POLK COUNTY COMMISSIONERS COURT July 9, 2024 Polk County Regional Health Building, Suite A 10:00 A.M. Livingston, Texas 2024-121 NOTICE Is hereby given that a regular meeting of the Polk County Commissioners Court will be held on the date stated above, at which time the following subjects will be discussed; Agenda Topics (Persons wishing to provide Public Comment must complete and submit a Public Participation Form to the County Clerk prior to the Call To Order). ** Please turn off (or mute) all cell phones and devices ** 1. CALL TO ORDER. * INVOCATION * PLEDGES OF ALLEGIANCE 2. PUBLIC COMMENTS This item is included to allow public comments on topics relating to the business of the county. In accordance with law, this Court cannot discuss, deliberate or take action on any item or topic not listed on this agenda. Public comments requesting or requiring action or deliberation may be scheduled on a future agenda. Each public comment will be limited to a maximum of three (3) minutes, unless a member of the Court requests additional time for the presenter. Any handout materials must be reproduced prior to the meeting and furnished by the presenter. After the close of this portion of the Agenda, public comment for the remainder of the Court session is no longer appropriate or accepted unless specifically requested by a Member of the Court. 3. INFORMATIONAL REPORTS This item is included on the Agenda to receive announcements from the Court members and/or other Elected Officials and Department Heads of Polk County. A. PROCLAMATION IN RECOGNITION OF TEAM TEXAS, WORLD CHAMPIONS AT THE NATIONAL JUNIOR HIGH FINALS RODEO. B. PROCLAMATION IN RECOGNITION OF LEDDY LATTNER FOR FINISHING 6TH IN THE WORLD IN BREAKAWAY ROPING. C. LAKE LIVINGSTON DAM DAMAGE ASSESSMENT AND REPAIRS IN PROGRESS. NEW BUSINESS 4. CONSENT AGENDA (The items listed within the Consent Agenda are deemed to be of a routine nature and are not scheduled for individual consideration by the Commissioners Court. However, any member ofthe Court retains the option to remove any one or more items from the Consent Agenda and to have the item/s individually considered). A. APPROVE MINUTES OF PREVIOUS MEETING: June 25, 2024 (Regular Session). B. APPROVE SCHEDULES OF BILLS. C. APPROVE ORDER DESIGNATING SURPLUS PROPERTY. D. RECEIVE AND RECORD PERSONNEL ACTION FORMS SUBMITTED BY ELECTED OFFICIALS SINCE LAST MEETING. E. AUTHORIZE VETERANS SERVICE OFFICER TO ATTEND THE TEXAS VETERANS COMMISSION AUGUST TRAINING CONFERENCE TO BE HELD IN DENTON. F. APPROVE TO FILE CLAIM WITH STATE COMPTROLLER, PURSUANT TO GOV'T CODE, SEC. 61.0015(B), FOR REIMBURSEMENT OF A PORTION OF THE JUROR FEES PAID BY POLK COUNTY DURING THE PERIOD OF APRIL 1 THROUGH JUNE 30, 2024. G. RATIFY APPROVAL OF TRINITY RIVER AUTHORITY'S REQUEST FOR TEMPORARY ACCESS TO CROSS POLK COUNTY PROPERTY (OLD SOUTHLAND PARK SITE) FOR THE PURPOSE OF TRUCKING SOIL FROM W.R. BAKER PROPERTY ACROSS TO TRA PROPERTY. H. APPROVE REVISED JOINT CONTRACT FOR ELECTION SERVICES WITH CITY OF LIVINGSTON FOR THE COUNTY'S PROVISION OF ELECTION EQUIPMENT AND SERVICES FOR THE NOVEMBER 5, 2024 GENERAL ELECTION, AS RECOMMENDED BY THE COUNTY CLERK. 