1 May 14, 2025 Regular Minutes The Martin County Board of Commissioners met in a Regular meeting on Wednesday, May 14, 2025 at 7:00 p.m. in the Commissioners' Boardroom of the Martin County Governmental Center, 305 East Main Street, Williamston, North Carolina. ASSEMBLY Those attending the meeting were Chairman Joe R. Ayers, Vice Chairman David "Skip" Gurganus, Commissioner Dempsey Bond Jr., Commissioner Jeremiah Taylor, and Commissioner Ronnie Smith, Interim County Manager/ County Attorney Benjamin R. Eisner, County Clerk Julia S. Rease (Webex), Finance Officer Angela Raynor, and Human Resources Director Donna Zube. Others in attendance: Town of Bear Grass Mayor Charlotte Griffin (Webex), Town of Robersonville Mayor Tina Brown, Town of Williamston Commissioner David Richmond and Sheriff Drew Robinson. A host of presenters and community organizations were in attendance in person and via Webex. WELCOME Chairman Ayers called the meeting to order at 7:00 p.m. Chairman Ayers welcomed all in attendance and asked that elected officials raise their hands to be recognized. Commissioner Bond Jr. provided the Pledge of Allegiance and Vice Chairman Gurganus provided the invocation. AGENDA. APPROVAL Vice Chairman Gurganus made the Motion to Approve the Agenda, with a Second by Commissioner Taylor. The Motion was Carried unanimously (5-0). PUBLIC COMMENTS 1. Mr. Paul Roberson - 1187 Bonnie Best Road - Good evening gentlemen and citizens, I'm here tonight to thank Interim County Manger and County Attorney Ben Eisner for his unwavering service to Martin County and its citizens. My dad used to say, son never forget those who helped you when you were down. At a time when our county faced immense challenges from the unexpected closure of Martin General Hospital, the bankruptcy of Williamston Hospital Corporation, and Quorum Health, from a myriad of ongoing issues running county government and a public that was understandably frustrated and angry, many would have chosen to step away, but Ben Eisner chose to stay. He saw the strength in our community, the resilience of our people, and the potential that still existed even in the face of hardship. He believed this county was worth fighting for and he never wavered in that belief. His commitment has been steady, unwavering, and deeply rooted in a genuine care for the 2 future of our county. In a world where attorneys often face skepticism, Ben stands apart. He didn't take on the role of Interim County Manager for recognition and if you follow the post closed session meetings, you know he certainly didn't doi it for the money. The modest monthly compensation he received for serving as Interim Manager wouldn't cover more than a few billable hours in the legal world, but yet he gave far more. Early mornings, late night meetings, stressful phone calls; some of those were from me admittedly, difficult but necessary conversations. These sacrifices came at a cost. Ben gave his time, his energy, and his heart to this county all at the expense ofhis business and family. Rather than following the example of leaders who may put their own interest first, Ben invited citizen involvement and upheld an open-door policy. He worked to build a government to serve the people it was meant to serve and did SO with integrity. In recent months, under the leadership of Chairman Ayers and Vice Chairman Gurganus, we've already begun to see great progress, some of which would be announced tonight. Their tireless effort to guide Martin County through some of the most turbulent times are bearing fruit. New Commissioner Taylor has also quickly shown himselfto be a dedicated public servant listening to citizens and working hard to make a difference. Mr. Bond, while we've had our differences, I want to thank you for your recent vote on matters that truly impact our residents. I urge you to continue to vote your conscious because at the end of the day your legacy is defined by the decisions you make. As human beings, our goal should be to leave things better than we found it. Ben Eisner has undoubtedly done that. We're grateful he will continue to serve as the County Attorney for Martin County. Looking forward, we are optimistic at the path ahead and proud of the work this current Board is doing. Great things are on the horizon. Also, to our new County Manager Drew Batts, although we haven't had time to get acquainted yet, we do have mutual friends and colleagues in the community and I can honestly say that I have heard nothing but praise. Words like honorable, intelligent, fair, strong leader and a sharp business mind have all been said. We're excited to see you step into this role and continue the positive momentum building across our county, thank you. 99 2. Mrs. Marlene Clairmont -118 West Academy Street - "Mine is more, sort of a question in regards to the new tax assessments. We just moved here two years ago. We received our new assessment, which more than double. Our tax assessment, not our tax rate and that's what we're waiting to find out and I think a lot of the people that I've spoken to in town are waiting with baited breath because they don't know if they should file an appeal or not based on the fact that, we won'tknow the new tax rate until the appeal process has ended, which is kind oflike putting the cart in front ofthe horse. So, my concern is that ifthey stay at this same rate and at these assessments, it would displace people from their homes. People have less discretionary cash to spend in the small businesses in town and it will discourage people from moving to the county from other places. Essentially, I have some other things that I would like to address later at other meetings, but that was my primary for this meeting, to find out and I may be premature, the Tax Assessor may have a plan to discuss this, but my goal is that they will reduce the tax rate to accommodate the increase in the assessment to make it more reasonable for residents. 79 Vice Chairman Gurganus informed the audience that he was aware of some issues in the revaluation that impacted the county harder than other counties that conducted their revaluations on a more frequent basis. Vice Chairman Gurganus explained his tax revaluation experience to the audience and the steps he took to find out more information about his parcels. Vice Chairman 3 Gurganus stated that there was an honest mistake made on the revaluation of his property value, he made Piner Appraisals aware ofthe mistake, and appealed his property values. Vice Chairman Gurganus stated that the County did not control the revaluation, but would attempt to adjust the tax rate the best way possible. The audience was reminded that there were other factors such as the closure of the hospital and funding to reopen it, ai reduction in county funding, and the adoption ofthe budget that included revaluation figures. Vice Chairman Gurganus assured the audience and that he understood the concern as he and the other Board members were also residents of Martin County whom were given new property values. Vice Chairman Gurganus urged residents that if they felt there was a mistake on their property value, to appeal it. 3. Mr. Andre Rowe = Choanoke Area Development Association (CADA) - "Choanoke Area Development Association other known as CADA. The main office is in Rich Square, North, Carolina, however, we do have an office in the Martin County Economic Development here in Williamston and I'm here to put a face to the budget request that was sent to you earlier this month and just to introduce myself and to let you know that we appreciate and thank you for all the support that this Board of Commissioners has given us over the years and we have, thank you for partnership. Since we've been here, we have been doing weatherization in homes. We have been doing single family rehab projects and urgent repair projects in the home. We do energy share for our low-income residents and also, we have been doing emergency shelter for our residences and the biggest thing that we do, is that we are a community action agency. So, we have been doing community services for the low-income citizens ofMartin County. So, I'm here again, just introduce myself, put a face with the request, and ifthere's any questions or anything, I'1l be happy to answer you at any time. Thank you." 4. Mr. Jeff Grub = 1122 Canon Road - "This is about dog hunting. I 've been here before to talk to you people about dog hunting. I have some research for the hunting clubs. They don't have no problems with their people, they stay on their property. I want to know what you are going to do about people running dogs on my property. I thought about it. IfI catch dogs on my property, the people that own the dogs, ought to be