TOWN OF SOUTH BOSTON REGULAR MEETING MINUTES MONDAY, MAY 12, 2025 s % Est. 188A LCIN COUNCIL CHAMBERS 420 MAIN STREET SOUTH BOSTON, VA 24592 CALL TO ORDER AND INVOCATION Mayor Edward Owens called the regular South Boston Town Council meeting to order at 7:00 p.m. on May 12, 2025. ROLL CALL Present: Mayor Edward Owens, Vice-Mayor Sharon Harris, Councilman Joe Chandler, Councilwoman Barbara Speece, Councilman Brian Burton, Councilwoman Tina Younger Absent: Councilman Tommy Elliott Also Present: Town Manager Matthew Candland, Town Clerk Sarah Lowe, Finance Director Danyell Duncan, Police Chief Ronnie Edmunds, Fire Chief Steve Phillips, Recreation Director Matthew McCargo, Public Works Director John Hatcher APPROVAL OF MINUTES On Councilman Chandler's motion, seconded by Vice-Mayor Harris, the meeting minutes from the Town Council's regular meeting on April 14, 2025, have been approved. APPROVAL OF THE CONSENT AGENDA The May 12, 2025, meeting agenda was approved on motion of Vice-Mayor Harris, seconded by Councilman Burton. AGENDA 1. PUBLIC HEARING FOR 2025/2025 BUDGET 459 Mayor Owens opened the public hearing regarding the proposed Fiscal Year 2025/2026 budget. The Mayor first invited members of the public who were in favor of the budget to come forward and speak. No individuals came forward. The Mayor then asked those who were opposed to the budget to speak. No comments were made. As there were no public comments, the public hearing was subsequently closed. 2. INTRODUCTION OF EMILY SMITH, ADMINISTRATIVE & EVENTS COORDINATOR, DESTINATIONDOWNTOWN SOUTH BOSTON Tamyra Vest addressed the Mayor and Town Council toi introduce Emily Smith as the new Administrative and Events Coordinator for Destination Downtown South Boston. As part ofher responsibilities, Ms. Smith will also serve as the Market Manager, providing staff assistance to the Downtown South Boston Farmers Market. Ms. Smith brings valuable experience from her previous role as the Events and Facilities Coordinator at The Prizery. In addition to her event coordination background, she is also involved with the arts community as a teacher and creator with the SOVA Arts Collective in downtown South Boston. Ms. Smith resides in South Boston with her husband, Aaron, and daughters, Avery and Olivia. She expressed her enthusiasm for bringing her passion for both community engagement and creativity to her new position. The Council welcomed her and expressed excitement for her future contributions to downtown South Boston. Vice-Mayor Harris added a personal remark, stating that they had the opportunity to work with Ms. Smith during her time at The Prizery and found herto be pleasant, efficient, and welcoming to visitors. It was noted that her personality and professionalism would be a strong complement to the South Boston community. 3. PARKS AND RECREATION ANNUAL REPORT A representative from the South Boston Recreation Department provided an overview of the department's programs and operations. The department is staffed by two full-time employees, seven year-round part-time staff, and two seasonal workers. Its mission is to provide a variety of activities that support physical and mental health, promote community engagement, and offer safe environments for youth and families. The presentation included a narrated slideshow featuring highlights from the past year, including youth football, summer camps such as Archery Camp and Art Camp, senior programs like the senior exercise group and Walk for Hope, community events including health fairs and kickball games, and popular ongoing programs like basketball leagues for various age groups, adult basketball, and pickleball. Several programs were noted for high participation, including the senior exercise group, bingo, and line dancing classes at the Washington-Coleman Community Center. The department has also hosted special events such as the David G. Mites Basketball Camp, the Substance Abuse Prevention Basketball Tournament, and the annual Cornhole Tournament in memory ofSandy Bottoms. 460 In total, the department recorded thousands of participants across its many programs and events. A donation from a community member and the ongoing contributions of volunteers were acknowledged. The presentation concluded with photos and a summary of facility usage, including decorated event spaces, community giveaways hosted at the center, and continued improvements to facilities and programming aimed at enhancing quality of life in South Boston. 