TOWN OF RIVER BEND 45 Shoreline Drive River Bend, NC 28562 981 T 252.638.3870 F 252.638.2580 www.riverbendnc.org RIVER BEND TOWN COUNCIL PROPOSED AGENDA Work Session Meeting June 12, 2025 River Bend Town Hall - 45 Shoreline Drive 5:00 p.m. 1. VOTE - Agenda: Additions / Deletions / Adoption 2. Public Hearing - FY 25-26 Proposed Budget 3. VOTE = Leaf & Limb Contract Award - Jackson 4. VOTE = Leaf & Limb Schedule FY 25-26 - Nobles 5. Discussion = CAC Median Recommendation - Benton 6. VOTE = Engineering Services Agreement Amendment for Water Treatment Plant - Jackson 7. VOTE - Water Treatment Plant Capital Project Ordinance Amendment - Jackson 8. Discussion = July Council Meeting Schedule - Jackson 9. Discussion - Advisory Board Appointments - Jackson 10. VOTE = Council Discretionary Spending Project - Benton 11. Review Agenda - Nobles 12. CLOSED SESSION - NC6S9143-318.119) 13. Adjournment Pledge Next week: Noonan ITEM 2 Town of River Bend Public Hearing Policy Overview- To comply with North Carolina law, the Council is required to conduct a public hearing prior to taking action on some matters. The Council, at its discretion, may also conduct a public hearing to gather input on a matter. These are discretionary public hearings and are not required as a matter of law. The purpose of any public hearing is to give the public an opportunity to express their views, comments or opinions to the Council on the subject matter of the public hearing. It is a time for the Council to listen to the public. It is not a time for debate or a "question and answer session". The following rules have been established to maintain order and decorum during a public hearing. Furthermore, these rules are designed to ensure fairness to each speaker by establishing rules in advance that will be applied equally to each speaker in all public hearings. I. Public Hearing Public hearings are typically reserved as an item of business on the agenda for the Council's regular session, which is currently held on the 3rd Thursday of each month. However, the Council may conduct a public hearing on any day in accordance with the advertising requirements of this policy. All public hearings shall be subject to the following guidelines: 1. Prior to the start of the hearing, persons wishing to address the Council will register on a sign-up sheet stationed by the meeting room door. Prior to beginning the hearing, the Mayor will collect the sign-up sheet and recognize speakers in the order that they registered. Once the list has been collected by the Mayor, no names will be added to it. Speakers will address the Council from the lectern and will be asked to state their name and physical address for the record prior to speaking. 2. Each speaker shall be limited to a maximum time oft three (3) minutes. Each speaker will only be allowed to speak once during the hearing. A staff member shall serve as timekeeper and will promptly announce when the speaker's time has expired. 3. No time may be yielded or transferred from one speaker to another. In order to avoid repetition and delay, groups of people supporting the same position are encouraged to designate a spokesperson for the group. 4. The hearing is not intended to require the Council and/or any staff to answer any impromptu questions. The Council will not take action on a new item originally presented during the hearing, which is not related to the subject matter of the public hearing. Upon completion of the hearing and when appropriate, the Council may refer inquires made during the hearing to the Town Manager or an appropriate staff member. If necessary, the item may be added to the agenda of a future meeting, thereby providing the staff an opportunity to research the item and provide data to the Council for consideration and review. ITEM 2 5. Speakers are asked to address comments to the entire Council as a whole and not one individual member. Discussions between speakers and members of the audience will not be permitted during the hearing. 6. Speakers who have prepared written remarks are encouraged to leave a copy of such remarks with the Town Clerk. Speakers who have materials that they want distributed to the Council related to the item they plan to discuss during the hearing, shall provide eight (8) copies of those documents to the Town Clerk prior to the start of the hearing. The Clerk shall distribute the copies to the Council, Attorney, and Town Manager and retain one copy for the record. 7. Speakers shall be courteous in their language and presentation. Profanity or other inappropriate language or gestures will not be tolerated. The audience shall be courteous and quiet during the public hearing. Only one person at a time will be allowed to speak and that person will be the speaker who has been invited to the lectern. 8. In order to provide for the maintenance of order and decorum in the conduct of the hearing, the Mayor or presiding member may declare 'out-of-order" any person(s) who fails to comply with this policy. The Mayor or presiding member shall caution any such person(s) to abide by the provisions of this policy. Refusal to do SO shall be grounds for removal of the person(s) from the meeting. 9. Any public hearing required by NCGS shall be advertised in accordance with all applicable requirements. Discretionary public hearings shall be advertised on the town's bulletin board and on the town's web page with the first notice being no less than 10 days and no more than 25 days prior to the date of the hearing. The day oft the public hearing shall be counted as a day in the calculation of days. 10. Public Hearings may generate widespread interests and participation. The North Carolina Building Code sets maximum occupancy limits for all public buildings. Additionally, during a state of emergency or a public health crisis, such as a pandemic, room occupancy may be even more limited. These occupancy limits shall be strictly adhered to. This may prohibit all interested parties from participating in the public hearing. On occasions when the occupancy of the room is at its maximum, those people who have spoken will be encouraged to exit the room and allow other speakers to enter the room. Adopted December 14, 2017 Amended April 14, 2022 ITEM 2 Town of River Bend, North Carolina 12 Annual Budget for Fiscal Year 2025-2026 Proposed Annual Budget Ordinance BE IT ORDAINED by the Council of the Town of River Bend, North Carolina that the following anticipated fund revenues and departmental expenditures, together with certain fees and schedules, and with certain restrictions and authorizations, are hereby appropriated and approved for the operation of the Town government and its activities for the fiscal year beginning July 1, 2025 and ending June 30, 2026: Summary General Fund 2,692,000 General Capital Reserve Fund 154,144 Law Enforcement Separation Allowance Fund 540 Water Fund 708,500 Water Capital Reserve Fund 25,000 Sewer Fund 784,500 Sewer Capital Reserve Fund 26,000 Total 4,390,684 Section 1. General Fund Anticipated Revenues AD VALOREM Taxes 2025-2026 1,153,846 AD VALOREM Taxes-Motor Vehicle 140,000 Vehicle Registration Fee 30,800 Animal Licenses 1,500 Sales Tax 1% Article 39 225,177 Sales Tax 1/2% Article 40 132,451 Sales Tax 1/2% Article 42 112,435 Sales Tax Article 44 16,436 Sales Tax Hold Harmless Distribution 125,643 Solid Waste Disposal Tax 2,200 Powell Bill Allocation 109,000 Beer and Wine Tax 13,490 Video Programming Sales Tax 45,303 Utilities Franchise Tax 135,931 Telecommunications Sales Tax 6,530 Court Refunds 500 Zoning Permits 5,000 Miscellaneous 9,000 Interest-Powell Bill Investments 5 nterest-General Fund Investments 45,859 Contributions 900 Wildwood Storage Rents 18,144 Rents & Concessions 18,000 Sale of Capital Assets 12,000 Transfer from Capital Reserve Fund 130,500 Appropriated Fund Balance 201,350 Total 2,692,000 ITEM 2 Town of River Bend, North Carolina 13 Annual Budget for Fiscal Year 2025-2026 Authorized Expenditures Governing Body 79,200 Administration 348,000 Finance 156,500 Tax Listing 19,500 Legal Services 44,000 Elections Police 836,200 Public Buildings 74,500 Emergency Services 5,100 Animal Control 27,800 Street Maintenance 317,000 Public Works 289,000 Leaf & Limb and Solid Waste 76,700 Stormwater Management 88,000 Wetlands and Waterways 2,900 Planning & Zoning 62,000 Recreation & Special Events 13,500 Parks & Community Appearance 75,600 Contingency 25,156 Transfer to General Capital Reserve Fund 151,344 Transfer to L.E.S.A. Fund Total 2,692,000 Section 2. General Capital Reserve Fund Anticipated Revenues Contributions from General Fund 151,344 Interest Revenue 2,800 Total 154,144 Authorized Expenditures Transfer to General Fund 