10-3614-8034 NCLM- Police Body Armor Grant 0.00 0.00 0.00 750.00 750.00 0.00 % 10-3615-8033 System Betterment Grant- Electricit... 5,000.00 5,000.00 0.00 5,000.00 0.00 100.00 % 10-3615-8034 Smart Communities Grant- Electricit.. 5,000.00 5,000.00 0.00 0.00 5,000.00 0.009 % 10-3616-8036 Municipal Support Grant-Pitt Count... 5,000.00 0.00 0.00 0.00 0.00 0.00 % 10-3616-8037 Municipal Grant- G'ville ENC Alliance 10,000.00 10,000.00 0.00 0.00 -10,000.00 0.00 % 10-3830-8015 Insurance! Settlement 0.00 0.00 0.00 250.00 250.00 0.00 % 10-3831-8500 Interest Earned 35,000.00 20,000.00 128.33 12,252.41 -7,747.59 61.26 % 10-3831-8513 Interest Earned Capital Reserv 4,000.00 4,000.00 11.95 4,108.43 108.43 102.71 % 10-3831-8514 Interest Earned- BB&TF Fire Truck. A/C 3,000.00 3,500.00 11.78 3,966.29 466.29 113.32 % 10-3831-8531 Interest Earned Depreciation Reserv 0.00 100.00 0.33 112.51 12.51 112.51 % 10-3835-4017 Sale/Materials & Services 2,000.00 5,000.00 15.00 5,100.00 100.00 102.00 % 10-3835-4018 Sale Of Baled Materials 1,000.00 1,000.00 0.00 0.00 -1,000.00 0.00 % 10-3835-8010 Sale Of Fixed Assets 10,000.00 30,000.00 0.00 30,356.32 356.32 101.19% 10-3839-8095 Miscellaneous Income 3,000.00 4,000.00 0.01 4,613.47 613.47 115.34 % 10-3839-8097 Misc. Income- Unapplied Credits 0.00 1,000.00 0.00 1,765.00 -765.00 176.50% 10-3981-9016 Reimbursement for Services - Water.. 595,474.00 595,474.00 0.00 595,474.00 0.00 100.00 % 10-3981.9017 Reimbursement for Services Sewer.. 503,423.00 503,423.00 0.00 503,423.00 0.00 100.009 % 10-3981-9018 Reimbursement for Services Electr... 633,532.00 633,532.00 0.00 633,532.00 0.00 100.00 % 10-3986-9000 Transfer In From Cemetery Perp Ca... 36,500.00 36,500.00 0.00 36,500.00 0.00 100.009 % 10-3986-9001 Transfer in From Water Fund For St... 6,000.00 6,000.00 0.00 6,000.00 0.00 100.00 % 10-3986-9002 Transferi in From Electric Fund 319,243.00 319,243.00 0.00 319,243.00 0.00 100.009 % 10-3986-9003 Transfer in From Electric- Pay Lieu T... 46,057.00 46,057.00 0.00 46,057.00 0.00 100.00 % 10-3987-9005 Transfer in From Water Fund 72,323.00 72,323.00 0.00 72,323.00 0.00 100.00 % 10-3987-9006 Transfer in From Sewer Fund 6,000.00 6,000.00 0.00 6,000.00 0.00 100.00 % 10-3987-9007 Transfer in From Electric Fund 45,000.00 45,000.00 0.00 45,000.00 0.00 100.00 % 10-3991-9900 Appropriated Fund Balance 0.00 362,614.00 0.00 0.00 -362,614.00 0.00 % 10-3991-9901 Powell Bill Fund Balance 176,500.00 176,500.00 0.00 0.00 -176,500.00 0.00% Revenue Total: 8,853,481.00 9,285,409.00 46,840.09 7,884,090.86 1,401,318.14 84.91% Expense Department: 4110 Legislative 10-4110-1210 Salaries Staff/Elected Officials 44,360.00 43,160.00 1,079.85 40,231.20 2,928.80 93.21 % 10-4110-1810 FICA 3,400.00 3,400.00 82.13 3,066.63 333.37 90.20% 10-4110-1820 Retirement 3,600.00 4,000.00 147.41 3,755.90 244.10 93.90 % 10-4110-1830 Group Insurance 3,400.00 3,300.00 127.26 2,927.09 372.91 88.709 % 10-4110-1870 401K Retirement Contribution 765.00 815.00 29.70 756.79 58.21 92.86 % 10-4110-1891 Special Employee Programs 3,200.00 4,700.00 0.00 4,636.22 63.78 98.64 % 10-4110-1920 Professional Services 18,000.00 18,000.00 1,202.00 13,897.26 4,102.74 77.21 % 10-4110-1930 Taxes 6,000.00 5,500.00 0.00 5,124.57 375.43 93.17% 10-4110-2600 Departmental Supplies 8,000.00 11,800.00 0.00 9,239.94 2,560.06 78.30 % 10-4110-3110 Travel/Staff Development 1,000.00 1,000.00 0.00 247.58 752.42 24.769 % 6/17/2025 7:30:07 AM Page 2 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-4110-3210 Telephone & Postage 2,000.00 1,500.00 129.65 1,094.26 405.74 72.95 % 10-4110-3300 Utilities 13,000.00 12,500.00 0.00 10,883.59 1,616.41 87.079 % 10-4110-3520 Equipment Maintenance and Repair 1,000.00 1,250.00 27.23 1,003.51 246.49 80.28 % 10-4110-3700 Advertising 600.00 1,600.00 0.00 1,010.77 589.23 63.17 % 10-4110-4300 Rent- Police: Substation 3,600.00 3,600.00 300.00 3,610.00 -10.00 100.28 % 10-4110-4500 Insurance. And Bonds 42,000.00 42,840.00 0.00 42,834.43 5.57 99.99 % 10-4110-4910 Dues And Subscriptions 7,000.00 7,000.00 0.00 751.00 6,249.00 10.73 % 10-4110-4911 Special Events 5,000.00 5,000.00 0.00 476.84 4,523.16 9.54% 10-4110-4920 Bank/Investment: Service Charges 7,500.00 7,500.00 0.00 6,993.47 506.53 93.25 % 10-4110-7610 Lease Debt- Principal 38,451.00 38,451.00 0.00 38,450.72 0.28 100.00 % 10-4110-7611 Lease Debt- Interest 1,568.00 1,568.00 0.00 1,567.18 0.82 99.95 % 10-4110-7612 Davis Enterprise/Griffin Lease 15,260.00 15,260.00 0.00 11,760.00 3,500.00 77.06 % 10-4110-9811 Due To May Museum 25,700.00 25,700.00 0.00 25,700.00 0.00 100.00 % 10-4110-9851 Organization Contributions 45,830.00 45,830.00 0.00 45,830.00 0.00 100.00 % Department: 4110 Legislative Total: 300,234.00 305,274.00 3,125.23 275,848.95 29,425.05 90.36% Department: 4120 Administration 10-4120-1210 Salaries 213,570.00 262,070.00 25,175.77 240,829.60 21,240.40 91.90 % 10-4120-1270 Merit Pay 10,000.00 0.00 0.00 0.00 0.00 0.00 % 10-4120-1810 FICA 17,700.00 20,200.00 1,905.66 17,954.30 2,245.70 88.88 % 10-4120-1820 Retirement 30,000.00 35,000.00 3,436.49 31,743.33 3,256.67 90.70 % 10-4120-1830 Group Insurance 25,000.00 25,500.00 763.50 23,159.50 2,340.50 90.82 % 10-4120-1840 1% State Unemployment Insurance 0.00 1,980.00 0.00 1,977.36 2.64 99.879 % 10-4120-1870 401K Retirement Contribution 5,700.00 7,150.00 692.32 6,395.20 754.80 89.44 % 10-4120-1890 Wellness Program Expenses 500.00 620.00 0.00 607.44 12.56 97.97 % 10-4120-1920 Professional Services 1,000.00 2,300.00 0.00 1,982.70 317.30 86.20 % 10-4120-2600 Departmental Supplies 1,200.00 1,200.00 150.00 1,071.72 128.28 89.31 % 10-4120-3110 Travel & Staff Development 8,000.00 11,000.00 18.90 9,618.07 1,381.93 87.44 % 10-4120-3210 Telephone & Postage 3,000.00 3,000.00 153.65 2,366.24 633.76 78.87 % 10-4120-3520 Equipment Maintenance and Repair 1,200.00 1,200.00 27.23 1,011.74 188.26 84.31 % 10-4120-3700 Advertising 300.00 450.00 0.00 225.00 225.00 50.00 % 10-4120-4400 Contracted: Services 8,000.00 8,000.00 0.00 3,762.92 4,237.08 47.04 % 10-4120-4403 CDL8 & Drug /Alcoholl Testing 1,500.00 1,800.00 0.00 1,264.20 535.80 70.23 % 10-4120-4500 Insurance. And Bonds 1,200.00 700.00 0.00 625.00 75.00 89.29 % 10-4120-4910 Dues And Subscriptions 4,000.00 4,000.00 0.00 2,318.00 1,682.00 57.959 % 10-4120-5000 Capital Outlay Noncapitalized 2,300.00 2,300.00 0.00 0.00 2,300.00 0.00 % Department: 4120 Administration' Total: 334,170.00 388,470.00 32,323.52 346,912.32 41,557.68 89.30% Department: 4130 Finance 10-4130-1210 Salaries 314,800.00 314,800.00 12,142.89 294,796.04 20,003.96 93.65 % 10-4130-1260 Part Time Wages 17,600.00 19,600.00 729.40 17,336.37 2,263.63 88.45 % 10-4130-1810 FICA 25,500.00 25,500.00 983.31 23,845.38 1,654.62 93.51% 10-4130-1820 Retirement 39,900.00 42,500.00 1,657.51 39,639.80 2,860.20 93.27% 10-4130-1830 Group Insurance 85,000.00 73,000.00 2,926.74 62,234.66 10,765.34 85.25% 10-4130-1870 401K Retirement Contribution 8,300.00 8,600.00 333.92 7,985.36 614.64 92.85 % 10-4130-1920 Professional Services 50,000.00 50,000.00 42.08 45,849.52 4,150.48 91.70% 10-4130-2600 Departmental Supplies 15,000.00 14,000.00 76.25 10,230.71 3,769.29 73.08 % 10-4130-2700 Purchase For Resale 500.00 500.00 0.00 210.70 289.30 42.14% 10-4130-3110 Travel & Staff Development 5,000.00 9,500.00 546.60 7,132.69 2,367.31 75.08 % 10-4130-3210 Telephone & Postage 27,000.00 27,000.00 1,204.23 23,212.15 3,787.85 85.979 % 10-4130-3410 Printing 500.00 3,700.00 0.00 3,600.91 99.09 97.32 10-4130-3520 Equipment Maintenance and Repair 2,500.00 4,300.00 5.45 3,035.56 1,264.44 70.599 % 10-4130-3700 Advertising 500.00 500.00 0.00 1,522.00 1,022.00 304.409 % 10-4130-4400 Contracted Services 50,000.00 51,000.00 0.00 48,802.22 2,197.78 95.69% 10-4130-4402 Credit Card Fees 60,000.00 60,000.00 4,157.21 53,967.29 6,032.71 89.95 % 10-4130-4500 Insurance And Bonds 0.00 1,341.00 0.00 1,341.00 0.00 100.00 % 10-4130-4910 Dues & Subscriptions 1,000.00 1,000.00 0.00 679.14 320.86 67.91 % 10-4130-5000 Capital Outlay Noncapitalized 1,000.00 0.00 0.00 0.00 0.00 0.009 % 6/17/2025 7:30:07 AM Page 3 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-4130-8941 Bad Debt- Old AR Write-off 0.00 665.00 0.00 662.69 2.31 99.65 % Department: 4130 Finance Total: 704,100.00 707,506.00 24,805.59 646,084.19 61,421.81 91.32% Department: 4210 Information Technology 10-4210-1210 Salaries 79,065.00 84,865.00 3,171.54 80,013.38 4,851.62 94.28 % 10-4210-1810 FICA 6,048.00 6,348.00 236.24 5,974.57 373.43 94.12 % 10-4210-1820 Local Government Retirement 10,200.00 11,300.00 432.92 10,632.09 667,91 94.09 % 10-4210-1830 Group Insurance 13,500.00 13,500.00 509.00 11,707.00 1,793.00 86.72 % 10-4210-1870 401K Retirement Contribution 1,976.00 2,276.00 87.22 2,141.88 134.12 94.11% 10-4210-2600 Departmental Supplies 3,000.00 3,000.00 0.00 312.91 2,687.09 10.43 % 10-4210-3110 Travel/staff Development 600.00 0.00 0.00 0.00 0.00 0.00 % 10-4210-3210 Telephone & Postage 8,300.00 8,300.00 69.64 8,006.82 293.18 96.47 % 10-4210-3520 Equipment Maintenance and Repair 50,000.00 40,000.00 69.50 19,532.29 20,467.71 48.83 % 10-4210-4910 Dues And Subscriptions 60,000.00 50,000.00 75.46 18,787.98 31,212.02 37.58 % 10-4210-5000 Capital Outlay Noncapitalized 36,000.00 36,000.00 1,663.24 25,260.71 10,739.29 70.17% Department: 4210 Information' Technology Total: 268,689.00 255,589.00 6,314.76 182,369.63 73,219.37 71.35% Department: 4310- Police 10-4310-1210 Salaries 1,326,000.00 1,326,000.00 54,452.72 1,238,857.88 87,142.12 93.43 % 10-4310-1260 Part Time Wages 10,000.00 12,000.00 493.46 8,411.93 3,588.07 70.109 % 10-4310-1280 Separation Allowance 61,500.00 53,500.00 1,859.24 46,481.00 7,019.00 86.88 % 10-4310-1800 Law Enforcement Retire. 138,000.00 150,000.00 6,569.43 141,119.94 8,880.06 94.08 % 10-4310-1810 FICA 94,000.00 104,000.00 4,315.54 98,278.49 5,721.51 94.50 % 10-4310-1820 Retirement 26,000.00 41,000.00 1,470.53 37,920.67 3,079.33 92.49 % 10-4310-1830 Group Insurance 325,000.00 333,000.00 16,709.82 310,627.27 22,372.73 93.28 % 10-4310-1870 401K Retirement Contribution 57,000.00 58,800.00 2,480.28 54,554.56 4,245.44 92.78 % 10-4310-1920 Professional Services 500.00 500.00 105.00 300.00 200.00 60.00 % 10-4310-2120 Uniforms 18,000.00 18,000.00 5,115.15 15,042.78 2,957.22 83.57% 10-4310-2510 Automotive: Supplies 60,000.00 55,000.00 3,218.06 37,049.53 17,950.47 67.36 % 10-4310-2600 Departmental Supplies 20,000.00 10,500.00 0.00 5,062.74 5,437.26 48.22 % 10-4310-2610 Court/Jail Expenses 2,000.00 0.00 0.00 0.00 0.00 0.009 % 10-4310-3110 Travel & Staff Development 4,000.00 4,000.00 770.00 3,056.89 943.11 76.42% 10-4310-3210 Telephone & Postage 16,000.00 16,000.00 579.38 16,093.22 -93.22 100.58 % 10-4310-3300 Utilities 5,000.00 5,500.00 0.00 5,023.32 476.68 91.339 % 10-4310-3410 Printing 1,200.00 0.00 0.00 0.00 0.00 0.00 % 10-4310-3520 Equipment Maintenance and Repair 30,000.00 32,500.00 15,241.39 31,585.32 914.68 97.199 % 10-4310-3530 Vehicles Maintenance and Repair 45,000.00 42,000.00 3,582.86 31,995.73 10,004.27 76.18 % 10-4310-3700 Advertising 1,500.00 500.00 0.00 0.00 500.00 0.00% 10-4310-3810 Informant Funds 5,000.00 2,000.00 0.00 0.00 2,000.00 0.00 % 10-4310-4400 Contracted: Services 34,000.00 34,000.00 294.17 31,025.93 2,974.07 91.25 % 10-4310-4500 Insurance. And Bonds 24,000.00 27,325.00 0.00 27,324.47 0.53 100.00 % 10-4310-4910 Dues And Subscriptions 1,500.00 1,500.00 300.00 900.00 600.00 60.00 % 10-4310-5000 Capital Outlay! Noncapitalized 3,000.00 3,000.00 0.00 2,725.83 274.17 90.86 % 10-4310-5550 Capital Outlay Equipment 50,000.00 49,000.00 42,079.27 47,786.27 1,213.73 97.52% 10-4310-6901 EMS/PD Christmas Assistance Progr. 0.00 3,288.00 0.00 0.00 3,288.00 0.00 % Department: 4310 Police Total: 2,358,200.00 2,382,913.00 159,636.30 2,191,223.77 191,689.23 91.96% Department: 4320 Fire 10-4320-1260 Part Time Wages 30,162.00 34,162.00 1,163.13 32,965.87 1,196.13 96.509 % 10-4320-1280 Expense Fees 49,000.00 49,000.00 0.00 34,585.00 14,415.00 70.58 % 10-4320-1810 FICA 3,066.00 3,066.00 88.98 2,521.95 544.05 82.26 % 10-4320-1820 Retirement 2,600.00 2,600.00 0.00 1,260.00 1,340.00 48.46 % 10-4320-1830 Group Insurance 8,400.00 8,400.00 0.00 8,382.58 17.42 99.799 % 10-4320-2120 Uniforms 35,000.00 24,602.00 0.00 21,638.30 2,963.70 87.95 % 10-4320-2510 Automobile: Supplies 6,000.00 6,000.00 415.74 4,885.77 1,114.23 81.43% 10-4320-2600 Departmental: Supplies 10,000.00 19,648.00 77.66 18,062.10 1,585.90 91.93 % 10-4320-3110 Travel & Staff Develop. 6,000.00 5,350.00 0.00 5,347.92 2.08 99.96 % 10-4320-3210 Telephone & Postage 6,000.00 7,200.00 21.64 6,667.37 532.63 92.60 % 10-4320-3300 Utilities 10,000.00 13,500.00 0.00 11,536.14 1,963.86 85.45 % 10-4320-3510 Building Maintenance 15,000.00 19,000.00 0.00 17,304.40 1,695.60 91.08 % 6/17/2025 7:30:07 AM Page 4 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-4320-3520 Equipment Maintenance and Repair 7,000.00 12,000.00 2.72 11,126.54 873.46 92.72 % 10-4320-3530 Vehicle Maintenance and Repair 8,000.00 35,548.00 0.00 34,258.71 1,289.29 96.37 % 10-4320-3700 Advertising 100.00 0.00 0.00 0.00 0.00 0.00 % 10-4320-3800 Radio Maintenance - (Pitt County) 4,900.00 3,088.00 0.00 3,059.97 28.03 99.09 % 10-4320-4390 Rental- Fire Station 0.00 22,550.00 0.00 22,546.97 3.03 99.99 % 10-4320-4400 Contracted: Services 0.00 2,000.00 0.00 2,000.00 0.00 100.00 % 10-4320-4500 Insurance And Bonds 18,000.00 18,612.00 0.00 18,612.00 0.00 100.00 % 10-4320-4910 Dues And Subscriptions 4,667.00 4,317.00 0.00 4,293.76 23.24 99.46 % 10-4320-5000 Capital Outlay Noncapitalized 10,000.00 6,400.00 0.00 6,349.53 50.47 99.21 % 10-4320-5550 Capital Outlay- Equipment 110,000.00 101,912.00 0.00 101,900.32 11.68 99.99 % 10-4320-5580 Capital Outlay-Building 53,858.00 21,258.00 0.00 0.00 21,258.00 0.00 % 10-4320-7600 Fire Truck Reserve 69,000.00 46,540.00 0.00 0.00 46,540.00 0.00 % Department: 4320 Fire Total: 466,753.00 466,753.00 1,769.87 369,305.20 97,447.80 79.12% Department: 4350 Planning & Code Enforcement 10-4350-1210 Salaries 123,220.00 128,420.00 4,853.60 120,983.58 7,436.42 94.21 % 10-4350-1260 Part Time Wages 31,000.00 34,300.00 1,321.24 31,167.32 3,132.68 90.87 % 10-4350-1810 FICA 11,797.00 12,422.00 469.94 11,584.05 837.95 93.25 % 10-4350-1820 Local Government Retirement 15,895.00 17,395.00 662.52 16,366.81 1,028.19 94.09 % 10-4350-1830 Groupl Insurance 30,000.00 28,000.00 1,018.00 23,414.00 4,586.00 83.629 % 10-4350-1870 Retirement Cont. 401/K) 3,388.00 3,513.00 133.48 3,297.06 215.94 93.85 % 10-4350-1920 Professional: Services 22,000.00 22,000.00 0.00 13,891.25 8,108.75 63.14 % 10-4350-2510 Automotive Supplies 2,000.00 1,300.00 0.00 1,258.10 41.90 96.78 % 10-4350-2600 Departmental: Supplies 2,500.00 2,500.00 0.00 1,673.59 826.41 66.94 % 10-4350-3110 Travel/Staff Development 5,000.00 7,100.00 0.00 6,727.81 372.19 94.76 % 10-4350-3210 Telephone & Postage 2,000.00 1,800.00 139.22 1,333.87 466.13 74.109 % 10-4350-3410 Printing 500.00 500.00 0.00 0.00 500.00 0.00 % 10-4350-3520 Equipment Maintenance and Repair 600.00 825.00 19.06 661.20 163.80 80.15 % 10-4350-3700 Advertising 1,700.00 1,200.00 0.00 447.18 752.82 37.27 % 10-4350-4400 Contracted Services 2,500.00 2,500.00 0.00 999.00 1,501.00 39.969 % 10-4350-4910 Dues And Subscriptions 1,500.00 1,200.00 0.00 807.50 392.50 67.29 % 10-4350-4931 Building Condemnations 15,000.00 14,700.00 0.00 14,700.00 0.00 100.009 % Department: 4350 Planning & Code Enforcement Total: 270,600.00 279,675.00 8,617.06 249,312.32 30,362.68 89.14% Department: 4510 - Public Works 10-4510-1210 Salaries 464,156.00 549,156.00 19,796.32 518,355.70 30,800.30 94.39 % 10-4510-1260 Part Time Wages 30,000.00 24,000.00 989.28 18,524.74 5,475.26 77.199 % 10-4510-1810 FICA 36,119.00 43,919.00 1,589.32 41,053.32 2,865.68 93.48 % 10-4510-1820 Retirement 58,000.00 74,000.00 2,702.21 69,555.38 4,444.62 93.99 % 10-4510-1830 Group Insurance 153,000.00 180,500.00 7,259.85 170,699.17 9,800.83 94.579 % 10-4510-1870 401K Retirement Contribution 12,920.00 15,020.00 544.39 14,013.22 1,006.78 93.309 % 10-4510-1920 Professional Services 8,000.00 8,000.00 66.78 4,625.47 3,374.53 57.82 % 10-4510-2120 Uniforms 12,000.00 18,000.00 783.00 15,785.93 2,214.07 87.70% 10-4510-2510 Automotive! Supplies 35,000.00 35,000.00 2,118.58 27,001.44 7,998.56 77.15 % 10-4510-2600 Departmental Supplies 27,000.00 31,000.00 3,799.43 26,468.56 4,531.44 85.38 % 10-4510-3110 Travel & Staff Development 8,500.00 4,500.00 0.00 356.17 4,143.83 7.91 % 10-4510-3210 Telephone & Postage 5,000.00 5,000.00 58.33 4,781.09 218.91 95.62% 10-4510-3300 Utilities 35,000.00 35,000.00 0.00 34,777.83 222.17 99.37 % 10-4510-3510 Maintenance Repair Buildings 50,000.00 50,000.00 230.00 36,335.03 13,664.97 72.67 % 10-4510-3520 Equipment Maintenance and Repair 33,000.00 38,000.00 79.06 35,077.52 2,922.48 92.31 % 10-4510-3530 Vehicles Maintenance and Repair 33,000.00 33,000.00 983.20 30,206.62 2,793.38 91.54% 10-4510-3535 Maint/Repair- Streets 59,858.00 59,858.00 0.00 0.00 59,858.00 0.00 % 10-4510-3540 Maintenance and Repair Cemeteri.. 15,000.00 19,000.00 0.00 17,020.44 1,979.56 89.58 % 10-4510-3550 Storm Drainage Sys Improvement 73,859.00 19,859.00 0.00 17,037.08 2,821.92 85.79 % 10-4510-3551 Appearance Commission 1,000.00 1,000.00 0.00 500.00 500.00 50.00 % 10-4510-3552 Town Plant/Beautfication 1,000.00 1,000.00 0.00 643.84 356.16 64.38 % 10-4510-3700 Advertising 500.00 0.00 0.00 0.00 0.00 0.00 % 10-4510-4390 Rentals 15,000.00 3,000.00 0.00 0.00 3,000.00 0.00 % 10-4510-4400 Contracted Services 30,000.00 70,000.00 0.00 53,536.20 16,463.80 76.48 % 10-4510-4401 Contracted: Services- Solid Waste 680,000.00 680,000.00 54,461.58 600,971.87 79,028.13 88.38 % 6/17/2025 7:30:07 AM Page 5 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-4510-4500 Insurance. And Bonds 14,000.00 15,560.00 0.00 15,555.65 4.35 99.979 % 10-4510-4910 Dues And Subscriptions 500.00 500.00 0.00 9.24 490.76 1.85 % 10-4510-4930 Safety 7,000.00 7,000.00 10.00 3,471.55 3,528.45 49.59 % 10-4510-5000 Capital Outlay Noncapitalized 5,000.00 5,000.00 0.00 4,982.17 17.83 99.64 % 10-4510-5550 Capital Outlay Equipment 25,000.00 43,000.00 0.00 39,103.34 3,896.66 90.94 % 10-4510-5580 Capital Outlay- Building 150,000.00 147,000.00 0.00 76,500.00 70,500.00 52.04 % 10-4510-5590 Capital Outlay- Streets 17,000.00 1,000.00 0.00 0.00 1,000.00 0.00 % 10-4510-7610 Lease Debt- Principal 33,314.00 31,814.00 0.00 31,792.28 21.72 99.93 % 10-4510-7611 Lease Debt- Interest 1,522.00 1,522.00 0.00 1,521.05 0.95 99.94 % Department: 4510 Public Works Total: 2,130,248.00 2,250,208.00 95,471.33 1,910,261.90 339,946.10 84.89% Department: 5610 Powell Bill 10-5610-1920 Professional Services 1,000.00 0.00 0.00 0.00 0.00 0.00 % 10-5610-2600 Department: Supplies 15,000.00 15,000.00 0.00 13,368.81 1,631.19 89.13 % 10-5610-3520 Maintenance & Repair Equipment 0.00 42,000.00 0.00 39,302.44 2,697.56 93.58 % 10-5610-3550 Storm Drainage Sys Improvement 40,000.00 42,750.00 0.00 42,736.94 13.06 99.97 % 10-5610-3560 Maintenance/Repair- Streets/Side... 40,000.00 33,000.00 0.00 16,646.57 16,353.43 50.44 % 10-5610-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.00 % 10-5610-5550 Capital Outlay Sidewalk Constructi. 