Regular Council meeting May 13th 2025 REGULAR COUNCILA MEETING TOWN OFSALTVILLE, VIRGINIA MAY 13TH, 9 2025 at 7:00 p.m. The regular meeting of the Saltville Town Council was held on May 13th, 2025, at 7:00 p.m. in the Town Hall. Council Members Present: Mayor Cheri Fullen David C. Buchanan, Jr., Council Member Suzanne Abramson, Council Member Eugene Call, Council Member Ryan Comer, Council Member R.B. Henderson, Council Member Cary Sauls, Council Member Council Members Absent: Staff for Town: Cecile Rosenbaum, Town Manager Tammy M. Woodward, Deputy Clerk-Treasurer Bryan Lynch, Chief of Police Chief/Fire Department Chief Paul Cassell, Town Attorney *** *** A. Mayor Fullen called the Council meeting to order, and Tammy Woodward called the roll. ***** B. Mayor Fullen led the Pledge of Allegiance. * ** *** C. Citizen's Time: ** April Moore-Jones representing Northwood High School's FBLA gave an update on how the students did during their state competition. Three of their newly elected officers spoke, giving a little insight into what they do with FBLA. They presented the mayor and Regular Council meeting May 13th 2025 council a signed card from all the students that participated in the state competition, thanking them for the donation made to help them be able to go and compete. **Kyle Clark, business partner from Main Street wanted to let the mayor and council know that the date has been set for the Salt Fest. They have several bands scheduled SO far, food trucks and various vendors lined up for the event. The date will be June 7th, 2025, starting at 4 p.m. that day. Once they have fliers ready, they will distribute them around town and will keep everyone posted closer to the event with final plans. ***** D. On motion of Mr. Henderson, seconded by Ms. Abramson, the Council approved the agenda as presented. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** E. On motion of Mr. Comer, seconded by Mr. Buchanan, Council approved the minutes of the April gth 2025 regular council meeting and the April 15th, 2025 Special called meeting, and the. April 22nd, 2025, Work-Session meeting. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye **Mr. Buchanan didn't officially take his council seat until the April 22nd meeting, sO he only voted on the April 22"d, 9 2025 Work-Session meeting. ** ***** F. Council Committee Reports Reports from the following town committees: Regular Council meeting May 13th 2025 Committee on Library, Historical & Cultural Matters, Health, and Beautification. Councilwoman Abramson stated her committee was working on a schedule to be able to start filling the new plant barrels around town and to start planting the sunflower field. Ms. Abramson & Mayor Fullen helped clean-up and spread mulch at the playground on earth day. She extended thanks to Archie Gobble for painting all the trashcans located at the playground. ***** Committee on well fields, parks & recreation, wave pool and Salt Trail. Councilman Sauls attended the tourism meeting and said there was plans to hopefully do another SWVA analysis and goal was to add/build on to what had already been done. Amanda Livingston attended the recreation meeting Mr. Sauls had and spoke about a grant she is working on that will involve consulting work to possibly finish up with the salt trail. Mr. Sauls and his committee have been volunteering on various repair and cleaning tasks to help get the wave pool ready for the opening day. ***** > Committee on ordinance and Land management. Councilman Comer wanted to welcome (2) new members ofl his committee Henry Carneal and Mckenzie McNew. He also wanted to note there was a time change for his committee, starting on the first Friday in June and here on out they will start meeting at 5:00 p.m. instead of 3:00 p.m. The committee will begin to fully focus on the zoning part oft the town ordinance next meeting. ***** Police Fire & Rescue Committee. Councilman Buchanan said for his first meeting as new committee chair that it was a very good, informative meeting. One of the goals he would like to see happen is to make sure the public feels welcome to attend his committee meeting and address any questions they may have concerning public safety or suggestions. The committee is working on a format for future police interviews for new hires which would allow the committee to help with them. Also, they would like to see that a benefit package is put together Regular Council meeting May 13th , 2025 that can be given to a new hire within the police department. The committee discussed rounding up prices for a possible new fire truck. They also talked about the pricing for one individual with all the protective gear. Mr. Buchanan reminded everyone oft the upcoming summer fire camp sponsored by the Saltville Fire Department and their members. **** Water, Sewer & Refuse Committee. Councilman Henderson said that his committee got to tour the well sites, the 107 pumpstation and the lick skillet tank. He felt it was very educational