MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 1 The Broadway Town Council met in regular session on Tuesday, May 20, 2025, in the Council 2 Chambers ofthe Broadway Town Hall. The following members were present: Mayor DavidI L. Jordan 3 and Council Members Chad L. Comer, Travis M. Driver, Richard E. Fulk, Douglas W. Harpine, 4 Beverly L. London, and Joan H. Shifflett. 5 The following staff members were present: Town Manager, Tracey Shiflett; Town Clerk, Donna Lohr; 6 ChiefofPolice, J.D. Weaver; Finance Director, Susan Smith; Deputy Treasurer, Kim Clark; and Town 7 Attorney, Matt Light. 8 9 Mayor. Jordan welcomed all citizens to the Town Council meeting. Hei then called the meeting to order 10 at 7:00 p.m. with the Pledge of Allegiance followed by the invocation. 11 Mayor. Jordan also welcomed the members ofthe Planning Commission who were in attendance for the 12 joint public hearing. 13 14 Approval ofMinutes and Bills: 15 Mr. Richard E. Fulk moved to approve the minutes of the April 10, 2025, Council Workshop 16 Meeting; the April 15, 2025 Town Council Meeting with revisions as noted; the April 28, 2025, 17 Special Called Town Council Workshop Meeting with revisions as noted; the April 30, 2025 18 Special Called Town Council Meeting; and approval of the monthly financial reports and bills 19 paid in the amount of$163,006.74. Mr. Chad L. Comer seconded the motion which was approved 20 with the following recorded roll call vote: 21 22 Joan H. Shifllett Aye Richard E. Fulk Aye 23 Travis M. Driver Aye Chad L. Comer Aye 24 Beverly L. London Aye David L. Jordan Aye 25 Douglas W. Harpine Aye 26 27 Public Comment: 28 Mayor Jordan proceeded to the public comment portion of the agenda. Mayor Jordan reminded all 29 citizens wishing to speak that there was a three-minute time limit for comments and he requested that 30 those citizens wishing to speak state their name and address. 31 The first citizen to speak was Donna Mongold, 466 Elm Street. She advised that she was wondering 32 when Elm Street is scheduled to be paved. 33 Mr. Tracey Shiflett advised that the contract for paving oft that road has been approved and signed SO 34 that project should be done by July 1st, 2025. 35 Ms. Mongold stated that she had spoken with previous town managers: regarding the drainage from Elm 36 Street and Hearthstone Drive which goes down her driveway and into her yard. She further stated that 37 it looked like the road had been marked. She advised that she hoped the drainage issue would be 38 addressed while the road is being paved. 39 Mayor Jordan responded that he is sure the Town will address that before the asphalt is put down. 40 The next person to speak was. Ms. Amy Moyers, with Broadway Hometown Partnership (BHP). She 41 advised that Kid's) Fishing Day was a success. There were more volunteers helping with the event than 42 ever before. She then stated that Travel the Towns' was a success. Another one. is being planned for 43 right before Christmas. Ms. Moyers then stated that the flagpole that was ordered has come in and they 44 will discuss with Chief Weaver thel best plan for installation. Ms. Moyers reported that BHP had spoken 45 with Mr. Dellinger regarding the best placement for benches, and those benches should be installed very 46 soon. Red, White and Brewi is the next. BHP scheduled event. A corn-hole tournament is scheduled as 47 part ofthis event. Raffle baskets will also be available during the event. BHP awarded a two-year and 48 a four-year scholarship for students. BHP will be going a ribbon cutting ceremony for Rolling Hills MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 49 Sales and Equipment at their grand opening. Ms. Moyers advised that she would send an email to 50 council members with the details. 51 With no further comments from the public, Mayor Jordan closed the public comment portion of the 52 meeting. 53 54 Joint Public Hearing with the Planning Commission: 55 Mayor Jordan proceeded to the next item on the agenda which was a joint public hearing with the 56 Planning Commission regarding a zoning text amendment. 57 Mr. Matt Light explained that several months ago during the public comment period at the Town 58 Council meeting, a citizen had expressed concerns regarding a semi-trailer that was being parked in her 59 residential neighborhood. She presented the Town Council with a letter signed by her and other 60 neighbors complaining about the noise and some other things involved with the trailer and asked the 61 Council to look into it. That letter was treated as a public complaint addressed to the zoning 62 administrator, who was Mayor Jordan, at the time. Mayor Jordan spoke with Attorney Light regarding 63 what to do about the issue. Some of the Town's existing zoning ordinances were used to address the 64 issue. The zoning administrator sent the violator a