130,500 Future Procurement 23,644 Total 154,144 ITEM 2 Town of River Bend, North Carolina 14 Annual Budget for Fiscal Year 2025-2026 Section 3. Law Enforcement Separation Allowance Trust Fund Anticipated Revenues: Contributions from General Fund Interest Revenue 540 Total 540 Authorized Expenditures: Separation Allowance U Future LEOSSA Payments 540 Total 540 Section 4. Water Fund Anticipated Revenues Utility Usage Charges, Classes 1 & 2 200,120 Utility Usage Charges, Classes 3 & 4 18,239 Utility Usage Charges, Class 5 12,854 Utility Usage Charges, Class 8 4,933 Utility Customer Base Charges 283,169 Hydrant Availability Fee 17,934 Taps & Connections Fees 1,250 Nonpayment Fees 10,500 Late Payment Fees 7,790 Interest Revenue 15,060 Sale of Fixed Asset Transfer from Capital Reserve Fund 25,000 Appropriated Fund Balance 111,651 Total 708,500 Authorized Expenditures Administration & Finance [1] 530,000 Operations and Maintenance 158,000 Transfer to Fund Balance for Capital Outlay Transfer to Water Capital Reserve Fund 20,500 Total 708,500 [1] Portion ofdepartment, for bond debt service: 133,671 ITEM 2 Town of River Bend, North Carolina 15 Annual Budget for Fiscal Year 2025-2026 Section 5. Water Capital Reserve Fund Anticipated Revenues Contributions from Water Operations Fund 20,500 Interest Revenue 350 Appropriated Fund Balance 4,150 Total 25,000 Authorized Expenditures Transfer to Water Operations Fund 25,000 Future Expansion & Debt Service Total 25,000 Section 6. Sewer Fund Anticipated Revenues: Utility Usage Charges, Classes 1 & 2 255,040 Utility Usage Charges, Classes 3 & 4 39,981 Utility Usage Charges, Class 5 28,328 Utility Usage Charges, Class 8 10,146 Utility Customer Base Charges 298,921 Taps & Connection Fees 1,250 Late Payment Fees 8,222 Interest Revenue 23,006 Sale of Capital Asset Transfer from Sewer Capital Reserve 25,000 Appropriated Fund Balance 94,606 Total 784,500 Authorized Expenditures: Administration & Finance [2] 533,000 Operations and Maintenance 226,000 Transfer to Fund Balance for Capital Outlay Transfer to Sewer Capital Reserve Fund 25,500 Total 784,500 [2] Portion of department for bond debt service: 115,429 Section 7. Sewer Capital Reserve Anticipated Revenues: Contribution from Sewer Operations Fund 25,500 Interest Revenue 500 Total 26,000 ITEM 2 Town of River Bend, North Carolina 16 Annual Budget for Fiscal Year 2025-2026 Authorized Expenditures: Transfer to Sewer Operations Fund 25,000 Future Expansion & Debt Service 1,000 Total 26,000 Section 8. Levy ofTaxes Therei is hereby levied a tax at the rate oftwenty-eight cents ($0.28) per one hundred dollars ($100) valuation of property as listed for taxes as of January 1, 2025, for the purpose of raising the revenue listed "Ad Valorem Taxes 2025-2026" in the General Fund Section 1 of this ordinance. This rate is based on a valuation of property for purposes of taxation of $413,245,000 and an estimated rate of collection of 99.72%. The estimated collection rate is based on the fiscal year 2023-2024 collection rate of 99.72% by Craven County who has been contracted to collect property taxes for the Town of River Bend. Also included in this rate is a valuation of$50,000,000 for purposes oft taxation of motor vehicles with a collection rate of 100% by the North Carolina Vehicle Tax System. Section 9. Fees and Charges There is hereby established, for Fiscal Year 2025-2026 various fees and charges as contained in Attachment A of this document. Section 10. Special Authorization of the Budget Officer A. The Budget Officer shall be authorized to reallocate any appropriations within departments. B. The Budget Officer shall be authorized to execute interfund and interdepartmental transfers in emergency situations. Notification of all such transfers shall be made to the Town Council at its next meeting following the transfer. C. The Budget Officer shall be authorized to execute interdepartmenta. transfers in the same fund, including contingency appropriations, not to exceed $5,000. Notification of all such transfers shall be made to the Town Council at its next meeting following the transfer. Section 11. Classification and Pay Plan Cost of Living Adjustment (COLA) for all Town employees shall be 2.8% and shall begin the first payroll in the new fiscal year. The Town Manager is hereby authorized to grant merit increases to Town employees, when earned, per the approved Pay Plan. ITEM 2 Town of River Bend, North Carolina 17 Annual Budget for Fiscal Year 2025-2026 Section 12. Otilization of the Budget Ordinance This ordinance shall be the basis ofthe financial plan for the Town of River Bend municipal government during the 2025-2026 fiscal year. The Budget Officer shall administer the Annual Operating Budget and shall ensure the operating staff and officials are provided with guidance and sufficient details to implement their appropriate portion of the budget. Section 13. Copies of this Budget Ordinance Copies oft this Budget Ordinance shall be furnished to the Clerk, Town Council, Budget Officer, and Finance Officer to be kept on file by them for their direction in the disbursement offunds. Adopted this 19th day of June, 2025. Mark Bledsoe, Mayor Attest: Kristie J. Nobles, Town Clerk ITEM 2 Town of River Bend, North Carolina 18 Annual Budget for Fiscal Year 2025-2026 Town of River Bend Schedule of Rates and Fees (Attachment. A to Budget Ordinance) Effective July 1, 2025 Amounts due are based upon the Fees and Charges Schedule in effect at the time of payment. Itis the Town Council's intention that the Fees and Charges Schedule be revised as needed by July 1st of each year. Some fees and charges may be adjusted during the year as circumstances change. GENERAL FUND Administrative Ad Valorem Tax $.28 per $100 assessed valuation Copies of Public Information As specified by State Statute Town Code, entire copy $75.00 Notary Fee $10.00 per signature after the first Meeting Rooms Four hours orless $40.00 Over four hours $80.00 Returned Check Processing Charge $25, as allowed by G.S. $25-3-506 Administrative Fee for returned bank drafts $25.00 Public Safety Pet License Fee $10.00 Golf Cart Registration Fee $10.00 Vehicle Registration Fee $10.00 Nuisance Abatement Administrative Fee Cost of Abatement Fee $1 - 1,000 $50.00 $1,001 - and up 5% of total abatement cost (maximum fee $2,000) ITEM 2 Town of River Bend, North Carolina 19 Annual Budget for Fiscal Year 2025-2026 Planning and Zoning Special Exception Use Permit $200 plus cost of required legal advertisement and postage to notify abutting land owners Variance $200 plus cost of required legal advertisement and postage to notify abutting land owners Appeal to Board of Adjustment $200 plus cost of required legal advertisement and postage to notify abutting land owners Residential Application Based on amount of project as follows: Base Fee $30 $2 for every $1,000 of project value after first $1,000 and up to $100,000; plus, $1 for every $1,000 above $100,000 (All values rounded up to nearest $1,000) Zoning Administrator can use any appropriate means to verify project valuation. Residential Flood Plain Application with Zoning Permit 40% of the fee for the Town's residential zoning permit and shall be additional to the zoning permit fee for enclosed structures (fences, decks, and other similar exempt from additional fee). Commercial Application Based on amount of project as follows: Base Fee $50 $4 for every $1,000 of project value after first $1,000 and up to $100,000; plus, $2 for every $1,000 above $100,000 (All values rounded up to nearest $1,000) Zoning Administrator can use any appropriate means to verify project valuation. ITEM 2 Town of River Bend, North Carolina 20 Annual Budget for Fiscal Year 2025-2026 Commercial Flood Plain Application with Zoning Permit 40% of the fee for the Town's commercial zoning permit and shall be additional to the zoning permit fee for enclosed structures (fences, decks, and other similar exempt from additional fee). Residential Flood Plain Application without Zoning Permit Based on amount of project as follows: Base Fee $30 $2 for every $1,000 of project value after first $1,000 and up to $100,000; plus, $1 for every $1,000 above $100,000 (All values rounded up to nearest $1,000) Zoning Administrator can use any appropriate means to verify project valuation. Commercial Flood Plain Application without Zoning Permit Based on amount of project as follows: Base Fee $50 $4 for every $1,000 of project value after first $1,000 and up to $100,000; plus, $2 for every $1,000 above $100,000 (All values rounded up to nearest $1,000) Zoning Administrator can use any appropriate means to verify project valuation. Engineering Review Charged to applicant at