MAYOR AND COUNCIL MEETING May 13, 2025 6:00 P.M. The Mayor and Council met for their Regular meeting. Those Present: John Howard Mayor Lee Malcom Vice-Mayor Myoshia Crawford Council Member Charles Boyce Council Member Julie Sams Council Member Adriane Brown Council Member Tyler Gregory Council Member Greg Thompson Council Member David Dickinson Council Member Logan Propes City Administrator Paul Rosenthal City Attorney Russell Preston City Attorney Absent: Staff Present: Danny Smith, Jeremiah Still, RV Watts, Andrew Dykes, Brad Callender, Les Russell, Brian Wilson, Mike McGuire, Kaitlyn Stubbs Visitors: Laura Powell, Samir Pariku, Tigar Shah, Pearce Giles, Billy Mitchell, Vincent Nguyen I. CALL' TO ORDER - JOHN HOWARD 1. Invocation Council Member David Dickinson gave the invocation. 2. Roll Call Mayor Howard noted that all Council Members were present. There was a quorum. 3. Amend Agenda Need to amend the agenda to waive department: reports as well as City Administrator/ Assistant City Administrator Report. Motion by Malcom, seconded by Brozon. Passed Unaninously 4. Approval of Agenda Motion by Thompson, seconded by Malcom. Passed Unanimously 5. Approval of Consent Agenda a.. January 21, 2025 Planning Commission Minutes b. March 13, 2025 DDA Minutes C. March 13, 2025 DDA Executive Session Minutes d. March 13, 2025 CVB: Minutes e. March 25, 2025 HPC Minutes f. April 8, 2025 City Council Minutes g. April 8, 2025) Executive Session Minutes h. April 10, 2025 DDA Minutes i. April 10, 2025 CVB Minutes To approve the consent agenda as presented. Motion by Crawford, seconded by Sams. Passed Unanimously II. PUBLIC FORUM 1. Public Comments Mr. Pearce Giles, of Monroe, Ga, Mr. Giles thanked both the mayor and the police chief for visiting during the last week. He presented a letter stating what they have done since January. They have cared for 1,994 families. He asked for help from the community and City. Mr. Samir Pariku- Mr. Pariku was supposed to be on the agenda for a beer and wine license. Mr. Billy Mitchell, of Monroe, Ga, Mr. Mitchell came to speak on behalf of Miss. Rice. She owns twol lots in town that she would like to sell, but due to the moratorium, Mary they could not supply sewer access. She needs to sell both lots, and they want to ask for an appeal on the moratorium for thesei two lots. Mr. Vincent Nguyen, Mr. Nguyen shared he is a new business seeking his alcohol license. He is set for the June Council Member. III. BUSINESS ITEMS 1. City. Administrator Update- Logan Propes 2. Assistant City Administrator Update- Chris Bailey 3. Department Reports a. Monthly Central Services Report- Chris Croy b. Monthly Code Report- Brad Callender c.1 Monthly Economic Development Report- Brian Wilson d. Monthly Finance Report- Beth Thompson e. Monthly Fire Report- Chief Dykes f. Monthly Police Report- RVI Watts g. Monthly Solid Waste Report- Danny Smith h. Monthly Streets & Transportation Report- Jeremiah Still i. Monthly Telecom Report- Mike McGuire j. Monthly Water, Sewer, Gas & Electric Report- Rodney Middlebrooks 4. Department Requests a. 2025 Local Road. Assistance Administration Funds (LRS) Mr. Still is requesting approval to spend the Local Road Assistance Funds ($253,601.76) on Breedlove St and Davis St with deep patch and overlay. Davis St will be to S. Madison to the dead end and that would be deep patch, milling, and overlay. This would total roughly 2.1 miles, this money does not require a match Motion to approve by Dickinson, Seconded by Sams Passed mmanimously b. Tap Grant Bid. Award - PI 0016630 This is for the' Tap grant applied for in 2018- It will run from N. Broad St. at Marable all the way down tol E. Highland to N. Lumpkin. This will be a major streetscape overhaul that will tie in several elements of the streetscape project that we did with the LCI project on S. Broad. We put that out for bid after GDOT approval; the bid came right there within estimates. The lowest bid was Ohmshiv Construction LLC- $3,879,119.25- this will come from SPLOST and we are only responsible for 20% of it because it is a GDOT administered federal grant. We will end up paying $775,823.85. We are asking for approval of this contract with Ohmshiv Construction LLC. Motion to approve