fined. I don'tknow what the fine should be, that's up to y'all. After a certain number of offenses, the hunting clubs should not be able to run dogs the rest of the year, they can still hunt, but not to run dogs and then they ought to cut down on a lot of people running dogs on our property. Thank you. 7 5. Mr. Dennis Cannon - 1729 Canon Road, Martin County - "T'm here about dog hunting and I want y'all to know that we do need laws on the books, and we're looking for y'all to put laws on the books, because we need to be able to hunt our property just like they hunt on theirs. We don't go over on theirs; they shouldn't be able to come over on ours. When they start interfering with our hunt, it makes a big difference. We're losing money because we're spending everything for deer hunting and then we got to get down and chase the dogs, trying to catch them and get them off the property and that's not fair to us. So, they should, like Mr. Grub said, they need some kind of fines and that's up to y'all about the fines and I like I said, I was a good one. Three times, we' re running dogs, still hunting and that would work for me ifit works for y'all and I thank you." 4 CONSENT AGENDA Commissioner Smith made the Motion to Approve of the Consent Agenda, with a Second by Commissioner Bond Jr. The Motion was Carried unanimously (5-0). The following items were approved as part of the Consent Agenda: Minutes - April 9, 2025 Regular, April 9, 2025 Closed April 14, 2025 Special Joint Meeting 1. Financial Report - April 2025 2. Tax Assessor - Tax Refund Request - April 2025 3. Tax Assessor - Tax ReliefOrders - April 2025 Year Lname Fname Reason Value Total Levy 2025 Hendrix Kinley Bowen Proration $ 66.79 $5 50.09 2025 Baker Rodney Edward Proration $ 91.13 $91.13 2025 Ange Hebert Carlton Jr. Proration $269.79 $224.82 2025 Clark Bobby Eugene Proration $171.33 $114.22 2025 Shepherd Samantha Sue Proration $55.38 $46.14 2025 Thompson Barbara Roberson Proration $44.37 $44.37 2025 Harrington William McCoy Jr. Proration $10.20 $5.10 2025 Raynor Jimmy Dale Adjustment $267.98 $ 152.28 2025 Howell Tyrone Stewart Proration $125.80 $100.67 2025 Stephens Larry Glenn Jr. Proration $23.12 $19.27 2025 Knight Alexander Proration $34.31 $$11.44 2025 Collins Dawn Proration $29.62 $24.69 Total VTS: $8 884.22 2024 LLC. 4H Farm Audit Resp $ 0.00 $1,174.28 2024 LLC. 4H Farm Audit Resp $ 0.00 $1,174.28 2024 LLC. 4H Farm Audit Resp $ 0.00 $1,174.28 2024 LLC. 4H Farm Audit Resp $ 0.00 $1,084.02 2023 Conf.Center Believers Fellowship BOER $ 0.00 $1,620.60 2024 Baptist Church Macedonia BOER $0.00 $12,479.02 2024 Williamston Perry Lands of Audit Resp. $ 0.00 $873.36 2024 Williamston Perry Lands of $ 0.00 $873.36 2024 Williamston Perry Lands of $ 0.00 $873.36 2024 Williamston Perry Lands of $ 0.00 $873.36 2024 Williamston Perry Lands of $ 0.00 $258.36 2024 Williamston Perry Lands of $0.00 $258.36 2024 Williamston Perry Lands of $ 0.00 $258.36 2024 Williamston Perry Lands of $0.00 $258.36 Total Real & Personal Releases: $2 24,407.64 Overall Total: $2 25,291.86 5 4. Tax Collector's Report = April 2025 and Year to Date Category Jan. 2025 Jan. Y-T-D Real Property 20 $12,792.74 $ 170,011.16 Personal Property 25 $16,309.16 $28,404.64 Total + $29,101.90 $198,415.64 Motor Vehicle 30 $0.00 $0.00 Total MV $0.00 $0.00 All Total $29,101.90 $ 198,415.64 5. Board Appointments / Reappointments a. Tourism Development Authority (TDA) The Tourism Development. Authority (TDA) recommended the following appointments and reappointments, which would begin on July 1, 2025 and expire on July 1, 2028 New Appointees: Susan Tyre Lawson Perry Reappointments: Tina Brown Jean Spruell-Boyd Anthony Howell b. Mid-East Regional Housing Authority Board The Mid - East Regional Housing Authority recommended the following members for reappointment, which would expire on May 31, 2030: Ms. Becky Boyd 6. Green For Life (GFL) Consumer Price Index (CPI) Increase Green For Life (GFL) Environmental is an environmental services company in offering services in solid waste management, liquid waste management, and soil remediation. GFL Environmental is contracted with Martin County to provide waste services to residents. General Manager Michael Kavanaugh reminded the County Manager' 's Office ofai request for an annual Consumer Price Index (CPI) of2.4%, which will be effective July 1, 2025. 7. Republic Services Consumer Price Index (CPI) Increase Republic Services provides contracted disposal services for Martin County at the East Carolina Environmental landfill in Aulander, NC. 6 The current agreement between Republic Services and Martin County requires Republic Services to notify the County with notification of the annual adjustment rates. A contract addendum allowed for an adjustment to the fees based on the Consumer Price Index for all urban customers, which is published by the United States Department ofLabor. As of July 1, 2025, the County disposal rate would increase from $61.68 per ton to $63.36 per ton, which included a $2.00 per ton statewide disposal tax not subject to the percentage increase. 8. 2025 Sales Assessment Ratio Studies The Department of Revenue (NCDOR) submitted notification regarding the 2025 Sales Assessment Ratio Study. The study is used to measure the level of appraisal. By checking the level of appraisal and equalizing values of the Public Service Companies and 7th year counties, the Department of Revenue ensures fairness and equality amongst all taxpayers. This item was to make the Board aware of the submitted information. 9. Resolution Opposing House Bill 765 House Bill 765 included broad-ranging changes to North Carolina's zoning and, and use laws. It would create minimum density requirements based on population size, restrict local governments' ability to negotiate conditions in zoning decisions, mandate zoning and site plan decisions within 90 days of application, and limit municipalities' authority to enact parking, street design, setback, and other standards. The resolution attached is to oppose House Bill 765. Counties such as Pitt, Currituck, Iredell, to name a few; and several Town Councils have adopted a resolution opposing the bill. RESOLUTION OPPOSING NORTH CAROLINA HOUSE BILL 765 WHEREAS, North Carolina House Bill 765 (HB 765), entitled Local Gov. Development Regulations Omnibus, was recently introduced in the North Carolina General Assembly; WHEREAS, HB 765 would significantly limit the ability oflocal governments across the state to make decisions regarding local land-use planning and zoning; WHEREAS, HB 765 undermines the authority entrusted to elected county leaders by their communities; WHEREAS, HB 765 usurps current county planning and zoning ordinances that promote the health, safety and general welfare of the residents of Martin County; WHEREAS, HB 765 would undo years of thoughtful and consistent local land-use planning and regulation, remove necessary local regulatory standards and allow unregulated development inconsistent with current local planning and zoning ordinances; 7 WHEREAS, HB 765 would remove essential tools that counties use to protect property values, support responsible growth, attract new businesses and residents, and preserve the unique quality oflife in Martin County; WHEREAS, HB 765 would impose new civil penalties on local officials for alleged violations of ambiguous planning rules, potentially exposing elected representatives to legal risk for routine and good-faith decisions made in the public interest; NOW, THEREFORE BE IT RESOLVED, the Martin County Board of Commissioners do hereby strongly oppose North Carolina House Bill 765 and urges members of the General Assembly to reject North Carolina House Bill 765. Adopted this day ofMay, 2025. Joe R. Ayers, Chairman Martin County Board ofCommissioners 10.Ambulance Franchise Renewal Listed below are the three (3) ambulance franchise agencies that were submitted by Martin County Emergency Services staff for renewal. Each ofthe agencies listed below have been in operation in Martin County, were in good standing with the North Carolina Office of Emergency Medical Services, and were approved by the Ambulance Advisory Board and Medical Director. There had been no complaints or issues filed with Emergency Services regarding any of these agencies The agencies seeking renewal are: Coastal Medical Transport Roanoke Medical Transport Inner Banks Medical Transport 11. Clerk Report PRESENTATIONS 1. Hamilton Veteran's Community Village - Principal Meriel Parker, The Archer Development, LLC Ms. Merial Parker, Principal oft the Archer Development LLC, made a presentation regarding the Hamilton Veteran's Community Village. Archer Development Principal Merial Parker stated that the Hamilton Veteran's