letter, and the semi-trailer has since been moved and 65 the citizen's complaint has been addressed. The provisions in the zoning ordinance that were used 66 involved home occupations because the resident in question was parking his own trailer and SO the 67 home occupation ordinance was applied. In going through that process, it was discovered that there was 68 no simple, very clear, very specific regulation generally prohibiting parking of semi-trucks or 69 commercial vehicles in residential districts. Mr. Light suggested to the Mayor that if that was 70 something the Council wanted to prohibit in every instance, as opposed to just one particular instance 71 that was addressed previously, that it would be good to have a very clear and plain statement of that 72 policy in the zoning ordinance. That is the origin of the amendment which is now subject to a public 73 hearing. 74 At 7:10 p.m., Mayor Jordan opened the joint public hearing to receive public comment regarding the 75 zoning text amendment. 76 Mr. Woody Brown asked ifthe ordinance says "truck or commercial vehicle over 10,000 pounds". Mr. 77 Light answered in the affirmative. 78 Mr. Brown then asked if a 34 or 1-ton pickup truck, privately owned, cannot be parked in a residential 79 driveway. 80 Mr. Light advised that the intention is a truck or commercial vehicle, either one, has to be in excess of 81 10,000 pounds. 82 Mr. Brown clarified that it says "a truck OR commercial vehicle. 99 He stated that a 1-ton truck weighs 83 more than 10,000 pounds so a private citizen that uses it to pull their camper or anything like that for 84 personal use, according to this, because it says a truck OR commercial vehicles.That means a private 85 citizen can't have a one-ton truck in their driveway according to this. 86 Mr. Light asked if a one-ton truck weighs more than 10,000 pounds. 87 Mr. Brown responded in the affirmative and added that some 3/4-ton trucks weigh more than 10,000 88 pounds. 89 Mr. Light advised that perhaps the weight limit should be set at a different level if that is not what the 90 Town Council intends. 91 Mr. Brown suggested not including the verbiage "a truck or" and just leaving in the words "commercial 92 vehicle". 93 Ms. Bonnie Caplinger asked about people who bring home work vehicles, as a benefit ofemployment. 94 She stated that those trucks may have material on them which would cause them to exceed the 10,000 95 pound limit. 96 Ms. Beverly London suggested using the term "ropd tractor". MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 97 Mr. Eddie Long stated that at tandem axle dump truck would not be included as a "road tractor", ? but itis 98 just as big and heavy as a road tractor, 99 Mr. Brown stated that if you review DOT's definition of commercial, it has to do with transporting 100 personnel, or product down an interstate highway. So, whatever the legal DOT or Virginia law defines 101 as commercial is ok, but his concern was the wording "a truck or commercial". 102 Mr. Light advised that the intention and the concern was the big long trailer, SO how do we catch those 103 without catching all the other items that you don't want to catch. 104 Discussion ensued regarding commercial vehicles currently parked on various streets in town. 105 Mr. David Emsweiler asked ifhe understood correctly that the cause ofconcern had been addressed by 106 al letter sent to the individual. 107 Mr. Light advised that a letter had been sent and the concern had been addressed, but the home 108 occupation ordinance had to be used to address it, and that was possible in this instance because the 109 individual owned the truck himself. It would not be possible to use this in a situation where the 110 employer owns the truck, rather than the resident in question. This is where the potential issue is in the 111 future. Mr. Light advised that the problem has been articulated and hei is open to suggestions on howto 112 word the text amendment. If residents or members of the Council or Planning Commission have 113 suggestions, it can be changed since it is only in draft form. 114 Ms. Shifflett advised that she has heard from several residents who are against it because it would 115 include school buses, utility trucks, and essential vehicles. She asked, "What does it say if we don't 116 allow our residents to park the vehicles that are part of their livelihood on their own property?" Ms. 117 Shifflett further advised that this issue came up as a result ofnoise, lights, and fumes in the middle of 118 the night. She suggested that perhaps this could be approached another way, unless there are other 119 concerns or instances where there are large tractor trailers parked in residential neighborhoods. She 120 asked ift there is a way to address what the actual issue is 1 noise, lights & fumes. 