THE STATE OF TEXAS K COUNTY OF DAWSON K CITY OF LAMESA K MINUTES OF THE CITY COUNCIL REGULAR CALLED MEETING: December 17, 2024 On this the 17th day of December 2024, at 5:30 P.M., there came on and was held a regularly called meeting of the City Council ofthe City of Lamesa, Dawson County, Texas. Notice of such meeting having been posted at the City Hall at 601 South First Street in the City of Lamesa, Texas in accordance with the provisions of the Texas Open Meetings Act (Texas Govt. Code, Chapter 551). The following items were listed on the notice and the following proceedings were had, viz.: CALL TO ORDER: Mayor Stevens announced that the meeting was being held in accordance with the provisions of the Texas Open Meetings Act (Texas Govt. Code, Chapter 551), and that discussion and actions are limited to the agenda items as posted. A quorum being present as evidenced by the presence 7 City Council Members were present: JOSH STEVENS Mayor HAYDEN DAAVIS Council Member - District 1 FRED VERA Council Member District 2(Absent) GLORIA V. RODRIGUEZ Council Member - District 3 DANNY JACOBS Council Member - District 4 BOBBY G. GONZALES Council Member - District 5 Mayor Pro tem JAMES GRAYSON Council Member - District 6 City staff members present at the meeting: JOE HINES CITY MANAGER BETTY CONDE CITY SECRETARY RUSSELL CASSELBERRY CITY ATTORNEY Members of the press present at the meeting: Mary Elizabeth Members of the public present at the meeting: Wayne Chapman Sandy Trevino Robert Ramirez Ron Mann Brian Beck Larry Duyck Josh Peterson Mona Ferguson Tom Anderson Irma Ramirez Christian Candreva Anthony Vitolas Fred Vitolas Lori Vitolas Brianna Vitolas Sonia Robles Carter Sheldnicht Cindy Hatchett Dionicio Garza Jr INVOCATION: Bobby Gonzales CONSENT AGENDA: All consent agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member SO requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. Information concerning consent agenda items is available for public review. a. APPROVAL OF THE MINUTES: Approval of the minutes of the City Council regular meeting held on November 19th and 26th b. BILLS FOR NOVEMBER 2024: Approval of the bills paid by the City of Lamesa for the month of November 2024 Motion by Council Member Bobby Gonzales to approve items 3a and b. Motion seconded by Council Member James Grayson and upon being put to a vote the motion passed. VOTING: "AYE" 5 "NAY" ABSTAIN" AMEND CODE OF ORDINANCES - FEES: Consider passing an ordinance on second reading amending Chapter 1, Entitled "Municipal Golf Course", Article 1.09 Membership fees and dues; providing for severability clauses; providing for repeal of conflicting provisions, and providing for publication and effective date. (City Manager and Golf Course Director) Motion by Council Member Hayden Davis to pass an ordinance on second reading amending Chapter 1, Entitled Municipal Golf Course", Article 1.09 Membership fees and dues; providing for severability clauses; providing for repeal of conflicting provisions, and providing for publication and effective date. Motion seconded by Council Member Bobby Gonzales and upon being put to a vote the motion passed. VOTING: "AYE" 5 "NAY" "ABSTAIN" REQUEST FOR A SPECIFIC USE PERMIT: City Council to consider approving an Ordinance on second reading approving a specific use permit for the following property located at 308-312 South Ave K. 2nd Lamesa, Texas 79331 for a manufactured home. (City Inspector) Motion by Council Member Bobby Gonzales to consider approving an Ordinance on second reading approving a Specific Use Permit for the following property located at located at 308-312 South Ave K, Lamesa, Texas, for a manufactured home owned by Briana Sauseda. Motion seconded by Council Member Gloria Rodriguez and upon being put to a vote the motion passed. VOTING: "AYE" 5 "NAY" "ABSTAIN" 2025 SEAL COAT PROGRAM: INTERLOCAL AGREEMENT : City Council to consider approving an Interlocal Agreement with Parkhill for professional services for the 2025 Seal Coat Program. (City Manager) Motion by Council Member Bobby Gonzales to. pass a resolution approving an interlocal agreement