Board of Commissioners ALE Agenda Item Transmittal Form / Procurement/Contract Transmittal Form GORGNP CC Use Type of Contract: Multi Year Only Contract #: Submission Information: Vendor Information: Contact Name: Vendor Name: ESO Solutions, Inc. Meagan Laseter Department: Address: PO Box 679449, Dallas, TX 75267 Fire & Rescue Project Title: Email: Reld.Bbby@e50.com 2024-97: ESO Emergency Reporting Software - Contract Phone #: 972-757-7180 Renewal & Change Order Price Increase & Term Extension. Contact: Reid Bibby Budgeted: Yes Funding Account Number: Term of Contract: One Year w/Option to Renew One 100-3520-521200.31 Additional Year; Addition: One Year Optional Contract Term Contract Amount: 543.75 Contract Type: Services Contract Action: Change Order Original Contract Number: 2024-97 Notes and Comments: Change Order & Contract Renewal to 2024-97: Contract Renewal with Price Increase & Add One Annual Renewal Option to the Contract Term. RCFR requests to renew this contract in the increased amount of $543.75 for 07/13/2025 - 07/12/2026, and requests to add one (1) annual renewal option to the contract term. ESO Solutions, Inc. provides RCFR with the software required to access our historical emergency reporting data. This access is necessary to fulfill ORR's & for data retention compliance. Requisition & Agenda Item Form submitted to Purchasing on 05/02/2025. Original Contract Amount: $500.00/Annually Change Order-Price Increase: $543.75/Annually Original/1st Term: 07/13/2024 - 07/12/2025 Contract Renewal Term: 07/13/2025 - 07/12/2026 C.O.to Term: Add One (1) Optional Renewal Term New Contract Expiration Date: 07/12/2027 (if exercised) 235-281 GoN Board of Commissioners Agenda Item Transmittal Form Procurement/Contract Transmittal Form Revised 1/17/25 Type ofcontract: 1year L Multi-year LX Single Event D Contract #: BOC Approval Date: Submission Information Vendor Information: Contact Name: James Robinson Vendor Name: ESO Solutions, Inc. Department: Fire Rescue Address: PO Box 679449 Project' Title: Contract Renewal Change Order - Price Address: Dallas, TX 75267-9449 Increase & Add One Annual Renewal Option to the Email: Reld.Bbby@eso.com Contract Term for Historical Reporting Data Access. Phone #: (972) 757-7180 Funding Account Number: 100-3520-521200-31 Contact: Reid Bibby Comtract amount: $543.75/Annually Budgeted (X) Not Budgeted C) Term of contract: Renew: 07/13/2025 - 07/12/2025; Contract Type: Goods 0 Services (X) Grant 0 Change Order: Add One Annual Renewal Option to the Contract Action: New C) Renewal (X) Change Order (X) Contract Term. Original Contract Number: 2024-97 Chiet Financial Officer Senior Procurement! Manager Signature Ihave reviewed the attached contract, and the amounti is Ihave reviewed the attached contract, and it is in compliance approved for processing. with Purchasing Policies of Rockdale County. Signature: Date: Signature: Date: Detailed Summary of Contract, Change Order to 2024-97: Contract Renewal with Price Increase & Add One Annual Renewal Option to the Contract Term. RCFR requests to renew this contract in the increased amount of $543.75 for07/13/2025 E 07/12/2026, andi reguests to add one (1) annual renewal option to the contract term. ESO Solutions Inc, provides RCFR with the software required to access our historicall emergency reporting data. This access is necessary, tofulfill ORR'S & for data retention compliance. 