April 14, 2025 = REGULAR MEETING Minutes of the regular meeting of the Mayor and Board of Commissioners of the Town of Elkin, April 14, 2025 6:00 p.m. at Town Hall. Present: Mayor Will Gwyn, Commissioners Alvin Hayes, Graham Ray, Cicely McCulloch and Robert Ball. Also present: Town Manager Brent Cornelison and Town Clerk Darla Parker. Absent: Commissioner Jeff Eidson. Mayor Gwyn welcomed everyone and called the meeting to order. He asked Police Chief Joey Vanhoy to lead our Pledge of Allegiance. Mayor Gwyn asked for a motion to excuse absent Commissioner Jeff Eidson. Motion was made by Commissioner McCulloch, seconded by Commissioner Ray and passed unanimously. Consent Agenda Approve minutes of the March 10, 2025 Board of Commissioners meeting. Approve minutes of the February 28, 2025 Board of Commissioners retreat. Approve BA#2025-27 to appropriate reimbursement for safety grant from NCLM for traffic barriers. Approve BA#2025-28 to appropriate donations received for the downtown tree project funded by MSD funds. Approve BA#2025-29 to appropriate insurance proceeds from NCLM for repairs to police vehicle. A motion was made by Commissioner Ball to approve the consent agenda in its entirety, seconded by Commissioner McCulloch and passed unanimously. Special Recognitions 1. Mayor Will Gwyn read the Proclamation, recognizing April 2025 as Child Abuse Prevention Month. 2. Main Street Manager, Laura Gaylord introduced Denny and Shannon Lazar. The Main Street Advisory Board has an opportunity to choose a Main Street Champion for their work and dedication to Elkin Downtown. The Lazars were a unanimous choice by the MSAB. They are the owners of the Elkin Vine Line. A video was played of their many accomplishments over the years while being in the Town of Elkin. Much applause and congratulations were given. Public Comments: None Mayor and Board Comments The Mayor and Commissioners thanked the staff for their hard work and helping to make this an amazing town. Many thanks were given to Laura Gaylord for her work in making the downtown area a great place to visit and be proud of. * Public Hearing - Rezoning Application for 197 Morrison Place Planner, Sarah Harris stated that a petition was submitted by BPD Elkin, LLC on March 14, 2025, to request a rezoning at 197 Morrison Place. The Planning Board reviewed the request on March 31, 2025, and has made the recommendation to approve the application to rezone to HB, Highway Business District. The application is consistent with all the objectives and policies for growth and development contained in the Town of Elkin Land Use Plans. See attached the supporting documents and Town Council action request. Mayor Gwyn opened the Public Hearing at 6:13 pm and asked if anyone would like to speak. Ms. Pam Choate of 219 Morrison Place was our only speaker. Having no additional speakers, Mayor Gwyn closed the public hearing at 6:20 pm. Planner, Sarah Harris, informed the Board that three motions must be passed in order to approve the text amendment. 1. The first motion, is the application consistent with all of the objectives and policies for growth and development contained in the Town of Elkin Land Use Plan. A motion was made by Commissioner Ball stating the application is consistent, seconded by Commissioner McCulloch and passed unanimously. 2. The second motion, is the application both reasonable and in the public interest. Commissioner McCulloch made a motion that it is reasonable, seconded by Commissioner Ball and passed unanimously. 3. Adopt an ordinance amending the Unified Development Ordinance of the Town of Elkin, North Carolina and the official zoning map, Elkin, North Carolina. Motion to adopt was made by Commissioner Ball, seconded by Commissioner McCulloch and passed unanimously. * Public Hearing and Review Rezoning Application for Elkin PIN 4952-00-85-7050 Planner, Sarah Harris stated that a petition was submitted by BPD Elkin, LLC on March 14, 2025, to request a rezoning at PIN 495200857050. The Planning Board reviewed the request on March 31, 2025, and has made the recommendation to approve the application to rezone to HB, Highway Business District. The application is consistent with all the objectives and policies for growth and development contained in the Town of Elkin Land Use Plans. See attached the supporting documents and Town Council action request. Mayor Gwyn opened the Public Hearing at 6:20 pm and asked if anyone would like to speak. Having no speakers, Mayor Gwyn closed the public hearing at 6:21 pm. Planner, Sarah Harris, informed the Board that three motions must be passed in order to approve the text amendment. 1. The first motion, is the application consistent with all of the objectives and policies for growth and development contained in the Town of Elkin Land Use Plan. A motion was made by Commissioner McCulloch stating the application is consistent, seconded by Commissioner Ray and passed unanimously. 2. The second motion, is the application both reasonable and in the public interest. Commissioner Ball made a motion that it is reasonable, seconded by Commissioner Ray and passed unanimously. 