tour for those that attended and hoped at their next meeting they would have questions they would like to address about the sites. Streets & Roads. Counçilman Call said that he did not have a quorum. ***** G. Unfinished Business Brandon Brown represented the North Fork Sportmans Club on behalf of Carl Lamie who had a prior engagement and couldn't attend. Mr. Brown read a letter from Mr. Lamie which was included in the council packets. The club is requesting less than one acre that includes the right of way, water lines and maybe sewer. They are seeking a solution for security and also making the entrance oft the club cleaner and more presentable for those that travel and visit the area. Councilman Sauls asked how can (we) as a council do anything about something they don't even own? Mr. Sauls stated the property belonged to the SIDA. Mr. Brown said it was suggested to their club to come to the town council members per the SIDA to inquire about the property. He stated it was to the club's understanding that the SIDA would follow whatever suggestion or decision was made. Mr. Sauls stated that one ofhis concerns was if the council would have to create a road to access the salt shed, that an estimated amount of 30,000 might be spent to make that happen and he didn't feel it would be good to the taxpayers to have to spend this amount for access. Member Rick Nutter asked what exactly it would take to work with them as it seems this situation has been the same for years. SIDA chairman Ron Orr stated in his own opinion that he cannot condone spending the money to build a road and then turn around and give it away. Councilman Call said he remembered at one time there was about 5 different resolutions made but no one would act on it or accept it. Councilman Comer asked Mr. Brown ifit was possible for the club to get a quote on the cheapest way to grade and build a road, which Mr. Brown said he knew someone that might be able to help them with it. Mr. Comer stated we have got to look out for the citizens ofthe town and have an access to the salt shed. Councilman Buchanan asked about the equipment that is sitting around the property that belongs to the town, ifit has been inspected or determined what is or isn'to operatable. Ms. Regular Council meeting May 13th, 2025 Rosenbaum said that she will get that looked into and whatever is not operable, declare it surplus. She said she agreed with the Club on the appearance oft the property and will have the town crew work on cleaning it up, throwing away what is no longer needed. On motion of Mr. Buchanan, seconded by Ms. Abramson, the council approved to make a list of the equipment that is not operable and declare surplus. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye H. New Business 1. Lisa Reedy was not present to speak for Virginia Works, Mayor Fullen will reach out to her. 2. New members requesting consideration to be part of the Planning Commission: Henry Carneal (will take over previous member David Buchanan's term) Ariel Ellis (will take over previous member John Carter's term) Amy Kukeattinum (will take over for expired term of Marlene Henderson) On motions made per each interest: Mr. Carneal: Mr. Comer motion made, seconded by Mr. Buchanan Ms. Ellis: Mr. Call motion made, seconded by Mr. Sauls Ms. Kukeattinum: Mr. Comer motion made, seconded by Mr. Call Council approved for all (3) interests to be accepted for the Planning Commission The roll call vote was as follows:(for all 3 interests) Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye 3. Mt. Rogers Planning District Commission Resolution: Complete resolution has been included in the packets for review. This plan is required by the State ofVirginia and is the Hazard Mitigation Plan. On motion of Mr. Buchanan and seconded by Mr. Comer, the council voted to Regular Council meeting May 13th, 2025 adopt the plan. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye 4. Pickle Ball Court Councilman Sauls who also is the chair of the Recreation committee says that his committee has had several discussions of finding a location and way to have a pickle ball court. Mr. Sauls explained that the location of the court would be behind the football stadium and between the wave pool area. He said it would approximately measure 30x60 and the labor used would come from the town crew. Future plans to add with the court would be to have the basketball courts there too, this would all be contained in the Chub Arnold sports complex. Mr. Sauls asked that the council set aside 15,000 which would come from the county recreational funds sent to the town. Ms. Rosenbaum wanted to remind that the county is still in budget sessions and it hasn't been approved yet. Mr. Sauls said this can be listed as receiving from the budget fiscal year of 2026. On motion of Mr. Sauls, seconded by Mr. Buchanan, the Council approved to set aside the amount requested to construct the pickle ball court. The roll call vote was as