TOWN OF SUMMERVILLE PARKS & RECREATION DEPARTMENT "Creating Sense of Place Through Parks & Play" & TO: Beth Messervy, Town Clerk CC: Scott Slatton, Town Administrator FROM: Amy Evans, Parks & Recreation Director DATE: June 10, 2025 RE: June Parks & Recreation Committee Minutes The Parks & Recreation Committee met on Monday, June 9, 2025 in the Council Chambers ofthe Town Hall Annex. Chairman Bob Jackson and committee member Aaron Brown and Tiffany Johnson-Wilson participated in the meeting. The meeting was called to order at 5:30PM. Town Administrator Scott Slatton spoke on behalf of Parks and Recreation Director Amy Evans. Mr. Slatton presented item "a," an easement agreement with the Berkeley-Charleston-Dorchester Council of Governments for automatic traffic count devices on the Sawmill Branch Trail. Ms. Johnson-Wilson made a motion, seconded by Mr. Brown, to send the item to full Council with a recommendation for approval. The motion carried unanimously. Mr. Slatton presented item "b," a request from the Summerville Miracle League to erect a scoreboard and install LED lights on the Miracle League field on Laurel Street, with the Town being responsible for paying for the electricity and maintenance of the structures after the Miracle League's initial cost of installation. Mr. Slatton and Steve Hatton with the Summerville Miracle League answered questions from committee members. Ms. Johnson-Wilson made a motion, seconded by Mr. Brown, to move the item to full Council with a recommendation for approval. The motion carried unanimously. With no other business to discuss, Mr. Brown made a motion (seconded by Ms. ohnson-Wilson) to adjourn. Motion passed unanimously and the meeting adjourned at 5:34PM. Sincerely, PuMMOCEW Beth Messervy on behalf of Amy Evans Parks & Recreation Director Town ofSummerville PLANNING AND DEVELOPMENT COMMITTEE REPORT for June 9, 2025 5:30 PM The Planning and Development Committee of Town Council met on June 9, 2025. The meeting was held in the Council Chambers of Town Hall, 200 S. Main Street, Summerville, SC. Committee members present included Richard Waring, Council District 4; Matt Halter, Council District 3; and Bob Jackson, Council District 6. Staff members present included Jessi Shuler, AICP, Director of Planning and other Town staff. The meeting was called to order immediately after the Parks and Recreation Committee meeting at 5:35 PM. Annexations: Ms. Shuler introduced the petitions to annex Dorchester County TMS#s 146-00-00-007, 109 & 112, Jasmine Dr.: 146-00-00- 060, 1324 Lincolnville Rd.: 146-00-00-017. Lincolnville Rd. and 146-00-00-023, 125 Craven Ln.: four parcels totaling approximately 31.8 acres. Currently all zoned R-2, Single-Family Residential, in Dorchester County and requested to be zoned MF-R, Multi-family Residential, following annexation into the Town of Summerville's municipal limits. (Council District 3). Ms. Shuler noted that this was thei item that was postponed from last month's agenda, as thei traffic study was not complete. She added that the traffic study is still in process, and she ecommended that the item be postponed until the traffic study is finalized. Mr. Jackson made a motion to postpone the item until the traffic study is completed, and Mr. Halter made the second. Mr. Waring called for the question, and the motion passed unanimously. Ms. Shuler then introduced the petition by Treat & Woodman LLC to annex TMS# 152-00-00-227, located at Bacon's Bridge Road and Crestwood Drive, and totaling approximately 4.7 acres. Currently zoned R-2, Single-Family Residential, in Dorchester County and requested to be zoned MF-R, Multi-family Residential, following annexation into the Town of Summerville's municipal limits. (Council District 5). She stated that the Planning Commission held a public hearing and made a recommendation for approval of the annexation with a recommended zoning of GR-2 at its meeting on May 19, 2025. Mr. Jackson questioned ift the GR-2: zoning allowed 5 units per acre, and Ms. Shuler explained that GR-2 was actually 2 units per acre, SO the Town's GR-5 zoning would be the closest equivalent to the County's R-2 zoning. Mr. Jackson made a motion to send to Council with a recommendation of approval, and Mr. Halter made the second for the purpose of discussion. Mr. Halter stated that he felt that GR-5 would be the most appropriate zoning district, but he questioned if the applicant still wanted to come into Town with a GR-5 zoning. Ms. Shuler responded that she understood that the applicant did not want to be in Town unless they were approved for the MF-R zoning district. Mr. Halter asked if there were any other zoning districts that would allow townhomes but not apartments. Ms. Shuler stated that the N-R is the only other zoning district that would allow townhomes, but not apartments, but