4. FINANCE REPORT Finance Director Danyell Duncan presented the financial report fori the period ending March 31, 2025. Year-to-date revenues totaled $12,935,475.70, representing 76.7% of the adopted budget. Notable revenue highlights include real estate taxes collected at a rate of 97%, local sales tax at 82%, and business license tax exceeding expectations at 117%. Street maintenance funding reached 77%, and public works reimbursements increased due to funds received for the replacement of the Main Street traffic signal. Total expenditures amounted to $10,552,221.48, or 55.5% ofthe annual budget. Departmental spending is tracking as follows: Police at 61%, Fire Department at 71%, Town Manager and Finance at 71-72%, and Town Council at 60%. Most departments operate within their expected budget ranges. Overall, the Town's financial position remains stable and aligned with budget projections. 5. TOWN MANAGER UPDATES Town Manager Matthew Candland provided updates on several ongoing projects. Work has begun at the West Side site, with equipment mobilized and clearing underway. Efforts to expand the town's historic district are progressing, with the goal ofincluding additional properties eligible for historic tax credits; the process is expected to conclude by the end oft the calendar year. The 300 Main Street project continues to move forward, with plumbing and electrical rough-ins nearing completion. A site visit is planned for June 16, when significant interior progress is expected. The street in front of 300 Main is expected to reopen in June. Paving will begin this month following a favorable bid ofjust over $300,000, well under the $500,000 budget, allowing additional streets to be included. Streets scheduled for paving include Third Street, Railroad Avenue, Fenton Street, and several others. Citizens wishing to request paving consideration can contact the Town Manager directly. Street selection is typically guided by VDOT recommendations, but the town is open to reviewing additional requests. A five-year capital paving plan will be included in the upcoming budget to provide more transparency on future roadwork. 6. CITIZEN'S COMMENTS Ms. Ruth Brown, residing at 302 Jewell Street, South Boston, expressed her gratitude to the Town Council on behalf of the citizens of South Boston. She thanked the Council for their support ofyouth and community activities, noting the collaborative efforts that have 461 contributed to the town's success. Ms. Brown specifically acknowledged Mr. McCargo and his staff for their hard work, particularly in maintaining programs that engage both youth and seniors. She highlighted the positive impact ofthese initiatives, including the walking programs held on Wednesdays and Fridays, which she now participates in as a retiree. Ms. Brown also mentioned the start ofbingo sessions, which take place on the second Monday of each month at 10:00 AM, and conveyed the community's desire for continued support of the bingo program. She concluded by again thanking the Council for their ongoing support of the Recreation Department. Ms. Xena Green, residing at 209 Merritt Street, South Boston, expressed concerns regarding her personal property taxes. She questioned thel high late fees associated with her taxes, noting that she was charged $120 in late fees for a $55.58 tax bill. Ms. Green also inquired about being charged for a truck that was no longer registered and had been sitting in her yard since last year, despite having removed the tags. She was informed that as long as she owns the vehicle, she is required to pay the tax until the title is transferred. Additionally, Ms. Green raised concerns about the water department's payment process, citing difficulty accessing in-person payments and being required to pay online or via money orders. Lastly, she reported that the trash pickup service sometimes leaves garbage on the ground without cleanup, and she is unablei to reach anyone to address this issue. Town staff acknowledged her concerns and provided explanations regarding the late fees and property tax assessments. Ms. Shirley Turner of75 Poplar Creek Street, South Boston, raised two concerns. First, she noted the overgrown grass along Southern Road near Webster, stating that it had not been cut in several months and posed a safety concern for pedestrians. She asked whether the Public Works Department had sufficient staff to resume regular mowing. Second, Ms. Turner expressed concern about a leaning utility pole located on the curve of Webster Street, noting that hanging wires near Mill Creek present a potential hazard. Staff responded that roadside mowing is scheduled to begin the following week and will be placed on a regular rotation. Regarding the utility pole, the matter will be investigated further, with coordination among the appropriate utility providers, including Dominion and Bright speed, to determine responsibility. 7. CLOSED SESSION On the motion of Councilman Chandler, seconded by Councilwoman Younger, the Council voted unanimously to convene in closed session under the Virginia Freedom of Information Act to discuss personnel matters, specifically related to performance evaluations, as allowed under Virginia Code $2.2-3711(A)(I). Voting Aye: Burton, Younger, Harris, Chandler, and Speece. Absent and Not Voting: Elliott. On the motion of Councilman Chandler seconded by Vice-Mayor Harris, the Council voted unanimously to return to open session. Voting Aye: Burton, Harris, Younger, Chandler and Speece Absent and Not Voting: Elliott. 