folllows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ****: * 5. Wave Pool season 2025 prices Councilman Sauls had mentioned back in the early part of the year council had passed some suggested pool pass prices and advertising them certain months before the pool opening. Since then, the start up and repairs needed had held back the advertising of the price changes. By suggestion Mr. Sauls asked council to consider an individual pass to be 100.00, the daily ticket price to be 6.00, Pool Parties to be 300.00 and 4 years old and under would be considered free admission. Mr. Sauls noted there will be a new pool pass system in place which should be easier to keep up with how many is sold and scan daily. Regular Council meeting May 13th 2025 On motion of Mr. Sauls and seconded by Mr. Comer, the council voted to resend motion to make the price changes of the season pass to be 100.00 instead oft the original amount of 150.00. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** 6. Defibrillator for the Wave Pool Councilman Sauls said his recreation committee had brought concerns that the wave pool didn'thave a defibrillator and wasn't for sure ifit was a requirement. Mr. Sauls felt like it would be good to have it on hand, even though the lifeguards and managers are cpr certified. He stated he knew they were expensive but would like to look into pricing on them. On motion of Mr. Sauls, seconded by Mr. Buchanan, 9 the council approved this request to look at pricing for a defibrillator. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** 7. Camping Ordinance Councilman Comer had included in the packets Ordinance Considerations. He asked Chief Lynch to explain a little more about the reasoning for this consideration. Chief Lynch indicated that there are several homeless folks that are camping on town property throughout several areas within town and the trail area. He feels this could put the town at risk especially when or if they are building a campfire. Chief Lynch said that while they are on town property without permission, there is nothing stated in the town's ordinance to enforce any kind of action pertaining to the camping. Councilman Comer suggested that Chapter 29 be designated as "Recreation" along with section 29-41 to be No camping unless in a designated area Regular Council meeting May 13th 2025 and then they could figure out what the designated areas should be. Town attorney Paul Cassel said he presented a ordinance for review, drafted by Mayor Fullen and his edits on wording in some areas. Mr. Comer made a motion with a second by Mr. Sauls to advertise for a public hearing to accept the ordinance as written. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** 8. Consideration of date for review & discussion of 25/26 budget draft Town manager Cecile Rosenbaum requested that the workshop meeting oft the month 05-27-25 be designated for nothing but budget discussion. Upon motion by Ms. Abramson and seconded by Mr. Call, the council voted to approve May 27th, 2025, a budget workshop meeting. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye I. Reports 1. EMS, Inc. Gary Johnson, EMS, Inc. provided his report, and it is attached hereto as part ofthe minutes. *: 2. SIDA Report Regular Council meeting May 13th, 2025 Ron Orr, SIDA Chairman provided his report, and it is attached hereto as part of the minutes. Mr. Orr said that (2) of his members are up for re-appointment. On motion by Mr. Buchanan and seconded by Mr. Call, the council voted to advertise letters of interest for1 the (2) seats. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Sauls Aye Mr. Henderson Aye ***** * 3 Planning Commission Monthly Report There was not a meeting for April. ***** 4 Director of Public Works Report Mr. Gregory's report is attached hereto and made a part of these minutes. ***** 5 Police Chief Report Bryan Lynch, Chief provided his report. In addition to the report, ChiefLynch mentioned that ift they happen to hire soon the next academy date would be May 30th. October 17th, 2025. ***** 6 Fire Chief Report. Bryan Lynch, Fire Chief provided his report. In addition to his report, Chief Lynch mentioned that the squad's tanker is out of service with a leak and is being sent in for repair. The estimated cost could be up to 6,000.00. 7. Treasurer's Report Tammy Woodward, Deputy Clerk-treasurer, asked the council for approval of the accounts payable listing provided in their packet. Regular Council meeting May 13th 2025 On motion of Mr. Buchanan, seconded by Mr. Sauls, the Council approved the accounts payable listing. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye Ms. Woodward reported that she and Amanda are in the process of getting a scheduled date for training with authorize.net through Truist banking. This training will allow them to start offering online bill pay and automatically withdraw payments for the utility bills and taxes. Ms. Woodward said she would keep the council informed on the progress once the training has started. < *** * 8. Town Manager Report Cecile Rosenbaum, Town Manager reviewed her report. This report is attached hereto and made a part of these minutes. ***** 9. Mayor's Report. Mayor Fullen provided her report, and it is attached hereto and made a part of these minutes. At this time, Council took a recess. ***** 10. Closed Session - On motion of Ms. Abramson, seconded by Mr. Sauls, and pursuant to Code of Virginia, 1950, as amended, Sec. 2.2-3711(A)(3) the Council went into Closed Session for the consideration of discussion of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy ofthe public body; and pursuant to Section 2.2-3711(A)(8) for the purpose of consultation with legal counsel employed or retained by a public Regular Council meeting May 13th 2025 body regarding specific legal matters requiring the provision of legal advice by such counsel. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** On motion of Mr. Sauls, seconded by Mr. Call, the Council reconvened in open session. The roll call vote was follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye ***** Town Council members certified that in the closed session just conducted, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) were lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. The roll call vote was as follows: Ms. Abramson Is SO certify Mr. Buchanan I so certify Mr. Call Iso certify Mr. Comer I So certify Mr. Henderson Iso certify Mr. Sauls I so certify **** Regular Council meeting May 13th 2025 Upon motion made by Mr. Buchanan and seconded by Ms. Abramson, the council voted to authorize Mayor Fullen to contact Virginia Tech and terminate the lease of the building located near East Main Street. The roll call vote was as follows: Ms. Abramson Aye Mr. Buchanan Aye Mr. Call Aye Mr. Comer Aye Mr. Henderson Aye Mr. Sauls Aye Mayor Fullen declared the meeting adjourned. **** ** tmdior Tammy M. Woodward, Deputy Cierk-Treasurer H. fulle Approved/ Lheni Mayor Fullen RESOLUTION OF THE COUNCIL OF THE TOWN OF SALTVILLE, VIRGINIA ADOPTING THE MOUNT ROGERS PLANNING DISTRICT HAZARD MITIGATION PLAN UPDATE 2025 WHEREAS the Town of Saltville, Virginia recognizes the threat that natural hazards pose to people and property within (local government); and WHEREAS the Town ofSaltville, Virginia has prepared a multi-hazard mitigation plan, hereby knownas (title and date of mitigation plan) in accordance with federal laws, including the Robert T.Stafford Disaster Relief and Emergency Assistance Act, as amended; the National Flood Insurance Actof 1968, as amended; and the National Dam Safety Program Act, as amended; and WHEREAS the Mount Rogers Planning District Hazard Mitigation Plan Update 2025 identifies mitigation goals and actions to reduce or eliminate long-term risk to people and property in (local government) from the impacts of future hazards and disasters; and WHEREAS adoption by the Town of Saltville, Virginia demonstrates its commitment to hazard mitigation and achieving the goals outlined in the (title and date of mitigation plan). NOW THEREFORE, BE IT RESOLVED BY THE TOWN OF SALTVILLE, VIRGINIA, THAT: Section 1. In accordance with the Town Code of the Town of Saltville, Virginia, the Town Council adopts the Mount Rogers Planning District Hazard Mitigation Plan Update 2025. While content related to the Town of Saltville, Virginia may require revisions to meet the plan approval requirements, changes occurring after adoption will not require the Town ofSaltville, Virginia to re-adopt any further iterations of the plan. Subsequent plan updates following the approval period for this plan will require separate adoption resolutions. This Resolution was adopted on May 13, 2025 at the regularly scheduled meeting of the Town Council. Chrclisth luller Cheri Heath Fullen, Mayer The undersigned Clerk oft the Town of Saltville, Virginia, hereby certifies that the foregoing constitutes a true and correct copy ofthe Resolution duly adopted at a meeting of the Council held on May 13, 2025. I hereby certify that such meeting was a regularly scheduled meeting and that during the consideration ofthe foregoing Resolution, a quorum was present. I further certify that the minutes of such meeting reflect the attendance of the members and the voting on the foregoing ordinance was as follows: MEMBERS ATTENDANCE VOTE Cheri Heath Fullen, Mayor Yes Non-voting Suzanne Carter Abramson, Council Yes Aye Member Eugene Call, Council Member Yes Aye Ryan Comer, Council Member Yes Aye Thomas Dickerson, Jr., Council Member Yes Aye R.B. Henderson, Council Member Yes Aye Cary Sauls, Council Member Yes Aye Witness my hand and seal of the Town of Saltville, Virginia as of May 14, 2025. TsA Wbo - 1/ Tammy Woodward, Deputy Clerk - 9 * - o North Fork North Fork Sportsmans Cub Inc. 1291 Battleground Ave. Salnville, VA 24370 hone: (27)4 496-8231 Sportsmans Cluwb Inc. The NorthFork Sportsmans Club has been seeking a solution to our security problems. Neither the Town nor the NFSC can be secured as is. We