121 Mr. Light responded that it is a good question. The Town does have a noise ordinance which is not a 122 zoning ordinance but rather is a part of the Town's! police power SO the violation ofthe noise ordinance 123 is a crime and not a violation of the zoning ordinance. It is possible to use the noise ordinance to 124 address the issue if proof can be produced of the level of the noise and that it was violated. There is 125 currently no ordinance relating to lights and fumes. 126 Ms. Shifflett advised that the other concern she is hearing from residents is regarding enforcement. It 127 was discussed at the Planning Commission meeting that enforcement may only occur if someone 128 complains about it. Ms. Shifflett advised that she is unsurei ifthat is appropriate governance, and does 129 the Town want to go down ai road that allows residents to complain against each other. Italso opens up 130 questions regarding what the lawis, and whether it is ok to break the law as long as no one complains. 131 Mr. Light advised that "if only if someone complains" is a practical statement, more than a legal 132 statement. The State Code says that when the zoning administrator receives a citizen's complaint about 133 any violation of the zoning ordinance, the zoning administrator is supposed to investigate that 134 complaint. The zoning administrator also retains the authority to investigate anything he notices that he 135 wants to investigate that may violate the zoning ordinance. Mr. Light advised that it sounds as if the 136 Planning Commission would like to talk about the text amendment some more and decide: ifthey want 137 to leave it as is or do something to generate a list of things that they would like prohibited SO they can 138 narrow in on that a little more. 139 Mr. Jewett Hulvey advised that if the weight limit was increased, it would solve the issue. He: suggested 140 the weight limit be increased to between 26,000 - 28,000 pounds. 141 Mr. Woody Brown mentioned one ofthe requirements ofthe Department of Transportation is a single 142 accommodation for vehicles with a gross vehicle weight rating of26,001 pounds or more, That would 143 eliminate from the ordinance the residential one-ton trucks and most of the utility vehicles that people 144 drive home. 11 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 145 Discussion ensued regarding the weight limit. 146 Mr. Brown summarized that the text amendment should include commercial vehicles of26,001 pounds 147 and leave out the verbiage "a truck" and that would take care ofit. 148 With no further comments from the public, Mayor Jordan closed the public hearing at 7:25 p.m. 149 Chairman Eddie Long then opened the Planning Commission meeting at 7:25 p.m. 150 He called the Planning Commission meeting to order and established a quorum with all members 151 present. Mr. Long advised that it is important to be aware that when a regulation is adopted that 152 anything existing would be grandfathered sO whateveri is here would be legal and would be considered a 153 legal, non-conforming use. Mr. Long also stated that with anything in the land use: regulations, thereis 154 an appeals process and therei is at time issue in resolving a situation where if someoneisc creating a lot of 155 noise, it may potentially not be resolved quickly. Mr. Long asked if changes can be made to the 156 proposed ordinance since they will differ from what was advertised. 157 Mr. Light responded that as long as it is related to the advertised topic, changes could be made. Mr. 158 Light responded that the Planning Commission is also free to table this item. 159 Ms. Fawley stated that she believes there are a lot of unanswered questions and further research needs 160 to be done. She advised that this item should be tabled. 161 Mr. Scott Campbell stated that good suggestions were brought up in the public hearing and those 162 suggestions should be reviewed. He cautioned that it is important to not be too restrictive. 163 Mr. Tim Schmoyer stated that he wonders if there aren't other ways to deal with the situation without 164 adding regulations that will affect everybody ifthe wording isn'to done correctly. Hel believes it is very 165 important to get the wording correct on this. 166 Ms. Shifflett remarked that she believes the wording is currently too restrictive. She asked if there is 167 really a need for this ordinance, or could the issue have been addressed in a different way. She advised 168 that she does not want to create an issue, if there isn't one, She stated that she'd like to know what the 169 residents would think of the ordinance ift the weight tonnage was changed to 26,001 pounds. 