NOTICEOF A SPECIAL MEETING OF THE CITY COUNCIL OF THECITY OF HEMPSTEAD PLEASE NOTE: Public comments and matters from the floor are limited to 3 minutes per person. Allotted minutes cannot be transferred to other individuals. Ifyou would like to request to speak, please do sO in advance of the meeting by filling out a Request to Address Council form available upon entrance to the meeting. Please silence all cell phones and electronic devices. PRESENTATIONS ARE LIMITED TO 7 MIINUTES. Notice is hereby given that a Special Meeting of the City Council of the City of] Hempstead will be held on Tuesday, the 24th day ofJune, A.D., 2025 at 5:00 P.M. at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas, at which time the following subjects will be considered, to-wit: 1. Call to order and invocation. 2. Pledge of Allegiance. 3. Public Comments. 4. Consideration and action on the approval for the release of payment for completed renovations of the HEDC Building, and approval of all invoices submitted by Bulldog Construction and Remodeling. The City Council of the City of Hempstead reserves the right to adjourn into executive session at any time during the course ofthis meeting to discuss any ofthe matters listed below authorized by Texas Government Code, Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), and 551.086 (Certain Public Power Utilities: Competitive Matters). 5. Adjourn City Council Meeting. Dated-this the 20th day ofJune, A.D., 2025. 7 By: AAZ Sabrina Alvarez, City Secretary I, the undersigned authority, do hereby certify that the above Notice of a Regular Meeting of the governing body of the City of Hempstead is a true and correct copy of said Notice, and that a true and correct copy of said Notice was posted on the City Hall bulletin board and entrances to City Hall, in the City Hall of said City of Hempstead, Texas, a place convenient and readily accessible to the general public at all times, and that said Notice was posted on June 20, 2025 at 9:00 A.M. and remained SO posted continuously for at least 72 hours preceding the scheduled time of said meeting. Dated this the 20th day ofJ June, A.D., 2025. By: SAALRS Sabrina Alvarez, Ciey Secretary PUBLIC PARTICIPATION BY TELEPHONE The City ofHempstead City Council may conduct the meeting scheduled at 5:00 P.M. on Tuesday the 24th day of June 2025 at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. A recording ofthe telephonic meeting will be made and will be available to the public upon written request. The toll-free dial-in number to participate in the meeting telephonically is: 1-346-248-7799; Access Code 989-478-2100 IF CITY COUNCIL MEMBERS ARE GOING TO APPEAR BY VIDEOCONFERENCE A QUORUM OF COUNCILMEMBERS MUST BE PRESENT AT THE LOCATION. NOTICE OF MEETING BY VIDEO CONFERENCE The City ofHempstead City Council may conduct the meeting scheduled at 5:00 P.M. on Tuesday the 24th day of June 2025 at the Hempstead City Hall, 1125 Austin Street, Hempstead, Texas by videoconference in addition to allowing in person attendance. A quorum of the City Council will be physically present at the Hempstead City Hall, 1125 Austin Street, Hempstead. The public may participate in the City Council Meeting by using the following information: 1-346-248-7799, Access Code 989-478-2100 June 9, 2025 To Board of Directors, Hempstead Economic Development Corporation. Re: Completion of renovation of new EDC building The Hempstead Economic Development Corporation (the "Corporation") entered into contracts with Bulldog Construction (the "Contractor"). > following the solicitation ofbids, for the renovation ofthe newly acquired Economic Development Building at 1236 11th Street, Hempstead, TX 77445, the "Project"). The City ofHempstead, Texas, (the "City") acting on behalf of the Corporation, has supervised the Project and, following its final inspection by Frank Rodriguez and Michelle Killebrew, City staff has approved the completion and performance oft the renovation work by the Contractor on the Project. A copy of the Inspection report is attached as Exhibit. A. Additionally, the Contractor has submitted an. Affidavit that all Final Bills have been paid, a copy of which is attached hereto as Exhibit B. Subsequently, the Contractor has submitted invoices for the Project, in the total amount of $214,335.00, copies of which are attached hereto as Exhibit C, which have been reviewed and approved for payment by the City staff. Finally, the Contractor, will submit a Warranty Bond for the Project, a copy of which is attached hereto as Exhibit D. It is our recommendation as follows that the Board: 1. Accept the completed Project as performed by the by the Contractor based on the City's inspection and the Affidavit of Final Bills Paid by the Contractor. 