GASTON COUNTY BOARD OF EDUCATION REGULAR SESSION County goy Schools Shaping Our Future 943 Osceola Street, Gastonia, NC 28054 June 16, 2025 5:30 p.m. Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Agenda Adoption Type of Item: Consent Action J Information Main Points: Consideration of Formal Agenda for Monday, June 16, 2025. Roberts Rules of Order (Revised) adoption of Agenda for meeting sequence and structure. Fiscallmplications: None Recommendation: Adoption of Agenda Policy Implications: Policy Code: 2350 Board Meeting Agenda. Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Dr. Morgen A. Houchard Department: Superintendent GASTON COUNTY BOARD OF EDUCATION Josh Crisp = Chairman Dot Cherry = Vice Chairman Lee Dedmon, Gastonia Township Jeff K. Ramsey, At Large Tod Kinlaw, South Point Township Janna Smith, Gastonia Township Robbie Lovelace, Cherryville Township A.M. Stephens, III, Riverbend Township Brent Moore, Crowders Mountain Township Basor County Schools Dr. Morgen A. Houchard, Superintendent 943 Osceola Street, Gastonia, NC 28054 Monday, June 16, 2025 5:30 p.m. Agenda Regular Meeting Page(s) I. Call to Order II. Invocation III. Pledge of Allegiance IV. Agenda Adoption = Action. 1-3 V. Good News = Information 4-8 VI. Classroom Moment = Information. 9 VII. Public Expression = Information 10 VIII. Approval/Correction of Minutes = Action 11 May 19, 2025 (Regular Meeting) 12-18 IX. Operations Committee Report - Information 19 X. Curriculum & Instruction Committee Report - Information. 20 XI. 2025-2026 Interim Budget - Action. 21 XII. Consent Agenda = Action 22 Consent Agenda Item (s) will be adopted with a single motion, second vote, unless a request for removal from the Consent Agenda is heard from a Board Member. A. Recommended Personnel. 23 B. Budget Amendments & Budget Transfers. 24-31 C. construction/Repalr Change Orders. 32-33 D. CTE Grant 34 E. Alternative School's Modified Accountability System Warlick Academy. : 35 F. Alternative School's Modified Accountability System Webb Street School. : 36 G. Contracts. 37 Academic Services Resources and Contract Services. 38-40 -No Nonsense Nurturer Professional Development. 41 -Holbrook Middle School Boiler Replacement. 42 --Holbrook Middle School Canopy & Walkway Replacement, Tree Removal and Grading 43 2 -Security Vestibule Design for Ashbrook High School, Bessemer City Primary School, East Gaston High School and Sherwood Elementary School 44 -Hunter Huss High School Boiler Replacement. 45 -DRM (Finance) Roof Replacement 46 XIII. Superintendent's Comments XIV. Closed Session = Information 47-48 N.C.G.S. $143-318.11(a)3) Consultation with Attorney N.C.G.S. $143-318.11(a)(6) Personnel XV. Adjournment 3 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Good News Type of Item: Consent Action K information Main Points: Each month, the Communications/Public Information Department compiles "Good News" about our schools, students, employees, and community partners. See attachment. Fiscal Implications: None Recommendation: None Policy implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Todd Hagans, Chief Communications Officer Department: Communications/Public Information Superintendents Office) 4 BOARD AGENDA INFORMATIONAL ITEM DEPARTMENT: Communications/Pablic Information Department TOPIC: GOOD NEWS FOR THE MONTH OF: June 2025 1. Gaston County Schools had 28 students in the Class of2 2025 to earn valedictorian or salutatorian honors. The students were recognized during high school graduation for their commitment to academic excellence. 2. The Gaston County Schools Class of 2025 was awarded more than $35 million in scholarships. 3. Gaston County Schools conducted its annual retirement celebration on June 5 at CaroMont Health Park. More than 100 retirees and guests enjoyed food, fellowship, and the Gastonia Ghost Peppers baseball game. It was a casual and relaxing atmosphere to recognize this year's retirees and thank them for their dedication and service. 4. For the third consecutive year, Gaston County Schools received the Golden Eagle Award from the United Way of Gaston County for having the highest fundraising total of any business/organization participating in the 2024-2025 campaign. Nearly $132,000 (a record amount) was raised by our schools and central level departments. The funds will go toward the United Way's efforts to support programs related to three areas: education, health and wellness, and financial stability. 5. Gaston County Schools held a Career Signing Day program for nine seniors to sign a "letter ofi intent" and accept aj job offer with one of five companies. The following students were recognized during the program: Blake Stewart, North Gaston High School, GSM Services; Cameron Phelps, Bessemer City High School, GSM Services; Felipe Acosta Velazquez, Stuart W. Cramer High School, GSM Services; Devin Patterson, Ashbrook High School, Dixon Quick Coupling; Brandon Pagan, Ashbrook High School, Dixon Quick Coupling; William Bagent, North Gaston High School, Webb Metals Recycling; Matthew York, East Gaston High School; MyConstruction; Mayson Maag, Hunter Huss High School, Blum; and Ayden Stines, North Gaston High School, Blum. 6. The Gaston County Schools Academic Services Department coordinated a two-day leadership conference for principals and assistant principals on June 4-5 at Forestview High School. The professional development centered around academic performance and student proficiency for the 2025-2026 year. The sessions were well-planned, engaging, and beneficial, and they were designed to complement the "Lights, Camera, ACTION" theme with emphasis on taking action in the new school year to improve student achievement. 5 7. Josh Bromley, principal at Belmont Middle School, was selected as the GCAEOP (Gaston County Association of Educational Office Professionals) Administrator oft the Year, and Cherri Johnston, data manager at Belmont Middle School, was selected as the GCAEOP Educational Office Professional ofthe Year. GCAEOP also presented its annual scholarships to Kushi Patel of Highland School ofTechnology and Jayden Surratt of South Point High School. 8. The recipients ofthe 2024-2025 Tracy Lea Calhoun Award are David Hedgepath from North Gaston High School, Randy Helms from Belmont Middle School, Ericka Gains from Belmont Central Elementary, and Terry Sherrill from Webb Street School. The award is given each year to bus drivers who go beyond expectations and demonstrate a commitment to school bus safety. 9. The following students have been awarded the State Employees' Credit Union "People Helping People" Scholarship valued at $10,000: Elliott Stone, Gaston Early College High School; Abigail Fallin, Highland School of Technology; Carson Reed, Cherryville High School; Rachel Tolbert, South Point High School; Carley Carpenter, Stuart W. Cramer High School; and Daniel Denton, Lilly Friday, and Cameron Cannon, all from Forestview High School. 