VIRGINIA: AT THE REGULAR MEETING OF THE TAZEWELL COUNTY BOARD OF SUPERVISORS HELD AUGUST 2, 2022 AT FOUR O'CLOCK P.M. IN THE TAZEWELL COUNTY ADMINISTRATION BUILDING, 197 MAIN STREET, TAZEWELL, VIRGINIA 24651 PRESENT: AARON GILLESPIE, CHAIRMAN SHANNA PLASTER, VICE CHAIRMAN MARGARET ASBURY, MEMBER ANDY HROVATIC, MEMBER CHARLES A. STACY, MEMBER C. MR. YOUNG, COUNTY ADMINISTRATOR CHASE D. COLLINS, COUNTY ATTORNEY SUSAN JEWELL, EXECUTIVE ASSISTANT MEMBERS OF THE PRESS: JIM TALBERT, CLINCH VALLEY NEWS/PRESS; WARREN HINKLE, THE VOICE ABSENT: NONE Supervisor Aaron Gillespie called the regular meeting to order and presided with all members present. Supervisor Asbury gave the invocation followed by The Pledge of Allegiance to the United States flag led by Supervisor Gillespie. Supervisor Gillespie welcomed those in attendance and citizens who were participating by conference call. Citizens were able to call in and participate in the meeting by calling (425) 436- 6388 and entering the access code 836650. AGENDA APPROVED AS AMENDED Upon motion of Supervisor Stacy, seconded by Supervisor Hrovatic and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby approves the August 2, 2022 agenda as amended. MINUTES APPROVED AS WRITTEN Upon motion of Supervisor Stacy, seconded by Supervisor Hrovatic and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby approves the minutes from the June 28, 2022 meeting. CONSENT CALENDAR Upon motion of Supervisor Plaster, seconded by Supervisor Hrovatic and adopted by a vote of 5 to 0, the Tazewell County Board of Supervisors hereby approves the following items presented as "Consent Calendar". The matters requiring the issuance of warrants shall be issued by the County Administrator in accordance with this action and converted to negotiable checks by the Treasurer of Tazewell County, Virginia: Tazewell County Board ofSupervisors * August 2, 2002 * Page 1 WARRANTS July 2022 Payroll Ordered that Warrant Nos. 145807 through 145824, and direct deposits totaling $280,426.92 from the General, covering payroll for the various County agencies, for the period ending June 30, 2022, be approved. Ordered that Warrant Nos. 145825 through 145843, and direct deposits totaling $291,649.15 from the General Fund, covering payroll for the various County agencies, for the period ending July 15, 2022, be approved. Accounts Payable/Payroll Deductions Ordered that Warrant Nos 497493 though 497626, and electronic transfers (ACH) totaling $ 1, 557,142.08 from the General, Landfill Enterprise, Capital Outlay, Law Library, and CARES funds covering operating expenses for the various County agencies issued June 25, 2022, be approved. Ordered that Warrant Nos 497627 through 497637 and electronic transfers (ACH) totaling $148,829.56 from the General, covering payroll deductions for the various County agencies for the period ending June 30, 2022, be approved. Ordered that Warrant Nos. 497638 through 497739, and electronic transfers (ACH) totaling $ 1,751,132.17 from the General, Landfill Enterprise, Capital Outlay, Law Library, and CARES funds covering operating expenses for the various County agencies issued July 10, 2022, be approved. Ordered that Warrant Nos. 497740 through 497750, and electronic transfers (ACH) totaling $152,776.64 from the General, covering payroll deductions for the various County agencies for the period ending July 15, 2022, be approved. Handwritten Ordered that Warrant No. 802130 through 802136 for 83,923.36 from the General, Landfill Enterprise, Capital Outlay, and Law Library, covering operating expenses for the month of June 2022, be approved. SPECIAL PRESENTATIONS Deputy Luke Deel Resolution Supervisor Asbury read and presented a Resolution to Deputy Luke Deel, who saved the life of a resident in recent flooding. Upon motion of Supervisor Asbury, seconded by Supervisor Gillespie and adopted by a vote of 5 to 0, the Tazewell County Board of Supervisors hereby presents a resolution to Deputy Luke Deel recognizing him for his heroic actions in saving the life of a local resident in a flooding situation. A copy of the resolution is available in the County Administration Office at 197 Main Street, Tazewell, Virginia 24651. Tazewell County Board of Supervisors * August 2, 2002 * Page 2 Captain Jonathan Hankins spoke about Deputy Deel's humility and dedication to his job with the TCSO. Honor Guard Flag Folding Demonstration Members of the newly formed Fireman's Honor Guard demonstrated the ceremonial flag folding conducted at firefighter's funerals and other events. A request was also made for financial assistance in purchasing uniforms at the cost of approximately $600.00 per uniform for five (5) members. The Board indicated they will consider the request. ENGINEERING DEPARTMENT REPORT Kenneth Dunford, Director of Engineering Mr. Dunford presented his monthly activity report and made reference to bridge inspections. Mr. Dunford explained that certain bridges in the county require annual inspections Fincastle Farms bridge, Sage Hill Road bridge