3. Adopt an ordinance amending the Unified Development Ordinance of the Town of Elkin, North Carolina and the official zoning map, Elkin, North Carolina. Motion to adopt was made by Commissioner Ball, seconded by Commissioner Ray and passed unanimously. Regular Agenda 1. Art Sculpture Program - Main Street Manager, Laura Gaylord presented a program approved by the Main Street Advisory Board to start a rotating sculpture program. There will be (2) locations presented for approval. The first will be the new patio area at west end of Main St and S. Front St. The second location will be the slab at the base of the DOT stairway on E. Main St. The bike rack that is currently located there will be relocated. MSAB art committee will manage and choose works of art to put on display. One-year display agreement, with an honorarium of $1000.00 for the artist to cover expenses. Artist is in charge of delivery, installation and removal of piece. Town may help under some circumstances with special base requirements. Town will cover liability. From Elkin's NCLM provider: "Your policy automatically provides an extension for Unscheduled Fine Art. The most we will pay for loss under this extension is $5,000 (any one item)/$50,000 (any one occurrence). Page 2 of4 Fine Arts valued at $5,000 or higher require an appraisal before we can add them to your policy. " We have also secured the name of an appraiser if needed. After a brief discussion a motion was made by Commissioner McCulloch, seconded by Commissioner Ray and was passed unanimously. (copy of artist application attached) 2. Consider approving a Special Event Application from the Elkin Public Library. The library is planning a Summer Kick Off on Friday, June 13th, 2025 at 111 N. Front Street. They are asking to close a portion of Front Street for the event. The police department and fire department have given their approval for this event and the closure of the road. After a brief discussion a motion was made by Commissioner Ball, seconded by Commissioner Ray and passed unanimously. 3. Consider approving Change Order #1 for the W. Main waterline project. Gilber Engineering has submitted a change order that is for intermediate adjustments to quantities and unit prices to adjust to field condition quantity take offs from bid schedules and also to facilitate payment for installed pipe still to be tested, installed milling and base pavement prior to final overlay pavement as construction progresses. The original contract price is $2,845,080.00. The increase of the change order is $17,198.00 for a new contract price of $2,862,278.00. After a brief discussion a motion was made by Commissioner Ray, seconded by Commissioner Hayes and passed unanimously.. 4. Consider approving updated t-hangar lease and FBO contract. Town Manager, Brent Cornelison presented to the BOC an updated t-hanger lease along with new FBO contract. The FBO contract was updated to reflect the agreement as a "contract" instead of a "lease" agreement. It will renew yearly instead of every 5 years. The t-hanger rental agreement was updated and will now automatically renew each year. Both will be effective on July 1, 2025 to align with the new FY. FBO, Sandy Shore will continue to collect hanger rents. The town has increased the mowing budget for the Airport and it is reflected in the upcoming FY budget. After a brief discussion, a motion was made by Commissioner McCulloch, seconded by Commissioner Hayes and passed unanimously. 5. Budget Update FY25-26 Brent Cornelison gave an update on a few items for the upcoming budget workshop. We will meet on May 5th, 2025 at 12:00pm in the conference room at the Town Hall. We have received quotes from our insurance company and the prices are not as high as first expected. We have yet to receive any pricing from Waste Management or Viola for the water plant. We will look at priorities again of capital items on May 5th. Boards and Commissions Laura Gaylord presented a recommendation from the MSAB of Mr. Michael Brooks of 125 James St, Elkin to fill a vacant seat on the board. A motion was made by Commissioner Ray to approve this appointment, seconded by Commissioner McCulloch and passed unanimously. Ar recommendation from the Elkin Library Board of Trustees to appoint Cameron Beals to the Board. A motion was made by Commissioner Ball, seconded by Commissioner McCulloch and passed unanimously. Page 3 of 4 Manager Updates: 1. May 16th, 2025 we will have a hamburger and hotdog picnic at the shelter at the Town Hall from 11:00 - 1:00. All employees and board members are invited to attend. 2. May 24th, 2025 there will be a ribbon cutting at the newly renovated Crater Park. This will be al kid's event with many activities. Start time will be determined. 3. The DOT would like to re-stripe the intersection of Church Street and W. Market Street. They would like to remove the turn lanes to allow room for driving and better street parking. They would also like to remove the stoplights and install a 4/way stop. After some discussion a motion was made by Commissioner McCulloch to give direction to Town Manager, Brent Cornelison to recommend the re-striping along with leaving the lights up but cover them to give traffic some time to familiarize themselves with the new intersection. The motion was seconded by Commissioner Ray and passed unanimously. There being no further business to discuss, a motion was made to recess the meeting to May 5th at 12:00 noon by Commissioner Ball, seconded by Commjssipper Ray and passed unanimously. The meeting adjourned at 6:52 pm. Will Gwyn, Màyor Atpest: L / a Darla S. Parker, Town Clerk Page 4 of4