10. The following students are recipients of scholarships presented by the Community Foundation of Gaston County: Cadee Dobbins, Cherryville High School, Alaina N. Abernathy Scholarship Clyde and Dezaree Brackett Family Scholarship and William and Hazel Education Scholarship; K'mari Spikes, North Gaston High School, George and Patricia Barnard Scholarship; Jorel Breeden, Highland School ofTechnology, George and Patricia Barnard Scholarship; Khusi Patel, Highland School ofTechnology, Bancroft Poston Scholarship and Honorable Ralph C. Gingles, Jr. Scholarship; Evelyn Gutierrez Lira, Gaston Early College High School ofMedical Sciences, Bess Chapel UMC/Brad Baxter Scholarship and Daniel C. Ragan Scholarship; Macie Bridgeman, South Point High School, Alfred W. Bohanan Scholarship; Cameron Browning, Gaston Early College High School, Tom Browne Scholarship; Kwaaba Eshun, Forestview High School, Mary Armstrong Coffey Scholarship; Avery Beam, Cherryville High School, Van and Vergie Costner Memorial Scholarship; Charlie Price, South Point High School, Perry Fewell Honorary Leadership Scholarship; Carli Phillips, Max J. Fowler Scholarship; John-Thomas McQuay, South Point High School, Pat E. Haney Scholarship; Luke Denton, Forestview High School, John Hunsucker Memorial Scholarship; Reegan Racz, Highland School ofTechnology, Dr. William and Karen Hunter Science Scholarship; Piper Summey, Abigail Rink, and Ellory Lamp of Stuart W. Cramer High School, Maxine Porch Scholarship; Luna Peterkin, Highland School ofTechnology, Mildred J. Sadler Scholarship; James Bowen, South Point High School, Theodore Drury Stowe Science and Technology Scholarship; and Vidhi Patel, Gaston Early College of Medical Sciences, John E. Willoughby Scholarship. 11. Representatives from EPI (Educational Partners International) were at Forestview High School recently to record a video feature about John Ramos, who won the Gaston County Schools Teacher oft the Year award for 2025-2026. 6 12. John Ramos of Forestview High School, the Gaston County Schools Teacher of the Year for 2025-2026, received a new Kia K4 from Courage Kia in Gastonia. This is the third consecutive year that Courage Kia has provided a vehicle lease agreement to the county-level Teacher ofthe Year winner. 13. All students in the Nursing Fundamentals program at Forestview High School passed both the written and skills exams to earn certification as a Nurse Aide I in North Carolina. 14. Darryl Thompson, Engineering and Graphics Academy coordinator at Highland School ofTechnology, was named the 2025 Technology Student Association (TSA) Chapter Advisor ofthe Year. 15. Peter. Jones and Jeanette Rodillas, teachers at North Gaston High School, have been named ExploreLearning Gizmos Teacher Leaders for Gaston County Schools for the 2024-25 school year. In addition, Jones was recognized as a Top Teacher, and North Gaston High School earned the distinguished honor oft being named one of the Top Schools for outstanding STEM instruction and innovative use of Gizmos. 16. For the third consecutive year, all 21 varsity athletic teams at South Point High School earned "Scholar-Athlete" team honors from the North Carolina High School Athletic Association. In addition, South Point won the Wells Fargo Cup for the Big South 3A Conference for the 2024-2025 school year. This marks the sixth time in the past eight years the school has received the award, which recognizes overall athletic success across all varsity sports. 17. The South Point High School boys' tennis team won its second consecutive 3A dual championship and finished the season with a 19-1 record. Brandon Cunningham earned MVP honors for the Dual Team Championships, and Asher Dover was named a 2025 N.C. Farm Bureau Sportsmanship Award winner. 18. The South Point High School girls' soccer team won the western regionals championship and secured their third consecutive trip to the North Carolina High School Athletic Association (NCHSAA) 3A state championship. The team finished the season as Big South 3A Conference champions with a record of 21-4-2, despite a loss in the state championship to Western Alamance. Junior Taylor Culbertson was honored before the game as the NCHSAA Sportsmanship Award winner. Additionally, junior Grace Maynard was named to the North Carolina Soccer Coaches Association (NCSCA) 3A all-state team. 19. Stanley Middle School competed in the North Carolina Envirothon in May at Cedarock Park in Burlington. For the second year in a row, Stanley Middle School was the highest-scoring public school team in the state at the middle school level. The school's "Crazy Crawdads" team placed first in the Current Environmental Issue category and fifth overall. The "Antarctic Armadillos" team finished eighth, and "The Smarties" team placed tenth. 7 20. Stuart Cramer High School's yearbook, The Procella, has been honored for its outstanding design and inclusivity by being featured in the Jostens Look Book 2025, which showcases top yearbooks from across the country. The yearbook was created by students Sontee Stowe, Holly Sherbert, Ava Mercer, Abigail Rink, and Amyrrah Hodge, with guidance from their adviser, Kristie Smith. 21. Rylee Jordan ofTryon Elementary School was recognized for reading 55 books in two months as part oft the "Flash A Light on Literacy" reading program. She read the most books and earned a special ride in a Tryonota Fire Department fire truck. In addition, the fourth grade won a pizza party for reading the most books; the students read a total of 521 books. 8 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Classroom Moment Type of Item: Consent Action Information Main Points: Information will be shared about the James S. Forrester Commissioners' School of Excellence. This summer program has operated since 1986, providing students from across Gaston County an opportunity to develop their leadership skills and prepare for their roles as future leaders in our community. Fiscal Implications: N/A Recommendation: N/A Policy Implications: N/A Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Dr. Bryan Denton & Kevin Doran, Executive Directors of Secondary Instruction Department: Academic Services 9 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Public Expression Type of Item: Consent Action Information Main Points: The Board of Education agenda has been made available to the public for review. Citizens wishing to speak before the Board about an agenda item or other topic may do sO during Public Expression. Fiscal Implications: None Recommendation: The Board of Education will establish time (30 minutes) during the regular monthly meeting for Public Expression. Any citizen not heard during this time may be heard at the end of the business session. Policy Implications: Policy Code: 2310 Public Participation at Board Meetings. Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Todd Hagans, Chief Communications Officer Department: Communications/Public Information Superintendents Office) 10 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Approval/Correction of Minutes Type of Item: Consent Action Information Main Points: Approval of Minutes from: May 19, 2025 (Regular Meeting) Efficient consideration of matters pertinent to the successful operation of the school system. Contributes to validation of Board Proceedings and is consistent with the Open Meetings Law. Fiscal Implications: None Recommendation: The Board will approve accurate minutes consistent with the Open Meetings Law. Policy Implications: Policy Code: 2320 Compliance with the Open Meetings Law. Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Dr. Morgen A. Houchard Department: Superintendent 11 Gaston County Schools Board of Education Monday, May 19 2025 Meeting 5:30 p.m. Regular Meeting MINUTES The Gaston County Board of Education met in a regular session on Monday, May 19, 2025 at 5:30 p.m. in the Board Room, 943 Osceola Street, Gastonia, NC. The meeting was live on Spectrum, Cable Channel 21 and the Gaston County Board of Education YouTube page. Those Board Members in attendance were: Chairman Josh Crisp, Vice Chairman Dot Cherry, Lee Dedmon, Tod Kinlaw, Robbie Lovelace, Brent Moore (absent), Jeff Ramsey, Janna Smith and A.M. Stephens III (absent). Additional attendees include: Superintendent Dr. Morgen A. Houchard, Attorney Sonya McGraw, Associate Superintendents Gary Hoskins and Tonya Kales, Chief Communications Officer' Todd Hagans, ChiefTechnology Officer Curtis Poplin and Board Clerk Dana Luoto. Chairman Crisp called the meeting to order at 5:30 p.m. and welcomed everyone. Invocation Pastor Tripp Hord from First United Methodist Church of Bessemer City led the invocation. Character Trait Britney Briceno Velez, Lowell Elementary School, reported on the Character Trait of Self Discipline. Pledge of Allegiance Lilianna Johnson, Declan Lewis and Zayanna Crawford, Bessemer City Middle School led the Pledge of Allegiance. Agenda Adoption - Action The Board considered Agenda Adoption - Action Chairman Josh Crisp requested that the Driver Education item be pulled from the Consent Agenda and placed on the Regular Agenda for further discussion. This will now become item XIII on the agenda. Mrs. Robbie Lovelace requested that the Substitute Staff Placement Services - ESS Southeast, LLC: item be pulled from the Consent Agenda and placed on the Regular Agenda for further discussion. This will now become item XIV on the agenda. Motion to adopt the Agenda as amended was made by Mr. Lee Dedmon; seconded by Ms. Dot Cherry; motion carried unanimously. (7-0) Good News - Information Mr. ToddHagans recognized Roy Powers from Cherryville High School. Roy has received a prestigious appointment to attend the United States Merchant Marine Academy in Kings Point, New York. Roy is one ofa approximately 280 appointees selected from a pool of about 1,700 applicants. An appointment to the Academy is equivalent of a $300,000 scholarship over a four-year period. 12 Mrs. Robbie Lovelace presented Roy with a Certificate of Recognition. Mr. Todd Hagans recognized students who were nominated for Best Actor and Best Actress in the Blumey Awards. The Blumeys is a program that recognizes excellence in high school theater arts in the greater Charlotte area. Ashbrook High School Jahlani Young who played Patrick Starin The SpongeBob Musical Andrea Velazquez who played SpongeBob SquarePants in The SpongeBob Musical Highland School ofTechnology Jayce Walsh who played Leaf Coneybear in The 25th Annual Putnam County Spelling Bee Lynn Mercado who portrayed Mitch Mahoney and Dan Schwarz in The 25th Annual Putnam County Spelling Bee North Gaston High School Trenton Taylor-Bolen who played Damian Hubbard in Means Girls: High School Version Bailey Griggs who took on the role of Regina George in Means Girls: High School Version Mrs. Janna Smith presented a Certificate of Recognition to each student. Mr. Toddl Hagans recognized Officer Jamie Burr School Resource Officer at Forestview High School who was named the Officer ofthe Quarterb by the Gaston County Police Department. Officer Burr goes above and beyond to support the students and staffat Forestview, both during the school day and after hours. He has earned the respect of administrators, staff, and students by building strong relationships and working hard to keep the campus safe. Dot Cherry presented a Recognition Plaque to Officer Burr. Mr. Todd Hagans recognized Christelle Corpin from Stuart Cramer High School. Ms. Corpin has been named the EPI (Educational Partners International) Teacher of the Year for North Carolina and she was also honored with the Chick-Fil-A Leader Academy Scholar Award for her outstanding leadership and service to the Stuart W. Cramer High School community. Ms. Dot Cherry presented a Recognition Plaque to Ms. Corpin. Mr. Todd Hagans recognized the Stuart W. Cramer High School Battle ofthe Books team Ellory Lamp, Kayla Matthews, Lizzy-Jane Ross, Ann Sproul, Piper Summey, Molly Sutphin, Bhadra Vineetha and their coach and school library media coordinator, Vanessa Griffith. Team members are encouraged, but not required, to read all 16 selected books, which include both fiction and nonfiction and total more than 5,225 pages. These students won the local Battle ofthe Books competition, went on to win the regional contest, and finished third in the state competition. Mr. Jeff Ramsey presented a Certificate of Recognition to each student. Mr. Todd Hagans recognized the Stuart W. Cramer High School boys' first ever. state championship golf team Lane Crotts, Aiden Vargosko, Britton Steede, Drew Mercer, Ian Irish, Trip Stacey, 13 Luke Stephens, head coach Ben McMillan and assistant coach Matthew Jackson. Last week, at Gates Four Golf and Country Club in Fayetteville, Stuart W. Cramer captured its first North Carolina High School Athletic Association Boys' Golf Championship and the school's firstt team title by defeating two-time defending champion Terry Sanford. Mr. Jeff Ramsey presented a Certificate of Recognition to each student. Mr. Todd Hagans recognized James Dover and Rex Dover from South Point High School. On Saturday, May 10, the Dover brothers made school history by winning the 3A boys' doubles tennis state championship. They defeated the doubles team from East Lincoln High School with a final score of 6- 3, 6-2. Mr. Tod Kinlaw presented a Certificate of Recognition to each student. Mr. ToddHagans recognized the South Point High School boys' tennis team James Dover, Rex Dover, Brandon Cunningham, Tyler Cunningham, Caleb Dellinger, Asher Dover, Spencer Hollifield, Austin Kellogg, Justin Koehler, Andrew Langley, Samuel Morgan, Shiv Patel, Shin Roh, and Griffin Williams. South Point High School has repeated as the 3A Dual Team State Champions in boys' tennis. The championship came down to the final doubles match at the N.C. High School Athletic Association 3A Boys Dual Team Tennis State Championship, held at the Burlington Tennis Center. Mr. Tod Kinlaw presented a Certificate of Recognition to each student. Mr. Todd Hagans recognized our school athletic directors and Chad Duncan our County Athletic Director. These are the people working behind the scenes to make our athletic programs successful. Athletic directors are the heart of school sports. They run the entire athletic program, hire coaches, build game schedules, and make sure every sport follows the rules. They also manage budgets, care for athletic facilities, and help build school spirit through sports. Chairman Crisp presented a Recognition Plaque to the group. Classroom Moment - Information Chairman Crisp recognized Dr. Bryan Denton and Kevin Doran, Executive Directors who presented a PowerPoint on Graduation Celebrations. (View PowerPoint) Public Expression - Information Martha Stowe 3132 Channel View Belmont, NC28012 RE: TheaterH Programs and Funding