that it was more form-based and would be difficult to use in this more suburban setting. Mr. Halter explained that he wanted to make it work for the applicants, but he did not want to allow a zoning district that would allow apartments in that area. Mr. Waring expressed that he was not as opposed to apartments, and he feels that this is a good project, as the Town has a need for housing, SO he would be in favor of the annexation and MF-R zoning. Mr. Halter questioned if the property was big enough to do a PUD or a development agreement. Ms. Shuler responded that it was definitely not big enough to do a development agreement, but she would have to check about a PUD, as she believes that the minimum five-acre requirement was removed by a previous UDO amendment; however, al PUD document would require al lot of work for such a small project. Following further discussion, Mr. Jackson rescinded his initial motion and made a motion to send the item to full Council with no recommendation, and Mr. Halter made the second. The motion passed unanimously. Rezonings: Ms. Shuler then introduced the request to rezone TMS# 136-11-06-014, located at 1120 Central Avenue, totaling approximately 1 acre, and owned by Lauraleigh Strause, from GR-5, General Residential (5 unitslacre), to G-B, General Business (Council District 1). Ms. Shuler stated that the Planning Commission held a public hearing and made a recommendation for denial of the rezoning at their meeting on May 19, 2025. Mr. Jackson asked why the Commission recommended denial, and Ms. Shuler explained that they did not feel that the G-B zoning was appropriate as the property is still adjacent to single-family residential properties on three sides. Mr. Halter noted that there is a public meeting tomorrow about the widening of Central Avenue to five lanes, and he personally feels that any property along a five-lane road should be zoned for business. Ms. Shuler noted that staff recommended approval, but with the N-B zoning. Mr. Waring explained that he understands that there is residential still adjacent, but that area is very mixed, and he personally would be okay with General Business, as that is the zoning that the applicants need to make their business model work. Mr. Halter made a motion to recommend approval to Council, and Mr. Jackson made the second. The motion passed unanimously. Ms. Shuler then introduced the request to rezone TMS# 145-07-05-055, located at 122 Pebbles Lane, totaling approximately 4.67 acres, and owned by Pebbles Brunson, from AC, Agricultural Conservation, to GR-5, General Residential (5 units/acre). Council District 3). Ms. Shuler stated that the Planning Commission held a public hearing and made a recommendation for approval at their meeting on May 19, 2025. She explained that this is the same property that was rezoned to Agricultural Conservation last year shortly following the applicant's father's death. The applicant hoped to be able to make use of the property for an agricultural coop, but then she realized that she would not be able to sustain her original intent, and she is just wanting to rezone the property back to what it was zoned previously SO that she can sell t, as her father intended. Mr. Halter made a motion to recommend approval to Council, and Mr. Jackson made the second. The motion passed unanimously. UDO Amendments: Ms. Shuler then introduced the proposed amendments to the Summerville Unified Development Ordinance (UDO), Chapter 5Chapter 5, Subdivision and Infrastructure Standards, Sections! 5.10.3. Drainage Easements, 5.11.2, Required Improvements for Final Plat Approval, and 5.11.3, Warranty Liability Period. Ms. Shuler stated that the Planning Commission held a public hearing and made a recommendation for approval at their meeting on May 19, 2025. Mr. Jackson made a motion to recommend approval to Council, and Mr. Halter made the second. Mr. Halter asked for an explanation of the changes. Ms. Shuler explained that these amendments were requested by the Engineering staff. They have recently encountered issues with these requirements, as the initial language did not take into account differences for commercial and residential developments. In addition, there were some clarifications that were needed. Mr. Halter asked if this would in any way make it more cumbersome to close out projects, and Bonnie Miley, Town Engineer, responded that this should actually make it a smoother process for commercial developments and provided examples. Following the discussion, Mr. Waring called for the question, and the motion passed unanimously. Ms. Shuler then introduced the proposed amendments to the Unified Development Ordinance, Chapter 13, Administration and Procedures, Section 13.3, Boards and Commissions. Ms. Shuler stated that the Planning Commission held a public hearing