170 With no further discussion on the matter, Ms. Liz Fawley made a motion to table the proposed zoning 171 text amendment, as presented. Mr. Scott Campbell seconded the motion which passed on the following 172 roll call vote ofPlanning Commission members: 173 174 Tim Schmoyer Aye Joan Shifflett Aye 175 Scott Campbell Aye Eddie Long Aye 176 Liz Fawley Aye 177 178 Mr. Long advised Ms. Shifflett that she can report to the Town Council that the Planning Commission 179 has tabled the proposed zoning text amendment for further investigation. 180 With no further business to conduct, Mr. Long adjourned the Planning Commission meeting at 7:32 181 p.m. 182 Mayor Jordan then asked Ms. Shifflett, Planning Commission's representative to Council, for her 183 report. 184 Ms. Shifflett provided notification to the Council that the Planning Commission tabled the proposed 185 zoning text amendment for further investigation and discussion. 186 Mr. Light advised that council does not need to take any action regarding this notification from the 187 Planning Commission. 188 Mayor Jordan then called a brief recess SO the Planning Commission members could leave if they 189 wished. 190 191 Public Hearing. - FY: 2025-2026 Budget: 192 Mayor Jordan then proceeded tot the next item on thgagenda which was a public hearing on the Fiscal MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 193 Year 2025-2026 proposed budget. 194 Finance Director, Susan Smith, gave al brief presentation ofthe Fiscal Year 2025-2026 budget. A copy 195 of the budget presentation is on file with the minutes. 196 Mayor Jordan thanked Ms. Smith for the presentation and for her work on the budget. 197 At 7:38 p.m. Mayor Jordan opened the floor for public comment on the Fiscal Year 2025-2026 budget. 198 Mr. David Emswiler, 156 Second Street, stated that he would have liked to have had the budget 199 information as well as a copy of the budget presentation several weeks ago. Mr. Emswiler then 200 commented that he had some concerns regarding the budget. He mentioned thati it seems the Townis at 201 the mercy of Waste Management in connection to the fees that the Town pays. Mr. Emswiler advised 202 that the question needs to be asked if the Town is actively searching for other haulers. Mr. Emswiler 203 asked if the Town is paying a tipping fee, and is the County then billing the Town also. 204 Ms. London advised Mr. Emswiler that the Town is actively pursuing other avenues but have not had a 205 response SO far from the companies that the Town has contacted. 206 Mr. Emswiler stated that ai resident ofthe Town ofGrottoes had advised. him that the Town ofGrottoes 207 had switched garbage collection companies and they may see a savings of over $100,000 as a result. 208 Mr. Emswiler then commented on the water and sewer rates. He stated, "Now on the water and sewer. 209 You just raised the rates last year. Are you all having problems? Let me see ifI understand this. You 210 proposed to raise the water and sewer rates again while leaving the meals tax and the cigarette tax 211 alone. Wouldn'tyou think ifwe: need money that badly,you'dber raising them on all ofthem to at least 212 spread out the burden of operational expenses on everyone who comes into Broadway and uses 213 services. Speaking of which, when does Council intend to take the load off the backs of the Town 214 taxpayers for the complete operation of the pool and park. It's past time Broadway increases the user 215 fees substantially for non-town residents who use these facilities. By example, Harrisonburg charges 216 double usage fee for non-city residents at their pool. In Broadway, it's $20 for a season pass for a 217 family andjust $5 more for an individual with no distinction on the daily rate. That's absurd given that 218 they anticipate spending a little over $225,000 or more this coming year for an upgrade just to keep it 219 running. And while we're on water, it seems the hydrants need to be flushed. At least that's what I 220 read in some of the minutes. So why doesn't the Town ask the taxpayers-paid career fire fighters to 221 assist in this project, freeing up some ofthe man-hours ofour own maintenance people. They will have 222 more time to help put up the Christmas lights at Christmas time." 223 Mr. Emswiler continued, "And then let's S talk about salary increases for Town staff. 4% sounds goodi lif 224 you're on the receiving end, but ifyou're having to find money to coveri it, it may notl be SO appealing. It 225 seems interesting to me that this year's s official government COLA cost ofliving adjustment for social 226 security is only 2.5% and the CPI for the past 12 months is at 2.3%. And you want to give a 4% raise. 