Community Village would serve as a hub for veteran services and it was a goal to ensure that veteran service organizations be present onsite. Additionally, the center would also have a provision ofeducational services provided by Martin Community College, a tranquil veteran cemetery royal park, housing 8 for veterans and workforce housing. It was reported that some legislative advisors and supporters recommended the workforce housing as an imperial component. The location ofthe future veteran Community Village was chosen as it was feasible to for additional housing to support newi industry, support teachers coming to work at the community college, or the ability to support living arrangements for students. Archer Development Principal Parker stated that it was important to involve community, stated, and key stakeholders to give shape to this project. Ms. Parker listed partners involved in the project and asked them to speak about their involvement. Mayor Charlotte Griffin of Bear Grass was in attendance via Webex on the behalf of herself and Roanoke River Partners. It was stated that Roanoke River Partners had been a huge part of this project from its inception and felt that it would be beneficial as it would open the western end of Martin County. Mayor Griffin reported that Hamilton was situated midway of the Roanoke River State Trail, wherein the Hamilton Rosenwald School project was being completed. With the addition of the Hamilton Veterans' Community Village, it was expected that both projects would enhance and provide exposure fori that area. In addition, it was reported that the Town ofHamilton was working on enhancing their historical aspects with the Department of Commerce. Mayor Griffin stated that there was a representative viewing the meeting whom was very instrumental in helping stakeholders with these projects and was attending to assist in moving this project forward. Dr. Tabitha Miller, Martin Community College President, was called to the podium to inform of the aspects Martin Community College would implement at the Hamilton Veterans' Community Village. President Miller stated that she was honored to be approached and involved int the continuation of this project. Martin Community College was stated to have strong ties with the veterans in the community and would provide the type of advising that would assist veterans in transition from the military into short-term workforce training or to attain a college degree. This included the two- year college degree program as well as any four-year institution that the veterans chose. Additionally, Martin Community College would give veterans credit towards their degrees for prior learning courses, such as basic training and Military Occupational Specialty (MOS). President Miller expressed the support Martin Community College had for Hamilton Veteran's Community Village and its purpose. Dr. Miller asked that those in attendance to inform others about this project. Colonel Walter Whitfield was asked to speak and stated that it was his distinct desire that this project served the purpose that it was intended. Colonel Whitfield reported that this project and the services it would provide, was needed as there were veterans in Martin County and more moving into the county It was stated that there were veterans in the that could be homeowners, business owners, and productive citizens. It was stated that the surrounding counties in the district, could benefit from the Hamilton Veteran's Community Village. Colonel Whitfield asked Veteran's Services Officers in the district to attend the meeting and raise their hands to be acknowledged. Colonel Whitfield thanked all ofthose that were involved and showed support. Principal Parker talked briefly about a partnership with Penco and Purdue, whom were supportive of this project as it would provide workforce housing and help both companies grow. The University of Chapel Hill School of Government and NC Growth were also reported to be one of the many key advisors and Ms. Nicole Outlaw was introduced to provide information on this partnership. 9 Ms. Nicole Outlaw reported that she was a representative from NC Growth, which was a national economic development center based at the Kenan Institute of Private Enterprise at UNC Chapel Hill. This group was stated to provide technical assistance to businesses, anchor institutions, local government, tribal government, and more. In regards to the Hamilton Veterans Community Village Project, the group started working with Archer Development Principal Parker a few years ago to conduct a market analysis and feasibility study. Ms. Outlaw stated that the organization was glad to support this project and any other future endeavors. Martin County Economic Development Director Steve Biggs was asked to speak on the behalf of the project. EDC Director Biggs stated that there had been and was a lot of support from the state and national levels. It was reported that a meeting was scheduled with all of the Senators, House, and Congressional members about the Hamilton Veteran's Community Village that went extremely well. It was stated that in one ofthe last stakeholders'n meetings, workforce housing was mentioned. In his experience, EDC Director Biggs reported that workforce housing was an issue at every industry that he visited. Penco representatives reportedly talked about the need to attain employees from Greenville. Companies such as Wietron, Intertape Polymer Group (IPG), Domtar had the same issue ofhiring staff from outside the county because there is a lack ofhousing. The Economic Development Council reportedly supported the Hamilton Veterans' Community Village and EDC Director Biggs was thankful for the support received. North Carolina Department of Commerce Reginald Speight and other representatives were in attendance via Webex to share some words of support and to express interest in the project. NC Department of Commerce Speight stated that he had been involved with this project since his employment with Congressman Butterfield. NC DOC Speight introduced the representatives from the Rural Economic Development Division (REDD) whom were alsoi intrigued by the project from the aspects ofbuilding and reuse, the healthcare perspective, and the workforce housing. NC DOC Speight thanked Principal Parker for her continuation in moving forward with the project and shared the willingness to hear more about it as efforts progressed. Principal Parker noted the land being dormant for decades until the Hamilton Veterans Community Village was planned. It was stated that the this project would be an asset to the property and community. Principal Parker stated that additional suggestions about the project were welcomed. Chairman Ayers stated being in great support of the project and stated that the Board would give any support if needed. Chairman Ayers also offered a resolution in support of the Hamilton Veterans' Community Village to the state and federal stakeholders and organizations. Vice Chairman Gurganus remembered meeting Principal Parker in Raleigh or Chapel Hill. Vice Chairman Gurganus mentioned that Principal Parkers' father conceptualized the project, whom was a veteran himself. It was reported that Principal Parkers father passed away and Vice Chairman Gurganus applauded Principal Parker as she was continuing her father's dream and efforts in assisting veterans. It was stated that Vice Chairman Gurganus had multiple conversations about veteran access points with NC Department ofCommerce Reginald Speight and Martin County was an ideal location for the Community Village. 10 Commissioner Smith asked to speak and expressed his appreciation for all of the work that Principal Parker had conducted over the years and keeping this project going forward. Commissioner Smith also thanked the stakeholders for the work done over years. As a veteran himself, Commissioner Smith stated that the project needed to be everywhere and thanked Principal Parker again for her effort. Commissioner Bond Jr. asked to speak. It was reported that Commissioner Bond Jr. attended the first meeting that Principal Parker had at Chapel Hill and he had been following the project. Commissioner Bond Jr. stated that he spoke with Principal Parkers' father about the project before his transition. The location ofthe proposed Hamilton Veterans' Community Village was reportedly a strategic location due to nearby highways and that the project would help the Western Martin County. 