462 On a motion of Councilwoman Chandler, seconded by Councilwoman Younger, Council certified by the following vote: Harris, Speece, Younger, Burton and Chandler Opposed: None; Absent/Not Voting: Elliott), that to the best of each Council member's knowledge, only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of] Information Act and identified in the Motion convening the closed session were heard, discussed or considered in the closed session. There being no further business, the meeting adjourned. Mayor Edward Owens Attest: Sarah Lowe, Clerk of Council 463 TOWN OF SOUTH BOSTON, VIRGINIA RESOLUTION HONORING FIRE CHIEF STEVE PHILLIPS UPON HIS RETIREMENT WHEREAS, Steve Phillips has devoted five decades to protecting and serving the residents of South Boston, beginning his distinguished service with the South Boston Fire Department on September 15, 1974, and rising to the esteemed position of Fire Chiefthrough hard work, leadership, and an unwavering commitment to public safety; and WHEREAS, over the course ofhis career, Chief Phillips has played a critical role in emergency response, fire suppression, and rescue efforts, often under challenging and dangerous conditions, always placing the welfare of others above his own; and WHEREAS, his influence extends beyond his emergency response duties, as he has served as a mentor and guiding force for many firefighters, fostering a culture of professionalism, integrity, and teamwork within the department; and WHEREAS, Chief Phillips has been a trusted leader, a voice of wisdom, and a dependable public servant whose legacy includes not only the lives he has saved but also the lives he has shaped through his mentorship and example; and WHEREAS, the Town ofSouth Boston wishes to express sincere gratitude for his exceptional contributions and to acknowledge the impact ofl his 50 years of dedicated service on the safety, strength, and unity ofthis community; NOW, THEREFORE, BE IT RESOLVED, that the South Boston Town Council does hereby extend its heartfelt appreciation to Fire Chief Steve Phillips on the occasion of his retirement, recognizing his extraordinary service, leadership, and commitment to the people ofSouth Boston. BE IT FURTHER RESOLVED, that this Council encourages residents to join in celebrating the achievements and lasting legacy ofChiefPhillips, whose dedication will continue to inspire future generations of public servants. ADOPTED this 9th day of. June, 2025, by the Town Council ofSouth Boston, Virginia. Mayor Edward Owens Agenda Summary Mayor and Town Council Meeting June 9, 2025 Agenda Item: A SPECIAL USE PERMIT APPLICATION from Dr. Leovigil D. Pambid and Mrs. Vilma N. Pambid, to allow dwelling units in buildings existing at the time of adoption ofthis article in the B-3 Central Business District (Section 58-551(2)(a)(1) located on Tax Parcel Numbers 32522 at 532 Wilborn Avenue, South Boston, VAZ 24592. Prepared by: Hope Cole, Planning & Zoning Attachments: Notice of Public Hearing Sackground/Analysis: Dr. and Mrs. Pambid requested to change the use ofthe one story, 704 sq. ft. business space into residential. The building has always been business; Fred Black' s Office, a beauty and barber shop, retail and later a sign shop. Planning Commission set a Public Hearing for Wednesday, June 4, 2025. Planning notified the adjacent property owners and published an ad in the Gazette Virginian on Wednesday, May 21, 2025 and Wednesday, May 28, 2025. downtown housing, including above commercial first floor businesses, would bring more people into the downtown area, improve the sense of activity in downtown" South Boston Comprehensive Plan 2040, pg. 61 Typically zoning in downtowns allow commercial use on the first floor and residential use on upper levels. Some communities may allow a special use permit for residential on the first floorifthe residential use is at the rear ofthe first floor with is own rear entrance" Virginia Main Street, Upper Story Residential Tech Sheet, pg. 2 Fiscal Impact/Sources: The building will continue to be use for business and support Downtown. Alternatives: Deny the special use permit and promote businesses on the first floor. Approve the special use permit and set a precedent to allow all buildings to be entirely residential. Recommendation: The Planning Commission recommended Town Council deny the SPECIAL USE PERMIT APPLICATION as the Planning Commission did not want to set a precedent by allowing a residential use on the entire first floor of a building in the Downtown area. Commissioners Town Planning Staff George Leonard, Chair SouthBoston Harriet Claiborne, Vice Chair