the actual cost of the service as billed by the contracted engineer. Zoning Amendment Request (Map or Text) $200 plus cost of required legal advertisement and postage to notify abutting land owners Sign Permit $30 Tree Harvest Permit $50 Zoning and Subdivision Ordinances $25 per set ITEM 2 Town of River Bend, North Carolina 21 Annual Budget for Fiscal Year 2025-2026 Wildwood Storage Rentall Rates Unit Number Unit Size Monthly Rent BB 01 5x20 $35 BB 02 5x20 $35 BB 03 5x20 $35 BB 04 5x20 $35 BB 05 10x20 $75 BB 06 10x20 $75 BB 07 10x20 $75 BB 08 10x20 Town Occupied (TO) BB 09 10x20 TO BB 10 10x20 TO BB 11 10x20 TO BB 12 10x20 TO GB15 10x16 $65 GB16 10x16 $65 GB17 10x16 $65 GB 18 10x16 $65 GB 19 10x16 $65 GB2 20 10x16 TO GB 21 10x16 TO GB 22 10x16 TO OP Open Spaces (40) $25 Late Payment Charge $10, assessed after the 10th of the month Interest Charge 1.5% monthly on outstanding balances ITEM2 Town of River Bend, North Carolina Annual Budget for Fiscal Year 2025-2026 22 ENTERPRISE FUNDS Water and Sewer - Rates and Fees Water Sewer Class 1 and 2 - Residential (1) Customer Base Charge per month (2) 15.24 24.18 Usage per 1,000 gallons 9.30 Usage 0-4,000 gallons 4.22 Usage 4,001-20,000 gallons 4.50 Usage 20,001+ gallons 4.55 Initial Connection (Tap) charge (3) 1,250.00 1,250.00 Nonpayment Fee 70.00 Class 3 and 4 - Commercial Customer Base Charge per month (2) 88.32 141.99 Usage per 1,000 gallons 4.22 9.30 Initial Connection (Tap) charge (3) 3,500.00 1,250.00 Nonpayment Fee 100.00 Class 5 - Industrial Customer Base Charge per month (2) 276.24 444.93 Usage per 1,000 gallons 4.22 9.30 Initial Connection (Tap) charge (3) 5,000.00 1,250.00 Nonpayment Fee 200.00 Class 6 - Early Bird (No longer available) Class 7 - Fire Hydrant Charge Availability Charge per year 183.00 Class 8 - 1" Water Service Customer Base Charge per month (2) 30.90 49.43 Usage per 1,000 gallons 4.22 9.30 Initial Connection (Tap) charge (3) 1,500.00 1,250.00 Nonpayment Fee 100.00 Class 9 - Vacant /Out of Use Non-residential Property Customer Base Charge per month (2) 15.24 24.18 Usage per 1,000 gallons 4.22 9.30 Nonpayment Fee 70.00 Class 10 - Vacant Residences Customer Base Charge per month (2) 15.24 Nonpayment Fee 70.00 ITEM 2 Town of River Bend, North Carolina 23 Annual Budget for Fiscal Year 2025-2026 Special Charges Service Call = 2 hour minimum $35 per hour - signed by customer to initiate work outside of scheduled work hours of 7:00 a.m. - 4:00 p.m. on weekdays and 7:00 a.m. - 3:00 p.m. on weekends Meter Testing Charge $25 - no charge if meter defective Returned Check Processing Charge $25, as allowed by G.S. $25-3-506 Late Payment Charge 10% of amount overdue per month or part of month beginning 30 days after billing date Irrigation Connection Inspection $20 (1) Residential customer deposit may apply. Please refer to Water Resources Department Policy Manual. (2) Base charges do not include any usage. (3)' The published Initial Connection (Tap) charges are based on the historic River Bend average cost that has been experienced in making connections. There will be cases when, because oft the local depth of the service main pipe to which the connection is to be made, or other site specific differences from the norm, the published connection fee will not cover the actual cost ofthe tap. When the Water Resources Superintendent encounters such conditions, he shall notify the applicant requesting the tap that the cost may exceed the published fee. In those cases, a record of cost: associated with the specific tap will be accounted for and ifthe total cost exceeds the published fee, then the applicant shall pay a fee equal to the actual cost. Initial connection charges are based upon the size of the meter and charged as shown in the appropriate Class above. (4)The necessary equipment will be provided to the resident at cost. The resident is responsible for installing the irrigation meter on the resident's side of the regular water meter. After installation, the work will be inspected by a Water Resources Department employee. deed is hereby incorporated by LU, LU. au * Post umce. prawer 609 day of 1vuréference. Also, being that va- to do sO the party seeking ser- New Bern, North Carolina notice August, will be 2025, vice against you will apply to 28563 pleaded gt afant land identified as Tax Par- the court for the relief sought. (252) 633-3131 their recovery. All cel ID No. 7-054-5-006 (Ref] No. This 15h day ofl May, 2025. (252) 633-3507 (facsimile). persons indebted to sa 11523): containing approxim- Robert G. Raynor, Jr. estate willj please maly Suaintely 6.960 acres and described Attorney at'Law NOTICE TO CREDITORS immediate payment to a as WOLFENDEN! LAND" and P.O, Box 446 undersigned. ITEM 2 being located on east. US 70. All persons, firms and corpora- This the 1st day :: ofMi Highway approximately 995 feet New Bem, NC28563 tions having claims against the Jeannie Browj rorthi- of Falcon Bridge Drive, May 15, 22, and 29, 2025. Estate of FRANKIE C. BRUN- For Estate of Frankli New.) Bern, NC, as is, shown in Negotiated Offer and Upset OT, Deceased, of Craven 191) the Craven County, Tax. Office, Bid (G.S. 160A-269) County, NC, are notified to Grantsboro, Youare hereby required to make Notice of Sale. by Upset] Bid present the same to thel Personal Ma pldefense to; such pleadings not PUBLICNOTICE: SALE OF Representative listed below on> Jater, than. the 25th day, of June CITY PROPERTY or before August will 22, 2025; or in ESTATE NOI 2026, and upon your failure to An offer of $236,345.00 has this Notice be, pleaded The undersigned, hav 31V do so, the party seeking service been submitted for the purchase bar of recovery. Ali debtors' make of qualified as Admiy 3i lagainst you will apply to the. of certain property owned by the the said Estate are asked This to 22nd . the, Estate of Tiffà Court for the relief sought. This Craven County Board of Educa- immediate of payment. 2025. Ipock deceased, latg 15thday of May 2025. tion, more particularly de- day May, County, this,is to nd 45 JEFF. JACKSON Attorney Gen- scribed as follows: Pamela D. Maloney, Executor, persons having clai a5 réral Lisa B. Finkelstein Assist- Lot 902 and 907 North B. Street, clo' Teri W. said estate to present - santAttorney General North Car- Bridgeton NC Ward: and Smith, Sharp undersigned on or olinal Department of. Justice Tax identification 2-002-001 Attomeys atl Law P.A., 22nd' day of Augus Transportation Division 1505 waterfront parcel this notice will be Mail Service Center Raleigh, Tax identification 2-002-031 Post Office) Box 867 of their recovery. Au pl Q0.N.G.2769-15051 Phone: (919) non-water front parcel New Ber, NC 28563-0867 personsi indebted to si 707-4480 Persons wishing to upset the of- ESTATE! NOTICE estate will please mai May 15,22,29 fer that has been received shall The immediate payment 6 submit a sealed bid with their of- undersigned, Co-Administrator, having of undersigned. qualified as rt fer to the office of Stacy Lee, the, Estate of James Schmellon This the 22nd day of 4 Town of River Bend 3600 Trent Road, New Bern NC Cottle, Jr. deceased, late of Julius Timoth Notice of Public Henring 28562 by 5:00 P.M., May 26, Craven County, this is to' A The proposed fiscal year 2025- 2025. Att that time, the Chief Of- all having, claims against notify 2026 budget for the Town of ficer of Systems and if Operations and said persons estate to present themi to the Tiffany River Bend will be available for shall open the bids, any, bid will undersigned on or before the 240 Crave publici inspectioni in the Office of the become highest the new qualifying offer. If there is 22nd day of August, 2025, or Vanceborg ihe.Town Clerk at River Bend more than one bid in the highest this notice will be pleaded inl bar May22, Town Hall, 45 Shoreline Drive, amount, the first such bid re- of their recovery. Ail persons" - beginning on May 23, 2025 ceived will become the new of indebted to said estate will NORTH CAR 2. from 8:00 a.m. until 4:00 p.m., please make immediate NOTIC TO CRI Monday through Friday. The A fer. bid, is one payment to the undersigned. CRAVEN Co proposed. budget will also be that qualifying raises the higher existing, offer to This the 22nd day of May, 2025. The undersigned, Ju available. online at www.river- less. than Dennis. James Coltle, having, qualified o bendnc.org. an amount not Co-Administrator. 