50,000.00 15,000.00 0.00 4,000.00 11,000.00 26.67 % 10-5610-5590 Capital Outlay- Street Resurfacing 150,000.00 170,000.00 0.00 167,697.00 2,303.00 98.65 % 10-5610-7609 Equipment Purchase 40,000.00 30,000.00 0.00 29,504.14 495.86 98.35 % Department: 5610 Powell Bill Total: 336,500.00 348,250.00 0.00 313,255.90 34,994.10 89.95% Department: 6110 Library 10-6110-1210 Salaries 183,470.00 223,470.00 8,389.12 208,281.35 15,188.65 93.20 % 10-6110-1260 Part Time Wages 40,320.00 45,620.00 2,442.66 41,475.58 4,144.42 90.92 % 10-6110-1810 FICA 17,120.00 20,620.00 825.46 19,034.07 1,585.93 92.319 % 10-6110-1820 Retirement 24,100.00 30,100.00 1,145.12 28,146.23 1,953.77 93.51 % 10-6110-1830 Group Insurance 45,000.00 51,200.00 2,036.00 46,805.25 4,394.75 91.42 % 10-6110-1870 401K Retirement Contribution 4,922.00 6,122.00 230.70 5,670.53 451.47 92.63 % 10-6110-1920 Professional: Services 500.00 0.00 0.00 0.00 0.00 0.00 % 10-6110-2300 Adult Supplies & Material 12,500.00 12,500.00 130.24 12,846.28 -346.28 102.77 % 10-6110-2310 Child Supplies & Material 9,500.00 7,200.00 578.82 5,411.88 1,788.12 75.17% 10-6110-2311 Children's Program Supplies 8,000.00 10,700.00 468.76 7,778.01 2,921.99 72.69 % 10-6110-2320 Videos 2,400.00 950.00 0.00 912.18 37.82 96.02 % 10-6110-2340 State Aid Supplies 4,407.00 4,571.00 300.95 4,356.84 214.16 95.31 % 10-6110-2600 Departmental Supplies 8,000.00 8,500.00 278.45 7,648.05 851.95 89.98 % 10-6110-3110 Travel & Staff Development 4,750.00 2,750.00 259.00 2,018.26 731.74 73.39 % 10-6110-3210 Telephone & Postage 2,000.00 1,350.00 179.19 1,673.29 -323.29 123.95 % 10-6110-3220 Computer Search/Software 12,500.00 6,500.00 0.00 6,417.75 82.25 98.73' % 10-6110-3300 Utilities 47,000.00 49,000.00 0.00 42,502.08 6,497.92 86.74 % 10-6110-3410 Printing 6,000.00 3,400.00 0.00 3,669.49 -269.49 107.93 % 10-6110-3510 Maintenance/Repair of Building 3,610.00 15,210.00 0.00 14,875.35 334.65 97.80 % 10-6110-3520 Maintenance/Repair Equipment 20,000.00 17,000.00 0.00 14,297.63 2,702.37 84.10 % 10-6110-3700 Advertising 4,000.00 2,000.00 0.00 1,994.22 5.78 99.71 % 10-6110-4400 Contracted Services 13,100.00 8,325.00 0.00 8,325.00 0.00 100.00 % 10-6110-4500 Insurance. And Bonds 4,500.00 4,645.00 0.00 4,640.71 4.29 99.91 % 10-6110-4910 Dues and Subscriptions 6,200.00 6,660.00 0.00 6,655.14 4.86 99.93 % 10-6110-4911 Special Programs 4,500.00 8,190.00 5.35 5,494.13 2,695.87 67.089 % 10-6110-5000 Capital Outlay Noncapitalized 0.00 0.00 0.00 -180.85 180.85 0.00 % 10-6110-5550 Capital Outlay Equipment 0.00 70,000.00 68,930.00 68,930.00 1,070.00 98.47% 10-6110-5580 Capital Outlay Bldg 0.00 3,500.00 82.93 3,379.21 120.79 96.55 % 10-6110-7610 Principal Debt Library Building 333,334.00 333,334.00 0.00 333,333.33 0.67 100.00 % 10-6110-7611 Interest Debt Library Building 107,800.00 107,800.00 0.00 107,800.00 0.00 100.00 % Department: 6110- Library Total: 929,533.00 1,061,217.00 86,282.75 1,014,190.99 47,026.01 95.57% Department: 6120 Parks & Recreation 10-6120-1210 Salaries 155,690.00 167,690.00 6,272.52 157,665.43 10,024.57 94.02% 10-6120-1260 Part Time Wages 62,700.00 52,200.00 853.32 42,614.17 9,585.83 81.64 % 10-6120-1810 FICA 15,860.00 17,360.00 528.38 14,936.15 2,423.85 86.04 % 6/17/2025 7:30:07 AM Page 6 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 10-6120-1820 Retirement 18,440.00 22,940.00 856.20 21,316.65 1,623.35 92.92 % 10-6120-1830 Group Insurance 38,000.00 42,600.00 1,527.00 35,098.25 7,501.75 82.39 % 10-6120-1870 401K Retirement Contribution 4,264.00 4,564.00 172.48 4,294.31 269.69 94.09 % 10-6120-1920 Professional Services 50,000.00 86,150.00 0.00 68,555.00 17,595.00 79.58 % 10-6120-2510 Automotive Supplies 4,000.00 3,000.00 441.79 2,607.32 392.68 86.91 % 10-6120-2600 Departmental Supplies 42,000.00 42,350.00 1,230.52 42,024.71 325.29 99.23 %0 10-6120-2700 Purchase For Resale 1,500.00 1,000.00 0.00 964.24 35.76 96.42 % 10-6120-3110 Travel & Staff Develop. 4,000.00 2,000.00 0.00 1,333.17 666.83 66.66 % 10-6120-3210 Telephone. And Postage 4,000.00 4,000.00 152.34 3,864.39 135.61 96.61 % 10-6120-3300 Utilities 48,000.00 47,000.00 0.00 38,488.46 8,511.54 81.89 % 10-6120-3510 Maintenance and Repair Building/-. 43,000.00 24,850.00 320.57 21,888.79 2,961.21 88.08 % 10-6120-3520 Equipment Maintenance and Repair 15,000.00 8,500.00 5.45 7,721.89 778.11 90.85 % 10-6120-3530 Maintenance: and Repair Vehicles 3,000.00 3,000.00 0.00 1,397.33 1,602.67 46.58 % 10-6120-3700 Advertising 8,000.00 5,500.00 0.00 4,640.13 859.87 84.37 % 10-6120-3805 Participant eflund/eimbusemen. 1,500.00 3,150.00 0.00 3,096.50 53.50 98.30 % 10-6120-4300 Rent- Disc Golf Course 4,000.00 6,000.00 0.00 6,000.00 0.00 100.00 % 10-6120-4400 Contracted: Services 50,000.00 38,100.00 1,260.00 36,334.56 1,765.44 95.37 % 10-6120-4401 Credit Card Fees 2,500.00 2,500.00 226.93 1,627.19 872.81 65.09 % 10-6120-4500 Insurance. And Bonds 3,000.00 3,000.00 0.00 1,039.51 1,960.49 34.65 % 10-6120-4910 Dues And Subscriptions 6,600.00 6,600.00 0.00 5,678.49 921.51 86.04 % 10-6120-4911 Special Programs/Events 30,000.00 28,000.00 7,000.00 26,318.58 1,681.42 93.99 % 10-6120-4920 Rec Fin Assist Acct Cks 1,500.00 1,600.00 0.00 1,553.00 47.00 97.06 %0 10-6120-5000 Capital Outlay Noncapitalized 4,000.00 0.00 0.00 0.00 0.00 0.00 % 10-6120-5550 Capital Outlay Equipment 0.00 13,400.00 0.00 13,380.12 19.88 99.85 % 10-6120-5580 Capital Outlay- Building 20,000.00 13,000.00 0.00 12,338.82 661.18 94.91 % Department: 6120 Parks & Recreation' Total: 640,554.00 650,054.00 20,847.50 576,777.16 73,276.84 88.73% Department: 6150 Economic Development 10-6150-1920 Professional Services 45,000.00 102,000.00 10,833.00 101,371.35 628.65 99.38 % 10-6150-2600 Department Supplies 200.00 200.00 0.00 0.00 200.00 0.00 % 10-6150-3210 Telephone/postage 200.00 200.00 36.00 116.67 83.33 58.34 % 10-6150-3700 Advertising 2,000.00 3,100.00 0.00 3,100.00 0.00 100.00 % 10-6150-3720 Marketing Materials 8,000.00 18,000.00 2,000.00 16,983.55 1,016.45 94.35 % 10-6150-3950 Chamber Of Commerce Contribution 35,000.00 35,000.00 0.00 35,000.00 0.00 100.00 % 10-6150-4910 Dues & Subscriptions 3,000.00 3,000.00 0.00 2,103.98 896.02 70.13 % 10-6150-4932 Facade Program 15,000.00 28,000.00 0.00 27,675.00 325.00 98.84 % 10-6150-4934 Target Business Grant Program 1,000.00 0.00 0.00 0.00 0.00 0.00 % 10-6150-4935 Vacant Bldg Renovation Program 2,000.00 0.00 0.00 0.00 0.00 0.00 % 10-6150-4940 Incentives 1,000.00 0.00 0.00 0.00 0.00 0.009 % 10-6150-4945 Residential Incentive Program 500.00 0.00 0.00 0.00 0.00 0.00 % 10-6150-9800 Miscellaneous Expenses 1,000.00 0.00 0.00 0.00 0.00 0.00 % Department: 6150 Economic Development Total: 113,900.00 189,500.00 12,869.00 186,350.55 3,149.45 98.34% Expense Total: 8,853,481.00 9,285,409.00 452,062.91 8,261,892.88 1,023,516.12 88.98% Fund: 10 General Fund Surplus (Deficit): 0.00 0.00 -405,222.82 377,802.02 -377,802.02 0.00% Fund: 11 May Museum and Park Revenue 11-3831-8501 Interest On Investments 2,500.00 3,330.00 19.36 6,315.49 2,985.49 189.65 % 11-3833-8402 Income Deviscontil Estate 8,500.00 8,500.00 0.00 9,149.46 649.46 107.64 % 11-3833-8404 Donations- May Museum 1,000.00 1,000.00 0.00 900.00 -100.00 90.00 % 11-3986-6000 Due From General Fund 25,700.00 25,700.00 0.00 25,700.00 0.00 100.009 % Revenue Total: 37,700.00 38,530.00 19.36 42,064.95 3,534.95 109.17% Expense Department: 6140 May Museum and Park 11-6140-1260 Part Time Wages 17,000.00 17,700.00 713.00 16,527.88 1,172.12 93.38 % 11-6140-1810 FICA 1,300.00 1,380.00 54.54 1,264.31 115.69 91.62% 11-6140-2600 Departmental Supplies 500.00 500.00 0.00 22.43 477.57 4.49 % 11-6140-2930 Museum Events 2,000.00 2,000.00 0.00 1,289.89 710.11 64.499 % 11-6140-3110 Travel And Staff Development 200.00 200.00 0.00 0.00 200.00 0.00 % 6/17/2025 7:30:07 AM Page 7 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 11-6140-3210 Postage 2,000.00 2,000.00 9.64 673.74 1,326.26 33.69 % 11-6140-3300 Utilities 6,500.00 6,175.00 0.00 3,898.41 2,276.59 63.13 % 11-6140-3510 Maintenance Repair Grounds 1,000.00 1,000.00 0.00 100.75 899.25 10.08 % 11-6140-3520 Maintenance/Repair Equipment 200.00 200.00 0.00 153.50 46.50 76.75 % 11-6140-3630 Exhibit Development/Repair 0.00 325.00 0.00 308.00 17.00 94.77% 11-6140-3700 Advertising 500.00 500.00 0.00 250.00 250.00 50.00 % 11-6140-4400 Contracted: Services 5,000.00 5,000.00 1,035.00 5,280.00 -280.00 105.609 % 11-6140-4910 Dues And Subscriptions 1,500.00 1,550.00 137.50 1,533.83 16.17 98.96 % Department: 6140 May Museum and Park Total: 37,700.00 38,530.00 1,949.68 31,302.74 7,227.26 81.24% Expense Total: 37,700.00 38,530.00 1,949.68 31,302.74 7,227.26 81.24% Fund: 11 May Museum and Park Surplus (Deficit): 0.00 0.00 1,930.32 10,762.21 10,762.21 0.00% Fund: 61 - Water Fund Revenue 61-3345-5800 Gas Tap Permits 300.00 300.00 0.00 315.00 15.00 105.00 % 61-3413-5401 A/RI Penalties Interest 0.00 0.00 0.00 3.18 3.18 0.00' % 61-3831-8500 Interest Earned 50,000.00 65,000.00 204.27 78,018.67 13,018.67 120.03 % 61-3831-8513 Interest Earned Capital Reserv 22,000.00 24,000.00 88.91 30,560.44 6,560.44 127.34 % 61-3831-8517 Interest Earned Wa Debt Svc 11,000.00 13,000.00 48.25 16,311.21 3,311.21 125.47% 61-3835-3312 O&M Reimbursement Greene Coun... 40,000.00 43,000.00 0.00 49,292.64 6,292.64 114.63 % 61-3835-3314 Utility Reimbursementsyfgreene Co.. 20,000.00 20,000.00 0.00 22,481.46 2,481.46 112.41 % 61-3835-3315 Insurance Reimbursement/greene : 4,110.00 4,110.00 0.00 0.00 4,110.00 0.00 % 61-3835-3316 Greene County Water Sales/reimbu.. 511,000.00 511,000.00 0.00 664,082.56 153,082.56 129.96 % 61-3835-3317 Pitt Co Guc Project Share 32,500.00 32,500.00 0.00 32,500.00 0.00 100.00 % 61-3835-5100 Water Sales 2,800,000.00 2,800,000.00 92,020.10 2,618,743.03 181,256.97 93.53 % 61-3839-5200 Water Taps 10,000.00 10,000.00 0.00 11,425.00 1,425.00 114.25 % 61-3839-5201 Water Tap FacilityFees 7,500.00 11,103.00 0.00 13,125.00 2,022.00 118.21 % 61-3839-5400 Service Charges 65,000.00 65,000.00 0.00 7.50 64,992.50 0.01 % 61-3991-5900 Appropriated Fund Balance 0.00 45,889.00 0.00 0.00 -45,889.00 0.00 % Revenue Total: 3,573,410.00 3,644,902.00 92,361.53 3,536,865.69 108,036.31 97.04% Expense Department: 7110 Water Administration 61-7110-1210 Salaries 25,000.00 26,300.00 958.08 24,812.67 1,487.33 94.34 % 61-7110-1810 FICA 2,000.00 2,050.00 73.30 1,898.31 151.69 92.60 % 61-7110-1820 Retirement 3,100.00 3,500.00 130.78 3,276.10 223.90 93.60 % 61-7110-1830 Group Insurance 12,000.00 11,250.00 127.26 9,512.15 1,737.85 84.55 % 61-7110-1870 401k Retirement Cont. 700.00 700.00 26.34 660.10 39.90 94.30 % 61-7110-1920 Professional: Services 5,000.00 5,000.00 0.00 2,500.00 2,500.00 50.00 % 61-7110-2510 Automotive Supplies 1,000.00 1,000.00 46.81 505.92 494.08 50.59 % 61-7110-2600 Departmental Supplies 4,000.00 4,000.00 0.00 1,479.33 2,520.67 36.98 % 61-7110-3110 Travel/staff Development 1,000.00 0.00 175.00 175.00 -175.00 0.00 % 61-7110-3210 Telephone And Postage 1,500.00 1,500.00 81.64 943.91 556.09 62.93 % 61-7110-3520 Equipment Maintenance and Repair 13,000.00 13,000.00 8.17 10,702.14 2,297.86 82.32 % 61-7110-3530 Maint/repair Vehicle 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00% 61-7110-3700 Advertising 300.00 300.00 0.00 0.00 300.00 0.00 % 61-7110-3960 Charges For Services- General Fund 595,474.00 595,474.00 0.00 595,474.00 0.00 100.00 % 61-7110-4400 Contracted! Services 6,000.00 6,000.00 0.00 2,018.88 3,981.12 33.65 % 61-7110-4500 Insurance And Bonds 50,000.00 50,000.00 0.00 49,082.16 917.84 98.169 % 61-7110-4910 Dues And Subscriptions 3,000.00 3,000.00 0.00 775.00 2,225.00 25.83 % Department: 7110 Water Administration Total: 725,074.00 725,074.00 1,627.38 703,815.67 21,258.33 97.07% Department: 7120 Water Supply 61-7120-1210 Salaries 42,000.00 42,000.00 0.00 11,617.79 30,382.21 27.66 % 61-7120-1810 FICA 3,213.00 3,213.00 0.00 888.77 2,324.23 27.66 % 61-7120-1820 Retirement 5,197.00 5,197.00 0.00 1,515.40 3,681.60 29.169 % 61-7120-1830 Group Insurance 12,000.00 12,000.00 0.00 1,527.00 10,473.00 12.73 % 61-7120-1870 401k Retirement Cont. 1,155.00 1,155.00 0.00 305.32 849.68 26.43 % 61-7120-1920 Professional: Services 500.00 2,500.00 0.00 1,845.00 655.00 73.80 % 61-7120-2120 Uniforms 800.00 1,300.00 0.00 990.91 309.09 76.22 % 6/17/2025 7:30:07 AM Page 8 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 61-7120-2510 Automotive Supplies 5,000.00 5,000.00 447.71 4,463.32 536.68 89.27 % 61-7120-2600 Departmental: Supplies 55,000.00 55,000.00 2,742.78 44,819.22 10,180.78 81.499 % 61-7120-2700 Purchase For Resale 1,200,000.00 1,200,000.00 2,207.94 1,031,389.84 168,610.16 85.95 % 61-7120-3110 Travel/staff Development 1,000.00 1,000.00 0.00 405.00 595.00 40.50 % 61-7120-3210 Telephone And Postage 10,000.00 10,000.00 0.00 7,087.75 2,912.25 70.88 % 61-7120-3300 Utilities 90,000.00 100,000.00 838.52 96,463.85 3,536.15 96.46 % 61-7120-3510 Maintenance/Repair Buildings 12,000.00 57,889.00 0.00 55,995.78 1,893.22 96.73 % 61-7120-3520 Maintenance Repair Equipment 12,000.00 13,000.00 0.00 12,375.61 624.39 95.209 % 61-7120-3530 Maint / Repair Vehicles 2,000.00 2,000.00 0.00 773.09 1,226.91 38.65 % 61-7120-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.00 % 61-7120-4400 Contracted: Services 160,000.00 160,000.00 2,886.00 121,869.88 38,130.12 76.17 % 61-7120-4500 Insurance And Bonds 2,000.00 2,250.00 0.00 2,227.54 22.46 99.00 % 61-7120-4910 Dues And Subscriptions 7,500.00 7,500.00 0.00 1,228.77 6,271.23 16.38 % 61-7120-5550 Capital Outlay Equipment 20,000.00 6,250.00 0.00 0.00 6,250.00 0.00 % Department:: 7120 Water Supply Total: 1,641,865.00 1,687,754.00 9,122.95 1,397,789.84 289,964.16 82.82% Department: 7130 Water Distribution 61-7130-1210 Salaries 150,000.00 150,000.00 5,236.33 129,866.81 20,133.19 86.58 % 61-7130-1810 FICA 11,475.00 11,475.00 400.67 9,937.72 1,537.28 86.60 % 61-7130-1820 Retirement 19,430.00 19,430.00 714.82 17,593.72 1,836.28 90.55 % 61-7130-1830 Group Insurance 32,000.00 44,250.00 2,492.44 41,420.02 2,829.98 93.60 % 61-7130-1870 401k Retirement Cont. 4,100.00 4,100.00 144.07 3,545.72 554.28 86.48 % 61-7130-1920 Professional Services 2,500.00 3,100.00 0.00 2,836.50 263.50 91.50 % 61-7130-2120 Uniforms 2,000.00 2,000.00 0.00 502.69 1,497.31 25.13 % 61-7130-2510 Automotive: Supplies 8,500.00 8,500.00 638.08 6,843.58 1,656.42 80.51 % 61-7130-2600 Departmental Supplies 38,000.00 38,000.00 10,379.10 31,304.39 6,695.61 82.38 % 61-7130-3110 Travel/Staff Development 2,000.00 2,000.00 0.00 495.00 1,505.00 24.75 % 61-7130-3210 Telephone & Postage 3,000.00 3,000.00 0.00 1,627.16 1,372.84 54.24 % 61-7130-3300 Utilities 3,500.00 3,500.00 0.00 1,585.26 1,914.74 45.29 % 61-7130-3510 Maintenance, / Repair Buildings 10,000.00 10,000.00 0.00 0.00 10,000.00 0.00 % 61-7130-3520 Equipment Maintenance and Repair 5,000.00 5,000.00 0.00 3,757.29 1,242.71 75.15 % 61-7130-3530 Maintenance and Repair Vehicles 7,000.00 7,000.00 0.00 4,145.92 2,854.08 59.23 % 61-7130-3700 Advertising 500.00 0.00 0.00 0.00 0.00 0.00 % 61-7130-3960 Due To General Street Cut 6,000.00 6,000.00 0.00 6,000.00 0.00 100.00 % 61-7130-4400 Contracted: Services 10,000.00 10,000.00 0.00 319.00 9,681.00 3.19 % 61-7130-4500 Insurance. And Bonds 8,500.00 9,000.00 0.00 8,891.59 108.41 98.80' % 61-7130-5550 Capital Outlay Equipment 150,000.00 150,000.00 0.00 78,183.90 71,816.10 52.12 % 61-7130-5570 Capital Outlay- Misc. Water Projects 100,000.00 12,150.00 0.00 3,750.00 8,400.00 30.86 % 61-7130-9870 Due to Dalton's Cove Subdivision 0.00 100,603.00 0.00 0.00 100,603.00 0.009 % Department: 7130 Water Distribution' Total: 573,505.00 599,108.00 20,005.51 352,606.27 246,501.73 58.86% Department: 7140 Non-Operating Expenses 61-7140-6990 Due To Code/safety 72,323.00 72,323.00 0.00 72,323.00 0.00 100.00 % 61-7140-7110 Bond Principal 2019 State Loan 15,975.00 15,975.00 0.00 15,975.00 0.00 100.00 % 61-7140-7112 Bond Principal Phase 1D Guc Proje... 75,000.00 75,000.00 0.00 75,000.00 0.00 100.00 % 61-7140-7113 Bond Principal Phase la Guc Project 71,000.00 71,000.00 71,000.00 71,000.00 0.00 100.009 % 61-7140-7114 Bond Principal Phase 1b Guc Project 47,000.00 47,000.00 47,000.00 47,000.00 0.00 100.00 % 61-7140-7115 Bond Principal Phase 1a Supplemen... 40,000.00 40,000.00 40,000.00 40,000.00 0.00 100.00 % 61-7140-7212 Bond Interest Phase 1a Guc Project 125,440.00 125,440.00 125,440.00 125,440.00 0.00 100.00 % 61-7140-7213 Bond Interest Phase 1b Guc Project 83,000.00 83,000.00 83,000.00 83,000.00 0.00 100.00 % 61-7140-7214 Bond Interest Phase: 1a Supplement.. 52,260.00 52,260.00 52,260.00 52,260.00 0.00 100.00 % 61-7140-9861 Reserve Guc Waterline Phase 1a- Pr. 19,644.00 19,644.00 0.00 0.00 19,644.00 0.00% 61-7140-9862 Reserve Guc' Waterline Phase la- Se... 9,226.00 9,226.00 0.00 0.00 9,226.00 0.009 % 61-7140-9863 Reserve Guc Waterline Phase 1b Lo... 13,000.00 13,000.00 0.00 0.00 13,000.00 0.00% 61-7140-9864 Reserve Guc Waterline Phase 1d 7,500.00 7,500.00 0.00 0.00 7,500.00 0.00 % 61-7140-9865 Reserve 2019 State Bond Loan 1,598.00 1,598.00 0.00 0.00 1,598.00 0.009 % Department: 7140 Non-Operating Expenses Total: 632,966.00 632,966.00 418,700.00 581,998.00 50,968.00 91.95% Expense Total: 3,573,410.00 3,644,902.00 449,455.84 3,036,209.78 608,692.22 83.30% Fund: 61 Water Fund Surplus (Deficit): 0.00 0.00 -357,094.31 500,655.91 500,655.91 0.00% 6/17/2025 7:30:07 AM Page 9 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used Fund: 62 Sewer Fund Revenue 62-3831-8500 Interest Earned 16,000.00 20,000.00 30.52 20,769.73 769.73 103.85 % 62-3831-8513 Interest Earned Capital Reserv 2,500.00 4,000.00 13.03 4,478.25 478.25 111.96 % 62-3831-8516 Interest Earned- Sw Debt Service 800.00 800.00 5.29 1,779.02 979.02 222.38 % 62-3831-8530 Interest Earned Depreciation 2,400.00 3,400.00 10.78 3,705.43 305.43 108.98 % 62-3835-5150 Sewer Use Charges 1,873,351.00 1,873,351.00 110,089.91 1,806,901.90 66,449.10 96.45 % 62-3839-5202 Sewer Taps 10,000.00 13,000.00 0.00 13,000.00 0.00 100.00 % 62-3839-5203 Sewer Tap Facility Fees 8,500.00 11,500.00 0.00 11,500.00 0.00 100.00 % 62-3991-5900 Appropriated Fund Balance 0.00 70,910.00 0.00 0.00 -70,910.00 0.00 % Revenue Total: 1,913,551.00 1,996,961.00 110,149.53 1,862,134.33 -134,826.67 93.25% Expense Department: 7210 Sewer Administration 62-7210-1210 Salaries 25,000.00 26,500.00 958.08 24,812.67 1,687.33 93.63 % 62-7210-1810 FICA 1,900.00 2,050.00 73.30 1,898.31 151.69 92.60 % 62-7210-1820 Retirement 3,100.00 3,500.00 130.78 3,276.10 223.90 93.60 % 62-7210-1830 Group Insurance 3,200.00 3,200.00 127.26 2,927.09 272.91 91.47 % 62-7210-1870 401k Retirement Cont. 700.00 720.00 26.34 660.10 59.90 91.68 % 62-7210-1920 Professional: Services 5,000.00 2,500.00 0.00 2,500.00 0.00 100.00 % 62-7210-2510 Automotive Supplies 700.00 700.00 46.81 505.90 194.10 72.27% 62-7210-2600 Departmental Supplies 4,000.00 4,000.00 0.00 240.32 3,759.68 6.01 % 62-7210-3110 Travel/staff Development 1,000.00 0.00 175.00 175.00 -175.00 0.00 % 62-7210-3210 Telephone And Postage 1,500.00 1,500.00 81.64 976.07 523.93 65.07 % 62-7210-3520 Equipment Maintenance and Repair 13,000.00 11,000.00 8.17 10,702.15 297.85 97.29 % 62-7210-3530 Maint/repair Vehicles 1,000.00 1,000.00 0.00 0.00 1,000.00 0.00 % 62-7210-3700 Advertising 300.00 300.00 0.00 0.00 300.00 0.00 % 62-7210-3960 Charges For Services- General Fund 503,423.00 503,423.00 0.00 503,423.00 0.00 100.00 % 62-7210-4400 Contracted: Services 6,000.00 6,000.00 0.00 1,737.92 4,262.08 28.97 % 62-7210-4500 Insurance And Bonds 50,000.00 49,100.00 0.00 49,082.16 17.84 99.96 % 62-7210-4910 Dues And Subscriptions 2,500.00 2,500.00 0.00 102.66 2,397.34 4.11% Department: 7210 Sewer Administration' Total: 622,323.00 617,993.00 1,627.38 603,019.45 14,973.55 97.58% Department: 7220 Wastewater Collection 62-7220-1210 Salaries 150,000.00 147,000.00 5,236.24 129,863.64 17,136.36 88.349 % 62-7220-1810 FICA 11,475.00 11,475.00 400.47 9,931.71 1,543.29 86.55 % 62-7220-1820 State Retirement 19,430.00 19,430.00 714.69 17,590.92 1,839.08 90.53 % 62-7220-1830 Group Insurance 30,000.00 30,000.00 1,272.23 27,351.58 2,648.42 91.17 % 62-7220-1870 401k Retirement Cont. 4,100.00 4,100.00 143.93 3,542.64 557.36 86.41% 62-7220-1920 Professional Services 1,000.00 0.00 0.00 0.00 0.00 0.00 % 62-7220-2120 Uniforms 2,000.00 1,500.00 0.00 1,405.35 94.65 93.69 % 62-7220-2510 Automotive Supplies 7,000.00 7,000.00 638.08 6,540.23 459.77 93.43 % 62-7220-2600 Departmental Supplies 16,000.00 16,000.00 3,529.50 16,684.05 -684.05 104.28 % 62-7220-3110 Travel/Staff Development 1,500.00 0.00 0.00 0.00 0.00 0.00 % 62-7220-3210 Telephone & Postage 10,000.00 15,000.00 1,016.97 12,792.07 2,207.93 85.28 % 62-7220-3300 Utilities 40,000.00 40,000.00 0.00 26,106.02 13,893.98 65.279 % 62-7220-3510 Maintenance, / Repair Buildings 1,000.00 1,000.00 0.00 0.00 1,000.00 0.009 % 62-7220-3520 Equipment Maintenance and Repair 12,000.00 12,000.00 0.00 3,299.45 8,700.55 27.50 % 62-7220-3530 Maint/Repair Vehicles 6,000.00 6,000.00 0.00 1,996.21 4,003.79 33.27% 62-7220-3545 Maintenance & Repair Pump Stati... 