MAYOR CITY OF CALLAWAY BOARD OF COMMISSIONERS PAMN HENDERSON TUESDAY,JUNE: 24, 2025 - 6:00 P.M. CALLAWAY ARTS & CONFERENCE CENTER COMMISSIONERS SCOTT DAVIS 500 CALLAWAY PARK WAY DAVID GRIGGS CALLAWAY, FL 32404 BOB PELLETIER ELORIDE KENNETH. AYERS, JR. KEVIN OBOS, CITYATTORNEY KEITH "EDDIE" COOK, CITY! MANAGER ASHLEY ROBYCK, CITY CLERK REGULAR MEETING AGENDA CALL TO ORDER INVOCATION & PLEDGE OF ALLEGIANCE ROLL CALL MAYOR'S INSTRUCTIONS - Call for Additions/Deletions to the Agenda. PUBLIC PARTICIPATION Speakers must come to the podium to be heard. Public Participation will be heard at the end of Commission discussion. for each item and at the end of the meeting for non-agenda items. Comments are limited to three (3) minutes. APPROVAL OF MINUTES June 10, 2025 Regular Meeting Financial Statements May 2025 REGULAR AGENDA 1. Resolution 25-10 Nuisance Abatement Lien 2. Resolution 25-11 Personnel Manual Update- Drug Free Workplace Policy 3. Change Order Legislative Paving Construction- Roberts & Roberts 4. Change Order Legislative Paving CEI- DRMP COMMISSIONSTAFF COMMENTS ANNOUNCEMENTS All meetings will be held at the Callaway Arts & Conference Center, 500 Callaway Park Way, Callaway, FL, unless otherwise noted. July 1, 2025 Planning Board Meeting 6:00 p.m. July 4, 2025 4th ofJuly Celebration 10:00 a.m. July 8, 2025 Commission Meeting 6:00 p.m. PUBLIC PARTICIPATION ADJOURNMENT Awluy Polayue Ashley Rohyck City Clerk CITY OF CALLAWAY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES JUNE 10, 2025- 6:00 P.M. The City of Callaway Commission met in a Regular Session on June 10, 2025. In attendance were Pamn Henderson, Mayor, David Griggs, Mayor Pro tem, and Commissioners, Scott Davis, Bob Pelletier, and Kenneth Ayers. Also in attendance were Kevin Obos, City Attorney; Ashley Robyck, City Clerk; David Schultz, Director of Finance; Brent Clayton, Leisure Services Foreman; and David Joyner, Fire Chief. The meeting was called to order by Mayor Henderson, followed by Invocation, the Pledge of Allegiance and roll call. Deputy Kip McKenzie reviewed the BCSO statistics for the month of May. Mayor Henderson presented the Yard of the Month to Jerry & Linda Weeks of 314 Cardiff Court. Mayor Henderson called for any additions or deletions to the agenda. City Manager Cook asked to add item #7, SBA Tower Agreement for the FlexNet System. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to add Item #7-SBA Tower Agreement. Motion carried unanimously. APPROVAL OF MIINUTES May 27, 2025 Regular Meeting Motion: Motion made by Commissioner Davis and seconded by Commissioner Griggs to approve the minutes of May 27, 2025 as amended. Motion carried unanimously. REGULAR AGENDA Resolution 25-09 FDOT LAP Agreement- Lake Drive Sidewalk Project: City Attorney Obos read the resolution as follows: RESOLUTION 25-09 A RESOLUTION OF THE CITY OF CALLAWAY, FLORIDA, APPROVING A LOCAL AGENCY PROGRAM AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR SIDEWALK IMPROVEMENTS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. City Manager Cook advised that FDOT through it's LAP program, has awarded the City $173,000 in Federal Grants for sidewalks. The City intends to apply these funds to the design ofLake Drive Sidewalks. He also advised that this will be 100% funded grant and will not cost the city anything. Commissioner Davis asked where this sidewalk is going. City Manager Cook advised that it will go from Tyndall Parkway to Berthe Avenue. City of Callaway Regular Meeting Minutes - June 10, 2025 Page 1 Commissioner Griggs asked ifthis would be on the south side. City Manager Cook and City Clerk Robyck confirmed. Mayor Henderson for public participation; there was none. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve Resolution 25- 09- LAP Agreement- Lake Drive Sidewalk Project. The motion carried unanimously upon roll-call vote. Development Order Extension- Carlisle Baptist Church City Manager Cook advised that the development order will expire on July 14, 2025 and the developer is requesting a two-year extension. He also advised that staff has reviewed and recommends approval. Mayor Hendersonj for public participation; there was none. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve the Development Order Extension for Carlisle Baptist Church. The motion carried unanimously. Budget Transfer - Fire Department AC Evaporation Coils City Manager Cook advised that a quote is attached for replacement of two air conditioning evaporation coils on the fire side oft the Public Safety Building in the amount of $17,744.30. He advised that we would transfer unused budget funds from the Community Center budget to cover the cost. Commissioner Pelletier asked about the warranty. Chief Joyner advised that it is a 1 year bumper to bumper/10 year parts warranty. Commissioner Pelletier advised that should be included in the contract. Discussion ensued. Chief. Joyner advised that this is not just to do the evap coils, this is for the whole unit and gave information regarding the issues currently with the AC units. Commissioner Davis commented that he believes as a city we should prepare over the next few years and asked if the units could be relocated. City Manager Cook addressed. Commissioner Griggs advised he had concerns about the cost and if we are getting a better cost doing two. City Manager Cook addressed. Mayor Hendersonfor public participation; there was none. Motion: Motion made by Commissioner Pelletier and seconded by Commissioner Ayers to approve the Budget Transfer for the Fire Department Evaporation Coils contingent on warranty information being included. The motion carried unanimously. City of Callaway Regular Meeting Minutes - June 10, 2025 Page 2 Task Order Change Order #1- Sandy Creek Sewer City Manager Cook advised that due to several redraws of the project due to property owner conflicts, the engineering portion of the project has maxed out. This will shift additional money from construction to engineering. Mayor Henderson advised that this is completely grant funded. City Manager Cook confirmed. Commissioner Pelletier asked about the size of the easements in this area and will this happen again. City Attorney Obos addressed. Discussion ensued. Commissioner Griggs asked if we would be cutting up the roads due to this. City Manager Cook addressed. Mayor Henderson, for public participation; there was none. Motion: Motion made by Commissioner Griggs and seconded by Commissioner Pelletier to approve the Task Order Change Order for Sandy Creek engineering contingent on state approval. The motion carried unanimously. Change Order- Cherry Street Engineering City Manager Cook advised that due to the number of revisions and changes from utilities on the project, the engineer has run out of contract funds. The additional funds will be time and materials only to be paid from the % Cent Infrastructure fund and the engineer has been working without reimbursement for several months now. An update to the Cherry Street project was also given. Mayor Henderson asked if TECO and AT&T are the only utilities left to do anything. City Manager Cook confirmed. Commissioner Pelletier asked if this will be the end ofit concerning engineering and what about CEI. City Manager Cook addressed. Commissioner Davis asked about the B.E. options and have the engineers proposed any yet. City Manager Cook advised that is what they are working on this week. Mayor Henderson asked for public participation; there was none. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve the Change Order for Cherry Street Engineering. The motion carried 4-1 with Commissioner Pelletier voting in opposition. SBA Tower Agreement - FlexNet System City Manager Cook advised that this is the contract to install the FlexNet system on the SBA tower at the Callaway Transfer Station. This has been reviewed by the City Attorney and installation is expected at the end of June. He also advised that there will be a monopole in the Sandy Creek area. City of Callaway Regular Meeting Minutes - June 10, 2025 Page 3 Commissioner Ayers asked which tower this is going on. City Manager Cook addressed. Mayor Henderson asked how long it will take to install and how long until we will be able to use the system. City Manager Cook addressed. Commissioner Pelletier asked about the implementation and training staff as well as if there will be staff eliminations. City Manager Cook addressed. Discussion ensued. Commissioner Griggs commented on the ability to have a shorter time between getting reads and billing. Discussion ensued. Mayor Henderson asked for public participation; there was none. Motion: Motion made by Commissioner Ayers and seconded by Commissioner Pelletier to approve the agreement with SBA Towers for the FlexNet System The motion carried unanimously. COMMISSIONSTAFF COMMENTS - The following were points of discussion: Pamn Henderson, Mayor TPO Meeting and Project Priorities Progress at Tyndall AFB First Friday League of Cities meeting Scott Davis, Commissioner, Ward I Beacon Point project update Fence along Callaway Park Way David Griggs, Commissioner, Ward II Solid waste bid Kenneth Ayers Jr, Commissioner Ward IV Events attended Governor's visit Kevin Obos, City Attorney Continuous Contracts for small paving projects Eddie Cook, City Manager Boat Race Road update Roundabout project update Beacon Point update Hugh Thomas Drive update Lift Stations project update Cemetery Fencing project update City of Callaway Regular Meeting Minutes - June 10, 2025 Page 4 ANNOUNCEMENTS Mayor Henderson read the announcements as follows: June 17, 2025 Planning Board Meeting (Potential) 6:00 p.m. June 19, 2025 Historical Society Meeting 5:30 p.m. June 24, 2025 Commission Meeting 6:00 p.m. PUBLIC PARTICIPATION Anna Pelletier, 7724 Shadow Bay Drive, thanked the Mayor and Commissioners that keep their comments local to Callaway and keep their seats politically neutral. Anonymous, commented on issues with solicitors in the area lately, specifically the company Ridd, and whether permits can be blocked or revoked, also commented on the issue with Lionfish in our waters. Ron Shaner 5711 Kevin Cir commented on the solid waste issue and is concerned about the trash left over. Jeffery Carnahan, 7752 Shadow Bay Drive, commented on an issue with the sprinklers on Tyndall Parkway where the rehabilitation was just done, and the construction area in the Beacon Point Plaza next to Subway. Teresa Langston, 6031 Lance Street, commented on the solid waste bid, and addressed aj previous comment about Commissioner Pelletier and his wife rallying citizens against Commission Ayers and advised that she is the one who called the meeting, gave information about her intent with her group and reasons why citizens do not attend meetings. Anna Pelletier also asked ifthe City is prepared for Hurricane Season. City Manager Cook addressed. ADJOURNMENT There being no further business, the meeting was adjourned at 7:47 p.m. Attest: Pamn Henderson, Mayor Ashley Robyck, City Clerk City of Callaway Regular Meeting Minutes - June 10, 2025 Page 5 OF 6 FR FLORIDR Financial Statements Unaudited For Period Ended May 31, 2025 CITY OF CALLAWAY Fiscal Year 2025 L LORIDE BUDGET-IN-BRIEF as of May 31, 2025 66.7% of Year Elapsed YTD-Citywide Expense Allocation Community Redevelopment Fund Budget Year-to-Date % Non- Opazinfansters, 2.7% Revenues & Trfrs In 2,565,711 1,143,791 0.0% Personnel 0.0% Expenditures 3,184,707 224,126 7.0% Disaster Svc, 30.6% Recovery, Principal Incr (Decr) to Fund Balance (618,996) 919,665 0.2% DpbtP Pmts, 0.0% Debt Service Fund Capital, Budget Year-to-Date % 23.4% Transfers In 0.0% Operating, Debt Service Pmts. 0.0% 43.2% Incr (Decr) to Fund Balance Capital Projects Fund General Fund Revenues Budget Year-to-Date % Revenues