Zoning Hope Cole, Administrator Ken Buckley V I R G N I A Beverly Crowder Sharon Harris, Council Member South Boston Planning Commission James Landrum 455 Ferry Street Anthony! Womack South Boston VA 24592 (434)575-4241 phone (434)575-4275lax Notice of Public Hearing South Boston Planning Commission Council Chambers, 420 Main Street Wednesday, June 4, 2025 at6 6:00pm And South Boston Town Council Council Chambers, 420 Main Street Monday, June 9, 2025 at 7:00pm NOTICE is hereby given that the South Boston Planning Commission will hold a public hearing on Wednesday, June 4, 2025 at 6pm in the Council Chambers, 420 Main Street, and South Boston Town Council will hold a public hearing on Monday, June 9, 2025 at 7pm in the Council Chambers, 420 Main Street, to receive citizen comment on the following items: o A SPECIAL USE PERMIT APPLICATION from Dr. Leovigil D. Pambid and Mrs. Vilma N. Pambid, to allow dwelling units in buildings existing at the time of adoption of this article in the B-3 Central Business District (Section 58-551(2)a)(1) located on Tax Parcel Numbers 32522 at 532 Wilborn Avenue, South Boston, VA 24592. An ORDINANCE AMENDMENT to the Code of the Town of South Boston, Virginia; Chapter 50 Taxation; to implement "Revenue Share for Solar Energy Projects and Energy Storage Systems" pursuant to VA. Code ANN. S 58.1-2636. All interested parties are invited to be present. For additional information or to view a copy of the plan, to make comments in advance, or ifyou require special assistance to attend the public hearings, please contact the Town Planning Department at 455 Ferry Street, South Boston VA 24592 or call (434) 575 4241 or email, ce@southbostonvaus Visit the town website at w.sournposton.com, Hope Cole Zoning Administrator Gazette Virginian- Please publish on Wednesday, May 21, 2025 and Wed nesday, May 28, 2025 in the Public Notices Section with a certified copy to this office. Agenda Summary Mayorand Town Council Meeting June 9, 2025 Agenda Item: An ORDINANCE AMENDMENTtO the Code ofthe Town of South Boston, Virginia; Chapter 50 Taxation; to implement Revenue Share for Solar Energy Projects and Energy Storage Systems" pursuant to VA. Code ANN. S 58.1-2636. Prepared by: Hope Cole, Planning & Zoning Attachments: Notice of Public Hearing, Copy ofOrdinance Background/Analysis: Lindsey Rhoten, attorney with Gentry Locke is preparing a Siting Agreement with Cenergy for the Town. She recommended that we codify the attached ordinance amendment before executing the siting agreement. Fiscal Impact/Sources: The ordinance amendment will protect the Town. Alternatives: Deny the amendment and revenue sharing is not addressed in Town Code. Approve the amendment and revenue sharing is codified. Recommendation: The Planning Commission recommended Town Council approve the ORDINANCE AMENDMENTtO the Code of the Town of South Boston, Virginia; Chapter 501 Taxation; to implement "Revenue Share for Solar Energy Projects and Energy Storage Systems" pursuant to VA. Code ANN. S 58.1-2636. Commissioners Town Planning Staff George Leonard, Chair Hope Cole, Harriet Claiborne, Vice Chair SouthBoston Zoning Administrator Ken Buckley V I R G I N I A Beverly Crowder Sharon Harris, Council Member South Boston Planning Commission James Landrum 455 Ferry Street Anthony Womack South Boston VA 24592 (434)575-4241 phone (434)575-4275fax Notice of Public Hearing South Boston Planning Commission Council Chambers, 420 Main Street Wednesday, June 4, 2025 at 6:00pm And South Boston Town Council Council Chambers, 420 Main Street Monday, June 9, 2025 at 7:00pm NOTICE is hereby given that the South Boston Planning Commission will hold a public hearing on Wednesday, June 4, 2025 at 6pm in the Council Chambers, 420 Main Street, and South Boston Town Council will hold a public hearing on Monday, June 9, 2025 at 7pm in the Council Chambers, 420 Main Street, to receive citizen comment on the following items: 0 A SPECIAL USE PERMIT APPLICATION from Dr. Leovigil D. Pambid and Mrs. Vilma N. Pambid, to allow dwelling units in buildings existing at the time of adoption of this article in the B-3 Central Business District (Section 58-551(2)(a)(1) located on Tax Parcel Numbers 32522 at 532 Wilborn Avenue, South Boston, VA 24592. o An ORDINANCE AMENDMENT to the Code of the Town of South Boston, Virginia; Chapter 50 Taxation; to implement "Revenue Share for Solar Energy Projects and Energy Storage Systems" pursuant to VA. Code ANN. S 58.1-2636. All interested parties are invited to be present. For additional information or to view a copy of the plan, to make comments in advance, or if you require special assistance to attend the public hearings, please contact the Town Planning Department at 455 Ferry Street, South Boston VA 24592 or call (434) 575 4241 or email, hodle@southbostonvaus Visit the town website at www.soutrposton.com, Hope Cole Zoning