CITY CITY OF FAIR OAKS RANCH CITY COUNCIL REGULAR MEETING Thursday, May 15, 2025 at 6:30 PM OES FANCH Public Safety Training Room, Police Station, 7286 Dietz Elkhorn, Fair Oaks Ranch Live Stream: https//www.youtube.com/chamme/VChqRulwRegathlbajwshkA/live MINUTES OPEN MEETING 1. Roll Call - Declaration ofa Quorum Council Present: Mayor Maxton and Council Members: Stroup, Rhoden, Olvera, Parker and Swarek With a quorum present, the meeting was called to order at 6:30 PM. 2. Pledge of Allegiance - The Pledge of Allegiance was recited in unison. CITIZENS and GUEST FORUM 3. Citizens to be heard. Resident Chris Doepke asked City Council to consider posting videos of meetings for all boards and committees of the City. He stated that he understood there may be costs associated with this and asked them to consider it during upcoming budget discussions. PRESENTATIONS 4. Swearing in of Newly Elected Officials Mayor Maxton swore in elected officials Ruben Olvera, Council Member Place 3; Dale Pearson, Council Member Place 4; and Scott Parker, Council Member Place 5. 5. Public Works Week Proclamation Mayor Maxton read a proclamation recognizing the Public Works Department during Public Works Week, May 18 - 24, 2025. 6. Presentation of Fair Oaks Ranch Police Department's Life Saving Award to Corporal Jason Hanley and Officer Allen Paz Todd Smith, Chief of Police, presented a Life Saving Award to Corporal Jason Hanley and Officer Allen Paz for their action during a medical emergency that was essential in saving the life of one of our residents 7. Retirement of Police K9 Buddy Chief Smith recognized Police K9 Buddy for seven years of exemplary service to the community. He also expressed his appreciation to Buddy's handler, Officer Magness, and his wife, Kim, for their dedication in caring for Buddy both on and off duty. Chief Smith noted thata retirement celebration for Buddy will be held at a later date, with details to be announced. CITY COUNCIL REGULAR MEETING MINUTES May 15, 2025 CONSENT AGENDA 8. Approval oft the May 1, 2025, Regular City Council meeting minutes MOTION: Made by Council Member Rhoden, seconded by Council Member Olvera, to approve the Consent Agenda. VOTE: 7-0; Motion Passed. CONSIDERATION/DISCUSSION ITEMS 9. Consideration and possible action electing a Council Member to serve as Mayor Pro Tem until the next regular City election in May 2026 Council Members Olvera and Pearson nominated Keith Rhoden to serve as Mayor Pro Tem MOTION: Made by Mayor Maxton, seconded by Council Member Swarek, to elect Keith Rhoden as Mayor Pro Tem. VOTE: 7-0; Motion Passed. 10. Consideration and possibleaction approving a resolution amending the City ofl Fair Oaks Ranch's Personnel Policies MOTION: Made by Council Member Swarek, seconded by Council Member Stroup, to approve a resolution amending the City of Fair Oaks Ranch's Personnel Policies. VOTE: 7-0; Motion Passed. 11. Consideration and possible action approving a resolution adopting the FY 2025-26 Strategic Action Plan MOTION: Made by Council Member Parker, seconded by Council Member Olvera, to approve a resolution adopting the FY 2025-26 Strategic Action Plan and directing the City Manager to commence efforts to develop a new Strategic Action Plan and present said plan to City Council for approval in April 2026. VOTE: 7-0; Motion Passed. At the request of Mayor Maxton, the City Council agreed to adjust the order of the agenda to move the ESD report forward. REPORTS FROM STAFF AND COMMITTEES 14. Bexar County Emergency Services District No.4 Commissioner Lopez-Maddox provided a report to the Council regarding the Bexar County Emergency Services District No.4 and the services they provide to the City as part of an Interlocal Agreement for Ambulance and Emergency Medical Services. Also present were Fire Chief Craig Ramon, Commissioner Ron Haygood, and Administrator Charles Laljer. CITY OF FAIR OAKS RANCH, TEXAS CITY COUNCIL REGULAR MEETING MINUTES May 15, 2025 WORKSHOP 12. FY 2026-30 Five-Year Financial Plan Summer Fleming, Director of Finance, conducted a workshop with City Council to review the FY 2026-2030 Five-Year Financial Plan. Following the discussion, City Council directed staff to drafta revised reserve policy for consideration at a future meeting. City Council also requested that staff use the proposed Scenario 5 in the final draft plan and incorporate Certificates of Obligation into the proposed budget, with the understanding that Council retains the discretion to forgo issuing the bonds. REPORTS FROM STAFF AND COMMITTEES 13. Financial and Investment Report for the Quarter Ended March 31, 2025 Summer Fleming, Director of Finance, provided to Council the Financial and Investment Report for the Quarter Ended March 31, 2025. REQUESTS AND ANNOUNCEMENTS 15. Announcements and reports by Mayorand Council Members Council Member Stroup reminded residents to remain mindful of children in the community following the last day of school on May 22, 2025. Mayor Maxton announced that a Special City Council Meeting is scheduled for May 20, 2025, at 6:30 PM in the Public Safety Training Room at the Police Station. The Mayor also highlighted several recent recognitions within the City: Joanna Merrill, Director of Human Resources, received the TMHRA Lone or. Almost Alone Ranger oft the Year Award by the Texas Municipal Human Resources Association. The City Secretary's Office was awarded the Municipal Clerks Office Achievement of Excellence Award by the Texas Municipal Clerks Association for the second time. Deputy City Secretary Amanda Valdez was named to the 2025 General Code Municipal Clerks Honor Roll. Communications Officer Casey Parker's work on the On the Ranch newsletter has earned the City a finalist position foran award from the Texas Association ofMunicipal Information Officers in the E-Newsletter category. The winner will be announced in June. The City is one of three finalists selected from over 600 nominations. Additionally, Mayor Maxton announced that the City has once again received the Tree City USA recognition from the Arbor Day Foundation. A recognition ceremony will be held in conjunction with the City's Arbor Day ceremony. 16. Amnouncements by the City Manager None 17. Requests by Mayor and Council Members that items be placed on a future City Council agenda None ADJOURNMENT Mayor Maxton adjourned the meeting at 8:35 PM. CITY OF FAIR OAKS RANCH, TEXAS CITY COUNCIL REGULAR MEETING MINUTES May 15, 2025 ATTEST: Gregary6.Vaxton, Mayor Chistne CLBBGIk Christina Picioccio, TRMC, City Secretary CITY OF FAIR OAKS RANCH, TEXAS