25,000.00 25,000.00 0.00 23,874.18 1,125.82 95.50 % 62-7220-3700 Advertising 500.00 500.00 0.00 0.00 500.00 0.009 % 62-7220-3960 Due To General Street Cut 6,000.00 6,000.00 0.00 6,000.00 0.00 100.00 % 62-7220-4390 Rentals 10,000.00 0.00 0.00 0.00 0.00 0.009 % 62-7220-4400 Contracted: Services 10,000.00 63,500.00 0.00 63,053.09 446.91 99.30 % 62-7220-4500 Insurance And Bonds 6,000.00 6,480.00 0.00 6,478.43 1.57 99.98 % 62-7220-4910 Dues And Subscriptions 1,000.00 1,760.00 0.00 1,760.00 0.00 100.00 % 62-7220-5550 Capital Outlay- Equipment 30,000.00 0.00 0.00 0.00 0.00 0.00% Department: 7220 Wastewater Collection' Total: 400,005.00 413,745.00 12,952.11 358,269.57 55,475.43 86.59% 6/17/2025 7:30:07 AM Page 10 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used Department: 7230 Wastewater Treatment 62-7230-1920 Professional Services 2,000.00 0.00 0.00 0.00 0.00 0.00' % 62-7230-2600 Departmental Supplies 20,000.00 15,000.00 971.50 10,747.41 4,252.59 71.65 % 62-7230-3300 Utilities 120,000.00 100,000.00 0.00 82,943.48 17,056.52 82.94 % 62-7230-3510 Maintenance, / Repair Buildings 20,000.00 0.00 0.00 0.00 0.00 0.00% 62-7230-3520 Equipment Maintenance and Repair 50,000.00 50,000.00 0.00 38,982.70 11,017.30 77.97 % 62-7230-4400 Contracted Services 422,000.00 447,000.00 35,094.28 434,997.89 12,002.11 97.319 % 62-7230-4404 Land. Application Sludge 50,000.00 190,000.00 0.00 186,187.18 3,812.82 97.99 % 62-7230-4910 Dues And Subscriptions 3,000.00 9,000.00 0.00 8,942.31 57.69 99.36 % 62-7230-5550 Capital Outlay- Equipment 50,000.00 0.00 0.00 0.00 0.00 0.00 % Department:: 7230 Wastewater Treatment Total: 737,000.00 811,000.00 36,065.78 762,800.97 48,199.03 94.06% Department: 7240 Non-Operating Expenses 62-7240-7103 Bond Principal Sludge Drying Unit 71,365.00 71,365.00 0.00 71,364.95 0.05 100.00 % 62-7240-7104 Usda Loan Principal- 24" San Sw Im... 33,000.00 33,000.00 33,000.00 33,000.00 0.00 100.00 % 62-7240-7203 Bond Interest Sludge Drying Unit 4,721.00 4,721.00 0.00 4,720.80 0.20 100.00 % 62-7240-7204 Usda Loan Interest- 24" San Sw Imp... 38,033.00 38,033.00 38,032.50 38,032.50 0.50 100.00 % 62-7240-9861 Reserve 24" Sanitary Sw Improv 7,104.00 7,104.00 0.00 0.00 7,104.00 0.00 % Department: 7240 - Non-Operating Expenses Total: 154,223.00 154,223.00 71,032.50 147,118.25 7,104.75 95.39% Expense Total: 1,913,551.00 1,996,961.00 121,677.77 1,871,208.24 125,752.76 93.70% Fund: 62 Sewer Fund Surplus (Deficit): 0.00 0.00 -11,528.24 9,073.91 9,073.91 0.00% Fund: 63 Electric Fund Revenue 63-3831-8501 Interest On Investments 34,000.00 31,000.00 70.43 32,158.01 1,158.01 103.74 % 63-3831-8515 Interest Earned Rate Stabiliza 7,300.00 8,800.00 29.88 10,276.47 1,476.47 116.78 % 63-3831-8530 Interest Earned Depreciaiton 5,300.00 6,800.00 22.24 7,642.91 842.91 112.40 % 63-3835-5104 Electric Sales 6,644,000.00 6,644,000.00 239,839.64 6,533,829.46 110,170.54 98.34 % 63-3835-5105 Sale Materials & Services 5,000.00 5,000.00 0.00 26,964.43 21,964.43 539.29 % 63-3835-5802 Facilities Charges 2,000.00 2,000.00 0.00 1,811.25 188.75 90.56 % 63-3839-5400 Service Charges 75,000.00 75,000.00 4,001.00 132,273.50 57,273.50 176.36 % 63-3839-8095 Miscellaneous Income 0.00 0.00 0.00 91.55 91.55 0.00 % 63-3991-5900 Fund Balance Appropriated 0.00 14,511.00 0.00 0.00 -14,511.00 0.00 % Revenue Total: 6,772,600.00 6,787,111.00 243,963.19 6,745,047.58 -42,063.42 99.38% Expense Department: 7310 Electric Administration 63-7310-1210 Salaries 50,000.00 54,000.00 1,916.16 49,624.52 4,375.48 91.90 % 63-7310-1810 FICA 4,000.00 4,050.00 146.56 3,795.89 254.11 93.73 % 63-7310-1820 Local Government Retirement 6,168.00 6,968.00 261.56 6,551.75 416.25 94.03 o 63-7310-1830 Group Insurance 6,000.00 13,000.00 254.48 12,437.82 562.18 95.68 % 63-7310-1870 Retirement Cont.-401(k) 1,300.00 1,420.00 52.70 1,319.68 100.32 92.94 % 63-7310-1920 Professional Services 5,000.00 5,000.00 0.00 2,500.00 2,500.00 50.00 % 63-7310-2120 Uniforms 1,000.00 0.00 0.00 0.00 0.00 0.00 % 63-7310-2510 Automotive Supplies 1,500.00 1,500.00 46.81 749.97 750.03 50.00 % 63-7310-2600 Departmental Supplies 2,000.00 2,000.00 0.00 246.32 1,753.68 12.32 % 63-7310-3110 Travel/staff Development 2,000.00 2,000.00 350.00 1,376.89 623.11 68.84 % 63-7310-3210 Telephone And Postage 2,500.00 2,500.00 103.19 1,272.33 1,227.67 50.89 % 63-7310-3520 Equipment Maintenance and Repair 15,000.00 15,000.00 8.17 10,702.15 4,297.85 71.35 % 63-7310-3530 Maint/repair Vehicles 2,000.00 1,511.00 0.00 25.38 1,485.62 1.68 % 63-7310-3700 Advertising 300.00 300.00 0.00 0.00 300.00 0.00 % 63-7310-3960 Charges For Services- general Fund 633,532.00 633,532.00 0.00 633,532.00 0.00 100.00 % 63-7310-4390 Rentals 25,000.00 25,000.00 0.00 18,818.19 6,181.81 75.27 % 63-7310-4400 Contracted: Services 5,000.00 5,000.00 0.00 2,018.79 2,981.21 40.38 % 63-7310-4500 Insurance And Bonds 50,000.00 49,100.00 0.00 49,082.15 17.85 99.96 % 63-7310-4910 Dues And's Subscriptions 1,000.00 1,200.00 0.00 1,100.00 100.00 91.67 % Department: 7310 Electric Administration Total: 813,300.00 823,081.00 3,139.63 795,153.83 27,927.17 96.61% Department:: 7320 Electric Distribution 63-7320-1210 Salaries 340,000.00 310,000.00 9,394.34 272,351.98 37,648.02 87.86 % 6/17/2025 7:30:07 AM Page 11 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Used 63-7320-1810 FICA 25,000.00 25,000.00 713.86 20,713.81 4,286.19 82.86 % 63-7320-1820 Retirement 35,000.00 39,000.00 1,282.32 36,662.98 2,337.02 94.01 % 63-7320-1830 Group Insurance 60,000.00 80,500.00 2,036.00 74,297.79 6,202.21 92.30 % 63-7320-1870 401(k) Retire. Cont. 9,000.00 8,100.00 258.34 7,386.42 713.58 91.19 % 63-7320-1920 Professional Services 5,000.00 5,000.00 0.00 1,104.54 3,895.46 22.09 % 63-7320-2120 Uniforms 5,000.00 5,000.00 0.00 4,382.60 617.40 87.65 % 63-7320-2510 Automotive. Supplies 17,000.00 17,000.00 1,039.13 11,611.89 5,388.11 68.31 % 63-7320-2520 Fuel Generator 15,000.00 15,000.00 0.00 2,614.32 12,385.68 17.43 % 63-7320-2600 Departmental: Supplies 160,000.00 160,000.00 40,842.75 96,008.66 63,991.34 60.01 % 63-7320-2700 Purchase For Resale 4,500,000.00 4,500,000.00 2,878.07 3,855,589.77 644,410.23 85.68 % 63-7320-3110 Travel/Staff Development 2,000.00 2,000.00 0.00 1,133.75 866.25 56.69 % 63-7320-3210 Telephone & Postage 7,000.00 7,000.00 65.66 5,986.81 1,013.19 85.53 % 63-7320-3300 Utilities 10,000.00 10,000.00 0.00 9,846.94 153.06 98.47% 63-7320-3510 Maintenance / Repair Buildings 2,000.00 0.00 0.00 0.00 0.00 0.00 % 63-7320-3520 Equipment Maintenance and Repair 20,000.00 20,000.00 0.00 8,774.23 11,225.77 43.879 % 63-7320-3530 Maintenance: and Repair Vehicles 15,000.00 40,000.00 0.00 31,594.76 8,405.24 78.99 % 63-7320-3542 Maintenance & Repair Generator 40,000.00 50,000.00 0.00 0.00 50,000.00 0.009 % 63-7320-3700 Advertising 500.00 0.00 0.00 0.00 0.00 0.00 % 63-7320-4390 Rentals 1,500.00 0.00 0.00 0.00 0.00 0.009 % 63-7320-4400 Contracted Services 135,000.00 109,930.00 9,254.00 21,273.99 88,656.01 19.35 % 63-7320-4500 Insurance. And Bonds 15,000.00 15,000.00 0.00 14,813.12 186.88 98.75 % 63-7320-5000 Capital Outlay Noncapitalized 0.00 5,200.00 0.00 5,108.76 91.24 98.25 % 63-7320-5550 Capital Outlay Equipment 130,000.00 130,000.00 32,500.00 32,500.00 97,500.00 25.009 % Department: 7320 Electric Distribution Total: 5,549,000.00 5,553,730.00 100,264.47 4,513,757.12 1,039,972.88 81.27% Department: 7340 Non-Operating Expenses 63-7340-3960 Due To General Fund 319,243.00 319,243.00 0.00 319,243.00 0.00 100.00 % 63-7340-6990 Duel To Code/safety 45,000.00 45,000.00 0.00 45,000.00 0.00 100.009 % 63-7340-9811 Contribution To General Fund- Pilot 46,057.00 46,057.00 0.00 46,057.00 0.00 100.00 % Department: 7340 Non-Operating Expenses Total: 410,300.00 410,300.00 0.00 410,300.00 0.00 100.00% Expense Total: 6,772,600.00 6,787,111.00 103,404.10 5,719,210.95 1,067,900.05 84.27% Fund: 63 Electric Fund Surplus (Deficit): 0.00 0.00 140,559.09 1,025,836.63 1,025,836.63 0.00% Fund: 71 Cemetery Perpetual Care Fund Revenue 71-3413-4009 A/R Penalties - Interest 1,000.00 1,000.00 0.00 933.33 -66.67 93.33% 71-3474-4022 Cemetery Sales 32,000.00 31,235.00 1,245.00 22,834.09 8,400.91 73.10 % 71-3831-8500 Interest Earned 3,500.00 4,265.00 13.72 5,276.75 1,011.75 123.729 % Revenue Total: 36,500.00 36,500.00 1,258.72 29,044.17 -7,455.83 79.57% Expense Department: 4740 Cemeteries Perpetual Care 71-4740-3960 Due To General Fund 36,500.00 36,500.00 0.00 36,500.00 0.00 100.00 % 71-4740-8941 Bad Debt- Old AR Write-off 0.00 0.00 0.00 12.75 -12.75 0.009 % Department: 4740 Cemeteries Perpetual Care Total: 36,500.00 36,500.00 0.00 36,512.75 -12.75 100.03% Expense Total: 36,500.00 36,500.00 0.00 36,512.75 -12.75 100.03% Fund: 71 Cemetery Perpetual Care Fund Surplus (Deficit): 0.00 0.00 1,258.72 -7,468.58 -7,468.58 0.00% Fund: 72 Dogwood Festival Fund Revenue 72-3831-8500 Interest Earned 2,500.00 5,000.00 19.42 6,219.66 1,219.66 124.39 % 72-3833-8430 Donations 40,000.00 56,775.00 -1,250.00 65,847.50 9,072.50 115.989 % 72-3835-8021 Amusements/Sports Revenues 25,000.00 24,000.00 0.00 24,319.00 319.00 101.339 % 72-3835-8022 Concerts Revenue 15,000.00 17,000.00 60.00 20,303.69 3,303.69 119.43% 72-3835-8023 Ice & Beverage Revenue 2,000.00 2,000.00 0.00 2,074.00 74.00 103.70 % 72-3835-8102 Souvenier Revenue 18,000.00 14,000.00 170.00 25,589.80 11,589.80 182.78 % 72-3839-4024 Vendor Fees 30,000.00 32,800.00 0.00 32,825.00 25.00 100.08 % 72-3839-8095 Miscellaneous Revenue 0.00 1,200.00 0.00 1,240.00 40.00 103.33% Revenue Total: 132,500.00 152,775.00 -1,000.58 178,418.65 25,643.65 116.79% 6/17/2025 7:30:07 AM Page 12 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity Unfavorable) Used Expense Department: 6170 Dogwood Festival 72-6170-2700 Purchases For Resale 16,000.00 21,800.00 0.00 21,704.11 95.89 99.56 % 72-6170-2750 Entertainment 55,000.00 70,000.00 0.00 69,497.56 502.44 99.28 % 72-6170-2900 Misc. Expenses & Supplies 6,000.00 3,500.00 0.00 683.14 2,816.86 19.52 % 72-6170-2910 Kids Cool Fest 2,000.00 2,100.00 0.00 2,060.00 40.00 98.10 % 72-6170-2921 Special Venues 4,000.00 4,050.00 0.00 4,013.50 36.50 99.10 % 72-6170-3210 Telephone & Postage 150.00 150.00 0.00 33.40 116.60 22.279 % 72-6170-3410 Printing 2,000.00 2,000.00 0.00 0.00 2,000.00 0.00 % 72-6170-3700 Advertising 25,000.00 23,000.00 0.00 17,100.00 5,900.00 74.35 % 72-6170-3805 Participant Relund/Reimbusemen- 0.00 375.00 0.00 375.00 0.00 100.00 % 72-6170-4390 Rentals 22,000.00 23,500.00 9,123.75 23,450.08 49.92 99.79 % 72-6170-4400 Contracted: Services 0.00 1,700.00 0.00 1,668.75 31.25 98.16' % 72-6170-4910 Dues & Subscriptions 350.00 350.00 0.00 175.00 175.00 50.009 % 72-6170-8941 Bad Debt- Old AR' Write-off 0.00 250.00 0.00 250.00 0.00 100.00 % Department: 6170 Dogwood Festival Total: 132,500.00 152,775.00 9,123.75 141,010.54 11,764.46 92.30% Expense Total: 132,500.00 152,775.00 9,123.75 141,010.54 11,764.46 92.30% Fund: 72 - Dogwood Festival Fund Surplus (Deficit): 0.00 0.00 -10,124.33 37,408.11 37,408.11 0.00% Report Surplus (Deficit): 0.00 0.00 644,082.21 1,180,318.35 1,180,318.35 0.00% 6/17/2025 7:30:07 AM Page 13 of 14 Budget Report For Fiscal: 2024/2025 Period Ending: 06/30/2025 Fund Summary Variance Original Current Period Fiscal Favorable Fund Total Budget Total Budget Activity Activity (Unfavorable) 10- General Fund 0.00 0.00 -405,222.82 -377,802.02 -377,802.02 11 May Museum and Park 0.00 0.00 1,930.32 10,762.21 10,762.21 61 Water Fund 0.00 0.00 357,094.31 500,655.91 500,655.91 62 Sewer Fund 0.00 0.00 11,528.24 9,073.91 9,073.91 63 Electric Fund 0.00 0.00 140,559.09 1,025,836.63 1,025,836.63 71 Cemetery Perpetual Care Fune 0.00 0.00 1,258.72 -7,468.58 7,468.58 72 Dogwood Festival Fund 0.00 0.00 -10,124.33 37,408.11 37,408.11 Report Surplus (Deficit): 0.00 0.00 644,082.21 1,180,318.35 1,180,318.35 6/17/2025 7:30:07 AM Page 14 of 14 o W N o a Agenda Item ST. 1873 To: The Honorable Mayor and Commissioners 1 y 2 LY June 23, 2025 Subject: Proclamation Honoring The Vines Sisters The Vines Sisters are among recipients of the 2025 North Carolina Heritage Awards for their lifetime contributions to the state's cultural vitality. Attached is a proclamation that will be presented by the Mayor to honor the group's accomplishments. As Information Action Recommended: Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: joaks@famvllemegox / 252-753-6700 o N a ST 73 1 PROCLAMATION HONORING THE VINES SISTERS ON THER SELECTION AS RECIPIENTS OF THE 2025 NORTB CAROLINA HERITAGE AWARDS WHEREAS, the Vines Sisters is a family gospel group from Farmville, North Carolina that has performed nationally and internationally; and, WHEREAS, the Vines Sisters, Dorothy, Alice, Mattie and Audrey, are one of North Carolina's longest-established quartet-style gospel groups, having spent more than 60 years as professional touring and recording artists; and, WHEREAS, the sisters began singing in their church choir at their local church, Union Grove Baptist Church near Farmville; and, WHEREAS, the group has performed throughout the South and even traveled to Switzerland in 2017 with the Music Maker Relief Foundation to perform and spread the gospel; and, WHEREAS, the Governor of the State of North Carolina, Josh Stein, announced in February of 2025 that the group were one of six recipients of the 2025 North Carolina Heritage Awards; and, WHEREAS, the N.C. Heritage Awards, since 1989, have recognized North Carolinians who have significantly influenced culture in their communities, such as teaching or training local artists, making seminal recordings or objects, being recognized as the sole or one of few practitioners continuing a tradition, or continuing an art form or style that can be traced back along a lineage of artists for generations; and, WHEREAS, the Vines Sisters were honored at the 2025 North Carolina Heritage Awards ceremony on June 7 at the A.J. Fletcher Opera Theater in Raleigh. NOW, THEREFORE BE IT RESOLVED THAT the Mayor and Board of Commissioners of the Town of Farmville, North Carolina do hereby honor and extend sincere congratulations to the Vines Sisters on being recipients of the 2025 North Carolina Heritage Awards for their lifetime contributions to the state's cultural vitality. This the 23rd day of June, 2025. John 0. Moore, Mayor o M a Agenda Item 2 OT: 172 TO: The Honorable Mayor and Commissioners a 4 e L ) June 23, 2025 Subject: Approval of Minutes To approve minutes from the following meeting(s): June 2, 2025 Regular session Action Recommended: Approve Minutes Staff Contact Name Email and Phone: Amy Johnson- ohsondlamvilencgow - (252) 753-6715 Town of Farmville Board of Commissioners June 2, 2025 Draft The Farmville Board of Commissioners met in regular session on Monday, June 2, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Interim Town Manager Justin Oakes and Town Clerk Amy B. Johnson. Mayor Moore called the meeting to order at 5:30 p.m. Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Mark Flanagan. Citizen Presentations Mayor Moore stated there were no citizen presentations. Town Manager's Comments Interim Town Manager Justin Oakes made the following comments: The splash pad opened on Memorial Day weekend and will remain open throughout the summer until Labor Day. The July Board meeting will be held on June 23, 2025. The Town's July 4th Celebration on the Town Commons will be held on July 3rd. A special meeting will need to be held in July for a public hearing due to the town's application to the LGC regarding the fire station project, to be scheduled at the next board meeting. Financial Report Finance Director Amy Johnson provided the financial report for the month of May 2025. ChangsAddlosDasions to Agenda Mayor Moore asked if there were any additional changes to the agenda. On motion by Commissioner Smith, the Board approved the evening's agenda as presented. The motion carried unanimously. Public Hearing 1. FY: 2025/2026 Budget Ordinance Interim Town Manager Oakes requested adoption of the FY 2025/2026 Budget Ordinance. He stated that the only minor change requested by the Board at the budget workshop was the funding given to outside organizations. Mayor Moore opened the public hearing on the FY 2025/2026 Budget at 5:35 p.m. Pam Strickland respectfully requested the Board re-consider putting budget funds in the proposed FY 25/26 budget to donate to the Stop Human Trafficking. June 2, 2025 Steven Hardy-Braz expressed his concern over not seeing any designated funds in the proposed budget for an ADA coordinator. There being no further comments, Mayor Moore closed the public hearing at 5:38 p.m. On motion by Commissioner Smith, the Board adopted Ordinance (2025) 1058, Town ofl Farmville Budget Ordinance for Fiscal Year 2025/2026 as presented in the agenda. The motion carried unanimously. Items for Consent 2. Approval of Minutes To approve the minutes from the following session: April 28, 2025 - Closed session o May 5, 2025- Regular session C May 6, 2025- Closed session May 13, 2025- Closed session May 15, 2025- Budget Workshop session 3. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance To adopt an ordinance amending the FY 2024/2026 Budget Ordinance based on predicted June 30, 2025 balances. 4. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance- Library To adopt an ordinance amending the FY 2024/2026 Budget Ordinance to place funds into the Library- Special Programs expense budget for purchase of materials in the Local History and Genealogical room. This was a donation given by Emily Monk Davidson. 5. Approval of the Audit Contract For Year Ended June 30, 2025 To approve the audit contract for the year ended June 30, 2025. 6. Request Pitt County to Re-Appoint Dana Harrell to the Farmville Planning Board To re-appoint Dana Harrell to serve as the ETJ representative to the Farmville Planning Board/Board of Adjustments which must then go the Pitt County Board of Commissioners for final approval. On a motion by Commissioner Hobbs, the Board adopledapproved the following: Approved the minutes from April 28, 2025- Closed session, May 5, 2025- Regular session, May 6, 2025- Closed session, May 13, 2025- Closed session, May 15, 2025- Budget Workshop session Adopted Ordinance (2025) 1059, An Ordinance Amending the FY 2024/2025 Budget Ordinance- AIl Funds Adopted Ordinance (2025) 1060, An Ordinance Amending the FY 2024/2025 2 June 2, 2025 Budget Ordinance- Library Approved the audit contract for the year ended June 30, 2025 with Barrow, Parris & Davenport Approved the reappointment of Dana Harrel as the ETJ representative on the Farmville Planning Board/Board of Adjustment The motion carried unanimously. Items for Discussion 7. Consideration of Awarding a Contract for Construction- ARPA Housing Authority Sanitary Sewer Improvements Project David Weir, from McDavid Associates, stated the town has accepted a Division of Water Infrastructure American Rescue Plan Act funding offer of a $3,580,000 grant to renovate the Housing Authority Sewer Pump Station and replace the sewer lines within the housing authority. Weir further stated bids for construction were originally received on April 8, 2025 but not enough were received to open bids. The project was re-advertised, and bids were again received on April 29, 2025. Weir continued by saying that Ralph Hodge Construction was the only contractor to submit a bid and it was a bid of$2,718,505.70. Therefore, the award has been developed based on the low bid of$2,718,505.70. Weir asked the Board to approve a Resolution Amending Project Budget Ordinance and Awarding Construction. On motion by Commissioner Smith, the Board adopted Resolution (2025) 1652, Resolution TentativelyAwardng Construction Contract and. Amending Capital Project Budget Ordinance- 2022 Housing Authority Sanitary Sewer Improvements, Contract No. 6- Sanitary Sewer Rehabilitation American Rescue Plan Project SRP-W-ARP- 0251. The motion carried unanimously. 