Approva/Correction of Minutes = Action Motion to adopt minutes of April 1, 2025 (Joint BOE/BOC Meeting) and April 14, 2025 (Regular Meeting) as presented was made by Mrs. Janna Smith; seconded by Mr. Lee Dedmon; motion carried unanimously. (7-0) 14 Operations Committee Report - Information Brent Moore is chair of the committee and members are Dot Cherry, Lee Dedmon and Tod Kinlaw. Chairman Crisp recognized Ms. Dot Cherry who provided a summary oftopics considered and discussed at the most recent meeting. (View Report) Curriculum & Instruction Committee Report - Information Jeff Ramsey is chair of the committee and members are Robbie Lovelace, Janna Smith and A.M. Stephens III. Chairman Crisp recognized Mrs. Janna Smith who provided a summary of topics considered and discussed at the most recent meeting. (View Report) School Nutrition Annual Report - iInformation Chairman Crisp recognized Mrs. Angela Calamia, School Nutrition Director, who presented a PowerPoint on the School Nutrition Annual Report. (View PowerPoint) School Nutrition Formal Bids 2025-2026 - Action Chairman Crisp recognized Mrs. Angela Calamia who asked the Board to consider approval ofthe 2025- 2026 formal bids for the period beginning August 1, 2025 - July 31 2026. Motion The Motion was made by Mr. Jeff Ramsey; seconded by Mrs. Janna Smith that the Board Approve the 2025-2026 School Nutrition Formal Bids A vote was taken and motion to approve the item as presented carried unanimously. (7-0) Driver Education (Removed from Consent Agenda for discussion) - Action Discussion occurred concerning the North Carolina Driving School. Motion The Motion was made by Ms. Dot Cherry; seconded by Mr. Jeff Ramsey that the Board Approve the Driver Education Contract A vote was taken and motion to approve the item as presented carried unanimously. (6-1) Chairman Crisp voted against. Substitute Staff Placement Services ESS Southeast, LLC - (Removed from Consent Agenda for discussion) = Action Discussion occurred concerning the Substitute Staff Placement Services. Motion The Motion was made by Mr. Ramsey; seconded by Mr. Lee Dedmon that the Board Approve the Substitute Placement Services ESS Southeast, LLC Contract 15 A vote was taken and motion to approve the item as presented carried unanimously. (5-2) Chairman Crisp, Ms. Dot Cherry, Mr. Lee Dedmon, Mr. Jeff Ramsey and Mrs. Janna Smith voted for. Mr. Tod Kinlaw and Mrs. Robbie Lovelace voted against. Consent Agenda - Action The Board considered the Consent Agenda: A. Recommended Personnel B. Budget Amendments & Budget Transfers C. Construction/Repair Change Orders D. Armstrong Property Purchase E. Contracts Replacement of AX JACE Controllers Grier Middle School Graphics Educator's Handbook (K-12) -Federal Programs Proposed Budget for 2025-2026 Annual Engagement Letter with Independent Auditors Motion to adopt the Consent Agenda as presented was made by Mrs. Janna Smith; seconded by Mr. Lee Dedmon motion carried unanimously. (7-0) Superintendent's Comments Superintendent Houchard announced that the end of the 2024-2025 school year is almost here. Wednesday, May 21, is the last day of school for students. We want to thank everyone in the Gaston County Schools family for giving us a productive and successful year, and we hope everyone enjoys their summer break. Wednesday, August 13 - the first day ofs school for students - will be here before we know it. Superintendent Houchard announced that our graduation season for the Class of2025 begins tomorrow. We have two ceremonies on Tuesday in the Myers Center at Gaston College. The Gaston Early College High School graduation ceremony is at 3:00 p.m., followed by Gaston Early College High School of Medical Sciences ceremony at 6:00 p.m. We have three graduations on Wednesday - Gaston Virtual Academy at 9:00 a.m., Webb Street School at 11:00 a.m. and Warlick Academy at 2:00 p.m. On Friday evening, May 23, at 6:00 p.m., we will celebrate the Class of 2025 from ten of our traditional high schools with graduation ceremonies. Superintendent Houchard announced that earlier this month we held our Evening of Excellence Ceremony to recognize outstanding educators and announced our "Of the Year" winners for 2025- 2026. Superintendent Houchard reminded everyone that Memorial Day is Monday, May 26, and our schools and central office buildings will be closed as it is a holiday for all employees. Superintendent Houchard announced that we will implement our summer work schedule beginning Monday, June 2. Our schools and central department offices will be open Monday through Thursday from 7:00 a.m. until 5:30 p.m. and closed on Friday. The summer schedule will continue through Friday, August 1. 16 Closed Session Chairman Crisp asked the Board to consider going into Closed Session under, N.C.G.S. $143- 318.11(a)(3) Consultation with Attorney, N.C.G.S. $143-318.11()65) Real Property and N.C.G.S. $143- 318.11(a)(6) Personnel. Motion to go into Closed Session was made by Ms. Dot Cherry; seconded by Mrs. Janna Smith; motion carried unanimously. (7-0) The Board went into Closed Session at 7:10 p.m. The Board returned to Open Session at 7:39 p.m. Motion The Motion was made by Ms. Dot Cherry; seconded by Mrs. Janna Smith that the Board Award a two-year Assistant Principal contracts for the following: -Holly Adams Elizabeth Akins -Whitney Hill Sydney McDaniel Leah Somers Monica Sherer A vote was taken and motion to approve the item as presented carried unanimously. (7-0) The Motion was made by Ms. Dot Cherry; seconded by Mr. Lee Dedmon that the Board Award a two-year Principal contracts for the following: Kathleen D'Avria Jennifer Lancaster -Tonya Morris Lauren Stefaniak A vote was taken and motion to approve the item as presented carried unanimously. (7-0) Superintendent Houchard announced the following Principal placements: -Kathleen D'Avria -Assigned to Southwest Middle School. Jennifer Lancaster -Assigned to Kiser Elementary School. Tonya Morris - Assigned to Robinson Elementary. William Winston - Assigned to Holbrook Middle School. Lauren Stefaniak - Assigned to Carr Elementary. 17 Adjournment All business having been conducted, Motion to adjourn was made by Mr. Lee Dedmon; seconded by Mr. Jeff Ramsey motion carried unanimously. (7-0) The Board Meeting adjourned at 7:41 p.m. Approved: Josh Crisp, Chairman Morgen A. Houchard, Secretary [Corporate Seal] Date Approved: 18 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Operations Committee Report Type of Item: Consent Action X Information Main Points: The Gaston County Board of Education's Operations Committee meets regularly to discuss operations-related projects and issues. Brent Moore is chair of the committee and members are Dot Cherry, Lee Dedmon and Tod Kinlaw. A report of the Operations Committee's actions and discussions will be made at the Board meeting by a member of the Committee. Fiscal Implications: As indicated in the report. Recommendation: Committee recommendations are reflected in the report. Policy Implications: Policy Code: 2230 Board Committees Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 19 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Curriculum & Instruction Committee Report Type of Item: Consent Action K Information Main Points: The Gaston County