Administrator Gazette Virginian- Please publish on Wednesday, May 21, 2025 and Wednesday, May 28, 2025 in the Public Notices Section with a certified copy to this office. ORDINANCE AMENDING CODE OF THE TOWN OF SOUTH BOSTON, VIRGINIA; CHAPTER 50 TAXATION; TO IMPLEMENT "REVENUE SHARE FOR SOLAR ENERGY PROJECTS AND ENERGY STORAGE SYSTEMS" PURSUANT TO VA. CODE ANN. S 58.1-2636 SECTION I: The Town of South Boston first enacted regulations on June 8, 2020, related to the use and development of solar energy facilities within Town boundaries. SECTIONI: Solar facilities and energy storage facilitiesare. subject to the local machinery and tools tax rate. SECTION III: Va. Code Ann. $ 58.1-2636 titled "Revenue Share for Solar Energy Projects and Energy Storage Systems" is effective July 1, 2021 and authorizes any locality to adopt an ordinance to assess a revenue share of up to $1,400.00 per megawatt, as measured in alternating current (AC) generation capacity of the solar energy project or storage capacity, based on submissions by the facility owners to the: interconnecting utility, on any solar photovoltaic (electric energy) project or energy storage system, and subject to certain exemptions set out in Va. Code Ann. $ 58.1-2636. SECTION IV: The $1,400.00 per megawatt on any solar photovoltaic (energy) project or energy storage system, shall be increased by 10 percent on July 1, 2026, and every 5 years thereafter by 10 percent. SECTION V: The Town ofs South Boston desires to adopt this ordinance to implement the provisions of Va. Code Ann. $58.1-2636, as amended. SECTION VI: For purposes of this ordinance any language in this ordinance that is shown in italics and appearing similar to this "Town of South Boston shall be considered as having been added to the Code by this ordinance. SECTION VI: Chapter 50 Taxation is hereby amended as follows: Secs. 50-262 - 50-284. - Reserved. ARTICLE X. REVENUE SHARE FOR SOLAR ENERGY PROJECTSAND ENERGYSTORAGE SYSTEMS Sec. 50-285. Purpose, definition, relation to other ordinances. (a) The purpose ofthis article is to implement Va. Code Ann. $ 58. 1-2636, as amended, titled "Revenue Share for Solar Energy Projects and Energy Slorage Systems - (b) Terms used in this article shall have the defined meaning:fozmlin Va. Code Ann. $S 58.1- 2636, 58.1-3660, 58.1-3507, or 58.1-3508.6, as amended. (c) To the extent that the provisions ofthis article conflict sith any other prior ordinance or provision ofthe Town ofSouth Boston Code, this article shal! control. Sec. 50-286. Applicability. (a) This article shall apply to all solar photovoltaic (electric energy) projects except those: (i) Described in S 56-594, 56-594.01, or 56-59-4.2 or Chapters 358 and 382 ofthe Acts of Assembly of2013, as amended; or () Twenty (20) megawatts or less, as measured in alternating current (AC) generation capacity, for which an initial interconnection request) form has been filed with an electric utility or a regional transmission organization on or before December 31, 2018. (b) This article shall not apply to any solar photovoltaic (electric energy) project or energy storage system for which an application was filed with the Town and approved by the Town prior to January 1, 2021. Sec. 50-287. Revenue share rate per megawatt and waiver ofmachinery and tool tax. (a) The Town hereby imposes a revenue share to be assessed at a rate of $1,400.00 per megawatt on any solar photovoltaic (energy) project or energy storage system, which rate shall be increased by 10 percent on July 1, 2026, and every 5 years thereafter by 10 percent. The generation or storage capacity shall be measuredin alternating current (AC) generation or storage capacity ofthe facility and the determination ofthe generation or storage capacity shall be based on submissions by thej facility owner to the intercomnecting utility. (b) The exemptionfor. solar photovoltaic (electric energy), projects and energy storage systems as provided by Va. Code Ann. S 58. 1-3660, as amended, shall be one hundred percent (100%) ofthe assessed value. (c) Nothing contained herein shall be construed to prevent anyother tax orfee as provided by the Code ofVirginia. State Law Reference - Va. Code SS 58.1-2636, 58.1-2606.1.B Secs. 50-288 - 50-294. Reserved. SECTION VIII: The Town Council of South Boston, Virginia, after having conducted a duly advertised public hearing and upon receiving the recommendation by the Planning Commission, do declare that the Code of Town of South Boston be amended and readopted. SECTION IX: This Ordinance shall become effective at midnight on 2025. SECTION X: If any language, part, or section of this Ordinance is legally declared invalid by a court of competent jurisdiction, then only that language, part, or section of this Ordinance shall be invalid and all other language, parts, and sections shall remain in full force and effect Mayor Edward Owens Attest: Sarah Lowe, Town Clerk Agenda Summary Mayorand Town Council Meeting June 9, 2025 Agenda Item: Adoption of the Proposed FY 2025-2026 Budget Prepared by: Matthew Candland, Town Manager Attachments: Proposed FY 2025-2026 Budget document, Public Hearing Notice, Resolution Background/Analysis The public hearing was held at the May 12, 2025 Mayor and Town Council meeting for the proposed $18,268,567.08 budget. This amount is a net increase of $241,458.08 over the originally advertised amount. This additional amount is for repairs to the Main Street traffic light and post closure landfill maintenance. The proposed budget is in balance and maintains all existing tax rates with no increases for the upcoming fiscal year. This includes: Real Estate Tax rate of $0.26 per $100of assessed value Mobile Homes Tax rate of $0.21 per $100 Personal Property Tax rate of$2.00 per $100 Machinery and Tools Tax rate of $0.31 per $100 A few highlights oft the proposed budget include: Funding for 1 new fire fighter 2nd, payment to VDOT for the Two-Way Traffic conversion 3 newj police cars - consistent with our replacement schedule 1 new Parks and Recreation pick up truck $150,000 toward the completion ofHarris Park $25,000 for needed repairs to the Cotton Mill Tower Estimated merit increases for FY26 Improvements in our communication efforts with our Town residents. Upgrades to our IT system and security A $125,000 contingency line-item for the overall budget A new section of the budget called "VDOT Street Maintenance" to provide enhanced accountability for the funds we receive from VDOT. Fiscal impact/Sources: N/A Alternatives: Make amendments to the proposed budget Recommendation: Adopt the proposed FY 25-26 Budget. PUBLIC HEARING AND NOTICE OF INTENT TO ADOPT TOWN OF SOUTH BOSTON, VIRGINIA PROPOSED FY 2025-2026 BUDGET In accordance with SS 15.2-2506 and 15.2-2507 of the Code of Virginia, the South Boston Town Council will hold a public hearing and consider adoption of the proposed Fiscal Year 2025-2026 Budget on Monday, June 9, 2025, at 7:00 p.m. in the Town Council Chambers, 420 Main Street, South Boston, Virginia. No tax increase is being imposed in the proposed budget. The tax rates will remain as follows: Real Estate Tax: 26c per $100 of assessed value Mobile Homes Tax: 21ç per $100 of assessed value Personal Property Tax: $2.00 per $100 of assessed value Machinery & Tools Tax: 31C per $100 of assessed value The proposed budget has increased by $241,458.08 from the original public hearing to reflect re- pairs to the Main Street traffic signal and post-closure maintenance of the landfill. REVENUES EXPENDITURES General Property Taxes: $2,845,088.98 Administration: $1,322,644.14 Other Local Taxes: $5,954,600 Police: $3,647,435.15 Other Local Revenue: $882,619.10 Fire: $1,489,937 Landfill Closure: $130,000 Planning: $156,045 Local Reimbursements: $711,333 Landfill Closure: $95,600 Other (Transfers In/Fund Balance): $500,000 Parks & Recreation: $643,593 State Revenue: $7,244,926 Public Works: $4,650,120 Total Revenues: $18,268,567.08 Cemeteries: $176,300 Other Fund Activity: $4,040,153.76 Economic Development: $518,921.53 Capital Improvement: $1,119,997.50 Debt Service: $407,820 Total Expenditures: $18,268,567.08 Public Participation All interested citizens are invited to attend, speak, and provide feedback. Time limits for speakers may be imposed. For questions or to review a copy of the proposed budget, contact the Town Man- ager or Finance Director at (434) 575-4200. A copy is also available ati the Town Clerk's Office during business hours or online at www.soutnboston.com. By Order of the South Boston Town Council APPROPRIATION RESOLUTION ADOPTING THE FY 2025-2026 BUDGET WHEREAS, Section 2-166 and Section 98-56 South Boston Town Code and Section 15.2-2503, Code of Virginia, require that the governing body shall approve the budget and fix a tax rate for the budget year no later than the date on which fiscal year begins; and WHEREAS, the proposed Fiscal Year 2025-2026 Budget was published on May 2, 2025 in the Gazette Virginian, South Boston, Virginia, pursuant to Section 15.2-2506, Code of Virginia, and a public hearing was subsequently held on the proposed budget on May 12, 2025 and NOW, THEREFORE, BE IT RESOLVED, that the South Boston Town Council meeting in a Regular session on June 9, 2025, does hereby approve the following General Fund expenditures by category for Fiscal Year 2025-2026; BE IT FURTHER RESOLVED, that the approved budget for Fiscal Year 2025-2026 is attached hereto and incorporated by reference as part of this resolution. Mayor Edward Owens Attest: Sarah Lowe Agenda Summary Mayorand Town Council Meeting June 9, 2025 Agenda Item: FY 2025-2026 Tax and Fee Listing Prepared by: Matthew Candland, Town Manager Attachments: Resolution to approve the tax and fee listing Background/Analysi: Each fiscal year Town Council