5. CONSIDER APPROVAL OF PERSONNEL MATTERS, AS FOLLOWS: A. REVIEW AND CONSIDERATION OF PERSONNEL ACTION FORM REQUESTS SUBMITTED BY DEPARTMENT HEADS SINCE LAST MEETING AND REVIEW OF ANY AUTHORIZED EMERGENCY HRING. 6. CONSIDER APPROVAL OF CONSTABLE PRECINCT 2 BILL CUNNINGHAMPS REQUEST TO APPOINT MARK DUBOSE TO RESERVE DEPUTY CONSTABLE. 7. CONSIDER REQUESTS FOR REVISIONS TO THE BUDGET, AS FOLLOWS: A. FY2024 BUDGET REVISIONS, AS PRESENTED BY THE COUNTY AUDITOR'S OFFICE. 8. CONSIDER APPROVAL, APPROVAL UPON CONDITIONS MET, OR REJECTION OF SUBDIVISION APPLICATIONS, AS FOLLOWS: A. ISLAND VIEW RANCH ESTATES SUBDIVISION, LOCATED IN PRECINCT 1. B. RIDGE LAKE ESTATES, PHASE 2 SUBDIVISION, LOCATED IN PRECINCT 4. 9. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION RELATED TO BID #2024-15 "REQUEST FOR OUTSIDE AUDITOR SERVICES." 10. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION RELATED TO BID #2024-21 "JUDICIAL CENTER EXTERIOR BRICK WALL REPAIR." 11. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION REGARDING PROFESSIONAL SERVICES FOR HURRICANE HARVEY FEDERAL AND STATE REGIONAL MITIGATION PROJECTS, FUNDED THROUGH GENERAL LAND OFFICE (GLO) GRANTS 24-065-044-E536 AND 24-065-45-E537: A. EXECUTION OF THE CIVIL RIGHTS RESOLUTION AND POLICIES. B. EXECUTION OF THE DEPOSITORY SIGNATORY RESOLUTION. C. EXECUTION OF THE DAVID J. WAXMAN, INC. GRANT ADMINISTRATOR AGREEMENTS. D. EXECUTION OF THE GOODWIN-LASITER-STRONG PROFESSIONAL ENGINEERING SERVICES AGREEMENTS. 12. REVIEW AND CONSIDER APPROVAL OF AMENDMENT NO. 5 TO THE GENERAL LAND OFFICE (GLO) CONTRACT NO. 20-066-018-C125 FOR THE HURRICANE HARVEY BUXOUTACQUISITION PROGRAM. 13. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION REGARDING CHANGE ORDERS FOR THE COURTHOUSE RESTORATION PROJECT, AS FOLLOWS: A. RATIFY APPROVAL OF CHANGE ORDER NO. 001 APPROVED OCTOBER 2023 IN THE AMOUNT OF $236,606.62, PAID FROM THE PROJECT CONTINGENCIES FUNDS. B. RATIFY APPROVAL OF CHANGE ORDER NO. 003 APPROVED JUNE 2024 IN THE AMOUNT OF $94,668.06, PAID FROM THE PROJECT CONTINGENCIES FUNDS. C. CONSIDER APPROVAL OF CHANGE ORDER NO. 005 IN THE AMOUNT OF $419,039.87, TO BE PAID FROM THE RESTORATION PROJECTS FUND. 14. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION REGARDING TERRACON AUTHORIZATION TO PROCEED WITH CONSTRUCTION MATERIALS ENGINEERING AND TESTING SERVICES AT COURTHOUSE. 15. DISCUSS PERSONNEL MANAGEMENT SYSTEM. 16. BUDGET WORKSHOP. ADJOURN By: Sydney Murphy, County Judge Posted: Wednesday - July 3, 2024 dhgly I do hereby certify that the above Notice of Meeting oft the Polk County Commissioners Court is a true and correct copy of said Notice and that I posted a true and correct copy ofs said Notice in the Polk County Courthouse at aj place readily accessible to the general public during normal business hours on Wednesday - July 3, 2024 and that said Notice remained so posted continuously for at least 721 hours preceding the scheduled time of said Meeting. This notice has also been posted on the official website ofPolk County, Texas (www.co.polkxus). SCHELANA! HOCK, COUNTY CLERK BY: Suo (Deputy) FILED FOR RECORD 2024. JUL -3 PM :40 SL SCHELANA POLK L COUNTYCLERK