RICHMOND COUNTY BOARD OF SUPERVISORS May 8th, 2025 MINUTES At a regular meeting of the Board of Supervisors for Richmond County, Virginia, held on the gth day ofMay, 2025, thereof in the Public Meeting Room of the County Office Building. Present: F. Lee Sanders, Chairman J. David Parr, Member Richard E. Thomas, Vice-Chairman Robert B. Pemberton, Member JR Fidler, Member Also Present: Hope Mothershead, County Administrator Maddie Jett, Administrative Assistant Dr. Davis, Richmond County Public Schools David Beale, VDOT Deputy Johnson, Sheriffs S Office/ Animal Shelter/ NNRJ Mitch Paulette, Chief of Emergency Services Kristie Brann, Treasurer Approximately 10 others, and 7 others connected to Zoom CALL TO ORDER Chairman Sanders opened the meeting, gave the invocation and led in the pledge. May 8th, 2025, 9:00 A.M. = VDOT Secondary Six Year Plan Mrs. Mothershead read the Public Hearing Notice below: The Virginia Department of Transportation and the Board of Supervisors of Richmond County, in accordance with Section 33.2-331 ofthe Code ofVirginia, will conduct ajoint public hearing in Richmond County Meeting Room, 101 Court Circle, Warsaw, Virginia at 9:00 a.m. on May gth 2025. The purpose of this public hearing is to receive public comment on the proposed. Secondary Six-Year Planfor Fiscal Years 2026. through 2031 in Richmond County and on the Secondary System Construction Budgetfor. Fiscal Year 2026. Mr. Beale gave ai review of the Secondary Six Year Plan (See Exhibit 1). Mr. Beale mentioned he had some discussion with a citizen on Carter's Wharf Road. His house is at the end of the paved portion of the road where it turns to gravel. Mr. Beale stated that in the summer the citizen complained about the dust on the road. Mr. Beale noted that he told the citizen 1 he would make the Board of Supervisors aware ofit, and that potentially they could hard surface from the existing end of pavement down to the wildlife refuge entrance. Chairman Sanders stated they should add the strip on Carters Wharf Road to the plan. Mr. Thomas asked is there not enough traffic on Edgehill Road to carry the pavement back there. Mr. Beale answered no, it is just the cost and it is probably a $50,000 job. Due to that, it will probably be a few years before they can get to that unless there are added funds for that. Chairman Sanders then opened the floor for public comment. Chairman Sanders closed the public comment. "On a motion made by. Richard E. Thomas, the Board voted: Richard E. Thomas aye; J. David Parr - aye; J.R. Fidler - aye; F. Lee Sanders - aye; Robert B. Pemberton-aye; to approve the VDOT Secondary Six Year Plan as amended. * COUNTY DEPARTMENT RECOGNITION Mrs. Mothershead stated Richmond County is fortunate to have employees in place who truly care about the County and each other. Mrs. Mothershead recognized the Richmond County EMS Department. She recognized their hard work and their high level of service to the County and the citizens. EMS Chief Paulette mentioned that he is very appreciative of the men and women that work for him and thanked them for making his job easier. STAFF REPORTS RICHMOND COUNTY PUBLIC SCHOOLS Dr. Davis highlighted the 6 teachers that are retiring from Richmond County Public Schools and congratulated them. Dr. Davis also highlighted the teachers of the year and congratulated them. Dr. Davis mentioned that it is Bus Driver Appreciation Week and recognized all of the bus drivers and thanked them for their hard work. Dr. Davis stated that it is also National Teacher and Nurse Appreciation Week and he recognized all ofthe staff members and thanked them for working hard for all of the students. Dr. Davis showed photos oft the Mackey-Thompson Easter egg hunt that took place at the Northern Neck Senior Care Center, he mentioned that he was not sure who got the most out ofit whether it was the kids or the people at the care center. 2 Dr. Davis talked about the Kindergarten tour that takes place for the preschoolers and showed some photos of the preschoolers that went on the tour. He mentioned that this is an opportunity to let the kids see the school. Dr. Davis mentioned the dental screenings that are done at the Mackey-Thompson Learning Center and stated that they try to catch the dental problems early in life SO that they are able to help guide them and give them information. Dr. Davis showed photos of some students at a Richmond Flying Squirrels game and mentioned that this reward is for students who read at least 8 books this school year. Dr. Davis stated that each grade level k-6th designed an apron for the cafeteria staff to recognize them and let them know that they are superheroes. Dr. Davis noted that there is a lot of work done by the cafeteria staff behind the scenes and thanked them. Dr. Davis presented photos of the robotics camp that is done by Mr. Preston Ailor, Mr. Ailor has imbedded lots of STEM programs for the grade levels. Dr. Davis showed spring play information, Shrek the Musical was on April 16th and Alice in the Wonderland will be on May gth and 10th. Dr. Davis mentioned that Mrs. Sumiel does a fantastic job with the plays and with the kids. Dr. Davis presented photos of the senior trip to Orlando, Florida. He mentioned that the students went to Coco Beach, Universal Studios, and Disney World. He said that this is a huge trip for the students. Dr. Davis