2025, as Administ A Public Hearing to gather pub- A $248,257.25 qualifying higher bid must be For Estate of Estate of Edith Lar lic comments on the 2025-2026 by a deposit in the James Schmellon Cottle, Jr. of Craven. County, Town of River Bend Proposed accompanied amount of five (5%) of 106 Sycamore St notify all; persons hi Budget will be held on June 12, the percent be made Cary,NC 27513 against the Estate 2025 at the River Bend Town the bid; deposit may . June Cottle Blasey, them to the undersi Hall at 5:00" p.m. during the in cash; cashier's check, or certi- Co-Administrator of White: & Allen Council work session. The fied check. The Craven County, Estate of College Court,New Council will vote on adoption of Board of Education will return James Schmellon Cottle, Jr. Carolina 28562, thel Proposed Budget atits Regu- the deposit on any bid not accep- 1200 Fulcher Lane August 1, 2025, larl Meeting on June 19, 2025. ted and will retum the deposit on New Bern, NC. 28562, will be in 3 The Public Hearing is open to an offer subject to upset if a May22,29 June 5,12: covery- pleaded the public. qualifying higher bidi is received. All persons indebld Kristie Nobles The Craven County Board, of tate. are requested Town Clerkc Education will return the depos- ESTATE NOTICE mediate. sner May 22, 2025 it of the final high bidder at clos- The undersigned, having, Cramer, Administr paymen ing. qualified as Administrator: of of White &c. Aller The buyer must pay cash at clos- the, Estate of Charles Reese BUDGET HEARING ing. Coward deceased, late of Craven College Carolina Court, 28562. New ADVERTISEMENT The Craven County Board of County, this is to notify all, This the Ist PUBLIC HEARING Education must-a approve the fi- persons having claims. against Judith Cramer, day of! The Proposed Budget, tax rate, nal high offer before the sale is said estate toj present them to the A is and. water/sewer rates for the closed, which it will do within undersigned on or before the Estate ofl Edif fiscal year beginning July 1, 60 days after the final upset bid 15th day of August, 2025, or this 2025 through June 30, 2026 for period has passed. The Craven notice will be pleaded in bar of WHITE & the' Town of Cove City has been County Board of Education re- 901 presented to the Governing serves the right to withdraw the their indebted recovery. to said All persons estate will New Bem, N Body and is available for public property from sale at any time please make immediate inspection in the Town Hall hefnre tha final hioh hid is ar- A ITEM 3 TOWN OF RIVER BEND 45 Shoreline Drive River Bend, NC 28562 981 T 252.638.3870 F. 252.638.2580 CA RO www.iverbendnc.org TO: Town Council L FROM: Town Manager RE: Leaf and Limb Contract Award Recommendation DATE: June 10, 2025 The Town of River Bend recently published a Request for Proposals (RFP) for Leaf & Limb Service (L&L). On June 6, 2025 the town conducted a bid opening for responses to said RFP. The bid opening was conducted by the Town Manager and Town Clerk. Only one bid was submitted. It was from Atlantic Coast, Inc. As you know, Atlantic Coast, Inc. has been serving in an interim capacity as the town's L&L contractor, since the unexpected resignation of our previous L&L contractor. As was stated in the RFP, a review committee was tasked with reviewing all bid packets and making a recommendation to Council for award of the contract. On June 9, 2025 the review committee, which is composed ofthe Town Manager, Finance Director and Public Works Director, met to complete that task. Since there was only one bid, the task was fairly simple. While we. had no bidders to compare Atlantic Coast, Inc. to, the committee unanimously agreed that Atlantic Coast, Inc. is a responsible bidder and capable of delivering the services sought by the town. Their packet was complete. It is important to note that the review committee was not tasked with assessing the reasonableness of the price component of the bid. Since Atlantic Coast was the only bidder, they are, by default, also the lowest bidder. Based on their ability to provide the requested services, the Review Committee unanimously recommends that the contract for Leaf and Limb Services 2025-2030, as described in the RFP, be awarded to Atlantic Coast, Inc. of 203 Glenburnie Drive, New Bern, NC. ITEM: 3 ALI bids must be submitted on this form EXHIBIT D Bid) Form Bids Due: Friday, June 6, 2025 by 2:00 p.m. Service Provided: Leaf & Limb and Emergency Debris Removal Services July 1, 2025 - June 30, 2030 Name of Firm: AHlentic Coest Ic Address: 203 (lenbunic Dr, Nev Bn Phone Number: 252- 434-1117 Bidder will provide services in accordance with the provisions noted in the Request for Proposals (and included attachments) for the following price: A. Routine Debris Removal $_288. 00 per ton B. Emergency Debris Removal: $.288. 00 per ton C. Tipping Fee $ 23, 0o per ton Note, as described in Section 2.5 of Attachment F, this contract has a built-in provision for an annual adjustment to the per ton rate. Note, since emergency debris removal is not the primary focus of this RFP, it will not be viewed as a primary consideration for determining the low bidder. The low bid will be determined by the sum of A + C above. If the bidder intends to dispose of debris at the Coastal Environmental Partnership facility, as described in Section 2.7 of Attachment F, then the amount of $23.00 (which is the proposed yard waste tipping fee at Coastal Environmental Partnership for FY26) shall be inserted in the per ton blank for C above. By submitting this bid, the bidder acknowledges that he/she will provide proof of adequate liability insurance and a federal tax identification number at the signing of the contract document. Bidder must return fully completed Exhibits D, E and G with bid. The bidder also agrees to make the prices submitted herein valid for a period of 60-days after bid opening. Submitted this 3 day of Junt 2025b by: Printed Name: Trent Jernen/Hn GostLdsepe Title: Resdent Signature: Email tjarmen Q ahicallahepnt Phone 252- 434-1117 o 252 471- 7449 C 7 ITEM 3 EXHIBIT E Equipment Available to be Used In this space, the bidder shall provide a list, including the quantity and type, of equipment that the contractor intends to use for delivery of routine L&L collection. For emergency debris removal, the Contractor shall provide sufficient equipment and labor, to remove a minimum of fifteen (15) tons of debris per day. A list of equipment for emergency debris removal is not required at this time. Commercidl le. Vecum 2 Trcks Dunp & Gr-pple Trck 8 ITEM 3 EXHBIT G Professional Referenes/Experience Provide a list of professional references and experience that you have related to services being solicited in the RFP. Add more sheets if necessary. 1. How long has your company been in the debris removal business? 6mhs 2. Name of Customer B.vrbend Address 45 Shoreline Dr City Biverbend State VC Telephone 252 - (38-3870 Name of Contact Person Delene Jekson Type of work performed Gurbsidle L-fr limb paLp How long did you provide work? years 6 months. Is it ongoing? X yes no 3. Name of Customer Scc Above Address City State Telephone Name ofContact Person Type ofwork performed How long did you provide work? years months. Is it ongoing? yes no 4. Is there anything else about your work experience, licenses or credentials that you would like to share? 21 ITEM4 Town of River Bend = Leaf & Limb Schedule 2025-2026 You MUST have your debris by the road Zone 1 Placement Zone 1 Pickup Begins Zone 2 Placement Zone 2 Pickup Begins BEFORE "pickup begins" date for your zone, but not more than 5 days before. July 2025 August 2025 September 2025 October 2025 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 1 2 1 2 3 4 5 6 1 2 3 4 6 7 8 9 10 11 12 3 4 7 8 9 7 (8 9 10 11 12 13 5 6 7 NO 9 10 11 1 NO 13 14) 15 16 17 18 19 10 11 14 15 16 14 15) 16 17 18 19 20 12 13 17 18 20 21 22 23 24 25 26 17 18 PICKUP 22 23 21 22 23 24 25 26 27 19 20 24 25 27 28 29 30 31 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 November 2025 December 2025 January 2026 February 2026 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 1 2 3 4 5 6 1 2 3 2 3 4 5 6 7 8 7 (8) 9 10 11 12 13 4 5 6 7 8 9 10 1 2 3 NOS 6 7 9 10) 11 12 13 14 15 14 (15) 16 17 18 19 20 11 (12) 13 14 15 16 17 8 9 PICKUP13 14 16 17) 18 19 20 21 22 21 22 23 24 25 26 29 18 19 20 21 22 23 24 15 16 17 18 19 20 21 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31 22 23 24 25 26 27 28 March 2026 April 2026 May 2026 June 2026 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 1 2 1 4 5 6 8 7 NO 9 10 11 12 13 14 5 6 No 9 10 11 3 4 5 6 7 8 9 7 8 9' 11 12 13 15 16) 17 18 19 20 21 12 13 14 16 17 18 10 (11) 12 13 14 15 16 14 15 PICKUP 19 20 22 23 24 25 26 27 28 19 20 PIGKIP 24 25 17 18) 19 20 21 22 23 21 22 23 24 25 26 27 29 30 31 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 All leaf & limb debris must be the result of natural defoliation or minor trimming and must observe the following criteria: 1. Maximum diameter of limbs is three inches (3") and the maximum length is six feet (6). 