Board of Education's Curriculum & Instruction Committee meets regularly to discuss curriculum and instruction-related topics and issues. Jeff Ramsey is chair of the committee and members are Robbie Lovelace, Janna Smith and A.M. Stephens Ill. A report of the Curriculum & Instruction Committee's actions and discussions will be made at the Board meeting by a member of the Committee. Fiscal implications: As indicated in the report. Recommendation: Committee recommendations are reflected in the report. Policy Implications: Policy Code: 2230 Board Committees Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Curriculum and instruction Committee Department: Curriculum and Instruction 20 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: 2025-2026 Interim Budget Type of Item: Consent X Action Information Main Points: The 2025-2026 Gaston County Schools Budget Resolution will not be approved prior to July 1, 2025, since the 2025-2026 State budget has not yet been finalized. The School Budget and Fiscal Control Act (G.S. 115C-434. Interim budget) requires that the Board of Education make interim appropriations for the purpose of paying salaries and other usual expenses for the interval of time oetween the start of the fiscal year and the adoption of a budget resolution. These interim appropriations will be charged to the proper appropriations in the final 2025-2026 adopted budget resolution. Fiscal Implications: 2025-2026 GCS Budget Recommendation: Approve the 2025-2026 Interim Budget at the level of 80% of the 2024-2025 Budget Policy Implications: Policy Code: 8300 Fiscal Management Standards and G.S. 115C-434. Interim budget Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 21 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Consent Agenda Type of Item: Consent X Action Information Main Points: Approval of the Consent Agenda by the Board for the following items: A. Recommended Personnel B. Budget Amendments & Budget Transfers C. Construction/Repair Change Orders D. CTE Grant E. Alternative School's Modified Accountability System - Warlick Academy G. Alternative School's Modified Accountability System - Webb Street School F Contracts Academic Services Resources and Contract Services --No Nonsense Nurturer Professional Development Holbrook Middle School Boiler Replacement -Holbrook Middle School Canopy & Walkway Replacement, Tree Removal and Grading Security Vestibule Design for Ashbrook High School, Bessemer City Primary School, East Gaston High School and Sherwood Elementary School -Hunter Huss High School Boiler Replacement DRM (Finance) Roof Replacement Fiscal Implications: As state din each Agenda item. Recommendation: Consent items will be adopted with a single motion, second and vote, unless a request for removal from the Consent Agenda is heard from a Board member. Policy Implications: Policy Code: 1010 Board Authority and Duties. Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Dr. Morgen A. Houchard Department: Superintendent 22 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Recommended Personnel Type of Item: X Consent Action Information Main Points: In accordance with the provisions of G.S. 115C-2760), "lt shall be the duty of the Superintendent to recommend and the Board of Education to elect all principals, teachers and other school personnel in the administrative unit." It is also within the powers of the Board to hear requests for approved leave, retirement and resignations or terminations in accordance with employment and dismissal regulations. Fiscal Implications: N/A Recommendation: Approve personnel as recommended. Policy Implications: Policy Code: 7100 Recruitment and Selection of Personnel. Strategic Goal Alignment: Goal 3. Every employee is capable and committed to the education of the whole child. Submitted by: Dr. Morgen A. Houchard Department: Human Resources 23 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Budget Amendments and Budget Transfers Type of Item: Consent X Action Information Main Points: Budget amendments are needed to adjust the approved budget to reflect actual changes in revenue and budget transfers are needed to transfer money to proper expenditure codes as requested by fund managers. Fiscal Implications: Makes adjustments to the 2024-2025 budget. Recommendation: Approval of the attached listing of recommended budget amendments and transfers. Policy Implications: Policy Code: 8300 Fiscal Management Standards Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 24 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution - May Transfers Between Functions State Public School Fund Expense Expense Function Description Increase Decrease 51000 Regular Instructional Services 460,685 52000 Special Population Services 242,532 53000 Alternative Programs and Services 207,267 58000 School-Based Support Services 2,500 61000 Support and Development Services 55 65000 Operational Support Services 13,442 463,240 463,240 Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals. 25 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution May Transfers Between Functions Local Current Expense Fund Expense Expense Function Description Increase Decrease 51000 Regular Instructional Services 31,186 53000 Alternative Programs and Services 3,165 61000 Support and Development Services 53,191 63000 Alternative Programs and Services Support and Development Services 6,802 64000 Technology Support Services 17,023 65000 Operational Support Services 185,489 66000 Financial and Human Resource Services 156,518 68000 System-Wide Pupil Support Services 14,775 69000 Policy, Leadership and Communication/Pubic Information Services 5,250 236,701 236,701 Explanation: These transfers adjust oudgeted amounts per requests from fund managers/principals. 26 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution - May Transfers Between Functions Federal Grants Fund Expense Expense Function Description Increase Decrease 51000 Regular instructional Services 612 52000 Special Population Services 129,771 53000 Alternative Programs and Services 63,824 61000 Support and Development Services 612 62000 Special Population Support and Development Services 65,556 65000 Operational Support Services 627 81000 Payments to Other Governmental Units 236 130,619 130,619 Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals. 27 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution May Transfers Between Functions Restricted Grants Fund Expense Expense Function Description Increase Decrease 51000 Regular Instructional Services 6,640 52000 Special Population Services 1,230,022 53000 Alternative Programs and Services 1,229,531 66000 Financial and Human Resource Services 6,640 81000 Payments to Other Governmental Units 491 1,236,662 1,236,662 Explanation: These transfers adjust oudgeted amounts per requests from fund managers/principals: 28 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution - May Proposed Expenditures and Sources of Revenue State Public School Fund Expense Revenue Increase Increase # Function Description (Decrease) (Decrease) 1 31000 Revenue State Public School Fund 84,132 58000 School-Based Support Services 34,132 65000 Operational Support Services 50,000 This amendment budgets funds for the Non-Contributory Employee