SPECIAL MEETING APALACHICOLA CITY COMMISSION TUESDAY, JUNE 24, 2025 - 6:00PM FORMER APALACHICOLA MUNICIPAL LIBRARY 74 6TH STREET, APALACHICOLA, FLORIDA 32320 AGENDA You are welcome to comment on any matter under consideration by the Apalachicola City Commission when recognized to do SO by the Mayor. Once recognized please rise to the podium, state your name for the record and adhere to the five-minute time limit for public comment. Comments may also be sent by email to the City Manager or to Commissioners. I. Call to Order Invocation Pledge of Allegiance II. Agenda Adoption III. Public Comment IV. New Business 1. Ratification of Expenses Associated with the Local State of Emergency V. Unfinished Business 1. Interim City Manager Employment Agreement 2. FAMU Request for Office Space in the Match Box or Field House 3. Forgotten Coast Fitness and Wellness Center Proposal VI. Mayor and Commissioner Comments Adjournment Any person who desires to appeal any decision at this meeting will need a record ofthe proceeding and for this purpose, may need to ensure that a verbatim record ofthe proceeding is made which includes testimony and evidence upon which the appeal is based. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's Office 48 hours in advance oft the meeting. APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: June 24, 2025 - Special Meeting SUBJECT: Ratification of Expenses Associated with the Local State of Emergency AGENDA INFORMATION: Agenda Location: City Commission Chamber Item Number: Department: City Commission Presenter: Management BRIEF SUMMARY: The Franklin County Board of Commissioners has adopted a Declared Local State of Emergency (LSE) for the City of Apalachicola effective through June 27th at 6:15 p.m. The Florida Division of Emergency Management (FDEM) originally provided potable water tankers and an ice trailer. There was no charge to the city for the initial water and ice. However, in consideration of the ongoing needs of the community, Franklin County Emergency Management contacted FDEM regarding additional potable water and ice along with laundry and shower trailers. FDEM is requiring the city to pay for these additional supplies in the amount of $95,750. An initial payment of $8,000 for mobilization was required. In consideration of this Local State of Emergency, Franklin County Emergency Management was given approval by city administration to move forward in acquiring these supplies and equipment. RECOMMENDED MOTION AND REQUESTED ACTIONS: Motion that the City Commission ratify the expense allocation authorization by city administration for these costs in the amount of $95,750. FUNDING SOURCE: Revolving Loan Fund (RLF) account ATTACHMENTS: Franklin County Resolution 2025-001.1 Proposal from Doodie Calls (FDEM vendor) STAFF'S COMMENTS AND RECOMMENDATIONS: Recommend approval Doodie Calls, LLC. PO Box 337, Osprey, FL 34229 B 813-800-7667 DATE: 6/18/2025 OACOO.DOR www.doode-cals.com QUOTE #: DC061825P MISSION #: DOODIE CALLS PROPOSAL Customer Name Brenda Ash Customer Company City of Apalachicola Billing Address 192 Coach Wagoner Blvd. Apalachicola, FL 32320 Phone Email enniferd@frankincounty/lorida.com Delivery Address TBD Dellvery Date 6/19/2025 Pickup 6/23/2025 PRICE PER OTY Item Description TOTAL COST DAY Three 6000 Gallon Potable Water Tanker 4 Truck (One with Operator) & Truck Load $12,000.00 $48,000.00 of Ice 5 Laundry Trailer $3,975.00 $19,875.00 5 Shower Traller $3,975.00 $19,875.00 1 Mobilization $4,000.00 $4,000.00 1 Demobilization $4,000.00 $4,000.00 TOTAL 5-DAY PRICE $87,750.00 TOTAL MOBILIZATION AND DEMOBILIZATION $8,000.00 TOTAL COST $95,750.00 TERM & CONDITIONS If you are a new customer, please fill out the credit card authorization form attached and business license number. By signing this proposal both parties agree to abide by the terms and conditions outlined in proposal. Doodie Calls, Inc. agrees to supply the sanitation agreed upon. Customer agrees to assume the risk of and hold Doodie Calls, Inc. harmless for property damage and personal injuries caused by the equipment, and/or rising out of Contractor's non-negligent acts. Monthly cost based on 28-day cycle. CANCELLATION & DELIVERY POLICY Cancellations that occur once the order has been placed will be subject to a minimum charge of the cost of the moblization and setup plus the cost of demoblization regardless of the reason for cancellation. If you need to cancel your order, please call Jeff Simmons at 352-551-7941. DAMAGE Customer agrees to pay for any damage to or loss of the equipment, as an insurer, regardless of cause, except reasonable wear and tear, whlle equipment Is out of the possession of Contractor. The cost of repairs will be born by Customer, whether performed by Contractor, or at Contractor's option, by others, Equipment damaged beyond repair will be paid for at the replacement cost. Customer agrees to accept Contractor's decision as to whether