2. Hazen and Sawyer - Martin County Water and Sewer Evaluation Final Report Representatives of Hazen and Sawyer attended the meeting via Webex to give the final report for the Martin County Water and Sewer Partnership Evaluation Project Manager Tim Devine stated that the purpose ofthe presentation was to discuss the findings of the Martin County Water and Sewer Evaluation. In this evaluation, all of the independent utilities operating within Martin County were assessed to find different ways that they could potentially collaborate to work more effectively or to benefit their individual service areas. Overview ofPartnership Evaluations Project Manager Devine stated that the optionslalternatives specifically important for Martin County Water and Sewer Districts #1 & #2 would be discussed. The two alternatives were: I. Alternative of a County-wide utility, which was basically a new water and sewer utility authority that would serve all of the existing water sewer customers within the county II. A smaller partnership between Williamston and Martin County Water Districts #1 and #2 combining their resources into a single utility, instead of operating as individual utilities. Other partnerships were evaluated that focused mostly on Robersonville, partly in Everetts, but they would not be discussed due to time limits, but the results of those analysis were presented to the stakeholder meeting, which occurred on April 16th, 2025. The stakeholders meeting was stated to have included representatives of all utilities operating within the county, including staff, and elected officials. It was noted that as a result of the analysis, it was founded that operating as a countywide utility would provide benefit to all participants, but there were some key barriers. One ofthe barriers involved the willingness of utilities to give up some oftheir independence in order to join into a countywide utility. Methodology Overview Project Manager Devine stated that part of one of the key methodologies utilized was to assess potential partnerships, with one of the key metrics being new customer bills. The new customer bills were reportedly evaluated with inputs from two different sources, which were: 11 I. The existing data from utility financial reports and audits to see how the utility was operating at that current time. II. Industry best practices to see what the best practices were forinvestment and infrastructure, investment in prepare and replacement, and investment in operation and maintenance costs (O&M). It was reported that the new customer bills that were calculated as a metric were not necessarily representative of a continuation of the current level of investment, but was more of the industry press practices. The Status Quo alternative, which would be discussed later, was reported to be a combination of both sources. Project Manager Devine turned the presentation over to Program Manager Aaron Brower to discuss the results of the alternatives that were specific for Martin County Water Districts #1 and #2. Status Ouo Alternative for Martin County Water Districts #1 & #2 Utility Manager Aaron Brower stated that the Status Quo alternative represented the current operations of the water districts in Martin County. Under the Status Quo alternative, County Wide Utility Partnership It was reported that under the County Wide Utility alternative, there would be a central utility of either an established utility that's currently there such as the Martin County Water & Sewer Authority (MCRWASA) Authority, or create a new authority. Whichever is decided, the authority would provide all of the operations, maintenance, and billing for the entire county for water and sewer. Utility Manager Brower stated that the existing water supply sources providing water to the various areas ofthe county could remain the same. The residents whom received water from the surface water treatment plant or wells, would continue to receive water from the same. There would be no capital improvements for any new interconnections. The debt service that burdened the County and the Town of Williamston would be spread amongst all entities or forgiven if funding is found. Utility Manager Brower presented a table representing what water bills could look like in 2030 for Martin County water district customers under the County wide Utility alternative: Fiscal Year 2030 $110 $90 Status Quo $70 $50 $30 Utility Manager Brower reported that the cost of bills represented in the table above, assumed the investment in capital infrastructure at the industry best practice, as mentioned by Project Manager Devine earlier in the presentation, and also escalating the existing operations and maintenance 12 costs for inflation. If a grant was received to eliminate the debt of the water system, the costs of bills could be lowered more. Under the County Wide alternative, there would be a reduction of $8.00 per month for Martin County water consumers. The table below represents the possible change in cost for the County wide Water Partnership versus the Status Quo alternative, and the cost of both alternatives compared to the North Carolina average water bill: Fiscal Year 2030 $110 $90 Status County $70 Quo wide $50 NC.. $30 Next, Program Manager Bowser showed a table that represented the effects in cost of water bills for the towns in the county, ift the County-wide water partnership alternative was implemented: Williamston $21 Everetts $63 Hamilton $32 Jamesville $29 Parmele $5 Robersonville $1 It was reported that Parmele and Robersonville would have a slight increase as represented in the table above. The increase was due to operation and maintenance costs. Debt Forgiveness Solutions Utility Manager Brower stated that if there were to be debt forgiveness for the surface water treatment plant, it would likely or presumably be done through a viable utility reserve fund. As mentioned, there was a stakeholder meeting on April 16th, 2025, wherein debt forgiveness options were discussed with no success. Utility Manager Brower reported that the State Water Infrastructure Authority had a meeting the next day, wherein the state authority supported proposed changes to statutory language that would enable the Viable Reserve Funds to be used to facilitate debt relief as part of the overall utilities and overall plan for viability. This change in statutory language would need to be adopted by the state legislature. Ifadopted, the surface water treatment 13 plant debt could be forgiven and the cost of bills could be lowered under the County-wide water partnership alternative as represented in the table below: Town Cost of Bill Williamston $29 Everetts $71 Hamilton $40 Jamesville $38 Parmele $3 Robersonville $7 Martin County and Williamston Partnership. Alternative Next, Utility Manager Brower discussed the partnership alternative between Martin County and the Town of Williamston. Under this alternative, it was stated that the Town of Williamston would be responsible for the operations, maintenance, and billing of Water District #1. Similar to the county wide partnership, the current water sources under the Martin County and Town of Williamston partnership alternative, would remain the same. Water bills for the County would actually increase by $6.00 and the bills for the Town of Williamston would decrease by $8.00. Utility Manager Brower stated that the difference in the costs were due to the operations and maintenance under the status quo alternative that Martin County operated under, were really low compared to industry standards. When switched over to the combined system, industry standards were applied to operations and maintenance. Utility Manager Brower recommended identifying a representative to continue the discussion of these alternatives and or form a water partnership committee. It was also recommended to discuss some key matters such as: How the utility/authority would look (How many representatives from each entity would be appointed to the authority) Tactical Logistics (billing customer services, field service, and operational needs). Water District #3 Solutions Lastly, Utility Manager discussed Water District #3 that would have been in Jamesville ifit was approved years ago. The Town of Jamesville did not have water lines in the county areas and the residents operated from wells, thereforc no water scrvicc available if their wells failed. IIazen and Sawyer were reportedly asked to estimate the cost to lay water lines to the areas without them. From the engineering standpoint, Utility Manager Brower recommended a Hydraulic Analysis. The analysis was reported to cost approximately $200,000 to develop, including the County and Jamesville with field verification. An additional $70 million would be needed for conservative planning and 34 miles of 12-inch line distribution piping. Utility Manager Brower thanked the Board and asked if there were any questions. Chairman Ayers thanked the team for their report and asked if there