and made a recommendation for approval at their meeting on May 19, 2025. She explained that this amendment is being requested by staff to create a Cultural Arts Commission. Town Council recently adopted a resolution to designate a cultural district in the Town, and this amendment will create a commission to support arts and culture throughout the Town. Mr. Jackson made a motion to recommend approval to Council, and Mr. Halter made the second. The motion passed unanimously. Ms. Shuler then introduced the proposed amendments to the Unified Development Ordinance, Chapter 13. Administration and Procedures, Section 13.3.5, Design Review Board, Subsection D, Duties and Responsibilities: Section 13.3.6, Historic District/Board of Architectural Review, Subsection F. Duties and Responsibilties: Section 13.4.1, Summary Table of Permit Processes: Section 13.7.1, Zoning/Development Permit: Certificate of Compliance: CondionalTemporary Use Permit, Subsection A, Applicability; Section 13.8.1, Certificate of Appropriateness (Minor), Subsection A, Applicability (Minor); Section 13.8.2, Certificate of Appropriateness (Major), Subsections A, Applicability (Major), and C, Public Notification: and Section 13.8.3 ComeralMtFambnestes Design Review. Subsections B, Exceptions, and H, Decisions/Findings of Fact. Ms. Shuler stated that Planning Commission held a public hearing and made a recommendation for approval of some, but not all, the amendments at their meeting on May 19, 2025. She noted that she had provided a comparison of the staff recommended amendments versus what the Planning Commission recommended and detailed the three main changes that the Planning Commission voted to remove from the amendments: the ability for staff to approve paint color; removing the requirement for posting in the newspaper and mailing letter to adjacent property owners for projects that require BAR review; and the ability for staff to approve minor changes for projects that have already gone through the DRB process. Mr. Halter asked what constitutes a minor change, and Ms. Shuler responded that it would be upi to staffs discretion but gave examples. Mr. Halter then asked if the staff recommended changes would make it easier or harder to do business in town, and Ms. Shuler stated that it should make it much easier. Mr. Halter made a recommendation to send to Council with no recommendation, and Mr. Jackson made the second. Mr. Waring noted that he has read through the changes, and he supports the staff changes as he feels the changes would make the process much quicker. Following the discussion, Mr. Waring called for the question, and the motion passed unanimously. Site Plan Approval: Ms. Shuler then introduced the approval ofs site plan fort the new SHS Tennis Courts at 500 Greenwave Boulevard (zoned PL). She explained that this was before them because of the PL zoning, and staff has no major concerns. Mr. Jackson made a motion to recommend approval to Council, and Mr. Halter made the second. The motion passed unanimously. Following no additional business or discussion, the meeting was adjourned at 5:53 PM on a motion by Mr. Jackson and a second by Mr. Halter. Respectfully submitted, Bule gGA Jessi Shuler, AICP June 10, 2025 Director of Planning - 1 ED - w PUBLIC SAFETY COMMITTEE Minutes from June 9, 2025 The meeting was called to order at 5:54pm by Aaron Brown. Committee members Matt Halter and Kima Garten were also in attendance, as were Chief Deputy Chris Hirsch and Chief Brent Melcher. Press and public were duly notified. The meeting was livestreamed from the Town's web site. Chief Deputy Hirsch presented item "a" on the agenda, a proposed amendment to the current ordinances to ban "illegal camping" on public and private property. He stated that this would be keeping in line with our neighboring municipalities' and counties' ordinances regarding encampments. Some discussion followed. Ms. Garten made a motion, seconded by Mr. Halter, to move the item to full Council for first reading of a proposed ordinance amendment. The motion carried unanimously. Chief Deputy Hirsch presented item "b" on the agenda, a renewal of the Memorandum of Understanding between Summerville Police Department with Dorchester County Sheriff's Office for Metro Narcotics Unit and sharing rental and WiFi for their office space. Chief Deputy Hirsch stated that the SPD would be paying rent to the DCSO in this agreement. Mr. Halter made a motion, seconded by Ms. Garten, to move the: item to full Council with a recommendation for approval. The motion carried unanimously. Chief Deputy Hirsch presented item "c" on the agenda, authorization for the SPD to enter into a MOU with the Florence County Sheriff's Office. Ms. Garten made a motion, seconded by Mr. Halter, to move the item to full Council. The motion carried