mentioned that the Wrestling team is doing a car wash on May 23rd. Dr. Davis showed a slide that had important graduation information and dates. Dr. Davis also stated that Graduation is at 9:00 a.m. on May 17th. Mr. Parr stated that he attended the Shrek Play and that it was absolutely amazing how the kids sang and acted, he just could not believe it. Dr. Davis also mentioned that Rappahannock Baseball is 1st in the Region, Rappahannock Softball is 1st in the Region, Rappahannock Tennis is undefeated in the Region, and that Rappahannock Track & Field is doing great also. VDOT Mr. Beale highlighted maintenance activity completed for the Month of] May: Brush cutting (Rt 637 Piney Grove) Tree trimming (Rt 628 Cole Hill Rd) Shoulder repair (Rt 628 Cole Hill Rd, Rt 607 Canal Rd) 3 Patching (Rt 613 Calvary Church Rd.) Beaver dam removal (Rt 634 Naylor's Beach Rd) Litter: removal countywide Work Orders pothole patching Mr. Beale mentioned upcoming activity: Brush cutting (Rt 624 Newland Rd, Rt 608 Farnham Creek Rd, Rt 673 Lanier Rd) Beaver dam removal (Rt 603 Quinton Oak Rd) Patching (Rt 608 Farnham Creek Rd, Rt 607 Canal Rd, Rt 670 Scott Town Rd) Shoulder repair (Rt 360 Richmond Rd, Rt 600 Ridge Rd) Grade gravel roads countywide Pothole patching countywide Work orders countywide Mr. Beale mentioned that after the meeting he and his team were going to Mackey-Thompson Learning Center to talk about littering. Mr. Beale stated that it is always fun to do something with the school. Mr. Beale noted that the kids are doing a craft making a litterbug and also Delegate Hillary Pugh Kent is reading a book titled Larry the Litterbug. Mr. Beale mentioned the pavement schedule, and that they are finishing up the surface treatment in Northumberland and are coming to Richmond County next. Mr. Beale noted that in the next week or two you can expect to see the routes listed on the surface treatment schedule get hit hard with resurfacing. Chairman Sanders asked ift the culvert on Scates Mill Rd had a line. Mr. Beale responded that he expects that to go under construction around July. Mr. Beale also stated as soon as he has a start date he will let the board know. Mrs. Mothershead stated that she has heard from several residents in the area of Indianfield Road who have shared concern about speed along the roadway. Mrs. Mothershead noted with construction along the highway, there is definitely an increase of traffic but the excessive speed has been noticed prior to construction. Mrs. Mothershead added with safety in mind for the area, she added a resolution requesting VDOT to study the area. Mr. Beale responded that he is happy to do it, he asked if there was any specific route they were concerned about. Mrs. Mothershead stated that she thinks the biggest concern is the long stretch on Indianfield Road. Mr. Beale responded that it is probably most likely they would retain the 40 mph speed limit until you got to Pocahontas where the residential is denser. 4 Mrs. Mothershead asked if) Mr. Beale could just look into the entire road, because if people know that if the speed slows down once they get to the housing area it might slow them down on the whole stretch. Mr. Beale stated he is happy to do that and report back, it is usually about a 60 day turnaround SO he may not have anything until July. "On a motion made by Robert B. Pemberton, the Board voted: Richard E. Thomas aye; J. David Parr - aye; J.R. Fidler - aye; F. Lee Sanders - aye; Robert B. Pemberton-aye; to allow VDOT to study the area" SHERITFMNRJANMAL CONTROL Deputy Johnson reported 1,674 calls for service; 261 civil papers, 11 arrests, 32 warrants, 24 protective orders served, with 66 traffic summons for the month of April. Animal Control had 48 calls for service; took in 7 animals, adopted and returns 8. CHIEF OF EMERGENCY SERVICES Chief Paulette reported Emergency Services responded to 163 calls for service in April. Total revenue recovery for the month $45,828.89 Chief Paulette highlighted that April was another record month for calls and transports, the increase in calls and transports are in line with the growth that the County has seen over the past 3 years. Chief Paulette noted that currently they are almost 200 calls ahead of schedule for the last 3 year average. Chief Paulette mentioned a new paramedic Jameson Scott, has completed his ALS preceptor packet and was released to practice by their OMD, Dr. Lissa Dodd. ChiefPaulette also mentioned that they have two other providers, Layla Mcann and Dawson Delano, who have completed the paramedic program at RCC and will be testing for their National Registry certification soon. Chief Paulette stated that they continue with their public outreach and have multiple CPR classes scheduled to be taught this summer. Chief Paulette noted the EMS department had 163 calls in April which makes 628 for the year. There were 105 monthly transports which is 418 for the year. Chief Paulette added that District 1 had 113 calls with 43 transports, District 2 had 42 calls with 30 transports. District 3 had 7 calls with 4 transports. Chief] Paulette stated that the countywide average time on scene was one ofthe best they have ever seen with it being 8 minutes and 80 seconds. The average time on scene forl District 1 was 6minutes and 61 seconds. District 2 had an average time on scene at 13 minutes and 50 seconds. District 3's average time on scene was 14 minutes. 