CITY OF BRAZORIA AGENDA June 24, 2025 6:00 p.m. NOTICE IS HEREBY GIVEN the City Council oft the City of Brazoria will conduct a Special Meeting at 6:00 p.m. on Tuesday, June 24, 2025, located at City Hall, 201 S. Main, Brazoria, Texas 77422 at which time the following subjects will be discussed, to-witt: A. Call to Order Special Meeting. B. Invocation and the Pledge to the American and Texas flags by all. C. Citizens Communication. The public is invited to address the City Council and speak on any matter. Please note Council Members may not deliberate on topics not included on this agenda. The presentation shall be no longer than three (3) minutes. D. Consideration/Action to approve a payment in the amount of $223,751.07 to E3 Entegral Solutions for the Water and Gas Meter Project. E. Consideration/Action to approve the purchase of a new dispatch console system in the amount of $309,877.73 from the 2025 Certificate of Obligation funds utilizing the HGAC Buy Program contract HGAC RA05-21. F. Consideration/Action to approve the purchase of two (2) dispatch desks with adjustable heights, adjustable monitor racks, and computer storage system in the amount not to exceed $50,000 from the 2025 Certificate of Obligation funds utilizing the HGAC Buy Program. G. Adjourn Special Meeting and Call to Order Council Workshop. 1. Discuss the 2025/2026 fiscal year budget. H. Adjourn Council Workshop. a - 3 PhilipRay, Mayor I, the undersigned authority, do hereby certify that the above Notice of meeting ofthe governing body ofthe City of Brazoria, Texas was posted in a convenient and readily accessible area open to the general public at all times, and said Notice was posted on June 2025 by 5:00 p.m. and remained posted continuously for at least 72 hours preceding the scheduled time of said meeting. Person with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearing impaired, readers, large print or Braille are requested to contact Clissa Mills, at (979) 798-2489 five (5) working days prior to the meeting SO the appropriate arrangements can be made. Dated the 18 th day of June 2025. 1 razor Dhosa millo Clissa Mills, City Secretary 8 * 6 mgoria - INVOICE REMIT TO: E3 Entegral Solutions, Inc. 2040 Highland Village Rd, Suite 100, Highland Village, TX 75077 City of Brazoria INVOICE NO: 142336 201 South Main Street Brazoria, TX 77422 INV. DATE: 6/9/2025 Attn: Daivd Kocurek, City Manager PMT TERMS: Net 30 E3 Job No: BRACI-D-01 RE: Infrastructure Improvements Furnish materials, equipment, and labor required per contract with City of Brazoria. REQUEST FOR PAYMENT NO: 5 ORIGINAL CONTRACT AMOUNT: 1,795,393.00 CHANGE ORDERS TO DATE: 0.00 CURRENT CONTRACT AMOUNT: $ 1,795,393.00 AMOUNT COMPLETED TO DATE: $ 1,571,152.69 LESS RETAINAGE: 78,557.63 $ 1,492,595.06 LESS NET PREVIOUS REQUEST: $ 1,268,843.99 SALES TAX $ 0.00 AMOUNT DUE THIS REQUEST: $ 223,751.07 Experienced. Effective. Efficient. IMPORTANT NOTICE TO ALL CLIENTS REGARDING PAYMENTS TO E3 In order to protect our Clents against payment fraud, ANY changei in remittance address or E3 bank account information will be communicated directly to our Clients by the assigned E3 project manager or account manager. The remittance address at the top of this invoice is correct and remains in effect uniess notified. Any changes will NOT be communicated via email. 