POLK COUNTY COMMISSIONERS COURT June 11, 2024 Polk County Regional Health Building, Suite A 10:00 A.M. Livingston, Texas 2024-106 NOTICE Is hereby given that a regular meeting of the Polk County Commissioners Court will be held on the date stated above, at which time the following subjects will be discussed; Agenda Topics (Persons wishing to provide Public Comment must complete and submit a Public Participation Form to the County Clerk prior to the Call To Order). ** Please turn off (or mute) all cell phones and devices ** & S 1. CALL TO ORDER. * INVOCATION * PLEDGES OF ALLEGIANCE I 6 2. PUBLIC COMMENTS le a This item is included to allow public comments on topics relating to the business of the,county. In-aècordânce with law, this Court cannot discuss, deliberate or take action on any item or topic not listédôn thislagenda. Public comments requesting or requiring action or deliberation may be scheduled on: a future agenda. Fachgblicçomment will be limited to a maximum of three (3) minutes, unless a member of the Court requests additional time for the presenter. Any handout materials must be reproduced prior to the meeting and furnished by the presenter. After the close of this portion of the Agenda, public comment for the remainder of the Court session is no longer appropriate or accepted unless specifically requested by a Member of the Court. 3. INFORMATIONAL REPORTS This item is included on the Agenda to receive announcements from the Court members and/or other Elected Officials and Department Heads of Polk County. A. POLK COUNTY COMMISSIONERS COURT BOBBY SMITH MEMORIAL SCHOLARSHIP (SPONSORED BY LINEBARGER, GOGGAN BLAIR & SAMPSON). B. LAW ENFORCEMENT SCHOLARSHIP (SPONSORED BY MANAGEMENT & TRAINING CORPORATION ("MTC") OPERATORS OF THE IAH SECURE ADULT DETENTION FACILITY). 4. EMPLOYEE BENEFITS WORKSHOP: A. EMPLOYEE HEALTH COVERAGE - MAJOR MEDICAL. B. REVIEW AND CONSIDERATION OF HEALTHY COUNTY INCENTIVE PROPOSAL. C. ANNUALLY DETERMINED CONTRIBUTION RATE FOR TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM. 5. OLD BUSINESS A. APPROVE MINUTES OF PREVIOUS MEETINGS: May 14 and 15, 2024 Regular/Emergency Sessions). NEW] BUSINESS 6. CONSENT AGENDA (The items listed within the Consent Agenda are deemed to be of a routine nature and are not scheduled for individual consideration by the Commissioners Court. However, any member ofthe Court retains the option to remove any one or more items from the Consent Agenda and to have the item/s individually considered). A. APPROVE MINUTES OF PREVIOUS MEETINGS: May 28 and 30, 2024 (Regular/Special Sessions). B. APPROVE SCHEDULES OF BILLS. C. APPROVE ORDER DESIGNATING SURPLUS PROPERTY. D. RECEIVE AND RECORD PERSONNEL ACTION FORMS SUBMITTED BY ELECTED OFFICIALS SINCE LAST MEETING. E. APPROVE RENEWAL OF INTERLOCAL AGREEMENT WITH TEXAS ASSOCIATION OF COUNTIES RISK. MANAGEMENT POOL AND APPLICATIONI FOR PROVISION OF INSURANCE COVERAGES TO INCLUDE WORKERS COMPENSATION, AUTO (PHYSICAL DAMAGE & LIABILITY) AND GENERAL - PUBLIC OFFICIALS - LAW ENFORCEMENT LIABILITIES. F. APPROVE RENEWAL OF HOST AGENCY AGREEMENT WITH MOTIVATION EDUCATION & TRAINING, INC (MET) FOR SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM FOR JULY 1, 2024 - JUNE: 30, 2025, G. APPROVE NIERGOVERNMENTAL MUTOAL AID AGREEMENTS BETWEEN POLK COUNTY AND THE CITIES OF GOODRICH AND ONALASKA. H. APPROVE JUSTICE COURTS CONFIDENTIALITY POLICY AND AGREEMENT. I. ACCEPT DONATION FROM POLK COUNTY HIGHER BDUCATION & TECHNOLOGY FOUNDATION EQUIVALENT TO POLK COUNTY COMMERCE CENTER PROPERTY INSURANCE RENEWAL. J. RECEIVEDONATIONS FOR POLK COUNTY HURRICANE PREPAREDNESS EVENT AND TRANSFER A PORTION AS REQUESTED TO POLK COUNTY RECOVERS FOR LONG-TBRM RECOVERY PROJECTS. 