5 Chief Paulette noted that they had 44 Advanced Life Support Calls, 61 Basic Life Support Calls, and 28 refusals. Chief Paulette added that they are getting to the time ofyear where they are seeing people coming down for the weekend, there have been a few fender benders SO they are seeing a lot of refusals at small accidents. Chief Paulette mentioned they had 2 transports to Richmond, and 4 fly outs. There were 5 calls for mutual aid into the county and 1 call outside with no transports. Chairman Sanders asked Chief Paulette if the medications that the EMS department is giving out are being reimbursed. Chief Paulette responded that there is no reimbursement program as far as line item billing. Everyone at the ambulance billing dept. at the Planning District Commission has agreed to do a 6 month look back SO at the next meeting they are going to look back and see if the most recent adjustment they made to their ALS 1, ALS 2, and BLS rates are covering the medication increase or do they need to come back to the Board ofSupervisors with another recommendation to increase the service. fees. Chief Paulette noted that they can't line item bill like a hospital could. Chief Paulette stated that at the July meeting he can have something for the Board of Supervisors. RICHMOND COUNTY VOLUNTEER FIRE DEPARTMENT Mrs. Mothershead gave the report for the fire department. They had 15 calls for Fire Company 1, 4 calls for Fire Company 2, and 1 call for Fire Company 3. TREASURER Mrs. Brann stated as for April 30th there is 8,754,578.66 in the Richmond County Checking and Funds. There is 5,080,039.30 in the General Fund. Mrs. Brann noted as for 2024, uncollected taxes are $466,585.03. Mrs. Brann mentioned that they are live on their new software, which is exciting. Mrs. Brann stated that she is pleased and that Gloria, Bridget, and Maria have done an outstanding job working together and working through it. Mrs. Brann noted that it is baby steps but SO many processes are simpler and that it is very exciting. BUILDINGPLANNING ZONING/LAND USE Mrs. Mothershead stated total fees collected were $17,988, construction cost was $3,542,944 for April 2025. 5 land disturbing permits and 19 zoning permits. Mrs. Mothershead noted the Planning Commission met on Monday, May 5, 2025. Mrs. Mothershead mentioned there was further discussion around the rezoning application ofExcellent Homes, LLC who proposes to rezone approximately 51.93 acres, Tax Map No. 24I(1)3, located on Richmond Hill Road, Warsaw, VA, from Agricultural, General (A-1) to Residential, Limited 6 (R-1) to allow for a new water access community. (Current owner of parcel = Glenn K. Ziegler). The Planning Commission voted 7-0 to make a recommendation to the Board of Supervisors for denial of the subject rezoning with a lot count of 24. The project will now come to the Board for review and final action. Mrs. Mothershead asked the Board of Supervisors if they would like to hold an informational session at the June meeting or proceed with the Public Hearing in June. Mrs. Mothershead noted that public hearings on this type ofr matter will be held at the 7:00 p.m. time frame SO that the public can easily come and join in the meetings. Mrs. Mothershead added that there has been some public comment certainly against the project. The Board ofSupervisors decided to hold an informational session at 11:00 a.m. at the June Board of Supervisors meeting. Mrs. Mothershead added that they will then go from there on when to schedule public hearings and things like that once the Board of Supervisors is comfortable. Chairman Sanders noted the public hearing probably would not be scheduled until the July Board ofs Supervisors meeting. Mrs. Mothershead stated that there were some solar projects to note and she shared what she knows currently. Mrs. Mothershead mentioned the Booker's Mill solar project that the reviews continue on the existing basins onsite to determine when the time is right to convert to a permanent basin. Mrs. Mothershead added that a Notice of Violation has been issued on the Booker's Mill site from DEQ noting areas in need of stabilization. Mrs. Mothershead added that the team has definitely taken that seriously and have been working hard to stabilize those areas. Mrs. Mothershead talked about the Moon Corner solar project and that measures are in place to help assure that further runoffi issues do not occur. Mrs. Mothershead added that with the warmer temperatures and constant seeding onsite, growth continues to help with stabilization. Mrs. Mothershead noted that the DEQ inspection of the site notes that they are pleased with the improvements made following the last issued Notice of Violation. Mrs. Mothershead mentioned that the Cerulean solar project following weekly inspections by several entities and an inspection by DEQ, there have been areas identified that need to be corrected onsite to maximize the use oft the drainage basins. Mrs. Mothershead add that there have been suggestions made from DEQ on improvements with Erosion and Sediment Control Matters. Mrs. Mothershead stated that for the Self I solar project an unfortunate occurrence of a berm collapse happened, causing a significant amount of sediment to leave the site. Mrs. Mothershead added that a stop work order was issued and