for the 2025 Seal Coat Program. Motion seconded by Council Member Hayden Davis and upon being put to a vote the motion passed. VOTING: "AYE" 5 "NAY" ABSTAIN" OPEN AND AWARD BIDS: City Council to open and award bid for the 2024 Street Repair maintenance. (City Manager) No bid awarded ENGAGEMENT AGREEMENT FOR GRANT WRITING REPRESENTATION: City Council to consider approving an agreement between the City of Lamesa and Harper Doss Group, LLC to represent the city in grant-writing and application services. (City Manager) Motion by Council Member Bobby Gonzales approved an agreement between the City of Lamesa and Harper Doss Group, LLC to represent the city in grant-writing services for all the work on Client's TxCDBG Community Phase 2 grant application. Motion seconded by Council Member Hayden Davis and upon being put to a vote the motion passed. VOTING: "AYE" 5 "NAY" ABSTAIN" BUDGET AMENDMENT :: City Council to consider amending Ordinance 0-11-24 on first reading with respect to the budget for the fiscal year beginning October 1, 2024, and ending September 30, 2025. (This Budget Amendment is to record receipt of the Weaver Grant for the Pumper Truck and Brush Truck expenditure) (City Manager & Finance) Motion by Council Member James Grayson to amend Ordinance 0-11-24 on first reading with respect to the budget for the fiscal year beginning October 1, 2024, and ending September 30, 2025. Motion seconded by Council Member Hayden Davis and upon being put to a vote the motion passed. VOTING: "AYE" 5 "NAY" ABSTAIN" BUDGET AMENDMENT I: City Council to consider amending Ordinance 0-11-24 on first reading with respect to the budget for the fiscal year beginning October 1, 2024, and ending September 30, 2025. (This Budget Amendment is to record receipt of the Dawson County share of new Pumper Truck and Brush Truck expenditure) (City Manager & Finance) Motion by Council Member Hayden Davis to amend Ordinance 0-11-24 on first reading with respect to the budget for the fiscal year beginning October 1, 2024, and ending September 30, 2025. Motion seconded by Council Member James Grayson and upon being put to a vote the motion passed. VOTING: "AYE" 5 "NAY" ABSTAIN" DISCUSSION OF AN INTERLOCAL AGREEMENT PREMAGISTRATE HOUSING: City Council to discuss an Interlocal Agreement and consider taking action approving Pre- Magistrate Housing.(City Manager) No action taken CITY STAFF REPORTS: a. POLICE CHIEF REPORT: Police Chief to report on the city's recent events: b. FIRE CHIEF REPORT: Fire Chief to report on the city's recent events: C. UTILITIES DIRECTOR REPORT: Utilities Director to report on the city's recent events. d. GOLF COURSE REPORT: Golf Course Superintendent to report on conditions and events at the Golf Course Reports cancelled FINANCIAL REPORT: Finance Director to report on the city's finances. CITY MANAGER REPORT: City Manager to report on current activities and answer questions from the City Council. MAYOR's REPORT: Mayor to report on current activities. EXECUTIVE SESSION: Council to consider convening into closed executive session regarding: Section 551.074 Texas Government Code: personnel matters regarding to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. Discuss appointments to various Boards of the City City Manager Motion by Council Member Bobby Gonzales to enter into executive session. Motion seconded by Council Member James Grayson and upon being put to a vote the motion passed. VOTING: "AYE" 5 NAY" "ABSTAIN" RECONVENE INTO OPEN SESSION: City Council to reconvene into open session to consider and discuss taking action. BOARD APPOINTMENTS: City Council to take action appointing members to the following Boards: Board of Adjustment Planning and Zoning Building Board Electrical Plumbing Dawson County Central Appraisal District LEDC/LEAP Members Airport Board City Appointments Attached is the spreadsheet with all of the following boards and approved appointments ADJOURNMENT: The next regularly scheduled meetings of the City Council of the City of Lamesa will be January 21, 2025 at 5:30 P.M ATTEST: APPROVED: Betty) Conde Josh Stevens City Secrétary Mayor