Benefits allotment FY25 (PRC0009) 2 31000 Revenue State Public School Fund 395,273) 52000 Special Population Services (395,273) This amendment adjusts funds for the Career Technical Education -Months allotment ABC Transfer Allotment Revision #93 FY25 (PRC0013) 3 31000 Revenue State Public School Fund 395,273 51000 Regular Instructional Services 395,273 This amendment budgets funds for the Career Technical Education -Program Support allotment ABC Transfer Allotment Revision #93 - FY25 (PRC0014) Total State Public School Fund Amendments 84,132 84,132 29 Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution - May Proposed Expenditures and Sources of Revenue Restricted Grants Fund Expense Revenue Increase Increase # Function Description (Decrease) (Decrease) 1 48900 Revenue State Public School Fund 15,500 51000 Regular Instructional Services 15,500 This amendment budgets funds for the Drivers' Education allotment Allotment Revision #80- FY25 (PRC0012) 2 48000 Local Sources Restricted 7,073 52000 Special Population Services 7,073 This amendment budgets funds fori the ACademicaly/ntelect Gifted Allotment FY25 (PRC0034) 3 48000 Local Sources Restricted (247) 58000 School-Based: Support Services (247) This amendment budgets funds for the School Resource Officers Allotment - FY25 (PRC0039) 4 48000 Local Sources Restricted 250,290 51000 Regular Instructional Services 250,290 This amendment budgets funds for the instructiona/stuent Support Allotment - FY25 (PRC0216) 5 48000 Local Sources Restricted 335,610 52000 Special Population Services 335,610 This amendment budgets funds for the Medicaid Adm. Outreach Allotment FY25 (PRC0305) 6 48000 Local Sources Restricted 2,936 51000 Regular Instructional Services 2,936 This amendment budgets funds for the Webb Street. School Fund - FY25 (PRC0394) 7 48000 Local Sources Restricted (23,276) 51000 Regular Instructional Services (23,276) This amendment budgets funds for the Teacher/Admin Of The Year Fund FY25 (PRC0508) 8 48000 Local Sources Restricted 270 66000 Financial and Human Resource Services 270 This amendment budgets funds for the Human Resources-Id Badges Fund FY25 (PRC0528) 30 Restricted Grants Fund Expense Revenue increase Increase # Function Description (Decrease) (Decrease) 9 48000 Local Sources Restricted 15,000 58000 School-Based Support Services 15,000 This amendment budgets funds for the Business Partnership Brochure Fund FY25 (PRC0539) 10 48000 Local Sources Restricted (471) 51000 Regular Instructional Services (471) This amendment budgets funds for the Positions From School Fund FY25 (PRC0540) 11 48000 Local Sources Restricted 2,823 51000 Regular Instructional Services 2,823 This amendment budgets funds for the Commissioners' School Allotment- FY25 (PRC0607) 12 48000 Local Sources Restricted 15,391 68000 System-Wide Pupil Support Services 15,391 This amendment budgets funds for the Local Records Requests Fees Fund FY25 (PRC0700) 13 44000 Local Sources - Restricted 38,856 51000 Alternative Programs and Services 71000 Community Services 38,856 This amendment budgets funds for the Community Use Fund FY25 PRC0704) 14 48000 Local Sources Restricted 197,731 65000 Operational Support Services 197,731 This amendment budgets funds for the Ineligible Transportation Cost Fund FY25 (PRC0706) 15 48000 Local Sources Restricted 3,268 66000 Financial and Human Resource Services 3,268 This amendment budgets funds for the Insurancel Fund - FY25 (PRC0840) 16 48000 Local Sources Restricted 430 65000 Operational Support Services 430 This amendment budgets funds fori the Facilities-Fixed Asset Sales Fund FY25 (PRC0881) 17 48000 Local Sources Restricted 1,992 65000 Operational Support Services 1,992 This amendment budgets funds for the Sale Of Scrap Metal Fund - FY25 (PRC0883) Total Restricted Grants Fund Amendments 863,177 863,177 31 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Construction/Repair Change Orders Type of Item: Consent X Action Information Main Points: Attached is a listing of construction and repair change orders that were submitted since the last Board meeting. Any change orders that were less than $100,000 were approved by the Superintendent or his designee in accordance with Board Policy 9030 = Facility Construction. Change orders greater than $100,000 must be approved by the Board. Fiscal Implications: All change orders were prefunded prior to ecommendation for approval. Recommendation: Approval of the attached listing of construction/repar change orders. Policy Implications: Policy Code: 9030 Facility Construction Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Bessie Harvey, Assistant Department: Facilities Superintendent of Operations 32 33 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: CTE Grant Type of Item: Consent Action Information Main Points: The Local Application incorporates the mandatory uses of all applicable state and federal laws that govern CTE in North Carolina. This application must be submitted to the Department of Public Instruction to receive and use state and federal funds for Career and Technical Education programs and services in grades 5-12 for the 2025- 2026 fiscal year. The plan is driven by the Strengthening Career and Technical Education for the 21st Century Act or Perkins V. The full funding application can be reviewed using the link below. https:lIccip.schools.nc.gov/Funding/Sections/DefaultaspX7ccipSessionkey-638842910 015230070 Fiscal Implications: PRC 013 - CTE Salaries - $10,610,625 PRC 014 - State Program Support - $495,005 PRC 017 - Federal Program Improvement - $569,983 Total - Career and Technical Education Funding for 2025-2026 - $11,675,613 Note: As of the date of this document, the final amount of federal program improvement funds allotted to Gaston County Schools has not been received from the North Carolina Department of Public Instruction. The amount presented is estimated based on the prior year's allotment. Recommendation: Approval of funding application. Policy Implications: None Strategic Goal Alignment: Goal 1. Every student will graduate prepared for post-secondary opportunities. Submitted by: Russell Parker Department: Career & Technical Education 34 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Alternative School's Modified Accountability System Warlick Academy Type of Item: K Consent a Action Information Main Points: The Alternative School's Modified Accountability System was developed to provide accountability information for eligible school, Warlick Academy. Warlick Academy continues to meet the eligibility criteria to participate in the alternative system and will continue to use the same model option, B, that has been used in previous years. Fiscal implications: None Recommendation: To approve participation in the Alternative School's Modified Accountability System Policy Implications: None Strategic Goal Alignment: Goal 2. Every member of our diverse population has the opportunity for individualized instruction. Submitted by: Kelly Cunningham Department: Accountability 35 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Alternative School's Modified Accountability System- Webb Street School Type of Item: 4 Consent Action Information Main Points: The Alternative School's Modified Accountability System was developed