POLK COUNTY COMMISSIONERS COURT October 8, 2024 Polk County Regional Health Building Polk County, Texas 10:00 AM Suite A Livingston, Texas is hereby given that a regular meeting ofthe Polk County Commissioners NOTICE Court will be held on the date stated above, at which time the following subjects will be discussed; Agenda Topics (Persons wishing to provide Public Comment must complete and submit al Public Participation Form to the County Clerk prior to the Call To Order). ** Please turn off (or mute) all cell phones and devices ** CALL TO ORDER. * INVOCATION * PLEDGES OF ALLEGIANCE PUBLIC COMMENTS This item is included to allow public comments on topics relating to the businéss of the county. In accordance with law, this Court cannot discuss, deliberate or take action on any item or topic not listed on this agenda. Public comments requesting or requiring action or deliberation may be scheduled on a future agenda. Each public comment will be limited to a maximum of 3 minutes, unless a member of the Court requests additional time for the presenter. Any handout materials must be reproduced prior to the meeting and furnished by the presenter. After the close of this portion of the Agenda, public comment for the remainder ofthe Court session is no longer appropriate or accepted unless specifically requested by a Member ofthe Court. INFORMATIONAL REPORTS This item is included on the Agenda to receive announcements from the Court members and/ lor other Elected Officials and Department Heads of Polk County. 1. REPORT FROM POLK COUNTY RECYCLING & BEAUTIFICATION. NEW BUSINESS - CONSENT AGENDA (The items listed within the Consent Agenda are deemed to be of a routine nature and are not scheduled for individual consideration by the Commissioners Court. However, any member of the Court retains the option to remove any one or more items from the Consent Agenda and to have the item/s individually considered). 2. APPROVE MINUTES OF PREVIOUS MEETINGS: September 24, 2024 and October 1, 2024 Regular/Emergency Sessions) 3. APPROVE SCHEDULES OF BILLS. 4. RECEIVE AND RECORD PERSONNEL ACTION FORMS SUBMITTED BY ELECTED OFFICIALS SINCE THE LAST MEETING. 5. APPROVE ORDER DESIGNATING SURPLUS PROPERTY. 6. APPROVE ORDERS DESIGNATING REGULAR TERMS FOR COUNTY COURT AT LAW AND JUSTICE COURTS FOR FY2025. 7. APPROVE ORDER TO ADOPT THE DISTRICT CLERK'S UPDATED JURY PLAN, AS APPROVED BY THE 258TH AND 411TH DISTRICT JUDGES. 8. ACCEPT GRANT FUNDS AWARDED TO THE SHERIFF'S OFFICE FROM THE TEXAS SCHOOL SAFETY CENTER FOR TOBACCO ENFORCEMENT PROGRAM (TEP). 9. APPROVE LOWER TRINITY GROUNDWATER CONSERVATION DISTRICT (LTGCD) REQUEST FOR RE-APPOINTMENT OF SCOTT SAXE AS BOARD MEMBER FOR. A TERM JANUARY 1, 2025 THROUGH DECEMBER31, 2027. 10. RECEIVE GRANT AWARD AND AUTHORIZE COUNTY JUDGE TO EXECUTE CONTRACT NUMBER C-01791 WITH THE OFFICE OF THE. ATTORNEY GENERAL FOR STATEWIDE AUTOMATED VICTIM NOTIFICATION SERVICE (SAVNS) PROGRAM FOR 2024-2025. 11. APPROVE FIRE PROTECTION CONTRACTS WITH VOLUNTEER FIRE DEPARTMENIS. 12. APPROVE AMENDED AGREEMENT WITH THE CITY OF LIVINGSTON FOR VOLUNTEER FIRE FIGHTING SERVICES. 