adopts a tax and fee listing that is used to assess fees for particular town services and documents for that fiscal year. Attached is the proposed tax and fee listing for FY 2025-2026. All tax and fee rates are proposed to remain the same as FY 2025 with the exception of Police Records and Reports, which is proposed to be increased from $10to $12. Fiscal Impact/Sources: N/A Alternatives: Oppose adoption oftax and fee listing Recommendation: Approve adoption of the proposed tax and fee listing A RESOLUTION ESTABLISHING A FEE AND TAX LISTING FOR FISCAL YEAR WHERAS, the Town Council ofthe Town of South Bostonis enabled by the Code of Virginia to impose certain licenses, permits and in connection with the exercise of its various municipal powers; and, WHERAS, the Town Council of the Town of South Boston desires to establish a FEE AND TAX LISTING for the convenience and benefit of town residents and businesses BE IT RESOLVED, that the following Fee and Tax Listing for Fiscal Year 2025-2026 is hereby approved; and, BE IT FURTHER RESOLVED, that where a fee listed on this Fee and Tax Listings is at a variance with the same fee listed in a lawfully adopted regulation, resolution or ordinance ofthe Town of South Boston for the Fiscal Year 2025-2026, the fee listed in the lawfully adopted regulation, resolution or ordinance ofthe Town of South Boston for the Fiscal Year 2025-2026 shall apply: EXHIBIT A - TAX & FEE SCHEDULE FOR FY 2024-2025 Section 1. Taxes Tax' Type Rate/Amount Real Estate Tax $0.26 per $100 of assessed valuation Mobile Homes Tax $0.21 per $100 of assessed valuation Personal Property Tax $2.00 per $100 of assessed valuation Machinery and Tools Tax $0.31 per $100 of assessed valuation Meals Tax 6% of gross sales Occupancy Tax 5.5% of room rate Cigarette Tax $0.10 per pack Sales Tax (Local) 1% of gross sales Bank Franchise Tax 80% of State Franchise Rate Utility Franchise Fee 0.5% of gross receipts Utility Consumption & Right ofway Per Code of Virginia SS 58.1-2900-2904 and $ Fees 56-468.1 Section 2. Business License Taxes Category Rate/Fee Minimum Business License Fee $30.00 Contractors $0.08 per $100 of gross receipts Financial & Real Estate Services $0.29 per $100 of gross receipts Retail $0.10 per $100 of gross receipts Business, Personal & Repair Services $0.18 per $100 of gross receipts Wholesale Merchants $0.10 per $100 of gross receipts Itinerant Merchants or Peddlers $100.00 per day or $500.00 per year Seasonal Peddlers (6-month period) $250.00 Coin-Operated Amusement Machines (10 or more) $200.00 per year Coin-Operated Amusement Machines (<10) $20.00 per machine Skilled Games $200.00 per machine, per year Section 3. Alcohol License T'axes License Type Fee Retail On-Premises Wine and Beer $75.00 Retail On-Premises Beer Only $50.00 Retail Off-Premises Wine and Beer $75.00 Retail Off-Premises Beer Only $50.00 Retail Off- & On-Premises Wine and Beer $75.00 Retail Off- & On-Premises Beer Only $75.00 Mixed Beverage License - Up to 100 seats $200.00 Mixed Beverage License - 101 to 149 seats $350.00 Mixed Beverage License - 150 or more seats $500.00 Section 4. Fees and Permits CEMETERY FEES Item Fee Oak Ridge Plot $1,000.00 Second Burial in Oak Ridge Plot $500.00 Old Oak Ridge Plot $1,500.00 Second Burial in Old Oak Ridge Plot $750.00 Memorial Gardens Plot $1,000.00 Second Burial in Memorial Gardens $500.00 Rose Garden Plot $750.00 Second Burial in Rose Garden Plot $375.00 Columbarium Wall Niche $1,000.00 Columbarium Ground Niche $500.00 Plot Transfer Fee $100.00 Item Fee Certified Copy of Cemetery Deed $10.00 Monument Installation Permit $10.00 Veterans Stone/Plaque No Charge SOLID WASTE - COMMERCIAL PICKUP Service Fee 1 Pickup/Week $100.00/year 2 Pickups/Week $200.00/year 3 Pickups/Week $300.00/year FALSE ALARM FEES Department Fee (After 4th Call/Year) Police $25.00 Fire $150.00 DELINQUENTTAXES & LEGAL FEES Item Fee Admin Fee - Real Estate (Delinquent) $30.00 per parcel Admin Fee - Personal Property (Delinquent) $30.00 per customer account Attorney Fee on Collections 20% DMV Stop Fee $40.00 Garnishment Fee $30.00 per bill Returned Check (NSF) $50.00 PARKING & POLICE FEES Item Fee Handicap Parking Fine $100.00 All Other Parking Fines $25.00 Police Record Report $12.00 Fingerprinting (Non-Criminal) $10.00 first; $5.00 additional Law Enforcement Services Actual Cost + 15% MISCELLANEOUS LICENSES & PERMITS Item Fee Precious Metals/Gems Permit $200.00/year Constitution Square Event $50.00/event Vehicle Registration (Auto, Truck) $25.00 Item Fee Taxi Registration $65.00 Motorcycle Registration $10.00 National Guard Vehicles % State Fee RECREATION & FACILITY RENTAL Item Fee Gym Admission $0.50-$1.00 Open Gym Fee $2.00/adult or $40.00/year Gym Rental - Basketball $30.00/hour Gym Rental - Volleyball (incl. $45.00 first hour, then $30/hr setup) Gym Rental - For Profit Use $75.00/hour Industrial League Entry Fee (local) $450.00 Industrial League Entry Fee (out- $550.00 of-town) Picnic Shelter Rental $25.00 (4 hours) WCCC Multipurpose Room $75.00/hour + $200 deposit $30.00/hour + $50 damage fee; $25 reservation WCCC Art Room (non-retundable) WCCC Custom Set-up Fee $100.00 WCCC Reservation Fee $50.00 Green Space/Field $50.00 (8 hours) Ballfield/Tennis Court $75.00 (4 hours); $150/day ADDITIONAL PERMITS Item Fee Banner Permit (Street & Pole) $30.00 Yard Sale Permit (after 4/year) $30.00 each Fireworks Permit $75.00 Outdoor Wood Furnace Permit $25.00 ANIMAL CONTROL FEES Item Fee Cat Tags $5.00 ($1 duplicate) Dog Running at Large $25.00 No Rabies Vaccination $30.00 No Dog Tag $30.00 Dangerous Dog Certificate $150.00; $85 annual renewal PLANNING & ZONING FEES Item Fee Rezoning Permit $250.00 Special Use Permit $250.00 Board ofZoning Appeals Application $250.00 Zoning Variance Application $250.00 Preliminary Subdivision Review $5.00/parcel ($50.00 min) Final Subdivision Review $50.00 Ordinance Amendment $200.00 per section Sign Permit $25.00 Right-of-Way Closure Request $100.00 Street Name Change Application Fee + Advertising Cost Survey Plat Certification (Lot Line) $25.00 Zoning Permit/Compliance Certificate $25.00 Zoning Permit w/ Plot Plan (Town Prep) $50.00 Zoning Permit w/ Site Plan $100.00 + Eng. review costs Late Permit Fees Double fee ifissued after work Solar Energy Facility Permit $1,200.00 + Consultant Fee + 15% BE IT RESOLVED by the Town Council that the above tax and fee schedule is hereby adopted for Fiscal Year 2025-2026 and shall remain in effect until amended or repealed by further action oft this body. Adopted this 10th day of. June, 2025. Mayor Edward Owens Attest: Sarah Lowe Town Clerk Town of South Boston Finance Department EXPENDITURE BRIEFING = FY2024-2025 Period Ending: April 30, 2025 Overview As of April 30, 2025, the Town has expended $11,869,649.80 from the General Fund, representing 69% ofthe adopted expenditure budget of$17,117,850.00. This results in a year-to-date variance of$5,248,200.20 under budget. Key Departmental Spending Department YTD Expended Budgeted % Expended Police Department $2,816,262.87 $4,046,950.00 70% Fire Department $1,147,677.97 $1,410,313.71 81% Town Manager $262,579.47 $331,306.00 79% Town Council $82,922.19 $117,781.00 70% Finance $370,219.60 $447,350.00 83% Assistant TM/IT $156,366.25 $233,766.00 67% Legal Services $44,153.54 $40,200.00 110% Human Resources $62,517.34 $88,436.00 71% Public Works $2,023,583.00 $3,720,439.00 54% Summary Notes e Overall, departmental spending is trending conservatively with 69% of the budget expended through ten months. e The Legal category has exceeded budget by 10%, likely due to professional service costs. e Public safety departments (Police and Fire) remain the largest operating expense categories, consuming approximately 33% of total YTD expenditures. . Several administrative and support services (HR, IT, Town Clerk) are operating well under budget, contributing to the current positive variance. . Public Works is currently at 54% of its budget, reflecting timing differences in capital or seasonal infrastructure projects. Town of South Boston Finance Department REVENUE BRIEFING = FY2024-2025 Period Ending: April 30, 2025 Overview As of April 30, 2025, the Town has collected $13,557,389.07 in General Fund revenues, representing 79% of the adopted annual revenue budget 0f$17,117,850.00. This leaves a variance of ($3,560,460.93) below the year-to-date target. Several key revenue sources have exceeded expectations, while others-particularly investment income and grant- related transfers-are trailing behind. Key Revenue Highlights Revenue Category YTD Collected Budgeted % Realized Meals Tax $2,239,407.61 $2,350,000.00 95% Current Real Estate $1,388,662.22 $1,382,000.00 100% Tax Business License $841,997.39 $675,000.00 125% Tax Local Sales Tax $590,845.99 $625,000.00 95% Delinquent RE & PP $106,225.44 $70,000.00 152% Taxes Interest on $260,252.21 $470,000.00 55% Investments Other (Refunds, $716,753.77 $597,005.00 120% Grants, Sales) Summary - The Town is on track to meet or exceed expectations in local tax revenue, particularly from business license and meals tax collections. Delinquent tax recovery has significantly outperformed projections. Interest income is below target, which may be adjusted based on cash flow and rate trends. .The "Other Revenue" category includes grant reimbursements and miscellaneous income, which currently exceed budget. Town of South Boston - FY25 YTD Revenue & Expenditures (as of April 30, 2025) le7 1.6 1.4 1.2 1.0 0.8 0.6 0.4 0.2 Budgeted Actual YTD 0.0 Revenue Expenditures Revenue Categories - Percent of Budget Realized (YTD FY25) Other Miscellaneous, Sale, Grants) Police Department Reimbursements: Interest on Investments Current RE Tax Business License Tax Meals Tax 20 40 60 80 100 120 140 Percent Realized (%)