Budget Year-to-Date % Revenues & Trfrs In 20,603,298 3,236,026 15.7% Ad valorem Taxes 2,414,572 2,073,119 85.9% 1/2 Cent Infrasturcture Tax 2,044,744 1,316,074 64.4% Other Taxes 2,243,749 1,558,596 69,5% Permits, Fees, & Licenses 1,482,474 1,068,358 72.1% Total Revenues and' Trans In 22,648,042 4,552,099 20.1% Grants & Shared Revenue** 5,650,737 1,534,131 27.1% FEMA Public. Assistance 32,561 0.0% Financing Proceeds 0.0% Service Charges 262,602 161,188 61.4% Expenditures 26,741,895 2,478,097 9.3% Judgements, Fines, & Forfeits 51,500 48,253 93.7% Interest & Other Earnings 496,700 286,110 57.6% Incr (Decr) to Fund Balance (4,093,853) 2,074,002 Rents & Royalties 79,796 49,511 62.0% Sales of Fixed Assets 2,795 12,894 0.0% Contributions & Donations 900 320 0.0% Miscellaneous Revenue 114,504 34,171 29.8% Water Fund Transfers In 1,266,224 0.0% Budget Year-to-Date % Total Revenues $ 14,099,114 $ 6,826,650 48.4% Revenues & Trfrs In 4,350,859 2,710,742 62.3% General Fund Expenditures Expenses & Trfrs Out 4,054,455 2,223,384 54.8% Expenditures Budget Year-to-Date % Incr (Decr) to Net Assets 296,404 487,358 Executive (Commission) 56,550 37,010 65.4% City Manager 251,630 160,170 63.7% Finance 447,380 303,497 67.8% Sewer Fund Legal 58,500 38,028 65.0% Budget Year-to-Date % Code Enforcement 426,391 222,654 52.2% Information Technology 108,907 85,540 78.5% Revenues & Trfrs In 6,935,644 3,935,733 56.7% City Clerk 158,688 93,165 58.7% Expenses & Trfrs Out 6,855,169 2,736,476 39.9% Elections 0.0% General Government 3,396,623 538,520 15.9% Incr (Decr) tol Net Assets 80,475 1,199,258 Human Resources 96,311 57,710 59.9% Law Enforcement 2,656,718 1,771,146 66.7% Fire Department 2,433,411 1,561,419 64.2% Solid Waste Fund Emergency & Disaster Relief 148,606 24,492 16.5% Budget Year-to-Date % Utility Billing 0.0% Streets 1,338,897 793,257 59.2% Maintenance Shop 295,145 183,592 62.2% Revenues 1,118,968 773,958 69.2% Leisure Services 2,159,945 1,332,817 61.7% Expenses & Trfrs Out 833,599 399,291 47.9% Cost Allocation Transfers (862,966) (575,312) 66.7% Interest Expense 0.0% Transfers/Payments 917,184 0.0% Total Expenditures $ 14,087,920 $ 6,627,704 47.0% Incr (Decr) to Net Assets 285,369 374,666 General Fund Increase/Decreaset to Fund Balance Citywide IncreasalDacreaseto: Fund Balancel Net Assets Budget Year-to-Date Budget Year-to-Date Incr (Decr) to Fund Incr (Decr) to Fund Balance 11,194 198,947 Balance/Net. Assets (4,039,407) 5,253,895 CITY OF CALLAWAY Fiscal Year 2025 BUDGET-NBRIEF Quarterly Summary as of May 31, 2025 66.7 % of the Year Elapsed General Fund Revenues Revenues Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Ad valorem Taxes $ 2,414,572 $ 1,725,548 $ 160,804 $ 186,767 $ $ 2,073,119 $ 341,453 85.9% Other Taxes 2,243,749 624,330 571,873 362,393 1,558,596 685,153 69.5% Permits, Fees, & Licenses 1,482,474 387,077 400,241 281,039 1,068,358 414,116 72.1% Grants & Shared Revenue** 5,650,737 607,045 522,090 404,995 1,534,131 4,116,606 27.1% FEMAI Public Assistance 32,561 32,561 0.0% Financing Proceeds 0.0% Service Charges 262,602 68,432 55,067 37,689 161,188 101,414 61.4% Judgements, Fines, & Forfeits 51,500 22,683 10,598 14,971 48,253 3,247 93.7% Interest & Other Earnings 496,700 109,099 106,270 70,741 286,110 210,590 57.6% Rents & Royalties 79,796 13,941 20,764 14,806 49,511 30,285 62.0% Sales of Fixed Assets 10,099 10,099 (10,099) 0.0% Sales of Scrap 2,795 2,796 2,796 (1) 100.0% Contributions & Donations 900 316 3 320 580 0.0% Miscellaneous Revenue 114,504 9,117 22,257 2,797 34,171 80,333 29.8% Transfers In 1,266,224 1,266,224 0.0% Total Revenues $ 14,099,114 $ 3,570,386 $ 1,869,964 $ 1,386,300 $ $ 6,826,650 $ 7,272,464 48.4% General Fund Expenditures Expenditures Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Executive (Commission) $ 56,550 $ 14,344 $ 13,582 $ 9,084 $ $ 37,010 $ 19,540 65.4% City Manager 251,630 57,785 65,312 37,072 160,170 91,460 63.7% Finance 447,380 80,805 168,640 54,052 303,497 143,883 67.8% Legal 58,500 13,100 15,135 9,793 38,028 20,473 65.0% Code Enforcement 426,391 89,304 95,310 38,040 222,654 203,737 52.2% Information' Technology 108,907 25,377 21,244 38,919 85,540 23,367 78.5% City Clerk 158,688 33,507 37,600 22,058 93,165 65,523 58.7% Elections 0.0% General Government 3,396,623 221,879 185,324 131,318 538,520 2,858,103 15.9% Human Resources 96,311 20,671 23,663 13,377 57,710 38,601 59.9% Law Enforcement 2,656,718 664,180 664,180 442,786 1,771,146 885,572 66.7% Fire Department 2,433,411 553,779 637,873 369,767 1,561,419 871,992 64.2% Emergency & Disaster Relief 148,606 4,214. 5,160 15,118 24,492 124,114 0.0% Utility Billing 9 (9) 0.0% Streets 1,338,897 321,043 301,135 171,079 793,257 545,640 59.2% Maintenance Shop 295,145 66,685 75,309 41,598 183,592 111,553 62.2% Leisure Services 2,159,945 403,116 637,218 292,483 1,332,817 827,128 61.7% Cost Allocation Transfers (862,966) (215,742) (215,742) (143,828) (575,312) (287,654) 66.7% Interest Expense 0.0% Transfers & Loan Payments 917,184 917,184 0.0% Total Expenditures $ 14,087,920 $ 2,354,047 $ 2,730,950 $ 1,542,707 $ - $ 6,627,704 $ 7,460,216 47.0% General Fund Increase/Decrease to Fund Balance Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance Incr 7( (Decr) to Fund Balance $ 11,194 $ 1,216,340 $ (860,986) $ (156,407) $ $ 198,947 $ (187,753) Community Redevelopment Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues & Trfrs In 2,565,711 1,143,791 1,143,791 1,421,920 0.0% Expenditures 3,184,707 86,375 82,337 55,414 224,126 2,960,581 7.0% Incrl (Decr) to Fund Balance $ (618,996) $ 1,057,416 $ (82,337) $ (55,414) $ $ 919,665 $ (1,538,661) CITY OF CALLAWAY Fiscal Year 2025 LORI 1 BUDCET-IN-BRIEF Quarterly Summary as of May 31, 2025 66.7 %0 of the Year Elapsed Capital Projects Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues & Trfrs In 20,603,298 1,150,142 2,085,883 3,236,026 17,367,273 15.7% 1/2 Cent Infrasturcture Tax 2,044,744 502,804 441,029 372,240 1,316,074 728,670 64.4% Total Revenues and' Trans In 22,648,042 502,804 1,591,172 2,458,123 4,552,099 18,095,943 20.1% Expenditures 26,741,895 87,168 1,989,298 401,630 2,478,097 24,263,798 9.3% Incr / (Decr) to Fund Balance $ (4,093,853) $ 415,636 $ (398,127) $ 2,056,493 $ $ 2,074,002 $ (6,167,855) Water Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues Charges for Services 3,826,885 978,471 833,150 680,490 2,492,110 1,334,775 65.1% Other! Income 523,974 76,993 75,958 65,680 218,632 305,343 41.7% Total Revenues 4,350,859 1,055,464 909,108 746,169 2,710,742 1,640,117 62.3% Expenditures Salaries & Benefits 679,438 156,562 155,498 98,397 410,457 268,982 60.4% Contratual Services 38,800 8,557 8,085 3,081 19,723 19,077 50.8% Cost of Water 1,180,314 286,861 280,026 248,110 814,997 365,317 69.0% Other Expenditures 2,155,903 356,939 363,111 258,157 978,208 1,177,695 45.4% Total Expenditures 4,054,455 808,919 806,720 607,745 - 2,223,384 1,831,071 54.8% Incr (Decr) to Net Assets $ 296,404 $ 246,545 $ 102,388 $ 138,425 $ $ 487,358 $ (190,954) Sewer Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues Charges for Services 5,389,670 1,294,036 1,268,667 880,118 3,442,821 1,946,849 63.9% Other Income 1,545,974 200,117 164,435 128,360 492,912 1,053,062 31.9% Total Revenues 6,935,644 1,494,153 1,433,102 1,008,478 3,935,733 2,999,911 56.7% Expenditures Salaries & Benefits 584,133 115,519 145,169 81,125 341,813 242,320 58.5% Contratual Services 15,000 1,825 1,489 2,578 5,892 9,108 39.3% Cost of Treatment 2,331,955 493,181 459,576 437,942 1,390,699 941,256 59.6% Other Expenditures 3,924,081 380,273 383,720 234,079 998,072 2,926,009 25.4% Total Expenditures 6,855,169 990,798 989,954 755,724 2,736,476 4,118,693 39.9% Incr (Decr) to Net Assets $ 80,475 $ 503,354 $ 443,149 $ 252,755 $ $ 1,199,258 $ (1,118,783) Solid Waste Fund Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance % Revenues Charges for Services 1,065,895 267,814 267,128 179,266 714,208 351,687 67.0% Other Income 53,073 21,873 22,049 15,827 59,750 (6,677) 112.6% Total Revenues 1,118,968 289,687 289,177 195,094 773,958 345,010 69.2% Expenditures Salaries & Benefits 261,690 53,132 66,071 36,265 155,468 106,222 59.4% Contratual Services 128,211 740 1,166 50,479 52,384 75,827 40.9% Other Expenditures 443,698 66,715 72,184 52,540 191,439 252,259 43.1% Total Expenditures 833,599 120,587 139,421 139,284 399,291 719,677 47.9% Incr (Decr) to Net Assets $ 285,369 $ 169,100 $ 149,756 $ 55,810 $ $ 374,666 $ (89,297) Citywide Increase/Decrease: to Fund Balance/ I Net/ Assets Budget 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance Incr/( (Decr) to Fund Balance/Net Assets $ (4,039,407) $ 3,608,391 $ (646,156) $ 2,291,661 $ $ 5,253,895 $ 9,293,302 City of Callaway Balance Sheet For Period Ended May 31, 2025 OR General CRA CIP Water Sewer Solid Waste Total Current Assets Cash & Cash Equivalents $ 6,558,882 $ 2,358,304 $ (219,162) $ 2,972,056 $ 11,069,934 $ 2,230,319 $ 24,970,334 Cash Restricted 3,215,132 6,956 2,622,510 1,431,704 7,276,302 Cash Infrastructure' Tax 8,973,428 8,973,428 Cash ARPA Restricted Investments 12,428 12,428 Investments- Restricted 170,827 722,128 2,637,292 3,530,247 Receivables 5,942,220 1,875,851 557,792 1,836,341 90,973 10,303,177 Inventory 32,959 9,509 42,468 Prepaid Items 78,305 2,991 81,296 Other Current Assets 997,000 997,000 Total Current Assets: $ 16,010,754 $ 2,358,304 $ 10,637,073 $ 6,877,477 $ 17,972,271 $ 2,330,801 $ 56,186,680 Non Current Assets Capital Assets $ $ $ $ 8,830,252 $ 9,232,777 $ 243,003 $ 18,306,032 Other Noncurrent Assets 3,104,072 9,952,036 13,056,108 Deferred Outflow 121,821 87,015 52,209 261,045 Totall Non Current Assets: $ $ $ $ 12,056,144 $ 19,271,828 $ 295,212 $ 31,623,185 Total Assets: $ 16,010,754 $ 2,358,304 $ 10,637,073 $ 18,933,621 $ 37,244,100 $ 2,626,014 $ 87,809,865 Current Liabilities Payable $ 208,957 $ 7,982 $ 123,628 $ 195,072 $ 502,342 $ 14,511 $ 1,052,492 Unearned Revenue 5,478,667 2,156,866 7,635,533 Other Current Liability 15,520 1,665,999 890,500 2,572,019 Total Current Liabilities: $ 5,703,144 $ 7,982 $ 2,280,494 $ 1,861,072 $ 1,392,842 $ 14,511 $ 11,260,045 Non Current Liabilities Non-Current Liability $ $ $ $ 6,770,112 $ 7,161,824 $ 172,182 $ 14,104,117 Deferred Inflow 36,956 26,397 15,839 79,192 Total Non Current Liabilities: $ $ $ $ 6,807,068 $ 7,188,221 $ 188,021 $ 14,183,309 Total Liabilities: 5 5,703,144 $ 7,982 $ 2,280,494 $ 8,668,139 $ 8,581,063 $ 202,532 $ 25,443,354 Fund Balance Fund Balance Unrestricted $ 6,891,331 $ $ $ 5,641,526 $ 20,998,866 $ 1,805,812 $ 35,337,534 Fund Balance Restricted 3,217,332 1,430,658 6,282,577 4,136,598 6,464,913 243,003 21,775,081 Total Liabilities and Fund $ 15,811,807 $ 1,438,639 $ 8,563,071 $ 18,446,263 $ 36,044,842 $ 2,251,347 $ 82,555,970 Retained Earnings: $ 198,947 $ 919,665 $ 2,074,002 $ 487,358 $ 1,199,258 $ 374,666 $ 5,253,895 Total Liabilities, Fund $ 16,010,754 $ 2,358,304 $ 10,637,073 $ 18,933,621 $ 37,244,100 $ 2,626,014 S 87,809,865 Cash and Investments Government Funds Enterprise Funds Total Funds Unrestricted $ 8,710,453 41.3% $ 16,272,310 68.7% $ 24,982,762 55.8% Restricted $ 12,366,343 58.7% $ 7,413,634 31.3% $ 19,779,977 44.2% Total $ 21,076,795 100.0% $ 23,685,944 100.0% $ 44,762,739 100.0% Unrestricted $ 8,710,453 $ 16,272,310 $ 24,982,762 17% Reservers $ 4,112,864 $ 1,996,348 $ 6,109,211 Net Available for Operations S 4,597,589 $ 14,275,962 $ 18,873,551 City of Callaway General Fund Revenue & Expenditures For YTD Period Ended May 31, 2025 ORIV 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Sources of Funds Property and Other Taxes Ad' Valorem Taxes $ 2,414,572 $ 32,618 $ 2,073,119 $ 341,453 $ $ 341,453 85.86% Local Option Fuel Tax 307,602 21,771 167,273 140,329 140,329 54.38% Pub Svc Utility Tx-Electricity 1,209,059 89,804 871,381 337,678 337,678 72.07% Pub Svc Utility