unanimously. Mr. Halter made a motion, seconded by Ms. Garten, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 6:00pm. Respectfully submitted, Dwn Beth Messervy, Yown MUMEY 6 le EPS TOWN of SUMMERVILLE PUBLIC WORKS AND COMMITTEE ON WATER SUPPLY June 9, 2025 The Public Works and Committee on Water Supply met on Monday, June 9, 2025 in Council Chambers at 200 South Main Street. Chairperson Kima Garten called the meeting to order at 6:02pm. Committee members Richard Waring and Tiffany Johnson-Wilson were also present, as well as Bonnie Miley, Town Engineer. The public and press were duly notified, and the meeting was livestreamed from the Town's website. Ms. Miley presented item "a" on the agenda, a request by Dorchester Habitat for Humanity for the Town to open Half Street SO that Habitat can access two properties that they own on the street. Ms. Miley reported that Habitat provided an estimate for the project, which they are asking for the Town to pay for. The costs are estimated at $10,000 for surveying, $35,000 for design, and $650,000 for construction to build the road within the existing right of way all the way to Weber Street. Ms. Miley stated that the Town could use State Accommodations Tax money to fund this project. Some discussion tollowed. Mr. Waring made a motion, seconded by Ms. Johnson-Wilson, to move the item to full Council for discussion. The motion carried unanimously. Ms. Miley presented item "b" on the agenda, the owner oft the property at 600 Boone Hill Road is requesting authorization from the Town to do his own improvements to the adjacent Town- owned property on the corner ofHutson and Boone Hill. Mr. Waring made a motion, seconded by Ms. Johnson-Wilson, to move the item to full Council with a recommendation for approval. The motion carried unanimously. Ms. Miley presented item "c" on the agenda, requested amendments by SCDOT to the First Push Agreement for snow and debris removal on state roads; the agreement was signed in February of 2025. Mr. Waring made a motion, seconded by Ms. Johnson-Wilson, to move the item to full Council with a recommendation for approval. The motion carried unanimously. Ms. Miley presented item "d" on the agenda, an update on the Lee Street sidewalk project. Ms. Miley reported that the Town has received all slope permissions from the owners of the property where the sidewalk will be installed. She stated that the permitting for the project through the SCDOT would have to be resubmitted, because the original permitting expired in 2021. Ms. Miley stated that she would like to use a cooperative purchasing agreement with Dorchester County to hire a contractor instead of the Town bidding out for one; Ms. Miley explained that this will speed up the process of completing the project, which was originally started in 2021. She informed the committee that she estimates the cost of the project to be at $350,000, which can be pulled from funds budgeted specifically for sidewalks in the FY25-26 budget cycle. Ms. Garten reminded the committee that the sidewalk connects to schools, the swimming pool, and the Sawmill Branch Trail. Ms. Johnson-Wilson asked why the Lee Street sidewalk became the priority for the $500,000 that is budgeted for sidewalks. Ms. Miley explained that this project has been pushed off over and over again for the past 4 years for other sidewalk projects, and now that the slope permissions are all approved, the Town is in an excellent position to use cooperative purchasing with Dorchester County to finish the project once and for all. Ms. Johnson-Wilson asked why Ms. Miley wanted to use the County's contractor through cooperative purchasing instead of the Town bidding the job out themselves. Ms. Miley explained that the cooperative purchasing agreement allows the Town to save time and money by moving forward expeditiously since the Town would not have to take the staff time to prepare bid documents, wait the 30 days during the bidding period, take the time to review the bids, and bring the bids to Council for approval. Ms. Johnson-Wilson stated that the Town could get a price lower than $350,000 if the Town bids out the project, and that she disagrees with piggybacking with Dorchester County to use their contractor that has already been vetted. Ms. Garten stated that Newington, her neighborhood, is really hoping to get the Lee Street sidewalk done before school starts in August; Ms. Miley said that by using the cooperative purchasing agreement with Dorchester County, there is a strong chance that the project could be done in this timeline. Mr. Waring asked if Dorchester County recently used the contractor that the Town would use, and Ms. Miley confirmed that the County has. Ms. Garten asked if the Town piggybacks on Dorchester County's contractor, when could the project get started. Ms. Miley reported that