damage is repairable. Doodie Calls, Inc. will waive Customer's responsibility for loss of or damage to the rented equipment If Customer chooses to opt In to the Rental Protection Plan and the loss of or damage to the equipment is covered under those terms and conditions. Thank you for the opportunity! ACCEPTANCE You are hereby authorized to furnish all equipment and labor required to complete the services described in the above proposal, for which the undersigned agrees to pay the amount stated in sald)proposal and-açcording to the terms thereof. tAd 5 Customer Date RESOLUTION EXTENTION 2025-001.1 WHEREAS, the Board of County Commissioners of Franklin County is empowered by Chapter 252 of the Florida Statutes to declare a state of local emergency; and WHEREAS, the City of Apalachicola in Franklin County is experiencing a water emergency and has requested that the Board of County Commissioners of Franklin County issue a state of local emergency on their behalf; and WHEREAS, the water system in Apalachicola is not functioning properly resulting in poor water quality which is causing a significant negative economic impact; and WHEREAS, as a result of this water emergency, a precautionary citywide boil water notice has been issued; and WHEREAS, certain specialized equipment and personnel may be required to adequately respond to the needs of the residents and visitors of Apalachicola; and WHEREAS, other measures may have to be taken to mitigate the potential for further threatening conditions within the city; and WHEREAS, the Board of County Commissioners of Franklin County resolves that it is necessary to declare a state of emergency from 6:15p.m. (E.S.T.) Friday June 13, 2025 and ending on Friday June 20, 2025, at 6:15 p.m. (E.S.T.) because the County will be impacted to such an extent that resources from the State will be needed to assist with the emergency response and recovery, and the County also needs all the powers available to a County under a State of Emergency declaration. NOW, THEREFORE, BE IT RESOLVED that the Board of County commissioners of Franklin County, Florida, does hereby proclaim: 1. That a local state of emergency was declared in Franklin County, Florida, from 6:15 p.m. (E.S.T.) Friday June 13, 2025, and ending on Friday June 20, 2025, at 6:15p.m. (E.S.T.) due to the water system in Apalachicola not functioning properly resulting in poor water quality which is causing a significant negative economic impact. 2. The emergency caused by the water system in Apalachicola continues and it is necessary to extend the state of emergency an additional seven days. This extension begins at 6:15 p.m. (E.S.T.) Friday June 20, 2025, and ending on Friday June 27, 2025, at 6:15p.m. (E.S.T.) 3. That the Board of County Commissioners of Franklin County, Florida, hereby enlists the aid of the Honorable Governor of the State of Florida, the State Cabinet, and our Federal Representatives in Washington, D.C., for assistance in its time of need; and 4. That pursuant to Section 252.38(3), Florida Statutes (2015), during this State of Emergency, the Franklin County Board of County Commissioners hereby waives the procedures and formalities otherwise required of Franklin County by law pertaining to: a. Performance of public works and taking whatever prudent action is necessary to ensure the health, safety, and welfare of the community; b. Entering into contracts; C. Incurring obligations; d. Employment of permanent and temporary workers; e. Utilization of volunteer workers; f. Rental of equipment; g. Acquisition and distribution, with or without compensation, of supplies, materials, and facilities; and h. Appropriation and expenditure of public funds, to the extent neçessary to carry out County functions necessary to ensure the health, safety, and welfare of the community and to protect lives and property. That the city of Apalachicola recognizes that any expenses incurred under this Local State of Emergency are the responsibility of the City of Apalachicola. 5. That this local State of Emergency shall continue for a period of seven (7) days from 6:15 p.m. (E.S.T.) Friday June 13, 2025 and ending on Friday June 20, 2025, at 6:15 p.m. (E.S.T.). and, due to the continued poor water quality caused by the water system in Apalachicola, the state of emergency has been, and is now, extended from 6:15 p.m. (E.S.T.) Friday June 20, 2025, and ending on Friday June 27, 2025, at 6:15p.m. (E.S.T.) IN WITNESS WHEREOF, the Board of County Commissioners of Franklin County, Florida, has caused and ratified this resolution to be enacted and executed on this 18th day June, 2025, to include a seven day extension from 6:15 p.m. (E.S.T.) Friday June 20, 2025, and ending on Friday June 27, 2025, at 6:15p.m. (E.S.T.) RilpDoe Ricky Jones, (Chair ATTEST: FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS Bmds Brenda Ash, Mayor ATTEST: CITY OF APALACHICOLA, FLORIDA Michelle Maxwell, Clerk of