Tax Water 310,877 30,409 205,072 105,805 105,805 65.97% Pub Svc Utility Tax Nat. Gas 65,063 5,459 46,929 18,134 18,134 72.13% Pub Svc Utility Tx-Bottled Gas 9,252 676 6,594 2,658 2,658 71.27% Communications Services Tax 322,624 36,500 245,239 77,385 77,385 76.01% Local Business License Tax 19,272 758 16,108 3,165 3,165 83.58% Subtotal $ 4,658,321 $ 217,994 $ 3,631,715 $ 1,026,606 $ $ 1,026,606 77.96% Permits, Fees and Licenses Building Permits $ 35,000 $ 2,678 $ 19,336 $ 15,664 $ $ 15,664 55.25% Electric Franchise Fees 838,541 58,740 585,590 252,951 252,951 69.83% Gas Franchise! Fees 62,697 5,277 45,514 17,183 17,183 72.59% Refuse Collection Permits 103,387 12,595 76,215 27,172 27,172 73.72% Stormwater Fees 106,766 8,951 71,303 35,463 35,463 66.78% Other Licenses & Permits 3,239 165 3,355 (116) (116) 103.58% Comp Plan & LDR Permits 7,844 1,530 9,330 (1,486) (1,486) 118.94% Impact Fees Transportation Res. 275,000 85,126 254,059 20,941 20,941 92.39% Impact Fees Transportation Comm. 50,000 3,656 3,656 46,344 46,344 7.31% Subtotal $ 1,482,474 $ 178,718 $ 1,068,358 $ 414,116 $ $ 414,116 72.07% Grants & Shared Revenues State and Federal Grants $ 3,000,053 $ $ $ 3,000,053 $ $ 3,000,053 0.00% FEMA Reimbursement - PA 32,561 32,561 32,561 0.00% Triumph Grant 0.00% Loan Proceeds 0.00% MRS Sales Tax Portion 697,788 50,876 416,360 281,428 281,428 59.67% MRS Motor Fuel Tax 152,136 11,092 90,804 61,332 61,332 59.69% Mobile Home License Tax 1,200 51 908 292 292 75.71% Alcoholic Beverage Lic. Tax 4,500 4,496 4 4 99.91% Local Gov't Half Cent Sales Tx 1,781,340 153,910 1,012,790 768,550 768,550 56.86% Firefighter Supplemental Comp 2,970 1,560 1,410 1,410 52.53% Motor Fuel Tax Refund 10,750 7,213 3,537 3,537 67.10% Subtotal $ 5,683,298 $ 215,930 $ 1,534,131 $ 4,149,167 $ $ 4,149,167 26.99% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended May 31, 2025 LORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Charges for Services Certify, Copy, Research $ 50 $ $ $ 50 $ $ 50 0.00% Return Check Service Fees 6,100 600 3,150 2,950 2,950 51.64% Lien Search Fees 23,000 1,655 12,705 10,295 10,295 55.24% Fire Protection Services (Co.) 208,142 15,611 140,496 67,646 67,646 67.50% Collection of Bad Debt 1 9 (9) (9) 0.00% Penalties 2,500 243 1,817 683 683 72.69% Other Charges for Services 20,660 553 1,811 18,849 18,849 8.77% Forclosure Registrations 2,150 50 1,200 950 950 55.81% Subtotal S 262,602 $ 18,713 $ 161,188 $ 101,414 $ $ 101,414 61.38% Other Revenues Judgements, Fines, & Forfeits $ 51,500 $ 8,119 $ 48,253 $ 3,247 $ $ 3,247 93.69% Interest & Dividends 496,700 34,083 286,110 210,590 210,590 57.60% Concession Stand Rent 3,600 3,600 3,600 0.00% A&CC Rental Fees 47,500 1,680 30,524 16,976 16,976 64.26% Sports Field Rental Fees 5,000 2,295 14,255 (9,255) (9,255) 285.10% Rec Complex Facility Rentals 1,000 400 1,070 (70) (70) 107.00% Rents Other 22,696 3,200 3,662 19,034 19,034 16.14% Disposition of Fixed Assets 10,099 10,099 (10,099) (10,099) 0.00% Sale of Scrap 2,795 2,796 (1) (1) 100.03% Donations Private Sources 400 400 400 0.00% Donations Veteran's Memorial Wall 0.00% Voluntary Park Fees Collected 500 0 320 180 180 63.95% Insurance Proceeds 0.00% Non-Res.Rec League Fee 940 1,160 4,165 (3,225) (3,225) 443.09% Other Misc. Revenue 113,564 4 30,006 83,558 83,558 26.42% Other Misc. Revenue Mowing 0.00% Gen Fund Over/Short 0.00% Subtotal $ 746,195 $ 61,040 $ 431,259 $ 314,936 $ $ 314,936 57.79% Total Taxes and Revenues $ 12,832,890 $ 692,395 $ 6,826,650 S 6,006,240 $ $ 6,006,240 53.20% Use of Reserves Trasfer from Sewer Un Rest. 0.00% Budgeted Use of Reserves (UN) 349,040 349,040 349,040 0.00% Budgeted Use of Reserves (RES) 917,184 917,184 917,184 0.00% Subtotal $ 1,266,224 $ $ $ 1,266,224 $ $ 1,266,224 0.00% Total Revenues and Sources of Funds $ 14,099,114 $ 692,395 $ 6,826,650 $ 7,272,464 ) $ 7,272,464 48.42% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended May 31, 2025 LORIDP 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Expenditures and Uses of Funds Executive (Commission) Executive Salaries $ 50,000 $ 4,167 $ 33,334 $ 16,666 $ $ 16,666 66.67% Benefits 3,950 327 2,613 1,337 1,337 66.16% Other Expesnes 2,600 50 1,063 1,537 1,537 40.90% Subtotal Commission $ 56,550 $ 4,543 $ 37,010 $ 19,540 $ $ 19,540 65.45% City Manager Salaries and Wages $ 164,965 $ 12,680 $ 108,128 $ 56,837 $ $ 56,837 65.55% Benefits 77,865 5,818 49,176 28,689 28,689 63.15% Other Expenses 8,800 75 2,866 5,934 5,934 32.56% Subtotal City Manager 251,630 18,573 160,170 91,460 91,460 63.65% Finance Dept. Salaries and Wages $ 227,884 $ 17,138 $ 147,621 $ 80,263 $ $ 80,263 64.78% Benefits 106,246 8,263 68,282 37,964 37,964 64.27% Audit/ / Accounting 59,700 44,700 15,000 15,000 74.87% Other Contractual Service 34,575 244 33,565 1,010 1,010 97.08% Other Expenses 18,975 1,984 9,329 9,646 9,646 49.16% Subtotal Finance $ 447,380 $ 27,629 $ 303,497 $ 143,883 $ $ 143,883 67.84% Legal City Attorney Fees $ 56,000 $ 4,107 $ 37,420 $ 18,580 $ $ 18,580 66.82% Other Expenses 2,500 608 1,893 1,893 24.30% Subtotal Legal $ 58,500 $ 4,107 $ 38,028 $ 20,473 $ $ 20,473 65.00% Code Enforcement Salaries and Wages $ 163,881 $ 12,319 $ 106,328 $ 57,553 $ $ 57,553 64.88% Benefits 70,820 5,395 44,683 26,137 26,137 63.09% Other Contractual Services 38,500 551 10,134 28,366 28,366 26.32% Animal Control 130,000 56,173 73,827 73,827 43.21% Other Expenses 23,190 1,156 5,337 17,853 741 17,113 23.01% Captial Outlay Fixed Assets 0.00% Subtotal Planning / Code $ 426,391 $ 19,420 $ 222,654 $ 203,737 $ 741 $ 202,996 52.22% Information Technology IT- Contracted Services $ 70,907 $ 6,145 $ 47,623 $ 23,284 $ $ 23,284 67.16% Other Contractual Services 0.00% IT- Equipment < $1,000 38,000 21,680 37,917 83 83 99.78% Subtotal Information Tech. $ 108,907 $ 27,825 $ 85,540 S 23,367 $ $ 23,367 78.54% City Clerk Salaries & Wages 102,091 7,754 67,417 34,674 34,674 66.04% Benefits 45,177 3,003 24,961 20,216 20,216 55.25% Other Expenses 11,420 405 788 10,632 10,632 6.90% Subtotal City Clerk S 158,688 $ 11,161 $ 93,165 $ 65,523 $ $ 65,523 58.71% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended May 31, 2025 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTDVar Amount Available Bud. Used Elections Other Contractual Services $ $ $ $ $ $ 0.00% Other Expenses 0.00% Subtotal Elections $ $ $ $ $ $ 0.00% Gen Goyt/Administration Salaries and Wages $ 60,081 $ 3,852 $ 34,155 $ 25,926 $ $ 25,926 56.85% Benefits 29,461 1,941 16,259 13,202 13,202 55.19% Other Contractual Services 156,500 11,941 28,391 128,109 16,749 111,359 18.14% Commumniatiom/Telplione 25,000 1,062 9,350 15,650 15,650 37.40% Utilities 15,600 1,059 8,304 7,296 7,296 53.23% Repair and Maintenance 2,500 2,500 2,500 0.00% Other Expenses 718,844 51,115 442,061 276,783 1,613 275,169 61.50% Captial Outlay Fixed Assets 2,388,637 2,388,637 2,388,637 0.00% Subtotal Gen Govt /. Admin $ 3,396,623 $ 70,970 $ 538,520 S 2,858,103 $ 18,363 $ 2,839,740 15.85% Human Resources Salaries & Wages 70,033 5,346 45,974 24,059 24,059 65.65% Benefits 17,928 1,258 10,675 7,253 7,253 59.55% Other Expenses 8,350 143 1,061 7,289 7,289 12.70% Subtotal Human Resources $ 96,311 $ 6,747 $ 57,710 $ 38,601 $ $ 38,601 59.92% Law Enforcement Other Contractual Services $ 2,656,718 $ 221,393 $ 1,771,146 $ 885,572 $ $ 885,572 66.67% Utilities 0.00% Subtotal Law Enforcement $ 2,656,718 $ 221,393 $ 1,771,146 $ 885,572 $ $ 885,572 66.67% Fire Department Salaries and Wages $ 1,237,269 $ 89,713 $ 797,021 $ 440,248 $ $ 440,248 64.42% Benefits 799,704 58,510 511,406 288,298 288,298 63.95% Communisations/etphone 12,000 884 7,088 4,912 4,912 59.07% Utilities 27,000 755 13,202 13,798 13,798 48.90% Insurance 0.00% Repair and Maintenance 94,160 654 57,168 36,992 7,186 29,806 60.71% Other Expenses 122,600 3,667 61,437 61,163 17,032 44,131 50.11% Capital Outlay Fixed Assets 140,678 114,098 26,580 7,760 18,820 81.11% Subtotal Fire Dept. $ 2,433,411 $ 154,182 $ 1,561,419 $ 871,992 $ 31,979 $ 840,013 64.17% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended May 31, 2025 LORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Emergency & Disaster Relief Professional Services 55,032 1,206 11,574 43,459 43,459 21.03% Legal Fees (City Atty) 0.00% Contracted Services Debris Monitoring 0.00% Debris Removal Vegatative 0.00% Debris Operat & Grinding 0.00% Debris Removal Construction 0.00% Debris Hazardous Trees 0.00% Buildings 0.00% Improvements O/T Buildings 0.00% Machinery & Equipment 0.00% Drainage Projects 93,574 12,918 80,656 45,997 34,659 13.81% Subtotal E & D Relief $ 148,606 $ 1,206 $ 24,492 $ 124,114 $ 45,997 $ 78,117 16.48% Utility Billing Salaries & Wages $ 317,445 $ 20,172 $ 167,759 $ 149,686 $ $ 149,686 52.85% Benefits 146,351 7,149 64,902 81,449 81,449 44.35% Contractual Services UB 69,467 3,204 42,767 26,700 26,700 61.56% Tranportation & Postage 39,960 3,364 25,788 14,172 14,172 64.53% Other Expenses 156,770 12,773 98,968 57,802 1,838 55,964 63.13% CA UB Operating Exp (729,993) (46,662) (400,183) (329,810) (329,810) 54.82% Subtotal Utility Billing $ $ $ $ > 1,838 $ (1,838) 0.00% City of Callaway General Fund Revenue & Expenditures For YTD Period Ended May 31, 2025 ORI 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTDVar Amount Available Bud. Used Planning Street Department Salaries and' Wages $ 556,700 $ 36,521 $ 317,761 $ 238,939 $ $ 238,939 57.08% Benefits 226,478 14,810 124,114 102,364 102,364 54.80% Contractual Services 28,350 920 17,243 11,107 1,793 9,314 60.82% Stormwater Services 25,000 3,836 14,121 10,879 10,879 56.48% Street Lighting 185,400 14,835 116,629 68,771 68,771 62.91% Repair and Maintenance 74,500 15,345 51,170 23,330 3,878 19,452 68.68% Fuel & Lubricants 60,000 1,427 23,480 36,520 36,520 39.13% Road Materials & Supplies 40,000 1,525 7,994 32,006 200 31,807 19.98% Sidewalk Repairs 20,000 11,214 8,786 8,786 56.07% Other Expenses 26,875 1,793 19,309 7,566 652 6,914 71.85% Captial Outlay Fixed Assets 95,594 90,223 5,371 5,371 94.38% Paving 0.00% Subtotal Street Dept. $ 1,338,897 $ 91,011 $ 793,257 $ 545,640 $ 6,523 $ 539,117 59.25% Maintenance! Shop Salaries and Wages $ 163,113 $ 12,412 $ 107,021 $ 56,092 $ $ 56,092 65.61% Benefits 63,062 4,821 40,181 22,881 22,881 63.72% Contracted Services 16,600 1,252 10,928 5,672 811 4,861 65.83% Utilities 8,880 406 3,024 5,856 5,856 34.05% Repair and Maintenance 10,400 5,373 5,027 2,354 2,673 51.66% Operating Supplies 10,000 561 4,858 5,142 2,669 2,472 48.58% Other Expenses 23,090 630 12,206 10,884 1,898 8,986 52.86% Capital Outlay Fixed Assets 0.00% Subtotal Maintenance Shop $ 295,145 $ 20,082 $ 183,592 $ 111,553 $ 7,733 $ 103,820 62.20% Leisure Services Salaries and Wages $ 855,140 $ 58,927 $ 497,252 $ 357,888 $ $ 357,888 58.15% Benefits 390,723 24,742 205,809 184,914 184,914 52.67% Contracted Services 29,750 1,956 21,806 7,944 815 7,129 73.30% Utilities 103,000 12,688 70,438 32,562 32,562 68.39% Repair and Maintenance 180,000 9,283 129,570 50,430 10,388 40,042 71.98% Operating Supplies 35,000 697 25,764 9,236 757 8,479 73.61% Other Expenses 83,900 3,515 43,142 40,758 1,719 39,039 51.42% Captial Outlay Fixed Assets 482,432 23,490 339,034 143,398 66,013 77,385 70.28% Subtotal Leisure Services $ 2,159,945 $ 135,297 $ 1,332,817 $ 827,128 $ 79,692 $ 747,436 61.71% Operating Expenses Cost Allocation Transfers $ (862,966) $ (71,914) $ (575,312) $ (287,654) $ $ (287,654) 66.67% Transfers Out 917,184 917,184 917,184 0.00% Increase to Reserves 11,194 11,194 11,194 0.00% Unrealized Gain/Loss on Invest 0.00% Interest Expense 0.00% Sutotal Other Operating Expenses $ 65,412 $ (71,914) $ (575,312) $ 640,724 $ $ 640,724 -879.52% Total Expenditures > 14,099,114 $ 742,233 $ 6,627,704 $ 7,471,410 $ 192,865 $ 7,278,545 47.01% Net Fund Revenues & Expenditures $ $ (49,838) $ 198,947 $ (198,947) $ (192,865) $ (6,082) City