to provide accountability information for eligible school, Webb Street School. Webb Street School continues to meet the eligibility criteria to participate in the alternative system and will continue to use the same model option, B, that has been used in previous years. Fiscal Implications: None Recommendation: To approve participation in the Alternative School's Modified Accountability System Policy Implications: None Strategic Goal Alignment: Goal 2. Every member of our diverse population has the opportunity for individualized instruction. Submitted by: Kelly Cunningham Department: Accountability 36 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Contracts and Expenditures >$100,000 Type of Item: K Consent Action Information Main Points: The attached listing of contracts and expenditures more than $100,000 was reviewed by staff and recommended for approval by the Board, or are contracts less than $100,000 but recommended to the Board for approval. Fiscal Implications: All contracts and expenditures will be paid using bond funding, capital proceeds or operational savings. Recommendation: Approval of Contracts with the Board. Policy Implications: Policy Code: 8640 Contracts with the Board. Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and Department: Finance Associate Superintendent 37 Agenda Item Meeting Date: Agenda Item Title/Topic: Academic Services Resources and Contract Services Type of Item: X Consent Action Information Main Points: Academic Services presented the following information on resources and contracts that will be utilized during the 2024-2025 school year during the May 6, 2024 Curriculum & nstruction work session. These resources will provide staff members with the necessary research-based materials to support increased academic achievement, school safety, and improved student growth. The contracts also include personnel to provide appropriate support, services, and testing. In addition, the resources and personnel will also support the continued implementation of Academic Services practices, protocols, policies, and procedures. Docusign IEP meetings are conducted in person and virtually depending on parent/guardian preference. Docusign is utilized to gain electronic signatures for all meetings as a way for stakeholders to show their participation and input for meetings and to support the district's utilization of a digital platform to house all documentation relating to the IEP. A one-year contract will be initiated not to exceed $50,000. Holy Angels-Community Residential Funds Community Residential Funds are provided by the North Carolina Department of Public Instruction. These funds assist in providing services to children with disabilities who are placed in an approved residential center. Gaston County Schools partners with Holy Angels to provide services using these funds. A one-year contract will be initiated not to exceed $500,000. Invision Invision is utilized for students who require orientation and mobility services through an interactive platform that allows for communication, work, and accessibility of education and curriculum for students with disabilities as well as a means for staff members to interact with one another during meetings, planning sessions, and other opportunities for advancement and learning. A one-year contract will be nitiated not to exceed $30,000. Melmark Melmark, Inc., is a national leader in educational, clinical, and residential services for children and adults with Autism Spectrum Disorder (ASD) and other intellectual and developmental disabilities. Gaston County Schools will continue to partner with Melmark to meet the academic, behavioral, and social needs of students who require this level of support. One-year contracts will be initiated not to exceed $400,000. 38 NC Division of Vocational Rehabilitation Services The Division of Vocational Rehabilitation Services helps students aged fourteen to adulthood with disabilities achieve their goals for employment and independence. They provide services in schools that include: participating in IEP meetings to develop transition plans, providing Pre-Employment Transition Services (Pre-ETS) to students with disabilities (with IEPS and 504 plans), completing educational, psychological, and vocational evaluations connecting students to job coaching agencies for job placement, connecting students to agencies for supportive employment, collaborating with Gaston County Schools Department for Exceptional Children to hold community resource and vocational training events, and providing financial support for eligible clients' work-related needs. A one-year contract will be initiated not to exceed $60,0 ,000. N2Y News2You is a one-of-a-kind solution designed specifically to help students with special learning needs master their state's extended standards. From a cloud-based platform, The Program allows students with disabilities to access reading, writing, math, social studies, science, and sociallemotional skills to access their education based on differentiated learning tasks and extended content standards. Three-year contract: Year One: 2025-2026 Year Two: 2026-2027 Year Three: 2027-2028 Total $300,000.00 Public Consulting Group Public Consulting Group provides a multi-faceted platform that allows teachers to perform case management and progress monitoring. Staff can utilize the Easy IEP/504 system, MTSS Explorer, Early Warning System, Threat Assessments and special funds management through the platform. Risk Pool Funds and Special State Reserves are monies that are received through special applications for some of our most needy students. A one-year contract will be initiated not to exceed $550,000. Winthrop Because of the increased demand for school psychologists to meet the needs of IEP initial referrals, re-evaluations, and other practices, psychologists have been contracted to work with the Department of Exceptional Children to provide services and support in testing, report writing, and IEP team meetings as needed. A one-year contract will be initiated not to exceed $50,000. Agency Contracts On May 15, 2023, June 12, 2023, September 18, 2023, and March 18, 2024, the Gaston County School Board of Education approved contracting with the outside agencies below to provide various services to support students. Through the Request for Proposal process, we moved forward with awarding contracts to 22 vendors who 39 submitted proposals. We are in the last year of our 3 Year Request for Proposal. One- year contracts will be initiated not to exceed $7,000.000.00. This was presented as information to the curriculum and instruction committee on November 4, 2024. Aequor Healthcare Services ProCare therapy Stellar Therapy Services Sunbelt Staffing Thrive Skilled Pediatric Care CTS Health EDU Healthcare Maxim Health Staffing Stepping Stones Support, INC AMN Angels of Care Bayda BrightStar Continuum Gifted Health Invo Health Maxim Nursing MGA Positive Behavior Support Corp Quantum Speech Center Fiscal Implications: Total: $8,940,000.00 Federal, state, and local funds will be used to support instructional resources. Recommendation: Support Academic Services resources for the 2025-2026 school year. Policy Implications: NIA Strategic Goal Alignment: Goal 2. Every