after the Town gets the encroachment permits from SCDOT, the construction could start immediately. Ms. Miley informed the committee that if the Town bids out the project, the earliest that the Council would even see the bids received would be September. Ms. Johnson- Wilson made a motion, seconded by Mr. Waring, to send the item to full Council for further discussion. The motion carried unanimously. There being no further business, the meeting was adjourned at 6:23pm. Respectfully submitted, PALAALLR Beth Messervy, Jown Clerk TOWN of SUMMERVILLE, SC FINANCE COMMITTEE REPORT June 9, 2025 The Finance Committee met on Monday, June 9, 2025. Present were Mayor Touchberry and Committee: members Richard Waring, Kima Garten, Aaron Brown, Matt Halter, Bob Jackson, and Tiffany Johnson-Wilson. Also present were Town Administrator Scott Slatton, Town Attorney G.W. Parker, and Town Clerk Beth Messervy. Other staff members, members of the press and members ofthe public were duly notified. The meeting was held in Council Chambers on the third floor of the Annex Building at 200 S. Main Street and livestreamed from the Town's web site. Welcome Mayor Touchberry called the meeting to order at 6:27pm. Presentation of Dan Cabral, Assistant Finance Director, presented the May 2025 financial Financials statements. Miscellaneous Mr. Jackson made a motion, seconded by Mr. Brown, to enter into a contract in the amount of$75,180 with TischlerBise, Inc. for the Evaluation and Update of Existing Impact Fee Structure and Capital Improvements Plan as required by law. Budgeted funds to come from Planning. The motion carried unanimously. Mr. Slatton explained that the Intergovernmental Agreement with Berkeley County for project management of the Cedar Street Extension had been approved by Council, but that Berkeley County is asking for an addendum to require the Town of Summerville be responsible for any costs beyond the $5 million that Berkeley County is supplying from their transportation tax for the project. Mr. Slatton stated that acquiring the right of way alone is estimated at $3 million, and the Town does not have any current funding sources identified for any expenses over the $5 million. He also noted that the Village at Summerville Presbyterian Home is reporting that they are not getting any response from Michael Baker International, the engineer on the project, in regards to the project running along side their property. Mr. Slatton stated that there is not a formal document for the addendum requested by Berkeley County; there was only email communication. Mayor Touchberry stated that the Town needs to be respectful of Berkeley County's request because Berkeley County dedicated money from their transportation sales tax to their portion oft the Cedar Street Extension. Mayor Touchberry went on to say that the Town should consider reaching out to partners such as CHATS, BCDCOG, and CTC to seek additional funding for the project. Mr. Halter stated that he sees three options: 1) Look for additional funding 2) Proceed through the right of way acquisition 3) Put the project on hold. Mr. Halter explained that he was fine with any ofthose options. Mr. Slatton stated that he questions the basis upon which this project was developed, since there were no traffic studies done for it. Ms. Garten reminded the committee that this project was brought up 5 or 6 years ago by a Town staff member as an extra road to relieve traffic on Main Street, but that she is in agreement with cutting Finance Committee Report June 9, 2025 Page 2 their losses and stopping the project. Ms. Johnson-Wilson stated that she thinks the Cedar Street Extension is absolutely needed and that the Town needs to utilize the money that Berkeley County is providing for the project. Mr. Halter suggested that the Mayor appoint an ad hoc committee to help Mr. Slatton work with Berkeley County on the addendum. Mayor Touchberry agreed, and he appointed the following members to the committee: Mr. Halter, Ms. Johnson-Wilson, and Bonnie Miley (Town Engineer). No action was taken on the requested addendum. Ms. Johnson-Wilson made a motion, seconded by Mr. Brown, to deny authorization to renew the contract with Trident Security Services for security guards in Town Hall and the Annex building. Ms. Johnson- Wilson stated that the Town is spending too much money on security guards who are not being well-utilized and that the Town has police officers that can do the jobs of the security guards in Town Hall and the Annex building. Mr. Slatton explained the details of the contract renewal, with the number of guards decreasing from 3 to 2 and the pay: per. hour of each guard increasing; he stated that the contract renewal is an overall decrease in cost from the previous year. Mr. Slatton, while not speaking on behalf of Chief Wright, stated