8. Resolution Designating the Town Manager and Finance Director as Additional Authorized Representation to Handlle Pay Requests and Requisitions for NC Divisions of Water Infrastructure Grants Rich Moore, from McDavid Associates, stated the NC Department of Environmental Quality, Division of Water Infrastructure (DWI) has awarded several grants to the Town ofFarmville for water and sewer improvements. Moore further stated that DWI has adjusted their method of fund disbursement to a new platform that will become in effect on July 13, 2025, where all pay requestrequisitions must be formally submitted by a funding recipient's designated authorized representative. He said under the DWI application program, the typical authorized representative is the Chiefl Elected Official, but he also recommended expanding the designation to the Town Manager and the Finance Director. Commissioner Evans made a motion to adopt Resolution (2025) 1653, Resolution Authorized Representative Division of Water Infrastructure = Enterprise Business Services (EBS) Platform, Federal Tax. ID. Number 56-6001225, Town ofFarmville. The motion carried unanimously. 3 June 2, 2025 9. Consideration of CDBG-NR Policies Rich Moore, from McDavid Associates, stated Farmville's new $950,000, 2024 CDBG-NR grant program received in January 2025 is funded with HUD funds administered by the North Carolina Rural Economic Development Division (REDD). Moore further stated REDD requires the town to adopt Compliance Plans to address HUD and REDD requirements. Commissioner Flanagan made a motion to approve the 2024 CDBG-1 Compliance Plans. The motion carried unanimously. 10.Presentation of Proposed Comprehensive Parks and Recreation Master Plan Nate Halbuka, with McGill Associates, presented an overview of the Town of Farmville's 10-Year Parks and Recreation Comprehensive Master Plan. Citizen Comments Mayor Moore asked ifthere were any citizens who would like to speak about anything they had heard this evening. Steven Hardy-Braz asked who the program contact person is because from what he reads and understands it is the manager. Adjournment On motion by Commissioner Shackleford, the meeting adjourned at 6:20 p. m. The motion carried unanimously. John O. Moore, Mayor Attest: Amy B. Johnson, Town Clerk 4 a VV a Agenda Item 3 Y: 1972 TO: The Honorable Mayor and Commissioners 1 Lu w * V M June 23, 2025 Subject: Adoption of Ordinance Amending the FY 2024/2025 Budget Ordinance This budget amendment is to cover any final over expenditures made in the FY 2024/2025 Budget. Accounts have been adjusted based on predicted June 30, 2025 balances. *A copy ofthe budget amendment will be handed out the night ofthe Board meeting. Action Recommended: Adoption of Budget Ordinance Amendment Staff Contact Name- Email and Phone: Amy Johnson- ohsondomuileresoe (252) 753-6715 o W N - A Agenda Item EST. 1872 TO: The Honorable Mayor and Commissioners a - June 23, 2025 Subject: Extend Moratorium on future development on Town Common At the October 7, 2024 Board of Commissioners Meeting, the Board established a moratorium on future development on the town commons until town staff could develop a process for handling situations like this. While there has been some preliminary research done on the matter, staff needs additional time to draft an ordinance to bring to the Board for adoption. At this time, the Town Manager and Recreation staffi is requesting an extension of this moratorium for an additional four months to allow for additional time to draft an ordinance to address structures on the Town Common and other park facilities. Extension of moratorium on future development on the town Action Recommended: common. Staff Contact Name- Email and Phone: Justin Oakes - joakesammyilemegovy - (252) 753-6700 V o a Agenda Item 5 H: 172 TO: The Honorable Mayor and Commissioners w 1 June 23, 2025 Subject: 10-Year Parks and Recreation Master Plan Adoption The final version of the 2025-2035 Parks and Recreation Master Plan is available for review htps/shortunlat2AER and an overview ofthe plan is available htps/horturlatidEin (links are case sensitive). The plan is a community-informed roadmap that provides recommendations for future investments, improvements, and programming for all of Farmville's parks and recreation facilities and services; adoption does not commit the Town to any specific project or funding. A public review ofthe plan was held Wednesday, June 18th, 2 at 6pm at the Farmville Library; adoption by the BOC is requested at the June 23rd, 2 2025 meeting. Action Recommended: Approve Plan Staff Contact Name Email and Phone: Christopher Horrigan chomgan@lamy/lemegow (252) 753-6712 RESOLUTION (2025) RESOLUTION ADOPTING TOWN OF FARMVILLE COMPREHENSIVE PARKS AND RECREATION MASTER PLAN WHEREAS, the Town of Farmville's recreation system is the result of decades of hard work and local investment; and WHEREAS, an outstanding parks and recreation system can be a deciding factor for people when they are deciding where to live; and WHEREAS, in 2024, the Town ofFarmville, through its Parks and Recreation staff and consultant team, embarked on a path to develop a Ten-Year Comprehensive Parks and Recreation Master Plan; and WHEREAS, it is the intent of this plan to provide the framework for guiding the elected officials and staff for the town to address the needs ofthe existing parks system, as well as predict future needs, to establish and prioritize needs through community input and recreational standards; and WHEREAS, the planning process included significant community engagement, including three public meetings that were attended by over 220 people, a community survey that received a total of 458 responses, and presentations to the Farmville Board of Commissioners and the Farmville Planning Board for input; and WHEREAS, a presentation on the final findings and recommendations was made to the Farmville Board of Commissioners on June 2, 2025; and NOW, THEREFORE, be it resolved that the Board ofCommissioners oft the Town of Farmville hereby: 1. Adopts the Town of Farmville Comprehensive Recreation Master Plan 2025-2035 Adopted this the 23rd day of June, 2025. John O. Moore, Mayor Attest: Amy Johnson, Clerk Certified by: (SEAL) Date: 1 o WA Item a Agenda lo EST. 1872 TO: The Honorable Mayor and Commissioners 1 Lu June 2025 e V 23, Subject: Re-Appointment to Dogwood Festival Advisory Committee Dan Taylor is a current member of the Farmville Dogwood Festival Advisory Committee with a term that expires on June 30, 2025. He has indicated a willingness to be re-appointed to another term. Ifre-appointed, Mr. Taylor's term will expire on June 30, 2028. Re-appoint Dan Taylor as a member of the Dogwood Festival Action Recommended: Advisory Committee Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: jonksQlamvlemegow / 252-753-6700 Resolution (2025) Appointing a Member to the Dogwood Festival Advisory Committee Whereas, the Board of Commissioners has received an application from Dan Taylor to be re-appointed as a member on the Dogwood Festival Advisory Committee. Now, therefore be it resolved by the Farmville Board of Commissioners that Dan Taylori is re-appointed to serve as a member ofthe Dogwood Festival Advisory Committee for a term that expires on June 30, 2028. Adopted by Farmville Board of Commissioners in regular session June 23,2025, upon the motion of Commissioner John 0. Moore, Mayor Attest: Amy Johnson, Town Clerk ) V a Agenda Item ST. 172 TO: The Honorable Mayor and Commissioners n Y , June 2025 23, Subject: Re-Appointment to Dogwood Festival Advisory Committee Denise McLawhorn is a current member of the Farmville Dogwood Festival Advisory Committee with a term that expires on June 30, 2025. She has indicated a willingness to be re- appointed to another term. Ifre-appointed, Ms. McLawhorn's term will expire on June 30, 2028. Action Recommended: Re-appoint Denise McLawhorn as a member of the Dogwood Festival Advisory Committee Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: joakslammvlemegov / 252-753-6700 Resolution (2025) Appointing a Member to the Dogwood Festival Advisory Committee Whereas, the Board of Commissioners has received an application from Denise McLawhorn to be re-appointed as a member on the Dogwood Festival Advisory Committee. Now, therefore be it resolved by the Farmville Board of Commissioners that Denise McLawhorn is re-appointed to serve as a member of the Dogwood Festival Advisory Committee for a term that expires on June 30, 2028. Adopted by Farmville Board of Commissioners in regular session June 23, 2025, upon the motion of Commissioner John 0. Moore, Mayor Attest: Amy Johnson, Town Clerk W a a Agenda Item EST. 1372 TO: The Honorable Mayor and Commissioners n 4 9 V June 23, 2025 Subject: Re-Appointment to Dogwood Festival Advisory Committee Blair East is a current member of the Farmville Dogwood Festival Advisory Committee with a term that expires on June 30, 2025. She has indicated a willingness to be re-appointed to another term. Ifre-appointed, Ms. East term will expire on June 30, 2028. Re-appoint Blair East as a member of the Dogwood Festival Action Recommended: Advisory Committee Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: joake@famvllemegox / 252-753-6700 Resolution (2025) Appointing a Member to the Dogwood Festival Advisory Committee Whereas, the Board of Commissioners has received an application from Blair East to be re-appointed as a member on the Dogwood Festival Advisory Committee. Now, therefore be it resolved by the Farmville Board of Commissioners that Blair East is re-appointed to serve as a member of the Dogwood Festival Advisory Committee for a term that expires on June 30, 2028. Adopted by Farmville Board of Commissioners in regular session June 23,2025, upon the motion of Commissioner John 0. Moore, Mayor Attest: Amy Johnson, Town Clerk o W N a a Agenda Item EST. 1872 TO: The Honorable Mayor and Commissioners a e June 23, 2025 Subject: Re-Appointment to May Museum and Park Commission Joe Willoughby is a current member of the May Museum and Park Commission with a term that expires on June 30, 2025. He has indicated a willingness to be re-appointed to another term. If re-appointed, Mr. Willoughby's term will expire on June 30, 2028. Re-appoint Joe Willoughby for another term on the Museum Action Recommended: May and Park Commission Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: joaksfamvllemegox / 252-753-6700 Resolution (2025) Appointing a Member to the May Museum and Park Commission Whereas, the Board of Commissioners has received an application from Joe Willoughby to be re-appointed as a member on the May Museum and Park Commission. Now, therefore be it resolved by the Farmville Board of Commissioners that Joe Willoughby is re-appointed to serve as a member of the May Museum and Park Commission for term that expires on June 30, 2028. Adopted by Farmville Board of Commissioners in regular session June 23, 2025, upon the motion of Commissioner John O. Moore, Mayor Attest: Amy B. Johnson, Town Clerk W V C a Agenda Item ID EST: 172 TO: The Honorable Mayor and Commissioners a V - V June 23, 2025 Subject: Appointment to May Museum and Park Commission Barbara Sauls has applied to become a member of the May Museum and Park Commission. Ms. Sauls would be replacing Larry King, whose term expires on June 30, 2025. Ifappointed, Ms. Saul's S term would expire on June 30, 2028. Action Recommended: Appoint Barbara Sauls to the May Museum and Park Commission Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: joaksQlamvilemegov / 252-753-6700 Resolution (2025) Appointing a Member to the May Museum and Park Commission Whereas, the Board of Commissioners has received an application from Barbara Sauls to be appointed as a member on the May Museum and Park Commission. Now, therefore be it resolved by the Farmville Board of Commissioners that Barbara Sauls is appointed to serve as a member of the May Museum and Park Commission for term that expires on June 30, 2028. Adopted by Farmville Board of Commissioners in regular session June 23, 2025, upon the motion of Commissioner John O. Moore, Mayor Attest: Amy B. Johnson, Town Clerk o VV a Agenda Item EST. 173 TO: The Honorable Mayor and Commissioners - June 23, 2025 Subject: Re-Appointment to Planning Board Richard Darden is a current member of the Farmville Planning Board with a term that expires on June 30, 2025. He has indicated a willingness to be re-appointed to another term. Ifre- appointed, Mr. Darden's term will expire on June 30, 2028. Action Recommended: Re-appoint Richard Darden as a member oft the Planning Board Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: joak-s@famvilemne.gov / 252-753-6700 Resolution (2025) Appoint Advisory Board Member Whereas, the Board of Commissioners has received an application from Richard Darden to be re-appointed as a member on the Farmville Planning Board. Now, therefore be it resolved by the Farmville Board of Commissioners that Richard Darden is re-appointed to serve as a member of the Farmville Planning Board effective June 23, 2025 for a term that expires on June 30, 2028. Adopted by Farmville Board of Commissioners in regular session June 23, 2025 upon the motion of Commissioner John O. Moore, Mayor Attest: Amy B. Johnson, Town Clerk o W Agenda Item 12 EST: 172 TO: The Honorable Mayor and Commissioners 1 Ly V June 23, 2025 Subject: Re-Appointment to Recreation Advisory Board Chris Foskey is a current member of the Recreation Advisory Board with a term that expires on June 30, 2025. He has indicated a willingness to be re-appointed to another term. Ifre- appointed, Mr. Foskey's term will expire on June 30, 2028. Re-appoint Chris Foskey as a member of the Recreation Advisory Action Recommended: Board Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: joaksfammvllemcgox / 252-753-6700 Resolution (2025) Appointing a Member to the Recreation Advisory Board Whereas, the Board of Commissioners has received an application from Chris Foskey to be re-appointed as a member on the Recreation Advisory Board. Now, therefore be it resolved by the Farmville Board of Commissioners that Chris Foskey is appointed to serve as a member of the Recreation Advisory Board for a term that expires on June 30, 2028. Adopted by Farmville Board ofCommissioners in regular session June 23, 2025 upon the motion of Commissioner John 0. Moore, Mayor Attest: Amy Johnson, Town Clerk o W / Agenda Item 13 a EST 1572 TO: The Honorable Mayor and Commissioners 1 Ly 9 June 23, 2025 2. Subject: Re-Appointment to Recreation Advisory Board Paul Grimes is a current member of the Recreation Advisory Board with a term that expires on June 30, 2025. He has indicated a willingness to be re-appointed to another term. Ifre- appointed, Mr. Grimes term will expire on June 30, 2028. Re-appoint Paul Grimes as a member of the Recreation Advisory Action Recommended: Board Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: jonake@famvllemegox / 252-753-6700 Resolution (2025) Appointing a Member to the Recreation Advisory Board Whereas, the Board of Commissioners has received an application from Paul Grimes to be re-appointed as a member on the Recreation Advisory Board. Now, therefore be it resolved by the Farmville Board of Commissioners that Paul Grimes is appointed to serve as a member of the Recreation Advisory Board for a term that expires on June 30, 2028. Adopted by Farmville Board ofCommissioners in regular session June 23, 2025 upon the motion of Commissioner John 0. Moore, Mayor Attest: Amy Johnson, Town Clerk o WV N Agenda Item 4 a 5 1872 TO: The Honorable Mayor and Commissioners 1 y P - June 23, 2025 Subject: Re-Appointment to Recreation Advisory Board Daniel Jones is a current member ofthe Recreation Advisory Board with a term that expires on June 30, 2025. He has indicated a willingness to be re-appointed to another term. Ifre- appointed, Mr. Jones's term will expire on June 30, 2028. Re-appoint Daniel Jones as a member of the Recreation Advisory Action Recommended: Board Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: joaksfarvllmegov / 252-753-6700 Resolution (2025) Appointing a Member to the Recreation Advisory Board Whereas, the Board of Commissioners has received an application from Daniel Jones to be re-appointed as a member on the Recreation Advisory Board. Now, therefore be it resolved by the Farmville Board of Commissioners that Daniel Jones is appointed to serve as a member of the Recreation. Advisory Board for a term that expires on June 30, 2028. Adopted by Farmville Board of Commissioners in regular session June 23,2025 upon the motion of Commissioner John 0. Moore, Mayor Attest: Amy Johnson, Town Clerk o W N Agenda Item 5 n EST 172 TO: The Honorable Mayor and Commissioners 1 y P LY June 23, 2025 Subject: Re-Appointment to Recreation Advisory Board Jerry Mozingo is a current member of the Recreation Advisory Board with a term that expires on June 30, 2025. He has indicated a willingness to be re-appointed to another term. Ifre- appointed, Mr. Mozingo's term will expire on June 30, 2028. Action Recommended: Re-appoint Jerry Mozingo as a member of the Recreation Advisory Board Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: joake@famvllmegov / 252-753-6700 Resolution (2025) Appointing a Member to the Recreation Advisory Board Whereas, the Board of Commissioners has received an application from Jerry Mozingo to be re-appointed as a member on the Recreation Advisory Board. Now, therefore be it resolved by the Farmville Board of Commissioners that Ierry Mozingo is appointed to serve as a member oft the Recreation Advisory Board for a term that expires on June 30,2028. Adopted by Farmville Board of Commissioners in regular session June 23, 2025 upon the motion of Commissioner John 0. Moore, Mayor Attest: Amy Johnson, Town Clerk o WN N < a Agenda Item o EST. 172 TO: The Honorable Mayor and Commissioners 1 4 y * V June 23, 2025 Subject: Appointment to Recreation Advisory Board Michael Pratt has submitted an application to become a member of the Recreation Advisory Board. Mr. Pratt would replace Justin Foskey, whose term expires on June 30, 2025. If appointed, Mr. Pratt's term would expire on June 30, 2028. Appoint Michael Pratt as a member of the Recreation Advisory Action Recommended: Board Staff Contact Name: Justin Oakes, Interim Town Manager Email and Phone: joakes@fmvllmegov / 252-753-6700 Resolution (2025) Appointing a Member to the Recreation Advisory Board Whereas, the Board of Commissioners has received an application from Michael Pratt to be appointed as a member on the Recreation Advisory Board. Now, therefore be it resolved by the Farmville Board of Commissioners that Michael Pratt is appointed to serve as a member of the Recreation Advisory Board for a term that expires on June 30, 2028. Adopted by Farmville Board of Commissioners in regular session June 23,2025 upon the motion of Commissioner John 0. Moore, Mayor Attest: Amy Johnson, Town Clerk ADVISORY BOARD APPLICATION TO SERVE An Equal Opportumiy/Afirmative Action Employer Citizens are encouraged to serve on any of the Town's Advisory Boards. If you are interested, please complete of this Advisory Board Application to Serve, The Board of Commissioners are responsible for the selection 1 candidates to serve on the various boards, committees, and commissions and will review all applications on file when a vacancy occurs. Applications are kept on file for a period of two years. Should you have questions, call 252-753-5774. Date: 64a5 Name: Michacl Ratt Mailing Address: YY22 Phillip Lu/k Street Address: Same Fnymvill NG Same City/State/Zip: 14828 City/State/Zip: ati-nch E-Mail: Pnth I6de Work Phone: Home Phone: 317 397 7143 Cellular Phone: 317 397-7143 How long have you been a resident of Farmville? 