both need our own entrances with our own locks. Also the area to both sides of our entrance are cluttered with old equipment, piping, conex boxes etc. NFSC has paid over $100,000 to the Town and County in land payments and taxes as well as approximately $30,000 to non profit organizations including Special Olympics, Smyth County 4-H, Back Feed the Kids, Northwood Archery Program, Saltville Little League and Junior Panthers. We also partnered with the Allison Gap First Church of God in their Free Meals Program. Our new year has just started on April 1", and we would be delighted to beatify our entrance which sees about 5.000 travelers, members, guests and visitors per year. I look forward to a confirmation of Councilman Comers motion to suggest to the SIDA a donation of the less than one acre that includes right of way, water lines, and maybe sewer. NFSC would be responsible for the survey, closing cost and security fencing. This would also save the Town monies from having to relocate the water meter. A question was raised about access to the salt shed, but this ha been proven to be no issue and the surveyed plot shows is over 50' to the shed entrance. Are there questions? any Sicerek. Colo Sane Preh NESC PLAT SHOWNG APART OF THE SALTVILLE INDUSTRIAL DEVELOPMENT AUTHORITY PROPERTY BEING REFERENCED INI DB 1110 PG 1339 TAXE PARCEL 28A4-A-7C NORTWE FORK SEE PLATS SLIDE 3491 PG 6 A ANS cLUe LOCATED IN THE TOWN OF SALTVILLE VIRGINIA 00637 MAY 4, 2025 PLATBUDE Mroe TMP MAHA-N on 173185 s % MORT ONK aN à PORTEAN cLus E 8 a o8 37 Pe ae a PLATS su0es Fa 6 1 ABAN MEET 0.87 AC - Par 37,884 SQFT 8 NORTH FORX F SPORTEMANS CLS 3A2.72 n Pa D8s a PU ELDE 3e PO FIRE 2M-A HVDF RAN * FR PS ONU ME a GATE POST a p $ REMAINO TAXPARCEL MMMA7C M13AC 33 se 8qe T - 1 3 5-4-25 V SAISE BROBBINS N 1 & 6 FRT OWNERS STATEMENT RELNE AMERICA DSS 16M4P0 343 TIP ZA-AS OMEN UNDER MY (OURJHANDA ANDE SEAL 8 a THS HE DAY OF 2025 : SEAL SEAL SBAL SURVEYORS CERTIFICATE SEAL IHERBY CERTIFY THAT THIS SURVEY TO THE BEST OF MY NOTARY STATEMENT KNOWLEDGE ANDE BELIEF IS CORRECT AND ÇOMPLIES WITH THE MINIMUM PROCEDURES/ AND STANDARDSE ESTABLISHED BY1 THE VIRGINIA STATE BOARD OF ARCHITECTS. STATE OF PROFESSIONAL COUNTY OF TOWIT: ENGINEERS, LAND SURVEYORS AND LANDSCAPE ARCHITECTS. NOTARY PUBL C NA ANDI FOR THEC oF THER COUNY PROPERIY ANDS ATAS AFORESADD ONI THSF FLATI DoC CERTFYT NAMESARES THAT1 THEA ABOVE GIONEDMERON OWNERS) SOURCE OF TITLE; DB1 1110PG 1339 HAME NONOWLEDOEDT THEE GAME BEFOREI E INE BADO COUNTY ADE STATE. PLACE OF RECORD OF LAST INSTRUMENTI IN THE CHAIN OF TITLE; SMYTH COUNTYO CLERKS OFFICE OMENC UNDER MY HANO nes DAYO OF LOCATED IN: ZONE XV WHICHI UES OUTSIDE THE 100) YEAR FLOODZONE NOTARY PVBUC EFFECTIVE DATE BEPT. 10, 2010 BI ROBBINS 5+-25 LAND SURVEYOR ROBBINS LAND SURVEVING 2263 DEEP FORDI RD EANSINGI NC 20643 276-7828177 1 INCH-1 100 FEET NOT TTLE REPORT FURNISHED 100 50 100 200 SUBJECT1 TO ANY EXSTING EASEMENTS ORF RIGHT OF WAYS ONI RECORD CERTFY THAT THIS PLAT REPRESENTS AN ACTUAL ON THE GROUND SURVEY AND NO EASEMENTS ORI ENCROACHMENTS. ARE VISIBLE ON1 THE GROUND OTHERI THAN 6HOWNT THEREON. FHEREBY CERTIFY1 THAT THIS SURVEYT TO THE BEST OF MY KNOWLEDGE ANDE BELIEF IS CORRECT AND COMPLIESY WITH THE MINIMUM PROCEOURES AND BTANDARDS ESTABLISHED BY1 THE VIRGINIA STATE BOARD OF ARCHITECT8, PROFESSIONAL ENGINEERB, LAND SURVEYORS, AND CERTIFIED LANDSCAPE/ ARCHITECT8. DRAWN BYB. ROBBINSLS AN ORDINANCE OF THE TOWN OF SALTVILLE, VIRGINIA, PROHIBITING CAMPING ON PUBLIC PROPERTY EXCEPT IN DESIGNATED AREAS WHEREAS, the Town Council of Saltville, Virginia, finds that unregulated camping on public property may create health, safety, and welfare concerns for both individuals and the community at large; and WHEREAS, the Town Council of Saltville, Virginia hereby desires to add to its ordinances as follows. NOW, THEREFORE, BE IT ORDAINED by the Town Council of Saltville, Virginia, as follows: Chapter 29, Section 29-41. Camping on Public Property (a) Definitions (1) "Camping" means residing in or using a tent, shelter, sleeping bag, blanket, or other bedding material for the purpose of sleeping, or the storage of personal belongings for overnight occupancy on public property. (2) "Public property" means any property owned, leased, or controlled by the Town of Saltville, including but not limited to parks, streets, sidewalks, rights-of-way, and other public spaces. (3) "Designated camping area" means an area specifically identified and authorized by the Town of Saltville for camping, as indicated by official signage or notice. (b) Prohibition of Camping (1) It shall be unlawful and a class 1 misdemeanor for any person to camp on public property within the Town of Saltville except within a designated camping area. (2) No person shall erect, maintain, or occupy any tent, shelter, vehicle, or other struçture, or sleep on public property except as permitted in designated camping areas. (c) Exceptions This ordinançe shall not apply to camping activities expressly