EPHRATA AREA JOINT AUTHORITY MINUTES = MAY 8, 2025 The meeting was called to order at 7:00 PM by Chairman Thomas Reinhold in the Council Chambers of the Borough Office, located at 124 South State Street. Attendance Board Members: Chairman Thomas Reinhold, Vice Chairman Clark Stauffer, Treasurer Steve Sawyer, Assistant Treasurer Jonathan Zimmerman and Members Tim Barr and Luke Rohrer Staff and Officials: Aaron Zeamer (Solicitor), Jeff Bologa (Becker Engineering), Nancy Harris (Borough Manager), Karen Gerhart (Director of Finance), Scott Mohn (Water Manager), Stephanie Fasnacht (Executive Assistant) Call to Order Chairman Reinhold called the meeting to order at 7:00 PM. Adoption of Agenda Ms. Harris provided confirmation of the following: 1. The meeting agenda was posted on the Borough's website and at Borough Hall no later than 24 hours in advance of the time of the meeting. 2. The meeting agenda included a listing of each matter of Authority business that will be or may be the subject of deliberation or official action at the meeting. 3. There were no changes made to the meeting agenda after it was posted. 4. The meeting agenda was made available to individuals in attendance at the meeting. Chairman Reinhold asked if there were any requests to add a matter of Authority business to the meeting agenda. Seeing none, Chairman Reinhold asked for a motion to accept the meeting agenda as posted. Mr. Barr moved and Mr. Rohrer seconded to approve the meeting agenda as posted. Motion carried unanimously. Approval of Minutes = April 10, 2025 Motion by Mr. Stauffer, seconded by Mr. Zimmerman, to approve the minutes of the April 10, 2025, meeting. Motion carried unanimously. Public Comments No public comments were made. Financial Reports Motion by Mr. Zimmerman, seconded by Mr. Barr, to approve the financial reports. Motion carried unanimously via roll call vote. Payment of Bills Motion by Mr. Sawyer, seconded by Mr. Rohrer, to ratify the payment of bills. Motion carried unanimously via roll call vote. Action Items a. None Ephrata Area Joint Authority Minutes May 8, 2025 Discussion Items a. 2025-2026 Proposed Budget Ms. Gerhart presented the proposed 2025-2026 budget, which includes a rate increase and debt borrowing. She requested Board feedback on whether to proceed with the current proposal or explore alternatives. The Board agreed to move forward with the presented budget, with Ms. Gerhart to provide a final version via email in early June for review ahead of the scheduled vote on June 12, 2025. Engineering Report Mr. Bologa highlighted ongoing projects, including: Lincoln Tank: Becker is coordinating structural requirements for inclusion in the tank rehabilitation project. A Preliminary Project Design, Permitting, and Construction Schedule was prepared by Becker. New Source Development: Coordinating development plans with property owner, SRBC, and PADEP. Distribution System Hydraulic Modeling: Issued a DRAFT Report and will coordinate a follow-up meeting with staff. Wildflower: Received and reviewing a design submission and water capacity request. 1126 Steinmetz Road: Received a schematic for installation of additional mobile homes on the property adjacent to the Well 4 water treatment facility and issued a review letter. Operations Report April 2025 System Demand: 1.654mgd (average) 2025 System Demand: 1.683mgd (average) April 2025 Accounted for Water: 88.0% 2025 Accounted For Water: 88.4% Next Meeting The next meeting date is Thursday, June 12, 2025. Adjournment Meeting adjourned at 8:11 PM. Respectfully submitted, May Chv Nancy E. Harris, P.E. Secretary SJF 2