NOTICE OF MEETING WARREN COUNTY BOARD OF ELECTIONS The Warren County Board of Elections will meet on Tuesday, June 10, 2025 at 5:00 PM. The meeting location will be the Warren County Board of Elections office located at 309 N. Main Street-Annex Building, Warrenton, NC. The purpose of the meeting is to conduct regular business for the Warren County Board of Elections For additional information, please contact the Warren County Board of Elections at 252-257- 2114. This is the 29th day of May 2025. Esther Terry-Chair Warren County Board of Elections AGENDA REGULAR MEETING WARREN COUNTY BOARD OF ELECTIONS JUNE 10, 2025-5:00 PM 309 N. MAN STREET-WARENTON. NC I. Call to Order Chair Esther Terry II. Pledge of Allegiance ACTION: III. Approval of Minutes - May 13, 2025 ACTION: IV. Approval of Director's Report ACTION: V. Other Concerns: ACTION: VI. Adjourn Minutes Warren County Board of Elections Regular Board Meeting May 13, 2025 - 5:00PM 309 N. Main Street - Warrenton, NC Present: Esther Terry, Henry L. Durham, Jr., James Roberts, Walter Hundley, Betty Mazor, Carlisa Jiggetts, and Melody Vaughan Chair Esther Terry called the meeting to order at 5:15PM. All present stood for the Pledge of Allegiance. Betty Mazor made a motion to accept the minutes for March 11, 2025 as presented. The motion was seconded by James Roberts Passed 5-0. Melody Vaughan provided notes for the board from Debbie. Board approved as presented in a motion by James Roberts and seconded by Walter Hundley Passed 5-0. Melody Vaughan provided the legal notices for the November 04, 2025 Municipal Election. A motion was made by Betty Mazor and seconded by James Roberts., Passed 5-0 Melody Vaughan provided the Early Voting hours for November 04, 2025 Municipal Election. Board approved as presented in a motion by Walter Hundley and seconded by James Roberts., Passed 5-0 The board accepted the Directors report in a motion by James Roberts and seconded by Walter Hundley Passed 5-0. Esther indicated that she would be stepping down. It was a pleasure working with everyone. She also stated she would be around. Meeting adjourned at 5:30PM (Seal) Respectfully submitted, James Roberts - Secretary ATTEST: DIRECTOR'S REPORT WARREN COUNTY BOARD OF ELECTIONS PERIOD: MAY 01, 2025-MAY 31, 2025 PREPARED BY: DEBBIE FORMYDUVAL-DIRECTOR ELECTION PROGRAMMING: In addition to routine activity including processing of DMV voter registrations, death and felon removals and duplicates to other counties and states, our office has been reaching out to voters for updates to their records if there was no social security number of NCDL number in their records. The response has been very good. Staff members continue to respond to public records request and inquiries for filing as candidates in either the Municipal Election (July 7, 2025-July 18, 2025). Filing for mid-term elections will open on December 1, 2025 and will close on December 19, 2025. BUDGET: We are winding down the budget year. Any line item transfers have been submitted and approved. At the request of the county manager, I recently attended the 2026 Budget Presentation to the governing body. Based on comments from the acting finance director, it appears that Warren County is in good shape financially. CONTINUING EDUCATION: The Board of Elections staff has been participating in online training through NEOGOV. All staff members have completed and passed all of the required courses. The courses cover a wide range of topics from Human Resources to safety and emergency responses. INFORMATION TECHNOLOGY: Melody Vaughan recently participated in a training' lmeeting with the county administration regarding upgrades to make the Warren County website more user friendly and to expand access by county departments and agencies. Hopefully, in the near future we will be able to make some much needed upgrades to our homepage as well as information that will be available to the public in a timely manner. MEETINGS AND TRAININGS FOR THIS PERIOD: 5/06/2025 On-site visit with SBOE District Technician 5/07/2025 Online SBOE Meeting 5/13/2025 Regular Board Meeting 5/14/2025 Warren County Commissioners Meeting-Budget Presentation 5/14/2025 SBOE online training for Director's and