MINUTES TOWN COUNCIL TOWN OF SHENANDOAH MAY. 13, 2025 CALLT TO ORDER: The Shenandoah Town Council held its regular meeting on Tuesday, May 13, 2025, at 7:00 p.m., with Mayor Clinton O. Lucas, Jr. presiding. The meeting began with the Pledge of Allegiance. ATTENDANCE: Council Members present were: Mayor Clinton O. Lucas, Jr.; Vice Mayor Kite; Council Members Denise Cave; Brenda Haggett; I. Michael Lowe; and Christopher Reisinger. Council Members absent were: Council Member Lynn Fox Other Town Officials present were: Rodney Hensley, Police Captain; and Angie Schrimscher, Town Clerk. Citizens present were: Jennifer Morris, Diane Shifflett, Beverly Thomas, and Brittaney Sutherland. Media Representatives: None AWARD PRESENTATION None during this period. RECEIVING OF VISITORS None during this period. APRIL 22, 2025 REGULAR MEETING MINUTES A motion was made by Council Member Lowe, seconded by Council Member to approve the Regular Meeting Minutes held on April 22, 2025, as amended. Members Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Haggett Council Member Lowe Council Member Reisinger 2 Regular Meeting Town Council Minutes May 13, 2025 ABSTAIN: Mayor Clinton O. Lucas, Jr ABSENT: Council Member Fox VOTE: Unanimous in favor of motion APRIL 22, 2025 FISCAL YEAR 2025/2026 PUBLIC HEARING MINUTES A motion was made by Council Member Haggett, seconded by Council Member Cave to approve the 2025/2026 Fiscal Year Public Hearing Minutes held on April 22, 2025, as amended. Members Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton 0. Lucas, Jr ABSENT: Council Member Fox VOTE: Onanimous in favor of motion A motion was made by Vice Mayor Kite, seconded by Council Member Haggett to approve the adoption of 2025-2026 Budget. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Council Member Fox VOTE: Unanimous in favor of motion 3 Regular Meeting Town Councit Minutes May 13, 2025 A motion was made by Council Member Lowe, seconded by Council Member Haggett to approve the Consolidation of two lots on the corner of 613 Sixth Street and Maryland Avenue tax map numbers 102A3-1-5-21 and 22. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Council Member Fox VOTE: Unanimous in favor of motion APPROVAL OF BILLS A motion was made by Vice Mayor Kite, seconded by Council Member Cave, to approve the bills, dated April 08, 2025, in thé Combined Accounts Disbursements Warrants #42954- #43000 in the amount of$165,604.98 as presented. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton 0. Lucas, Jr. ABSENT: Council Member Fox VOTE: Unanimous in favor of motion TREASURERS REPORT A motion was made by Council Member Haggett, seconded by Vice Mayor Kite, to approve the April 22, 2025, Treasurer's Report, submitted by Treasurer Christl Huddle, in the amount of $2,059,457.13 as presented. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave 4 Regular Meeting Town Council Minutes May 13, 2025 Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton 0. Lucas, Jr. ABSENT: Council Member Fox VOTE: Unanimous in favor of motion CORRESPONDENCE #1-Received April 2025 Shenandoah Police Department Activity Log for review. #2-Received April 2025 Shenandoah Police Department Vehicle Summary Log for review. #3- Town of Shenandoah Museum and Welçome Center Curator, Lora Jenkins, reported 128 visitors to the Museum and Welcome Center in April 2025. The Shenandoah River Chapter, NSDAR presented a check in the amount of$500.00 to the Museum at their meeting on April 26, 2025, The Museum made it on to the final round voting for the Best of the Valley Contest. Voting starts on May 7th and ends May 15. To vote go to wwwdmonlimecom/boy You can vote daily starting on May 7th. Be sure to vote for the Town of Shenandoah Museum and Welcome Center for Best Museum! The quilt raffle continues, SO far it has made $425.00 for the Museum. The drawing will be on May 16h. #4-Received a flyer from the Daily New Record will publish our annual Class of 2025 area high school graduates on June 4th (DNR) and June 5th (PNC). The Town Council decided not to participate for a donation this year. #5-Received a Thank You Card from Making a Difference Backpack Ministry. #6-Received a Memo from Town Clerk, Angela Schrimscher and Town Manager Charlie Jenkins for three estimates for removal of two trees by Tenns Courts and Playground first estimate was from Ya Tree and Lawn Service, LLC Harrisonburg Remove two pine trees at 301 First Street haul all wood away $2400 to have stumps grinded down $2900.00. Second estimate from Dean's Tree Service to cut both pine trees and remove all limbs and brush the cost $2100.00 to grind both stumps $2500.00. the Third estimate from Dinges Tree Service to cut down both trees remove limbs and brush the cost is $1200.00 to grind both stumps $1500.00 A motion was made by Council Member Lowe, seconded by Council Member Reisinger, to approve the estimate for the two-tree removal and remove