were any questions or comments form the Board. There were no questions or comments from the Board. Chairman Ayers reported that due to the heavy debt, he felt at the beginning of the project, that other entities would 14 not want to join into a partnership. Chairman Ayers stated that if debt forgiveness funding could be found, it would make a difference. Chairman Ayers thanked the Hazen and Sawyer representatives. NC East Alliance - Bianca Shoneman, Vice President, Community Development Bianca Schoneman, NC East Alliance (NCE)Vice President of Community Development, made a presentation regarding NC East Alliance and its services as well as a potential partnership with Martin County to advance economic and cultural goals. NCE Alliance reportedly served 29 county economic and community development organizations and was looking to stretch the boundaries of rural development, workforce development, community development, education, and marketing. NCE Alliance had five pillars, which were: Community Development Workforce Development Economic Development Lifestyle Branding Marketing Education The STEM East program was stated to be one oft the most notorious programs that was offered by the alliance and it was already being provided in Martin County. The mission ofNCEAlliance was to address the full spectrum of challenges that restrained Eastern North Carolina from flourishing. The vision was to make Eastern North Carolina a place where every citizen has opportunities for high-quality education and a rewarding career, future-focused industries have the resources and workforce to flourish, and the unique, beautiful qualities ofrural lifestyle and land are known and cherished. NCE Alliance reportedly represented 29 counties in eastern North Carolina; which was over 227 cities, 1.3 million people, and roughly 13% of the state's total population. 10-10-15 Membership Program The 10-10-15 membership program was stated to offer resources and readiness, which helps prepare communities to plan and position themselves for growth. Some of these resources included resiliency programs, long-term housing, childcare solutions, ecotourism, and small business support. NCE Alliance subscribed to several platforms, such as to JobsEQ, PLACER.AI, Dunn & Bradstreet, and CoStar to provide data and analysis to pursue grants, to look at recruiting new companies, or to receive statistics on the economic impact from an event. With lifestyle branding and marketing, NCE. Alliance was looking forward to conducting key industry spotlights and talent attraction in Martin County, being a brand ambassador for Martin County and storytelling within the community. In addition, NCE. Alliance was stated to have profound and deep connections with The State Magazine and Business North Carolina. Ms. Shoneman stated that the County would receive access to regional micrograms, data driven decision making tools, and statewide visibility through branding and marketing initiatives, if Martin County was approved to join the 10-10-15 program. In addition, NCE Alliance was also 15 seeking to leverage collaboration between the counties and Eastern North Carolina to pursue federal funding. If Martin County were to join the 10-10-15 program, the County would provide $0.10 (cent) per resident, with a maximum of$10,000.00 per year and would receive $15,000.00 back in grants oft the county's choice. In addition, Martin County would also receive the services discussed in the beginning of the presentation. NCE Alliance Vice President of Community Development Schoneman gave examples ofhow the program would logistically work with current projects such as the Hamilton Veterans' Community Village or repairs and or additional equipment for the Farmers Market. NCE Alliance Vice President of Community Development Schoneman asked ift there were any questions. There were a few questions that were answered. The Board thanked Ms. Schoneman for her presentation and services. 4. Proposed Fiscal Year (FY) 2026 East Carolina University (ECU) Grant DSS Director Angela Ellis introduced East Carolina University Associate Professor Abby Swartz oft the College ofHealth and Human Performance. DSS Director Ellis informed the Board that the grant was brought to her attention by Ms. Schwartz and East Carolina University Professor Alice Richmond, whom discussed a grant that they were working on for community transportation to enhance services for rural counties. DSS Director Ellis asked Ms. Schwartz to inform the Board and community about the grant and how it could possibly benefit Martin County Transit. Ms. Schwartz stated that the 2026 ECU Grant was under review, but if received, efforts towards the purpose of the grant would begin immediately. Ms. Schwartz reported that her and Ms. Richman's' research was based within Eastern North Carolina in a 29-county subregion and utilized community engaged scholarships. This funding opportunity reportedly came from the Mobility, Access, and Transportation Insecurity (MATI) program, funded by the Federal Transit Administration and managed by the University of Minnesota. Members of MATI program sought to support the planning and development of community-shape4, innovative demonstration projects that could assist address transportation insecurity. Ms. Schwartz reported that the program and grant aligned with her research as well as Ms. Richman. Ininforming DSS Director Ellis and Transit Administrator Frank Halsey, Ms. Schwartz was asked why she chose Martin County. Ms. Schwartz reported being interested in applying the grant funding to Martin County because of the need for services. Ms. Schwartz stated with Martin County being a tier one (1) county, having 20% of residents that were living in poverty, a high population of older adults, higher population of individuals with disabilities, transportation needs, food insecurity, to name a few; there was a need for services. It was reported that the first round of funding was not awarded to Ms. Schwartz or Ms. Richman. Representatives of the MATI program acknowledged that the area submitted in the grant application fit the criteria of the second round of funding and reportedly asked Ms. Schwartz to apply for the second round of funding. Phase 1 Proposal Under Review The Phase 1 proposal was planned to address transportation insecurity for older adults, individuals with disabilities, and individuals being served by the Elderly and Disabled Transportation 16 Assistance Program (EDTAP) residing in rural Martin County. Phase 1 would be implemented by developing a demonstration and evaluation plan of a public-private partnership transportation program. The objectives of Phase 1 were to: Describe the landscape of successful rural transportation programs, including Public-Private Partnerships. Involve stakeholders in the demonstration plan development process to ensure components address transportation insecurity at the individual, organizational, and community levels. - Design and develop a public-private partnership transportation program. The grant application was submitted and was reportedly under review. The objectives were stated to be general due to the purpose of the grant, which was is to develop a demonstration and evaluation plan. In addition to the first objective, Ms. Schwartz and Ms. Richman planned to get stakeholders involved in the demonstration plan by conducting interviews with community members who utilize the transportation program, speaking with focus groups, business owners, Transit Advisory Board, and then actually engaging all of these community organizations or individuals in the development of the program. Project Genesis Ms. Schwartz stated that she and Ms. Richman conducted an evaluation of a rural individualized transportation program offered by Roanoke Chowan Community Health Center. The program offered by the college was named Project Trip and Ms. Shwartz gave a scenario to explain how it was operated. The Project Trip program provided a local private company to pick up and transport residents. The program allowed residents to make multiple stops. The transportation company would reportedly wait for the resident at a stop if needed and were paid a wait time fee. Ms. Swartz and Ms. Richman reportedly evaluated the health outcomes of riders engaged in Project Trip over a five (5) year period. There were reportedly findings of a significantly positive impact on health outcomes of those involved in the program. Ms. Schwartz stated that not all of the findings were statistically significantly, but were trending in a positive direction. It was reported that hospital and emergency room visits decreased, Body Mass Index (BMI) and Hemoglobin A1C decreased in individuals with diabetes, and