2. Authorizes the payment of the Contractor's invoices in thet total amount of $214,335.00 for the Project. 3. Approves the form ofthe Warranty Bond for the Contractor's work on the Project. Frank Rodriguez Building Official / Fire Marshal Exibit A 5 Inspection Report Permit #: 065263 Task: INSPECT Inspection: BLD - BUILDING - BUILDING FINAL Due: 6/2/2025 Property: 1236 1ITH STREET Requested by: BULLDOG CONSTRUCTION, AND RE 979-221-8846-Matt Owner: CITY OF HEMPSTEAD EDC 979-826-2486 Incident #: 2271 Task #: 3034 Results: PASSED ( - PARTIAL PASS C FAILED C Notes: Completed by: A Date: bhla5 Entered into Colf Center:" Inspection Report Permit #: 065263 Task: INSPECT Inspection: BLD- BUILDING . BUILDING FINAL Due: 5/29/2025 Property: 1236 11TH STREET Requested by: BULLDOG CONSTRUCTION. AND RE 979-221-8846-Matt Owner: CITY OF HEMPSTEAD EDC 979-826-2486 Incident #: 2271 Task #: 3034 Results: PASSED ( PARTIAL PASS C FAILED C Notes: Completedb Date: shsknas Entered ino CaF Cénter: 85 Inspection Report Permit #: 065263 Task: INSPECT Inspection: BLD BUILDING BUILDING FINAL Due: 5/28/2025 Property: 1236 IITH: STREET Requested by: BULLDOG CONSTRUCTION AND RE 979-221-8846-Matt Owner: CITY OF HEMPSTEAD EDC 979-826-2486 Incident #: 2271 Task #: 3034 Results: PASSEDE PARTIAL PASS C FAILED C Notes: thuare E Hc Grokrsge / ZL InE - 2c - hLE A d 244 - Complete! by Date:_ into sgs Entered Ca fenfer Inspection Report Permit #: 065263 Task: INSPECT Inspection: MEC - MECHANICAL MECHANICAL FINAL Due: 5/28/2025 Property: 1236 IITH STREET Requested by: WALLER COUNTY ELECTRIC 979-8262145-Jonathan Owner: CITY OF HEMPSTEAD EDC 979-826-2486 Incident #: 2272 Task #: 3035 Results: PASSED ( PARTIAL PASS C FAILED C Notes: Completed by Entered Dislngbe into pavefer. K5 Inspection Report Permit #: 065263 Task: INSPECT Inspection: ELE ELECTRICAL - ELECTRICAL FINAL Due: 5/28/2025 Property: 1236 IITH STREET Requested by: WALLER COUNTY ELECTRIC 979-8262145-Jomathan Owner: CITY OF HEMPSTEAD EDC 979-826-2486 Incident #: 2273 Task #: 3036 Results: PASSED ( PARTIAL PASS C FAILED C Notes: Completed y Date: énter hebs Entered intoy 469 Inspection Report Permit #: 065263 Task: INSPECT Inspection: PLB PLUMBING - PLUMBING FINAL Due: 5/28/2025 Property: 1236 11TH STREET Requested by: A TRUJILLO PLUMBING 832-596-6200-Victor Owner: CITY OF HEMPSTEAD EDC 979-826-2486 Incident #: 2274 Task #: 3037 Results: PASSED ( PARTIAL PASS C FAILED C Notes: K-277 Completed by Entered into Ca agfbs Exibit B Final Bills Paid Affidavit by Contractor Matthew Hyatt (hereinafter referred to as BEFORE ME, the undersigned authority, personally oath affirmed "Contractor"), known to me to be a credible person, TeRe after being by me duly sworn, upon stated and that: "My name is Matthew Hyatt and I am the Owner of Bulldog Construction hereafter sometimes referred to in this affidavit as' "Contractor". Contractor's business address is 36010 E Park Dr Hempstead, TX The undersigned Contractor has personal knowledge of the facts stated herein and has full authority to make the agreements in this affidavit on behalf of Contractor. Pursuant to and in accordance with a written construction contract between Matthew Hyatt Contractor, and Hempstead EDC Owner/Administrator, Contractor fumished materials and labor for the construction, renovation, or repair ofimprovements located on or relating to project known as EDC Office Remodel located at 1236 11th Street City of Hempstead Waller County, Texas, legally described in Exhibit "A" attached hereto and made aj part hereof for all purposes (the "Property"). All work provided for under said written construction contract, together with all changes and supplements thereto, has been fully completed in accordance with the terms