2024-141 POLK COUNTY COMMISSIONERS COURT August 13, 2024 Polk County Regional Health Building, Suite A 10:00 A.M. Livingston, Texas NOTICE Is hereby given that a regular meeting of the Polk County Commissioners Court will be held on the date stated above, at which time the following subjects will be discussed; Agenda Topics (Persons wishing to provide Public Comment must complete and submit a Public Participation Form to the County Clerk prior to the Call To Order). ** Please turn off (or mute) all cell phones and devices ** 1. CALL TO ORDER. * INVOCATION * PLEDGES OF ALLEGIANCE 2. PUBLIC COMMENTS This item is included to allow public comments on topics relating to the business of the county. In accordance with law, this Court cannot discuss, deliberate or take action on any item or topic not listed on this agenda. Public comments requesting or requiring action or deliberation may be scheduled on a futureagenda. Each public comment will be limited to a maximum of three (3) minutes, unless a member of the Court requests additional time for the presenter. Any handout materials must be reproduced prior to the meeting and furnished by the presenter. After the close of this portion of the Agenda, public comment for the remainder of the Court session is no longer appropriate or accepted unless specifically requested by a Member of the Court. 3. INFORMATIONAL REPORTS This item is included on the Agenda to receive announcements from the Court members and/or other Elected Officials and Department Heads of Polk County. A. REPORT FROM HEALTHY COUNTY COMMITTEE REGARDING WELLNESS STRATEGY / COUNTY-SPECIFIC INCENTIVE PROGRAM. 4. PUBLIC HEARING TO DISCUSS AND CONSIDER ABANDONING MAINTENANCE OF COUNTY ROADS WITHIN THE CITY LIMITS OF ONALASKA. Notice of Hearing was published in the Polk County Enterprise on July 7, 2024. 5. CONSIDER APPROVAL OF ABANDONING MAINTENANCE OF COUNTY ROADS WITHIN THE CITY LIMITS OF ONALASKA. 6. OLD BUSINESS A. APPROVE MINUTES OF PREVIOUS MEETING: July 11, 2024 (Regular Session, rescheduled from July 9). NEW BUSINESS 7. CONSENT AGENDA (The items listed within the Consent Agenda are deemed to be of a routine nature and are not scheduled for individual consideration by the Commissioners Court. However, any member ofthe Court retains the option to remove any one or more items from the Consent Agenda and to have the item/s individually considered). A. APPROVE MINUTES OF PREVIOUS MEETINGS: July 23 and 30, 2024 (Regular and Special Sessions). B. APPROVE CORRECTED MINOTES: June 11, 2024 (Regular Session). C. APPROVE SCHEDULES OF BILLS. D. APPROVE ORDER DESIGNATING SURPLUS PROPERTY. E. RECEIVE AND RECORD PERSONNEL ACTION FORMS SUBMITTED BY ELECTED OFFICIALS SINCE LAST MEETING. F. APPROVE ADOPTION OF THE TEXAS HEALTH AND HUMAN SERVICE COMMISSION INDIGENT HEALTH CARE ELIGIBILITY STANDARDS, DOCUMENTATION AND VERIFICATION PROCEDURES ACCORDING TO THE ACT WITH THE ADDITION OF THE FOLLOWING PROVISION OF OPTIONAL SERVICES AS ALLOWED UNDER V.T.C.A. HEALTH & SAFETY CODE, SECTION 61.0285. G. APPROVE SHERIFF'S REQUEST FOR APPLICATION TO TEXAS ASSOCIATION OF PROPERTY AND EVIDENCE INVENTORY TECHNICIAN (TAPEIT) GRANT. H. APPROVE "NO CHANGE" IN COUNTY ROAD & BRIDGE FEE ($10). AND CHILD SAFETY FEE ($1.50) AUTHORIZED BY THE TEXAS TRANSPORTATION CODE, SEC. 502.401 - 502.403. I. ACCEPT PAYMENTS IN LIEU OF TAXES (PILT) IN THE AMOUNT OF $63,838.00. J. ACCEPT FY2024 INDIGENT DEFENSE FORMULA GRANT NO. 212-24-187. K. RECEIVE AND RECORD DISTRICT JUDGES' ORDERS SETTING FY2025 COMPENSATION FOR COUNTY AUDITOR, ASSISTANT AUDITORS AND (258TH & 411TH) DISTRICT COURT REPORTERS, COURT COORDINATORS, BAILIFFS PURSUANT TO LOCAL GOVERNMENT CODE. L. APPROVE JOINT CONTRACTS FOR ELECTION SERVICES WITH LIVINGSTON I.S.D. AND BIG SANDY I.S.D. FOR THE COUNTY'S PROVISION OF ELECTION EQUIPMENT AND SERVICES FOR THE NOVEMBER 5, 2024 GENERAL ELECTION, AS RECOMMENDED BY THE COUNTY CLERK. M. RECEIVE AND RECORD AGREEMENT BETWEEN DISTRICT ATTORNEY'S OFFICE AND TEXAS