Board of Commissioners 26 Agenda Item Transmittal Form - a . Procurement/Contract Transmittal Form GRORG 1 Type of Contract: Multi Year CC Use Only Contract #: Submission Information: Vendor Information: Contact Name: Vendor Name: CivicPlus Tahira Wilson, Deputy Director Department: Address: 302 South 4th Street Suite 500 Manhattan, KS Parks & Recreation 66502 Project Title: CivicPlus Statement of Work Email: emaieranemnecwtpus.com Budgeted: Yes Phone #: 785-222-4988 Funding Account Number: Contact: Jennifer Ahern 6120-523850 Contract Amount: 47,028.25 Term of Contract: 36 month period/billed annually Contract Type: Services Contract Action: New Original Contract Number: Notes and Comments: Parks and Recreation respectfully requests approval of the Statement of Work (quote) from CivicPlus for the implementation of a new recreation software system to support daily departmental operations. The initial term of the agreement will begin upon signing and extend for 36 months from the effective date. The department is already familiar with CivicPlus and its capabilities. Year One $12,992.50 Year Two $16,664.88 Year Three $17,370.87 2025-254 GP CivicPlus Statement of Work 302 South 4th St. Suite 500 Quote #: Q-96760-1 Manhattan, KS 66502 Date: 4/1/2025 7:23 AM US Expires On: 6/30/2025 Client: Bill To: Rockdale County, GA ROCKDALE COUNTY, GEORGIA SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Jennifer Ahern mlerahen@owgplacon Net 30 One-time(s) QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 Recreation Management Premium Package -Project Coordination -Branded Public USD 3,885.00 Premium Portal -Help Center Access Access to Live Project Support -Named Implementation Consultant 4.00 Recreation Management Virtual Training (Virtual) - half day, up to 4 hours USD 3,000.00 Training (Half Day Block) 1.00 Recreation Management Virtual Consulting (Virtual) - half day, up to 4 hours USD 750.00 Consulting (Half Day Block) 1.00 Recreation Management Includes setting CivicPlus Pay configuration, configuring USD 0.00 External Processor CivicPlus products for accepting payments, advanced Implementation - Forte troubleshooting with our partner's support. Recurring Service(s) QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 Recreation Management Annual Recreation Management Annual Fee USD 10,447.50 Fee 1.00 Document Management Document Management Module: Enabled to allow USD 3,000.00 customers to upload documents and staff to manage records. V.PD 06.01.2015-0048 Page 1 of4 QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 Recreation Management Pay Maintenance and Support Annual Fee USD 0.00 External Processor Annual Fee - Forte ESISe-IANAtcmCI USD-68,955.00 V.PD 06.01.2015-0048 Page 2 of 4 Chart of Payments Annual Subscription Charges CPA Yearly Charge Total Annual Billing Year One USD 10,447.50 USD 2,545.00 USD 12,992.50 Year Two USD 14,119.88 USD 2,545.00 USD 16,664.88 Year Three USD 14,825.87 USD 2,545.00 USD 17,370.87 Total Initial Term USD 39,393.25 USD 7,635.00 USD 47,028.25 Year Four USD 15,567.17 USD 0.00 USD 15,567.17 Initial Term Invoice Schedule One time fees will be spread equally across 3 years, initial year invoiced at signing and subsequent years invoiced on the anniversary of signature date Initial Term Beginning at signing and ending 36 months from the date of signature. Renewing annually on the date of signature. Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date Annual Uplift 5% to be applied in year 2 This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at mtps/www.cwtplushep.hclen.usplegal stuff (collectively, the "Binding Terms"), By signing this SOW, Client expressly agrees to the terms and conditions of the Binding Terms throughout the term of this SOW. Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein. V.PD 06.01.2015-0048 Page 3 of 4 Acceptançe of Quote # Q-96760-1 The undersigned has read and agrees to the Binding Terms, which are incorporated into this SOW, and have caused this SOW to be éxécuted as of the daté signéd by thè Customer which will be thé Effectivé Date: For CivicPlus Billlng Information, pleasé visit shCMGLASADMATNK Adthorized Client Signature GivicPlus By-(please sign): By (please sign): 2 It PrintedName: Printed/Nimer hAfve Vn. Ness Amy Vikander Tue: Title: Chuir aCEO Senior Vice President of Customer Success Daté: Daté: 6/14/2025 Orgahlzation Legal Namé: Rocldule Coupy GA ATTEST: Billing Contact: Tahiva Wrisor Titie: Jennifer O. Rutledge, County Clerk Depul5 Divechor Billaog Phone Number: Approved as toi fom 770-278-7295 BiWing Email: Tahiva. a Wloner nedaccm7-w M. Qader A, Balg, County Attomey Billing Address: Mailing Addrèss: (If differênt from above) POI Number; (Info nèeded on Invoice (PQ or Job#) if required) V.PD06.01.2915:0048 Page 4 of4 4