authorized by the Town of Saltville for special events or with written permission from the Town Manager or their designee. (d) Enforcement and Penalties (1) Any person who violates this ordinance shall be subject to a class 1 misdemeanor for each violation. (2) Each day in which a violation continues shall constitute a separate offense. (e) Severability If any section, subsection, sentence, clause, or phrase of this ordinançe is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity ofthe remaining portions of this ordinance. This ordinance shall take effect immediately upon adoption. Monthly Report of EMS, Inc. Water/Wastewater Operations to the Town of Saltville Town Council on May 13, 2025 Prepared by: Gary L. Johnson EMS, INC. ENVIRONMENTAL MANAGEMENT SERVICES EMS, Inc. Monthly Report to The Town of Saltville May 2025 Council Meeting 1. Wastewater Treatment a. DEQ report for April 2025 has been submitted b. Inflow/Iinfiltration C. Allison Gap Pump Station d. Davis Valley Distillery Discharge e. Wastewater Treatment Plant Effluent Flow Recorder 2. Water Treatment a. All VDH monthly reports have been submitted for April 2025 b. Cardwell Well Pump Backup C. Water System Generators d. Security Fencing (Wells/Water Tanks) 3. Water Distribution System a. SCADA supervisory control and data acquisition ) b. Water Tank Inspection C. Residential and Commercial Water Meters d. Lead and Copper Test Results e. PFAS Sampling 4. Miscellaneous a. Monday Meetings May 7, 2025 To: Tiffany Wilson, Environmental Inspector C: Cecile Rosenbaum, Town Manager Re: Town of Saltville Water Use Report for April 2025 Water sold to Town customer, gallons 3,122,035 Water sold to Smyth County, gallons 1,710,799 Water sold to Washington County, gallons 956,000 Extra 3,151 Total water sold, gallons 5,791,985 Flushing 20,000 Fire Department Leaks and overflows 65,000 Pool a Total Water Accounted For 5,876,985 Total water pumped, gallons 14,800,829 Difference (water unaccounted for), gallons 8,923,844 Water unaccounted for % 60.3 B3 Gary L. Johnson License No. 1955001203 SIDA Report for May 13, 2025 Bank Balance as of April 30, 2025 - $410,431.44 No Outstanding Expenses or Receipts Current bank balance of - $410,431.44 Certificates of Deposit - $324,288.30 Outstanding Obligations - Line of Credit (Old Town Shop) - $114,134.48 SCADA - Water/Sewer - $36,000 Residual bank balance - $260,296.96 Income - Pizza Plus Lease - $500 per month (2 months) - $1,000 Shooting range Mortgage - $2,500 quarterly (1 quarterly payment) - $2,500 Total income for remainder of fiscal year $3,500 Projected Fiscal Year 2024-2025 Balance - $263,796.96 Judustrial Developmen Autkority 06 the 7ou of Saltuille, Vinginia 217 Palmer Avenue PO Box 790 Saltville, VA. 24370 Ronald S. Orr, Chairman David Buchanan W. Steven Spence, Vice Chairman Clayton Jackie Colston Curtis Crawford, Secretary-Treasurer Betty Maiden Missy Turner May 6, 2025 pon B - Houss 7B8. Town of Saltville PO Box 730 Saltville, VA 24370 Attention Cecile Rosenbaum, Town Manager This letter is to inform you that the terms of two members of the Saltville Industrial Development Authority will expire at the end ofMay 2025. The members whose terms are expiring are Jackie Colston and Melissa Turner. Jackie Colston has indicated that he would like to be considered for reappointment and Melissa Truner has chosen not to seek reappointment. Please advise the Town Council of these term expirations sO that they can decide what they wish to do relative to these openings on the SIDA. Sincerely, Ronald S. Orr SALTV LLE Public Works Report April 2025 Water/Wastewater Water meter replacement project was completed this month with the installation of five more residential meters as well as two more commercial meters. We are now accurately reading over 1000 water meters through AMR as before we were reading roughly 800. Multiple smalt water leaks throughout town, these were resolved without disruption in service. Completed 28 work orders related to water and sewer services this month. Met with Les Sutherland at the proposed sewer pump station location on Allison Gap Rd to take some measurements and elevations to finalize plans for this project to begin. Met with Southern Corrosion for a second option on water tank maintenance. Bullding/Grounds Pothole repair has been completed throughout town, we applied roughly 18 tons of asphalt to the towns streets to combat pothole issues. Missing street signs have been replaced, this includes street names, speed limit signs, and stop signs. Mowing has been in full force this month as crews continue to keep up with the spring growth. We had four opening and closings at Elizabeth cemetery this month. GeneralMaintenence Xylem repaired and serviced the temporary sewer pumps on Allison Gap Rd Miscellaneous lattended the Virginia Rural Water Association annual conference in Roanoke this month, I attended multiple classes throughout the two-day conference, topics included improvements to AMR water meter