and provisions thereof. Contractor has paid each of its subcontractors, laborers, suppliers and materialmen in full for all labor and materials provided to Contractor for or in connection with the construction, renovation, or repair ofi improvements on or relating to the subject Property, or any portion thereof, excepting only the amounts owed for the following specified bills to the persons identified below. Contractor warrants and represents that the following specified bills will be paid to Contractor by Owner/Admimistrator: in reliance on this Finall Bills Paid Affidavit: Name of Payee Address Telephone No. Amount Owed Other than the above specified bills owed to the above referenced persons, Contractor is not aware of any unpaid bills, claims, demands, or causes of action by any ofits subcontractors, laborers, suppliers, or materialmen for or in connection with the furnishing oflabor or materials, or both, for the construction, renovation, or repair ofi improvements located on or related to the subject Property. In consideration of the funds paid to Contractor by Owner/Administrator and by Lender on behalf of Owner/Administrator in reliance on this affidavit, Contractor waives and releases all of Contractor's statutory and constitutional mechanic's lien rights connected with the construction of the Project, conditioned on the actual payment or collection if payment is made by check or draft. Contractor further understand that this Final Bills Paid Affidavit is being given pursuant to and in accordance with Sections 53.085 and 53.259 of the Texas Property Code and that the intentional, knowing, or reckless making of a false or misleading statement in this Affidavit constitutes an offense under said Section andi is a Class A misdemeanor. Contractor hereby indemnifies and holds harmless Owner/Administrator from any and all claims, demands or causes of action, and any costs, expenses, and attomey's fees incurred in connection therewith, arising from or connected with, the statements and representations contained herein." 9 Form 16 - Final Bills Paid Affidavit Page 1 of 3 EXECUTED this SOdayo of Movy ,20 25. Bulldog Construction [Name of ContraglerCompany) & By: Printed) Nane.Metthew Hyatt Title: owmer Notary's Acknowledgement Before me, the undersigned authority, on this day personally appeared who first being duly swom by me to be the person whose name is subscribed to the foregoing Final Bills Paid Affidavit, acknowledged that he/she has the authority to make this Final Bills Paid Affidavit, and further acknowledged to me that he/ she executed the same for the purpose and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE on this the 90 of day MW ,20 16 (Seal) quy ullic, State of I Exas commission expires M-24-24 YESSICA BARCENAS Notary Public, Stote of Texas Comm. Expires 10-24-2026 Notary ID 13403083-1 Form 16 - Final Bills Paid Affidavit Page 2 of 3 EXHIBIT "A" Form 16 - Final Bills Paid Affidavit Page 3 of 3 Exibit C Invoice Bulldog Construction 36010 East Park Dr. Date Invoice # Hempstead TX 77445 5/28/2025 312 Bill To Hempstead EDC Katherine Ward 1236 11th Street Hempstead, TX 77445 P.O. No. Terms Project Quantity Description Rate Amount Remove and replace 10 exterior windows and frames. Frames to be dark bronze 18,500.00 18,500.00 storefront type frames. Glass to be 1" insulated, low-e glass with bronze tint. All exterior windows tol be caulked with dark bronze polyurethane commercial grade sealant. Remove and replace 2 interior windows and frames. Frames tol be dark bronze storefront type frames. Glass to be 1/2" clear tempered glass with custom 12"x2" in the bottom and 4"1 hole in the middle for speaker cover. Remove: 3 existing HVAC units. Furnish and install 2 new Daikin 7.5 ton: systems with 52,500.00 52,500.00 electric heat. Furnish and install I new Daikin 3 ton system with electric heat. Units will include new secondary drain pans, new programmable thermostats, required ductwork to reconnect to existing ductwork, 1 new condensate pump and new disconnects and supply whips. Reconnect controls using existing control wiring. Flush and reconnect existing copper tubing and existing condensate tubing. Reconnect to existing wiring and breakers. Furnish and install wood