227 It seems even more: interesting that when the CPI is used as a shield to continue to raise water and sewer 228 rates, and God forbid, on an annual basis but you won't use it as a salary adjustment compensation 229 scale. However, it'snot all doom. Iwould like to commend the Council for their decision trying to do 230 right by the community center roof. Although I'm afraid to think what the outcome may be once it's 231 opened up and they see how much work needs to be done to repair it correctly. It's a shame that the 232 Town has never collected a dollar of income for its use in the past from the Daycare Center to help 233 offset the cost. I finally see now there is a proposal to change that with a daycare center fee. That 234 should have happened al long time ago. And then finally, I wonder where the additional informationi is 235 in hard copy form which included recommendations from the finance office as well as notes from the 236 Finance committee, and then finally the overall budget numbers, that were referred to in the. April 28th, > 237 2025, minutes ofthe work session. They are public records sojust consider this my request to have the 238 same provided to me and anyone else who may wish to see them. That way I won't have to. FOIA it to 239 get it." 240 Ms. Liz Fawley, 358 Copper Drive, was the nextyatizen to speak. She advised that she thinks it is MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 241 wonderful that the Department Heads attend the workshop meetings and discuss items from their 242 departments. She then asked if department heads could report on anything they see that could be done 243 to save the Town money. She then mentioned line item 10-4200-370 in the proposed budget, and asked 244 why $11,000 was budgeted, when the Broadway Hometown Partnership donated $12,000. Ms. Fawley 245 advised that several months ago, she had asked for a spreadsheet listing the donations, who gave them, 246 what they were spent for, if they were they invested, and if any money was earned on them. She 247 advised a spreadsheet should be done for the grants also. She stated that she is asking for the 248 spreadsheet again and she is asking why there is a difference of $1,000 between what is budgeted for 249 the fireworks and what was donated this year by Broadway Hometown Partnership. 250 Mayor Jordan then advised that this was, just the public hearing forthe. FY25-26 budget, and no action 251 would be taken by Council on the budget at this evening's meeting. This item will be voted on at the 252 June 17th, 2 2025, Council meeting. 253 Ms. Joan Shifflett stated that she had heard from several residents and they are opposed to the 4% salary 254 increase as well as the 3% water and sewer increases. She had responded that in 2024 there was no 255 increase, and in 2025 there was a 5% increase. She advised that residents are commenting that there 256 was a 5% increase last year, and we are having a 3% increase now. Ms. Shifflett stated that she had 257 advised those residents that the Town is right in the middle of other localities with what is charged for 258 sewer, water and trash. She further stated that is where the Town wants to be, right in the middle, and 259 this is important for residents to know. Ms. Shifflett advised that residents are opposed to the 4% 260 salary yincrease, but in order to remain competitivein: attracting and: retaining employees, itisi important. 261 Ms. Shifflett stated that the Town Manager can begin looking into doing merit-based increases, rather 262 than across the board increases for the future. 263 Ms. Bonnie Caplinger advised that she agrees that the wage increase should go to a merit-based 264 increase. She also advised that the Town's costs are: increasing duei to prices ofchemicals rising as well 265 as the age of the Town's infrastructure, and SO the increases to the water and sewer rates are due to 266 those increases that the Town is incurring. She also remarked that the trash fees to citizens are 267 increasing because the trash company's fees are increasing to the Town. 268 Mr. Chad Comer remarked that it was his understanding that all council members were in favor ofthe 269 consideration of merit-based raises in the future, once the new Town Manager was in place. 270 Mr. Emswiler then commented on the possible installation of split rail fences in the park, which had 271 been discussed at a previous council meeting. He stated that rather than install fences, to have the 272 police department issue tickets for people parking on the grass. 273 Chief Weaver advised that the Town does not have an ordinance that allows the police department to 274 write tickets for parking violations. The police department does not have ticket books. They need the 275 ability to write parking tickets. This is something that needs to be reviewed SO that the police can 276 enforce parking violations when necessary. 277 Discussion ensued regarding when it may be appropriate to issue parking tickets during baseball 278 tournaments. 279 Discussion then ensued regarding the pool and the in-town and out-of-town pool rates. 