by Dickinson, Seconded by Gregory Passed manimously CAT&T Mobility Corporation Lease Agreement Mr. Croy shared the lease agreement between the City of Monroe and AT&T Mobility Corporation. We are seeking Council approval to lease out a part of the water tank that sits at Washington and Wayne St for them to put some equipment up there to increase the signal in Monroe. The lease agreement item is for 10 years and has an annual rent of $35,000. Motion to approve by Thompson, Seconded by Malcom Passed manimously IV. NEWI BUSINESS 1. New Business a. Resolution - Language Access Plan Mr. Propes shared this resolution is in conjunction with HUD: funding and our CDBG redevelopment fund program with the Georgia Department of Community Affairs. It names Beth Thompson as the coordinator for the LAP- Language Access Program. Once awarded our redevelopment loan from DCA we will have to put in place a specialty language access plan for those with limited English that may need access to various federal grants. Motion to approve by Gregory, Seconded by Malcom Passed manimously b.. Appointment of Personnel Hearing Officer Staffi is requesting to re-appoint Roy E. Manoll III as the contracted personnel hearing officer for the City of Monroe. Motion to approve by Sams, Seconded by Dickinson Passed mmanimously C. Resolution Appoint Mayor as. MEAG Voting Delegate and Logan Propes as alternative Voting delegate. Motion to approve by Gregory, Seconded by Thompson Passed manimously d. HPC: Member Appointment Mr. Callender shared that there are two appointments that expired on May 1st. We only had one applicant, and that being Laura Powell. There was no applicant for Jane Camp. According to the Code of Ordinances, Jane Camp will remain in that seat until someone is appointed. The recommendation to City Council is to re-appoint Laura Powell to a term of three years. Motion to approve by Gregory, Seconded by Sams Passed amanimously V. DISTRICT ITEMS 1. District Updates a. Malcom- shared that the rain did: not keep people away on Saturday. Downtown and the McDaniel Tichenor House Garden Party were very well attended. b. Crawford- Ms. Crawford shared that the way we do reserving of the parks is not working and we need to do something better. First come First serve is not working and issues have arisen. Mr. Propes shared that we do not have a full reservation system for our parks. We have one for created for the fairgrounds, and such. C. Brown- Ms. Brown shared that Community Impact Day was coming up on July 26. This is a day where they do work with Gwinnett Walton Habitat. d. Gregory- Thanking electric and fire on Sunday for moving quickly to take care of a fallen tree and transformer. The City of Monroe collaborating with Habitat got a CHIP grant. This will allow them tol build 2-3 homes a year for the next few years. e. Thompson- District 7 is well! Mr. Thompson informed Council that two weeks ago governmental affairs went up and visited Georgia delegation in Washington trying to remind them as they go through the budget not to pick the low hanging fruit as far as tax exempt bonds for building, and out build America bonds that we are heavily invested in for building Vogtle 3 and 4. If they take these off the table, it could end up costing everybody in their utility bills. Wel have good support from Georgia delegation but the problem is the Georgia delegation does not have anyone on Ways and Means Committee that will: make the final decision on what they will cut out of the $4 trillion. MEAGS effects would be! $1.31 billion over the next 30 years f. Dickinson- Received calls and emails as well in regards to statues. Would love to see us spotlight local artists. 2. Mayoral Update a. Mayor Howard shared that he had posted an article about how local officials are making life better for residents. VI. ADJOURN TO EXECUTIVE SESSION Motion by Cravford, Seconded by Malcom Passed unanimously VII. EXECUTIVE SESSION 1. Personnel 2. Real Estate Motion to. Adjourn out of Executive Session Motion by Thompson, Seconded by Brown Passed unanimously Meeting Called Back to Order at' 7:35pm VIII. ADJOURN-737pm Motion by Crawford, Seconded by Boyce Passed unanimously Johni Howard, Mayor Logan Propes, City Clerk