frame walls in 4 bathrooms to enclose baths. Wails to include 24,600.00 24,600.00 4-3 36"x80" stained and vamished solid core birch doors with Tell commerciai levers LC2600 and necessary trim. Walls to be covered with 1/2" sheetrock. Tape, float, texture and paint to match existing. Finish wall with cove base. Fumish and install 4 new 2x4 ceiling lay-in fixtures with LEDI bulbs in bath ceilings. Furnish and install 4 new exhausl fans vented to exterior. Furnish and install necessary wiring and: switches for new lights and fans. Furmish and install 4 new Project Source MT20204P elongated chair height commodes. Furnish and install new stop valves and supply lines at sinks and toilets. Deno existing cabinets. Fumish and install 4 new, standard height cabinets with llat laid laminate counters, Proflo pf19164 sink, and Moen 8899F05 M-bition lever handle faucets. Broken floor flanges excluded. Instal! provided 3 compartment sink in kitchen. Fumish and install new GIMLI wall 950.00 950.00 mount 12" center spout faucet, new stop valves, supply lines and drain plumbing to wall. Thank you for your business. Total Page 1 Invoice Bulldog Construction 36010 East Park Dr. Date Invoice # Hempstead TX 77445 5/28/2025 312 Bill To Hempstead EDC Katherine Ward 1236 Ilth Street Hempstead, TX 77445 P.O. No. Terms Project Quantity Description Rate Amount Remove existing half wall at entry. Create new. 3'high, 17'1 long wall across entry with 5,000.00 5,000.00 door in middle. Wall to be covered with 1/2" sheetrock with stained and varished wooden cap on top. Tape, float, texture and paints sheetrock to match existing. Door to fcature panic hardware. Furnish and install new keyed alike hardware on exterior doors. Rekey all interior 1,800.00 1,800.00 doors individually. Remove existing water heater. Fumish and install electrical and plumbing lines to new 4,500.00 4,500.00 water heater location. Repair damage to wall. Adjust existing cabinets tof fitr new water heater. Furnish and install new Rheem Pro-e 38-s2-rh95-b 40 gallon clectric water heater with drain pan, disconnect, shutoffvalves and supply lines. Replace damaged ceiling tiles with textured contractor white mineral fiber drop ceiling 0.00 0.00 tiles. $12/ile. Provide labor and material necessary to remove and replace r-panel roofing, fasteners, 16,500.00 16,500.00 and sealant tape on front halfbuilding and carport. Furnish and install new ridge, rake trim. gutters and downspouts on firont ofbuilding. Provide maintenance, payment and performance bond. 5,000.00 5,000.00 Thanky you for your business. Total $129,350.00 Page 2 Invoice Bulldog Construction 36010 East Park Dr. Date Invoice # Hempstead TX 77445 5/28/2025 313 Bill To Hempstead EDC Katherine Ward 123611th Street Hempstead, TX 77445 P.O. No. Terms Project Quantity Description Rate Amount Furnish and install fiberglass insulation as needed in exterior walls. Furnish, install, 15,400.00 15,400.00 tapes and float new sheetrock as needed throughout building. Fumish and instal! new FRP panels in kitchen. Furnish and installr new wooden lath strips over vertical shectrock seams to match existing building style. Prime new: sheetrock. Prep and paint all interior walls and painted cabinets using 27,425.00 27,425.00 Sherwin Williams Pro Mar 200 interior latex on walls and Emerald urethane on cabinets. Metal door frames and stained doors to remain unpainted. Furnish and install new cove base floor trim throughout building. 5,500.00 5,500.00 Repair damaged ceiling grid. Furnish and install new ceiling tiles throughout building. 26,760.00 26,760.00 Furnish and install washablet tiles in kitchen area. Furnish and install r-19 fiberglass insulation over ceiling tiles. Performance,; payment and warranty bonds. 4,000.00 4,000.00 Thank you for your business. Total $79,085.00 Invoice Bulldog Construction 36010 East Park Dr. Date Invoice # Hempstead TX 77445 5/28/2025 314 Bill To Hempstead EDC Katherine Ward 1236 11th Street Hempstead, TX 77445 P.O. No. Terms Project Quantity Description Rate Amount Furnish and install 2 new ac start collars, 2 new flex ducts and 21 new 2x2 lay in grills. 