4yoNs I'm interested in serving on: (if more than one selected, please order in priority with 1 being. your. first choice) Tree & Community Appearance Recreation & Parks Advisory Dogwood Festival Advisory May Museum & Park Commission Planning Board Housing Authority Library Advisory Other: PRIOR AND CURRENT PUBLIC SERVICE Board / Commission, / Civic Club / Volunteer / Appointed or Elected Official From To 23 24 Ruc leagyc BAskerbay Ru Brskefball 24 25 lessve Paikr lve 244 25 AL Huc AT lavse at Hordu DOAVA (Ifa additional spacei is needed, please uset the backs side oft this application) COMMENT 1) Why would you like to serve on this board? famalle 4 h Conhwwol develop revt posyans Posihve wpir Cowun-y * 55L W * ywy nowlelg pu h Pmsp Spave (Ifadditional spacei r needed, please uset cthet back fdec oft this application) 2) Why do you think you would be an asset to this board? i 1s Anlhusast Dewtatd Comw 1 wEwb bin Obuhve W eep -expeA mnte (Ifa additional space ist needed, please uselthe back side oft this application) If appointed to serve on a board or commission, I agree to attend the required number of meetings as stated in the Code of Ordinance' pertaining to the-interested Advisory Board. hwthayym Date 9/ 205 Signature You may submit the form by: Mailing to P.O. Box 86/Delivering to 3672 North Main Street/Faxing to 252-753-2963/Email to cthomasefarmellnc.ao WI - o 1 Agenda Item I EST. 1872 TO: The Honorable Mayor and Commissioners June 23, 2025 9 y o IV Subject: Clean Water State Revolving Fund Offer - WWTP Reuse Water Improvements Power Resource Group (PRG) operates an alternative fuel generation facility located off US 264. PRG approached the Town with a request for access to reuse-quality wastewater to support integration of expanding production to incorporate additional alternative fuels. The Town installed a tertiary filter and force main at the WWTP to support delivery of reuse water to the Farmville Golf and Country Club to support irrigation needs. The existing facilities were taken offline in the early 2000's when the golf course let its reuse irrigation permit expire (lost their licensed operator). The Town worked with PRG to develop a financial assistance application to the NC Department of Environmental Quality, Division of Water Infrastructure (DWI) to refurbish existing tertiary filter, add a second tertiary filter, and install new force main from the Town's WWTP to the PRG production facility. DWI has offered the Town a financial package of a $1,511,500 grant (principal forgiveness loan) and $1,511,500 loan (0%, 20-year term). The Town proposed to PRG that an interlocal agreement be developed that establishes reuse purchase costs that are sufficient to pay for any debt service. Since the time of original application, the market for utility construction has seen significant increases in costs. It is estimated that the proposes project will require an additional $2,000,000 (which would be provided via supplemental loan). The current funding offer has established timelines to complete activities. The Town's S options moving forward are as follows: 1. Accept DWI Offer and Acceptance This will result in a debt service obligation. The existing $1,511,500 represents an approximate $2.10 per month cost on Town utility customers. An anticipated $2,000,000 supplemental loan represents an additional $2.80 per month cost on Town utility customers. 2. Request Withdrawal of DWI Offer - The Town is a designated distressed community. The application scoping scores well under DWI financial assistance guidelines. The Town could develop an agreement with PRG and re-apply for financial assistance using updated cost information to obtain a more favorable funding package. Options have been reviewed with DWI officials to make sure the Town remains in good standing. With upcoming financial commitments, it is recommended that the Town request withdrawal of the DWI Offer. A copy ofthe DWI Offer and Acceptance and project layout map are attached as exhibits. Representative from McDavid Associates, Inc. will be available to answer any questions. Action Recommended: Request Withdrawal of DWI Offer Staff Contact Name - Justin Oakes Email and Phone: joakesQlarmvllenc.gov/53-5116 ADesopoCVUVme 231WWTP Reuse Funding OferlFarmville Agenda Nar DWICWSRF. Reuse Offer 250623 000.docx 1 6/13/2025 Docusign Envelope ID: 1BA55384-1368-495A-AA-AAB9-5EAC4C70D396 JOSH STEIN Governor D.I REID WILSON Secretary & QUAHY SHADI ESKAF NORTH CAROLINA Director Environmental Quality April 16, 2025 David Hodgkins, Town Manger Town ofFarmville P.O. Box 86 Farmville, North Carolina 27826 SUBJECT: Funding Offer Project No. CS370383-06 Farmville Reclaimed Water Line Dear Mr. Hodgkins: The Town of Farmville has been approved for funding assistance according to the subject funding offer. This offer is made subject to the Assurances and Conditions attached to this document. Upon your acceptance, please submit the items below via Laserfiche at the following link: htms/Pedors.deancgo/PomsDeDasument-lplbat-fom: 1. One (1) copy oft the original Offer and Acceptance Document executed by the Authorized Representative for the project, along with the Conditions and Assurances. Retain the other copy for your files. 2. A resolution adopted by the governing body accepting the funding offer and making the applicable Conditions and Assurances contained therein. (Sample copy attached) 3. Federal Identification Number and Unique Entity ID Number of the Recipient (UEID required for federally funded projects) 4. Sales-Tax Certification (attached) 5. Professional Engineering Services Procurement Form 6. Fiscal Sustainability Plan (due by final disbursement) The Site Certification and the Professional Engineering Services Procurement Form are due before disbursements begin. North Carolina Department of Environmental Quality - Division of Water Infrastructure DEQ3 512 N. Salisbury Street I 16331 Mail Service Center - I Raleigh, North Carolina 27699- 1633 luahity 919.707.9160 Docusign Envelope ID: BA55384-1368-495A-AA-AAB9-SEAC4C70D396 Disbursement requests are to be submitted via Laserfiche at the following link: htps/edossdegnegovfomDVeDsament-Upload-Fom. A reference copy of the Disbursement Request Form (also found on the DWI website) has been enclosed for your convenience. On behalf of the Department of Environmental Quality, I am pleased to make this funding offer. Should you have any questions concerning this offer of funding, or any of the stipulations outlined in this offer package, please contact Renee Parkman at meputman@dancgow or 704.235.2203. Sincerely, Signedby: Stephanie Sutes ECDB3F178E434D4. for Shadi Eskaf, Director Division of Water Infrastructure, NCDEQ Enclosures: Offer and Acceptance Document (two copies) Assurances & Conditions Federal ID and UEID Number Request Memo Resolution to Accept Funding Offer (suggested format) Sales-Tax Certification Form Disbursement Request Form Fiscal Sustainability Plan Certification Professional Engineering Services Procurement Form Site Certification Cc: David Hodgkins, Town Manager dhodgkins@farmvillenc.gov) Will Rice, Water Funding Financial waterfundingtinancial@gmal.com) Rich Moore, McDavid Associates fbm@mcdavd-necom, Mark Hubbard (Via DocuSign) Renee Parkman (Via DocuSign) DWI Administrative Unit (Via DocuSign) Anita Spencer (Via DocuSign) DEODWLFundingoer@degnegoy FILE: SRF Project File (COM_LOX) Agreement ID#: 2000069490 North Carolinal Department of Environmental Quality I Division of Water Infrastructure DEQ 5121 N. Salisbury Street I 1633 Mail Service Center Raleigh, North Carolina 27699-1633 Quality 919.707.9160 Docusign Envelope ID: 1BA55384-1368-495A-AAB9-SEAC4C70D396 STATE OF NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY DIVISION OF WATER INFRASTRUCTURE Funding Offer and Acceptance Legal Name and Address of Award Recipient Project Number(s): CS370383-06 Town of Farmville P.O. Box 86 Assistance Listing Number: 66.458 Farmville, North Carolina 27826 Unique Entity ID Number: CCBEFMUGPWW8 Funding Program Drinking Water Additional Amount for Previous Total Total Offered Stormwater Funding Increases Wastewater - State Revolving Fund-Repayable Loan $1,511,500 State Revolving Fund-Principal Forgiveness $1,511,500 State Reserve Loan State Reserve Grant State Reserve Earmark (S.L. 2023-134)* American Rescue Plan Act - Choose an item. Project Description: Total Financial Assistance Offer: $3,023,000 Farmville Reclaimed Water Line Total Project Cost: $3,023,000 Estimated Closing Fee**: $ 60,460 For Loans Interest Rate: 0.76% Per Annum Maximum Loan Term: 20 Years * Federal conditions and requirements will also apply toS.L 2023-134 projects co-funded with federal funds. ** Estimated closing. fee calculated based on grant and loan amount. Pursuant to North Carolina General Statute 159G: The applicant is eligible under Federal and State law, The project is eligible under Federal and State law, and The project has been approved by the Department of Environmental Quality as having sufficient priority to receive financial assistance. The Department of Environmental Quality, acting on behalf of the State of North Carolina, hereby offers the financial assistance described in this document. For The State of North Carolina: Shadi Eskaf, Director, Division of Water Infrastructure -Signedby: North Carolina Department of Environmental Quality Stephanie Suter 4/17/2025 ECDBSPH8E49409:" Signature on behalf of Shadi Eskaf Date On Behalf of: Town of Farmville Name of Representative in Resolution: Title (Type or Print): I, the undersigned, being duly authorized to take such action, as evidenced by the attached CERTIFIED COPY OF AUTHORIZATION BY THE APPLICANT'S GOVERNING BODY, do hereby accept this Financial Award Offer and will comply with the attached Assurances and the Standard Conditions. Signature Date Docusign Envelope ID: 1BA55384-1368-495A-AA-AAB9-5EAC4C70D396 APPLICABLE STANDARD CONDITIONS* Project Applicant: Town of Farmville Project Numbers: CS370383-06 1. Social Authorities: Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act, The Age Discrimination Act of 1975, Section 13 of the Federal Water Pollution Control Act Amendments of 1972, and Equal Employment Opportunity (Executive Order No 11246, as amended) which prohibits activities that are intentionally discriminatory and/or have a discriminatory effect based on race, color, religion, sex, sexual orientation, gender identity, or national origin. 2. Environmental Authorities: National Environmental Act, National Historic Preservation Act, Archeological and Historic Preservation Act, Protection of Wetlands, Flood Plain Management, Farmland Protection Policy Act, Coastal Zone Management Act, Coastal Barriers Resources Act, Wild and Scenic Rivers Act, Endangered Species Act, Essential Fish Habitat and the Safe Drinking Water Act applicability will be determined upon submittal of an Environmental Information Document (EID) during the Engineering Report review process. 3. Acquisition of Real Property must comply with all applicable provisions of the Uniform Relocation and Real Property Acquisition Policies Act of 1970 (PL 92-646), as amended. The applicant shall certify that it has or will have a fee simple or such other estate or interest in the site of the project, including necessary easements and ights-of-way, to assure undisturbed use and possession for the purpose of construction and operation for the estimated life of the project using a certification form provided by DEQ. 4. Specific MBE/WBE (DBE) forms and instructions are provided that are to be included in the contract specifications. These forms will assist with documenting positive efforts made by recipients, their consultants and contractors to utilize disadvantaged businesses enterprises. Such efforts should allow DBES the maximum feasible opportunity to compete for subagreements and subcontracts to be performed. Documentation of efforts made to utilize DBE firms must be maintained by all recipients, and construction contractors, and made available upon request. 5. Debarment and Suspension, Executive Order No. 12549: Subrecipients shall fully comply with Subpart C of 2 CFR Part 180 entitled, Responsibilities of Participants Regarding Transactions Doing Business with Other Persons," as implemented and supplemented by 2 CFR Part 1532. Recipient is responsible for ensuring that any lower tier covered transaction, as described in Subpart B of 2 CFR Part 180, entitled "Covered Transactions; includes a term or condition requiring compliance with Subpart C. Recipient is responsible for further requiring the inclusion of a similar term or condition in any subsequent lower tier covered transactions. Subrecipients may access suspension and debarment information at: http/www.sam.gov. This system allows subrecipients to perform searches determining whether an entity or individual is excluded from receiving Federal assistance. 6. The construction contract(s) requires the contractor to adhere to Davis Bacon and Related Acts Provisions and Procedures as listed in the Code of Federal Regulations Chapter 29 Part 5 Section 5 (29 CFR 5.5). Public Law pertaining to this is also enacted in Title 40, United States Code, Subtitle II Section 3141 through Section 3148. 7. As required by H.R. 3547, Consolidated Appropriations Act, 2014" Section 436, Division G, Title IV, this project is subject to American Iron and Steel provisions. The State provides detailed requirements to be included in the construction contract specifications. 8. Section 603(d)(1)(E) of the Federal Water Pollution Control Act requires subject projects to develop and implement a Fiscal Sustainability Plan (FSP) for projects that involve the repair, replacement or expansion of publicly owned treatment works. Note that FSPs are not required for new treatment works. The certification provided must be submitted regarding compliance with this section oft the Act. 9. Section 602(b)(14) of the Clean Water Act requires projects receiving CWSRF funding to comply with Federal engineering procurement guidelines. The State provides a certification form that must be completed prior to receiving funds for any engineering services covered under this funding offer. Docusign Envelope ID: BA55384-1368-495A-AAB9-SEAC4C70D396 10. Pursuant to 2 C.F.R. S 200.216, subrecipients cannot obligate SRF funds to: (1) procure or obtain; (2) extend or renew a contract to procure or obtain; or (3) enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or: systems that use covered telecommunications equipment or services (as described in Public Law 115-232, Section 889) as a substantial or essential component of any system, or as a critical technology as part of any system. *Note:1 does not require anything to be submitted. 8 and 9 apply to the CWSRF only. Details on all oft these conditions can be found the EPA Cross- Cutter handbook. ASSURANCES Project Applicant: Town of Farmville Project Numbers: CS370383-06 1. The Applicant intends to construct the project or cause it to be constructed to final completion in accordance with the Application approved for financial assistance by the Division. The recipient acknowledges that in the event a milestone contained in the most recent Clean Water State Revolving Fund Intended Use Plan and/or the Letter of Intent to Fund is missed, the Department of Environmental Quality will rescind this Funding Offer. 2. The Applicant is responsible for paying for the costs ineligible for SRF funding. 3. The construction of the project, including the letting of contracts in connection therewith, conforms to the applicable requirements of State and local laws and ordinances. 4. As of the acceptance of this Funding Award Offer, steps A-D in the SRF Guidance will be complete. These Assurances, likewise, incorporate the most recent version oft the SRF Guidance, and the Applicant hereby certifies by accepting this Funding Award Offer that it will adhere to the subsequent steps in the SRF Guidance document. The remaining steps generally govern project design, bidding, contracting, inspection, disbursements, closeout and repayment. 5. The Applicant will provide and maintain adequate engineering supervision and inspection. 6. The recipient agrees to establish and maintain a financial management system that adequately accounts for revenues and expenditures. Adequate accounting and fiscal records will be maintained during the construction of the project and these records will be retained and made available for a period of at least three years following completion of the project. 7. All SRF funds loaned shall be expended solely for carrying out the approved project, and an audit shall be performed in accordance with G.S. 159-34. Partial disbursements on this loan will be made promptly upon request, subject to adequate documentation of incurred eligible costs, and subject to the recipient's compliance with the Standard Conditions of this Award. The Applicant agrees to make prompt payment to its contractor, and to retain only such amount as allowed by North Carolina General Statute. 8. The applicant will expend all of the requisitioned funds for the purpose of paying the costs of the project within three (3) banking days following the receipt of the funds from the State. Please note that the State is not a party to the construction contract(s) and the Applicant is expected to uphold its contract obligations regarding timely payment. 