staff 5/19/2025 SBOE HUBS meeting (working group) 5/22/2025 County Website Development/upgrode meeting attended by Melody Statistics: See attached NVRA Report for Period WARREN COUNTY BOARD OF ELECTIONS NVRA REPORT Reporting Period: 5/1/2025 5/29/2025 Totals Active 11,414 Inactive 1,774 Total Registration 13,188 REPORTING PERIOD Registrations Approved 32 Total Registrations Removed 23 Inactive Registrations Removed 5 New Registrations 00 - No Application Source 01 - Public Assistance 0 02 - Disability 0 03 - Other (ESC) 0 04 - Armed Forces 0 05 - DMV 32 06 - Mail-in 1 07 - In-person 1 08 - Library & High School 09 - Spanish Language Application 0 10 - Online Registration 2 17 - Registration Drives 0 21 - Medicaid Renewal 0 96 - FWAB Registrant 0 97 - FPCA Registrant 36 Duplicates 00 - No Application Source 1 01 - Public Assistance 0 02 - Disability U 03 - Other (ESC) U 04 - Armed Forces U 05 - DMV 10 06 - Mail-in 1 07 - In-person 3 08 - Library & High School 0 09 - Spanish Language Application 0 10 - Online Registration 0 17 - Registration Drives 0 21 - Medicaid Renewal 0 95 - Voter Return of NCOA 0 96 - FWAB Registrant 0 97 - FPCA Registrant 0 98 - Voter Change On Confirmation 0 May 28, 2025 12:20 pm vtr_nvra_stat.rpt Page 1 of 5 WARREN COUNTY BOARD OF ELECTIONS NVRA REPORT 99 - Voter Change On Verification U 15 May 28, 2025 12:20 pm vtr_nvra_stat.rpt Page 2 of 5 WARREN COUNTY BOARD OF ELECTIONS NVRAI REPORT Changes of Information 00 - No Application Source 1 01 - Public Assistance 0 02 - Disability U 03 - Other (ESC) 0 04 - Armed Forces 0 05 - DMV 12 06 - Mail-in 2 07 - In-person 2 08 - Library & High School 0 09 - Spanish Language Application 0 10 - Online Registration 0 17 - Registration Drives 0 21 - Medicaid Renewal 0 95 - Voter Return of NCOA 0 96 - FWAB Registrant 0 97 - FPCA Registrant 0 98 - Voter Change On Confirmation 0 99 - Voter Change On Verification 17 Verifications # of 1st & 2nd verification mailings sent 49 # of 1st NCOA mailings sent 0 # of 1st verification returned undeliverable 1 # of verification returned by voter U Confirmations # of confirmations returned by voter 0 # of confirmations sent 0 # of confirmations returned undeliverable 0 # of confirmations not returned at all 38 COUNTY STATISTICAL Constitution 6 Democratic 7,366 Green 3 Justice For All 1 Libertarian 43 No Labels 31 Republican 2,493 Unaffiliated 3,241 We The People 4 American Indian 529 Asian 35 Black 6,006 Multi-Racial 41 Native Hawaiian or Pacific Islander 3 White 5,577 Other 200 Undesignated 797 May 28, 2025 12:20 pm vtr_nvra_stat.rpt Page 3 of 5 WARREN COUNTY BOARD OF ELECTIONS NVRAI REPORT Hispanic 153 Not Hispanic 8,305 Undesignated 4,730 Female 6,735 Male 5,623 Undesignated 830 Unprocessed Registrations - Incomplete Queue 00 - No Application Source 0 01 - Public Assistance 0 02 - Disability 0 03 - Other (ESC) 0 04 - Armed Forces 0 05 - DMV 0 06 - Mail-in 0 07 - In-person 0 08 - Library & High School 0 09 - Spanish Language Application 0 10 - Online Registration 0 17 - Registration Drives 0 21 - Medicaid Renewal 0 95 - Voter Return of NCOA 0 96 - FWAB Registrant 0 97 - FPCA Registrant 0 98 - Voter Change On Confirmation 0 99 - Voter Change On' Verification Unprocessed Registrations - Archive Queue 00 - No Application Source 0 01 - Public Assistance 0 02 - Disability 0 03 - Other (ESC) 0 04 - Armed Forces 0 05 - DMV 0 06 - Mail-in 0 07 - In-person 0 08 - Library & High School 0 09 - Spanish Language Application 0 10 - Online Registration 0 17 - Registration Drives 0 21 - Medicaid Renewal 0 95 - Voter Return of NCOA 0 96 - FWAB Registrant 0 97 - FPCA Registrant 0 98 - Voter Change On Confirmation 0 99 - Voter Change On Verification a Unprocessed Registrations - Review Queue 00 - No Application Source 0 01 - Public Assistance 0 02 - Disability 0 03 - Other (ESC) 0 May 28, 2025 12:20 pm vtr_nvra_stat.rpt Page 4 of 5 WARREN COUNTY BOARD OF ELECTIONS NVRA REPORT 04 - Armed Forces 05 - DMV 0 06 - Mail-in 0 07 - In-person 0 08 - Library & High School 0 09 - Spanish Language Application 0 10 - Online Registration 0 17 - Registration Drives 0 21 - Medicaid Renewal 0 96 - FWAB Registrant 0 97 - FPCA Registrant U May 28, 2025 12:20 pm vtr_nvra_statrpt Page 5 of 5