4 3 201 S. Main St. Ph: 979) 798-2489 Brazoria, Texas 77422 Fax: (979) 798-2018 * E EE In June 24, 2025 To: Motorola Solutions, Inc. Area Controller Re: Purchase of Motorola radio communications equipment The City of Brazoria would like to use this letter as a formal purchase order to place an order. This letter serves as an authorization for Motorola to place an order for the communications equipment on the attached sheet for a purchase price of 309,877.73. The City of Brazoria agrees to pay Motorola Solutions for the equipment "Net 30 days upon shipment" to: City of Brazoria COI Mobile Communications America 4525 S. Pinemont Drive Suite 170 Houston, TX 77041 When Motorola Solutions invoices for the City of Brazoria, the invoice should reference LOA and be sent to City of Brazoria at the following address: City of Brazoria 201 Main Street Brazoria, TX 77422 For taxation purposes, even if tax-exempt, the equipment sold to the City of Brazoria will ultimately reside at the following address: City of Brazoria Police Department 114 E. Texas St. Brazoria, TX 77422 Payments can be authorized solely on this document. submit that I am a duly authorized official of our entity, and that my signature makes this a legal and binding document, and that funding has been encumbered for this order. Ifyou have any questions regarding this order, please feel free to call Chief Neal Longbotham @ 979- 798-2489. Sincerely yours, By: David Kocurek, City Manager City Of the Historic Oak MOTOROLA SOLUTIONS QUOTE-3157397 AVTEC CONSOLE WITH RADIOS Billing Address: Quote Date:06/06/2025 BRAZORIA, CITY OF Expiration Date:06/27/2025 201 MAIN ST Quote Created By: BRAZORIA, TX77422 Sam Shimfessel Account Manager US samshimfesseleaimcom 281-924-9804 End Customer: BRAZORIA, CITY OF Chief Ed Srebalus assstantchier@ctyofbrazoria.org 979-798-2195 Contract: HGAC RA05-21 Summary: Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents. Motorola Standard Terms and Conditions are found at www.molooasoutions.omproducttems Line # Item Number Description Qty List Price Sale Price Ext. Sale Price 1 SFW/SCOUT-EXTI-SK SCOUT ENTERPRISE CONSOLE, 2 $12,835.00 $11,551.50 $23,103.00 TIER 1, SK 2 SCOUTPC SCOUT CONSOLE SFF 2 $2,595.00 $2,335.50 $4,671.00 COMPUTER 3 ACC-TSC-S 22" LED TOUCH SCREEN FOR PC 2 $2,155.00 $1,939.50 $3,879.00 CONSOLE - 16X9 FORMAT 4 AVT-USB-FSW-WIDE AVTEC USB FOOTSWITCH, WIDE 2 $455.00 $409.50 $819.00 TREADLE PEDAL 5 ACCUSB-MIC USB DESKTOP MIC 2 $776.00 $698.40 $1,396.80 6 ACCUSB-SPK-2 USB SPEAKER KIT, DUAL 8 $1,162.00 $1,045.80 $8,366.40 7 ACCUSB-HIB-NENA AVTEC USB NENA HEADSET, / 2 $1,033.00 $929.70 $1,859.40 HANDSET JACKI BOX ASSY 8 ACC-HED-6W-NC HEADSET, SUPRAPLUS HW251N 6 $366.00 $329.40 $1,976.40 W/BASE, NOISE-CANCELLING 9 ACCUSB-HUB10 USB HUB, 10 PORT, USB3.0, 2 $464.00 $417.60 $835.20 48W 10 SFW-VPG-LO-SK VPGATE LICENSE, LEVEL 0, 1 $8,868.00 $7,981.20 $7,981.20 REDUNDANT, SOFTWARE KEY 11 SCOUTSERVER SCOUT WINDOWS SERVER, 1U 2 $7,675.00 $6,907.50 $13,815.00 salest transaction following! Motorola's quote ist based on and subjectt tot thet terms and conditions oft they valld executed written between Customer and Motorola (the AsEE Agreement"")t thata authorizes Customer to purchase eguipment and/ors services or licenses software deys no