2. Place all material in a pile at the roadside with butt ends towards the street in a flat area away from mailboxes, driveway tiles, water meters and any other utility equipment. 3. Leaves and grass clippings must NOT be bagged. Bagged material will NOT be collected. Limbs must be kept separate from leaves and grass clippings. Leaves and grass clippings may be collected by a vacuum. The vacuum cannot accept limbs. Any leaf or grass clipping piles that also contain limbs will NOT be collected. 4. Leaf & limb material shall NOT be placed at the roadside more than five (5) days prior to the "pickup begins" date as shown on the schedule above (dates are circled). 5. Pickup shall be done once per street per scheduled pickup week. Any leaf & limb material placed on the roadside after that section of the street has been cleaned shall be the responsibility of the property owner to clear immediately (within 5 days). 6. Pickups will be provided to residential properties within the corporate Town limits only. Leaf & limb pickup shall not be provided for debris left by a contractor, including general yard maintenance contractors working on a resident's property. 7. Leaf & limbs are defined as leaves, grass clippings, pinecones, and small tree and shrub limbs. It does not include construction material of any kind, trimmings from lot clearing, or tree trunks. The Town does not collect brown or white goods, metal, furniture, or construction debris. 8. All debris placed upon the public right of way must be placed off the paved portion of the street and must be placed in the right of way immediately adjacent to the property from which it originates. Debris may be placed in the right of way immediately adjacent to the property of others only with the express permission of the owner of the property. 9. Violation of these rules may subject violators to remedies described in the Town of River Bend Code of Ordinances, Section 1.01.999 General Penalty. See section 9.02.030 for complete rules. ITEM 5 To: River Bend Town Council From: Brenda Hall, Community Appearance Commission Chair Date: April 8, 2025 Reference: River Bend Plantation Median Project The Community Appearance Commission recommends that the Town Council fund and move forward with the median project on Plantation Drive as presented in the attached "River Bend Median Overall Site Plan", dated 3/18/2025 from Elena Ruth Landscape Designs. Bande Alaer 4/8/2025 ITEM 6 Rivers ENGINEERS PLANNERS SURVEYORS LANDSCAPE ARCHITECTS & ASSOCIATES, INC. May 21, 2025 Mr. Delane Jackson, Town Manager Town of River Bend 45 Shoreline Drive River Bend, North Carolina 28562 SUBJECT: New Water Treatment Plan Engineering Amendment No. 1 Dear Delane: Pursuant to the Town's request, attached is Engineering Amendment No. 1 for the New WTP project. This Amendment is for services required to incorporate one (1) new test well and two (2) new production wells to draw raw groundwater from the Lower Castle Hayne Aquifer. One production well is expected to be located on the proposed Water Treatment Plant site while the other remote well is assumed to be located on property located immediately to the north of the WTP site to be secured from Weldon Brown, Jr. and Naqueldon Brown at a distance of approximately 1,500 - 2,000 LF from the WTP site. The project will include well site layout, access roadway and grading, new submersible well pumps and discharge pipe column, wellhead piping, and lectrica/emergency generator'auto-transfer. switch. In addition, the amended project work will include extension of the raw water transmission main from the remote well site, and extension ofthe WTP treated backwash waste effluent force main along Plantation Drive to Gull Pointe along the access and perimeter ofthe WWTP site to provide a combined discharge with the WWTP into the Trent River. The combined discharge is expected to be a subaqueous, multiport diffuser to replace the existing WWTP discharge pipeline. Technical services required to accommodate the additional work include Funding Assistance for the HMGP Benefit-Cost Analysis, preparation of DWI Engineering Report (ER) and Environmental Information Document (EID); preparation of test well and production well plans and specifications, permitting, bidding, hydrogeological evaluation and construction dministration/mspection: preparation of a Cornell Expert Mixing (CORMIX) dilution model, Engineering Alternatives Analysis (EAA) Report, and National Pollutant Discharge Elimination System (NPDES) Permit application; additional boundary/topographic site/route and hydrographic survey; geotechnical investigation and report for directional horizontal bores; preparation of design, plans, specifications, permitting, bidding, construction administration and inspection for the well pumps, wellheads, site layout and grading, electrica/emergency generator/Aauto-transfe: switch, raw water transmission extension, treated backwash waste force main extension and Trent River subaqueous discharge; preparation of record drawings and Operation & Maintenance (0&M) manual, and Warranty phase. If everything appears in order, please place this item on the agenda for the next Town Council meeting for approval. 107 E. Second Street, Greenville, NC 27858 u PO Box 929, Greenville, NC 27835 E Phone: 252-752-4135 F Fax: 252-752-3974 NCBELS Lic. No. F-0334 wiverandascates.com NCBOLA Lic. No. C-312 ITEM 6 May 21, 2025 Page 2 Should you have any questions, please feel free to call. With best regards, ju 4 C Chchi Gregory J. Churchill, P.E. President Cc: File Encls. ITEM 6 This is EXHIBIT K, consisting of 2 pages, referred to in and part ofthe. Agreement between Owner and Engineer for Professional Services dated December 5, 2024. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 1 The Effective Date of this Amendment is: June 19, 2025. Background Data Effective Date of Owner-Engineer Agreement: December 5, 2024 Owner: Town of River Bend Engineer: Rivers & Associates, Inc. Project: New' Water Treatment Plant Nature of Amendment: [Check those that are applicable and delete those that are inapplicable.) Additional Services to be performed by Engineer X Modifications to services of Engineer N/A Modifications to responsibilities of Owner X Modifications of payment to Engineer X Modifications to time(s) for rendering services N/A Modifications to other terms and conditions of the Agreement Description of Modifications: The WTP Improvements project will be amended to include technical services required to incorporate one (1) new test well and two (2) new production wells to draw raw groundwater from the Lower Castle Hayne Aquifer. One production well is expected to be located on the proposed Water Treatment Plant site while the other remote well is assumed to be located on propertyl located immediately to the north of the WTP site to be secured from Weldon Brown, Jr. and Naqueldon Brown at a distance of approximately 1,500 - 2,000 LF from the WTP site. The project will include well site layout, access roadway and grading, new submersible well pumps and discharge pipe column, wellhead piping, and electrical/emergency generato/auto-ranster switch. In addition, the amended project work will include extension of the raw water transmission main from the remote well site, and extension of the WTP treated backwash waste effluent force main along Plantation Drive to Gull Pointe along the access and perimeter of the WWTP site to provide a combined discharge with the WWTP into the Trent River. The combined discharge is expected to be a subaqueous, multiport diffuser to replace the existing WWTP Exhibit K - Amendment to Owner-Engineer Agreement. EJCDC E-500, Agreement Between Owner and Engineer for Professional Services. Copyright @ 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 ITEM 6 discharge pipeline. Technical services required to accommodate the additional work include Funding Assistance, preparation of DWI Engineering Report (ER) and Environmental Information Document (EID); preparation oft test well and production well plans and specifications, permitting, bidding, hydrogeological evaluation and construction administration/nspectom: preparation of a Cornell Expert Mixing (CORMIX) dilution model, Engineering. Alternatives. Analysis (EAA) Report, and National Pollutant Discharge Elimination System (NPDES) Permit application; additional boménlemrsasteoae and hydrographic: survey:geotechnical investigation and report for directional horizontal bores; preparation of design, plans, specifications, permitting, bidding, construction administration and inspection for the well pumps, wellheads, site layout and grading, adalemerengEnsaiwteraieN