Regular City Council Meeting Idalou City Council May 12th, 2025 The regular meeting ofthe Idalou City Council was called to order by Mayor Russ Perkins. Those in attendance were Mayor Russ Perkins, Darrell Fuller, Joe Sisk, Kyle Dubois, Brendi Pierce and Albert Bravo. Staff in attendance were City Administrator Suzette Williams, Public Works Director Oscar Rodriguez, ChiefofPolice Eric Williams and City Secretary Renee Wilbanks. Also in attendance citizens Larry Work and Donald Cave and Chelsey Baldiva with SPAG. Public Comment: Larry Work and Donald Cave both addressed the Council regarding the intersection at gth and Ilex and the paving of gth to see if any improvements would or could be made in the near future. A motion was made by Brendi Pierce and seconded by Joe Sisk to approve the April Regular Minutes. Motion passed. A motion was made by Kyle DuBois and seconded by Darrell Fuller to approve the April bills. Motion passed. Oscar presented the Public Works Report for April Eric presented the Police Report for April: Eric reported to the Council that he has received interest from SPAG Academy students that will graduate during the summer months for the two open positions. There is still an abundance of training happening. The department also received the six rifle-rated ballistic shields that were purchased through State Grant Funds. Present 1st Quarter (Calendar) Fire Report: Russ presented the Council with the 1st quarter Fire Report. The new B1 is in service and the B2 is ready for service, once in service training is completed. The new command unit is about 50% complete. The FD has received a $25,000.00 Protective Equipment grant from the Texas Forest Service. The FD will apply for new bunker gear and start replacing some of the gear that Lubbock County purchased in 2021. Suzette presented the EMS Report: The EMS financial summary for the month of April. EMS expenditures totaled $25,850.90, while revenue from billing and the UMC Subsidy amounted to $13,272.30, resulting in a shortfall of$12,578.60. This deficit was supplemented by the General Fund. Year-to-Date Summary (as of April 2025): EMS Revenue: $72,085.75 UMC Subsidy: $35,099.70 Total Revenue: $107,185.45 (56% of total funding) Total Expenditure: $192,633.89 General Fund Contribution: $85,48.41 (44%) Suzette presented the Financial Report: Presentation by South Plains Association ofGovernment (SPAG) on Grant Opportunities: Chelsey Baldiva incoming Director of Regional Services, presented grant opportunities that the city may consider in the future. Solid waste grants, and homeowner reconstruction assistance being the top two that might benefit our community. Discussion and Consider on Issuing a Request for Proposal (RFP) for Park Improvement Project Funded by Idalou EDC - Replacement of Basketball Court with Multi-Use Court for Basketball and Pickleball: Suzette informed the Council at the most recent meeting of the EDC they voted to move forward with the Basketball Court Renovation Project at the City Park. This project qualifies as a quality-of-life improvement and qualifies as an allowable expense under Type B EDC regulation. EDC has committed to funding the project 100% of project costs. The contract will be administered through the City of Idalou consistent with standard procurement procedures and to ensure appropriate oversight. A motion was made by Joe Sisk and seconded by Albert Bravo for the City to authorize the issuance of a RFP for the basketball court renovation. This step will allow us to solicit bids and proceed with the project in a timely and transparent manner. The motion passed with Brendi Pierce abstaining since she is on the EDC Board. Discuss and Consider Adopting Summer Schedule for 2025: A motion was made by Brendi Pierce and seconded by Kyle DuBois to approve the summer schedule. Motion passed unanimously. Update on Lead and Copper Identification Project and TWDB Loan Request: Suzette informed council that if the city were to accept the Water Texas Development Board (TWDB) that it obligates the city in repairing both residential and city identified lead/galvanized lines. It is unclear if the city is required by EPA to replace residential lines. Until the guidelines become clear, staff recommend that the council not move forward with the TWDB loan at this time. Update on Water Meter Request for Proposal Project: After some discussion a committee was appointed to review the submitted proposals and provide a recommendation to the council at an upcoming meeting. The committee will be comprised ofKyle Dubois, Darrell Fuller, and Joe Sisk. Update on 2024 USDA Projects: City staff provided an update on the 2024 USDA-funded projects. Maguire Inc. has been granted a 90-day contract extension to complete work on the newly constructed water tower. The contractor was advised that no further extensions will be granted. Should Maguire Inc. exceed the extended contract deadline, liquidated damages of$1,000.00 per day will be assessed. Discuss and Review 2025 Budget Calendar: The dates were discussed and decided for the budget calendar. Request by Mayey for Agenda Items for the Next Council Meeting: A motionby Joe Siskandseconded by Brendi Pierce to adjourn. Motion passed. Mayor Russ Perkins