Hypower immediately brought in crews to cleanup and reconstruct. Mrs. Mothershead stated that Stop Work Orders at the County level have to be reviewed on a case-by-case basis. Mrs. Mothershead stated that ultimately everyone wants corrective action to take place as soon as possible and after working with Hypower, the Stop Work 7 Order was put into place with the understanding that the failed areas would continue to be the focus. Mrs. Mothershead noted that each Board Member has included in their packet a copy ofthe original inspection, the stop work order and remediation plan. Mrs. Mothershead noted that it is her understanding that Hypower has been in contact with a new architect/engineer to assist with the project. Mrs. Mothershead mentioned that for the SelfIV project site work continues on this project with completion oft the basins. Mrs. Mothershead stated that post driving has been approved on the site with no grading at this point until the basins are completed. Mrs. Mothershead talked about the DG Revolution solar project and stated that they have received a review letter from VDOT and they are awaiting final comments from ARM Group for the E & S approval. Lastly, Mrs. Mothershead mentioned the Dominion Transmission project and that following a conversation with Reagan Fakhoury from Dominion, while installing the towers to complete the transmission project a pile driving machine was used that was operating in an irregular fashion. Mrs. Mothershead added that upon recognizing the issue, the project was shut down and a new machine was delivered a couple days later to finish the project. Mrs. Mothershead noted that while this irregular machine was in operation, a couple of property owners noticed cracks in the plaster or their homes. Mrs. Mothershead stated that those property owners are working with Dominion to remedy this issue. Mrs. Mothershead noted that Pocahontas Drive will be used throughout this week for removal of mats from this connection project and that construction traffic for the expansion of the substation will continue to travel along Indianfield Road, as noted in the conditions ofthe special exception approval. SOLID WASTE Mrs. Mothershead reported a total of 64 hauls for the month of April. Indianfield 34, Farnham 16, and Newland hauled away 14. The brush site had 156 visits. Mrs. Mothershead noted the brush site had its yearly clearing and is open and ready for citizens to visit Friday through Sunday each week. Chairman Sanders mentioned that he thought that the Board of Supervisors agreed to allow Mrs. Mothershead to buy a trailer. Mrs. Mothershead stated that she has not purchased the trailer yet, but after the trailer is purchased they will get rid ofthe container. PUBLIC COMMENT 8 Cliff Mullin, 8351 Historyland Hwy, mentioned that he has seen and heard about the issues on Richmond Hill Road with the solar project. Mr. Mullin stated that it has concerned him quite a bit because of the fact that as hard as they have tried to work on these projects, they had such an unfortunate occurrence. Mr. Mullin noted that made him start thinking about all of the other projects that are going on and how deeply they are being looked into. Mr. Mullin stated that he wants to make sure the County is staying focused on these projects because as much as Mr. Mullin approves of the solar projects he continues to hear comments from the public about the negative effects of solar projects. Mr. Mullin noted that he thinks the solar projects are good for the County and the revenue that they produce for the County. Mr. Mullin highlighted that he hopes the County continues to watch how these projects are going. Mr. Mullin also stated his concerns for the housing development that was mentioned at Totuskey Creek. Mr. Mullin mentioned that he feels like this project needs to be postponed as far as any development. Mr. Mullin noted that he does not discourage development or County growth, but that this particular project has some issues. Mr. Mullin mentioned that he drives through Indianfield and keeps his eye on what Dominion Energy is working on, Mr. Mullin noted as extensive as it is the Dominion Contractor has had the Indianfield project under control well. Richard Foley, 254 Front Street, stated that each community in the County has their own local pride. Mr. Foley stated his concerns for their 911 addresses and expressed his opinions on why Sharps should be their own address. Russell Acree, 193 Front Street, stated his concerns for the lack of identity that Sharps has in the 911 system. Mr. Acree also mentioned the struggles with getting packages to his home due to the address. Mr. Acree stated that his new driver's license says Sharps, Virginia but due to the 911 address system he has no mail or identification that states he lives in Sharps. Mr. Acree stated that Sharps has SO much heritage and it should have its own identity in the 911 system. Chairman Sanders closed the public comment. AGENDA ITEMS UNITED STATES COAST GUARD AUXILIARY Mr. Parr read the Safe Boating Week Proclamation: Over 100 million. Americans boating continues to be a popular recreational activity. From coast to coast and everywhere in between people are taking to the water and enjoying time together boating, sailing, andfishing. During national. safe boating week U.S. Coast Guard and the national sqfe