and Mountain Road bridge. He advised that Fincastle Farms bridge is new and didn't need inspection. According to Dunford, Sage Hill Road is not a county maintained bridge and the county is not responsible for the bridge. Further, he advised if the bridge received a poor rating, we send residents that use that bridge a letter informing them of the condition of the bridge. Mr. Young advised that the letter is sent as a courtesy rather than a responsibility and the county is not legally required to do SO. Supervisor Gillespie asked that all Board members receive a copy ofthe letter for their files. Mr. Young announced that the Fincastle Farms bridge was replaced. Mr. Dunford added that no county money was used for that replacement, only VDOT funds. Supervisor Stacy asked if the other two bridges could be replaced through the same program that the Fincastle Farms bridge was replaced. Mr. Dunford replied that the County would have to own the bridge in order to be eligible for the same funding for replacement and there would be no guarantee of getting the grant for that replacement. Supervisor Stacy asked whether the Sage Hill bridge is posted with warning signage. Mr. Dunford indicated there are weight limit signs posted at the bridge as required. EXECUIIVE/CLOSED MEETING = 4:30 pm Mr. Young asked that the agenda be amended to refer to Project Skip as Project Springboard to conform to the code used by VEDP. Upon motion of Supervisor Stacy, seconded by Supervisor Hrovatic and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby amends the Executive Session agenda such that Tazewell County Board of Supervisors * August 2, 2002 * Page 3 Project Skip will now be identified as Project Springboard, and moves into Executive Session including all persons necessary to conduct business in this session and enters into an Executive/Closed meeting, pursuant to Virginia Code Section 2.2-3711: A (5) Potential expansion of an existing business regarding Project Springboard - A (5) - Potential location of a new business regarding Project Frazier > A(29) - Contract negotiations regarding Jonah water project A A (3) = Property acquisition regarding Cavitts Creek Park A (1) - Personnel in EMS (Paramedic) RETURNCERTIFICATIONREPORT OF ACTION - 7:03 pm The Board of Supervisors returned to public session and Supervisor Stacy read the following certification CERTIFICATION OF EXECUTIVECLOSED MEETING TAZEWELL COUNTY BOARD OF SUPERVISORS WHEREAS, the Tazewell County Board of Supervisors has convened an executive/closed meeting on this date pursuant to an affirmative vote and in accordance with The Virginia Freedom of Information Act; and WHEREAS, 2.2-3711 of the Code of Virginia requires a certification by the Board of Supervisors that such executive/closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED, that the Tazewell County Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) that only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive/closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Tazewell County Board of Supervisors. The Chairman called for a roll call vote with the following vote hereby recorded. The Chair called for a roll call Vote on the Certification: Ayes: Five (5) Nays: None (0) Absent: None (0) Absent during vote: None (0) Report of Action: Three (3) Tazewell County Board of Supervisors * August 2, 2002 * Page 4 ACTION FOLLOWING EXECUTIVE SESSION The Chair asked if there was any action following Executive Session. Personnel in EMS (Paramedic) Upon motion of Supervisor Stacy, seconded by Supervisor Hrovatic and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board ofSupervisors hereby approves the hiring of one (1) full time paramedic position and convert one (1) existing part time paramedic position to a full time position. Project Frazier Upon motion of Supervisor Plaster, seconded by Supervisor Stacy and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby approves the allocation of $9,500.00 form contingency to the IDA for Project Frazier. (see later action rescinding this motion under Administrative Action) Project Springboard (formerly Project Skip) Upon motion of Supervisor Plaster, seconded by Supervisor Hrovatic and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby adopts the resolution entitled "Resolution of the Tazewell County Board of Supervisors approving Tax Rebate Grant Incentives to Project Springboard", as presented in Executive Session. The Resolution is hereby made a part of the minutes and a copy is available in the County Administration Office at 197 Main Street, Tazewell, Virginia 24651. PUBLIC HEARINGS Consideration oftax exemption for SWCC Foundation The Chair stated: Before the Board is an ordinance to exempt real estate taxation for the Southwest Virginia Community College Foundation, LLC, located in the Town of Cedar Bluff and in Wardell, Western District, Tazewell County, Virginia, by local designation from assessment ofreal estate taxes. Chase Collins advised that Victor Scott is present from SWCC to answer any questions the Board might have. Mr. Collins continued that The Foundation must be able to appropriately answer certain questions to be considered for the real estate taxation exemption. Mr. Collins advised that all questions were appropriately answered in writing. Mr. Scott answered questions about the dorms to be built on the property such as number of units and time of completion and readiness for use for the upcoming academic year. Mr. Collins said that the annual amount of the tax exemption is $9,349.60. Mr. Young reminded the Board that once the dorms are complete, the tax assessment will certainly increase, therefore increasing the amount of the tax exemption. Tazewell County Board ofSupervisors * August 2, 2002 * Page 5 Mr. Hrovatic reminded the Board that he will abstain from any voting due to his seat on the SWCC Foundation Board. Mr. Stacy asked ifit's possible to limit the period oftime the exemption can be granted or does it have to be approved from this point forward. He explained that he might prefer a fixed period of time for the exemption as opposed to an exemption with no time limit. Supervisor Gillespie opened the floor for public comment regarding said Ordinance. Calling three times for public comment, no comments were offered and the public hearing was closed. Mr. Stacy moved that the Ordinance be approved with the amendment that the exception expire in five (5) years. The Board debated whether to grant the exemption permanently or with a five- year limitation supported by Mr. Stacy's motion. After some discussion, the Chair called for a second to the motion. No second was offered. The Chair ruled that the motion died for lack of a second. Upon motion of Supervisor Plaster, seconded by Supervisor Asbury and adopted by a vote of 4 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby agrees to exempt the Southwest Virginia Community College Real Estate Foundation, LLC, property identified in the ordinance from real estate taxation and adopt the Ordinance as advertised. Supervisor Hrovatic abstained from the vote due to his position on the SWCC Foundation. The questionnaire, supporting documentation and Ordinance is hereby made a part of the minutes and a copy is available in the County Administration Office at 197 Main Street, Tazewell, Virginia 24651. Consideration oftax exemption for Lilies of the Field The Chair stated: before the Board is an ordinance to exempt real estate taxation for Lilies oft the Field Thrift Store, Inc., located in the Town of Tazewell, Southern District, Tazewell County, Virginia, by local designation from assessment of real estate taxes. Supervisor Gillespie opened the floor for public comment regarding said Ordinance. Calling three times for public comment, no comments were offered and the public hearing was closed. Chase Collins advised that LOTF, Inc. must be able to appropriately answer certain questions to be considered for the real estate taxation exemption. Mr. Collins advised that all questions were appropriately answered in writing. Supervisor Stacy asked for a description of the services that LOTF, Inc. provides. Supervisor Asbury shared that the thrift store has clothing and household items available for purchase. The organization also provides scholarships to local students. Chase Collins advised that the annual tax exemption would be in the amount of$215.76. Tazewell County Board ofSupervisors * August 2, 2002 * Page 6 Upon motion ofs Supervisor Gillespie, seconded by Supervisor Asbury and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby agrees to exempt Lilies of the Field Thrift Store, Inc. from real estate taxation. The questionnaire, supporting documentation and Ordinance is hereby made a part of the minutes and a copy is available in the County Administration Office at 197 Main Street, Tazewell, Virginia 24651. Consideration ofvacation ofa portion ofDogwood. Avenue The Chair stated: Before the Board is an ordinance to vacate a portion of Dogwood Avenue located in the Plum Creek Subdivision, Witten Valley, Southern District, in Tazewell County, Virginia. Supervisor Gillespie opened the floor for public comment regarding said Ordinance. Calling three times for public comment, no comments were offered and the public hearing was closed. Chase Collins explained that property owners, Anita McReynolds and David Riley reached an agreement with adjoining property owners to vacate a 50 foot strip of land between the two properties, which is not used as ingress/egress to either property. Collins advised that Stump had agreed to the vacation and Ms. McReynolds sent a deed to the Stumps for their signature, which was never returned, therefore prompting the need for a public hearing. Collins further advised that the Stumps had been notified of the hearing by certified mail. Upon motion of Supervisor Stacy, seconded by Supervisor Gillespie adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby adopts the Ordinance as advertised and approves the partial vacation of Dogwood Avenue. A copy of the mailing certificate to the Stumps together with the Ordinance is hereby made part of the record and is available in the County Administration Office at 197 Main Street, Tazewell, Virginia 24651. Consideration ofallowing ATVS on a portion ofState Route 67 and State Route 621 The Chair stated: Before the Board is an ordinance to authorize operation of off-road recreational vehicles cross a portion of Virginia State Route 67, Jewell Main Road, and Virginia secondary State Route 621, in Tazewell County, Virginia. Supervisor Gillespie opened the floor for public comment regarding said Ordinance. Calling three times for public comment, no comments were offered and the public hearing was closed. Chase Collins provided information regarding the location of the roads involved in the proposed Ordinance and mentioned the speed limits on each. Supervisor Plaster explained that the original plan is a bit different than the map advertised with the proposed Ordinance. She said the original plan was to just route through Jewell Main Road, go down Stinson Ridge and down Briar Patch Road to Richlands. Tazewell County Board ofSupervisors * August 2, 2002 * Page 7 Mr. Young posted a map of the proposed route as given to the county engineer by SRRA. The Board discussed safety concerns on Route 67. Eric Young indicated the proposed Ordinance can be passed tonight and revised at a later date. Upon motion of Supervisor Plaster, seconded by Supervisor Stacy and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board ofSupervisors hereby adopts the Ordinance as advertised and authorizes operation of off-road recreational vehicles across portion of Virginia State Route 67, Jewell Main Road, and Virginia secondary State Route 621, in Tazewell County, Virginia. CITIZEN COMMENTS SCHEDULED Carolyn Wimmer - 1689 Salina Road, Falls Mills, Virginia Ms. Wimmer inquired about whether the County has "taken control" of Salina Road and asked that certain rumors regarding the repair and upkeep of the road be explained. The Board discussed the history oft the road. Mr. Young advised portions of the road are not a public right- of-way. ADMINISTRATIVEAINANCIALCOUNTY PROJECTS UPDATE Consider approving contributing $55,000.00 to the Town of Richlands toward the purchase of a new ambulance pursuant to the EMS agreement Upon motion of Supervisor Plaster, seconded by Supervisor Hrovatic and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby approves contributing $55,000.00 from ARPA funds for the purchase of a new ambulance upon receipt of a copy of an invoice for the same. Jonah Joint Resolution Upon motion of Supervisor Stacy, seconded by Supervisor Gillespie and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby approve the joint Resolution with Buchanan and Russell Counties as presented in the agenda regarding tax incentives for Project Jonah. A copy ofthe Resolution is available in the County Administration Office at 197 Main Street, Tazewell, Virginia 24651. Consideration ofcreating a disaster relief ffund Eric Young expressed the need for a disaster relief fund for natural disaster assistance in the County. Supervisor Asbury and Supervisor Plaster brought discussion about who qualifies and what the criteria for disaster relief funding might be. Eric Young described a checklist that Virginia Department of Emergency Management (VDEM) uses for similar determinations as well as what constitutes a flood or other disaster. He Tazewell County Board ofSupervisors * August 2, 2002 * Page 8 recommended the formation of a committee to determine the criteria for how and when funds would be used. He recommended that the committee consist of Dave White (Deputy Director of Emergency Management), Barry Brooks (Emergency Management Coordinator), a representative from DSS, a representative from CVCA and other Board members. Supervisor Stacy inquired as to how to go about creating revenue to place into a disaster relief fund. Mr. Young gave an example of making an assessment on flood prone properties and placing that revenue in an account to be used for disaster relief and appoint Supervisors Plaster and Asbury to the committee. Upon motion of Supervisor Gillespie, seconded by Supervisor Stacy and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby vote in favor of the formation of a committee and disaster relief fund. Consideration ofjoining the Virginia Institute for Government Eric Young shared information from the Weldon Cooper Center regarding the Virginia Institute of Government and the wealth ofinformation available to local government entities in the form oft training programs for personnel and board members on various topics. Upon motion of Supervisor Stacy, seconded by Supervisor Asbury and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby vote in favor of joining the Virginia Institute of Government annual dues in the amount of$2,500.00. Discussion aboutformer animal shelter building on Lynn Hollow Road Chase Collins outlined two requests that resulted from the July 2022 Animal Shelter Board meeting. First, to determine what will become of the former animal shelter building and property. Eric Young explained that the TCSO had planned to use that property as a training ground, but also, someone had expressed interest in purchasing the property but offered a lowball price. Mr. Collins stated yet another party expressed interest in the property but has not responded to his request for additional information oftheir plans. Supervisor Stacy asked if that property might become important to future landfill expansion at some point. Mr. Young responded that it isn't likely to benefit the landfill at any time. Mr. Young volunteered to contact Sheriff Hieatt to determine whether the TCSO is using the facility for training. Request $1,000.00 from each district to sponsor spay/neuter voucher campaign for animal shelter Chase Collins mentioned the overpopulated feral cat colonies as well as diseased and dead cats near the former animal shelter, which prompted discussion regarding of overcrowding at the current animal shelter and the importance of preventing unwanted kitten and puppy litters. Tazewell County Board of Supervisors * August 2, 2002 * Page 9 Upon motion of Supervisor Plaster, seconded by Supervisor Asbury and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board ofSupervisors hereby approve funding spay/neuter vouchers through the animal shelter in the amount of $1,000.00 from each district's discretionary funds for a total of $5,000.00. Consideration offunding for the 150h Year of Fair Association - $10,000.00 Upon motion of Supervisor Stacy, seconded by Supervisor Gillespie and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby vote to ratify an electronic poll approving the request for $10,000.00 to the Tazewell County Fair Association. As a side note, Supervisor Gillespie mentioned that there are few counties have had an ongoing fair for 150 years. Consideration of 2023 General Reassessment proposals Eric Young spoke about the Committee's recent interviews with appraisal firms that submitted bids to conduct the upcoming real estate reassessment and announced that Wingate is ranked first following those interviews. He asked that the Board vote to affirm that ranking. Upon motion of Supervisor Gillespie, seconded by Supervisor Plaster and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby affirm Wingate as the top ranking appraisal firm for the upcoming real estate assessment. The County Administrator is hereby authorized to negotiate with Wingate to reach a contract for services. Burkes Garden Fire Department update Eric Young announced that he had met with Fred Lawless at the proposed site for the new Burkes Garden Fire Department to review the plans and budget. He said it appears that Verizon is going to make a significant donation to the project, but private donations are still needed in order to receive the match from the Thompson Foundation. Mr. Lawless indicated that the Burkes Garden Community has given generously to the project, having raised $28,000.00 of the $45,000.00 needed. Fred Lawless also mentioned that there is interest in having an electric vehicle charging station in Burkes Garden, sharing that the cost would be approximately $4,600.00 for the station. Mr. Young and Supervisor Gillespie suggested that AJ Robinson of the Tourism Department may be interested in funding a charging station. Large employer COVID grant - consideration of allocating remainder of grant. funds ($19,000.00) Eric Young spoke about the $19,000.00 that remains unused from the IDA's large employer COVID Grant. He suggested applying $9,500.00 oft that money to Project Frazier to cover what was approved for that project earlier in the evening after executive session. Tazewell County Board ofs Supervisors * August 2, 2002 * Page 10 Upon motion of Supervisor Plaster, seconded by Supervisor Hrovatic and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby vote to rescind $9,500.00 previously allocated to Project Frazier. Upon motion of Supervisor Plaster, seconded by Supervisor Hrovatic and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby votes to amend the previous motion to further ask the IDA to refund $10,000.00 of the large employer grant back to the general fund and authorize the IDA to allocate the remaining $9,500.00 to Project Frazier from contingency. Supervisor Stacy inquired as to whether COVID testing stations, such as the one at Bluefield University, will become active again should COVID cases rise to that necessity. Mr. Young advised that home testing kits are more readily available and will most likely be used instead of the previously designated testing stations. Flood damage to public works Eric Young explained that the recent heavy rains caused significant damage to a large ditch that had just been dug at the landfill and the ditch will need to be reconstructed at a cost of approximately $22,000.00. He also relayed that Kenneth Dunford, County Engineer, reports that there was damage to multiple county roads and estimates it will cost approximately $30,000.00 to replace gravel and repair those roads. He advised that the landfill funding and the road maintenance budget could cover these costs now but may come up short later in the year and need more funding. Consideration of donating to Emergency Services Appreciation Dinner Eric Young pointed out that the Board routinely donates to the Emergency Services Appreciation Dinner, which will be in early October. Upon motion of Supervisor Stacy, seconded by Supervisor Asbury and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby vote to donate to the Emergency Services Appreciation Dinner as follows: $1,000.00 from Northern District $1,000.00 from Southern District $1,000.00 from Western District $1,000.00 from Northwestern District $1,000.00 from Eastern District Opioid Settlement The County Administrator shared that the class action suit against Opioid manufacturers has been settled and the County will receive a large sum of funds from that settlement; however, there will be stipulations in place from the state Attorney General's office as to how the money can be spent. Mr. Young said he would research the matter to advise the Board as to how these funds must be spent. Tazewell County Board of Supervisors * August 2, 2002 * Page 11 PSA/Bluefield Sanitary Board Agreement Mr. Young explained the connection between the PSA and the Bluefield Sanitary Board. The Bluefield/Divides sewer line connects to the Sanitary Board in Bluefield VA/WV. The PSA contracts with that entity to provide sewer services at the cost of$3.50 per 1,000 gallons, but the rate is increasing to $7.25 per 1,000 gallons, which would be a burden to the PSA if a large business were to go into the Bluestone. He suggested that the landfill offer to take the sludge from the Sanitary Board's sewer plant at no cost in return for them not increasing their cost per gallon charged to the PSA. Appointments Housing Upon motion of Supervisor Hrovatic, seconded by Supervisor Plaster and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby reappoints Ramona Simmons to the Cumberland Plateau Regional Housing Authority. AASC- Upon motion of Supervisor Plaster, seconded by Supervisor Hrovatic and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby reappointments Ginger Branton to serve on the AASC board. The Chair ordered to defer the remaining appointment until the September 6, 2022 meeting. Wireless Service Authority Upon motion of Supervisor Hrovatic, seconded by Supervisor Gillespie and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby reappoints George McCall to serve on the Wireless Service Authority. Clinch Valley Community. Action Upon motion of Supervisor Gillespie, seconded by Supervisor Stacy and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby reappoints David Larimer to serve on the Clinch Valley Community Action board. Upon motion of Supervisor Plaster, seconded by Supervisor Stacy and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby reappoints Jim Boyd to serve on the Clinch Valley Community action board. Cumberland Mountain Community Services Upon motion of Supervisor Gillespie, seconded by Supervisor Asbury and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby votes to defer the appointment to CMCS board until the September 6, 2022 meeting. Tazewell County Board ofSupervisors * August 2, 2002 * Page 12 Other Business The County Administrator announced an update to the FY2023 budget. He stated that each year, the budget allows for a reserve, which has accumulated in the FY2023 in the amount of $7.9 million. He further said that the Board has been rebuilding reserved since they were exhausted in 2018, with a goal of$8 to $10m Mr. Young advised now, after reserves are set at $8m, there is approximately $5 million that needs to be shown in the budget in some fashion. He recommended putting a large part of the money into the landfill fund and asked for input from the Board. Supervisor Stacy suggested that each Board member consider the options until the next meeting, then pool the ideas at that time to develop a plan for those funds. BOARD CONCERNS Supervisor Stacy Triangle Sportsman Club Upon motion of Supervisor Asbury, seconded by Supervisor Stacy and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby ratifies the amount of $1,750.00 to Triangle Sportsman Club and authorizes additional funds ($250.00 from Western and $250.00 from Northwestern districts) to assist Tristan Shupe with travel expenses to a national competition. The County Administrator is hereby authorized and directed to issue said warrant in accordance with this action and which said warrant will be converted to negotiable check by the Treasurer of Tazewell County, Virginia. Funds will come from discretionary accounts as follows: $ 500.00 Eastern District (ratified) $ 250.00 Southern District (ratified) $1,000.00 Northern District (ratified) $ 250.00 Western District (additional approved) $ 250.00 Northwestern District (additional approved) $2,250.00 Total (only $500.00 in additional funding) Fairgrounds Supervisor Stacy mentioned that a constituent approached him regarding the need for paint on the derby wall, weeds growing on the bank where spectators sometimes sit at the fairgrounds. He said he had also been asked to have Ken Dunford, County Engineer, check the asphalt in the parking lot at the Bluefield Library location. Supervisor Plaster Kids Day Upon motion of Supervisor Plaster, seconded by Supervisor Hrovatic and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby authorizes the amount of $500.00 from Tazewell County Board of Supervisors * August 2, 2002 * Page 13 Northwestern district funds and $500.00 from Western district funds to the Town of Richlands for Kids Day. The County Administrator is hereby authorized and directed to issue said warrant in accordance with this action and which said warrant will be converted to negotiable check by the Treasurer ofTazewell County, Virginia. Supervisor Asbury Tazewell. High School Marching Band Upon motion of Supervisor Asbury, seconded by Supervisor Gillespie and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby authorizes the amount of $1,000.00 from Northern district funds and $1,000.00 from Southern district funds to the Tazewell High School Marching band. The County Administrator is hereby authorized and directed to issue said warrant in accordance with this action and which said warrant will be converted to negotiable check by the Treasurer of' Tazewell County, Virginia. Supervisor Gillespie Tazewell High School Football Team Upon motion of Supervisor Gillespie, seconded by Supervisor Stacy and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby authorize $1,200.00 to the Burkes Garden Community Association to help support the Burkes Garden Festival from Southern District funds. The County Administrator is hereby authorized and directed to issue said warrant in accordance with this action and which said warrant will be converted to negotiable check by the Treasurer ofTazewell County, Virginia. Burkes Garden Festival Upon motion of Supervisor Gillespie, seconded by Supervisor Stacy and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby authorize $1,000.00 to Tazewell High School Football team for the purchase of equipment from Southern District funds. The County Administrator is hereby authorized and directed to issue said warrant in accordance with this action and which said warrant will be converted to negotiable check by the Treasurer of Tazewell County, Virginia. Supervisor Gillespie advised that Russell County, Virginia has passed a resolution or ordinance to become a "pro-life sanctuary" and asked that this Board consider doing the same. Upon motion of Supervisor Plaster, seconded by Supervisor Hrovatic and adopted by a vote of5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby agree to defer the subject of Tazewell County becoming at "pro-life sanctuary" until the September 6, 2022 meeting. Tazewell County Board of Supervisors * August 2, 2002 * Page 14 SECOND EXECUTIVECLOSED MEETING - 9:00 pm Upon motion of Supervisor Stacy, seconded by Supervisor Gillespie and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby enters into an Executive/Closed meeting, pursuant to Virginia Code Section 2.2-3711: A(1) - Personnel: County Attorney evaluation RETURN/CERTIFICATION/REPORT OF ACTION - 11:48 pm The Board of Supervisors returned to public session and Supervisor Hrovatic read the following certification: CERTIFICATION OF EXECUTIVECLOSED MEETING TAZEWELL COUNTY BOARD OF SUPERVISORS WHEREAS, the Tazewell County Board of Supervisors has convened an executive/closed meeting on this date pursuant to an affirmative vote and in accordance with The Virginia Freedom ofInformation Act; and WHEREAS, 2.2-3711 of the Code of Virginia requires a certification by the Board of Supervisors that such executive/closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED, that the Tazewell County Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) that only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive/closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Tazewell County Board of Supervisors. The Chairman called for a roll call vote with the following vote hereby recorded. The Chair called for a roll call Vote on the Certification: Ayes: Five (5) Nays: None (0) Absent: None (0) Absent during vote: None (0) Report of Action: None (0) ACTION FOLLOWING EXECUTIVE SESSION No action was taken following executive session. Tazewell County Board of Supervisors * August 2, 2002 * Page 15 ADJOURN Upon motion of Supervisor Stacy, seconded by Supervisor Hrovatic and adopted by a vote of 5 to 0, with all members present and voting in favor thereof and no one against the same, the Tazewell County Board of Supervisors hereby adjourns until the September 6, 2022 meeting. a copy teste: 2y m . al Aaron Gillespie, Chairman by: SJ cc: Arlene Matney, Kim Beckner, David Larimer, Ginny Dawson Tazewell County Board of Supervisors * August 2, 2002 * Page 16