PAGE COUNTY BOARD OF SOCIAL SERVICES PO Box 47 STANLEY, VA 22851 540-778-1053 June 12, 2025 Re: June 17, 2025 Board Meeting We are inviting you to the board meeting of the Page County Board of Social Services to be held on Tuesday,June 17th @ 8:35 a.m. The meeting will be held at the Page County Department of Social Services office at 215 W. Main St, Ste A, Stanley, VA 22851 in the agency conference room. Also, the agency would like to note that the April 15th meeting will need to be changed to 9:30 am. Jauna Diaz, Northern Regional Director, would like to do a virtual presentation to the board on this date. We look forward to seeing you then. Page County Board of Social Services PAGE COUNTY BOARD OF SOCIAL SERVICES AGENDA JUNE 17, 2025 8:35 A.M. PAGE COUNTY DEPT OF SOCIAL SERVICES AGENCY I. CALLTO ORDER (TIME: MOTION: SECONDED: II. ROLL CALL III. APPROVE AGENDA IV. APPROVE MINUTES OF PREVIOUS MEETING, DECEMBER 17, 2024 (MOTION: 2ND: V. ADMINISTRATIVE EXPENDITURES AND REFUNDS AND COLLECTIONS OVERVIEW (MOTION: 2ND: VI: STATISTICAL REPORT OVERVIEW (BENEFITS & FAMILY SERVICES) VII: PUBLIC COMMENTS VII: ADVISORY BOARD COMMENTS IX: PCDSS DIRECTOR's REPORT X. ADJOURNMENT (TIME: MOTION: SECONDED: PAGE COUNTY LOCAL BOARD OF SOCIAL SERVICES APRIL 15, 2025 OPEN SESSION AGENDA The Page County Board ofSocial Services held its regular meeting on April 15, 2025. The following board members were present: Beth Ancell, Keith Ryan and Jim Printz. Elisabeth Alger arrived after the meeting began. Staff present were: Kurt Emmerling, Director, Samantha Fox, Amy Huffman and Theresa Seastrom to take the minutes. I. The motion was made to convene into the regular open session meeting at 9:41 am by motion from Beth Ancell and James Printz. II. Roll Call. III. Motion was made by Beth Ancell and seconded by Keith Ryan to approve the minutes of the February 18, 2025 meeting. IV. Will Hoff, Northern Region Administrative Manager, attended by video. Will provided a presentation to the Board Members with information to the Board of the board types, responsibilities and roles of each under DSS policy. The Page County Department of Social Service's board is an Advisory Board which was changed in September 2021. Discussion followed. V. Statistical Reports: The statistical reports for the months of February 2025 and March 2025 were presented for review by Theresa Seastrom. Discussion followed. Samantha Fox provided the statistical reports for Foster Care, CPS and APS. There has been a large increase in the number of APS cases this year, from 16 to 34. VI. There were no Public Comments. VII. The Advisory Board requested information regarding Audits of the agency. Each department (SNAP, Medicaid, Foster Care, Finance) within the agency has routine programs audits. DSS performs a quarterly QAA audit on foster care cases. Adoption cases are audited less frequently as well as SNAP /Medicaid cases. County Auditors review finance records twice a year with VDSS performing in depth Local Review Team audits every few years. The agency receives audits and reviews on information security, employee systems access and training regularly throughout the year. Discussion followed. The Board elected to cancel the May 2025 board work session. VIII. The Director advised the agency that Linda McLain, Benefit Programs Supervisor, is retiring effective May 31st after over 26 years of service. The agency will be advertising this vacancy to hopefully fill as quickly as possible. The agency is researching options to hopefully convert the agency to paperless. Discussion followed. The County is working with an Engineer to convert the space next to the DSS agency. A portion of this space will be for DSS use as a meeting room for business meetings and family meetings. Discussion followed. The agency currently has an open Human Services AssistantI (clerk) position open due to an employee resignation for another job offer with better pay. Discussion followed. IX. Administrative Expenditures: March 2025 Administration: $ 200,811.52 Assistance: $ 85,773.49 Purchase of Service: $ 1,880.69 April2025 Administration: $ 209,670.43 Assistance: $ 107,062.60 Purchase of Service: e 4 3,534.45 X. Refunds and Collections: March 2025 Total Special Welfare: $ 1,017.31 Total Public Assistance: $ 0.00 Total Purchase of Service: $ 5.00 Total Administrative: $ 0.00 SNAP Overi issuance: $ 1,120.00 TANF Repayment: $ 0.00 May 2025 Total Special Welfare: $ 1,031.00 Total Public Assistance: $ 0.00 Total Purchase of Service: $ 10.00 Total Administrative: $ 0.00 SNAP Over issuance: $ 1,778.62 TANF Repayment: $ 0.00 XIII. Cancellations: There following checks were cancelled checks during the period of April 2025 and May 2025. 