Circuit Court And County Comptroller APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: June 24, 2025 - Special Meeting SUBJECT: Interim City Manager Employment Agreement AGENDA INFORMATION: Agenda Location: City Commission Chamber Item Number: Department: City Commission Presenter: Mayor Ash BRIEF SUMMARY: At the June 17th City Commission Special Meeting, the Commission approved the hiring of Mr. Chris Holley to serve in the role of Interim City Manager. The Commission also approved the compensation pay rate. RECOMMENDED MOTION AND REQUESTED ACTIONS: The City Attorney is preparing an Employment Agreemênt for Mr. Holley. Mr. Holley will be paid at a rate of $10,000 per month. FUNDING SOURCE: General Fund and Enterprise Utility Funds. ATTACHMENTS: The City Attorney shall provide the Employment Agreement to Commissioners. STAFF'S COMMENTS AND RECOMMENDATIONS: Recommend approval. APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: June 24, 2025 - Special Meeting SUBJECT: FAMU Request for Office Space in the Match Box or Field House AGENDA INFORMATION: Agenda Location: City Commission Chamber Item Number: Department: City Commission Presenter: BRIEF SUMMARY: A letter by Director Vonda Richardson of the FAMU Cooperative Extension Program dated June 18, 2025 was submitted to the city. This letter acknowledges that the city is relocating its City Hall to the existing community center located at 1 Bay Avenue. FAMU currently occupies the second floor of this building at 1 Bay Avenue. FAMU is requesting the city to examine the opportunity for the University to use office space at either the city owned Match Box or Field House property located at 192 Coach Wagoner Boulevard. RECOMMENDED MOTION AND REQUESTED ACTIONS: City Commission to direct the City Attorney or City Manager to coordinate this request. FUNDING SOURCE: ATTACHMENTS: STAFF'S COMMENTS AND RECOMMENDATIONS: 6 S % EAD gloriba Agricultural anh AHechanical Ainiersity MEART HANDS) TALLAHASSEE, FLORIDA 32307-3100 FIELD MCAL V Fxcellenor With Carhyg COLLEGEG OF AGRICULTURE AND FOOD: SCIENCES TELEPHONE: (850) 561-3546 COOPERATIVE! EXTENSION: PROGRAM FAX: (850) 561-2151 2151 PERRY-PAIGE: BUILDING, SOUTH June 18, 2025 Mayor Brenda Ash City of Apalachicola 1 Avenue E Apalachicola, FL 32320 Subject: Request for Office Space in the Field House or Match Box Dear Mayor Ash, On behalf of the Florida A&M University Cooperative Extension Program, I would like to express our sincere appreciation for the additional three months granted to vacate our current office space. Your consideration is greatly appreciated as we plan our next steps. We would like to formally request office space in the Match Box facility as we prepare to relocate from our current location at the Apalachicola Community Center, 1 Bay Avenue. Our program remains deeply committed to serving the families of Apalachicola, and securing suitable space is essential to maintaining this commitment. Specifically, we are seeking approximately 400 square feet to accommodate two full-time faculty members and one part-time program assistant. We intend to moye our existing furniture into the new space. If feasible, we would also appreciate the opportunity for our 4-H agent to utilize one of the locker rooms for youth programming. We respectfully request that the current rental rate we are paying be applied to this new space. If this arrangement is not possible, we would be grateful for consideration of any alternative locations the city may have available. It is a privilege to provide educational and outreach services to the residents of Apalachicola, and we look forward to continuing our partnership with the city. We kindly ask that this letter be read as a public comment and included in the official record of the City Commission's Regular Meeting. Thank you for your continued support. Sincerely, VabeHlibobor Vonda H. Richardson, Director FAMU IS AN QUALOPORTUNT/PQLAL ACCESS UNIVERSITY APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: June 24, 2025 - Special Meeting SUBJECT: Forgotten Coast Fitness and Weliness Center Proposal AGENDA INFORMATION: Agenda Location: City Commission Chamber Item Number: Department: City Commission Presenter: Attorney Dan Hartman BRIEF SUMMARY: The Forgotten Coast Fitness and Wellness Center has prepared a proposal, identified as a Memorandum of Understanding, that would enable the Center to remain in their leased space at 192 Coach Wagoner Boulevard. The proposal request includes the city paying for water, sewer, and electric utilities while the space is occupied. The city attorney has advised of specific concerns that need to be addressed and resolved prior to consideration by the City Commission. The city attorney is still reviewing the MOU and city recommended conditions. REÇOMMENDED MOTION AND REQUESTED ACTIONS: City Commission to direct the City Attorney. FUNDING SOURCE: ATTACHMENTS: STAFF'S COMMENTS AND RECOMMENDATIONS: