CITY CLERK DEPT 2025 JUN 17 PM1:00 OF TEXA o FINANCIAL OVERSIGHT AND AUDIT COMMITTEE MINUTES June 5, 2025 COUNCIL CHAMBERS, CITY HALL 2:00 PM The Financial and Oversight and Audit Committee members of the City of El Paso met at the above place and date. Meeting was called to order at 2:01 p.m. Committee Chair Dr. Josh Acevedo was present and presiding and the following Committee Members answered roll call: Dr. Josh Acevedo, Alejandra Châvez, Ivan Nino, Edmundo Calderôn - Chief Internal Auditor, and Dionne Mack - City Manager. Committee Member Deanna Maldonado-Rocha asked to be excused from the meeting. PLEDGE OF ALLEGIANCE AGENDA 1. Motion made by Committee member Nifo, seconded by Committee member Châvez, and unanimously carried to APPROVE the Minutes for the Financial Oversight and Audit Committee meeting of May 8, 2025. AYES: Committee Members Acevedo, Châvez, and Ninio NAYS: None ABSENT: Committee Member Deanna Maldonado-Rocha 2. Discussion and Action on the results of the El Paso International Airport - Accounts Payable Audit A2025-02. Mr. Edmundo Calderon = Chief Internal Auditor, delivered a PowerPoint presentation. The following members of the FOAC commented: Dr. Josh Acevedo, Committee Chair. Ms. Alejandra Chavez, Committee Member. Mr. Ivan Nino, Committee Member. Ms. Dionne Mack, City Manager. The following City staff members commented: Tony Nevarez, Director of Aviation. Debbie Olivas, Assistant Director of Business & Finance. Sergio Estrada, Deputy City Attorney. 2025 JUN 17PM1:00 June 5, 2025 Page 2 Motion made by Committee Member Châvez, seconded by Committee Member Nino, and unanimously carried to APPROVE the results of the El Paso International Airport = Accounts Payable Audit A2025-02 and send to City Council for action. AYES: Committee Members Acevedo, Chavez, and Ninio NAYS: None ABSENT: Committee Member Maldonado-Rocha. 3. Discussion and Action on the results of the Division of Veteran and Military Affairs = Travel and Accounts Payable Follow-Up Audit A2025-03. Mr. Edmundo Calderon - Chief Internal Auditor, delivered a PowerPoint presentation. The following members of the FOAC commented: Dr. Josh Acevedo, Committee Chair. Ms. Alejandra Châvez, Committee Member. Ms. Dionne Mack, City Manager. Motion made by Committee Member Nino, seconded by Committee Member Châvez, and unanimously carried to ACCEPT the results of the Division of Veteran and Military Affairs - Travel and Accounts Payable Follow-Up Audit A2025-03. AYES: Committee Members Acevedo, Châvez, and Nino NAYS: None ABSENT: Committee Member Maldonado-Rocha. 4. Discussion and Action on the Audit Scope and Objectives for the approved Code Compliance Audit. Mr. Edmundo Calderon - Chief Internal Auditor, delivered a PowerPoint presentation. The following members of the FOAC commented: Dr. Josh Acevedo, Committee Chair. Ms. Alejandra Châvez, Committee Member. Mr. Ivan Nirio, Committee Member. Ms. Dionne Mack, City Manager. Motion made by Committee Member Châvez, seconded by Committee Member Nino, and unanimously carried to ACCEPT the results of the Audit Scope and Objectives for the approved Code Compliance Audit. AYES: Committee Members Acevedo, Châvez, and Nino NAYS: None ABSENT: Committee Member Maldonado-Rocha June 5, 2025 Page 3 5. Discussion and Action on the Emergency Solutions Grant Audit Scope Change to Single- Family Owner-Occupled Renovation Program. The following members of the FOAC commented: Dr. Josh Acevedo, Committee Chair. Ms. Alejandra Châvez, Committee Member. The following City staff member commented: Sergio Estrada, Deputy City Attorney. Motion made by Committee Chair Member Acevedo, seconded by Committee Member Châvez, and unanimously carried to TABLE the request to change the Emergency Solutions Grant Audit Scope to the Single-Family Owner-Occupied Renovation Program. AYES: Committee Members Acevedo, Chavez, and Nino NAYS: None ABSENT: Committee Member Maldonado-Rocha ADJOURN Motion made by Committee Member Châvez seconded by Committee Member Nino and unanimously carried to ADJOURN the meeting at 3:01 p.m. AYES: Committee Members Acevedo, Chàvez, and Nino NAYS: None ABSENT: Committee Member Maldonado-Rocha APPROVED AS TO CONTENT: Dolu Cievlde DJosh Acevedo - Committee Chair, Financial Oversight and Audit Committee h S ackus Edmundo S. Calderon = Chief Internal Auditor, Internal Audit Department