9. The applicant acknowledges that loan funds contained in this Funding Offer require approval from the North Carolina Local Government Commission before they can be disbursed. Docusign Envelope ID: 1BA55384-1368-495A-AAB9-SEAC4C70D396 FEDERAL ID & Unique Entity ID # REQUEST MEMO TO: All Loan and Grant Recipients SUBJECT: Federal dentification Number Please be advised that all local government units receiving grant or loan funds from the State of North Carolina must supply their Federal Identification Number to this office upon acceptance ofyour loan/grant offer. Therefore, please provide the information below and return to the Division via email at DEQ.DWL.Fundingorfer@deq.ne.gov. RECIPIENT: PROJECT NUMBER: FEDERAL IDENTIFICATION NUMBER: UNIQUE ENTITY ID: Docusign Envelope ID: 1BA55384-1368-495A-AAB9-SEAC4C70D396 (Suggested Format) RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS, the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has authorized the making ofloans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works, wastewater collection systems, and water supply systems, water conservation projects, and WHEREAS, the North Carolina Department of Environmental Quality has offered a (State Revolving Loan, State Grant, or State Bond Loan) in the amount of $ for the construction of (project description), and WHEREAS, the (unit of government) intends to construct said project in accordance with the approved plans and specifications, NOW, THEREFORE, BE IT RESOLVED BY THE (GOVERNING BODY) OF THE (UNIT OF GOVERNMENT): That (unit of government) does hereby accept the (State Revolving Loan, Grant, or State Bond Loan) offer of $ That the (unit of government) does hereby give assurance to the North Carolina Department of Environmental Quality that all items specified in the (loan or grant) offer, Section II - Assurances will be adhered to. That (name and title of authorized representative), and successors SO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That (unit of government) has substantially complied or will substantially comply with all Federal, State and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the (date adopted) at (place), North Carolina. (Signature of Chief Executive Officer) Date Docusign Envelope ID: 1BA55384-1368-495A-AAB9-SEAC4C70D396 SALES-TAX REMBURSEMENT CERTIFICATION FORM (FOR FUNDING PROGRAMS IN THE DIVISION OF WATER INFRASTRUCTURE) Applicant: Project Number: Check If Applicant is not a unit of government under North Carolina law If Applicant noted above is a Unit of Government in North Carolina, check the applicable box below. Sales Tax IS deducted in this scenario. Please show this on the disbursement requests. The construction contract was bid with sales taxes and the unit of government will request reimbursement from the DOR. Sales Tax IS NOT deducted in either of these scenarios. The construction contract was bid with sales taxes and the unit of government will not request reimbursement from the DOR. The construction contract was bid without sales taxes (Printed Name and Title of Authorized Representative) (Signature of Authorized Representative) (Date) Docusign Envelope ID: 1BA55384-1368-495A-AAB9-SEAC4C70D396 Fiscal Sustainability Plan Certification Section 603(d)(1)(E) of the Federal Water Pollution Control Act requires subject projects to develop and implement a Fiscal Sustainability Plan (FSP) for projects that involve the repair, replacement or expansion of publically owned treatment works1. Note that FSPS are not required for new treatment works. Ift that is the case, this certification must still be provided with the appropriate box checked at the bottom of the form. An FSP must only cover the functional components related to the funded project. If an applicant has an Asset Management Plan, this certification must still be provided as an assurance that the AMP will be updated to include the funded project. The following items constitute an FSP. 1. An inventory of critical assets that are part of the treatment works; 2. An evaluation of the condition and performance of inventoried assets or asset groupings; 3. A certification that the assistance recipient has evaluated and will be implementing water and energy conservation efforts as part of the plan; 4. Al plan for maintaining, repairing, and, as necessary, replacing the treatment works and a plan for funding such activities. Signing this form indicates that the above steps will be undertaken by the conclusion of the project. Note also that this form serves as certification for item number 3 therefore it should be included in the owner's FSP materials. Please check the appropriate box and return this certification to the Division of Water Infrastructure (DWI). The final project disbursement will not be processed until this certification form is completed and received in the DWI office. This project meets the criteria for requiring an FSP, and the items listed above will be implemented upon the completion of the project. This project does not require an FSP because the treatment works are not being repaired, replaced or expanded by the loan. Project Owner/Applicant: Project Number: Signature of Authorized Representative 1. From the Code of Federal Regulations - The term "treatment works" means any devices and: systems used in the storage, treatment, recycling, and reclamation of municipal sewage or industrial wastes ofa a liquid nature to implement section 1281 of this title, or necessary to recycle or reuse water at the most economical cost ove r the estimated life of the works, including intercepting sewers, outfall sewers, sewage collection: systems, pumping, power, and other equipment, and their appurtenances.. Docusign Envelope ID: 1BA55384-1368-495A-AAB9-SEAC4C70D396 NC DEQ Division of Water Infrastructure Professional Engineering Services Procurement Section 602(b)(14) of the Clean Water Act requires projects receiving Clean Water State Revolving Fund funding to comply with engineering procurement guidelines. North Carolina Session Law 2021-180 authorizes the Division of Water nfrastructure (Division) to award grant funds from the American Rescue Plan Act (ARPA) State Fiscal Recovery Fund for drinking water, wastewater, and stormwater infrastructure projects. The Uniform Guidance 2 CFR 200.317 through 2 CFR 200.327 gives minimum requirements for procurement, with 2 CFR 200.319(b) addressing engineering services procurement guidelines. To comply, you must follow North Carolina General Statute 143-64.31, Article 3D Procurement of Architectural, Engineering, and Surveying Services. You cannot exempt yourself using NCGS 143-64.32. Complete and sign this form and provide the information indicated to ensure that engineering services for your project are eligible for disbursement. Applicant: Click or tap here to enter text. Project Name: Click or tap here to enter text. Division Funding Number: Click or tap here to enter text. 1) List the basic services being provided: (i.e., planning, design, inspection etc.) Click or tap here to enter text. 2) Describe the method of announcement for the project. Click or tap here to enter text. 3) List the firms the announcement was discussed with or that proposals were received from in order of quality. Click or tap here to enter text. 4) Was a contract negotiated with the best qualified firm? Yes No (Check one) If no, explain why. Click or tap here to enter text. NOTE: Documentation of Qualification-Based-Selection of Engineering Services shall be provided to the Division upon request (to include announcement and qualifications requested). By signing below, - Click or tap here to enter text., the Authorized Representative designated for this project in the project application, attest that the contract pricing, as seen in the attached contract(s), contains pricing that is fair and reasonable based on scope, complexity, professional nature, and the estimated value of the services being provided and the firm selected, was selected based on their qualifications. (signed name, title and date) (DWI staff use only - Check and initial here if debarment status checked and firm is NOT debarred - ver. 8/25/2023 Docusign Envelope ID: 1BA55384-1368-495A-AAB9-SEAC4C70D396 Clean Water Act, (14) a contract to be carried out using funds directly made available by a capitalization grant Section 602(b)(14) under this title for program management, construction management, feasibility studies, preliminary engineering, design, engineering, surveying, mapping, or architectural related services shall be negotiated in the same manner as a contract for architectural and engineering services is negotiated under chapter 11 oftitle 40, United States Code, or an equivalent State qualifications-based requirement (as determined by the Governor ofthe State). From: water resources reform and development act guidancepdflepagov) The requirements of 40 U.S.C. 1101 et seq. are. Public amouncement ofthe solicitation (e.g., a Request) for Qualifications); o Evaluation and ranking ofthesubmitted qualifications statements based on established, publicly available criteria (e.g., identified in the solicitation); 0 Evaluation criteria should be based on demonstrated competence and qualification for the type ofprofessional services required (e.g., past performance, specialized experience, and technical competence in the type ofwork required); Discussion with at least threej frms to consider" anticipated concepts and compare alternative methods fory furmishing services; Selection ofat least three firms considered to be the most highly qualified to provide the services required; and Contract negotiation with the most highly qualified firm to determine compensation that is fair and reasonable based on a clear understanding ofthe project scope, complexity, professional nature, and the estimated value oftheservices to be rendered; In the event that a contract cannot be negotiated with the most highly qualified firm, negotiation continues in order of qualification. Uniform Guidance Competition. 2 CFR 200.319(b) The non-Federal entity must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering (A/E) services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. NC General Procurement of Architectural, Engineering, and Surveying Services (NC "Mini- Statute 143-64.31 Brooks") It is the public policy of this State. and Local Governmental Units.. to announce all requirements for architectural, engineering, surveying, construction management at risk services, design-build services,. to select firms qualified to provide such services on the basis of demonstrated competence and qualification for the type of professional services required without regard to fee other than unit price information at this stage, and thereafter to negotiate a contract for those services at a fair and reasonable fee with the best qualified firm. Ifa contract cannot be negotiated with the best qualified firm, negotiations with that firm shall be terminated and initiated with the next best qualified firm. ver. 8/25/2023 Docusign Envelope ID: BA55384-1368-495A-AAB9-SEAC4C70D396 NC General NOTE: CWSRF and ARPA funding: NCGS 143-64.32 cannot be used to exempt a local Statute 143-64.32 government unit from abiding by NCGS 143-63.31. This is because there is no minimum dollar exemption allowed in the Federal Brooks Act, the Clean Water Act Section 602(b)(14), or 2 CFR 200.319. Written exemption of particular contracts. Units of local government or the North Carolina Department of Transportation may in writing exempt particular projects from the provisions of this Article in the case of proposed projects where an estimated professional fee is in an amount less than fifty thousand dollars ($50,000). (1987, C. 102, S. 2; 2013-401, S. 2.) 21 NCAC SECTION.0700 - RULES OF PROFESSIONAL CONDUCT, adopted in accordance with NC 56.0701(f) General Statute 89C-20 (Board Rules for Professional Engineers, etc.) (f) Al licensee shall solicit or accept work only on the basis of qualifications and: (1) Shall not offer to pay, either directly or indirectly, any commission, political contribution, gift, or other consideration in order to secure work, exclusive of securing salaried positions through employment agencies; (2) Shall compete for employment on the basis of professional qualification and competence to perform the work. The licensee shall not solicit or submit proposals for professional services containing a false, fraudulent, misleading, deceptive or unfair statement or claim regarding the cost, quality or extent of services to be rendered; (3) Shall, with regard to fee bidding on public projects, comply with the provisions of G.S. 143-64.31 et seq., (ori for federal projects, the Brooks Act, 40 U.S. Code 541 et seq.) and shall not knowingly cooperate in a violation of any provision of G.S. 143-64.31 et seq. (or of 40 U.S. Code 541 et seq.); ver. 8/25/2023 Docusign Envelope ID: 1BA55384-1368-495A-AAB9-SEAC4C70D396 Waterl Infrastructure ENVIRONMENTAL QUALITY CERTIFICATION REGARDING UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES (URLAP) ACT OF 1970 Applicant: Project No.: Project Name: Please check appropriate boxes: 0 I certify that all real property (including easements) has been acquired or condemnation proceedings have been entered into for property thereby providing legal access for this project. AND a I certify to the best of my knowledge and belief that the acquisition of property specifically for the above referenced project is in compliance with the URLAP Act of 1970 (the Uniform Act). The acquisition either: a Acquisition of real property did not result in the displacement of any person, business or farm operation. a or relocation was involved in the land acquisition, the Federal Highway Administration (FHA) was contacted for technical assistance. OR a Compliance with the Uniform Act does not apply because the land and/or easements associated with the above referenced project were acquired prior to the inception of the project. Date land acquired: I understand that a false statement on this certification may be grounds for rejection or termination of this loan. Signature of Applicant's Authorized Representative or. Attorney Date Typed Name and Title 0S00- ZOQ-FZBAGTOVE Xy8duob xgdM 40d01 - a dVN 102r084 PWON DMO D0ZI-.:opos NOIIVONddV HMMS E20Z 005 OOZI 00ZI Hgy EA 3TTAWHVI-O duV NMOL .00LI 1334 NI 31VOS EAB spun g . asa 'ONI 'SJIVIDOSSV GIAVGW NOILVATVAS: ESNEH HEIVM OHd dVw 103roud 4 E I E B & I 0 7 1 0 - E a m - D / E 51 A E - - LA 5 e 2 - mbn / 8 mfpe B B 3 5K 6 CR 5 by - A 3 6 45 - U ) & 5 7 3 17 A / 171 B - TE a D ( 2 2 5 A - A 3 E I A -5 1 Da > I HEZ g EA 39 A B d S IR S IR y ) D T - L - 2 - E TH a h 47 2 % a M 68 3 6 P & X 3 : - A C2 0 00 TE : do T * LA a 9 E HE a ET TE Bn, 0 3 1 A 9 E N Ju a HA E 4 AI EEE F 27 o wI -V a Agenda Item IB ST. 1872 TO: The Honorable Mayor and Commissioners L June 23, 2025 V V o ) Subject: Division of Water Infrastructure Lead Service Line Replacement Funding Offer The Environmental Protection Agency (EPA) issued a requirement that all public water systems inventory distribution systems and identify water service connections that are lead service piping or galvanized iron piping. The State of North Carolina (through the Division of Water Infrastructure (DWI)) has been charged with administering financial assistance to aid public water systems in both inventorying service connections and aid in replacement of any identified lead/galvanized service connections (limited to an area from the main road to the house.. .no support for replacement of plumbing within/under homes/businesses). The financial assistance program was heavily promoted. With an opportunity to obtain what was promoted as grant funding, the Town submitted an application for $633,850 to support nyemtoy/lmpectiompubie notice/education program/testing. DWI issued a funding offer of 60% grant and 40% loan ($253,540). The Town requested re-consideration for 100% grant funding, but no change in offer was provided. The Town completed inventory activities to comply with EPA/DWI requirements. The Town's options moving forward are as follows: 1. Accept DWI Offer and Acceptance - This will result in a debt service obligation. The offered $253,540 loan represents an approximate $0.40 per month cost on Town utility customers. 2. Request Withdrawal of DWI Offer = The Town has met minimum requirements to inventory service materials. While the Town may have to perform some additional inventory activities in the future, prior Town investments in GIS mapping and inspection have helped develop inventory information without need of additional debt. With inventory activities completed, it is recommended that the Town request withdrawal of the DWI Offer. A copy oft the DWI Offer and Acceptance is attached as exhibit. Representative from McDavid Associates, Inc. will be available to answer any questions. Action Recommended: Request Withdrawal of DWI Offer Staff Contact Name Justin Oakes Email and Phone: joakesQfarmvllenc.gov/753-5116 GDasioploczosume 231Lead. Service Line Replacement Funding OfferlFarmville Agenda Nar DWI LSLR Offer 250623 000.docx 1 6/13/2025 DocuSign Envelope ID: 487FB2DF-BA72-44F0-84A1-9A1-9A1F6137236D ROY COOPER Governor ELIZABETH S. BISER Secretary 8: QUAN SHADI ESKAF NORTH CAROLINA Director Environmental Quality March 26, 2024 The Honorable John O. Moore, Mayor Town of Farmville P.O. Box 86 Farmville, NC: 27828 Subject: Letter of Intent to Fund for LSL Projects Town ofl Farmville Lead Service Line Inventory February 2024 SWIA Award Project No.: SRF-D-LSL-0064 Dear Mayor Moore: The Division of Water Infrastructure (Division) has reviewed your application, and the State Water Infrastructure Authority (SWIA) has approved your Lead Service Line Replacement project as eligible to receive a total funding amount of $633,850 from DWSRF BIL Lead Service Line Replacement Funds. Sixty percent (60%) oft the loan up to a maximum of $380,310 will be forgiven and the remainder will be repayable at 0.00% interest. BIL DWSRF LSLR Funds are contingent on the Division's S receipt ofthe LSLR Funds from US EPA. A loan fee of 2% will be invoiced after bids have been received. Please note that this intent to fund is contingent meeting all the following milestones: Milestone Deadline date Scope of Work Submittal May 1, 2024 Scope of Work Approval June 1, 2024 Completion of LSLR inventory Scope of Work October 1, 2024 The Division will consider milestone timeline modification including extensions provided that good cause for granting extension is provided. Failure to meet any milestone may result in the forfeiture of funding for the proposed project. The Engineering Report (ER) for projects that include replacement must be developed using the guidance found on our website atps/degnegovAbouldivsionsater. infrastructure/-have-funding/engineering-reporteportenvironmental-information). North Carolinal Department of Environmental Quality I Division of Water Infrastructure DEQ3 5121 N. Salisbury Street I 1633Mail Service Center Raleigh, North Carolina 27699-1633 ntaiQualit 919.707.9160 DocuSign Envelope ID: 487FB2DF-BA72-44F0-84A1-9A1-9A1F6137236D The Hon. John O. Moore, Mayor Town of Farmville March 26, 2024 Page 2 of3 Further guidance for engineering services, ER submissions, Categorical Exclusion guidelines, Federal DBE/MBE and State requirements, procurementbidding and reimbursements for all LSL projects is being developed and will be posted on our LSL website as soon as possible. Please visit our LSL page intermittently for updates. Electronic Document Submittal: Recipients should now submit all project documents, including milestone extension, via the new supporting documentation submittal form located at htps/edocs.deg.ne.gov/Forms/DW. Dsumsmelph.fom.Te use of this form provides more seamless document tracking, processing, filing, accessibility, and security via our electronic document repository, Laserfiche. The link and a list of frequently asked questions can also be accessed from the Division's I Have Funding page, https/www.deg.e.gov/aboutdivsions/water-ifrastructurel-have-funding, Upon detailed review ofthe project during the funding process, it may be determined that portions of your project are not eligible for funding and the total funding amount may be reduced. Additionally, changes in the scope or priority points awarded - based on additional information that becomes apparent during project review - may also result in changes to the total funding amount and loan terms. Davis-Bacon Requirements and American Iron and Steel Provisions Projects funded through the State Revolving Fund (SRF) programs must comply with Davis- Bacon wage requirements and American Iron and Steel provisions. You can find standard specifications covering these requirements on our website. Build America, Buy America Act (BABA) Projects funded through the State Revolving Fund (SRF) BIL: LSLR funds are required to comply with the Federal Build America, Buy America Act (BABA). The Build America, Buy America Act (BABA) requires that iron, steel, manufactured products, and construction materials used in infrastructure projects are produced in the United States. You can