CITY OF City Council Regular Meeting Minutes KEENE April 03, 2025, at 6:00 PM Keene City Hall - Robert G. Cooper Council Chamber TEXAS 1000 N. Old Betsy Rd., Cleburne, Texas 76031 Recorded Live Stream available at https/www.youtube.com/@clyofkeenetexas Members present: Thomas Gutwa, Mayor Pro Tem, and Council Members Bob Chapman, Charles Easley, Rob Foster, Johnny Shaw, and Troy Smith Members absent: Lisa Parrish, Mayor City Staff present: Jonathan Seitz, City Manager; Holly Russell, City Secretary; Andy Messer, City Attorney; Don Martin, Director of Development & Neighborhood Services; Chief James Kidd, Keene Police Department; Chief Dan Warner, Keene Fire Department; Mira Lam, Finance Director; Jaquelyn Mejias, Finance Manager; Sandra Overstreet, Human Resources Director; and Beatriz Wisely, Accounting Technician 1. Call to Order, Invocation, Pledge of Allegiance, Pledge to Texas Flag Mayor Pro Tem Gutwa called the meeting to order at 6:00 p.m. and gave the invocation. 2. Mayor Announcements Mayor Pro Tem Gutwa announced that Mayor Parrish was not feeling well this evening and sO is absent. He shared that Mayor Parrish presented a proclamation to the local Pathfinder's group for their work in the city. City Hall will be closed on Good Friday. 3. Public Comments No comments were made at this time. 4. Reports Informational reports only; no action to be taken. A. City Manager's Comments - Finance Department update, Santa Fe Street update Jonathan Seitz, City Manager, introduced Mira Lam, Finance Director, and the Finance Department staff. He gave current street repair updates, and noted that Santa Fe Street improvements will be commencing soon. The City has received the TWDB grant, and there will be a special meeting to be held soon to complete the requirements for receiving the grant. He spoke about attending Johnson County Day at the State Capitol. The Starfest Committee had their first meeting. There was a question about the lab results on the PFAS in water, and to which he responded the results have not been received yet. B. Receive a report on approximate completion costs for sidewalks along Fourth Street to FM 2280/Old Betsy Road, and along Eastern Street to Pecan Street. Mr. Seitz provided Council Members with a rough sketch on where sidewalks could be installed in these locations, and noted that the addition of sidewalks with no obstructions, plus City Council Minutes 1 I P age the materials and labor costs alone could be about $730,000. They City is still trying to get the million-dollar sidewalk grant to help cover costs. Mayor Pro Tem Gutwa responded that the report did not clarify his question concerning the small bridge or some kind over the Creek at First Street, and requested an updated report. 5. Public Hearing Items Public hearing and take, possible action regarding the following items. A. Conduct a public hearing pursuant to Texas Govemment Code 2306.67071 and consider Resolution No. 2025-467, regarding Covington Acres (THF Covington Acres, LP) application to the Texas Department of Housing and Community Affairs and allowing the Texas Housing Foundation to exercise powers within the City of Keene with respect to tax-exempt bond applications for housing tax credits. Mayor Pro Tem Gutwa opened the Public Hearing at 6:23 p.m. Allison Milliorn, Texas Housing Foundation, was present to answer questions. There were no questions or comments given during the hearing. Mayor Pro Tem Gutwa closed the Public Hearing at 6:24 p.m. 6. Consent Agenda All items listed below have been previously discussed, require no deliberation, or are routine by the City Council and will be enacted with one motion. There will be no separate discussion of the items. Items to be withdrawn from the Consent Agenda for separate discussion by the City Council. If discussion is desired, the item will be removed from the consent agenda and considered separately. Otherwise, approval of the consent agenda authorizes the City Manager to implement each item in accordance with the staff's recommendation. A. Consider approval of the minutes of the regular Keene City Council meeting held on March 6, 2025. B. Consider approval of Ordinance No. 2025-468 ordering additional stop signs at the intersection of Pecan Street and N. Eastem Street. C. Consider approval of Ordinance No. 2025-469 designating stop signs and fire lanes in Phase I of the Ashton Home Place subdivision. E. Consider accepting the 2024 Keene Police Department Racial Profiling Report. Items D was pulled for discussion by Council Member Foster. A motion was made to accept Items A-C, and E. of the Consent Agenda as presented. The motion carried unanimously. Motion made by Foster, Seconded by Easley. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw D. Consider accepting the 2024 Keene Police Department Annual Report from Chief James Kidd, Keene Police Department. Council Member Foster invited Chief Kidd forward to present the report on the Keene Police Department. He shared statistics, goals, and accomplishments that the Department had for 2024. A motion to accept the report was made. The motion carried unanimously. Motion made by Smith, Seconded by Shaw. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw 7. General City Council Minutes 2 I Pa a ge Review, Discuss, and Consider Possible Action Regarding: A. Review, discuss, and consider approval of a cooperation agreement with the Texas Housing Foundation for the Covington Acres development, and Resolution No. 2025-467 authorizing the cooperation agreement between the City of Keene, Texas, and the Texas Housing Foundation (THF) Covington Acres, LP in connection with the Covington Acres development. Mayor Pro Tem Gutwa asked to discuss this item in Executive Session, and consider the item them. The Council agreed to move 7A for discussion in Executive and consider actions afterward. B. Review, discuss, and consider rescinding and re-awarding the bid for the 2024 CDBG Fairview Street Improvements to H.D. Cook's Rock Solid Inc., dba Rock Solid, Inc., for the base bid amount of $375,756.60 in order to comply with TDA bid award requirements. A motion was made to rescind the award made at the March 6, 2025, Council meeting and re- award the bid fori the 2024 CDBG Fairview Street Improvements to H.D. Cook's Rock Solid Inc., dba Rock Solid, Inc., for the base bid amount of $375,756.60 in order to comply with TDA bid award requirements. The motion carried unanimously. Motion made by Foster, Seconded by Shaw. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw C. Review, discuss, and consider approval of a change order to add approximately 100 linear feet to the 2024 CDBG Fairview Street Improvements contract to H.D. Cook's Rock Solid Inc., dba Rock Solid, Inc., in the amount of $50,735.80. A motion was made to approve of a change order to add approximately 100 linear feet to the 2024 CDBG Fairview Street Improvements contract to H.D. Cook's Rock Solid Inc., dba Rock Solid, Inc., in the amount of $50,735.80. The motion carried unanimously. Motion made by Smith, Seconded by Foster. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw 8. Executive Session The City Council will now adjour Executive Session, reconvene into Open Session pursuant to the provisions of Chapter 551 Texas Govemment Code and take action, if any, on item(s) discussed during Closed Executive Session. A. 551.087; 551.072 - Economic Development negotiations; real property - Discuss the Covington Acres development and possible agreement with THF Covington Acres, LP. B. 551.072 Deliberations about Real Property - Review an offer to purchase 526 Wallen Ridge, approximately five acres owned by the EDC (Type B) Board. Mayor Pro Tem Gutwa convened into Executive Session at 6:43 p.m. Item 7A was also discussed in Executive Sesson. 9. Reconvene into Open Session To take action on the above-listed Executive Session item(s). Mayor Pro Tem Gutwa reconvened the meeting into open session at 7:09 p.m. Item 5A. A motion was made to approve Resolution No. 2025-467 authorizing the cooperation agreement between the City of Keene, Texas, and the Texas Housing Foundation (THF) Covington Acres, LP in connection with the Covington Acres development. The motion carried City Council Minutes 3 I P ag e Motion made by Foster, Seconded by Shaw. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw Item 7A. A motion was made to approve of a cooperation agreement with the Texas Housing Foundation for the Covington Acres development, with the City of Keene, Texas. The motion carried. Motion made by Smith, Seconded by Shaw. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw Item 8B. A motion was made to approve of the offer made on the property for sale at 526 Wallen Ridge. The motion carried unanimously. Motion made by Easley, Seconded by Shaw. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw 10. Requests for Future Agenda Items Updated Sidewalk report and discussion - Gutwa Possible Tree preservation ordinance - Seitz Records Room and Park Security in Executive Seitz, Smith Status of applications for EDC-B Board - Chapman 11. Adjourn The meeting adjourned at 7:15 p.m. Approved on this the 10th day of June 2025. APPROVED: awoa Paso Lisa Parrish, Mayor ATTEST/ yilly lb Holly Russéll, City Secretary City Council Minutes 4 I P a g e