1,400.00 1,400.00 Furnish and install Iquad outlet in server room, 2 duplex outlets in main room for video 3,300.00 3,300.00 monitors, I dedicated outleti in closet for plotter, and 8 duplex outlets(2 in each classroom). Demolish 1/2 wall at entry. Fumish material and labor necessary to construct a full 1,200.00 1,200.00 height wall with full height door. Please remit tos above address. Total $5,900.00 Exilbit D WARRANTY BOND KNOW ALL BY THESE PRESENTS, That we Bulldog Construction and Remodeling as Principal, and (Bonding Company), a Corporation of the State of authorized to write Surety Bonds in the State ofTexas, as Surety, arejointly and severally held and firmly bound unto the City of] Hempstead as Obligee, in the penal sum of Forty-two thousand eight hundred sixty-seven (20% of the cost of the improvements ) $42.867.00 which payment well and truly to be made we do bind ourselves, our and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the said Principal has constructed the following improvements: Windows, HVAC, Bathrooms, Kitchen sink, Full Wall in Lobby/Waiting area, Outside doors, Water heater, All doors inside to be rekeyed, Replacing roof, Installation of Ceiling Tile, Insulation, Sheetrock, Base boards, and Painting. WHEREAS, the City ofHempstead requires the Principal to furnish a Warranty Bond to guarantee that the Improvements are in as good a condition at the end of the one year warranty period as when accepted, excepting normal wear and tear. Further, the Warranty Bond guarantees that the Principal will repair, or cause to be repaired, to original condition at acceptance for (1) one year from the date of acceptance by the City OfHEMPSTEAD ("Warranty Period"), all deterioration of the Improvements, and all defects in workmanship and materials which may become apparent during the Warranty Period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Principal shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any deterioration of the Improvements, or defective materials or workmanship of the Improvements, which become apparent within the Warranty Period then this obligation becomes void, otherwise it remains in full force and effect. SIGNED, SEALED AND DATED THIS day of Principal By: Bonding Company: Address & Phone No. By: Attorey-in-Fact WARRANTY BOND KNOW ALL BY THESE PRESENTS, That we Bulldog Construction and Remodeling as Principal, and Westfield Insurance Company (Bonding Company), a Corporation of the State of Ohio authorized to write Surety Bonds in the State ofTexas, as Surety, arejointly and severally held and firmly bound unto the City ofHempstead as Obligee. in the penal sum of Forty-two thousand eight hundred sixty-seven (20% of the cost of the improvements ) $42.867.00 which payment well and truly to be made we do bind ourselves, our and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the said Principal has constructed the following improvements: Windows. HVAC, Bathrooms, Kitchen sink, Full Wall in Lobby/Waiting area, Outside doors, Water heater, All doors inside to be rekeyed, Replacing roof, Installation of Ceiling Tile, Insulation, Sheetrock, Base boards, and Painting. WHEREAS, the City ofHempstead requires the Principal to furnish a Warranty Bond to guarantee that the Improvements are in as good a condition at the end of the one year warranty period as when accepted, excepting normal wear and tear. Further, the Warranty Bond guarantees that the Principal will repair, or cause to be repaired, to original condition at acceptance for (1) one year from the date of acceptance by the City OFHEMPSTEAD ("Warranty Period"), all deterioration of the Improvements, and all defects in workmanship and materials which may become apparent during the Warranty Period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that, if the Principal shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any deterioration of the Improvements, or defective materials or workmanship of the Improvements, which become apparent within the Warranty Period then this obligation becomes void. otherwise it remains in full force and effect. SIGNED, SEALED AND DATED THIS 11th day of June 2025. Principal BULLDOGPONSRUCTION AND REMODELING By: Matthewt 1y Manager Bonding Company: Westfield Insurance Company One Park Circle Address & Phone No. Westfield Center. OH 44251-5001 By: Joshua Kayser Attorney-in-Fact