boating council along with federal, state, and local safe boating partners encourage all boaters to explore and enjoy America's beautiful waters responsibly. Safe boating begins with., preparation, the Coast Guard estimates that human error accounts were the most boating accidents and that life jackets could prevent 75% of boatingfatalities. Through basic boating sqfetyprocedures, carrying lifesaving emergency distress, and communications equipment. Wearing life jackets, attending safe boating 9 courses, participating infrequent boat safety checks, and staying sober while navigating, we can help make sure boaters are America' 's coastal, inland, and offshore waters stay safe throughout the season. National sqfe boating week is observed to bring attention to importing life saving tips for recreational boaters SO they can have a safer more experienced out on the water throughout the year. Whereas, on average 650 people die each year in boating related accidents in the U.S. 75% of these are fatalities caused by drowning, and Whereas the vast majority ofthese accidents are caused by human error or poor. judgement and not by the boat equipment o7 environmental factors. Whereas, the significant number ofboaters who lose their lives drowning eachyear would be alive today had they worn their life jackets. Therefore, the Richmond County Board of Supervisors herby supports the goal ofthe safe boating campaign to proclaim May 17th 231d 2025 as national safe boating week and the start ofthe year round effort to promote sqfe boating. In witness thereof we encourage all those who boat, to practice safe boating habits and wear a life jacket at all times while boating. "On a motion made by Richard E. Thomas, the Board voted: Richard E. Thomas aye; J. David Parr - aye; J.R. Fidler - aye; F. Lee Sanders - aye; Robert B. Pemberton-aye; to approve this proclamation. 99 REVENUE ANTICIPATION NOTE FOR FY26 Mrs. Mothershead stated an RFP was issued to prospective lenders during the week of April 28th, with proposals due back May 29th. The Board of Supervisors will consider proposals on June 12, 2025, approve the best proposal, and close on the money on July 1, 2025. NORTHERN NECK AND ESSEX DRUG COURT Mrs. Mothershead noted they have discussed the Drug Court at former meetings and received the Memorandum of Agreement pertaining to the program. Mrs. Mothershead added that she asked Major Jonathan English, the Deputy Superintendent of Northern Neck Regional Jail if he would provide some information on exactly how the program works and to share some success stories. Mrs. Mothershead noted that the Board of Supervisors have information in their packet provided by Major English that will educate them on the program. NNRJ BUDGET ADOPTION Mrs. Mothershead mentioned the approved FY26 Northern Neck Regional Jail Budget was approved by the Jail Board at the April 16th meeting. All localities are also required to approve the upcoming year spending plan. This budget once again does not require local funding from any oft the member localities. Mrs. Mothershead noted that they are in an aging building and that they are aware of and attempting to make capital improvements that they can fit into the budget. Chairman Sanders added that there are no County funds whatsoever. 10 "On a motion made by Robert B. Pemberton, the Board voted: Richard E. Thomas aye; J. David Parr - aye; J.R. Fidler - aye; F. Lee Sanders - aye; Robert B. Pemberton-aye; to approve the. MNRJ budget. 99 FY26 BUDGET/TAX RATE ADOPTION Mrs. Mothershead mentioned that the solutions for adoption of the FY26 Budget include the Tax Resolution and Budget Resolution. Mrs. Mothershead added that Conflicts of Interest forms will be completed as necessary for all Board members. Mrs. Mothershead noted that after release of the state budget, the school is receiving additional funds, allowing them to keep the CIP contribution at $200,000.00 again this year. Mrs. Mothershead stated this is not a change from the overall school funding numbers but is a change in the distribution of such SO she wanted to bring it to the board's attention. Mrs. Mothershead noted they will see an appropriation for the additional state funds. Mrs. Mothershead mentioned that it was noted by school administration that the additional state funds would also close the gap in overall funding if federal allowances are altered. Mr. Pemberton asked what the total of the additional funding from the state was. Mrs. Barrack answered that the School has not gotten the capsule from the state yet, they will not receive that until June but that they are estimating over $300,000. Chairman Sanders and Vice Chairman Thomas both read their disclosures. Mrs. Mothershead went over the Tax Resolution (See Exhibit II). "On a motion made by J.R. Fidler, the Board voted: Richard E. Thomas aye; J. David Parr aye; J.R. Fidler - aye; F. Lee Sanders - aye; Robert B. Pemberton-aye; to approve the Tax Resolution as presented. 99 Mrs. Mothershead went over the FISCAL YEAR 2025-2026 BUDGET RESOLUTION (See Exhibit II. "On a motion made by Robert B. Pemberton, the Board voted: Richard E. Thomas - aye; J. David Parr - aye; J.R. Fidler - aye; F. Lee Sanders - aye; Robert B. Pemberton-qye; to adopt the FISCAL YEAR 2025-2026 BUDGET." RAPPAHANNOCK TRIBE REVIEW INTEREST Mrs. Mothershead mentioned that she received a letter from the Rappahannock Tribe and that they expressed interest in review of upcoming solar projects. Mrs. Mothershead added that since the 11 main interest is in the facility proposed near Totuskey Creek, She will be certain to notify them of any applications received. Mrs. Mothershead stated that she does think it would be good to respond to them with a letterjust letting them know where that project is and ways that they can share input on their concerns now versus waiting until the application is actually submitted. Mrs. Mothershead added that they certainly appreciate their input when there is a new application at hand. Chairman Sanders stated that he thinks Mrs. Mothershead should send the Rappahannock Tribe a letter to tell them that this is the Town's project and that they may want to reach out to the Town. Chairman Sanders mentioned that the Board can keep them in the loop but since it is the Town's project it should be done by them and not necessarily the Board of Supervisors. Chairman Sanders also noted that maybe Mrs. Mothershead should forward what she received to the Town Office. Mrs. Mothershead added that she would forward it to the Town Office. ONGOING PROJECTS VDOT RECREATIONAL TRAIL PROJECT Mrs. Mothershead stated that they are awaiting additional funding from the VDOT TAP program. COGGIN BUILDING RENOVATION Mrs. Mothershead mentioned that they are looking forward to a move into the new space in the near future. Mrs. Mothershead noted that they are still busy making the change to their new software, and that has been received well by all however they still are not ready to make that move over to the new building. EMS Station #2 Mrs. Mothershead stated recent services from ARM Group included architectural and engineering design for the EMS and VFD buildings to include Mechanical, Electrical, Plumbing and Structural Design for building plans and coordination with architect. COMMERCE PARK EDA GRANT Mrs. Mothershead noted they are awaiting final approve of the E & S plan after modifications and at this point that plan is with the Town. EMERGENCY RADIO INFRASTRUCTURE 12 Mrs. Mothershead noted that registration of all systems is taking place and connection to new equipment will happen over the next 3 months. Mrs. Mothershead mentioned they have received a "change order"P"addition"to the project in the amount of$26,887 and that this amount will cover two x1-200 backup radio control stations for the dispatch center, two new antennas and installation. Mrs. Mothershead asked Chief Paulette if he had anything to add on the Emergency Radio Infrastructure. Chief Paulette noted that the original backup radio's some are nonfunctioning and one is functioning but does not broadcast on the 800 megahertz. Mrs. Mothershead mentioned how important it is to have those backup radios for the County and asked with the Board of Supervisors approval, they will approve the change order and use the funds that have been set aside from the siting agreement. "On a motion made by J.R. Fidler, the Board voted: Richard E. Thomas aye; J. David Parr aye; J.R. Fidler - aye; F. Lee Sanders - aye; Robert B. Pemberton-aye; to approve the change order to the project in the amount of $26,887." DHCD = COMMUNITY DEVELOPMENT BLOCK GRANT (SCOTT TOWN) Mrs. Mothershead stated that communication has been made with an attorney to assist with the title deficiencies and that more updates will be available following a meeting with said attorney. COURTHOUSE REMODEL Mrs. Mothershead noted that she has received some comments from parties involved and they have started to be shared with the County staff. Mrs. Mothershead also mentioned that there will be more updates available after a meeting with the said attorney which she hopes to schedule soon. MISCELLANEOUS INFORMATION Mrs. Mothershead noted the Cigarette tax received for the month of March 2025 was $1,787.54. BOARD APPOINTMENTS Mrs. Mothershead stated that she received a letter that Richard W. Gouldin on the Rappahannock Community College Board is eligible for reappointment and his term ends on June 30th, and that Mr. Gouldin is looking forward to continue to represent Richmond County. Mr. Parr recommended Mr. Gouldin for reappointment. 13 "On a motion made by J. David Parr the Board voted: F. LeeSanders- aye; Richard E. Thomas aye; J. David Parr aye; J.R. Fidler aye; Robert B. Pemberton-qye; to recommend Mr. Gouldin for reappoint for the Rappahannock Community College Board. 99 MONTHLY APPROPRIATIONS - RICHMOND COUNTY DEPARTMENT OF SOCIAL SERVICES "On a motion made by. Robert B. Pemberton the Board voted: F. Lee Sanders- aye; Richard E. Thomas aye; J. David Parr aye; J.R. Fidler - aye; Robert B. Pemberton-aye; to approve Richmond County Department ofSocial Services June appropriation in the amount of $85,000. MONTHLY APPROPRIATIONS - RICHMOND COUNTY SCHOOL BOARD There was no June monthly appropriation. MONTHLY SUPPLEMENTAL APPROPRIATIONS No monthly supplemental appropriations. APPROVAL OF MINUTES Approval of Minutes - April 10th, 2025 / April 24th, 2025 (combined into one) "On ai motion made by J. David Parr, the Board voted: F. Lee Sanders- aye; Richard. E. Thomas - aye; J. David Parr - aye; J.R. Fidler - aye; Robert B. Pemberton-qye; To approve the April 10th and April 24th minutes as presented. 