systems, budgeting, new regulations set forth by governing bodies, as well as safety programs. Police Chief Report 5-13-25 Stat sheet attached We participated in the Easter Event put on by the Fire Department We assisted the Smyth County Sheriff's Office along with US Marshal Service in apprehending a fugitive on Saltville Highway. We assisted Smyth County Sheriff's Office with a search warrant executed right outside the town limits on Allison Gap Road Assistant Chief McVey and I attended the board meeting at the academy in Bristol lalso attended our quarterly law enforcement meeting with other departments in the county along with the Commonwealth Attorney The interview process is going to fill open positions April 1st thru April 30th Stats for Police Department PATROL MILES - 1396 OUT OF TOWN MILES - 1600 COMPLAINTS ANSWERED - 95 TRAFFIC CITATION - 6 ACCIDENTS WORKED - 0 NO. CHARGED - 0 HRS ON FOOT PATROL - 13 HRS ON INVESTIGATION - 26 HOURS IN MEETINGS - 10 INCIDENT REPORTS - 4 DOA REPORTS - 0 TOWN ERRANDS - 0 TIME SPENT -0 PATROL HOURS - 389 OFFICE TIME - 179 TRAINING HOURS - 250 VERBAL WARNINGS - 2 VEHICLES STOPPED = 6 FELONY ARREST - 9 Fire Chief's Report 5/13/25 Calls for the month of April 2025: Town Calls -6, County Calls -6, Automatic Aid Calls - 0, Total Calls - 12 Financial reports included The easter event was a great success. We would like to thank everyone that was able to come out and enjoy the day with us. Financial Report for April 2025 Main Account - $ 37,517.29 Expenses - $ 5126.32 Deposits - $ 29,444.50 Donations Received - $ 1590 ($20 at Easter Event, $70 from Rich Valley Fairgrounds, $1500 Town of Saltville Mayor 2025 Kids Fire Camp Donation, $6000 Smyth County Board of Supervisors Fireman's Bash Donation) Donations Given - $150 (Saltville Little League) *Truck and Tool Payments upcoming* Bingo Account - $ 19193.27 Expenses/UOP - $ 3503.05 Deposits - $ 16118 Donations Given - $ 100 (Northwood Basebal!) Prizes - $ 14,800 Town of Saltville, VA Financial Report Updated on May 9, 2025 ** k** Below is a list of checking/savings accounts that the Town holds with Truist Bank: 1. Muck Dam Fund $ 11,686.00 2. Highway Maintenance Fund 4.66 3. Steets & roads discretionary acct 585.43 4. Town of Saltville (no designation) 154.94 5. Perpetual Fund (Cemetery Acct.) 16,560.78 6. Police restitution acct 4,143.66 7. Police state forfeiture acct 510.20 8. Brownfields Acct 453.00 9. Sewer Project Phase 1 52.32 10. VRA Debt Service Reserve Fund 58,000 11. ARPA acct 1,079 12. Town of Saltville (no designation) 14,110.12 13. UDAG Acct 9,110.04 14. Salt Housing Rehab Acct 22,038.95 15. Federal forfeiture acct 13,042.78 16. Playground Acct 8,570.68 17. General Fund (operating acct) 268,746 18. MRPDC Loan Acct 633.46 19. CDBG Acct 2,486.11 20. E Tickets (Blue Line Solutions) 5,648.96(no deposits over $30.00 since 12/22) 21. Town of Saltville (no designation) 14,599.65 22. Saltville Fire Department 1,930.10 Certificates of Deposit CD#9531 1,218.61 CD#9728 17,077.45 CD#9760 15,847.00 CD#9024 25,058.44 CD#9744 149,975.00 $209,176.00 Loans/Lines of Credit with Bank ofMarion 1. Line of Credit (water meter project) $600,000.00 $596,961.68 Principal on 1/ /3/25 $15,794.20 accrued interest which needs to be paid 2. Loan for Fire Department Fire Truck $66,000 Payoff is $8, 305.00 100 days past due 3. Loan Fire Department Fire Truck $126,500 Annual payment due of817,395.29 6.25% interest rate 125 month term 4. Loan Fire Department Equipment $117,320 Annual payment due of811,732 10 annual payments VRA Loans and Rural Development 1. Rural Development loan $434,427.52 balance auto payment of $4923 per month 2. Rural Development loan $ 66,180.70 balance = auto payment of $459 per month 3. Rural Development loan $ 75,629.20 balance - auto payment of $850 per month 4. Rural Development loan $226,887.71 balance - auto payment of $1377 per month 5. Rural Development loan $301,341.65 balance = auto payment of $1806 per month 6. VRA loan $744,745.74 balance 7. Mount Rogers PDC S 88,800.00 balance SALTVILLE Town Managers Report May 13, 2025 Council Meeting General comment items > We received no bids relative to the RFP for the surveying work. I am going to check with Paul Cassell to see how we can proceed with contacting a surveyor directly and getting a quote. > I have reviewed the first draft of the budget with the committee, and I hope to have a balanced budget to Council for review. I would like to ask Council to set a date (maybe devote the second monthly meeting) to budget review and discussion. A I had mentioned last month in my report that we will be dealing with trash collection differently than we have in the past. Tammy and Amanda are getting ready to send out letters to residents asking them to specify how they want to handle to their trash collection. If they want to keep the GFL can, they can be billed monthly, and the cost is $20.50. That amount is set by GFL, not by the town. In the past trash collection was a mandatory charge on the