5 7 Original Contract Amount: $500,00/Annualy, Change Order-Priçe Increases $54375/Annualy Original/! Term 07/13/2024 a 07/12/2025 Contract Renewal Term: 07/13/2025 07/12/2026 C.O. to Term: Add One (1)Optional Renewal Term New Contract Expiration Date: 07/12/2027 (if exercised) Department Head/Elected Official Signature: Date: S1las Contract No. 2024-97-COI AMENDMENT NO, 1 TO THE AGREEMENT FOR EMERGENCY REPORTING SOFTWARE DATED JUNE 25, 2024 This CONTRACT AMENDMENT, made and entered into by and between ROCKDALE COUNTY, GEORGIA, hereinafter called the "County", > and ESO SOLUTIONS, INC., hereinafter called the "ESO", shall be incorporated into and become a part oft the original Agreement cited immediately above. NOW, THEREFORE, for and in consideration of the covenants and promises to be carried out by each party herein and in the original Agreement cited above, it is agreed by and between the parties to amend the term of the Agreement as follows: 1. The current price of $500/Annually is increased to $543.76/Anmnally in accordance with ESO's Quote dated April 23, 2025, attached hereto and made a part hereof. 2.. Renew contract term through July 13, 2026, and add one option to renew for an additional one (1) year period. All other terms and conditions remain in effect in accordance with the Agreement referenced in this Amendment. IN WITNESS WHEREOF, the parties hereto have executed this Contract Amendment on this 4th day of June 2025. ESO Solutions, Inc. Rockdale County, Georgia By: 2 By: Robert Munden, Chief Legal & Compliance Officer JaNice Van Ness, Chair & CEO Attest: Attest: Jennifer Rutledge Director/County Clerk Approved as to form: M. Qader A. Baig, County Attorney Quote Date: 04/23/2025 Customer Name: Rockdale County Fire Rescue (GA) Quote #: Q-199728 eso Quote Expiration date: 07/22/2025 ESO Account Manager: Reid Bibby CUSTOMER CONTACT BILLING CONTACT Customer Rockdale County Flre Rescue Payor Rockdale County Fire Address 1496 Rockbridge Rd (GA) Rescue (GA) Name JaNiçe Van Ness Name Meagan Laseter Conyers GA, 30012 Email janice.vanness@rockdalecounty Email meagan.astererockdale Billing! Frequency Annual ga.gov countyga.gov Phone (770) 278-7028 Phone 770-278-8432 Initial Term 12 months ER Fire otel (USD) de uype ER Fire Historical Data Access 1 $543.75 Recurring Total Recurring Fees USD $543.75 Total One-Time Fees USD $0.00 TOTAL FEES USD $543.75 All Fees herein are in USD Quplé Bales 04/23/2025 Custoihe Napie: Rodkgalé GounlyF Fire Rescue (GA) ww o Qubtel: 9-499728 so Quole Explratlono datè: a7/22/2025 ESDA Account Manager: Reld Bibby TERMS AND GONDITIONS: 1. Ift the Çustorner indicated abovê has an existing master agréément with ESQ (Agreement) dated on or after January 1, 2018, then that Agreement wit govern thls Quofe. Otherwise, Customer Intends and agrees that thls Quote adopts and Incorporates the terms and conditions of the ESAand assoclated HIPAA businesa assooiate agreement hosted at the following web àddiess, and thatthe products ahd. servides ordered above arei subléat theréto: AamamAN 2. The Effective Date of this Quote shall be the finat date of signature, 3. Customer Is responsible forthe payment of all Feès: showh. ESO Will acdépt Fee paymènt from a payor (if Indicated above) if ESO has an approplateagreenient With thé Payor. 4, ESQ. réserves the dght to not accept any Quoté signed afterthe Quote Expiration Date. Rockddle CountyFiré Réscue( (GA). Signature: * ATTEST: Print Name: Vhn JoMu Nev Title: Cheir CEO Jennifer O. Rulledge, County Clerk Datei The subsoription term shall begin 15 calendar days after the Effective Date (Subscription Start Date). A Fees are lnvoiçed on or about the Effectiye Date, After the Initial Term, Recurfing Fees are. due on thé anniversary ofthe Subscription Start Daté. Approved as tot form M. Qader A. Balg, County Attorney Quotel Date: 04/23/2025 Customer Name: Rookdale County Fire Rescue (GA) Quote #: Q-1.99728 eso Quote Explration date: 07/22/2025 ESO, Account Manager: Reld! Blbby ER Fire I E Produdt Description t a S ERI Fire -Historical Data Aocess