member of our diverse population has the opportunity for indiviqualized instruction. Submitted by: Chris Mills Department: Exceptional Children Executive Director, Exceptional Children 40 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: No Nonsense Nurturer Professional Development Type of Item: Consent Action Information Main Points: Presented at the June 2 Curriculum and Instruction Meeting by Grier Middle School, which served as our pilot school. No Nonsense Nurturer is a Professional Development opportunity for school staff. It provides a framework for classroom management and creating a strong school culture. Provides teachers with a four-part model that focuses on student engagement. Teachers will receive in-person training as well as follow-up meetings. Fiscal Implications: Grant provided to the district for the No Nonsense Nurturer training for our Innovation Schools - elementary and middle schools. Recommendation: Approve a contract for up to $175,000 that is provided to the district by a grant that will be used in our schools to support our teachers in leading and managing student behavior and high expectations for learning. Policy Implications: None Strategic Goal Alignment: Goal 3. Every employee is capable and committed to the education of the whole child. Submitted by: Tonya Kales Department: Academic Services 41 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Holbrook Middle School Boiler Replacement Type of Item: X Consent Action Information Main Points: The Holbrook Middle School boiler has to be replaced. This project has been approved using Repair & Replacement funds (R & R Funds). Three vendors attended the pre-bid meeting with only Mitcham and Company submitting a bid. Mitcham and Company, Inc. cost estimate is $171,628. Fiscal Implications: Funds will be used from the approved R & R Funds. Recommendation: For the approval of the Holbrook Middle School boiler replacement be awarded to Mitcham and Company, Inc. at a cost of $171,628. Policy Implications: N/A Strategic Goal Alignment: Goal 5. Every student has the opportunity to learn in a safe school environment. Submitted by: Bessie Harvey Department: Assistant Superintendent of Operations 42 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Holbrook Middle School Canopy & Walkway Replacement, Tree Removal and Grading Type of Item: Consent X Action Information Main Points: Walkway needs to be made ADA compliant and canopy needs to be replaced. Tree removal is due to roots under the walkway area. Grading will help drainage. Four vendors were invited with two vendors attending the mandatory pre-bid and only one vendor (Lewis Grading & Paving) submitting a bid of $382,592. Fiscal Implications: $382,592 Recommendation: For the approval of Lewis Grading & Paving to complete the canopy & walkway replacement, tree removal and grading at Holbrook Middle School for $382,592. Policy Implications: N/A Strategic Goal Alignment: Goal 5. Every student has the opportunity to learn in a safe school environment. Submitted by: Bessie Harvey Department: Assistant Superintendent of Operations 43 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Security Vestibule Design for Ashbrook High School, Bessemer City Primary School, East Gaston High School, and Sherwood Elementary School Type of Item: K Consent Action Information Main Points: This project continues the district's goal to improve the main school entries including a vestibule for improved security, general circulation, and student and visitor experience. The architectural firm of McMillan Pazdan Smith has been selected to design and oversee the construction of these projects. Fiscal Implications: The cost of designing these four security vestibules is $245,500. School bond funding will be utilized for these projects. Recommendation: Approve the contract with McMillan Pazdan Smith for professional, architectural and engineering services for the Ashbrook High School, Bessemer City Primary School, East Gaston High School, and Sherwood Elementary School security vestibule projects. Policy Implications: None Strategic Goal Alignment: Goal 5. Every student has the opportunity to learn in a safe school environment. Submitted by: Bessie Harvey Department: Operations Assistant Superintendent of Operations 44 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Hunter Huss High School Boiler Replacement Type of Item: Consent Action Information Main Points: The Hunter Huss High School boiler has to be replaced. This project has been approved using Repair & Replacement funds (R & R Funds). Three vendors attended the pre-bid meeting with only Mitcham and Company submitting a bid. Mitcham and Company, Inc. cost estimate is $119,519. Fiscal Implications: Funds will be used from the approved R & R Funds. Recommendation: For the approval of the Hunter Huss High School boiler replacement be awarded to Mitcham and Company, Inc. at a cost of $119,519. Policy Implications: N/A Strategic Goal Alignment: Goal 5. Every student has the opportunity to learn in a safe school environment. Submitted by: Bessie Harvey Department: Assistant Superintendent of Operations 45 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: DRM (Finance) Roof Replacement Type of Item: Consent Action Information Main Points: The roof over the Finance Department in the DRM building needs to be replaced. Only one vendor attended the 1st pre-bid meeting SO a second pre-bid meeting was scheduled. Three vendors attended the second pre-bid meeting. Fiscal Implications: Three vendors attended the second pre-bid meeting with only Carver & Sons submitting a bid. The bid was for $198,900. Recommendation: For the approval of the Finance section of the DRM roof be replaced by Carver & Sons at a cost of $198,900. Policy Implications: Every employee has the right to work in a safe environment. Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Bessie Harvey Department: Assistant Superintendent of Operations 46 Agenda Item Meeting Date: 6/16/2025 Agenda Item Title/Topic: Closed Session Type of Item: Consent Action Information Main Points: Closed sessions shall be held when required to permit a public body to act in the public interest as permitted by law. - N.C.G.S. $143-318.11(a)6) Personnel N.C.G.S. $143-318.11(a)3) Consultation with Attorney In order to consult with the Board's attorney and protect the attorney client privilege, and to receive advice with respect to the lawsuits captioned: -19-CVS-3893 McKinney et al. VS. Goins and The Gaston County Board of Education -21-CVS-5016 Bostic VS. Phroneberger and The Gaston County Board of Education -21-CVS-5017 Lukinoff VS. Barber and The Gaston County Board of Education -21-CVS-5018 Brittain VS. Beason and The Gaston County Board of Education -21-CVS-5019 Long VS. The Gaston County Board of Education 323-CV/S43RIC-DCK Roger Perkins VS. The Gaston County Board of Education --Any other legal matters. Fiscal Implications: TBD 47 Recommendation: Board to consider information provided in Closed Session in accordance with G.S. $143- 318.11. Policy Implications: Policy Code: 2610 Board Attorney Strategic Goal Alignment: Other: Policy or Gen Statute. See above. Submitted by: Sonya McGraw, Attorney Department: Legalsuperintendents Office 48