13. RATIFY SUBMISSION OF THE DRAFT POLK COUNTY MULTI-JURISDICTION HAZARD MITIGATION PLAN TO TEXAS DEPARTMENT OF EMERGENCY MANAGEMENT (TDEM) FOR REVIEW. 14. APPROVE ENGAGEMENT LETTER WITH PATTILLO, BROWN & HILL, LLP, FOR THE FISCAL YEAR END 2024 AUDIT. NEW BUSINESS : REGULAR AGENDA 15. CONSIDER APPROVAL OF PERSONNEL MATTERS, AS FOLLOWS: A REVIEW AND CONSIDER PERSONNEL ACTION FORM REQUESTS SUBMITTED BY DEPARTMENT HEADS SINCE LAST MEETING AND REVIEW OF ANY AUTHORIZED EMERGENCY HIRING. 16. CONSIDER REQUESTS FOR REVISIONS AND AMENDMENTS TO THE BUDGET, AS FOLLOWS: A FY2024 & FY2025 REVISIONS AND AMENDMENTS, AS PRESENTED BY THE COUNTY AUDITOR'S OFFICE, 17. CONSIDER ANY/ALL NECESSARY ACTION RELATING TO EXPENDITURES FROM MAINTENANCE CAPITAL OUTLAY BUILDINGS (BUDGETED FUNDS) FOR ANNUAL GENERATOR MAINTENANCE AGREEMENT AT THE POLK COUNTY JAIL, IN THE AMOUNT OF $18,750. 18. CONSIDER ORDER AUTHORIZING THE SALE OF FIREWORKS DURING THE DIWALI PERIOD OF OCTOBER 30, 2024 THROUGH MIDNIGHT NOVEMBER 3, 2024. 19, CONSIDER ANY AND ALL NECESSARY ACTION REGARDING RE-BID PRECINCT 1 ANNUAL BIDS #2025-001.01, 001.03 and 001.04, AND ANNUAL BIDS #2025.06 AND #2025.09, 20. DISCUSS AND CONSIDER ANY AND ALL NECESSARY ACTION RELATING TO BID #2024-24 FOR "TUNNEL DRAIN REPAIR AT 1733 N. WASHINGTON IN LIVINGSTON." 21. CONSIDER ANY AND ALL NECESSARY ACTION REGARDING THE SALE OF SURPLUS (SCRAP) METAL AND CULVERTS, ROAD & BRIDGE, PCT.3. 22. DISCUSS AND CONSIDER APPROVAL OF 2025 POLK COUNTY HOLIDAY SCHEDULE. 23. DISCUSS AND CONSIDER RESCHEDULING DECEMBER 24TH COMMISSIONERS COURT MEETING DUE TO CHRISTMAS HOLIDAYS. 24. CONSIDER ANY AND ALL NECESSARY ACTION REGARDING THE USDA FOREST SERVICE, PRIVATE AND TRIBAL FORESTRY FY2024 WILDFIRE DEFENSE GRANT, INCLUDING THE FOLLOWING; A PROCUREMENT OF AN ADMINISTRATOR TO PREPARE THE APPLICATION AND ADMINISTER THE GRANT, IF AWARDED. B APPOINT A SELECTION/RATING COMMITTEE TO REVIEW AND SCORE ALL ELIGIBLE PROPOSALS AND MAKE A RECOMMENDATION TO THE COURT FOR THE SBLECTION OF GRANT ADMINISTRATOR 25. DISCUSS AND CONSIDER ANY AND ALL NECESSARY ACTION REGARDING PROCUREMENT OF AN ADMINISTRATOR TO PREPARE THE APPLICATION AND ADMINISTER THE GRANT, IF AWARDED, FOR THE FY2025-2026 TEXAS DEPARTMENT OF AGRICULTURE (TDA) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM. 26. DISCUSSION AND POSSIBLE ACTION CONCERNING AN INFORMATION TECHNOLOGY - SECURITY INCIDENT AND ANY OTHER MATTERS INCIDENT THERETO. Closedmeeingerecuive session may be requested pursuant to Texas government code, section 551.071 (consultation with attorney) and section 551.089 (security devices or security audits)]. ADJOURN Ido hereby certify that the above Notice of Meeting of the Polk County Commissioners Court is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice in the Polk County Courthouse at a place readily accessible to the general public during normal business hours on Thursday, October 3, 2024, and that said Notice remained sO posted continuously for at least 72 hours preceding the scheduled time of said Meeting. This notice has also been posted on the official website of Polk County, Texas (wv.co.polkiKIs). Posted: October 23, 2024 at 3:15 PM By: Sydney Murphy, County Judge dyky