1. Check #61201 dated April 30, 2025 in the amount of $224.00 payable to Della Cable, BL #812-Adoption Assistance. 2. Check #61216 dated April 30, 2025 in the amount of$1,494.00 payable to Della Cable, BL #812-Adoption Assistance. 3. Check #61178 dated April 15, 2025 in the amount of$1,734.24 payable to Tammy & Thomas Campbell, BL #811-IV-E Foster Care. 4. Check #61181 dated April 15, 2025 in the amount of $945.36 payable to Tammy & Thomas Campbell, BL #811-IV-E Foster Care. 5. Check #59845 dated February 15, 2024 in the amount of $60.01 payable to Tiffany Mayne, BL #855-Staff & Operations. XIV. Adjournment: There being no further business the meeting was adjourned at 11:22 am by motion from Beth Ancell and seconded by James Printz. Elisabeth Alger, Board Chair Kurt Emmerling, Director LASER Date: 21-MAY-25 08:31:50 Local Budget Balance Report Page: : 1 Current Period: APR-25 Currency: USD No specific Budget Line requested Budget Line FIPS Budget - YTD Actual - MTD Actual = YTD Funds Available Budget Line 804 Auxiliary Grants 0139 Page County 91,875.00 5,890.00 81,298.22 10,576.78 808 TANF Manual Checks 0139 Page County 1,000.00 0.00 (847.00) 1,847.00 810 TANF Emergency Assis 0139 Page County 1,500.00 0.00 0.00 1,500.00 811 AFDC Foster care 0139 Page County 341,190.00 35,144.66 308,957.84 32,232.16 812 Title IV-E Adoption Su 0139 Page County 520,083.00 53,194.00 515,672.98 4,410.02 814 Fostering Futures IV-E 0139 Page County 88,568.00 11,822.94 78,732.73 9,835.27 817 State Adoption Subsidy 0139 Page County 15,505.00 1,011.00 11,105.00 4,400.00 829 Family Preservation an 0139 Page County 2,481.00 0.00 100.00 2,381.00 830 Child Welfare Substanc 0139 Page County 3,546.00 600.00 2,919.74 626.26 833 Adult Services 0139 Page County 10,000.00 849.15 7,020.04 2,979.96 835 IV-E Prevention Servic 0139 Page County 20,000.00 0.00 0.00 20,000.00 843 Central Service Cost A 0139 Page County 70,581.06 70,581.06 70,581.06 0.00 848 TANF Up Manual Check 0139 Page County 1,000.00 0.00 0.00 1,000.00 = 849 Staff & Operations N 0139 Page County 107,193.00 0.00 107,193.00 0.00 851 LDSS Surge Overtime 0139 Page County 4,000.00 0.00 3,730.16 269.84 855 Staff & Operations Bas 0139 Page County 1,8 869,273.00 126,600.32 1,869,273.00 0.00 858 Staff & Operations Pas 0139 Page County 327,996.00 63,363.21 63,363.21 264,632.79 861 Chafee Education & Tra 0139 Page County 775.00 0.00 0.00 775.00 862 Independent Living Pro 0139 Page County 5,225.00 0.00 0.00 5,225.00 866 Promoting Safe and Sta 0139 Page County 19,771.00 2,090.30 4,551.94 15,219.06 872 VIEW - Purchased Servi 0139 Page County 14,137.00 0.00 2,062.72 12,074.28 895 Adult Protective Servi 0139 Page County 702.00 (5.00) (378.66) 1,080.66 Total 3,516,401.06 371,141.64 3,125,335.98 391,065.08 LASER Date: 28-APR-25 12:01:04 Local Budget Balance Report Page: : 1 Current Period: MAR-25 Currency: USD No specific Budget Line requested Budget Line FIPS Budget = YTD Actual - MTD Actual YTD Funds Available Budget Line 804 Auxiliary Grants 0139 Page County 91,875.00 5,890.00 75,408.22 16,466.78 808 TANF Manual Checks 0139 Page County 1,000.00 0.00 (847.00) 1,847.00 810 TANF - Emergency Assis 0139 Page County 1,500.00 0.00 0.00 1,500.00 811 AFDC - Foster care 0139 Page County 293,190.00 16,454.49 273,813.18 19,376.82 812 Title IV-E Adoption Su 0139 Page County 520,083.00 56,566.00 462,478.98 57,604.02 814 Fostering Futures IV-E 0139 Page County 82,568.00 5,852.00 66,909.79 15,658.21 817 State Adoption Subsidy 0139 Page County 15,505.00 1,011.00 10,094.00 5,411.00 829 Family Preservation an 0139 Page County 2,481.00 0.00 100.00 2,381.00 830 Child Welfare Substanc 0139 Page County 3,546.00 0.00 2,319.74 1,226.26 833 Adult Services 0139 Page County 10,000.00 354.12 6,170.89 3,829.11 835 IV-E Prevention Servic 0139 Page County 20,000.00 0.00 0.00 20,000.00 848 TANF - Up Manual Check 0139 Page County 1,000.00 0.00 0.00 1,000.00 849 Staff & Operations = N 0139 Page County 107,193.00 0.00 107,193.00 0.00 851 LDSS Surge Overtime 0139 Page County 4,000.00 0.00 3,730.16 269.84 855 Staff & Operations Bas 0139 Page County 1,869,273.00 181,304.85 1,742,672.68 126,600.32 858 Staff & Operations Pas 0139 Page County 327,996.00 0.00 0.00 327,996.00 861 Chafee Education & Tra 0139 Page County 775.00 0.00 0.00 775.00 862 Independent Living Pro 0139 Page County 5,225.00 0.00 0.00 5,225.00 866 Promoting Safe and Sta 0139 Page County 19,771.00 1,531.57 2,461.64 17,309.36 872 VIEW - Purchased Servi 0139 Page County 14,137.00 0.00 2,062.72 12,074.28 895 Adult Protective Servi 0139 Page County 702.00 (5.00) (373.66) 1,075.66 Total 3,391,820.00 268,959.03 2,754,194.34 637,625.66 = EE: E == =