Underlying Agreement exists between Motorola and Motorola's Standard1 Standardi Terms and Sales TES Customer, then! Terms of Use andN Motorola'ss Conditions of ands Supplys shall governt thep purchase oft the Products. Motorola: Solutions,: Inc.: 500 West Monroe, United States 60661 #: 36-1115800 Page 1 MOTOROLA SOLUTIONS QUOTE-3157397 AVTEC CONSOLE WITH RADIOS Line # Item Number Description Qty List Price Sale Price Ext. Sale Price 12 OUTPOSTPLUS-4R OUTPOSTPLUS RADIO 3 $4,254.00 $3,828.60 $11,485.80 GATEWAY, VOIP, 4 PORT, POE 13 OUTPOSTPLUSAPXMO OUTPOSTPLUS KIT FOR 1 APX 10 $1,104.00 $993.60 $9,936.00 MOBILE EP, INCLUDES LIC & CABL 14 ACCNETWA24PSFP4 24 PORT GIGABIT SWITCH, 4 1 $6,539.00 $5,885.10 $5,885.10 SFP SLOTS 15 OUTPOSTPLUS-PS.NA OUTPOSTPLUS POWER SUPPLY, 3 $107.00 $96.30 $288.90 NORTH AMERICA 16 OUTPOSTPLUSSHELF OUTPOSTPLUS RACKMOUNT 2 $214.00 $192.60 $385.20 SHELF (HOLDS 2 UNITS) 17 DISP-KVM-F-RR DISP-KVM-F-RR : FOLDING 1 $3,289.00 $2,960.10 $2,960.10 DISPLAY/KVM KIT, RELAY RACK MOUNT 18 ACC-MTG-1U-RR 1U RELAY RACK MOUNTING KIT 2 $250.00 $225.00 $450.00 19 OUTPOSTPLUS-2R OUTPOSTPLUS RADIO 1 $2,435.00 $2,191.50 $2,191.50 GATEWAY, VOIP, 2 PORT, POE 20 OUTPOSTPLUS-PSNA OUTPOSTPLUS POWER SUPPLY, 1 $107.00 $96.30 $96.30 NORTH AMERICA 21 OUTPOSTPLUS-SHELF OUTPOSTPLUS RACKMOUNT 1 $214.00 $192.60 $192.60 SHELF (HOLDS 2 UNITS) 22 OUTPOSTPLUSAPAMO OUTPOSTPLUS KIT FOR 1 APX 2 $1,104.00 $993.60 $1,987.20 MOBILE EP, INCLUDES LIC & CABL 23 DSHARDWARE 2nd year Extended 2660 $1.00 $1.00 $2,660.00 Maintenance Hardware 24 DSSCOUTCARET1 2nd year Extended 9447 $1.00 $1.00 $9,447.00 Maintenance Software 25 DSHARDWARE 3rd year Extended Maintenance 2660 $1.00 $1.00 $2,660.00 Hardware 26 DSSCOUTCARET1 3rd year Extended Maintenance 9447 $1.00 $1.00 $9,447.00 Software 27 DSHARDWARE 4th year Extended Maintenance 2660 $1.00 $1.00 $2,660.00 Hardware 28 DSSCOUTCARET1 4th year Extended Maintenance 9447 $1.00 $1.00 $9,447.00 Software 29 DSHARDWARE 5th year Extended Maintenance 2660 $1.00 $1.00 $2,660.00 Hardware 30 DSSCOUTCARET1 5th year Extended Maintenance 9447 $1.00 $1.00 $9,447.00 Software sales transaction following Motorola's ist based on ands subjectt tot thet terms and conditions oft they valid executedy written between Customer and Motorola (the RE authorizes quotelser to purchasee eguipment and/ors services orl licenses software es Underlying exists between Motorolaa and Motorola's StandardT Terms and! STFST ES then! ofUse Motorola's Standard7 Terms ando Conditions ofs Sales ands Supplys shallg govern the purchase AES the Products. Motorola Solutions, Inc: 500 West Monroe, United: States 60661 #: 36-1115800 Page 2 MOTOROLA SOLUTIONS QUOTE-3157397 AVTEC CONSOLE WITH RADIOS Line # Item Number Description Qty List Price Sale Price Ext. Sale Price 31 DSCS748616055N HYBRID CONTROL STATION 1 $28,819.00 $23,055.20 $23,055.20 COMBINER, 746-869 MHZ 16 CH. 32 TRN7343A RACK7.5' 1 $632.50 $493.35 $493.35 33 DDN9748A 19 INCH BLACK SHELF 2 $616.13 $529.87 $1,059.74 34 HLN7042A CONTROL STATION MOUNT 10 $85.00 $50.58 $505.80 Product Services 35 LSV00Q00378A SYSTEM INSTALLATION- 1 $72,857.14 $72,857.14 $72,857.14 QUOTED APXTM 6500 / Enh Series ENHANCEDAPX6500 36 M25URS9PW1BN MOBILE RADIO APX6500 10 $3,518.00 $2,093.21 $20,932.10 ENHANCED 7/800 MHZ 36a G90AC ADD: NO MICROPHONE 10 $0.00 $0.00 $0.00 NEEDED APX 36b GA09008AA ADD: GROUP SERVICES 10 $165.00 $98.18 $981.80 36c QA01648AA ADD: HW KEY SUPPLEMENTAL 10 $6.00 $3.57 $35.70 DATA 36d GA09007AA ADD: OUT OF THE BOX WIFI 10 $0.00 $0.00 $0.00 PROVISIONING 36e G996AS SOFTWARE LICENSE ENH: OVER 10 $110.00 $65.45 $654.50 THE AIR PROVISIONING 36f GA00580AA ADD: TDMA OPERATION 10 $495.00 $294.53 $2,945.30 36g G66BJ ADD: DASH MOUNT E5 APXM 10 $138.00 $82.11 $821.10 36h G51AU SOFTWARE LICENSE ENH: 10 $1,320.00 $785.40 $7,854.00 SMARTZONE OPERATION APX6500 36i G142AD ADD: NO SPEAKER APX 10 $0.00 $0.00 $0.00 36j G78AT ENH: 3 YEAR ESSENTIAL SVC 10 $288.00 $288.00 $2,880.00 36k GA09001AA ADD: WI-FI CAPABILITY 10 $330.00 $196.35 $1,963.50 361 G298AS SOFTWARE LICENSE ENH: 10 $814.00 $484.33 $4,843.30 ASTRO 25 OTAR w/ MULTIKEY 36m G843AH ADD: AES ENCRYPTION AND 10 $523.00 $311.19 $3,111.90 ADP 36n G89AC ADD: NO RF ANTENNA NEEDED 10 $0.00 $0.00 $0.00 360 G444AH ADD: APX CONTROL HEAD 10 $0.00 $0.00 $0.00 SOFTWARE 36p QA03399AA ADD: ENHANCED DATA. APX 10 $165.00 $98.18 $981.80 salest transaction following Motorola's Is based on and: subject tot thet terms and conditions oft thev valid executed written contractb between Customer andN Motorola (the S3-E Agreement-thata authorizes OEETE to purchase equipment and/or services ori licenses software mdeseps Products-"lfno Underlying exists between Motorolaa and Customer,t then! Motorola's StandardT Terms ofUse and Motorola's Standardi Terms and Conditions of Sales and: Supplys shall govert thep purchase the Products. Motorola! Solutions, Inc: 5001 West Monroe, United States 60661 #: 36-1115800 Page 3 MOTOROLA SOLUTIONS QUOTE-3157397 AVTEC CONSOLE WITH RADIOS Line # Item Number Description Qty List Price Sale Price Ext. Sale Price 36q G806BL SOFTWARE LICENSE ENH: 10 $567.00 $337.37 $3,373.70 ASTRO DIGITAL CAI OP APX 36r GA01767AG ADD: RADIO AUTHENTICATION 10 $110.00 $65.45 $654.50 36s GA01670AA ADD: APX E5 CONTROL HEAD 10 $717.00 $426.62 $4,266.20 36t QA09113AB ADD: BASELINE RELEASE SW 10 $0.00 $0.00 $0.00 36u G361AH SOFTWARE LICENSE ENH: P25 10 $330.00 $196.35 $1,963.50 TRUNKING SOFTWARE APX 36v GA00250AA ADD: GNSS/BT-WIFI THRU MNT 10 $110.00 $65.45 $654.50 ANT, 17FT LOW LOSS PFP-100A/ 240, QMA Grand Total $309,877.730USD) Notes: Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. sales transactioni following Motorola's ist based on and: subject tot thet terms ando conditions oft the valid executed written between Customer and Motorola (the A33ETT Agreementthata authorizes quoteiners to purchase equipment and/ors services orl licenses software meer Underlying Agreemente exists! between Motorola and Motorola's Standard and! STFST Customer, then Terms of Use Motorola'ss StandardT Terms ande Conditions of Sales ands Supplys shall govern the purchase ofthe Products. Motorola Solutions, Inc: 500 West Monroe, United States 6 60661 #: 36-1115800 Page 4 MOTOROLA SOLUTIONS QUOTE-3157397 AVTEC CONSOLE WITH RADIOS Line # Item Number Parametric Data 1 SFW-SCOUT-EXTI- EMAILADR = cpergalghyealimcon SK 10 SFW-VPG-LO-SK EMAILADR = obergelghyeaimcom 36c QA01648AA ASKHOMID = 01A7 salest transaction following Motorola's Ist based on and subjectt toi thet terms and conditions oft the valida executed written between Customer and Motorola (the AEET Agreement"thata authorizes