that previous conversations regarding using police officers instead of security guards in Town Hall and the Annex building did not lend themselves to implementing the change. Ms. Johnson-Wilson stated that Chief Wright would have to do what Council tells him to do; Mr. Slatton explained that while that is true, the Police Department" S budget does not consider providing security for Town Hall and the Annex building. Mr. Waring stated that when he was the Fire Chief, the Town did try to use Summerville Police Department officers for security in the buildings, and the situation created problems. Mr. Waring reminded the committee that Town Hall and the Annex building are public buildings and that the Council has a duty to protect the Town's employees and the Town's citizens. Mayor Touchberry asked the committee to consider that the cost of dedicating police officers as security guards includes Town salary and benefits, as well as weapons and gear costs, making it more fiscally responsible to go with the outsourced security guards. The motion to deny the renewal ofthe Trident Security Services contract failed 2-5, with Ms. Johnson-Wilson and Mr. Brown voting in favor. Mr. Waring made a motion, seconded by Mr. Halter, to approve the renewal agreement with Trident Security Services as presented. The motion carried 6-1 with Ms. Johnson-Wilson voting in opposition. Ms. Johnson-Wilson made a motion, seconded by Mr. Jackson (for discussion), to deny the amendment to 2024-2025 CDBG Annual Action Plan - redirecting funds from the Gadsden Acres Stormwater Flood Drainage Improvements to Doty Park Playground Improvements. Ms. Johnson-Wilson stated that she is very familiar with CDBG funds, and that she opposed the Annual Action Plan last year. She explained that while she is "all for" improvements to parks and recreation, the Town can use impact fees for those improvements; she then made a motion, seconded Finance Committee Report June 9, 2025 Page 3 by Ms. Garten, to amend her original motion to use the funds for sidewalks and crosswalks instead. Mr. Slatton explained that CDBG funds can only be used in LMI districts, and currently, Mr. Brown's district (District One) is the only district falls in a LMI (low to moderate income) area. Mr. Slatton went on to state that the Gadsden Acres Stormwater Flood Drainage Improvements are complete, and that $106,000 is left over to be spent according to CDBG guidelines. He stated that Doty Park is in an LMI area, SO CDBG funds can be used for improvements to it. Mr. Slatton reminded the Finance Committee that a public hearing for this amendment was advertised and held already, and that changing where the funds go to would probably require a new public hearing and advertisement. Ms. Garten asked what improvements were going to be made to Doty Park with the money, and Mr. Jackson stated that he believed it was to be used to replace the outdated playground equipment. Mr. Halter asked that Ms. Johnson-Wilson provide specific sidewalk and crosswalk projects that she would like to see the $106,000 go towards. Ms. Johnson-Wilson withdrew her original motion to deny the amendment, as well as her amendment to her original motion. Ms. Johnson-Wilson then made a motion, seconded by Mr. Halter, to postpone the item until theJuly Finance Committee meeting. The motion carried 6-1, with Mr. Waring voting in opposition. Surplus Mr. Waring made a motion, seconded by Ms. Garten, to surplus and sell Vehicles and Fire and Rescue Town Asset# FDME006, Go Devil 1656 boat, Evinrude Equipment 40hp motor and trailer. Funding from sale is requested to go towards updating water rescue team equipment. The motion carried unanimously. Ms. Garten made a motion, seconded by Mr. Halter, to surplus and sell Streets Department vehicle S-108, a 2017 Freightliner debris truck. The motion carried unanimously. Town Mr. Slatton reported that the Town received a score of93% on its risk Administrator's management assessment on the property and liability side, resulting in Report decreased premiums. He also reported that the Town received approval from the Army Corps of Engineers for the Ashley River Preserve project. Finally, he stated that staffis meeting with Edifice and Creech & Associates on Wednesday to start discussions on pricing of the new public safety complex. Executive There were no items for Executive Session at the June 9, 2025 Finance Session Committee meeting. Other Business Mr. Brown stated that it was "interesting" to see that CDBG money got transferred into a different direction and that the money needs to go to the people in his district who need help with their homes. Adjourn Mr. Waring made a motion, seconded by Mayor Touchberry, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 7:15pm. Respectfully submitted, TthMupuRv Beth Messervy, Town Clerk