individuals were getting to their appointments. Part ofthis evaluation also included a cost benefit analysis ofthe program over the five-year period. A savings of about $720,000.00 was found by analyzing the amount ofemergency room visits and hospital stays, which decreased with the implementation of Project Trip. Ms. Shwartz and Ms. Richman interviewed Project Trip staff, riders, and private transportation providers to further evaluate the program's effectiveness. The interviews gave interesting results as they supported the cost savings results. Ms. Schwartz and Ms. Richman conducted a pilot to evaluate the Project Trip program in Washington County. It was stated that the data analysis was underway and the report offindings had already begun to show similar results as the same program offered by the Roanoke Chowan Community Health Center. It was stated that Project Trip demonstrated efficiency, but it had issues with sustainability due to a lack of a consistent funding source. A part of Ms. Schwartz and Ms. Richman's work involved speaking with individuals in public transportation to understand what public transportation does, its effectiveness, and identify 17 strengths. With this, Ms. Schwartz would create Project Genesis by maintaining the Project Trip approach, but also understand public aspects to reduce transportation insecurity. The proposed ECU Grant reportedly allowed enough time and flexibility to work out project logistics, conduct evaluations, and go through trail and error. If the project is awarded, the grant would provide up to $100,000.00. Ms. Schwartz reportedly requested 12 months to work on the project and $99,999.00 to attain as much funding as possible. 40% oft the budget had to go to their community partners and Ms. Schwartz requested that $35,000 be awarded to the county. It was stated that about $22,500 was estimated to be allocated to Martin County Transit, $11,000 allocated for other project costs, and the remainder would be allocated to the Martin County Transit. Advisory Board. There was no match required for the grant, which was stated in the request for proposal. If funded, there would be another opportunity in the next year to apply for a second phase worth up to $600,000.00. The last step was to deploy the demonstration planned. Ms. Schwartz provided contact information and answered a few questions from the Board. DSS Director Angela Ellis also answered a few questions about this opportunity. There was a discussion about the benefits and importance of public transportation systems, especially in rural areas. Commissioner Smith made a Motion to Approve of the Proposed Fiscal Year 2025-2026 East Carolina Oniversity Grant, with a Second by Commissioner Gurganus. The Motion was Carried unanimously (5-0). OLD BUSINESS 1.Tax Foreclosure Process Interim County Manager Eisner stated that the Board hired Zacchaeus Legal Services as an outside council to handle tax foreclosure cases. The county was reportedly at the point where the county was prepared to send the first set of parcels to go into the tax foreclosure process. Interim County Manager Eisner wanted to address and stated the methodology ofhow the cases would be handled. It was stated that the parcels had to be at least three years delinquent on taxes to be considered. A 10 - year period was broken into roughly two-to-three-year categories and then from that, the tax office would put in their roughly 25 to 30 parcels in each of those year categories to get a total potential basket of 100 to 150 parcels. There were about 100 -150 parcels that were delinquent for several years. Demand letters were reportedly sent to these parcels from the county, but there were no responses. Interim County Manager Eisner stated that the parcels were eligible to go through the tax foreclosure process. It was reported that people still had the opportunity to pay their taxes, but needed to set up payment arrangements. These parcels would be handled until there were all completed and it was unknown how long this process would take. Interim County Manager Eisner stated that the tax foreclosure attorneys were asked to send a quarterly report to keep the Board and staff updated. No vote was required for this agenda item and it was asked if there were any questions. Interim County Manager Eisner answered a few 18 questions from the Board and a brief discussion occurred regarding a policy implemented several years ago by the Board. The policy was reportedly created to ensure that notification was sent to a neighbor or a relative to inform them of the foreclosure of related property. There was a concern that the policy may affect the Privacy Act, but Interim County Manager Eisner stated that he would research the policy and the legalities ofit. Before moving forward, Chairman Ayers urged residents to make arrangements to pay delinquent taxes. 2. Reevaluation Appeal Process Interim County Manager gave an update on the revaluation appeal process. Piner Appraisals was contracted to conduct the tax revaluation in the beginning oft the process. Notification was sent to property owners with the property values resulting from the revaluation and the appeal process began. Interim County Manager Eisner stated that there were two appeal processes, informal and formal, that had different deadlines. The informal appeal process was completed and the formal appeal began. The formal appeal deadline was set for June 11th 2025 and could be conducted in multiple ways: Piner Appraisals look at the appeals case by case. It was stated that if an agreement is to be reached, the agreement would be submitted in writing and put on the Consent Agenda of the Board of Equalization and Review. Ifan agreement can' 't be reached, that case would be submitted to the Board ofEqualization and Review for a hearing. Interim County Manager Eisner and Chairman Ayers reiterated the deadline for the formal appeal process. 3. Martin County Paramedic Informational Update Vice Chairman Gurganus stated that at the close of the hospital, Emergency Medical Services (EMS) representatives had issues and there was a legitimate concern about implementing paramedics in Martin County. The topic was reportedly discussed multiple times, but there was no response. Vice Chairman stated that it was important to figure out the logistics of implementing paramedics in the County, especially the cost as everyone, including himself, would have to pay for these services. Vice Chairman Gurganus asked the Emergency Management Director Jody Griffin and Emergency Management Deputy Director Michael Bryant to research paramedic services for Martin County and the logistics. Emergency Management Director Jody Griffin commended EMS for stepping up when Martin General Hospital closed to maintain the standard of care and it was not recognized enough. It was stated that the standard of health actually improved in some cases with the assistance of the additional funding for extra staff and equipment from the Board. Emergency Management Director Griffin reported that Vice Chairman Gurganus had made efforts to improve the level of care in the 19 County as well. The task of finding a sustainable and long-term solution was stated to be difficult. Emergency Management Director Griffin gave credit to Emergency Management Deputy Director Micheal Bryant for the report prepared. Emergency Management Deputy Director Bryant reminded the Board of an EMS study conducted a. couple of years ago. One of the recommendations from the study was the implementation of paramedic quick response vehicles (QRV). Last year in 2024, the five EMS agencies in the county reportedly answered 4,487 calls and the EMS budget for those five agencies was $1.4 million. Neighboring counties that already had QRV's in place were studied to see how they operated to find a way to implement these services in Martin County. Emergency Management Deputy Director Bryant stated that two QRV's could be implemented with one paramedic per vehicle. In this case, the paramedic QRV would deploy to a call and assist the EMS agency that is on scene. Ifitis founded that the call is of paramedic level, the paramedic would continue that level of care and transport that patient to a facility. Ifthe call is founded to not be of paramedic level care, the paramedic would triage the patient and turn them back over to the EMS Agency to transport the patient, and the paramedic QRV would return to services. In speaking with the neighboring county EMS agencies, EM Deputy Director Bryant analyzed how those systems and models were made up. The models of the neighboring counties, which were pick up truck, and outfitted it based off the budget the other counties gave EM Deputy Director Bryant. With