CITY OF City Council Special Meeting Minutes KEENE April 15, 2025, at 6:00 PM Keene City Hall - Robert G. Cooper Council Chamber TEXAS 1000 N. Old Betsy Rd., Cleburne, Texas 76031 Recorded Live Stream Available at tps/hwyoutupecom/Pclyokeentesas Members present: Lisa Parrish, Mayor; Thomas Gutwa, Mayor Pro Tem; and Council Members Bob Chapman, Charles Easley, Rob Foster, Johnny Shaw, and Troy Smith Members absent: none City Staff present: Jonathan Seitz, City Manager; Holly Russell, City Secretary; Don Martin, Director of Development & Neighborhood Services; Derek Malone, Director of Public Works; Chief James Kidd, Keene Police Department; Mira Lam, Finance Director; Jaquelyn Mejias, Finance Manager; Sandra Overstreet, Human Resources Director; and Charles Williams, Finance Consultant 1. Call to Order, Invocation, Pledge of Allegiance, Pledge to Texas Flag The Mayor called the meeting to order at 6:00 p.m. and gave the invocation. 2. Mayor Announcements There were no announcements made. 3. Public Comments Council Member Smith asked to place an item on the next agenda to consider going back to two meetings a month. 4. General Review, Discuss, and Consider Possible Action Regarding: B. Review, discuss, and consider Resolution No. 2025-470 adopting new procurement policies in relation to the submission of an application to the CDBG-MIT Resilient Communities Program. This item was discussed before Agenda Item 7A to allow more time for a speakerto arrive. Holly Russell, City Secretary, explained that the adoption of this resolution would bring City procurement policies in compliance with state and federal guidelines on using grant funds, and adoption of this policy would move the City closer to being awarded funds from the General Land Office (GLO). A motion was made to approve Resolution No. 2025-470 adopting the updated procurement policy as outlined in Exhibit A, in relation to the submission of an application to the CDBG-MIT Resilient Communities Program. The motion carried unanimously. Motion made by Foster. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw A. Review, discuss, and consider approving Resolution No. 2025-469 directing Publication of Notice of Intention to Issue $355,000 in Combination Tax and Surplus Revenue Certificates of Obligation to Provide Funds for Water System Improvements; and Resolving other Matters Relating to the Subject. Special City Council Minutes 1 I P a ge Derek Turner with Jacob & Martin, and Jim Sabonis with Hilltop Securities were present to take questions from Council. Charles Williams, Finance Consultant, explained to Council two options available for covering the $355,000 required for the grant from the Texas Water Development Board (TWDB). Council could take the funds from (A) both the Water/Sewer Fund and General Fund, or from (B) the Money Market Account (MMA). When asked how much the MMA currently has, Mr. Williams answered that it has about $2 million. Staff did voice concern with taking monies from the General Fund which might not leave much for covering expenditures on other Public Works activities that arise this fiscal year. Jim Sabonis spoke to the loan option available to Council, and that passing the resolution and publishing the notice does not commit the City to issue any Certificate of Obligation but does allow the city to find alternative funding avenues if they wish. Mr. Sabonis states he or the City Manager would have to go to the TWDB to see if the 10% can be covered with cash rather than loan and get back to the Council. He does recommend passing the resolution and publishing the notice sO that the City does not miss any deadlines in securing the funds no matter which route it choses to cover the $355,000. A motion was made to approve Resolution No. 2025-469 directing Publication of Notice of Intention to Issue $355,000 in Combination Tax and Surplus Revenue Certificates of Obligation to Provide Funds for Water System Improvements; and Resolving other Matters Relating to the Subject. The motion carried unanimously. Motion made by Foster, Seconded by Smith. Voting Yea: Chapman, Easley, Foster, Mayor Pro Tem Gutwa, Smith, Shaw 5. Executive Session Council did not convene into Executive Session. 6. Reconvene into Open Session To take action on any Executive Session item(s). No Executive Session was held. 7. Adjourn The Mayor adjourned the meeting at 7:20 p.m. Approved on this the 10th day of June 2025. APPROVED: R9 duoq Lisa Parrish, Mayor ATTEST: 1 60 : ll Holly Russéll, Eity Secretary Special City Council Minutes 2 I P age