99 BOARD MEMBER COMMENTS / OTHER BUSINESS Mr. Thomas asked if there was any way that the Board of Supervisors could get information on positive things that they are saving money on, and what is the breakeven point in the value of a home for tax debt services. Mr. Pemberton stated that it would be hard to figure out. Chairman Sanders stated he did not think that would be possible to figure out because each property is different. Mrs. Mothershead mentioned the only thing could be figured out is the average per household, but it still would differ based on the number of people per household. Mr. Fidler stated that he is thinking that it would be a good idea to review the conditions for the County and let the Planning Commission look at those SO that both the Planning Commission and the Board of Supervisors SO that they can review where they are today with the solar projects that are in place currently. 14 Chairman Sanders added that he thinks that would be a good idea since there have been a few accidents. Mrs. Mothershead noted that she thinks that is a great idea because there are some new faces on the Planning Commission and it would be nice for them to understand. Mr. Parr stated that hel has an opportunity to work with a couple ofe events at the old heritage resort, and these events have been put on by the Rappahannock Tribe. Mr. Parr mentioned that he has learned SO much history about the Indians and that the events are always a packed house. Mr. Pemberton added that he agrees with Mr. Fidler about strengthening the ordinances not just for solar farms but for junk vehicles that are in the County, and how the County enforces cleanup. Mr. Pemberton also mentioned that he has noticed fori the past three years where Dominion Energy had their substation down Wellford's Wharf Road, it needs to be cleaned up. Chairman Sanders stated that it has all been moved to Hamilton Blvd. Chairman Sanders. also asked what the answer was about fencing Hamilton Blvd in. Mr. Fidler stated that if he remembered correctly they said they could not do it. Mrs. Mothershead mentioned the she thinks landscape screening is what was decided on. Chairman Sanders asked about the rescue squad that is sitting in the EMS building that has not moved in five years, and stated something needs to be done with that squad. Mrs. Mothershead added that there is certainly some websites that they can look into posting it on. Chief Paulette stated that ift the Board of Supervisors is okay with selling it then he is to. Mr. Fidler asked if there is any value for the Rappahannock Community College Medical Center to have for instructional purposes. Chief Paulette responded that both Community College locations have one. Mrs. Mothershead mentioned maybe the Northern Neck Technical Center might have use for it. Chief Paulette stated that there can be a plan figured out on what to do with the squad by the first oft the week. Chairman Sanders mentioned the plaques for the buildings that nothing has been done for the new school or the additions for either school. Mrs. Mothershead responded that she will look into some plaques. 15 Mrs. Mothershead stated that they have talked for several months about having the ability to benefit County employees wherein one spouse may work for the school and one spouse may work for Admin/EMS/Social Services, etc. Mrs. Mothershead mentioned as we are all together in the same pool for insurance, the school handles their insurance benefits a little differently from the County. Mrs. Mothershead noted that following a meeting between County staff and school personnel, they have decided that a beneficial solution for the employees would be to have the couples/families on the County policy - the school and County would continue to pay the same amounts of premiums, but the fact that the two would be joined on the same plan, their individual share of the premium would be less. Mrs. Mothershead noted if agreeable with the Board, we will notify those staff members that this could benefit and if they wish to switch policies, staff would assist them accordingly. "On a motion made by J.R. Fidler, the Board voted: F. Lee Sanders- abstained; Richard E. Thomas - abstained; J. David. Parr aye; J.R. Fidler - aye; Robert B. Pemberton-aye; To allow Mrs. Mothershead to move forward with the combination of insurance policies for School and General County employees. 99 Chairman Sanders then Recessed until 11:00 a.m. Public Hearing. Chairman Sanders called the meeting back to order at 11:00 a.m. PUBLIC HEARING Mrs. Mothershead stated that in the review oft the FY26 budget, there was some discussion about a one-time bonus to employees, as proposed by the Comp Board. Mrs. Mothershead added that it was brought to her attention that Virginia Code Section 15.2-1508 requires a governing body to authorize the payment of a bonus by adoption of an ordinance. Mrs. Mothershead mention that this ordinance adoption requires a public hearing and once adopted would cover any such bonuses proposed. Mrs. Mothershead then read the following notice: In accordance with Section 15.2-2204 of the Code of Virginia, 1950 as amended and pursuant to Section 15.2-1427 oft the Code of Virginia, 1950 as amended, the Richmond County Board of Supervisors hereby gives notice that a Public Hearing will be held starting at 11:00 a.m., Thursday, May 8, 2025 in the Richmond County Public Meeting Room, 101 Court Circle, Warsaw, Virginia 22572 to receive public comment on adoption ofo an ordinance allowing. payment of monetary bonuses to County officers and employees (VA Code Section 15.2-1508). Chairman Sanders opened the Public Comment period. Chairman Sanders closed the Public Comment period. 