raw watertransmission extension, treated backwash waste force main extension and' Trent Rivers subaqueous discharge; preparation of record drawings and Operation & Maintenance (0&M) manual, and Warranty phase. Refert to Exhibit J - Special Provisions (Amendment 1) and Appendix 3 to Exhibit C = Summary of Engineering Fees (Amendment 1) for further descriptions. Services to be provided include: Engineering Services Cost Payment Method Estimated Time to Complete Funding Assistance $30,000.00 Hourly plus 7 months (in parallel reimbursables with WTP and Linework Design) Engineering Report $30,000.00 Hourly plus 31 months Preparation (ER) reimbursables Environmental $10,000.00 Hourly plus 3n months (in parallel Information Document reimbursables with ER) (EID) Preliminary and Final $130,000.00 Lump Sum 6months Design Phase (Test Well and Production Wells) Bidding or Negotiating $20,000.00 Hourly plus 3n months Phase (Test Well and reimbursables Production Wells) Hydrogeological and $215,000.00 Hourly plus 8months Construction Phase reimbursables Services CORMIX Dilution Model, $120,000.00 Hourly plus 12 months Engineering Alternatives reimbursables Analysis, NPDES Permit Application Exhibit K- Amendment to Owner-Engineer. Agreement. EJCDC E-500, Agreement Between Owner and Engineer for Professional Services. Copyright @ 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 ITEM 6 Boundary/Topographic $137,000.00 Hourly plus 3n months (in parallel Site/Route and reimbursables with ER) Hydrographic Survey $48,000.00 Geotechnical, Wetland, $52,500.00 Hourly plus 3 months (in parallel Environmental and reimbursables with Survey) Construction Permitting $44,000.00 Preliminary and Final $78,000.00 Lump Sum 6months (in parallel Design Phase (Wellhead, with WTP and Site, Access and Linework design) Electrical) Bidding or Negotiating $25,000.00 Hourly plus 31 months Phase (Wellhead, Site, reimbursables Access and Electrical) Preliminary and Final $750,000.00 Lump Sum 15 months Design Phase (WTP, Raw Water Mains, Backwash $675,000.00 12-months Force Main, and Trent River Discharge) Bidding or Negotiating $50,000.00 Hourly plus 3r months Phase (WTP, Raw Water reimbursables Mains, Backwash Force $40,000.00 Main, and Trent River Discharge) Construction $350,000.00 Hourly plus 15 months (parallel Administration Phase $285,000.00 reimbursables construction (Wellhead, WTP and contracts) Linework) Resident Project $410,000.00 Hourly plus 15 months (two Representative Services $285,000.00 reimbursables inspectors for part of (WTP, Wellhead, Raw project) Water Main, Backwash Force Main, and Trent River Discharge) Record Drawings $30,000.00 Hourly plus 3months reimbursables $20,000.00 Operation & $50,000.00 Hourly plus 41 months (parallel Maintenance Manual reimbursables with construction) Preparation $40,000.00 Exhibit K - Amendment to Owner-Engineer Agreement. EJCDC E-500, Agreement Between Owner andl Engineer for Professional Services. Copyright Q 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 ITEM 6 Post-Construction $15,000.00 Hourly plus 12 months (following (Warranty) Phase reimbursables substantial $10,000.00 completion) Agreement Summary: Original agreement amount: $ 1,447,000.00 Net change for prior amendments: $ 0.00 This amendment amount: $ 1,055,500.00 Adjusted Agreement amount: $ 2,502,500.00 Change in time for services (days or date, as applicable): 66 40 months The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. OWNER: ENGINEER: Town of River Bend Rivers & Associates, Inc. By: By: CW huc - h Print Print name: Mark Bledsoe name: Gregory J. Churchill, P.E. Title: Mayor Title: President Date Signed: Date Signed: 5-21-25 Exhibit K - Amendment to Owner-Engineer Agreement. EJCDC E-500, Agreement Between Owner and Engineeri for Professional Services. Copyright O 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 ITEM 6 This is EXHIBITJ, consisting of 1 page, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated December 5, 2024. Special Provisions (Amendment 1) The current design project includes a new 0.95 MGD Greensand Filtration/Zeolite Softening Water Treatment Plant making use of the three (3) existing Upper Castle Hayne wells to convey groundwater via new raw water transmission mains to the new WTP site located immediately west of the John R. Kirkland Public Works Facility. Dual geomembrane lined settling basins will be provided for treatment of filter backwash and softener regeneration waste. A supernatant pump station will be provided with force main to transmit treated waste effluent for disposal into the existing municipal sanitary sewer collection system. Technical services associated with Amendment #1 are intended to incorporate new raw water wells to replace the existing wells as the raw water: supply to the new WTP. In addition, Amendment #1 incorporates an extension of thei treated backwash waste effluent force main from the sewer collection system receiving manhole to a new Trent River multi-port effluent diffuser. The proposed diffuser is intended to receive treated effluent from both WTP and existing WWTP effluent, and will replace the existing 8" outfall and multi-port diffuser that currently serves the existing WWTP only. Development of the new water supply is expected to include one (1) test well and (2) production wells screened into the Lower Castle Hayne Aquifer (LCHA). One production well is expected to be located on the WTP site. The second production well will be located remotely from the WTP. For purposes of this Amendment, the final location of the second well is not known with certainty, but the access and well site are assumed to be located on property located immediately to the north ofthe WTP site to be secured from Weldon Brown, Jr. and Naqueldon Brown at a distance of approximately: 1,500 - 2,000 LF from the WTP site. Modifications associated with Amendment #1 are anticipated to include: one (1) new 6" x4" cased, grouted and screened test well to evaluate water quantity and quality from the LCHA (test well to be converted to a permanent aquifer monitoring well upon completion oftesting), two (2) new cased, grouted and screened production wells to supply required raw water capacity for treatment, new well site layout, access roadway, piping and grading, new: submersible weather-proof well pumps with power and controls on hooded electrical rack, new standby emergency generators with auto-transfer switches, new weather-proof wellhead piping and valves to direct groundwater flow to the new raw water transmission mains, new raw water transmission mains extended from each new well location, supervisory control and data acquisition (SCADA) and telemetry system to monitor, transmit and control operations among the new wells, existing elevated storage tanks and new' WTP. force main extension to dispose of treated backwash waste effluent into the Trent River in lieu of the existing municipal sanitary sewer collection system, new treated waste outfall with multi-port diffuser to receive treated effluent from the new WTP and existing WWTP. Exhibit J- Special Provisions. EJCDC E-500, Agreement Between Owner and Engineer for Professional Services. Copyright @ 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 ITEM 6 Current consultant services are modified to include: Funding Assistance with NCEM HMGP Benefit Cost Analyses Preparation of NCDEQ DWI Engineering Report (ER) and Environmental Information Document (EID) Preparation of Test Well and Production Well Plans and Specifications Permitting of Test Well and Production Wells Bidding of Test Well and Production Wells Hydrogeological and Construction Phase services for Test Well and Production Well Improvements Preparation of Cornell Expert Mixing (CORNELL) dilution model, Engineering Alternatives Analysis( EAA) and NPDES Permit Application, Additional Boundary/Topographic Site/Route and Hydrographic Surveys, Geotechnical investigation and Report for Horizontal Directional Drilling of Utility Improvements, Preparation of Design, Plans and Specifications for Well Pumps, Wellheads, Site Layout and Grading, Electrica/Emergeny Generator/Auto'ranster Switch, Raw Water Transmission Main Extension, Treated Backwash Waste Force Main Extension, and Trent River Subaqueous Discharge, Bidding of Well Pumps, Wellheads, Site Layout and Grading, Electrical/Emergency Generator/Auto- Transfer Switch, Raw Water Transmission Main Extension, Treated Backwash Waste Force Main Extension, and Trent River. Subaqueous Discharge, Construction Administration for Well Pumps, Wellheads, Site Layout and Grading, Electrical/Emergency Generator/Auto-Transter Switch, Raw Water Transmission Main Extension, Treated Backwash waste