of Callaway CRA Fund Revenues & Expenditures For YTD Period Ended May 31, 2025 LORIDP 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Property Taxes, Revenue Sharing and Grants Ad Valorem Tax (from City) 376,692 376,692 100.00% Stormwater Grants 1,412,719 1,412,719 1,412,719 0.00% Intergov't Revenue from Bay Co 776,300 767,099 9,201 9,201 98.81% Subtotal 2,565,711 1,143,791 1,421,920 1,421,920 44.58% Other Revenues Sources & Reserves Interest Earned 0.00% Transfers from General Fund 0.00% Budgeted Use of Reserves 618,996 618,996 618,996 0.00% Subtotal 618,996 618,996 618,996 0.00% Total Revenues and Sources of Funds 3,184,707 1,143,791 2,040,916 2,040,916 35.92% Expenditures and Uses of Funds Engineering Services 0.00% Legal Fees City Attorney 500 500 500 0.00% Audit/Accounting 6,200 6,200 100.00% Other Contractual Services 0.00% Transportation/Postage 0.00% Printing & Binding 0.00% Other Current Charges 3,750 3,750 3,750 0.00% Office Supplies & Small Equip 0.00% Books, Publications, & Dues 1,000 695 305 305 69.50% Education 0.00% Land 25,000 25,000 25,000 0.00% Buildings 0.00% Improvements O/T Buildings 97,945 97,945 100.00% Stormwater Projects Cemetary Drainage 290,005 2,372 15,840 274,165 525 273,640 5.46% Stormwater Projects Berthe Spillway 2,727,807 5,885 103,447 2,624,360 96,111 2,528,249 3.79% Redevelopment Grants 5,000 5,000 5,000 0.00% Residential Grants 7,500 7,500 7,500 0.00% Commercial Demolition Grants 20,000 20,000 20,000 0.00% Budgeted Increase to Reserves 0.00% Total Expenditures 3,184,707 8,257 224,126 2,960,581 96,636 2,863,944 7.04% Net Fund Revenues & Expenditures (8,257) 919,665 (919,665) (96,636) (823,028) City of Callaway Capital Projects Fund Revenues & Expenditures For YTD Period Ended May 31, 2025 ORIDP 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Grants & Shared Revenues Federal Grants 428 $ 2,305,673 $ $ 2,412,187 $ (106,514) $ $ (106,514) 104.62% Infrastructure HalfCent Tax 1,775,763 201,695 1,074,742 701,021 701,021 60.52% Berthe Ave Bridge 80/201 FEMA 1,312,265 1,312,265 1,312,265 0.00% CDBG Sandy Creek Rehab 5,470,200 605,166 4,865,034 4,865,034 11.06% CDBG - Spine Road Hugh Thomas 2,650,000 202,572 2,447,428 2,447,428 7.64% FDOT Beautify Grant Tyndal 400,000 400,000 400,000 0.00% FDOT Grant Cherry Street Sidewalk 2,553,262 2,553,262 2,553,262 0.00% FDOT Grant West Cherry Street 528,511 528,511 528,511 0.00% Paving Grant State 2,000,000 2,000,000 2,000,000 0.00% CDBG Grant Lift Station! Rehabs 2,466,203 16,100 2,450,103 2,450,103 0.65% Subtotal 21,461,877 201,695 4,310,767 17,151,110 17,151,110 20.09% Other Sources Interest Infrastructure $ 268,981 $ 30,068 $ 241,332 $ 27,649 $ $ 27,649 89.72% Insurance! Proceeds 0.00% Transfers from General Fund 917,184 917,184 917,184 0.00% Budget Use ofl Reserves 4,093,853 4,093,853 4,093,853 0.00% Total Revenues and Sources of Funds $ 26,741,895 $ 231,763 $ 4,552,099 $ 22,189,796 $ 22,189,796 17.02% Expenditures and Uses of Funds Street Department Stormwater Improvements $ 150,800 $ 5,940 $ 5,940 $ 144,860 $ $ 144,860 3.94% Sidewalk Repairs 0.00% Sidewalk Projects Various Repairs 50,000 50,000 50,000 0.00% Engineeering Various ADA/Grants 25,000 14,743 10,257 10,257 58.97% Fox &I Lannie Row Pond Clean-UP 141,500 141,500 141,500 0.00% Berthe Ave Spillway Bridge 978,963 1,070,260 (91,297) 227,014 (318,311) 109.33% FDOT Tyndall Median Beautification 400,000 84,605 387,053 12,947 19,991 (7,044) 96.76% Cherry Street Drainage 4,448,524 4,448,524 4,448,524 0.00% FlexNet Meter Reading 250,480 89,538 160,942 147,582 13,360 35.75% CDBG Spine Road Hugh Thomas Paving 2,315,010 2,252 22,258 2,292,752 205,111 2,087,642 0.96% FDOT Grant Cherry Street Sidewalk 2,540,989 1,824 2,539,165 460,806 2,078,359 0.07% Road Paving 0.00% State Grant Road Paving 1,180,134 12,455 794,817 385,317 299,565 85,752 67.35% Cherry St Paving & 2nd Sidewalk 5,181,853 41,240 5,140,613 688,292 4,452,321 0.80% Boat Race Round About Impact Fees 766,384 1,244 765,140 765,140 0.16% FDOT Grant Yellow Bluff Side 65,000 65,000 65,000 0.00% FDOT Grant Hickory St Sidewalk 0.00% FDOT Grant S Berthe Sidewalk 64,000 64,000 64,000 0.00% FDOT Grant West Cherry Sidewalk 528,511 528,511 528,511 0.00% Subtotal $ 19,087,148 $ 105,252 $ 2,428,915 $ 16,658,233 $ 2,813,502 S 13,844,731 12.73% Lift Station Rehabs CDBG 2,516,203 2,692 18,792 2,497,411 128,800 2,368,611 0.75% Sandy Creek Rehab CDBG 5,138,544 30,390 5,108,154 205,212 4,902,942 0.59% Subtotal $ 7,654,747 $ 2,692 $ 49,182 $ 7,605,565 $ 334,012 $ 7,271,553 0.64% Total Expenditures and Uses of Funds $ 26,741,895 $ 107,944 $ 2,478,097 $ 24,263,798 $ 3,147,514 $ 21,116,284 9.27% Net Fund Revenues & Expenditures $ $ 123,819 $ 2,074,002 $ (2,074,002) $ (3,147,514) $ 1,073,512 City of Callaway Water Fund Revenues & Expenditures For YTD Period Ended May 31, 2025 LORIDR 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Permits, Fees. & Licenses Special Capital Ext Fee $ 5,000 $ $ 2,185 $ 2,815 $ $ 2,815 43.71% Impact Fees Water Res. 115,000 23,858 81,266 33,734 33,734 70.67% Impact Fees Water Comm. 10,000 476 1,466 8,534 8,534 14.66% State Grants Storms & Floods 0.00% Subtotal $ 130,000 $ 24,334 $ 84,918 $ 45,082 $ $ 45,082 65.32% Charges for Services Water Charges $ 3,402,940 $ 335,467 $ 2,218,165 $ 1,184,775 $ $ 1,184,775 65.18% Collection ofl Bad Debt 36 120 (120) (120) 0.00% Reconnect Fees 129,819 8,950 80,464 49,355 49,355 61.98% Penalties 77,327 6,388 49,532 27,795 27,795 64.06% System Taps 11,486 630 4,790 6,696 6,696 41.70% Other Utility Income 205,313 33,287 139,290 66,023 66,023 67.84% Utilities Over/Short (250) 250 250 0.00% Service Work Charges 0.00% Subtotal S 3,826,885 $ 384,759 $ 2,492,110 $ 1,334,775 $ S 1,334,775 65.12% Interest & Other Earnings Interest $ 120,000 $ 10,194 $ 78,481 $ 41,519 $ $ 41,519 65.40% Interest Impact Fees 55,000 5,102 40,758 14,242 14,242 74.11% Interest Spec Cap Ext Fees 0.00% Disposition of Fixed Assets 62 (62) (62) 0.00% Insurance Proceeds 1,765 (1,765) (1,765) 0.00% Subtotal $ 175,000 $ 15,297 $ 121,066 $ 53,934 $ $ 53,934 69.18% Use of Reserves Budgeted Use of Reserves (UN) $ $ $ $ $ $ 0.00% Budgeted Use ofl Reserves (RES) $ 200,000 $ $ $ 200,000 $ $ 200,000 0.00% Subtotal $ 200,000 $ $ $ 200,000 $ $ 200,000 0.00% Total Revenues & Sources of Funds $ 4,350,859 $ 425,970 $ 2,710,742 $ 1,640,117 > $ 1,640,117 62.30% City of Callaway Water Fund Revenues & Expenditures For YTD Period Ended May 31, 2025 ELORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Expenditures and Uses of Funds Salaries and Wages $ 484,393 $ 36,195 $ 294,888 $ 189,505 $ $ 189,505 60.88% Benefits 195,045 14,099 115,568 79,477 79,477 59.25% Engineering Services 0.00% Contractual Services 38,800 1,056 19,723 19,077 7,555 11,522 50.83% Cost of Water 1,180,314 123,358 814,997 365,317 365,317 69.05% CommumiamtiomyTelplone 5,500 451 3,197 2,303 2,303 58.12% Transportation/Postage 2,500 400 824 1,676 1,676 32.94% Utilities 18,000 672 4,827 13,173 13,173 26.82% Insurance 0.00% Repair and Manitenance 162,000 24,220 116,181 45,819 11,371 34,448 71.72% Fuel & Lubricants 40,000 1,162 18,415 21,585 21,585 46.04% Operating Supplies 20,000 1,181 15,869 4,131 476 3,655 79.35% Other Expenses 136,500 3,547 56,205 80,295 4,450 75,846 41.18% Capital Outlay Fixed Assets 331,250 10,764 115,192 216,058 52,605 163,453 34.77% Interest Pmt 256,416 21,010 168,247 88,169 88,169 65.61% Amortization Loss on AdvRef 38,143 3,179 25,432 12,711 12,711 66.68% UB Cost Allocation 364,996 23,331 200,091 164,905 164,905 54.82% Cost Allocation Transfer 380,598 31,716 253,728 126,870 126,870 66.67% Budgeted Incr to Reserves (UN) 296,404 296,404 296,404 0.00% Budgeted Incr to Reserves (RES 0.00% Transfer to CIP 0.00% Total Expenditures $ 4,350,859 $ 296,342 $ 2,223,384 S 2,127,475 $ 76,457 $ 2,051,018 51.10% Net Fund Revenues & Expenditures $ $ 129,627 $ 487,358 $ (487,358) $ (76,457) S (410,901) City of Callaway Sewer Fund Revenues & Expenditures For YTD Period Ended May 31, 2025 LORID! 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of Funds Permits, Fees, & Licenses Special Capital Ext Fee $ 2,500 $ $ 2,526 $ (26) $ $ (26) 101.02% Impact Fees Sewer Res. 120,000 25,855 87,749 32,251 32,251 73.12% Impact Fees Sewer Comm. 10,000 1,349 2,024 7,976 7,976 20.24% State Grants - Storms & Floods 897,000 897,000 897,000 0.00% Subtotal $ 1,029,500 $ 27,204 $ 92,298 $ 937,202 $ $ 937,202 8.97% Charges for Services Charges for Serives $ $ $ $ $ $ 0.00% Collection ofl Bad Debt 42 169 (169) (169) 0.00% Account Fees 16,739 1,880 11,490 5,249 5,249 68.64% Reconnect Fees 0.00% Penalties 130,284 10,565 85,275 45,009 45,009 65.45% System Taps 11,594 400 3,880 7,714 7,714 33.47% Other Utility Income 500 500 500 0.00% Sewer / Wastewater Charges 5,230,553 448,600 3,342,007 1,888,546 1,888,546 63.89% Subtotal $ 5,389,670 $ 461,487 $ 3,442,821 $ 1,946,849 $ $ 1,946,849 63.88% Interest & Other Earnings Dividends $ $ $ $ $ $ 0.00% Interest Earned 400,000 37,138 302,131 97,869 97,869 75.53% Interest - Impact Fees 97,500 9,220 73,643 23,857 23,857 75.53% Interest - Spec Cap Ext Fees 0.00% Interest Sandy Creek. Assmts 0.00% Interest Bond Proceeds 0.00% Disposition of Fixed Assets 4,940 (4,940) (4,940) 0.00% Subtotal $ 497,500 $ 46,358 $ 387,966 $ 109,534 $ $ 109,534 77.98% Other Sources Transfer from General Fund $ $ $ $ $ $ 0.00% Amort-Premium 2015 Refunding 18,974 1,581 12,648 6,326 6,326 66.66% Subtotal $ 18,974 $ 1,581 $ 12,648 $ 6,326 $ $ 6,326 66.66% Use of Reserves Transfer to General Fund Budgeted Use of Reserves (UN) $ $ $ $ $ $ 0.00% Budgeted Use of Reserves (RES) 0.00% Subtotal $ $ $ $ $ $ 0.00% Total Revenues & Sources of Funds $ 6,935,644 $ 536,630 $ 3,935,733 $ 2,999,911 $ $ 2,999,911 56.75% City of Callaway Sewer Fund Revenues & Expenditures For YTD Period Ended May 31, 2025 LORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Expenditures and Uses of Funds Salaries and Wages $ 392,386 $ 26,599 $ 233,449 $ 158,937 $ $ 158,937 59.49% Benefits 191,747 12,524 108,364 83,383 83,383 56.51% Engineering Services 0.00% Contractual Services 15,000 1,121 5,892 9,108 191 8,917 39.28% Cost of Treatment 2,331,955 260,510 1,390,699 941,256 941,256 59.64% Communcatonylcleprone 5,300 516 3,639 1,661 1,661 68.67% Transportation/Postage 2,640 400 838 1,802 1,802 31.75% Utilities 91,000 7,210 64,149 26,851 26,851 70.49% Insurance 0.00% Repair and Maintenance 198,500 21,505 128,911 69,589 6,135 63,454 64.94% Fuel & Lubricants 74,500 2,515 43,003 31,497 31,497 57.72% Operating Supplies 16,500 537 10,520 5,980 22 5,958 63.76% Other Expenses 61,700 170 35,774 25,926 903 25,023 57.98% Capital Outlay Fixed Assets 2,058,046 79,321 1,978,725 125,494 1,853,231 3.85% Principal Pmt 400,000 400,000 400,000 0.00% Amortization of Bond Costs 0.00% Interest Pmt 256,416 21,010 168,247 88,169 88,169 65.61% Interest Pmt / Sandy Creek 0.00% Amort. ofl Deferred Loss on Ref 38,143 3,179 25,432 12,711 12,711 66.68% Bond Issuance Cost 5,500 4,250 1,250 1,250 77.27% UB Cost Allocation 364,996 23,331 200,092 164,904 164,904 54.82% Cost Allocation Transfers 350,840 29,237 233,896 116,944 116,944 66.67% Budgeted Incr to Reserve (UN) 80,475 80,475 80,475 0.00% Budgeted Incr to Reserves (RES 0.00% Total Expenditures $ 6,935,644 $ 410,363 $ 2,736,476 $ 4,199,168 $ 132,745 $ 4,066,423 39.46% Net Fund Revenues & Expenditure: $ $ 126,266 $ 1,199,258 $ (1,199,258) $ (132,745) $ (1,066,512) City of Callaway Solid Waste Fund Revenues & Expenditures For YTD Period Ended May 31, 2025 LORIDE 2025 Current Year to Encumbered Budget % of Description Budget Month Date YTD Var Amount Available Bud. Used Revenues and Other Sources of] Funds Charges for Services Collection of Bad Debt $ $ 4 $ 25 $ (25) $ $ (25) 0.00% Penalties 27,586 2,304 18,002 9,584 9,584 65.26% Other Utility Income 0.00% State Grants Storms & Floods 0.00% Solid Waste Service Fees 1,038,309 87,495 696,182 342,128 342,128 67.05% Subtotal $ 1,065,895 $ 89,802 $ 714,208 $ 351,687 $ $ 351,687 67.01% Interest & Other Earnings Interest $ 51,073 $ 7,656 $ 58,229 $ (7,156) $ $ (7,156) 114.01% Disposition ofl Fixed Assets 0.00% Sales of Surplus or Scrap 2,000 1,520 480 480 76.02% Trasfer From General Fund 0.00% Subtotal $ 53,073 $ 7,656 $ 59,750 $ (6,677) $ $ (6,677) 112.58% Use of Reserves Budgeted Use of Reserves (UN) $ 5 $ $ $ $ 0.00% Total Revenues & Sources of Funds $ 1,118,968 $ 97,458 $ 773,958 $ 345,010 $ 345,010 69.17% Expenditures and Uses of] Funds Salaries and Wages $ 185,307 $ 12,467 $ 116,193 $ 69,114 $ $ 69,114 62. 