7. CONSIDER APPROVAL OF PERSONNEL MATTERS, AS FOLLOWS: A. REVIEW AND CONSIDERATION OF PERSONNEL ACTION FORM REQUESTS SUBMITTED BY DEPARIMENTHEADS SINCE LAST MEETING AND REVIEW OF ANY AUTHORIZED EMERGENCY HIRING. B, REQUEST FROM OFFICE OF EMERGENCY MANAGEMENT FOR PAYMENT OF OVERTIME RELATED TO DISASTER RESPONSE. C. CONSIDER ANY/ALL NECESSARY ACTION REGARDING RESOLUTION FOR COMPENSATION OF POLK COUNTY PERSONNEL DURING (SPECIFIED) DISASTER PERIODS. 8. CONSIDER REQUESTS FOR REVISIONS AND AMENDMIENIS TO THIE BUDGET, AS FOLLOWS: A. FY2024 BUDGET REVISIONS AND AMENDMENTS, AS PRESENTED BY THE COUNTY AUDITOR'S OFFICE. 9. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION REGARDING BIDS FOR THE FY2021-22 TEXAS DEPARTMENT OF AGRICULTURE (TDA) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) WATER PROJECT, TDA CONTRACT NO. CDV21-0368. 10. DISCUSS AND CONSIDER ANY/ALL ACTION REGARDING BID RECEIVED FOR TEMPE WATER AMERICAN RESCUE PLAN ACT (ARPA) PROJECT. 11. RECEIVE SHERIFF'S REPORT REGARDING: TEXAS COMMISSION ON JAIL STANDARDS RECENT JAIL INSPECTION. 12. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION RELATED TO SHERIFF'S REQUESTS FOR PAYMENT OF EQUIVALENT COMP AND FLSA COMP EARNED, AS FOLLOWS: A. FLSA AND EQUIVALENT COMP FOR SPECIFIED JAIL STAFF EARNED AS OF JUNE 2, 2024, IN" THE AMOUNT OF $36,945.93, UTILIZING AVAILABLE FUNDS IN THE JAIL SALARY LINE ITEM, B. FLSAFOR SPECIFIED SHERIFF STAFF EARNED AS OF JUNE 2, 2024, INTHE AMOUNT OF $6,920.04, UTILIZING AVAILABLE FUNDS INTHE SHERIFF SALARY LINE ITEM. C. BIWEEKLY FLSA COMPENSATION FOR ALL JAIL STAFF BEGINNING WITH THE JUNE 3, 2024 PAYROLL, AND CONTINUING THROUGH SEPTEMBER 22, 2024, UTILIZING AVAILABLE FUNDS INTHE. JAIL SALARY LINE ITEM. 13. CONSIDER APPROVAL OF SHERIFF'S OFFICE REQUEST FOR INTERLOCAL COOPERATION AGREEMENT WITH MAVERICK COUNTY FOR HOUSING OF POLK COUNTY INMATES. 14. DISCUSS AND RATIFY APPROVAL FOR SHERIFF'S OTFICE TO SUBMIT APPLICATION FORJAIL GRANT PROGRAM TO THE DEPARTMENT OF JUSTICE, WITH MATCHING FUNDS IN THE AMOUNT OF $6,500 TO BE PAID FROM ASSET FORFEITURE FUNDS. 15. CONSIDER APPROVAL OF ROAD & BRIDGE PRECINCT 2 EQUIPMENT PAYOFF FOR LEASE NUMBER 002-0020320-028 FOR ONE 2024 MACK GR64F CAB AND CHASSIS UNIT IN THE AMOUNT OF 176,361.98, TO BE FINANCED OVER A FOUR-YEAR TERM. 16. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION REGARDING APPROVAL TO ADVERTISE REQUESTS FOR PROPOSALS, AS FOLLOWS: A. REPAIR AND SEAL LEAKS AT THE POLK COUNTY JUDICIAL CENTER, TO BE PAID FROM GENERAL FUND. B. REPAIR LEVEE AND BRIDGE IN HOLIDAY LAKE ESTATES, TO BE PAID FROM ROAD & BRIDGE PRECINCT 1. 17. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION RELATED TO RE-BID #2024-18, REPLACEMENT OF FUEL TRACKING SYSTEM AT THE MAINTENANCE DEPARTMENT AND ROAD & BRIDGE PRECINCT 2, TO BE FUNDED FROM THE GENERAL FUND AND ROAD & BRIDGE FUND RESPECTIVELY. 18. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION TO AUTHORIZE CONTRACT FOR POLK COUNTY SCHOOL LAND ANNUAL INSPECTION SERVICES IN THROCKMORTON AND BAYLOR COUNTIES. 19. DISCUSS AND CONSIDER APPROVAL OF TAKINGS IMPACT ASSESSMENT FOR PROPOSED SUBDIVISION REGULATION, AS REQUIRED BY TEXAS GOVERNMENT CODE, SECTION 2007.043. ADJOURN By: Sydney Murphy, County Judge Posted: Thursday - June 6, 2024 dpky I do hereby certify that the above Notice of Meeting of the Polk County Commissioners Court is a true and correct copy of said Notice and that I posted a true and correct copy ofsaid) Notice in the Polk County Courthouse at a place readily accessible to the general public during normal business hours on Thursday June 6, 2024 and that said Notice remained sO posted continuously for at least 72 hours preceding the scheduled time of said Meeting. This notice has also been posted on the official website of Polk County, Texas (www.co.polkxus). SCHELANA HOCK, CQUNTY CLERK BY: Cu (Deputy)