this information, EM Deputy Director gave a cost estimate to implement the paramedic services. The cost estimate is as follows: Cost to Implement Paramedic QRV's Salary for eight experienced paramedics: $852,000.00 Trucks and outfitting: $180,000.00 Supplies (cardiac monitors, medicine, etc.): $92,000.00 Station rent/Housing (3 stations): $1.1 million (Including current EMS Budget) Total: $2.6 million EM Deputy Director Bryant stated that the number of stations came from the initial EMS study. The consultants of that study reportedly looked at implementing one QRV in Griffin's Township, which would cover that end of the county; one in Jamesville out towards Farm Life back to Williamston's District; and another on the northern end of the county in the Hamilton - Robersonville- Oak City area. It was reported that the paramedic QRV's would require approval from the medical director and the Office of Emergency Medical Services (OEMS), possible additional steps from the state, updated EMS policies and systems. Vice Chairman Gurganus expressed appreciation for the time and work it took to conduct the research in this matter. Vice Chairman Gurganus spoke about the importance of researching the logistics of a service desperately needed and implementing the services. It was reiterated that the everyone would have to pay for the services at some point, and when that time came, the taxpayers would know where the money was going towards. In conclusion, EM Deputy Director Bryant agreed with EM Director Griffin in expressing appreciation and acknowledging the efforts made by the EMS agencies in the County. It was stated 20 that with the closure of the hospital, from the day it closed until May 1st of 2025, the agencies handled every single call that came in and only called for a paramedic intercept from a neighboring county to meet them at the county line 31 times. Out oft those times, the EMS agencies handled the calls with excellence. Emergency Management Director Jody Griffin and Deputy Director Michael Bryant were thanked for their research, presentation, and efforts. 4. Martin General Hospital Update Chairman Ayers reminded the Board and audience that the hospital consultant, Ascendient Health Partners Consultant Dawn Carter, sent out request for proposals to potential providers. In addition, Ascendient Health Consultant Carter contacted providers that were remained in contact. Chairman Ayers stated that the proposals were narrowed down to one candidate, which was East Carolina University (ECU) Health. Chairman Ayers reported that attaining healthcare in the county was an ongoing work in progress. Interim County Manager gave a recap ofkey dates in the process of attaining healthcare from the time ofthe hospital closure until present. The hospital closed in August of 2023 and various providers were pursed to establish healthcare services. Twenty (20) providers were kept in contact from local healthçare systems in North Carolina, hospital systems in Virginia, and hospital companies for across the United States. A formal statutory process began in January 2025 to identify a qualified healthcare partner. The Board of Commissioners adopted the Resolution with Intent to Sell, Lease, or Convey the Hospital on January 8th, 2025. A public hearing occurred on February 12th, 2025 for the Resolution with Intent to Sell, Lease, or Convey the Hospital A request for proposals was issued on February 13th. It was emphasized that all of the nearly 20 entities received the RFP directly to ensure that every potential partner had the opportunity to submit a proposal. This reportedly demonstrated the extensive effort the county made to find the right health care partner. The county received two proposal submissions by the April 4th, 2025 deadline. Since the proposals were received, the healthcare advisors had been engaged in a thorough review process, and both organizations were asked to strengthen and refine their proposals. Interim County Manager Eisner stated that this was standard practice for complex healthcare partnerships. Now that the extended review process had concluded, Interim County Manager Eisner reported that one of the respondents met all minimum qualifications outlined in the request for proposals. 21 The second respondent was reported to not have provided sufficient documentation to demonstrate the financial capability required. East Carolina University (ECU) Health was officially announced as a respondent. East Carolina University (ECU) Health was a private not for profit, academic health system that provided services to 29 counties and was used to North Carolina. The ECU Health proposal reportedly submitted a qualified proposal that supported implementing the Rural Emergency Hospital (REH) model for Martin County. The proposal integrated a regional health system of care for Martin County residents and bills on their experience in partnering with rural communities throughout strategic collaborations and possible acquisitions. On Friday, May 23, 2025, the proposal submitted would be made available for public review. It was reported that the proposal could be viewed through the healthcare website that had been utilized throughout this process to inform residents. The proposal was stated to also be submitted to the county office for review by the public. Interim County Manager Eisner stated that healthcare website aloud. Interim County Manager reported that a public hearing had been scheduled for Wednesday, June 4th, at 7:00 p.m. and that the hearing would take place in the Commissioner's Boardroom. Interim County Manager Eisner stated that representatives from ECU Health would be in attendance at the meeting present their proposal and the public would have the opportunity to comment. Following that public hearing, the Board would continue the process required by the North Carolina General Statute 131(e)-13 to determine next steps and a press release would be sent out at a later date. Interim County manager Eisner reiterated the date, time, and locations for the review of the proposal and the public hearing. Chairman Ayers thanked and recognized Interim County Manager/County Attorney Eisner, Ascendient Health Consultant Dawn Carter, Healthcare Attorney Thom Stukes, and others involved. The process in attaining healthcare was stated that be long and required a lot of work. It was acknowledged that there was still work to do, but efforts were underway. NEW BUSINESS 1. Carr, Riggs, and Ingram Financial Audit Contract and Engagement Letter North Carolina General Statute 159-34 requires each unit oflocal government and public authority to haveits accounts audited each fiscal year and to submit a copy ofthe audit report to the Secretary of the Local Government Commission (LGC). Audit reports for are due four months after fiscal year end (for units other than housing authorities which are due nine months after fiscal year end). For counties, municipalities and most units of local government and public authorities, the audit due date is October 31. Carr, Riggs, and Ingram were contracted in the past several years to provide the financial audit for Martin County and submitted a contract and engagement letter to continue to serve in this capacity. 22 Commissioner Smith made the Motion to Approve of the Carr, Riggs, and Ingram Financial Auditing Contract, with a Second by Vice Chair Gurganus. The Motion was Carried unanimously (5-0). 2.Data Sharing Memorandum of Agreement (MOA) Between the North Carolina Department of Health and Human Services and Martin County The Department of Social Services submitted a Memorandum of Agreement (MOA) for review and consideration of approval. The agreement was set between the North Carolina Department of Health and Human Services (NCDHHS) and Martin County to access the county's cervicofacial, personal information, The agreement listed all the restrictions, understandings, and terms of how the information would be shared and utilized. Commissioner Smith made the Motion to Approve of the Memorandum of Agreement Between the North Carolina Department of Health and Human Services and Martin County, with a Second by Commissioner Bond Jr. The Motion was Carried unanimously (5-0). 3. Healthcare Attorney Proposed Engagement Letter. Agreement Interim County Manager Eisner reported that Hospital Attorney Thom Stukes was formally retiring. Healthcare Attorney Stukes provided legal services and tacit knowledge to the County when Martin General Hospital closed. Healthcare Attorney Stukes was also one of the first orchestrators in the original hospital lease agreement. With this news, Interim County Manager Eisner stated that the county needed to approve of a contract with another attorney with a healthcare and transactional background. Fox Rothschild was recommended as a legal firm that could be contracted to provide healthcare services for the county. Vice Chairman Gurganus made the Motion to Approve of the Fox Rothschild Contract, with a Second by Commissioner Taylor. The Motion was Carried unanimously (5-0). 