UCEEENT to purchasee equipment and/ors services orl licenses software deuys SETFET UnderlyingA exists between Motorolaa and Customer, then! Motorola's StandardT Terms of Use and Motorola's Standardi Terms and Conditions of Sales and Supply shall governt the purchase FEEICS Products. Motorola! Solutions, Inc: 500 West Monroe, Unlted. States 60661 #: 36-1115800 Page 5 June 17th, 2025 Re: Ball Park Pricing Dear Edward, Thanks for thinking of Xybix while looking for new dispatch desks. We have 30 years' experience with dispatch centers and can help with a ballpark price to help you. A typical dispatch desk has the following. Height Adjustable for best ergonomics Adjustable monitor rack Acoustical panel system to reduce noise Computer storage Personal Storage Freight, install Many things can adjust this price up or down. Adding lockers, carpet, removing/adding features or state tax will increase the price. We want to provide a typical cost. Per Station cost of $25,000. For 2 stations our ballpark estimate would be $50,000. This ballpark price is good for 90 days. Sincerely, KAR Ger Ken Carson Owner 8207 SouthPark Circle . Littleton, CO 80120 % xybix o: 800.788.2810 . f: 303.683.5454 www.xybix.com 2025 Planning Calendar CITY OF BRAZORIA Date: 06/16/2025 02:21 PM Date Activity April-May Mailing of notices of appraised value by chief appraiser. The chief appraiser prepares and certifies to the tax assessor for each county, April 30 municipality, and school district participating in the appraisal district an estimate of the taxable value. May 15 Deadline for submitting appraisal records to ARB. July 20* (Aug. 30) Deadline for ARB to approve appraisal records. July 25 Deadline for chief appraiser to certify rolls to taxing units or provide estimated values. August 19, 2025 Deadline to call for an election. August 26, 2025 Deadline to adopt a tax rate above the voter-approval tax rate. August 1st Certification of anticipated collection rate by collector. August 7th Or as soon as Calculation of no-new-revenue and voter-approval tax rates. practicable August 7th Publication of no new revenue and voter-approval tax rates on tax office and as soon appraisal Or as district websites; submission to governing body. practicable 8/8/25 72-hour notice for meeting (Open Meetings Notice). 8/12/25 Meeting of governing body to discuss tax rate; take record vote and schedule public hearing or meeting (as required). (Propose a tax rate.) Notice of Public Hearing or Notice of Public Meeting is the first quarter-page notice in 8/24/25 newspaper and on TV and website, if available, published at least seven days before public hearing/meeting. 8/29/25 72-hour notice for public hearing (Open Meetings Notice) 9/2/25 Public hearing. 9/5/25 72-hour notice for meeting at which governing body will adopt tax rate if rate was not adopted at previous Public Hearing/Meeting (Open Meetings Notice) Meeting to adopt tax rate, if rate was not adopted at previous Public Hearing/Meeting 9/9/25 Meeting is within 7 days of first Public Hearing/Meeting. Taxing unit must adopt tax rate by Sept. 29 or 60 days after receiving certified appraisal roll, whichever is later. *Tax Code Section 81.06 directs that if a date falls on a weekend, the deadline is extended to the following regular business day