the two stumps with Dinges Tree service $1200.00 to cut down the two trees and $300.00 to remove the two stumps total $1500.00 Members Roll Call Vote was as follows: 5 Regular Meeting Town Council Minutes May 13, 2025 YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Council Member Fox VOTE: Unanimous in favor of motion 6-Received a Thank You Card from Shenandoah Community Library Board for the $1200.00 donation from the Town of Shenandoah. The funds will go to children and adult programs and new materials. WATER AND SEWER (Chair Kite, Council Member Cave, and Council Member Lowe) Town Manager Charlie Jenkins spoke about the sewer line replacement on Fifth Street and near the Shenandoah Baptist Church due to tree roots blocking the line. Chair Kite inquired about what kind of piping was in the ground. Town Manager Charlie Jenkins mentioned some of the old pipes were terraçotta and some were cast iron. Town Manager Charlie Jenkins spoke about the progress of replacing some of the older meters in Town. 46 digital meters have been installed SO far. STREETS & PUBLIC! PROPERTY (Chair Fox, Vice Mayor Kite, and Council Member Lowe) Town Manager Charlie Jenkins spoke about the storm water intake and the sidewalk was fixed due to deterioration on the corner ofThird Street and Virginia Avenue. Town Manager Charlie Jenkins spoke about paving and patching was done on Junior Avenue from F Street to J Street. POLICE, SAFETY & JUDICIAL (Chair Kite, Council Member Lowe, and Council Member Reisinger) None during this period. 6 Regular Meeting Town Council Minutes May 13, 2025 TAXATION & FINANCE (Chair Fox, Vice Mayor Kite, and Council Member Haggett) Council was presented with a proposed ordinance defining the basis for tax assessment establishing AN ORDINANCE DEFINING THE BASIS FOR TAX ASSESSMENT AND ESTABLISHING THE TAX RATE FOR 2025 SHENANDOAH CORPORATION TAXES BE IT ORDAINED, per Virginia State Code 58.1-3010 and 58.1-3000 by the Council of the Town ofs Shenandoah, Virginia that: 1. The dollar assessment values established by the Commissioner of the Revenue of Page County, Virginia for Real Estate owned as of January 1, 2025, shall be used by the Town ofShenandoah for 2025 Corporation Tax purposes. 2. The Tax Rate assessed for 2025 will be: The Tax Rate assessed for 2025 will be: REAL ESTATE $0.34 Per Hundred MOBILE HOME $0.34 Per Hundred ENACTED by the vote of the Town Council of the Town of Shenandoah, Virginia, on the 13th day ofMay 2025; the following members being present and voting as shown below: There being no questions, a motion was made by Vice Mayor Kite, seconded by Council Member Haggett to approve Establishing the Tax Rate for Real Estate at $0.34 per. Hundred and Tax Rate for Mobile Homes at $0.34 per Hundred Town Code 58.1-3010 and 58.1-3000 Members Roll Call Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas ABSENT: Council Member Fox VOTE: Unanimous in favor of motion 7 Regular Meeting Town Council Minutes May 13, 2025 Council was presented with a proposed ordinance defining the basis for tax assessment establishing the Personal Property tax rates. AN ORDINANCE DEFINING THE BASIS FOR TAX ASSESSMENT AND ESTABLISHING THE TAX RATE FOR 2025 PERSONAL PROPERTY TAXES BE IT ORDAINED, per Virginia State Code 58.1-3010 and 46.2-752 by the Council of the Town of Shenandoah, Virginia that: 1. The dollar assessment values established by the Commissioner of Revenue of Page County, Virginia for tangible Personal Property and Machinery and Tools owned as of January 1, 2025, shall be used by the Town of2025 Corporation Tax purposes. 2. The Tax Rate assessed for 2025 will be: UNEXEMPT TANGIBLE PERSONAL PROPERTY..S0.60 Per Hundred Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief Personal use vehicles valued at $1,001 to $20,000 will be eligible for a tax relief at a percentage rate which will be decided by the Town Manager and Treasurer after vehicle totals are assessed by the Commissioner of Revenue and edited to see what percentage rate will apply. Personal use vehicles valued at $20,001 or more shall only be eligible for a tax relief at a percentage rate which will be decided by the Town Manager and Treasurer after vehicle totals are assessed by the Commissioner of Revenue and edited to see what percentage rate will apply on the first $20,000 of value. MACHINERY and TOOLS $0.60 Per Hundred VEHICLE LICENSE FEES - CARS. $25.00 EACH VEHICLE LICENSE FEES - TRUCKS. $25,00 EACH VEHICLE LICENSE FEES - CAMPERS. $25.00 EACH VEHICLE LICENSE FEES - MOTORCYCLE. $15.00 EACH ENACTED by the vote ofthe Town Council of the Town of Shenandoah, Virginia, on the 13th day ofl May 2025; the following members being present and voting as shown below: There being no questions, A motion was made by Council Member Lowe, seconded by Vice Mayor Kite to approve Establishing the Tax Rate for Personal Property $0.60 Tax Rate increase per Town Code 58.1-3010 and 46.2-752. Members