Force Main Extension, and Trent River Subaqueous Discharge, Resident Project Representative Services for Well Pumps, Wellheads, Site Layout and Grading, Electrica/Emergency GeneratorAuto-Transter Switch, Raw Water Transmission Main Extension, Treated Backwash waste Force Main Extension, and Trent River Subaqueous Discharge, Preparation of Additional Record Drawings, Preparation of Additional Operation & Maintenance Manual data, Post-Construction (Warranty) Additional Assistance, Additional phases and/or tasks as authorized in writing by the Owner. ExhibitJ-Special Provisions. EJCDCS E-500, Agreement Between Owner and Engineer for Professional Services. Copyright @ 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 ITEM 6 This is Appendix 3 to EXHIBIT C, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated December 5, 2024. Summary of Engineering Fees (Amendment 1) C2.01 Compensation, for Basic Services (other than Resident Project Representative) Lump Sum Method of Payment A.1.b. Preliminary and Final Design Phase (Test Well and Production Wells) $ 130,000.00 Preliminary and Final Design Phase (Wellhead, Site, Access and Electrical) $ 78,000.00 Preliminary and Final Design Phase (WTP, Raw Water Mains, Backwash Force Main, and Trent River Discharge) $750,000.00 $675,000.00 C2.01 Compensation for Basic Services (other than Resident Project Representative) - Standard Hourly Rates Method of Payment A.4.d. Bidding or Negotiating Phase (Test Well and Production Wells) $. 20,000.00 Bidding or Negotiating Phase (Wellhead, Site, Access and Electrical) $. 25,000.00 Bidding or Negotiating Phase (WTP, Raw Water Mains, Backwash Force Main, and Trent River Discharge) $ 50,000.00 40,000.00 A.4.e. Hydrogeological and Wells Construction Phase $215,000.00 Construction Phase (Wellhead, WTP and Linework) $ 350,000.00 $285,000.00 A.4.f Post-Construction (Warranty) Phase $ 15,000.00 $10,000.00 C2.04 Compensation for Resident Project Representative Basic Services Standard Hourly Rates Method of Payment A.1. Resident Project Representative Services (WTP, Wellhead, Raw' Water Main, Backwash Force Main, and Trent River Discharge) $ 410,000.00 $285,000.00 C2.05 Compensation, for Additional Services Standard Hourly Rates Method of Payment D.1. Geotechnical, Wetland, Environmental and Construction Permitting $ 52,500.00 $ 44,000.00 D.2. Boundary, Topographic Site, Route, and Hydrographic Survey $; 137,000.00 % 48,000.00 D.3. Record Drawings $ 30,000.00 $_20,000.00 D.4. 0&M Manual $ 50,000.00 ) 40,000.00 D.5 NPDES EAA, CORMIX Dilution Model and Permitting $: 120,000.00 Page 1 Exhibit C- Appendix 3: Summary of Engineering Fees EJCDC E-500. Agreement Between Owner and Engineer for Professional Services. Copyright @ 2008 National Society ofl Professional Engineers for EJCDC. All rights reserved. ITEM 6 D.6 Engineering Report Preparation $ 30,000.00 D.7 Environmental Information Document $ 10,000.00 D.8 Funding Assistance $ 30,000.00 C2.01.1 through C2.05 TOTAL $2,502,500.00 $1,447,000.00 Page 2 Exhibit C Appendix 3: Summary ofl Engineering Fees EJCDC: E-500. Agreement. Between Owner and Engineer for Professional Services. Copyright 0 20081 National Society of Professional: Engineers for EJCDC. All rights reserved. ITEM 7 TOWN OF RIVER BEND WATER TREATMENT PLANT CAPITAL PROJECTS FUND ORDINANCE AMENDMENT #3 BE IT ORDAINED by the Council of the Town of River Bend, North Carolina, that the Water Treatment Plant Capital Projects Fund Ordinance as last amended on December 5, 2024, be amended as follows: Section 1. The following amounts are hereby appropriated for the operation of a Town Capital Projects Fund for the construction of a new Water Treatment Plant: CAPITAL PROJECTS FUND Revenues: Changes State of North Carolina Grant 4,139,455 (5,112,650) State of North Carolina Grant 3,500,000 3,500,000 State Revolving Fund Loan 6,929,895 6,929,895 14,569,350 5,317,245 Appropriations: Land Acquisition 169,600 Administration 85,000 Engineering 2,502,500 1,110,500 Construction 11,812,250 4,206,745 14,569,350 5,317,245 Section 2. It is estimated that revenues in the amounts indicated in the foregoing schedule will be available to support the foregoing appropriations. Section 3. The Finance Officer is hereby authorized to maintain an appropriate Fund Chart of Accounts. Section 4. Copies of this Ordinance shall be furnished to the Clerk, Town Council, Budget Officer and Finance Officer to be kept on file by them for their direction in the disbursement of funds. Section 5. The capital projects funds are appropriated pursuant to section 13.2 of Chapter 159 of the General Statutes of North Carolina; therefore, appropriations do not lapse at the end of the fiscal year and are available for the duration of the project, estimated to be eighteen months, unless subsequently amended by Council action. Adopted this 12th day of June, 2025. Mark Bledsoe, Mayor Attest: Kristie . Nobles, Town Clerk, MMC, NCCMC ITEM 8 2025 JULY SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 Parade 6 7 8 9. 10 11 12 Offices Cancel WoKk Closed session 13 14 15 16 17 18 19 Conduct Regular session 20 21 22 23 24 25 26 27 28 29 30 31 oBanciindiPguzom, ITEM 9 Updated on 6/4/2025 CURRENT APPOINTED BOARD/COMMISSION MEMBERS & TERM EXPIRATION DATES Original Reappointed Appointment Date Term Expiration PLANNING BOARD (PB) - meets 1st Thursday Everv Month 6:00 2 year term Council Member Liaison: Buddy Sheffield (alt Benton) Egon Lippert (chair) 2/20/2014 6/16/2022 6/30/2026 Robert Kohn (vice chair) 1/29/2017 6/16/2022 6/30/2026 Keith Boulware 7/18/2001 7/1/2023 6/30/2025 Kathleen Fleming 8/12/2021 7/1/2023 6/30/2025 Bernard D. Bush - ETJAA 11/21/2024 11/21/2024 11/13/2026 Jon Hall 9/14/2023 6/30/2025 Linda Cummings 8/12/2021 6/16/2022 6/30/2026 Allison McCollum (sec - Non member) PARKS & RECREATION BOARD (P&R) - meets 1st Wednesday Every Month 6:30 2 year term Council Member Liaison: Jeff Weaver (alt Noonan) Vacant as of 4/22/25AAA 6/30/2026 Elizabeth Stokes "Beth" (sec) 9/14/2023 6/30/2025 Vacant as of 8/5/24 6/30/2025 Stephanie Viers 1/16/2025 1/16/2025 6/30/2025 Victoria Stuppy - (chair) 1/18/2024 1/18/2024 6/30/2026 Vacant as of 3/14/25 6/30/2026 Diana Pantall 1/16/2025 1/16/2025 6/30/2026 COMMUNITY APPEARANCE COMMISSION (CAC) meets 3rd Wednesday Odd Months 4:00 2 year term Council Member Liaison: Lisa Benton (alt Leonard) Brenda Hall (chair) 2/18/2021 6/16/2022 6/30/2026 Vacant as of 6/30/24 6/30/2026 Donna Perry (vice chair) 6/15/2023 6/30/2025 Vacant as of 6/30/24 6/30/2026 Pat Lineback (sec) 4/20/2023 4/20/2023 6/30/2026 Vacant as of 3/21/24 6/30/2025 Maryann Taylor 1/18/2024 1/18/2024 6/30/2025 ENVIRONMENTAL/WATERWAYS ADVISORY BOARD (EWAB) - meets 1st Monday Every Month 7:00 2 year term Council Member Liaison: Brian Leonard (alt Weaver) Paige Ackiss (vice chair) 12/12/2019 7/1/2023 6/30/2025 Patty Leonard (sec) 12/12/2019 6/16/2022 6/30/2026 R. Karl Lichty 10/15/2015 7/1/2023 6/30/2025 James Stevens 8/15/2007 6/16/2022 6/30/2026 Raymond Jaklitsch 1/18/2018 6/16/2022 6/30/2026 Jon Hall (chair) 6/18/2020 7/1/2023 6/30/2025 Vacant as of 12/11/24 6/30/2026 AAA Newest Addition Alt = Alternate * Appointed by Craven County ITEM 9 Updated on 6/4/2025 CURRENT APPOINTED BOARD/COMMISSION MEMBERS & TERM EXPIRATION DATES Original Reappointed Appointment Date Term Expiration BOARD OF ADJUSTMENT 3-Year Term (G.S. 160A-388) Council Member Liaison: Buddy Sheffield (alt Benton) Paige Ackiss (chair) 6/17/2021 6/20/2024 6/30/2027 Patty Leonard (vice chair) 11/16/2017 7/1/2023 6/30/2026 Chris Barta 6/18/2015 7/1/2023 6/30/2026 Kelly Forrest (ETJ)* 12/15/1999 8/31/2022 8/31/2025 Cinda Hill 4/21/2016 6/20/2024 6/30/2027 Jon Hall 2/10/22 (alt) 6/20/2024 6/30/2027 ALT - Rick Fisher (ETJ)* 7/1/2016 7/1/2022 7/1/2025 ALT -David Zinni (Town) 7/21/2022 6/16/2023 6/30/2026 AUDIT COMMITTEE Effective 10/14/21 comprised of people who hold various positions plus 1 resident Chairman: Brian Leonard 7/1/2021 6/30/2025 Finance Director Mandy Gilbert 7/1/2021 6/30/2025 Town Manager - Delane Jackson 7/1/2021 6/30/2025 Town Resident - VACANT as of 4/21/25 AAA 6/30/2025 AAA Newest Addition Alt = Alternate * Appointed by Craven County Page: 4 ITEM 10 Town of River Bend 06/05/2025 Statement of Revenue and Expenditures Operating 08:21 AM Expenditure Account Description Prior Yr Expd Budgeted Current Expd YTD Expended Encumbered Balance % Used 10-410-4110-000-00 Governing Body. 0.00 0.00 0.00 0.00 0.00 0.00 0 10-410-4110-121-00 Wages & Salaries 17,882.76 19,500.00 13,500.00 13,500.00 0.00 10-4110-4110-170-00 Board Member Expenditures 6,000.00 69 851.37 7,000.00 2,639.32 2,639.32 0.00 4,360.68 38 10-4110-4110-171-00 Mayor's Representation 1,123.17 2,000.00 869.91 a 869.91 0.00 1,130.09 44 10-4110-4110-181-00 FICA 1,368.04 1,492.00 1,032.82 1,032.82 0.00 459.18 69 16-4110-4110-186-00 Workers' Compensation Insurance 62.76 68.00 48.14. 