70% Benefits 76,383 4,782 39,275 37,108 37,108 51.42% Contracted Services 128,211 50,007 52,384 75,827 75,827 40.86% Repair and Maintenance 47,000 2,765 15,800 31,200 8,015 23,185 33.62% Tipping Fees 150,000 12,261 72,216 77,784 12,341 65,443 48.14% Fuel & Lubricants 40,000 933 14,692 25,308 25,308 36.73% Other Expenses 7,670 203 1,043 6,627 6,627 13.60% Capital Outlay Fixed Assets 0.00% Cost Allocation Transfer 131,528 10,961 87,688 43,840 43,840 66.67% Budgeted Increase to Reserves 285,369 285,369 285,369 0.00% Total Expenditures $ 1,118,968 $ 94,377 $ 399,291 $ 719,677 $ 20,356 $ 699,320 35.68% Net Fund Revenues & Expenditures $ $ 3,081 $ 374,666 $ (374,666) $ (20,356) $ (354,310) Agenda Item # CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: JUNE 24, 2025 ITEM: RESOLUTION No. 25-10 - CODE ENFORCEMENT LIEN FOR NUISANCE ABATEMENT 1. PLACED ON AGENDA BY: 2. AGENDA: Eddie Cook, City Manager PRESENTATION PUBLIC HEARING Presented By: OLD BUSINESS Kevin Obos, City Attorney REGULAR Bonnie Poole, Director of Code Enforcement 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES NO N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, &1 IDENTIFY, ALLATTACHMENTS) Due to the presence of nuisances, Code Enforcement issued orders of nuisance abatement for Code violations occurring on the following property in the City of Callaway: PROPERTY ID PRESENT ADDRESS OF AMOUNT OF NO. OWNERS SUBJECT PROPERTY LIEN 07056-00-000 Charles S. Rogers Estate 306 S. Gay Ave $239.16 Callaway Fl, 32404 Code Enforcement recommends that the City Commission authorize staff to file and record the nuisance abatement lien on the above listed property. The amount of the abatement lien may also be placed on the property owner's tax bill for collection pursuant to Ordinances 949 and 950. Attachments Resolution No. 25-10 Nuisance Abatement Liens 5. REQUESTED MOTION/ACTION: Approval of Resolution No. 25-10 upon roll-call vote. RESOLUTION 25-10 A RESOLUTION OF THE CITY OF CALLAWAY, FLORIDA, APPROVING AMOUNTS TO BE LIENED ON CERTAIN PROPERTY WITHIN THE CITY, TO WIT: 306 S GAY AVE, FOR COSTS INCURRED IN THE ABATEMENT OF NUISANCES UPON SUCH PROPERTIES, AUTHORIZING THE APPROPRIATE OFFICERS OF THE CITY TO RECORD THE LIENS AND NOTIFY INTERESTED PARTIES OF SUCH LIENS, AND PROVIDING AN IMMEDIATELY EFFECTIVE DATE. WHEREAS, pursuant to Section 9.7-7 of the City's Code of Ordinances, the City has undertaken the abatement of emergency conditions, and a nuisance as prohibited by Section 9.7- 2 of the City Code, following notice and non-action by the Owner(s) to come into compliance with the City Code; and WHEREAS, pursuant to Section 9.7-8 of the City's Code, the City Commission shall assess the entire cost of the abatement of the emergency conditions and nuisance against the property, inclusive of all administrative, legal, postal and publication expenses, and any other direct or indirect costs associated therewith. NOW THEREFORE BE IT RESOLVED by the City Commission that a lien be assessed against the following property in the amounts set forth below: PROPERTY PRESENT ADDRESS OF SUBJECT AMOUNT ID NO. OWNERS PROPERTY OF LIEN 07056-00-000 Charles S. Rogers Estate 306 S. Gay Ave $239.16 AND BE IT FURTHER RESOLVED that the appropriate officers of the City are hereby authorized and directed to record such lien and notify the Tax Collector and all interested parties of such lien. This resolution shall become effective upon adoption. PASSED AND ADOPTED this 24th day of June, 2025, by the CALLAWAY CITY COMMISSION meeting in regular session. CITY OF CALLAWAY, FLORIDA By: Pamn Henderson, Mayor Page 1 of2 Attest: Ashley Robyck, City Clerk VOTE OF COMMISSION: Ayers Davis Griggs APPROVED AS TO FORM AND LEGALITY Henderson FOR THE CITY OF CALLAWAY ONLY: Pelletier Kevin D. Obos, City Attorney Page 2 of2 CITY OF CALLAWAY, FLORIDA 6601 East Highway 22 Callaway, FL 32404 In Re: Property located at: 306 S. GAY AVE. CALLAWAY, FL 32404 Parcel ID No. 07056-000-000 NOTICE OF CODE ENFORCEMENT NUISANCE ABATEMENT LIEN TO: CHARLES S. ROGERS, ESTATE CHUCK PERDUE 306 S. GAY AVE. BAY COUNTY TAX COLLECTOR CALLAWAY, FL 32404 850 WEST 11TH STREET PANAMA CITY, FL 32401 AND ANY AND ALL OTHER PERSONS INTERESTED IN THE FOLLOWING DESCRIBED PROPERTY: 18 4S 13W 33.4-132B2-BEG 80' S OF SE COR LOT 6 BLK B LANNIE ROWE LK EST UNIT 2 S 80' W 120' N 80' E 120' TO POB ORB 391 P 459 1) Pursuant to Section 1 (1,2,4 & 13), Section 9.7-2, and LDR Section 9.7-1(3) ofthe City ofCallaway Code ofOrdinances, the city has undertaken certain actions to abate the nuisance located at: 306 S. Gay Avenue, Callaway, FL 32404, as more particularly described above. 2) The amount of the City's abatement lien, for costs incurred in abating the nuisance on the subject property, is as follows: Labor and Equipment: $ 220.66 Recording Fees: $ 18.50 TOTAL: $ 239.16 3) Pursuant to Sections 9.7-7 & 8, City of Callaway Code of Ordinances, notice is hereby given that there has been assessed, pursuant to the provisions of said law, against the above-named persons at the above stated address, the nuisance abatement costs, which amount after demand fort the payment thereof remains unpaid, and by virtue of the above referenced laws, constitutes a lien in favor of the City of Callaway, Florida, upon the title to and interest in, whether legal or equitable, the property herein above described; said lien shall be prior in dignity to all other liens, excepting County taxes and taxes and liens of equal dignity therewith. Callaway, Florida may foreclose or otherwise execute on the lien as provided for by the law. This assessment may become due and payable at the same time and with the same priority as ad valorem taxes. WITNESS: The official seal ofthe City of Callaway and the hand ofthe City Clerk thereof, City of Callaway, Bay County, Florida, Dated this 24th day of June 2025. SEAL By: Ashley Robyck, City Clerk Page 1 of 1 Agenda Item # 2. CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: JUNE 24, 2025 ITEM: RESOLUTION 25-11-PERSONNEL MANUAL UPDATE- DRUG FREE WORKPLACE POLICY 1. PLACED ON AGENDA BY: 2. WORKSHOP: PRESENTATION Eddie Cook, City Manager PUBLIC HEARING OLD BUSINESS REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No N/A 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN,HOW, & IDENTIFY, ALL ATTACHMENTS) The current Drug Free Workplace Policy is inadequate and in need of replacement. This will replace the current policy in its entirety and has been reviewed by staff as well as the City Attorney. ATTACHMENT(S) Resolution 25-11 New Drug Free Workplace Policy 5. REQUESTED MOTION/ACTION: Approval of Resolution 25-11 upon roll-call vote RESOLUTION NO. 25-11 A RESOLUTION OF THE CITY OF CALLAWAY CITY COMMISSION REVISING THE CITY OF CALLAWAY PERSONNEL MANUAL, SECTION 3.08 DRUG FREE WORKPLACE POLICY; REPEALING ALL RESOLUTIONS OR PARTS THEREOF, WHICH ARE IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Callaway maintains a Personnel Policy Manual that addresses personnel matters; and, WHEREAS, it has been determined that it is necessary to amend Section 3.08 Drug Free Workplace Policy oft the current Personnel Policy Manual. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CALLAWAY, FLORIDA: SECTION 1. The City of Callaway's Personnel Manual shall be amended as set forth in the attached EXHIBIT A" (Policy replaced in its entirety.) SECTION 2. REPEAL. This resolution repeals all other resolutions or parts of resolutions in conflict herewith. SECTION 3. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED by the City Commission of the City of Callaway, Bay County, Florida this 24th day of June 2025. CITY OF CALLAWAY, FLORIDA Pamn Henderson, Mayor Attest: Ashley Robyck, City Clerk APPROVED AS TO FORM FOR THE CITY OF VOTE OF COMMISSION: CALLAWAY ONLY: Davis Griggs Henderson Pelletier Ayers Kevin D. Obos, City Attorney - CALL - ELORIDE City of Callaway Drug-Free Workplace Policy 1. Introduction. This policy establishes a comprehensive drug and alcohol testing program for employees of the City of Callaway in accordance with the Drug-Free Workplace Program under Florida's Workers' Compensation Law, SS 440.101 and 440.102, Florida Statutes, and rules promulgated thereunder. Substance abuse, whether occurring at work or elsewhere, poses a serious threat to the safety of employees and the general public. It leads to numerous workplace issues, such as increased injuries on thej job, higher absenteeism, rising healthcare and benefit costs, increased theft, diminished morale, reduced productivity, and a decline in the quality of products and services offered. This program is established to identify users and remove abusers of drugs and alcohol from the workplace, to prevent the use and/or presence of these substances in the workplace, and to help employees overcome any dependence on drugs or alcohol. This drug-free workplace policy is designed to uphold a zero tolerance for illegal drugs and to enforce an alcohol-free policy with zero tolerance under circumstances that affect or may affect the safety and well-being of employees, citizens, and others, or that negatively impact or could impact the efficient and effective operation of the City. This policy specifically prohibits City employees from illegally or improperly using, possessing, selling, manufacturing or distributing drugs, and provides that it is against City policyto report to work orto work under the influence of drugs or alcohol. This policy provides for testing procedures designed to implement and enforce these prohibitions. 2. Scope. All City employees are covered by this policy and, as a condition of employment, are required to abide by its terms. This policy applies to all employees, at a minimum, during all "on duty time,' including all time from the moment an employee begins to work or is required to be in readiness to work until the time the employee is relieved from work and all responsibility for performing work. For purposes of this policy, on-duty time includes lunch and break periods. Any employee in doubt as to the requirements or procedures applicable to their situation may contact the City Human Resources Department for information. 3. Dissemination. Current employees will receive a general one-time notice ofthis policy and must sign an acknowledgement of receipt form. This policy will not be effective until 60 days after issuance of the general one-time notice issued to all employees. This policy shall also be issued to each new employee as part of their employee orientation. A notice of drug testing will be included with all job vacancy announcements for which drug testing is required. A notice of the City's drug testing program will also be posted in appropriate and conspicuous locations on the City's premises. This policy may be amended from time to time without general notice. The current version of this policy is available to employees during regular business hours upon request to Human Resources. It is the responsibility oft the employee to remain apprised of any changes to the policy affecting their employment. 