4. NC East Alliance Proposed Contract Ms. Beacham of NC East Alliance made a presentation earlier in the meeting about the organization, discussed the purpose, services, and benefits of joining; such as the 10-10-15 program. Ms. Beacham submitted a contract for the Boards review and consideration of approval to join the 10-10-15 program. As stated in the presentation, the 10-10-15 Microgrant program is an exclusive benefit for members of the NC East Alliance's 10-10-15 program. Eligible counties could reportedly access up to $15,000 annually in microgrant funding to support high-impact, local projects that align with NC East Alliance's 5 strategic pillars, which were: K-14 education, community development, economic development, workforce development, and lifestyle marketing. Commissioner Smith made the Motion to Approve of the 10-10-15 NC East Alliance Contract with a Second by Vice Chairman Gurganus. The Motion was Carried unanimously (5-0). 23 5. Register of Deeds - Logan Systems Contract Logan Systems was approved to conduct services in the Register of Deeds Office, but a fully executed contract was not signed by both parties. Logan Systems proposed that the contract be reinitiated beginning in Fiscal Year 2026, honoring the price that was previously discussed in 2023. Logan Systems provided, but are not limited to indexing input, computerized index search, electronic recording, receipting system services. Logan Systems also proposed initiating a three-year contract beginning July 1, 2025 with a price increase each year of the term. The following costs would occur over the next few years: FY 2026: $28,240.00 FY 2027: $29,000.00 FY 2028: $30,000.00 Vice Chair Gurganus made the Motion to Approve ofthe Logan Systems Contract, with a Second by Commissioner Taylor. The Motion was Carried unanimously (5-0). 6.2025 - 2026 Beaver Management Program Participation This item was table to a later date. Vice Chairman Gurganus made the Motion to Table Agenda Item #7. 2025 - 2026 Beaver Management Program Participation, with a Second by Commissioner Bond Jr. The Motion was Carried unanimously (5-0). 7.North Carolina Association of County Commissioners (NCACC) Annual Conference August 21-23, 2025 -Pitt County, NC Chairman Ayers stated that the North Carolina Annual Conference was in Pitt County this year, but suggested skipping the conference this year to save the expense. Vice Chairman Gurganus made the Motion that any County Commissioners attending the NCACC Annual Conference will pay for fees with their own personal money, with a Second by Commissioner Taylor. Discussion: Some Board members wanted to attend the 2025 NCACC Annual Conference and stated why they felt it was important to attend. Other Board members felt that if the County Commissioners wanted to attend, they needed to pay with their own personal money. The Motion was Carried 3-2. Ayes: Chairman Joe R. Ayers, Vice Chairman David "Skip" Gurganus, Commissioner Jeremiah Taylor Nays: Commissioner Ronnie Smith and Commissioner Dempsey Bond Jr. 24 8. North Carolina Association of County Commissioners (NCACC) County Advocacy Days -June 21-22, 2025 - Raleigh, NC Chairman Ayers stated that the dates for the County Advocacy Days listed in the agenda packet were incorrect. The correct dates for the County Advocacy Days were. June 10-11, 2025. Chairman Ayers reported that there was a scheduling conflict due to the budget public hearing occurring on June 114, 2025, therefore the matter would not be discussed. 9. State Aid to Airports Block Grant Between the NC Department of Transportation, an Agency of the State of North Carolina and Martin County Chairman. Ayers reported that this grant would assist in implementing aj perimeter fence to prevent safety issues at the Martin County Airport. Chairman Ayers added that a crash occurred last year at the airport due to deer on the runway. The plane was totaled, but it was reported that no one was fatally injured. The state and the Federal Aviation Administration (FAA) were stated to have strongly urged and suggested that a fence be installed around the airport. The first phase of the project was stated to have been completed and this grant would be utilized to fund the second phase of the perimeter fencing project. Vice Chairman Gurganus made the Motion to Approve of the State Aid to Airports Block Grant Between the NC Department of Transportation, an Agency of the State of North Carolina and Martin County, with a Second by Commissioner Bond Jr. The Motion was Carried unanimously (5-0). 10.Agreement for Scrap Metal Removal Interim County Manager Eisner referred to the proposed agreement for the removal ofs scrap metal and white goods (stoves, washing and drying machines, refrigerators, etc.) from the Martin County landfill. The proposed agreement was between Martin County and TYCO, whom proposed a price of $80.00 per ton to remove scrap metal and white goods from the landfill. This cost included TYCO loading and hauling the metal to the recycler with their equipment, trucks, and all required insurance. Staff recommended the approval oft the agreement. Commissioner Taylor made the Motion to Approve the. Agreement for Scrap Metal Removal, with a Second by Vice Chairman Gurganus. The Motion was Carried unanimously (5-0). 11.Riverside Middle School Debt Payment According to N.C.G.S. 115C-546.2(b) Allocations from the Fund; uses; expenditures; reversion to General Fund; matching requirements. (b) Counties shall use monies previously credited to the Fund by the Secretary of Revenue pursuant to G.S. 115C-546.1(b) for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public-school buildings and for the purchase ofland for public school buildings; for equipment to implement a local school technology plan; or for both. 25 Riverside Middle School submitted a distribution request of$282,458.00 from the Capital Lottery Fund and was already approved by the Board of Education. The payment would be applied to a debt service payment. Vice Chairman Gurganus made the Motion to Approve of the Riverside Middle School Distribution Request, with a Second by Commissioner Taylor. The Motion was Carried unanimously (5-0). 12. Bertie Martin Regional Jail Commission Interim County Manager Eisner gave an informational update on the Bertie Martin Regional Jail Commission. Martin and Bertie counties shared the Bertie Martin Regional Jail, which involved a commission made up of representatives from both counties. Interim County Manager Eisner stated that there were some discussions needed between all entities regarding changes being made to the commission. It was reported that a stakeholders meeting would take place on Tuesday, May 20, 2025 in Martin County. No action was needed as this agenda item was for informational purposes only. 13. Budget Amendment(s) This budget amendment serves to create the Martin County Airport Program Budget for the perimeter fence. BUDGET ORDINANCE AMENDMENT-#42 BE IT ORDAINED by the Board of Commissioners of Martin County, North Carolina, that the following amendments be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the Airport Expansion Project Fund, the expenditures are to be changed as follows: Increase Decrease Airport-Admin Expenses $850 Airport-Engincering Expenses $100,350 This will result in an increase of $100,200 in the expenditures ofthe Airport Fund. To provide an increase in revenue for the above, the following revenues will be changed. Martin County Airport Grant $101,200 Section 2. Copies ofthis budget amendment shall be furnished to the Clerk to the Governing Board and to the Finance Officer for their direction. Motion by Commissioner Taylor and Seconded by Commissioner Bond Jr. to adopt the above budget ordinance amendment this 14th day of May 2025. The Motion was Carried unanimously (5-0). 26 For Your Information Account Name Account Number Increase Decrease Airport Admin Expense 3945334-559750 $850.00 Airport-Engineering Expense 3945334-559752 $100,350 Martin County Airport Grant 3900025-455334 $101,200 BOARD COMMENTS/ANNOUNCEMENTS ADJOURNMENT With no further business to discuss or comments from the Board, the meeting was adjourned. At: 9:05 p.m., Vice Chairman Gurganus made the Motion to Adjourn, with a Second by Commissioner Taylor. The Motion was Carried unanimously (5-0). foe Rle Joe R. Ayers, Chairman Martin County Board of Commissioners Bakis 6 Beroc Julia S. Rease Clerk to the Board