Roll Call Vote was as follows: 8 Regular Meeting Town Council Minutes May 13, 2025 YEA: Vice Mayor Kite Council Member Cave NAY: None Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Council Member Fox VOTE: Unanimous in favor of motion PARKS & RECREATION (Chair Haggett, Council Member Lowe and Council Member Reisinger) Chair Haggett spoke about making progress on the Memorial Day decorations and would like to plant some plants and flowers around the Town of Shenandoah sign on Williams Avenue. Town Manager Charlie Jenkins noted a follow-up from an earlier meeting that he is working on an agreement with the owners of 737 Fourth Street to relocate the dirt mound at Big Gem. Will keep the Council updated on the progress, INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT (Chair Cave, Council Member Lowe and Council Member Haggett) Chair Cave inquired about an update on the closing ofthe Meat Processing Plant at the old Pharmacy property. Town Manager Charlie Jenkins mentioned the closing on the property is set for mid-to-late June. COMMUNITY SERVICE (Chair Kite, Council Member Cave and Council Member Haggett) None during this period. PERSONNEL COMMITTEE (Chair Reisinger, Council Member Cave, Council Member Lowe and Council Member Haggett) None during this period. UNFINISHED BUSINESS Town Manager Charlie Jenkins spoke about adopting the amended Ordinance for inoperable motor vehicles section 66-77. 9 Regular Meeting Town Council Minutes May 13, 2025 A motion was made by Council Member Lowe, seconded by Council Member Haggett, to approve adopting the new Ordinance to amend the inoperable motor vehicle Section 66-77 as of July 1st, 2025. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Council Member Fox VOTE: Unanimous in favor of motion Council Member Haggett inquired about whether the Town Council has decided to allow laying hens in Town limits. Council Member Haggett spoke about how she is against having chickens in the Town limits due to the problems it could bring to the Town. The council agreed to continue to prohibit chickens in Town. Town Manager Charlie Jenkins mentioned the Town code Section 10 for Animals needs to be revised to include Livestock ànd other minor changes and will be submitted at the next meeting. NEW BUSINESS Council Member Reisinger inquired about the clogged water drain on Virginia Avenue. Town Manager Charlie Jenkins will contact VDOT about the clogged water drain on Virginia Avenue. Town Manager Charlie Jenkins spoke about a 1999 international 4700 series bucket truck up for auction asking the Town Council for $5000.00 towards the bid. A motion was made by Vice Mayor Kite, seconded by Council Member Lowe, to approve the $5000.00 towards the bucket truck for a bid at the auction. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Membér Cave Council Member Haggett 10 Regular Meeting Town Council Minutes May 13, 2025 Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Council Member Fox VOTE: Unanimous in favor of motion Town Manager Charlie Jenkins spoke about changing the application procedure on how to set up the Home Occupation Special use permit. Tabled for the next Council Meeting. TOWN MANAGER'S REPORT Town Manager Charlie Jenkins spoke about a resident on Williams Avenue inquiring about having some overgrown bamboo removed from the property, asking the Town Council for suggestions. MAYOR'S REPORT Mayor Lucas spoke about the Memorial Day Parade coming up and the Veterans' Flag Ceremony and asked the Town Council if they could participate in the Memorial Day Festival. FOR THE GOOD OF THE TOWN Diane Shifflett spoke about a resident having chickens on Ninth Street and a resident living in a tent. Diane Shifflett spoke about a resident having wild ducks in Town limits and using them to make aj profit. Diane Shifflett inquired about the Shenandoah Racetrack using the address to receive mail. Beverly Thomas inquired about her high utility bill. Town Manager Charlie Jenkins explained that Beverly Thomas had a water leak. at her residence that was fixed around April 23rd. The Town would monitor the usage and get with her on the April water bill. Brittaney Sutherland inquired about her high utility usage should not be around 4900 gallons. 11 Regular Meeting Town Council Minutes May 13, 2025 Brittany Sutherland inquired about setting up a field trip with the Shenandoah Police Department for a few home school children. ADJOURN There being no further discussion, a motion was made by Vice Mayor Kite, seconded by Council Member Reisinger, to adjourn the meeting at 8:30 p.m, Members Vote was as follows: YEA: Vice Mayor Kite NAY: None Council Member Cave Council Member Haggett Council Member Lowe Council Member Reisinger ABSTAIN: Mayor Clinton O. Lucas ABSENT: Council Member Fox VOTE: Unanimous in favor of motion APPROVED: ATTESTED: Phibne 1 - ne hi as/ A mpeks) hw Mayor Clinton Lucas, Ur. Angela Schrimscher, Town Clerk