4. Definitions. A. The definitions of words and terms as set forth in SS 440.02(1) and 440.102(1), Fla. Stat., the Florida Workers' Compensation Drug Testing Rules (Fla. Admin. Code, Chapter 38F-9), and the Florida Department of Health and Rehabilitative Services Drug-Free Workplace Standards (Fla. Admin. Code, Chapter 10E-18) shall apply to the words and phrases used in this policy unless the context clearly indicates otherwise. B. When the phrase "drug and alcohol" testing/use/etc., is used in connection with specific testing mechanisms, prohibitions, or causes for testing, the word "drug" includes all of the below-listed substances except alcohol. "Drug" otherwise has the same meaning as in Section 440.102(1)(a), Fla. Stat., which defines "drug" as follows: "Drug(s)" means alcohol, including distilled spirits, wine, malt beverages, and intoxicating liquors; amphetamines; cannabinoids; cocaine; phencyclidine (PCP); hallucinogens; methaqualone; opiates; barbiturates; benzodiazepines; synthetic narcotics; designer drugs; or a metabolite of any of the substances listed herein." 1 C. Mandatorytesting position" means, with respect to a public employer, a job assignment that requires the employee to: 1. Carry a firearm; 2. Work closely with an employee who carries a firearm; 3. Perform life-threatening procedures; 4. Work with heavy or dangerous machinery; 5. Work as a safety inspector; 6. Work with children; 7. Work with detainees in the correctional system; 8. Work with confidential information or documents pertaining to criminal investigations; 9. Work with controlled substances; 10.Undergo an employee security background check pursuant to S 110.1127, Florida Statutes; 11. Perform job assignments in which a momentary lapse in attention could result in injury or death to another person. D. "Special-risk position" means a position that is required to be filled by a person who is certified under: 1. Chapter 633, Florida Statutes, (Fire Prevention and Control); or, 2. Chapter 943, Florida Statutes, (Law Enforcement). E. Safety-sensitive position" means employee drivers who are required to hold a Commercial Driver's License ("CDL") for the performance of their duties and all other employees for whom drug or alcohol impairment would constitute an immediate and direct threat to the public health or safety. F. "Medical review officer("MRO") means a licensed physician, employed with or contracted the City, who has knowledge of substance abuse disorders, laboratory testing procedures, and chain of custody collection procedures; who verifies positive, confirmed test results; and who has the necessary medical training to interpret and evaluate an employee's positive test result in relation to the employee's medical history or any other relevant biomedical information. 5. Drug policy, prohibitions, and penalties. A. The use, distribution, possession, manufacture, cultivation, sale, or attempt to manufacture, sell, or distribute illegal controlled substances at any time, whether on or off duty, or whether on or off City property, is prohibited.1 B. Reporting to work, or working, under the influence of drugs is prohibited. For purposes of this policy, an employee is presumed to be under the influence of drugs if a urine test or other authorized testing procedure shows a forensically acceptable positive quantum of proof of drug usage a set forth in the Florida Workers' Compensation Testing Rules, Chapter 38F-9, F.A.C. C. Legal, overthe-counter medications or prescription drugs may also affect the safety of the employee, fellow employees, or members of the public. Therefore, any employee who is taking any overthe-counter medications or prescription drugs that might impair the safety, performance, or any motor functions shall advise their immediate supervisor of the possible impairment before reporting to work under the influence of such medication or drug. Verification of a prescription may be required. If the immediate supervisor determines that the impairment does not pose a safety risk, the employee will be permitted to work. Otherwise, the immediate supervisor may offer a change in work schedule, temporarily reassign the employee, or place the employee in an appropriate leave status for the period of impairment. D. For the purpose of this policy, consumption of any drug by the employee of more than the maximum recommended daily dosage, or for a longer period of time than recommended or prescribed, or of any prohibited drug prescribed for or intended for another individual, or for other than a valid medical purpose shall be construed to constitute improper use. Excessive or inappropriate prescribing by the prescriber or prescribers shall NOT constitute a defense for the employee. Prescription medication shall be kept in its original container if such medication is taken during working hours or on City property. E. Violation of this policy, including any failure to pass a drug test, or efforts to tamper with, or refusal to submit to, a drug test will, except as provided herein, subject the employee to disciplinary action up to and including immediate dismissal. Dismissal for a first offense is appropriate absent substantial mitigating circumstances. F. "Refusal" to submit to a drug test includes, but is not limited to: Illegal controlled substances are defined by applicable state and federal laws in accordance with S 893.03, Florida Statutes. The possession and use of any amount of marijuana is illegal under federal law as marijuana remains classified as a Scheduleldrug under the Controlled Substances Act, 21 U.S.C. S 810. Any use of marijuana for personal or medical purposes is therefore prohibited to the same extent as any other illegal controlled substance. 1. Failure to provide adequate blood, urine, or other specimen for testing without a valid medical explanation after the employee has received notice of the requirement to submit the same for testing. 2. Conduct that unreasonably obstructs or delays the testing process; 3. Refusing or failing to execute all required consent of testing forms, or to follow instructions, or take any other act necessary to timely complete the testing process. G. An employee whom management has reason to suspect is under the influence of drugs will be removed immediately from the workplace and will be tested and evaluated as provided herein. 6. Alcohol policy, prohibitions, and penalties. A. The consumption or possession of alcohol on City property or while on duty, while operating City vehicles or equipment, while being transported in City vehicles, or while representing the City in any official capacity, is prohibited except as follows. The prohibitions of this section do not apply to those assignments, premises, or events at which consumption of alcohol is expressly authorized by management. Such authorization does not encourage, sanction, or authorize any individual to consume alcohol in excess to a point of being intoxicated. Therefore, any employee at an event, who in the sole opinion of the management becomes intoxicated, must refrain from further consumption of alcohol and, upon request by management, leave the function. Failure to comply with the request constitutes a violation of this policy. B. Reporting to work, or working, under the influence of alcohol, or using alcohol in a manner at any time that adversely affects or might adversely affect the interest or operations of the City, is prohibited. For purposes oft this policy, an employee is presumed to be under the influence of alcohol if a blood test shows a forensically acceptable positive quantum of proof of alcohol usage as set forth in the Florida Workers' Compensation Testing Rules, Chapter 38F-9, F.A.C C. Off-duty use of alcohol which adversely affects an employee's job performance or adversely affects or threatens to adversely affect other interests of the City including, but not limited to, the employee's relationship to his/her job, fellow workers, or the City's reputation, is prohibited. D. Violation of this policy, including any failure to pass an alcohol test, or efforts to tamper with, or refusal to submit to, an alcohol test will, except as provided herein, subject the employee to disciplinary action up to and including immediate dismissal. Dismissal for a first offense is appropriate absent substantial mitigating circumstances. E. "Refusal" to submit to an alcohol test includes, but is not limited to: a. Failure to provide adequate breath, blood, urine, or other specimen for testing without a valid medical explanation after the employee has received notice of the requirement to submit the same for testing. b. Conduct that unreasonably obstructs or delays the testing process; C. Refusing or failing to execute all required consent of testing forms, or to follow instructions, or take any other act necessary to timely complete the testing process. F. An employee whom management has reason to suspect is under the influence of alcohol will be removed immediately from the workplace and will be tested and evaluated as provided herein. 7. Duty to report arrests and convictions for drug or alcohol related crimes. 1. Employees must notify Human Resources of any drug or alcohol related criminal charge or arrest within five (5) days after such charge or arrest or on the next workday after the charge or arrest if the employee holds a position that requires driving with a City vehicle or personal vehicle while on City property or on City business. Employees must notify Human Resources of any criminal drug conviction no later than five days after they receive notice of the conviction. Failure to report may result in immediate termination. 2. Upon conviction of a crime involving illegal drugs under S 893.03, Florida Statutes, the employee will be immediately terminated. 3. Without regard to prosecution or conviction by appropriate governmental entities, the City may, at its option, conduct its own independent investigation to determine whether this policy has been violated. If, in the opinion of the City, it believes a violation has occurred, it will take whatever disciplinary action it deems appropriate regardless of the ultimate outcome of any criminal case that may be brought against the employee. The City shall not be obligated to await the outcome of any pending criminal or legal action prior to taking disciplinary action. 8. Duty to report violations of this Policy. Every employee is required to report violations of this policy to the Human Resources Department. Failing to report may result in disciplinary action, which could include termination of employment. 9. Penalties. Violation of this Drug Free Workplace Policy will, except as provided herein, subject the employee to disciplinary action up to and including immediate dismissal. 