Town of Bermuda Run Town Council Meeting Minutes May 13, 2025 = 6:00 PM The Town Council of Bermuda Run held its scheduled meeting on Tuesday, May 13, 2025 at 6:00 PM. The meeting was held at the Bermuda Run Town Hall. Council Members Present: Mayor Mike Brannon, Rae Nelson, Christy Schafer, and Jeff Tedder Council Members Absent: Mike Ernst and Rod Guthrie Also Present: Andrew Meadwell, Town Manager; Brian Williams, Town Attorney; Cindy Poe, Town Clerk; Charlie Chapman, Management Analyst; and Dora Robertson, Finance Director Call to Order Mayor Mike Brannon called the meeting to order and recognized the Quorum. Pledge of Allegiance Moment of Silence It is the intent oft the Town Council to solemnize the proceedings of this meeting, and the business brought before the governing board to offer the opportunity of a reflective moment of silence. Town of Bermuda Run Code of] Ethics Statement/Voting Procedures - Town Attorney Brian Williams Adoption of the Agenda Town Manager Andrew Meadwell requested to have item 10. E. Agreement for Event Planning added to the agenda. Council Member JeffTedder made a motion to approve the agenda as amended. Council Member Christy Schafer seconded the motion. The motion was approved by a vote ofthree (3) infavor and none opposed. Approval of the April 8, 2025 Council Meeting Minutes Council Member Rae Nelson made a motion to approve the April 8, 2025 Council Meeting Minutes. Council Member Christy Schafer seconded the motion. The motion was approved by a vote oft three (3) inj favor and none opposed. Citizen Comments - Vera Williamson of Haywood Drive, Advance spoke regarding her concerns about the proposed text amendment. Proclamations a. Older Americans Month b. NC Municipal Clerks Month 2025 Council Planning Session Update Presentation by Mayor Mike Brannon, and Council Members Rae Nelson and Christy Schafer Proposed Action Items A. Text Amendment (TA-2025-001). Amendment Chapter 11 Administration 11.2 The Boards, Board of Adjustment Following the Planning Board': S review and approval, the amendment proposes to assign the functions and responsibilities ofthe Board of Adjustment from Planning Board to Town Council. Staff calls for a Public Hearing on the matter on Tuesday, June 10, 2025 at 6pm at the Bermuda Run Town Hall. Council Member Rae Nelson made a motion to set a Public Hearing, for June 10. Council Member JeffTedder seconded the motion. The motion was approved by a vote ofthree (3) in favor and none opposed. B. Budget Amendment-General Fund Acceptance from Davie Community Foundation The Town Manager recommends the 2024-2025 General Fund Budget be amended to accept $12,823.27 from the Davie Community Foundation as revenue and expend $12,823.27 for expenses related to the "2025 Flag Project - Blue Heron Trail". Council Member Christy Schafer made a motion to approve the Budget Amendment to accept the funds from the Davie Community Foundation. Council Member Rae Nelson seconded the motion. The motion was approved by a vote ofthree (3) infavor and none opposed. C. Letter of Support - General Election for Bermuda Run Residents at Town Hall The Town Manager requests support from the Town Council to send a letter to the Davie County Board of Elections requesting that General Elections for Bermuda Run residents be held at the Bermuda Run Town Hall instead of Hillsdale Baptist Church. Council Member JeffTedder made a motion to approve the letter ofs support to be mailed to the Board of Elections. Council Member Rae Nelson seconded the motion. The motion was approved by a vote oft three (3) infavor and none opposed. D. Town Manager's 2025-2026 Proposed Budget North Carolina General Statutes require adoption of a budget by June 30th of each year. The Town Manager presents a proposed budget based on feedback from the January Town Council Planning Sessions and subsequent follow-up communication. A public hearing must be held prior to the adoption of the budget. The Town Manager recommends the Town Council set a public hearing on the proposed 2025-2026 budget for Tuesday, June 10, 2025 at 6pm at the Bermuda Run Town Hall. Council Member Jeff Tedder made a motion to set a Public Hearing on the proposed budget on June 10. Council Member Christy Schafer seconded the motion. The motion was approved by a vote ofthree (3) infavor and none opposed. E. Agreement for Event Planning The Town Manager and Town Attorney request Council's approval to create an agreement for town events Food Truck Fridays, and Bermuda Run Food and Brews Festival. There is no incremental cost to the town under this agreement. Council Member Rae Nelson made a motion to approve the Town Manager and Attorney to finalize the agreement. Council Member JeffTedder seconded the motion. The motion was approved by a vote ofthree (3) in favor and none opposed. Mayor Comments: Thanked Smith Grove and Advance Fire Department representatives Recognized Commissioner Benita Finney and thanked her for singing the National Anthem at the Flag Raising Ceremony Davie Respect Initiative Awards - Emma Martin and Sean Lane Davie Medical Center's recent recognition as Outstanding hospital (7th out of all small community hospitals in the United States) Sheriff. JD Hartman to present at the June Council Meeting Adjourn With no further business to discuss, Council Member Jeff Tedder made a motion to adjourn. Council Member Christy Schafer seconded the motion. The motion was approved by a vote oft three (3) in favor and none opposed. Approved Respectfully Submitted 1. Te 17 Mike Brannon, Mayor Cindy Poe, Town Clerk