280 The last citizen to speak was Mr. Jewett Hulvey, 485 Crestover Drive. He stated that he had: not been to 281 a council meeting in probably eleven years. He stated that the same items were brought up at this 282 evening's meeting as were discussed eleven years ago. Issues such as whether the pool is making any 283 money, and the increases to the garbage fees were brought up then as well. Mr. Hulvey advised that 284 these issues have been brought up for years and the problems are always going to need further research. 285 Mr. Hulvey advised that it might be worthwhile to look into other options for garbage pickup, such as 286 the possible shared purchase of a garbage collection truck. 287 288 With no further comments from the public, Mayos prdan closed the public hearing at 8:03 p.m. MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 289 290 Old Business: 291 None. 292 293 Departmental, Reports: 294 a. Parks & Recreation: Mr. Douglas W. Harpine reported that two cameras had been 295 installed at the Heritage Park restrooms. There had been no vandalization issues since 296 the cameras wereinstalled. Mr. Harpine then advised that an estimate is being acquired 297 from Hawk security for five cameras for the community pool. In addition, there are 298 sixteen cameras in the park, eight ofwhich are working. The Town: is acquiring a quote 299 from Hawk security to troubleshoot the eight cameras which are not working. Mr. 300 Harpine advised that staff is trying to get this work done in this fiscal year. He 301 estimates the five new cameras will cost approximately $3,000. He is unsure ofwhat 302 the estimate will be to repair the eight cameras that are not working, but he believes it 303 will be between $1,500 - $3,000. Mr. Harpine is assuming the total cost for both 304 projects will be approximately $7,000. The parks budget stands at$10,246 and the pool 305 budget is at $16,096. With the estimated cost of the projects deducted out of these 306 funds, there would still be almost $21,000 for incidentals that may happen between now 307 and the end ofJune. He then reported that the filling of the pool is almost complete, the 308 chemicals are ordered, and a new starter motor was purchased and installed. The 309 restrooms were cleaned and some minor repairs completed. He then advised that the 310 Town had accepted a quote from Skyline roofing, who was the low bidder, for roof 311 repair at the Community Center building. The roofhad been leaking for somet time. The 312 estimated cost for repair is $33,851, and the work is scheduled to start on June 2, 2025. 313 b. Finance: Mr. Richard E. Fulk thanked everyone for their time and contributions on 314 creating the proposed budget. Mr. Fulk advised that there are always a lot of 315 uncertainties inj preparing a budget because it is unknown what unexpected projects and 316 repairs may need to be made throughout the course of a year. Mr. Fulk also mentioned 317 that the Town's Health insurance costs are increasing 18% in the next fiscal year. He 318 asked where the Townis supposed to get the money to pay for that increase. The funds 319 will need to come from multiple sources of revenue. Mr. Fulk advised that the budget 320 process is taken very seriously, and extensive discussions are. held: in order to arrive at a 321 draft of the proposed budget. Mr. Fulk reiterated his gratitude for the time and effort 322 everyone put into the budget process. 323 C. Personnel/Police: Mr. Travis M. Driver welcomed the new Town Manager, Tracey 324 Shiflett. Mr. Driver advised that the police report is included in the packet. He also 325 mentioned that he would be bringing up the possibility of creating a committee to 326 review some town ordinances that need to be updated. 327 d. Utilities: Ms. Beverly L. London stated that she would like to get an RFP for 328 engineering services out for the Linville Creek sewer line project as soon as possible. 329 e. Streets & Properties: Mr. Chad Comer reported that Elm Street paving should start 330 shortly, and some repair work will be done over in Walnut Ridge very soon as well. 331 Both projects are to be completed in the current fiscal year. 332 f. Events & BHP: Mr. Comer advised that movie night in the park is scheduled for 333 Friday, May 30, 2025, from 7:00 p.m. - 10:00 p.m. This event is sponsored by United 334 Bank. Volunteers are still needed. Mr. Comert then reported that the bike rodeo, hosted 335 by the Broadway Police Department, is scheduled for Saturday, May 31, 2025. This 336 event is sponsored by Dean Brothersswho contributed $2,000 for the event. Bikes will MEETING MINUTES OF THE BROADWAYTOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 337 be given away. Hotdogs and other refreshments will be available. 338 g. Planning Commission: Ms. Joan H. Shifflett reported that the Planning Commission 339 met on May 12, 2025, to discuss the zoning text amendment. 