10. Testing. In order to maintain a drug and alcohol free work environment, the City will test for the presence of drugs and alcohol in the following circumstances: A. Job applicant testing for mandatory testing, special risk, or safety-sensitive positions. All applicants chosen for a mandatory testing, special risk, or safety-sensitive position with the City must submit to a drug and/or alcohol test as a prerequisite to employment. Any applicant who refuses to submit to drug and/or alcohol testing, refuses to sign the consent form, fails to appear for testing, tampers with the test, or fails to pass the ore-employment confirmatory drug test will not be hired and will be ineligible to apply for employment for a period of not less than two (2) years. B. Position change testing for mandatory testing, special risk, or safety-sensitive positions. Employees transferring to a mandatory testing, special risk, or safety-sensitive position shall be required to successfully pass a drug test within 48 hours of receiving notification that they have been selected to fill such a position. C. Routine fitness-for-duty testing for mandatory testing, special risk, or safety-sensitive positions. Employees in mandatory testing, special risk, or safety-sensitive positions may be required to submit to drug and/or alcohol testing as part of any routinely scheduled fitness-for-duty medical examinations. D. Reasonable Suspicion Testing. All employees will be subject to drug and/or alcohol testing whenever reasonable suspicion exists to believe the employee is using drugs and/or alcohol or otherwise engaging in conduct in violation of this policy. Reasonable suspicion shall be based on specific objective and articulable facts and reasonable inferences drawn from those facts in light of experience. Relevant factors may include, but are not limited to: 1. Observable phenomena, such as direct observation of drug use or of physical symptoms or manifestations indicative in common experience of being under the influence of a drug or alcohol. 2. Abnormal conduct, erratic behavior, or a significant unexplained deterioration in work performance. 3. Unprovoked, unexplained, aggressive, violent and/or threatening oehavior. 4. Odors of alcohol, cannabis, or other drugs upon the person or his/her effects. 5. Evidence that an individual has tampered with a drug test during his/her employment. 6. Information that an employee has caused or contributed to an accident or injury while at work under circumstances which could be explained by drug or alcohol use or intoxication. 7. Evidence that an employee has negligently or recklessly operated a vehicle, equipment, or machinery while at work. 8. Evidence that an employee has used, possessed, manufactured, cultivated, sold, solicited, or transferred drugs. 9. A report of any of the above by a reliable source. Supervisors who believe that reasonable suspicion exists to require an employee to submit to a drug and/or alcohol test are required to promptly document in writing the circumstances that formed the basis of the belief. Upon review of such documentation, the City Manager, or his designee, shall determine whether reasonable suspicion exists to warrant testing. E. Post-accident testing. 1. Employees involved in an accident while on duty and: (1) causing death or bodily injury to any person, (2) damage to City property estimated to be greater than $100, or (3) otherwise occurring under circumstances that suggest possible use or influence of drugs or alcohol in the accident, shall be tested for both alcohol and drugs. For the purpose of this section, an employee is "involved in an accident" if their conduct either caused or contributed to the accident, ori iftheir conduct cannot be discounted as the cause or a contributing factor to the accident. 2. Employees who are subject to post-accident testing shall remain readily available for testing or1 they may be deemed to have refused the tests. However, employees are not prohibited from leaving the scene of the accident to obtain necessary medical care or to obtain assistance in responding to the accident. 3. It is the responsibility of the employee's supervisor to contact Human Resources and arrange testing within two (2) hours of any accident requiring testing, or at the earliest opportunity thereafter. If the alcohol and drug tests are not administered within two (2) hours following the accident, the supervisor shall document the reasons the tests were not administered within that time. If the alcohol test is not administered within eight (8) hours of the accident, or the drug test is not administered within thirty- two (32) hours of the accident, no such test will be conducted. The supervisor shall document the reasons why the tests were not conducted within the required time frames. F. Random testing for mandatory testing, special risk, or safety-sensitive positions. Employees in mandatory testing, safety-sensitive, or special risk positions will be required to submit to drug testing on a random basis. Selection of employees for random testing will be conducted through the use of a random number generator or other neutral selection process. Upon notification by management representatives that a drug test is required, the employee will report to the test site as designated by management, but in no event, later than 24 hours after notification, and provide a specimen of his/her urine. If chemical breath testing, or other reliable mechanisms, for alcohol testing are used, the test may be conducted immediately at the work site or later at the collection site. G. Follow-up Testing. If an employee in the course of employment enters an employee assistance program for drug-related problems, or an alcohol and drug rehabilitation program, the City may require the employee to submit to a drug test as a follow-up to such program, and on a quarterly, semiannual, or annual basis for up to 2 years thereafter. H. Other Lawful Testing. The City may conduct or require employees to participate in drug or alcohol testing for any other reason not made unlawful by the laws of Florida or the United States. 11. Testing Procedure A. Tested Substances Employees will be tested for the following drugs/drug groups, as well as others that may from time to time be declared controlled or unlawful by applicable law: 1. Alcohol 2. Amphetamines 3. Barbiturates 4. Benzodiazepines 5. Cannabinoids (marijuana) 6. Cocaine 7. Methadone 8. Methaqualone 9. Opiates (heroin, morphine, codeine) 10. Phencyclidine (PCP) 11.P Propoxyphene 12.Any other nallucinogen, synthetic narcotic, designer drug or a metabolite of any of the substances listed above. B. Consent Required Job applicants and employees will be asked to sign a Consent to Testing form. Refusal to execute the consent form constitutes a refusal to be tested and will subject the employee/applicant to dismissal/failure to hire. C. Designated Laboratory Because of the potential adverse consequences of positive test results on employees, the City will employ a very accurate testing program. Specimen samples will be analyzed by a highly qualified, independent laboratory that has been selected by the City and certified by the appropriate regulatory agency. The name and address of the certified laboratory currently used by the City is on file with the Human Resources Director. D. Notification of Prescription Drug Use Applicants and employees will be given an opportunity prior to and after testing to, on a confidential basis, provide any information they consider relevant to the test including listing all drugs they have taken within the immediately preceding 30 day period, including prescribed drugs and to explain the circumstances of the use ofthose drugs in writing or other relevant medical information on a Drug Use Information Form, which information will be furnished to the Medical Review Officer (MRO) in the event of a positive confirmed result. Employees and job applicants have the right to consult the testing laboratory for technical information regarding prescription and nonprescription medication. Common medications that may alter or affect a test include, but are not imited to: Drug: Medication which may affect testing: Alcohol Liquid medications, cough syrups, (common names: Booze, Liquor) including Vicks Nyquil, Comtrex, and Listerine. Amphetamines Obetrol, Biphetamine, Desoxyn, (common names: Speed, Crystal, Dexedrine, Didrex, lonamine, astine Crank, Meth, Black Beauties, Bennies, Dexies, 357 Magnums, Uppers) Barbiturates Phenobarbital, Tuinal, Amytal, Nembutal, (common names: Barbs, Downers, Seconal, Lotusate, Fiorinal, Fioricet, Red Dolls, Tootsies, Yellow Jackets, Esgick Butison, Mebaral, Butabarbital, Sleepers, Rainbows) Butalbitalk, Phenrinin, Triad, etc. Benzodiazepines Acitvan, Azene, Clonopin, Dalmane, (common names: BZD's, Benzos, Diazepam, Halcion, Librium, Xanax, Downers, Serax, Tranxene, Valium, Verstran, Goofballs, Heavenly Blues, Valley Girl) Paxipam, Restoril, Centrax Cannabinoids Marinol (Dronabinol, (common names: Marijuana, Hashish, Tetrahydrocannabino (THC) Hash, Hash Oil, Pot, Joint, Roach, Grass, Weed, Reefer) Cocaine Cocaine HCI topical solution (Roxanne) (common names. Coke, Blow, Nose Candy, Snow, Flake, Crack) Methadone Dolphine, Metadose (common names: Dollies, Meth, Jungle Juice) Methaqualone (common name: Not legal by prescription Quaalude) Opiates Paregoric, Parepectolin, Donnagel OG, Opium - Big O, Block, Dover's Morphone, Pectoral Syrup, Tylenol with Powder Heroin - Smack, H, Black Codeine, Empirin with Codeine, APAP Tar, Hell Dust, Skag, Hero, China with Codeine, Aspirin with Codeine, Whitehorse Robitussin AC, Guiatuss AC, Novahistine Fentanyl - China Girl, White Horse, DH, Bigagustube Expectorant Dilaudid Apache, Goodfella, Tango, Cash, King hydromorphone), M-S Contin and Ivory, Roxanol (morphine sulfate), Percodan, Morphine - Miss Emma, M, Monkey, Vicodin, Tussi- White Stuff) organidin, etc. Phencyclidine Not legal by prescription (common names: PCP, Angel Dust, Hog) Propoxyphene Davocet, Darvon N, Dolene, etc. (common names: Darvo, Pain Killers) E. Testing of Injured Employees Injured employees not receiving care at a designated collection site will be transported to one as soon as it is medically feasible and specimens will be obtained. If it is not medically feasible to move the injured employee, specimens may be obtained at the treating facility under the procedures set forth in this program and transported to an approved testing laboratory. No specimen will be taken prior to the administration of emergency medical care. An injured employee must authorize release to the City the result of any tests conducted for the purpose of showing the presence of alcohol or drugs. F. Body Specimens Urine will be used forthe initial test for all drugs except alcohol and fort the confirmation of all drugs except alcohol. Blood will be used for the initial and confirmation tests for alcohol for complying with the provisions of S 440.101-102, Fla. Stat. Sufficient volume of specimens shall be obtained SO as to provide for the necessary number of samples as may be required, depending upon the number of required procedures. Chemical breath testing methods or other reliable mechanisms may be utilized in connection with justifying further alcohol/blood tests in instances involving reasonable suspicion, and random (if instituted in the future) testing under this program, but are not required to be first utilized. In the case of injured employees, the physician will have the discretion to determine to not draw a blood sample if such would threaten the health of the injured employee or if the employee has a medical condition unrelated to the accident which may preclude the drawing of the necessary quantity of blood for a testing specimen. Under these circumstances, no inference or presumption of intoxication or impairment will be made fort the purposes of S 440.101- .102, but discipline for violation of this policy may be taken based upon observable conduct or conditions and/or the result of other tests, if any. G. Cost of Testing The City will pay the cost of all initial and confirmation drug tests which it requires of employees and job applicants. An employee or job applicant will pay the cost of any additional drug test not required by the City. 12. Test Results. A. Reporting Results. 1. The testing laboratory shall report all test results (both positive and negative) to the Medical Review Officer (MRO) within seven (7) working days after receipt of the specimen at the laboratory. The name and address of the current MRO is on file with the Human Resources Department. The MRO is employed by the City and is not an employee of the drug testing laboratory. 