DEPARIMENT OF PUBLIC SAFETY, STATE ADMINISTRATOR OF THE TEXAS ENFORCEMENT TBLECOMMUNICATIONS SYSTEMS (TLETS). N. RECEIVE AND RECORD NON-TWENTY-FOUR HOUR TERMINAL AGENCY AGREEMENT BETWEEN THE POLK COUNTY SHERIFF'S OFFICE AND POLK COUNTY DISTRICT ATTORNEY'S OFFICE. O. RATIFY MEMORANDUM OF UNDERSTANDING BETWEEN POLK COUNTY AND DEEP EAST TEXAS COUNCIL OF GOVERNMENTS (DETCOG) FOR PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLACK GRANT MITIGATION (CDBG-MIT) METHOD OF DISTRIBUTION (MOD) FOR REGIONAL INTEROPERABLE RADIO COMMUNICATIONS PROJECT. P. RECEIVE 3RD QUARTER HOTEL OCCUPANCY TAX FUNDS REPORTS FROM THE POLK COUNTY CHAMBER OF COMMERCE AND POLK COUNTY HIGHER EDUCATION AND TECHNOLOGY FOUNDATION. APPROVE 2024 HOTEL/MOTEL OCCUPANCY TAX CONTRIBUTION TOURISM BUDGET FROM THE POLK COUNTY CHAMBER OF COMMERCE. R. RECEIVE TREASURER'S MONTHLY REPORT FOR JUNE 2024. S. RECEIVE TREASURER'S FY2024 3RD QUARTER REPORT (APRIL - JUNE 2024) T. APPROVE ADDENDUM TO AGREEMENT WITH NETWORK COMMUNICATIONS INTERNATIONAL CORP. ("NCIC") FOR INMATE TABLET SERVICES AT THE POLK COUNTY JAIL. U. AUTHORIZE THE FOREMEN OF EACH ROAD & BRIDGE PRECINCT TO BE AN "AUTHORIZED DESIGNEE" TO ASSIST THE OFFICE OF EMERGENCY MANAGEMENT AS NEEDED WITH EVALUATING IDENTIFIED TREES, LIMBS, OR STUMPS TO DETERMINE IF THEY ARE HAZARDOUS AND SHOULD BE REMOVED ACCORDING TO STATE/FEMA DEBRIS REMOVAL GUIDANCE AND DEBRIS REMOVAL CONTRACTS. 8. CONSIDER APPROVAL OF PERSONNEL MATTERS, AS FOLLOWS: A. REVIEW AND CONSIDERATION OF PERSONNEL ACTION FORM REQUESTS SUBMITTED BY DEPARTMENT HEADS SINCE LAST MEETING AND REVIEW OF ANY AUTHORIZED EMERGENCY HRING. B. CONSIDER APPOINTMENT OF JAY DIEHL TO THE (VACANT) POSITION OF POLK COUNTY EXTENSION AGENT-AGRICULTURE AND NATURAL RESOURCES, AS CANDIDATE RECOMMENDED BY THE TEXAS A&M AGRILIFE EXTENSION OFFICE. 9. CONSIDER REQUESTS FOR REVISIONS AND AMENDMENTS TO THE BUDGET, AS FOLLOWS: A. FY2024 BUDGET REVISIONS AND AMENDMENTS, AS PRESENTED BY THE COUNTY AUDITOR'S OFFICE; 10. DISCUSS AND CONSIDER APPROVAL OF SHERIFF'S AND CONSTABLES FEES EFFECTIVE JANUARY 1, 2025, AND DIRECT NOTIFICATIONTO STATE COMPTROLLER, PURSUANTTO TEX. LOC. GOVT. CODE 118.131. 11. DISCUSS AND CONSIDER APPROVAL OF MEMORANDUM OF AGREEMENT WITH BURKE CENTER FOR MENTAL HEALTH DEPUTY PROGRAM. 12. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION REGARDING APPROVAL TO ADVERTISE REQUEST FOR BIDS #2024-22 FOR RESTORATION OF CREEK BANK ON KIMBALL CREEK AT COUNTY LINE ROAD IN PRECINCT 4, TO BE FUNDED FROM PRECINCT 4 OPERATIONS BUDGET. 13. CONSIDER REQUEST FOR PURCHASE OF AUDIO/VIDEO EQUIPMENT AND SOFTWARE FOR THE EMERGENCY OPERATIONS CENTER, AS INCLUDED ON THE FY2024 CAPITAL PURCHASE PROJECTIONS. 14. FY2025 BUDGET WORKSHOP A. CONSIDER APPROVAL OF PROPOSED LEASE RATE QUOTES TO BE INCLUDED IN THE FY2025 BUDGET. B. CONSIDER APPROVAL TO PUBLISH THE PROPOSED INCREASES IN SALARIES, ALLOWANCES AND OTHER EXPENSES OF ELECTED COUNTY & PRECINCT OFFICERS. C. REVIEW FY2025 PROPOSED BUDGET. 15. DISCUSS AND CONSIDER ANY/ALL NECESSARY ACTION RELATING TO VOLUNTEER FIRE DEPARTMENT FUNDING. [CLOSED SESSION/EXECUTIVE SESSION: Pursuant to Tex. Gov't Code Section 551.071 for consultation with attorney on a matter subject to attorney-client confidentiality.] ADJOURN By: Sydney Murphy, County Judge Posted: Thursday - August 8, 2024 dhgly I do hereby certify that the above Notice of Meeting of the Polk County Commissioners Court is a true and correct copy of said Notice and that I posted at true and correct copy of said Notice in the Polk County Courthouse at aj place readily accessible to the general public during normal business hours on Thursday August 8, 2024 and that said Notice remained so posted continuously for at least 721 hours preceding the scheduled time of said Meeting. This notice has also been posted on the official website of Polk County, Texas (www.co.p0lkxu). SCHELANA HOCK, COUNTY ÇLERK BY: ao (Deputy) FILED FOR RECORD 2024 AUG -8 PM 3:2 28 SLlusi SCHELANA e POLK COUNTY CLERK