find additional information at the following link: htps/wwwpagoVcwasbuldamere-ababa Approval of Debt by Local Government Commission Projects funded with a Division of Water Infrastructure (Division) loan component must receive approval from the Local Government Commission (LGC). Final approval of debt must be coordinated directly with the LGC after construction bids are received. Materials must be emailed to stf@nctreasurer.com Joint Legislative Committee on Local Government Notification Requirements In accordance with G.S. 120-157.2, local government units with projects that require debt to be issued greater than $1,000,000 must submit a letter to Committee Chairs, Committee Assistant, and the Fiscal Research Division of the General Assembly at least 45 days prior to presentation before the Local Government Commission. You are responsible for submitting that letter and providing a copy to the Division. DocuSign Envelope ID: 487FB2DF-BA72-44F0-84A1-9A1-9A1F6137236D The Hon. John O. Moore, Mayor Town of] Farmville March 26, 2024 Page 3 of3 Extended Term Loan Projects that qualify for a targeted interest rate and demonstrate in the Engineering Report a weighted average design life for the major components of the project greater than 20 years are eligible for an extended loan term up to the calculated weighted average design life, but not to exceed 30 years. Request an extended term by contacting your project manager and provide the necessary calculation (see design life workbook here htpsl/dea.negovaboutivisionslater. infastruchure/-have-fiundinpemginerinerepoartempirommental-information). Upon receipt of your letter of intent to fund, please fill out the attached Federal ID & Unique Entity ID (UEI) form and email it to Pam Whitley at pamawhiley@deunegow. Ifyou choose to decline this funding, the Authorized Representative as declared in the application must directly contact the Division project manager via email or letter on the applicant's letterhead. Ifyou have any questions, please contact Rodolfo Giantaglia at mdaliogimulaadancser. Sincerely, DocuSigned by: Orali Eoley 6300A872077B4C5. Shadi Eskaf, Director Division of Water Infrastructure, NCDEQ EC: Richard B. Moore, PE, McDavid Associates, Inc. tom@mcdavd-mc.com, Rodolfo Giantaglia, DWI (via email) SRF (COM_LOIF) (Agreement ID 2000074974) O WN / 9n Agenda Item 19 EST. 1373 TO: The Honorable Mayor and Commissioners June 2025 a L 23, 9 P V Subject: Amend Project Budget and Approve Change Order No. 1 ARPA Galvanized/Cast Iron Waterline Replacement The Town has accepted a Division of Water Infrastructure American Rescue Plan Act funding offer of a $2,454,000 grant to replace existing remaining old galvanized and cast-iron waterlines. Based on awarded construction, waterline replacement on Crestwood Drive and East Hines Street were removed from scoping to allow a balanced budget. With primary construction activities completed, additional funds are available to add Crestwood Drive and East Hines Street back into the project. Additionally, construction/rephacement of waterline on Walnut Street revealed a storm drainage conflict at the intersection of Walnut Street and Pine Street that needed to be replaced. A Change Order No. 1 has been developed to add waterline replacement, confirm repair of storm drainage conflict and adjust contract quantities based on completed work. The Division of Water Infrastructure must formally approve Change Orders. The following exhibits are provided for Board review: 1. Resolution Amending Capital Project Budget and Approving Change Order No. 1 2. Change Order No. 1 Representative from McDavid Associates, Inc. will be available to answer any questions. Action Recommended: Approve Resolution Amending Project Budget Ordinance and Approving Change Order No. 1 Staff Contact Name Justin Oakes Email and Phone: joakes@farmvllenc.ov/753-5116 CNUEATIOaNVpLessrainARVOCMTAUVAmNIA Agenda Nar ARPA Wat Repicoul PBOA: 250623 000.docx 1 6/18/2025 RESOLUTION AMENDING CAPITAL PROJECT BUDGET ORDINANCE AND APPROVING CHANGE ORDER NO. 1 2022 WATER SYSTEM IMPROVEMENTS CONTRACT NO. 1 - GALYANIZED/CAST IRON WATER LINE REHAB AMERICAN RESCUE PLAN PROJECT SRP-D-ARP-0120 TOWN OF FARMVILLE WHEREAS, A resolution awarding Contract No. 1 - Galvanized/Cast Iron Water Line Rehab was approved on August 5, 2024, and WHEREAS, Original construction award included a Memorandum of Negotiation that reduced scope to remove waterline replacement on Crestwood Drive and East Hines Street, and WHEREAS, Waterline replacement activities on Walnut Street revealed damage to storm drainage assets located at the intersection of Walnut Street and Pine Street that were in conflict with waterline replacement, requiring repairs, and WHEREAS, Fiscal accounting of completed work has identified cost savings that allow previously removed waterline replacement on Crestwood Drive and East Hines Street to be added back into project scope, and WHEREAS, A budget amendment is needed due to Change Order No. 1 for Contract No. 1 - Galvanized/Cast Iron Water Line Rehab, and NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE TOWN OF FARMVILLE: That Change Order No. 1 for Contract No. 1 - Galvanized/Cast Iron Water Line Rehab is approved subject to the concurrence by the Division of Water Infrastructure. That the Mayor and/or Interim Town Manager are authorized and directed to execute all documents associated with Change Order No. 1 for Contract No. 1 - Galvanized/Cast Iron Water Line Rehab on behalf oft the Town of Farmville Adopted this the 23rd day of June, 2025 at Farmville, North Carolina. John O. Moore, Mayor Town of Farmville (SEAL) ATTEST: Amy B. Johnson Town Clerk CAUkemlThomastAppDaaloalMimonwimdmaiNaCahe.cahe-ComemtOutloN2QUoWXXUFamville 22 ARPA Wat CNI Res PBO CO #1.docx 1 CAPITAL PROJECT BUDGET ORDINANCE 2022 WATER SYSTEM IMPROVEMENTS CONTRACT NO. 1 GALVANIZED/CAST IRON WATERI LINE REHAB TOWN OF FARMVILLE CHANGES AWARD BUDGET THIS CO # 1 BUDGET AMENDMENT Account # REVENUES 66-3493-3309 ARPA State Reserve Grant $2,454,000.00 $2,454,000.00 Owner Contribution $0.00 $0.00 66-3495-9800 Sales Tax Refund - Restricted $0.00 $36,375.07 $36,375.07 Interim Financing $0.00 $0.00 TOTAL REVENUES $2,454,000.00 $36,375.07 $2,490,375.07 EXPENSES - DWI Eligible Construction Costs 66-8141-5744 Contract No. 1 - Galvanized/Cast Iron Water Line Rehab $1,816,971.50) $65,258.30 $1,882,229.80 Subtotal Construction Costs $1,816,971.50 $65,258.30 $1,882,229.80 Non-Construction Non Engineering 66-8142-5747 Construction. Administration (220 Days) $169,500.00 $169,500.00 66-8142-5636 Construction Observation (220 Days) $144,000.00 $144,000.00 Subtotal Non-Construction Non Engineering $313,500.00 $0.00 $313,500.00 Non-Construction Engineering 66-8150-5621 Basic Engineering Fees (Prior to Construction) $172,612.29 $6,199.54 $178,811.83 66-8150-5633 Additional Services by Engineer $45,000.00 $45,000.00 66-8142-5411 Land/Easement Acquisition $10,000.00 $10,000.00 66-8150-5924 Reimbursable Expenses to the Engineer $5,000.00 $5,000.00 66-8150-5921 Permit Application Fees Paid by Owner Reimbursable $2,000.00 $2,000.00 Subtotal Non-Construction Engineering $234,612.29 $6,199.54 $240,811.83 Contingency 66-8150-9910 Contingency $50,916.21 $35,082.77 $15,833.44 Subtotal Contingency $50,916.21 -$35,082.77 $15,833.44 SUBTOTAL DWI CONSTRUCTION, $2,416,000.00 $36,375.07 $2,452,375.07 EXPENSES - DWI ADMINISTRATION Loan/Grant Administration $0.00 $0.00 66-9150-5603 Engineering Report $25,000.00 $25,000.00 66-9150-5648 Environmental Document Preparation $5,000.00 $5,000.00 66-9150-5660 Legal Costs Local Attorney $5,000.00 $5,000.00 66-9150-5921 Other Paid by Owner Reimbursables (.e. Advertisement) $3,000.00 $3,000.00 Administration Contingency $0.00 $0.00 SUBTOTAL DWI ADMINISTRATION, $38,000.00 $0.00 $38,000.00 TOTAL EXPENSES $2,454,000.00 $36,375.07 $2,490,375.07 TOTAL REVENUES $2,454,000.00 $36,375.07 $2,490,375.07 CAUseriThomastppDaalocsalMioonwimdonsiNaCaleComemtOulorzouovile 22. ARPA Wat CNI Res PBO CO #1.docx 2 01029 Page 1 SECTION 01029 ORDER NO. 1 CONTRACT CHANGE ORDER DATE June 23, 2025 STATE NC CONTRACT FOR 2022 Water System Improvements COUNTY Pitt Contract No. 1 Galvanized/Cast Iron Water Line Rehab PROJECT NUMBER SRP-D-ARP-0120 OWNER Town ofFarmville TO Herring-Rivenbark, Inc. (Contractor) You are hereby requested to comply with the following changes from the contract plans and specifications: Description ofChanges DECREASE INCREASE (Supplemental Plans and Specifications Attached) in Contract Price in Contract Price Created Items 72A, 73A, & 74A. Adjusted quantities $ $ 65,258.30 on items 1, 3, 6, 7,9, 11, 12, 14, 16, 17, 19-23, 25, 26, 28-30, 35, 36, 39, 42-44, 49, 53, 58, 60, 61, 63- 66, 69A-71A Reference Plans: TOTALS $ $ 65,258.30 NET CHANGE IN CONTRACT PRICE $ $ 65,258.30 JUSTIFICATION: During water line construction in the intersection of Walnut and' Wilson Street, the Town could not cut the water off to the existing 8" water line for the contractor to make the tie-in. Item 72A (8" Inserta Valve) has been created to cut the water off on the existing 8" water line to make the tie-in. Item 73A (8" 22.5°] Bend, DI) has been created to add the 22.50 Bend in thei intersection ofWalnut and Wilson Street to make the tie-in. During water linei installation the existing catch basin and storm sewer at the: intersection ofWalnut and Pine Street is clogged and a sink hole has developed causing the catch basin to settle. Item 74A (Repair Storm Drainage and Catch Basin on Pine Street) has been created to repair the existing storm drainage and catch basin prior to patching the street at the water line crossing. Original project scope replaced the existing 2" galvanized water lines on Crestwood Drive (plan sheet 12) and East Hines Street (plan sheet 13). Bids received exceeded available funds, sO Crestwood Drive and East Hines Street were removed from the contract during Bid Negotiations prior to the Award. Current project scope has under run estimated cost leaving remaining funds to add Crestwood Drive and East Hines Street back into the contract. Items 1 (2" Polyvinyl Chloride Pipe for Water Lines), 3 (6" Ductile Iron Pipe for Water Lines), 6 (12" Polyvinyl Chloride Pipe for Water Lines), 7 (12" Ductile Iron Pipe for Water lines), 9 (2" Gate Valve and Box), 11 (6" Gate Valve and Box), 12 (8" Gate Valve and Box), 14 (12" Gate Valve and Box), 16 (2"4 450 Bend, PVC), 17 (2" 90° Bend, PVC), 19 (6" 1144° Bend, PVC), 20 (6" 22%° Bend, DI), 21 (6" 45° Bend, DI), 21 (6" 45° Bend, DI), 22 (6" 90° Bend, DI), 23 (8" 450 Bend, DI), 25 (10" 90° Bend, DI), 26 (12" 1144° Bend, DI), 28 (12" 45° Bend, DI), 29 (12" 90° Bend, DI), 30 (2" Service Saddle with Corporation Stop), 35 (8"x8" Tee, DI), 36 (12"x6" Tee, DI), 39 (12"x12" Tee, DI), 42 (12"x6" Reducer, DI), 43 (12"x8" Reducer, DI), 44 (1%" Plug, PVC), 49 (6" Plug, Tapped 2", DI),53 (24" Drybore with 24" Steel Casing), 58 (DWI Temporary Construction Sign), 60 (Removal of Contaminated Soil), 61 (Break, Remove, and Replace Existing Asphalt Pavement (NON-NCDOT), 63 (Break, Remove, and Replace Existing Curb and Gutter), 64 (Break, Remove, and Replace Existing Sidewalks), 65 (Break, Remove, and Replace Existing 6" Concrete Driveway), 2" Asphalt Surface Course), 69A (3/4" Water Service Using Existing Water Meter), 70A (3/4" Water Service Meter Tailpiece and Check Valve) and 71A (2" Water Service Using Existing Water Meter) have been adjusted by adding Crestwood Drive and East Hines Street back into the contract and' based on actual quantities installed. D805DFW25 1 6:41 pm FARMVILLE-22-SS-CNI-GALV.CAST-IRON-WL-REPL-COI-000.wpd 250617 01029 Page 2 Current Contract Amount adjusted by previous Change Order One Million Eight Hundred Sixteen Thousand Nine Hundred Seventy One and 50/100 Dollars ($1,816,971.50). The amount of the Contract will be (Deereased) (Increased) By The Sum Of: Sixty Five Thousand Two Hundred Fifty Eight and 30/100 Dollars ($65,258.30). The Contract Total Including this and previous Change Orders Will Be: One Million Eight Hundred Eighty Two Thousand Two Hundred Twenty Nine and 80/100 Dollars ($1,882,229.80). The Contract Construction Completion Date prior to this Change Order is: June 26, 2025 The Contract Period Provided for Completion Will Be (nerease)(DecreaseaUnchanged): 40 Days The Revised Contract Construction Complete Date after this Change Order is: August 5, 2025 This document will become a supplement to the contract and all provisions will apply hereto. REQUESTED BY OWNER: Town of] Farmville By: Date: Name: Justin Oakes Title: Interim Town Manager RECOMMENDED BY ENGINEER: McDavid Associates, Inc. By: Date: Name: David Frank Weir, Jr. Title: Project Engineer ACCEPTED BY CONTRACTOR: Herring-Rivenbark, Inc. By: Date: Name: Craig Neuhoff Title: Vice-President END OF SECTION D805DFW25 2 6:41 pm FARMVILEZZWS-GN/GALVCASTFIROAKML-REL-COL-O0p4 250617 Attachment Change Order No. 1-PartA A, Unit Price Changes Contract No. 1- Galvanized/Cast: Iron Rehab 2022 Water System Improvements ARPAI Project SRP-D-ARP-0120 Town of Farmville Unit Price Contract As Per CO#1 Part Contract As PerE BidN Negotiation Adds/Deducts A Item Description Unit Quantity Unit Price Amount UnitF Price Amount Unit Price Amount 1 2"POLYVINYL CHLORIDE PIPEFORI WATERL LINES LF 2,700.00 $34.45 $93,015.00 $0.00 $34.45 $93,015.00 2 4" DUCTILEI IRON PIPEF FORI WATERI LINES LF 10.00 $92.00 $920.00 $0.00 $92.00 $920.00 3 6"D DUCTILEI IRON PIPEF FORI WATERI LINES LF 380.00 $89.00 $33,820.00 $0.00 $89.00 $33,820.00 4 8"D DUCTILEI IRON PIPE FORI WATERI LINES LF 90.00 $107.75 $9,697.50 $0.00 $107.75 $9,697.50 5 10" DUCTILEI IRON PIPE FOR WATER LINES LF 20.00 $125.25 $2,505.00 $0.00 $125.25 $2,505.00 6 12"F POLYVINYL CHLORIDER PIPEFOR WATERI LINES LF 4,400.00 $105.00 $462,000.00 $0.00 $105.00 $462,000.00 7 12" DUCTILEI IRON PIPE FOR' WATERL LINES, Class 350, Push-onc or Mechanical. Joint LF 80.00 $157.75 $12,620.00 $0.00 $157.75 $12,620.00 8 12"DUCTILEI IRONF PIPEF FOR WATERL LINES, Class 350with! Nitrile gaskets LF 170.00 $152.00 $25,840.00 $0.00 $152.00 $25,840.00 9 2"GATEV VALVE AND BOX EA 12.00 $1,085.00 $13,020.00 $0.00 $1,085.00 $13,020.00 10 4"GATE VALVE ANDE BOX EA 1.00 $1,675.00 $1,675.00 $0.00 $1,675.00 $1,675.00 11 6" GATE' VALVE ANDI BOX EA 37.00 $2,125.00 $78,625.00 $o.00 $2,125.00 $78,625.00 12 8"GATEV VALVE ANDE BOX EA 5.00 $2,835.00 $14,175.00 $0.00 $2,835.00 $14,175.00 13 10" GATE VALVE AND BOX EA 1.00 $3,875.00 $3,875.00 $0.00 $3,875.00 $3,875.00 14 12" GATE' VALVE AND BOX EA 24.00 $4,740.00 $113,760.00 $0.00 $4,740.00 $113,760.00 15 2"2 22% Bend, PVCI FITTINGF FORI WATERL LINES EA 1.00 $38.00 $38.00 $0.00 $38.00 $38.00 16 2"45° Bend, PVC FITTINGI FORI WATERI LINES EA 3.00 $35.00 $105.00 $0.00 $35.00 $105.00 17 2" '90° Bend, PVCI FITTINGF FORI WATERI LINES EA 6.00 $26.00 $156.00 $0.00 $26.00 $156.00 18 4" 900 Bend, DUCTILE IRON FITTINGF FOR WATERI LINES EA 1.00 $610.00 $610.00 $0.00 $610.00 $610.00 19 6"1 11% Bend, DUCTILEI IRON FITTINGFOR WATERLINES EA 1.00 $715.00 $715.00 $0.00 $715.00 $715.00 20 6"22%" Bend, DUCTILEI IRON FITTING FOR WATERI LINES EA 1.00 $750.00 $750.00 $0.00 $750.00 $750.00 21 6" 45° Bend, DUCTILE IRON FITTINGF FOR WATERLINES EA 6.00 $760.00 $4,560.00 $0.00 $760.00 $4,560.00 22 6" 90° Bend, DUCTILEI IRON FITTINGF FORI WATERI LINES EA 10.00 $800.00 $8,000.00 $0.00 $800.00 $8,000.00 23 8"4 45° Bend, DUCTILEI IRON FITTINGF FORI WATERI LINES EA $940.00 $0.00 $0.00 $940.00 $0.00 24 8" 90° Bend, DUCTILE IRON FITTINGF FORI WATERI LINES EA 1.00 $975.00 $975.00 $0.00 $975.00 $975.00 25 10"90E Bend, DUCTILEI IRON FITTINGI FORI WATERI LINES EA 1.00 $1,240.00 $1,240.00 $0.00 $1,240.00 $1,240.00 26 12"11% Bend, DUCTILEI IRONF FITTING FORI WATERL LINES EA 1.00 $1,430.00 $1,430.00 $0.00 $1,430.00 $1,430.00 27 12"22% Bend, DUCTILE IRONF FITTING FORI WATERL LINES EA 1.00 $1,450.00 $1,450.00 $0.00 $1,450.00 $1,450.00 28 12"4 45° Bend, DUCTILEI IRON FITTINGI FOR WATERI LINES EA 34.00 $1,440.00 $48,960.00 $o.00 $1,440.00 $48,960.00 29 12"90-E Bend, DUCTILEI IRON FITTINGI FOR' WATERI LINES EA 12.00 $1,505.00 $18,060.00 $o.00 $1,505.00 $18,060.00 30 2"Service Saddle with Corporation Stop EA 1.00 $2,000.00 $2,000.00 $o.00 $2,000.00 $2,000.00 31 2'x2"T Tee, PVC FITTING FORI WATERI LINES EA 2.00 $215.00 $430.00 $0.00 $215.00 $430.00 32 4'x4"T Tee, DUCTILEI IRON FITTINGF FORI WATERL LINES EA 1.00 $1,220.00 $1,220.00 $0.00 $1,220.00 $1,220.00 33 6'x4" Tee, DUCTILEI IRON FITTING FOR WATERI LINES EA $1,310.00 $0.00 $0.00 $1,310.00 $0.00 34 6'x6" Tee, DUCTILEI IRON FITTING FOR WATERI LINES EA 18.00 $1,505.00 $27,090.00 $0.00 $1,505.00 $27,090.00 35 8x8" Tee, DUCTILEI IRONI FITTING FORI WATER LINES EA 4.00 $1,740.00 $6,960.00 $0.00 $1,740.00 $6,960.00 36 12'x6"7 Tee, DUCTILEI IRON FITTING FORV WATERL LINES EA 11.00 $2,1 160.00 $23,760.00 $0.00 $2,160.00 $23,760.00 37 12'x8" Tee, DUCTILEI IRON FITTINGI FOR' WATERI LINES EA 2.00 $2,245.00 $4,490.00 $0.00 $2,245.00 $4,490.00 38 12'x10"Tee, DUCTILE IRONF FITTING FORI WATERL LINES EA 1.00 $2,590.00 $2,590.00 $0.00 $2,590.00 $2,590.00 39 12'x12" Tee, DUCTILEI IRON FITTING FORI WATERI LINES EA 8.00 $3,065.00 $24,520.00 $0.00 $3,065.00 $24,520.00 40 6'x4"F Reducer, DUCTILE IRONI FITTING FOR' WATERL LINES EA 1.00 $830.00 $830.00 $0.00 $830.00 $830.00 41 8'x6" Reducer, DUCTILE IRONI FITTINGF FOR' WATERI LINES EA 1.00 $1,010.00 $1,010.00 $0.00 $1,010.00 $1,010.00 42 12'x6"F Reducer, DUCTILEI IRON FITTING FORI WATERL LINES EA 4.00 $1,265.00 $5,060.00 $0.00 $1,265.00 $5,060.00 43 12'x8" Reducer, DUCTILEI IRON FITTINGF FOR WATERL LINES EAI 2.00 $1,380.00 $2,760.00 $0.00 $1,380.00 $2,760.00 44 11 1/2" Plug, PVC FITTING FORI WATERI LINES EA 4.00 $45.00 $180.00 $0.00 $45.00 $180.00 45 2" Plug, PVC FITTINGF FORI WATERL LINES EA 3.00 $45.00 $135.00 $0.00 $45.00 $135.00 46 6"F Plug, DUCTILEI RON FITTINGF FORI WATER LINES EA 9.00 $455.00 $4,095.00 $0.00 $455.00 $4,095.00 47 8" Plug, DUCTILE IRON FITTINGFORI WATER EA 3.00 $580.00 $1,740.00 $0.00 $580.00 $1,740.00 48 12"F Plug, DUCTILE IRON FITTING FOR WATER LINES EA 5.00 $860.00 $4,300.00 $0.00 $860.00 $4,300.00 49 6"F Plug Tapped2 2"[ DUCTILEI IRONF FITTINGF FORI WATER LINES EA 7.00 $485.00 $3,395.00 $0.00 $485.00 $3,395.00 50 6" ROAD CROSSING with6" STEEL CASING LF 35.00 $200.00 $7,000.00 $0.00 $200.00 $7,000.00 51 10"F ROAD CROSSING with 10"S STEEL CASING LF 65.00 $255.00 $16,575.00 $0.00 $255.00 $16,575.00 WAD10XLS genD101x exceND1012 gen_ excenDFWFarmvle: 22V Va atericol FARMMILEZZARPAWATA CN1-CO#1-0013 xis Attachment- - Change Order No. 1- Part A, Unit Price Changes Contract No. 1- Galvanized/Cast! Iron Rehab 2022 Water System Improvements ARPA Project SRP-D-ARP-0120 Town of Farmville Unit Price ContractA As Per CO#1 Part Contract As Per Bid Negotiation Adds/Deducts A Item Description Unit Quantity UnitF Price Amount Unit Price Amount Unit Price Amount 52 24"F ROAD CROSSINGV with24"STEEL CASING LF 80.00 $515.00 $41,200.00 $0.00 $515.00 $41,200.00 53 24" DRYBORE with: 24" STEEL CASING LF 160.00 $817.00 $130,720.00 $0.00 $817.00 $130,720.00 54 FIRE HYDRANT EA 6.00 $6,550.00 $39,300.00 $0.00 $6,550.00 $39,300.00 55 TYPEII- RESIDENTIAL BLOW-OFF/ ASSEMBLY EA 4.00 $3,400.00 $13,600.00 $0.00 $3,400.00 $13,600.00 56 3/4" WATER SERVICE AND SERVICE TRANSFER EA $2,060.00 $0.00 $0.00 $2,060.00 $0.00 57 2"V WATER SERVICE AND SERVICE TRANSFER EA $7,000.00 $0.00 $0.00 $7,000.00 $0.00 58 DWIT TEMPORARY CONSTRUCTION: SIGN EA 1.00 $1,000.00 $1,000.00 $0.00 $1,000.00 $1,000.00 59 BORROW CY 100.00 $29.00 $2,900.00 $o.00 $29.00 $2,900.00 60 REMOVAL OF PETROLEUM CONTAMINATED: SOIL CY 100.00 $60.00 $6,000.00 $0.00 $60.00 $6,000.00 61 BREAK, REMOVE, AND REPLACE EXISTINGA ASPHALTF PAVEMENT (NON-NCDOT) SY 450.00 $90.00 $40,500.00 $0.00 $90.00 $40,500.00 62 BREAK, REMOVE, AND REPLACEE EXISTING PAVEMENT (NCDOT) SY 75.00 $240.00 $18,000.00 $0.00 $240.00 $18,000.00 63 BREAK, REMOVE, ANDI REPLACEE EXISTING CURB AND GUTTER LF 330.00 $85.00 $28,050.00 $0.00 $85.00 $28,050.00 64 BREAK, REMOVE, ANDI REPLACEE EXISTING SIDEWALKS SY 550.00 $108.00 $59,400.00 $0.00 $108.00 $59,400.00 65 BREAK, REMOVE, AND REPLACE EXISTINGI 6" CONCRETE DRIVEWAY SY 760.00 $135.00 $102,600.00 $0.00 $135.00 $102,600.00 66 2"A ASPHALT CONCRETE SURFACE COURSE SY 400.00 $88.00 $35,200.00 $0.00 $88.00 $35,200.00 67 STAKINGA ALLOWANCE AL 1.00 $5,000.00 $5,000.00 $o.00 $5,000.00 $5,000.00 68 "AS-BUILT T DRAWINGALLOWANCE LS 1.00 $10,000.00 $10,000.00 $0.00 $10,000.00 $10,000.00 69A 3/4" WATER SERVICE USING EXISTING WATERI METER EA 95.00 $1,845.00 $175,275.00 $0.00 $1,845.00 $175,275.00 70A 3/4" WATER SERVICE METERT TAILPIECE/ AND CHECK VALVE EA 50.00 $70.00 $3,500.00 s0.00 $70.00 $3,500.00 71A 2"WATER SERVICE USING EXISTING WATERI METER EA 2.00 $5,995.00 $11,990.00 $0.00 $5,995.00 $11,990.00 72A 8" INSERTA VALVE EA $0.00 $0.00 14,675.00 $0.00 $14,675.00 $0.00 73A 8" 22.5°E Bend, DUCTILEI IRONF FITTINGF FORI WATERLINES EA $0.00 $0.00 950.00 $0.00 $950.00 $0.00 74A REPAIR STORM DRAINGE AND CATCHE BASIN ONF PINE STREET LS $0.00 $0.00 19,250.00 $0.00 $19,250.00 $0.00 Total $1,816,971.50 $0.00 $1,816,971.50 WAD10xx geniD101x exceD1012 gen_ excelDFWIFarmvile 22V WaterCol MMAIEPAPAMArONCaNANV xls Attachment- Change Order No. 1- Part B, Quantity Changes Contract No. 1- Galvanized/Cast Iron Rehab 2022 Water System Improvements ARPA Project SRP-D-ARP-0120 Town ofF Farmville Quantity Contract As Per CO#1 PartA Adds/Deducts Contract As Per CO#1 PartB Item Description Unit Quantity Unit Price Amount Quantily Amount Quantity Amount 1 2"POLYVINYL CHLORIDE PIPE FOR WATERI LINES LF 2,700.00 $34.45 $93,015.00 944 $32,520.80 3,644.00 $125,535.80 2 4"D DUCTILEI IRONF PIPE FORI WATERI LINES LF 10.00 $92.00 $920.00 $0.00 10.00 $920.00 3 6"D DUCTILEI IRON PIPE FOR WATERI LINES LF 380.00 $89.00 $33,820.00 40 $3,560.00 420.00 $37,380.00 4 8"D DUCTILEI IRONI PIPE FOR' WATERI LINES LF 90.00 $107.75 $9,697.50 $0.00 90.00 $9,697.50 5 10"D DUCTILEI IRON PIPE FOR' WATERI LINES LF 20.00 $125.25 $2,505.00 $0.00 20.00 $2,505.00 6 12"F POLYVINYL CHLORIDE PIPEF FORI WATERI LINES LF 4,400.00 $105.00 $462,000.00 -167 ($17,535.00) 4,233.00 $444,465.00 7 Joint LF 80.00 $157.75 $12,620.00 -18 ($2,839.50) 62.00 $9,780.50 8 12"D DUCTILE IRON PIPE FOR' WATERI LINES, Class 350 with Nitrile gaskets LF 170.00 $152.00 $25,840.00 $0.00 170.00 $25,840.00 9 2"G GATEN VALVE ANDI BOX EA 12.00 $1,085.00 $13,020.00 4 $4,340.00 16.00 $17,360.00 10 4" GATE VALVE AND BOX EA 1.00 $1,675.00 $1,675.00 $0.00 1.00 $1,675.00 11 6"G GATE VALVEA ANDI BOX EA 37.00 $2,125.00 $78,625.00 -1 ($2,125.00) 36.00 $76,500.00 12 8" GATE VALVE ANDI BOX EA 5.00 $2,835.00 $14,175.00 -2 ($5,670.00) 3.00 $8,505.00 13 10" GATE VALVE/ ANDI BOX EA 1.00 $3,875.00 $3,875.00 $0.00 1.00 $3,875.00 14 12" GATE VALVE AND BOX EA 24.00 $4,740.00 $113,760.00 2 $9,480.00 26.00 $123,240.00 15 2": 22% Bend, PVC FITTINGF FOR WATERLINES EA 1.00 $38.00 $38.00 $0.00 1.00 $38.00 16 2-45-E Bend, PVCFITTINGI FORI WATERI LINES EA 3.00 $35.00 $105.00 -1 ($35.00) 2.00 $70.00 17 2"90* Bend, PVCI FITTINGF FOR WATER LINES EA 6.00 $26.00 $156.00 2 $52.00 8.00 $208.00 18 4" 90°E Bend, DUCTILEI IRONI FITTINGF FOR WATERL LINES EA 1.00 $610.00 $610.00 $0.00 1.00 $610.00 19 6" 11% Bend, DUCTILEI IRON FITTING FOR WATERI LINES EA 1.00 $715.00 $715.00 -1 ($715.00) 0.00 $0.00 20 6" 22% Bend, DUCTILEI IRON FITTING FOR WATERI LINES EA 1.00 $750.00 $750.00 1 $750.00 2.00 $1,500.00 21 6" 45"E Bend, DUCTILE IRON FITTINGF FOR) WATERI LINES EA 6.00 $760.00 $4,560.00 14 $10,640.00 20.00 $15,200.00 22 6" 90° Bend, DUCTILEI IRONI FITTINGF FORI WATERI LINES EA 10.00 $800.00 $8,000.00 3 $2,400.00 13.00 $10,400.00 23 8" 45°E Bend, DUCTILE IRON FITTING FOR' WATERI LINES EA 0.00 $940.00 $0.00 6 $5,640.00 6.00 $5,640.00 24 8" 90* Bend, DUCTILE IRON FITTINGI FOR' WATERI LINES EA 1.00 $975.00 $975.00 $0.00 1.00 $975.00 25 10"9 90* Bend, DUCTILEI IRONI FITTING FORI WATERL LINES EA 1.00 $1,240.00 $1,240.00 -1 ($1,240.00) 0.00 $0.00 26 12"1 11% Bend, DUCTILEI IRON FITTING FORI WATERI LINES EA 1.00 $1,430.00 $1,430.00 -1 ($1,430.00) 0.00 $0.00 27 12"2 22% Bend, DUCTILEI IRON FITTING FOR WATERI LINES EA 1.00 $1,450.00 $1,450.00 $0.00 1.00 $1,450.00 28 12"4 45° Bend, DUCTILEI IRON FITTING FOR WATERI LINES EA 34.00 $1,440.00 $48,960.00 6 ($8,640.00) 28.00 $40,320.00 29 12" 90* Bend, DUCTILE IRONF FITTING FORI WATERI LINES EA 12.00 $1,505.00 $18,060.00 -2 ($3,010.00) 10.00 $15,050.00 30 2"Service Saddley with Corporation Stop EA 1.00 $2,000.00 $2,000.00 4 $8,000.00 5.00 $10,000.00 31 2"x2" Tee, PVC FITTINGI FORI WATER LINES EA 2.00 $215.00 $430.00 $0.00 2.00 $430.00 32 4"x4" Tee, DUCTILE IRONF FITTING FORV WATERL LINES EA 1.00 $1,220.00 $1,220.00 $0.00 1.00 $1,220.00 33 6'x4" Tee, DUCTILE IRONI FITTINGI FORI WATERI LINES EA 0.00 $1,310.00 $0.00 $0.00 0.00 $0.00 34 6'x6" Tee, DUCTILE IRONI FITTINGF FORI WATERL LINES EA 18.00 $1,505.00 $27,090.00 $0.00 18.00 $27,090.00 35 8'x8" Tee, DUCTILEI IRONF FITTINGFORY WATERL LINES EA 4.00 $1,740.00 $6,960.00 -1 ($1,740.00) 3.00 $5,220.00 36 12'x6" Tee, DUCTILEI IRONI FITTINGI FOR' WATER LINES EA 11.00 $2,160.00 $23,760.00 3 $6,480.00 14.00 $30,240.00 37 12'x8" Tee, DUCTILEI IRONI FITTING FOR WATERL LINES EA 2.00 $2,245.00 $4,490.00 $0.00 2.00 $4,490.00 38 12'x10" Tee, DUCTILE IRONF FITTING FORI WATERI LINES EA 1.00 $2,590.00 $2,590.00 $0.00 1.00 $2,590.00 39 12'x12" Tee, DUCTILE IRON FITTINGF FOR' WATERI LINES EA 8.00 $3,065.00 $24,520.00 -3 ($9,195.00) 5.00 $15,325.00 40 6'x4"F Reducer, DUCTILEI IRONI FITTINGI FORI WATERL LINES EA 1.00 $830.00 $830.00 $0.00 1.00 $830.00 41 8"x6"F Reducer, DUCTILE IRONFITTINGI FORI WATERI LINES EA 1.00 $1,010.00 $1,010.00 $0.00 1.00 $1,010.00 42 12'x6" Reducer, DUCTILEI IRONI FITTING FOR WATERI LINES EA 4.00 $1,265.00 $5,060.00 -1 ($1,265.00) 3.00 $3,795.00 43 12"x8" Reducer, DUCTILEI IRONI FITTINGI FORI WATERI LINES EA 2.00 $1,380.00 $2,760.00 -1 ($1,380.00) 1.00 $1,380.00 44 11/2"F Plug, PVC FITTING FORI WATERI LINES EA 4.00 $45.00 $180.00 3 $135.00 7.00 $315.00 45 2"Plug. PVC FITTING FOR WATERI LINES EA 3.00 $45.00 $135.00 $0.00 3.00 $135.00 46 6"P Plug, DUCTILEI IRON FITTING FOR' WATERI LINES EA 9.00 $455.00 $4,095.00 $0.00 9.00 $4,095.00 47 8"F Plug, DUCTILE IRONI FITTING FOR WATER EA 3.00 $580.00 $1,740.00 $0.00 3.00 $1,740.00 48 12"F Plug, DUCTILE IRON FITTINGI FOR' WATERL LINES EA 5.00 $860.00 $4,300.00 $0.00 5.00 $4,300.00 49 6"Plug Tapped 2" DUCTILEI IRON FITTING FOR' WATERI LINES EA 7.00 $485.00 $3,395.00 4 ($1,940.00) 3.00 $1,455.00 50 6" ROAD CROSSING with6 6" STEEL CASING LF 35.00 $200.00 $7,000.00 $0.00 35.00 $7,000.00 W:D10xx genlD10ix exceND1012 gen_ excelDFWIFarmvile 22V WateriCol FARMVILLE-2 ZARPAWATONICOH -0013 xis Attachment- Change Order No. 1- Part B, Quantity Changes Contract No. 1- Galvanized/Cast! Iron Rehab 2022 Water: System Improvements ARPAF Project SRP-D-ARP-0120 Town of Farmville Quantity Contract As Per CO#1 PartA Adds/Deducts Contract As Per CO#1 PartB Item Description Unitl Quantity Unit Price Amount Quantity Amount Quantity Amount 51 10"F ROAD CROSSING with 10": STEEL CASING LF 65.00 $255.00 $16,575.00 $0.00 65.00 $16,575.00 52 24"F ROAD CROSSING with 24" STEEL CASING LF 80.00 $515.00 $41,200.00 $0.00 80.00 $41,200.00 53 24" DRYBORE with 24" STEEL CASING LF 160.00 $817.00 $130,720.00 20 $16,340.00 180.00 $147,060.00 54 FIRE HYDRANT EA 6.00 $6,550.00 $39,300.00 $0.00 6.00 $39,300.00 55 TYPEII- - RESIDENTIAL BLOW-OFFA ASSEMBLY EA 4.00 $3,400.00 $13,600.00 $0.00 4.00 $13,600.00 56 3/4" WATER SERVICEA AND: SERVICE TRANSFER EA 0.00 $2,060.00 $0.00 $0.00 0.00 $0.00 57 2"V WATER: SERVICE AND: SERVICE TRANSFER EA 0.00 $7,000.00 $0.00 $0.00 0.00 $0.00 58 DWI TEMPORARY CONSTRUCTION: SIGN EA 1.00 $1,000.00 $1,000.00 -1 ($1,000.00) 0.00 $0.00 59 BORROW CY 100.00 $29.00 $2,900.00 $0.00 100.00 $2,900.00 60 REMOVAL OFF PETROLEUM CONTAMINATED: SOIL CY 100.00 $60.00 $6,000.00 -100 ($6,000.00) 0.00 $0.00 61 BREAK, REMOVE, ANDI REPLACE EXISTING, ASPHALT PAVEMENT (NON-NCDOT) SY 450.00 $90.00 $40,500.00 1680 $151,200.00 2,130.00 $191,700.00 62 BREAK, REMOVE, AND REPLACE EXISTING PAVEMENT (NCDOT) SY 75.00 $240.00 $18,000.00 $0.00 75.00 $18,000.00 63 BREAK, REMOVE, AND REPLACE EXISTING CURBA AND GUTTER LF 330.00 $85.00 $28,050.00 98 ($8,330.00) 232.00 $19,720.00 64 BREAK, REMOVE, ANDI REPLACEE EXISTING SIDEWALKS SY 550.00 $108.00 $59,400.00 -430 ($46,440.00) 120.00 $12,960.00 65 BREAK, REMOVE, ANDE REPLACEE EXISTING 6" CONCRETE DRIVEWAY SY 760.00 $135.00 $102,600.00 -710 ($95,850.00) 50.00 $6,750.00 66 2"A ASPHALT CONCRETE SURFACE COURSE SY 400.00 $88.00 $35,200.00 -400 ($35,200.00) 0.00 $0.00 67 STAKINGA ALLOWANCE AL 1.00 $5,000.00 $5,000.00 $0.00 1.00 $5,000.00 68 "AS-BUILT T" DRAWING ALLOWANCE LS 1.00 $10,000.00 $10,000.00 $0.00 1.00 $10,000.00 69A 3/4" WATER SERVICE USINGI EXISTING WATERI METER EA 95.00 $1,845.00 $175,275.00 6 $11,070.00 101.00 $186,345.00 70A 3/4" WATER SERVICE METER TAILPIECE, AND CHECK VALVE EA 50.00 $70.00 $3,500.00 6 $420.00 56.00 $3,920.00 71A 2" WATER SERVICE USINGE EXISTING WATER METER EA 2.00 $5,995.00 $11,990.00 3 $17,985.00 5.00 $29,975.00 72A 8" INSERTA VALVE EA 0.00 $14,675.00 $0.00 1 $14,675.00 1.00 $14,675.00 73A 8" 22.5° Bend, DUCTILEI IRON FITTING FORI WATERI LINES EA 0.00 $950.00 $0.00 2 $1,900.00 2.00 $1,900.00 74A REPAIR STORMI DRAINGE AND CATCH BASIN ONF PINE STREET LS 0.00 $19,250.00 $0.00 1 $19,250.00 1.00 $19,250.00 Total 0 $1,816,971.50 $65,258.30 0.00 $1,882,229.80 WAD10xgeniDioix: excelD1012 gen_ exceDFWAFarmylle? 221 WaterCol FARMVILEZ2ARPAWAT- CNI-CO#1- -001. xis o N V a a Agenda Item 2D T: 1 TO: The Honorable Mayor and Commissioners a 9 * June 23, 2025 Subject: Request to Award Service Sidearm to Retiring SRO Jeffrey Smith Effective June 11, 2025, SRO Jeffrey Smith retired after 20 years of dedicated service with the Farmville Police Department. He began his career with the department in 2005 as a patrol officer. Over the years, he served the community with professionalism and integrity, ultimately transitioning to the role of School Resource Officer at Farmville Middle School in 2019. While at Farmville Middle School he made a lasting impact on students, staff and the entire community that he served. As stated in N.C.G.S. 17F 20, the governing body of a law enforcement agency may, in its discretion, award a retiring member, upon request, the service sidearm of that member. Itis my request that SRO Jeffrey Smith be awarded his sidearm for his years of service with the Town ofl Farmville. Approve request to awarded SRO Jeffrey Smith his sidearm for his Action Recommended: years of service with the Town of Farmville. Staff Contact Name- Email and Phone: Jeffrey Spencer- senserlamyllemegoy - (252) 753-4111 o N N - A Agenda Item 21 t: 1EZ TO: The Honorable Mayor and Commissioners a 9 e V June 23, 2025 Subject: Presentation/Adoption of Horne Avenue Streetscape Plan Beginning in 2024, the Town of Farmville contracted with Stewart Planning Consultants to develop a Streetscape Plan for West Horne Avenue, between May Boulevard and Main Street. Justin Oakes, Planning Director, has worked with the team from Stewart throughout the process, as well as coordinated with Parks and Recreation and Public Works staff, as this project involves elements that would impact each department. Throughout the process, the proposed work has been presented to the Board of Commissioners, Planning Board, and Recreation Board for review and comments. After addressing the feedback received, Stewart presented a final draft ofthe Streetscape Plan to the Planning Board at their June 10th meeting. Following their review and a presentation from the staff at Stewart, the Planning Board unanimously recommended to the Board of Commissioners adoption oft the Horne Avenue Streetscape Plan. Action Recommended: Adoption of Horne Avenue Streetscape Plan Staff Contact Name- Email and Phone: Justin Oakes- jokesdfammvilemegoy - (252) 753-5921 RESOLUTION (2025) RESOLUTION ADOPTING WEST HORNE AVENUE STREETSCAPE PLAN WHEREAS, the Town of Farmville is a destination community, with visitors from across the region and the state, enjoying an eclectic variety of shops, restaurants, events, and programs; and WHEREAS, many of these visitors access Farmville's picturesque downtown, Town Common, and Athletic Complex from Interstate 587, then use May Boulevard and West Horne Avenue to arrive at these destinations; and WHEREAS, in 2024, the Town ofFarmville, through the Planning staff and consultant team, embarked to develop a Streetscape Plan for the West Horne Avenue corridor; and WHEREAS, it is the intent of this plan to reshape West Horne Avenue into an inspired streetscape that improves the pedestrian realm, serving the needs of the properties it impacts, which includes the Farmville Athletic Complex and Town Common, while enhancing the visitor experience; and WHEREAS, this effort includes recommendations that would enhance the walkability, safety, and parking infrastructure, as well as highlight beautification options to make Horne Avenue a desirable entry into downtown; and WHEREAS, a presentation on the final findings and recommendations was made to the Farmville Planning Board on June 10, 2025, resulting in a recommendation of approval of the plan; and NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Town of Farmville hereby: 1. Adopts the West Horne Avenue Streetscape Plan Adopted this the 23d day of June, 2025. John O. Moore, Mayor Attest: Amy Johnson, Clerk Certified by: (SEAL) Date: 1 5 K o - 0 51 - - & : S 8 5 3 de 8 5 I * a de de e - E E I 1 I 0 E E e E e Dr a 3 a e a € e S 5 E 05 E E 9 * liH 8 a SIANVMN 0403D ISLIENEVAN 01HN, SWIN - 3 E - B A 0 de f 9 6 150131 GATBAVWN a -A FE a a S 1S398039'N - sL : - a - F NV & ISGIHN ISGIHN - S INT MM - 36) 0 a NEWESIVINE - - 009 ISN NWHION ONOVAHIHON - BI HIHC 8 CEVA31N08 AWW asuus SQTN, S S N - BI8IS AVW N S 3 - 6 a VN a E € 2 2 2 1 . a 9 - - 9 5 A 5 - E W 0 9 - & 133H1S 39HO39N. 3ABONON a 13315 LISUWVEN - - I 1 2 33H1S CTN - 133HISNIVW J - - a € 5 BHISIANTVMN: 5 a € W a à - - à I I 9 I E S a 3 S e 9 - 00 I € 8 $ A 2 a 8 8 $ E 4 o a a 5 3 I E b & E 5 E I f - 3 o N I - : 5 3 e I I I A - 5 8 I 6 & e D I a 3 e 5. 5 1 3 6 4 $ a - 9 E E 6 I ! N à &1 e 1 de 3 - , % Agenda Item 22 EST. 173 TO: The Honorable Mayor and Commissioners S V M June 23, 2025 Subject: Adoption of Neuse River Regional Hazard Mitigation Plan The attached Resolution of Adoption relates to the Neuse River Regional Hazard Mitigation Plan. The Neuse River Plan involves Greene, Jones, Lenoir, Pitt and Wayne County, as well as all incorporated municipalities throughout the Region. The planning process was initiated early last year (2024) and will be completed following adoption by the Board of Commissioners followed by formal certification of the plan for the next five-year cycle. Development ofthe draft document involved a series ofHazard Mitigation Planning Committee meetings, as well as two public input meetings. Each jurisdiction was represented by Staff, as well as Citizen Stakeholders. A full copy ofthe draft plan, as well as materials associated with the planning process can be viewed through the following web link: tips/www.neuseriverhmp.com Action Recommended: Endorse Resolution of Adoption Staff Contact Name- Email and Phone: Justin Oakes- joakesfarmvilemegoy = (252) 753-5921 RESOLUTION (2025) RESOLUTION ADOPTING NEUSE RIVER REGIONAL HAZARD MITIGATION PLAN WHEREAS, the citizens and property within the Town ofFarmville are subject to the effects of natural hazards that pose threats to lives and cause damage to property, and with the knowledge and experience that certain areas of the region are particularly vulnerable to dam failure, drought, earthquake, excessive heat, flooding, hurricane and coastal hazards, thunderstorm, tornado, winter weather, and wildfire; and WHEREAS, the Town ofFarmville desires to seek ways to mitigate the impact of identified hazard risks; and WHEREAS, the Legislature ofthe State of North Carolina has in Article 5, Section 160D-501 of Chapter 160D of the North Carolina General Statutes, delegated to local governmental units the responsibility to adopt regulations designed to promote the public health, safety, and general welfare ofits citizenry; and WHEREAS, the Legislature of the State of North Carolina has enacted General Statute Section 166A-19.41 (State emergency assistance funds) which provides that for a state of emergency declared pursuant to G.S. 166A-19.20(a) after the deadline established by the Federal Emergency Management Agency pursuant to the Disaster Mitigation Act of 2002, P.L. 106-390, the eligible entity shall have a hazard mitigation plan approved pursuant to the Stafford Act; and. WHEREAS, Section 322 oft the Federal Disaster Mitigation Act of 2000 states that local governments must develop an All-Hazards Mitigation Plan in order to be eligible to receive future Hazard Mitigation Grant Program Funds and other disaster-related assistance funding and that said Plan must be updated and adopted within a five year cycle; and WHEREAS, the Town of Farmville has performed a comprehensive review and evaluation of each section of the previously approved Hazard Mitigation Plan and has updated the said plan as required under regulations at 44 CFR Part 201 and according to guidance issued by the Federal Emergency Management Agency and the North Carolina Division of Emergency Management. WHEREAS, it is the intent of the Board of Commissioners of the Town of Farmville to fulfill this obligation in order that the Town of Farmville will be eligible for federal and state assistance in the event that a state of disaster is declared for a hazard event affecting the Town; NOW, THEREFORE, be it resolved that the Board of Commissioners of the Town of] Farmville hereby: 1. Adopts the Neuse River Regional Hazard Mitigation Plan. 1 2. Vests the Planning Department with the responsibility, authority, and the means to: (a) Inform all concerned parties oft this action. (b) Cooperate with Federal, State and local agencies and private firms which undertake to study, survey, map and identify floodplain areas, and cooperate with neighboring communities with respect to management of adjoining floodplain areas in order to prevent exacerbation ofexisting hazard impacts. 3. Appoints the Planning Director to assure that the Hazard Mitigation Plan is reviewed annually and every five years as specified in the Plan to assure that the Plan is in compliance with all State and Federal regulations and that any needed revisions or amendments to the Plan are developed and presented to the Town of Farmville Board of Commissioners for consideration. 4. Agrees to take such other official action as may be reasonably necessary to carry out the objectives of the Hazard Mitigation Plan. Adopted this the 23rd day of June, 2025. John O. Moore, Mayor Attest: Amy Johnson, Clerk Certified by: (SEAL) Date: 2 o W - à Agenda Item 23 EST: 172 TO: The Honorable Mayor and Commissioners a 4 * V June 23, 2025 Subject: July Board of Commissioners Special Called Public Hearing The Board of Commissioners will need to schedule a Special Called Public Hearing regarding the town's application to the Local Government Commission regarding financing for the town's Fire Station project. After polling all commissioners, July 22nd at 12:00 PM appears to be the best time for everyone. Action Recommended: Schedule Special Called Public Hearing on July 22, 2025. Staff Contact Name- Email and Phone: Justin Oakes - joakesfarmvilemnegov - (252) 753-6700