340 341 New Business 342 Mayor Jordan introduced new Town Manager, Tracey Shiflett who had been working for the Town for 343 the past twelve days. 344 Mr. Tracey Shiflett stated that it had been a great couple ofweeks sO far. He advised that he has met all 345 the senior staff, and most of the other employees. He has toured all of the Town's facilities and been 346 briefed by the department heads on their departments. Mr. Shiflett has also met with several citizens 347 and addressed some issues they were having. Mr. Shiflett advised that people have been very friendly 348 and hei is impressed with the town. He advised that the fundamentals ofthe' Town are solid. The Town 349 is still working its way out ofthings, but the Council and staff should be proud ofthe work they have 350 done and for their forward thinking. Mr. Shiflett advised that staffi is already getting ahead of the 351 budget for next year, with a start date of December 1st, 2025 to begin the process. Mr. Shiflett stated 352 that he plans to review all contracts and determine if alternatives are: necessary. He also stated that he 353 would be reaching out to members of various community groups to find out their function and 354 determine how the Town can help them. 355 Mayor Jordan then stated that the first item under new business was the discussion and consideration of 356 a donation to the Village Library. 357 Mr. Richard E. Fulk made a motion to appropriate funds, from sums otherwise 358 unappropriated, in the amount of$2,000 for a donation to the Village Library in Broadway, for 359 Fiscal year 2024-2025. Mr. Douglas W. Harpine seconded the motion. 360 Ms. Joan Shifflett asked for explanation of this motion. Mr. Fulk advised that this donation has been 361 given in the past and his motion was to appropriate funds for the donation for this fiscal year. Mr. Matt 362 Light advised that the motion was worded the way it was because funds were: not included in thel budget 363 for this fiscal year. Ms. Shifflett stated that mention ofthe $2,000 was included in thel Memorandum of 364 Understanding. She advised that iti is her understanding that document is not legally binding and asked 365 Mr. Light ifthat is correct. Mr. Light advised that was his opinion. With no further discussion, the 366 motion passed on the following recorded roll call vote: 367 368 Joan H. Shifflett Aye Richard E. Fulk Aye 369 Travis M. Driver Aye Chad L. Comer Aye 370 Ms. Beverly L. London Aye David L. Jordan Aye 371 Mr. Douglas W. Harpine Aye 372 373 Mayor Jordan then advised that the next item on the agenda under new business, which was the 374 discussion and consideration of a zoning text amendment, had been tabled. 375 3'76 Other Business: 377 Under other business, Mr. Douglas W. Harpine provided a brief update on the Rt. 259 Bridge Re- 378 naming event which was held on Wednesday, April 30, 2025, at 11:00 a.m. The bridge was dedicated 379 and re-named for William "Billy" M. Pangle, who was the only soldier killed in Vietnam from 380 Broadway High School. There are signs on both sides ofthe Rt. 259 Bridge stating the newi name ofthe 381 bridge. Mr. Harpine advised that he believed over 115 people attended the event. Mr. Harpine stated 382 that parking wasi made available across from the Water Plant on Shenandoah Avenue, and thanks to Mr. 383 Chad Dellinger, golf carts were utilized to shuttle people from the parking area to the grassy lot where 384 the event was held. Mr. Harpine thanked the PolipgBepartment for their help with the event. He also MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 385 thanked the Hulvey's for use of their property for the event to be held and he thanked Dollar General 386 for the use of their parking lot for handicapped parking for the event. 387 Ms. Liz Fawley expressed her gratitude for the sign that had been re-done and installed at the High 388 School. 389 In regard to a citizen's s question, Mr. Matt Light advised that he had reviewed the franchise agreement 390 with Glo-fiber. Hel had made some revisions and would be sending itt to Glo-Fiber for their review and 391 to determine ift they would accept the revisions that Mr. Light had made. 392 Mayor Jordan advised that the next Council workshop meeting is scheduled for. June 12, 2025, at 6:00 393 p.m. and the next Town Council meeting is scheduled for June 17, 2025, at 7:00 p.m. 394 395 Adjourn: 396 With no further business to discuss, at 8:23 p.m., Mr. Douglas W. Harpine moved, seconded by 397 Ms. Beverly L. London to adjourn the May 20, 2025, Town Council meeting. The motion was 398 approved with the following recorded roll call vote: 399 400 Joan H. Shifflett Aye Richard E. Fulk Aye 401 Travis M. Driver Aye Chad L. Comer Aye 402 Ms. Beverly L. London Aye David L. Jordan Aye 403 Mr. Douglas W. Harpine Aye 404 405 406 Mayor ba 2Cbdn 407 David L. Jordan 408 409 DNA Bok Town Clerk 410 Donna J. Lohr 17