48.14 0.00 19.86 10-4110-4110-481-00 Labor. Allocation 71 9,884.04- 10,530.00- 9,652.50- 9,652.50- 0.00 877.50- 10-4110-4110-491-00 Dues & Subscriptions 92 11,576.06 8,470.00 7,947.75 7,947.75 0.00 522.25 10-4110-4110-499-00 Misc- Contributions 94 3,000.00 3,000.00 3,000.00 3,000.00 0.00 0.00 10-4110-4110-550-00 Capital Outlay 100 0.00 38,500.00 29,773.96 29,773.96 0.00 8,726.04 77 4110 Governing Body 25,980.12 69,500.00 49,159.40 49,159.40 0.00 20,340.60 71 4110 Total 25,980.12 69,500.00 49,159.40 49,159.40 0.00 20,340.60 71 ITEM 11 TOWN OF RIVER BEND 45 Shoreline Drive River Bend, NC 28562 T 252.638.3870 a F 252.638.2580 www.riverbendnc.org RIVER BEND TOWN COUNCIL DRAFT PROPOSED AGENDA Regular Meeting June 19, 2025 River Bend Town Hall - 45 Shoreline Drive 5:00 p.m. Pledge: Noonan 1. Call to Order (Mayor Bledsoe Presiding) 2. Recognition of New Residents 3. Additions/Deletions to Agenda 4. Addresses to the Council - NONE 5. Public Comment The public comment period is set aside for members of the public to offer comments to the Council. It is the time for the Council to listen to the public. It is not a Question & Answer session between the public and the Council or Staff. All comments will be directed to the Council. Each speaker may speak for up to 3 minutes. A member of staff will serve as timekeeper. A sign-up sheet is posted by the meeting room door and will be collected, prior to the start of the Public Comment. Period. Speakers will be called on by the Mayor in the order that they signed up. In order to provide fort the maintenance of ordera and decorum, the Council has adopted a policy fort this section of the meeting. A copy of the policy is posted by the doorfor your review. Please follow the policy. If you have a specific question for staff, you are encouraged to contact the Town Manager or the appropriate Department Head at another time. 6. Public Hearings - NONE 7. Consent Agenda All items listed underi this section are considered routine by the Council and will be enacted by one motion in the form listed below. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approve: Minutes of May 8, 2025 Work Council Meeting Minutes ofl May 15, 2025 Regular Council Meeting 8. Town Manager's Report = Delane Jackson Activity Reports A. Monthly Police Report by Chief Joll B. Monthly Water Resources Report by Director of Public Works Mills C. Monthly Work Order Report by Director of Public Works Mills D. Monthly Zoning Report by Assistant Zoning Administrator McCollum Administrative Reports: 9. CAC- Councilwoman Benton A. CAC Report 10. Finance - Councilman Leonard A. Financial Report - Finance Director ITEM 11 11. Environment & Waterways = Councilman Leonard A. EWAB Report 12. Planning Board = Councilman Sheffield A. Planning Board Report 13. Public Safety Councilwoman Noonan A. Community Watch 14. Parks & Recreation - Councilman Weaver A. Parks and Rec Report B. Organic Garden Report 15. Mayor's Report 16.Adjournment ITEM 12 North Carolina law allows public bodies, such as the River Bend Town Council, to meet in closed session to discuss certain topics. However, prior to going into closed session, the Council must announce the closed session and the topic for which the closed session is being called and that must be done while the Council is in open session. This requirement allows the public to know in general what the closed session is concerning. The closed session must also be adjourned in open session. For the purpose of this guide, open session simply means in view of the public and closed session simply means it private. The topics that may be discussed in closed session are listed below and are numbered 1 through 10. Most of the time, the Council knows in advance that a closed session is needed and the General Statute citation which identifies the purpose of the closed session is included on the agenda. However, that is not always the case. The need for a closed session may arise without enough warning to publish the citation on the agenda. The law does not require advanced noticed of a closed session. In any case, planned or not, the Council will state the appropriate citation. The citation will always begin with 143- 318.11(a). The numbers that follow in parenthesis will identify the particular closed session topic. For example: The citation 143-318.11(a)3)5) will allow the Council to consult with an attorney (#3) and to discuss the acquisition of real property (#5). S 143-318.11. Closed sessions. (a) Permitted Purposes. - It is the policy of this State that closed sessions shall be held only when required to permit a public body to act in the public interest as permitted in this section. A public body may hold a closed session and exclude the public only when a closed session is required: (1) To prevent the disclosure of information that is privileged or confidential pursuant to the law of this State or of the United States, or not considered a public record within the meaning ofChapter 132 ofthe General Statutes. (2) To prevent the premature disclosure of an honorary degree, scholarship, prize, or similar award. (3) To consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. General policy matters may not be discussed in a closed session and nothing herein shall be construed to permit a public body to close a meeting that otherwise would be open merely because an attorney employed or retained by the public body is a participant. The public body may consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure. If the public body has approved or considered a settlement, other than a malpractice settlement by or on behalf of a hospital, in closed session, the terms of that settlement shall be reported to the public body and entered into its minutes as soon as possible within a reasonable time after the settlement is concluded. (4) To discuss matters relating to the location or expansion ofi industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations, or to discuss matters relating to military installation closure or realignment. Any action approving the signing of an economic development contract or commitment, or the action authorizing the payment of economic development expenditures, shall be taken in an open session. (5) To establish, or to instruct the public body's staff or negotiating agents G.S. 143-318.11 Page 1 ITEM 12 concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed session. A public body may not consider the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the public body or another body and may not consider or fill a vacancy among its own membership except in an open meeting. Final action making an appointment or discharge or removal by a public body having final authority for the appointment or discharge or removal shall be taken in an open meeting. (7) To plan, conduct, or hear reports concerning investigations of alleged criminal misconduct. (8) To formulate plans by a local board of education relating to emergency response to incidents of school violence or to formulate and adopt the school safety components of school improvement plans by a local board of education or a school improvement team. (9) To discuss and take action regarding plans to protect public safety as it relates to existing or potential terrorist activity and to receive briefings by staff members, legal counsel, or law enforcement or emergency service officials concerning actions taken or to be taken to respond to such activity. (10) To view a recording released pursuant to G.S. 132-1.4A. (b) Repealed by Session Laws 1991, C. 694, s. 4. (c) Calling a Closed Session. - A public body may hold a closed session only upon a motion duly made and adopted at an open meeting. Every motion to close a meeting shall cite one or more oft the permissible purposes listed in subsection (a) of this section. A motion based on subdivision (a)(1) of this section shall also state the name or citation ofthe law that renders the information to be discussed privileged or confidential. A motion based on subdivision (a)(3) of this section shall identify the parties in each existing lawsuit concerning which the public body expects to receive advice during the closed session. (d) Repealed by Session Laws 1993 (Reg. Sess., 1994), C. 570, S. 2. (1979, C. 655, S. 1; 1981, C. 831; 1985 (Reg. Sess., 1986), C. 932, S. 5; 1991, C. 694, SS. 3, 4; 1993 (Reg. Sess., 1994), C. 570, S. 2; 1995, C. 509, S. 84; 1997-222, S. 2; 1997-290, S. 2; 2001-500, S. 2; 2003-180, S. 2; 2013-360, S. 8.41(b); 2014-79, S. 9(a); 2016-88, S. 3.) G.S. 143-318.11 Page 2