2. The laboratory will report as negative all specimens which are negative on the initial test or negative on the confirmation test. Only specimens confirmed positive on the confirmation test will be reported positive for a specific drug. 3. The laboratory will transmit results in a timely manner designed to ensure confidentiality of the information. The laboratory and MRO will ensure the security of the data transmission and restrict access to any data transmission, storage, and retrieval system. 4. Within three (3) days of receipt of the test results, the MRO will (1) notify the Human Resources Department of negative results, or (2) contact the employee or job applicant regarding a confirmed positive test result and make such inquire as to enable the MRO to determine whether prescription or over-the- counter medication could have caused the positive test results. In this later case, the MRO will provide the employee or job applicant the opportunity to present relevant information regarding the test results. After consideration of such matters, the MRO will notify the City in writing of any verified test results. The MRO may verify a positive test without having communicated to the employee or applicant about the results of the test, if (1) the employee or applicant declines the opportunity, or (2) within two days after contacting the designated management official the employee or applicant has not contacted the MRO. Further, employees or applicants must cooperate fully with the MRO. Failure to meet with the MRO upon request or failure to promptly provide requested information is a violation of this policy. 5. Within five (5) working days after the City receives a positive, confirmed verified test result from the MRO, the City will notify the employee or job applicant in writing of such test results, the consequences of such results, and the options available to the employee or job applicant, including the right to file an appeal, if any. Notification shall be mailed certified or hand-delivered, with hand delivery the preferred method of providing notice to employees. Mailed notification shall be deemed received by the employee or applicant three calendar days after mailing. 6. The City will, upon request, provide to the employee or job applicant a copy of the test results. 7. An employee may be suspended with pay or reassigned to other job duties pending the results of any drug or alcohol test. B. Challenges to Test Results 1. Any employee or applicant may contest a positive confirmed test result within five (5) working days after receiving written notification of a positive test result. If an employee or job applicant's explanation or challenge of the positive test results is unsatisfactory, a written explanation as to why the explanation is unsatisfactory, along with the report of positive results, shall be provided bythe employer to the employee or job applicant. Further appeal may be had in accordance with applicable law. 2. If an employee or applicant seeks to contest the laboratory result, it is his/her responsibility to contact the laboratory to advise of any administrative or civil proceeding challenging the results and to request that the test sample be preserved. Itist the employee or applicant's responsibilityto notifythe laboratory of any administrative or civil actions brought with regard to any challenge. 3. Within 180 days of receiving written notification of a positive test result, an employee or applicant may, at his/her expense, have the positive sample retested at a different laboratory licensed and approved by the Agency for Health Care Administration. 13. Employee Assistance Program. 1. An Employee Assistance Program (EAP) is available to assist employees who voluntarily self-report, prior to being requested to test, drug or alcohol related problems which have not yet adversely affected their job or City operations. Employees who voluntarily seek help, who have not had a positive drug test and who are not participating in EAP at the time or at any previous time, will not be subject to discipline. 2. Employees who violate this policy will ordinarily not be eligible to elect participation in EAPi in lieu of disciplinary action. 3. Employees employed in a mandatory testing or special-risk positions, who enter into the EAP, whether voluntarily or involuntarily, will be removed from the mandatory testing or special-risk position and temporarily assigned to another position or placed on leave until the successful completion of the EAP.An employee placed on leave may utilize his/her accrued leave, if any; otherwise the leave shall be unpaid. 4. Participation in any evaluation, treatment, or counseling program will be at the employee's expense. 5. Employee assistance programs and local alcohol and drug rehabilitation programs include, but are not limited to: Chemical Addictions Recovery Effort Chemical Addictions Recovery Effort 4000 East Third Street 117 Waukesha Street Panama City, FL 32404 Bonifay, FL3 32425 Phone: (850) 872-7676 Phone: (850) 547-5017 Journeypure Life Management Ctr. of NW Florida 22219 Panama City Beach Pkwy 525 E 15th Street Panama City Beach, FL Panama City, FL Phone: (844) 856-3218 Phone: (850) 769-9481 Emerald Coast Behavioral Hospital Chemical Addictions Recovery Effort 1940 Harrison Avenue 4150 Hollis Drive Panama City, FL Marianna, FL 32446 Phone: 850) 763-0017 Phone: (850) 526-3133 Florida Alcohol & Drug Abuse Apalachee Center, Inc. 1030 East Lafayette Street 2634-J Capital Circle N.E. Tallahassee, FL 32301 Tallahassee, FL 32308 Phone: 850) 878-2196 Phone: 850) 523-3333 14. Confidentiality Without written consent, all information, interview reports, statements, memoranda, and drug test results, written or otherwise, received or produced as a result of the City's drug testing program are confidential and exempt from the provisions of Chapter 119, Florida Statutes, (public Records Law) and may not be used or disclosed except as otherwise provided by S 440.102, Florida Statutes, or other applicable law. - CALL / / ELORIDE EMPLOYEE ACKNOWLEDGMENT OF RECEIPT OF DRUG-FREE WORKPLACE POLICY , hereby acknowledge that I received the City of Callaway's Drug-Free Workplace Policy. I acknowledge that I have read and understood the Drug-Free Workplace Policy. acknowledge that the Drug-Free Workplace Policy may be amended from time to time and is available to me at any time upon request from Human Resources. lagree to abide by the terms of the City's Drug-Free Workplace Policy. I understand that it is a condition of my employment to refrain from reporting to work or working with the presence of drugs or alcohol in my body. - - agree that I will notify Human Resources of any drug or alcohol related criminal charge or arrest within five (5) days after such charge or arrest or on the next workday after the charge or arrest if - hold a position that requires driving either a City vehicle or personal vehicle while on City business. further agree, as a condition of my employment, thatlwill notify Human Resources ofa any criminal drug conviction no later than five (5) days after I receive notice of the conviction Employee's Signature Date: a CALL ELORIDE EMPLOYEE CERTIFICATE OF AGREEMENT AND RELEASE FOR DRUG TESTING I, hereby consent to submit to drug and alcohol testing at any time requested by the City pursuant to the City's Drug-Free Workplace policy. hereby authorize and give full permission to have the City's contracted medical provider, their staff, and/or their associates send a specimen of my urine to a laboratory for screening tests for the presence of drugs. I authorize the release of the results of such tests, positive or negative, to a Medical Review Officer selected by the City and to the City's Human Resources Department. further authorize the City to discuss testing results with medica/personne. collecting the specimen, the testing facility, its directors, officers, agents, and employees responsible for administering the such tests, or evaluating the results thereof, and to use the test results as a defense to any legal action to which I am party. lunderstand that failure to comply with a request to submit to a drug and/o or alcohol test by an authorized City representative, or that a positive confirmed result from a drug and/or alcohol test may lead to termination of employment. It is expressly understood that any information given is to be used for the purpose of determining my continued employment. A photocopy of this authorization shall be deemed as effective as the original. Employee's Signature Date: o CALL ELORIDE REFUSAL OF TESTING FORM - refuse [ J 1 drug testing [ 1 J alcohol testing. Employee's Signature Date: Employee, refused to sign the Refusal form, but refused to participate in [ ] drug testing [ ] alcohol testing. Witness Signature Date: Witness Signature Date: Agenda Item # 3 CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: JUNE 24, 2025 ITEM: CHANGE ORDER #3 = ROBERTS & ROBERT / BOAT RACE RD LEGISLATIVE PAVING 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION Eddie Cook, City Manager PUBLIC HEARING OLD BUSINESS REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No State Appropriations Grant. 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) This is to complete several small drainage issues on the Boat Race Road Paving Project and expend the remaining funds. ATTACHMENTS: Change Orde #2 5. REQUESTED MOTION/ACTION: APPROVE CHANGE ORDER #2 = ROBERTS & ROBERTS - BOAT RACE ROAD PAVING CHANGE ORDER PROPOSAL oberts and oberts, inc. 3240s DATE: 06/06/25 PROJECT: City of Callaway Legislative Roads TO: DRMP ATTN: Donald Stanley CHANGE PROPOSAL NUMBER: 5 DESCRIPTION: OF CHANGES: Improvements to side drain end treatments along Boat Race Road. See attached sketches for additional clarification of the work and locations. CONTRACT SCHEDULE IMPACT: ROBERTS AND ROBERTS, INC. REQUESTS THE FOLLOWING NUMBER OF DAYS BE GRANTED FOR COMPLETION OF THE WORK: 15 DAYS ITEM NBR WORK ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE DECREASE INCREASE 1 DEMO HEADWALL, EXTEND 24" ADS, ADD MITER SL 2.000 EA $4,130.00 $0.00 $8,260.00 2 DEMO HEADWALL, EXTEND 18" ADS, ADD MITER SL 2.000 EA $3,275.00 $0.00 $6,550.00 3 EXTEND 18" ADS, ADD MITER SLAB 7.000 EA $3,250.00 $0.00 $22,750.00 4 POUR NEWI MITER SLAB ON EXIST 24" RCP 1.000 EA $1,335.00 $0.00 $1,335.00 5 DEMO AND REPLACE 24" MITER SLAB 1.000 EA $1,550.00 $0.00 $1,550.00 6 ADDITIONAL: ADA MATS (2 LOCATIONS) 20.000 SF $50.00 $0.00 $1,000.00 Z GRADE. AND SOD AT: SOUTH HEADWALL 750.000 SF $5.00 $0.00 $3,750.00 8 9 10 11 12 13 NET CONTRACT CHANGE AMOUNT REQUESTED: $45,1 195.00 REQUESTED BY (ROBERTS AND ROBERTS, INC): BRIAN STRICKLANP, Estimator/Project Wanager 06/06/25 DATE RECOMMENDED BY (OWNER'S ARCHTECTENGINEEN: DATE APPROVED BY: DATE Page 1 of 1 Agenda Item # CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY DATE: JUNE 24, 2025 ITEM: CHANGE ORDER #1 - DRMP / BOAT RACE RD CEI 1. PLACED ON AGENDA BY: 2. AGENDA: PRESENTATION Eddie Cook, City Manager PUBLIC HEARING OLD BUSINESS REGULAR 3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES No State Appropriations Grant. 4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS) This is to complete the project after many change orders on the Boat Race Road Paving Project and expend the remaining funds. ATTACHMENTS: Change Order #1 - CEI - DRMP 5. REQUESTED MOTIONI/ACTION: APPROVE CHANGE ORDER #1 - DRMP - CEI BOAT RACE ROAD PAVING City of Callaway B DRMP CEI Legislative Paving Fee Estimate (Supplement) DRMP, Inc. Legislative Paving Project (Boat Race Road, Big Oak Lane, Hardwood Road) Construction Project No.: * Estimated CEI Fee Total: $138,278.50 (Estimated CEI Supplemental Fee : $27,720.00) @ à 8 - 9 8 0 - a I 8 8 8 8 8 8 a 9 8 8 8 8 8 o - E L - 8 o 6 0 t a 8 8 8 8 de