water/sewer bill. I think we are losing money by operating this way, SO we plan to send 2 monthly bills. One will be water/sewer bill and the other will be trash if you choose to keep your GFL can. > I participated in Patrol Officer interviews, and I hope we have found a candidate to attend the next Academy session starting May 30th. > Preparations for the opening oft the wave pool are underway. The Public Works Department is doing a good deal of work up there to get things spruced up and get the facility looking nice for opening day. > On the Council agenda you find an approval ofthe Accounts Payable listing for the month of April 2025. You will also find in your packet each month listing of the town's banking accounts with current balances. Construction Projects > VDH WSL 025-18 (Water line and radio read meter installation) > I have to admit I am a bit frustrated with the bid process on this project. It has been delayed by Crossroads for bid opening for the last 3 months. Hunter and I are worried that any potential bidders will lose interest. We are still waiting to hear from Rural Development about our parity review. I spoke with Robert Hilt, and he said the process for parity review is very slow but he hopes we will have a decision in the very near future. > DEQ C-5151740 (line replacement of the aerial stream crossing) - NOW PUMP STATION PROJECT > UPDATE - Les Sutherland with the Lane Group has done some more digging in the area around the Sewer plant and hopes to move forward with pump station design. This project has also passed credit review and has been approved for bid. A The 2 rented pumps continue to operate at the treatment plant at a cost of$5,000 a month. To date, we have paid the pump supplier, Xylem, a total of $54,500 +. Rural Development water/sewer (water and sewer improvements) > IH haven't had official notice or a conversation, but I have had several folks tell me that this project, which was approved in May of 2020, is in jeopardy. I have tried all I can to continue to assemble the information requested, but it is my understanding that frequent changes in management in Saltville, and rumors of instability, are creating concerns. This project could mean a great deal to the improvement of our water/sewer infrastructure, and I would really hate to see us lose it. UPDATE - have not had any additional information regarding parity except to say that Crossroads has spoken to RD staff, and it is still in review stage. VDH WSL 007-23 (Lead line inventory and line replacement) > UPDATE - I have no new updates on this project. -I confirmed that the report was submitted by Crossroads in October and nothing further has happened with this project. You will see a large advertisement in the Saltville Progress relative to this project. It is required as part ofthe grant process. I will keep you posted as this moves along. This is the first movement we have had on this project since I came to work for the town. Brownsfield Old Town Shop > UPDATE - The deadline for this project's completion was extended to June, 2025. MAYORS REPORT Mayor Cheri H. Fullen May 13, 2025 Icontinue to work at Town Hall daily. took Friday, May 2nd and Monday, May 5th off to spend the weekend with my husband in Pennsylvania. continue to send in street light outages to AEP. Cecile and I continue to meet with the Budget Committee. continue to try and attend all Committee, Planning Commission, and SIDA meetings. volunteered with Councilwoman Abramson on Earth Day to clean up our trails. would like to thank Chief Lynch for the use of the gator. I attended the ribbon cutting ceremony for the West Main Mercantile with Councilwoman Abramson and Chief Lynch. volunteered for the Saltville Volunteer Fire Departments Easter Egg Hunt. - participated in the adult egg race. I did not win, but I did not finish last either. The event was a huge success and want to commend the Saltville Volunteer Fire Department and especially, Payton Lynch, for a job well done. The Saltville Business Roundtable continues to meet monthly. Chief Lynch joined us this month to introduce himself and to listen to our business owners concerns and ideas. Hunter Gregory and I - met with Phil Bassett of USG Water Solutions to listen to his proposal about our water tank maintenance. invited USG to make their presentation to you at the Work Session on April 22nd. I emailed the presentation to each member of council after the work session so that you could study it in depth. have been in constant contact with Chris Roof. He represents the owner of GHR, who owns the Government Plant" site. A new section of fencing has been installed and a new sliding gate will be installed as well. He will also be placing "NO TRESPASSING" signage. assisted Cecile with the necessary requirements to fill the interim Council Member seat. have guided and answered questions for Councilman David Buchanan, in order to bring him up to date for Council Meetings, Work Sessions, and his Public Safety Committee.