16 "On a motion made by. Robert B. Pemberton, the Board voted: F. Lee Sanders- aye; Richard E. Thomas aye; J. David Parr aye; J.R. Fidler aye; Robert B. Pemberton-aye; To adopt the ordinance as presented. 9 Chairman Sanders asked Mrs. Mothershead if she would make a Facebook post regarding the Informational meeting on Excellent Homes LLC and that the Public Hearing will take place on July 10th at 7:00 p.m. After no further business, Chairman Sanders adjourned the meefng) ICE F. Lee Sanders, Chairman Richmond County Board of Supervisors 17 Exhibit I I- - E I f & % f I d8 8 9 d0 I d8 S e f - df d0 E y - S N & a d0 9 0 - 4 4 = o - l E o - C Exhibt I 1 B Established 1692 PRANSme Richmond County Board of Supervisors 101 Court Circle P.O. Box 1000 Warsaw, Virginia 22572 804)333-3415 FAX (804) 333-3408 www.co.richmond.yaus FISCAL YEAR 2025-2026 TAX RESOLUTION After careful examination of the budget estimates, BE IT RESOLVED AND ORDAINED by the Board ofSupervisors of the County of Richmond, Virginia that there be and is hereby levied for the Fiscal Year 2026 a tax of $0.60 per one hundred dollars of assessed valuation of taxable real estate located in this County; that there be and is hereby levied for the year 2026, a tax of $3.50 per one hundred dollars of assessed valuation of all taxable personal property of public service corporations, based upon the assessment thereof fixed by the State Corporation Commission and duly certified; that there be and is hereby levied for the year 2026, a tax of $3.50 per one hundred dollars of the assessed valuation of all taxable, tangible personal property and farm machinery located in the County on January 1, 2025; that there be and is hereby levied for the year 2026, a tax of $3.50 per one hundred dollars of assessed valuation of all vehicles without motive power used as offices or for storage located in this County as of January 1, 2025; that there be and is hereby levied, for the year 2026, a tax of$0.60 per one hundred dollars of assessed valuation on all vehicles without motive power used as a manufactured home residence; that there be and is hereby levied for the year 2026 a tax of $0.40 per one hundred dollars of assessed value, based on 100% of depreciated value, on machinery and tools used in a trade or business physically located in the County of Richmond; and, there be and is hereby levied for the year 2026 a tax of $3.50 per one hundred dolllars of assessed valuation of all inventory on hand as of January 1, 2025 in any mercantile business located in Richmond County; that there be and is hereby levied, for the year 2026 an electric utility service tax in the amount of $0.015 per kilowatt hour delivered monthly to consumers with respect to each electric utility service, provided that such tax shall not exceed $3.00 a month per service. Personal Property Tax Relief Act Reform reimbursement rate shall be 50% for qualifying vehicles. Richmond County Vehicle License tax shall be $32.50 for vehicles and $18.00 for motorcycles for the year 2026. BE IT FURTHER ORDERED that such taxes, when and if appropriated by the Board of Supervisors of this County, shall be used to defray county charges and expenses and all necessary charges incident to or arising from the execution of the lawful authority of the Board ofSupervisprs of this County. Date: 2025 I0 May 8, F. Lee Sanders, Chairman Richmond County Board of Supervisors Richard B. Thomas J. David Parr John R. Fidler, Jr. Robert B. Pemberton Lee Sanders Hope. D. Mothershead Election. District 1 Election District2 Election District 3 Election. District 4 Election District 5 County. Administrator Exhibit 1 Established 1692 prsme Richmond County Board of Supervisors 101 Court Circle P.O. Box 1000 Warsaw, Virginia 22572 (804) 333-3415 FAX (804)3 333-3408 wwwco.richmondyans FISCAL YEAR 2025-2026 BUDGET RESOLUTION EST. BEGINNING UNDESIGNATED GENERAL FUND BALANCE - $ 1,968,000 REVENUE ESTIMATES - FY 2025-2026 Local Sources $14,367,257 State Sources $17,452,695 Federal Sources $ 1,569,763 Non-revenue Receipts (Transfers) : $ 2,052,436 TOTAL ESTIMATED REVENUES $35,442,151 EXPENDITURE ESTIMATES FY 2025-2026 General Government Admihistration $3,306,660 Judicial Administration $ 995,238 Public Safety $5,189,461 Public Works $ 1,255,532 Health and Welfare $2,825,962 Education: Public Schools $20,954,474 Community College $ 12,098 Parks, Recreation and Culture $ 185,469 Community Development : $ 382,822 Non-departmental $ 334,435 TOTAL ESTIMATED EXPENDITURES $35,442,151 : . EST. ENDING UNDESIGNATED. GENERAL FUND BALANCE - $ 1,968,000 BEIT HEREBY RESOLVED; that the Richmond County Board of Supervisors, after required Public Hearing being held on April 24, 2025, duly adopts the Fiscal Year 2025-2026 Budget this gth day ofMay, 2025. - K Date: May 8, 2025 F. Lee Sanders, Chairman Richmond County Board of Supervisors Richard E. Thomas J. David) Parr John. R. Fidler, Jr. Robert B. Pemberton Lee Sanders Hope D. Mothershead Blection District 1 Election District 2 Election. District: 3 Blection District 4 Election District 5 County Administrator