IEGININ BROADWAY TOWN COUNCIL MEETING AGENDA DATE: Tuesday, June 17, 2025 TIME: 7:00 P.M. PLACE: Council Chambers of the Broadway Town Office I. Call Meeting to Order & Establishment of a Quorum - Mayor David L. Jordan PLEDGE OF ALLEGIANCE INVOCATION II. Approval of minutes (May 15, 2025, Town Council Workshop, May 20, 2025, Town Council Meeting), monthly financial reports & bills paid III. Public Comment 1) Melissa Britt, Plains Area Daycare IV. Old Business A) Discussion and consideration of donations to the Broadway Fire Department and the Broadway Rescue Squad V. Departmental Reports A. Parks & Recreation - D. Harpine B. Finance - R. Fulk/B. London C. Personnel/Police - T. Driver (Police Department Staff Report included) D. Utilities - B. London E. Streets & Properties - C. Comer F. Events & BHP - C. Comer G. Planning Commission -J. Shifflett VI. New Business A) Discussion and consideration of Adoption of an Ordinance regarding an increase to the Town's Water, Sewer & Trash Rates B) Discussion and consideration oft the adoption ofFY 26 Budget VII. Other Business VIII. ADJOURNMENT 1 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, May 15, 2025 6:00 p.m. The Broadway Town Council met in a workshop meeting on Thursday, May 15, 2025, in the Council Chambers of the Broadway Town Hall. The following members were present: Mayor David L. Jordan, Vice-Mayor, Beverly L. London and Council Members Chad L. Comer, Travis M. Driver, Richard E. Fulk, Douglas W. Harpine, and Joan H. Shifflett. The following staff members were present: Town Manager, Tracey Shiflett, Town Clerk, Donna Lohr and Chief ofl Police, J.D. Weaver. Mayor Jordan welcomed everyone to the workshop meeting. He then called the meeting to order at 6:00 p.m. Mayor Jordan then made a motion to amend the Council Workshop meeting agenda to add a section, "Comments from Plains Area Daycare Representatives" as Item II, and remove "Monthly Departmental Report" as Item II. Mr. Douglas W.] Harpine seconded the motion which carried on the following recorded roll call vote: Joan H. Shifflett Aye Richad E. Fulk Aye Travis M. Driver Aye Chad L. Comer Aye Beverly L. London Aye David L. Jordan Aye Douglas W. Harpine Aye Comments from Plains Area Daycare Representatives - Ms. Heather Harris, a resident on Daphna Road, a Plains Area Daycare Board Member, the current Interim- President, and the parent of a child who has utilized the daycare, spoke on behalf of the Plains Area Daycare. On behalf of the families who have children who attend the daycare center, Ms. Harris thanked Town Council for allowing the daycare center to utilize the Community Center. Ms. Melissa Britt did a lot ofwork in the Spring of2023 to respond to a community need fort both summer care children and after-care. Ms. Harris advised that the daycare is grateful for being able to utilize the center rent-free for the past two years at the community center site SO that they could respond to a community need as well as be financially sustained and not take funds from the main center. The Board ofDirectors appreciated that and understands that was not going to continue indefinitely without paying rent or having a lease. The Board would like to make three requests regarding al lease agreement for the community center site. The first request is in regard to cost. Ms. Harris advised that the first year, the daycare center had twenty kids at that site, and approximately eighteen kids the second year. In order to keep costs low for the families, the Board is requesting that the lease agreement be for $400 a month, or $500 at the most. The next request is if signs could be posted on the building stating that the restrooms at the community center are not for public use while the daycare center is in operation. This would prevent members ofthe public walking in and out of the daycare facility. The Board is also requesting that signs be posted on the playground that states "no dogs or high school students on the playground facility while in use by the daycare center". The last question from the Board is ifthe lease would be an annual lease, and what is the daycare center's obligation to cover costs for repairs at the çenter. Ms. Harris then fielded questions from the Town Council. Ms. Beverly L. London asked how many oft the children are Town residents. Ms. Harris advised that the! kids are from John C. Myers Elementary and J. Frank Hillyard Middle School but she was unçertain how many are Town residents and how many live in Rockingham County. She advised that she would find out the answer to the question. A brief discussion ensued regarding signage. Mayor Jordan asked the timeframe that the daycare center is in operation at the community center. Ms. Harris advised that the daycare center is in operation after school from 3:00 p.m. - 5:30 p.m., and during summer hours from 7:30 a.m. 5:30 p.m. Mr. Douglas W.3 Harpine then asked Ms. Harris iftheywant to continue the program indefinitely. He stated MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, May 15, 2025 6:00 p.m. that the Town does not want to do al lot ofwork to the facility or get the attorneys involved in drawing up a lease if the daycare does not intend to continue using the facility. Ms. Harris responded that they would like to operate on a year-to-year lease/basis and advised again that they are unable to pay more than $500/month for use of the facility. Mr. Harpine answered that the Town wants to continue with the daycare program, but the Town pays for the utilities for the building which are sometimes close to $500 a month. The rent that would be paid by the daycare would barely cover the cost ofutilities during some months, sO Mr. Harpine believed that the rental price of $500/month is a good price. Ms. Harris advised that the daycare understands why the Town needs to have a lease and collect rent. A brief discussion ensued regarding utilities at the daycare facility. The general consensus of council members was that the operating expenses for the daycare facility need to be determined as well as the financial impact to the Town. Mayor Jordan thanked Ms. Harris for addressing the Council. He advised that Council and staff would do some research to determine what the financial impact would be to the Town. He advised that the Town would get back in touch with Ms. Harris or Ms. Britt. Ms. Shifflett asked if the daycare program is a low-income program. Ms. Harrisi responded that the main center is for low-income families, but the after-care program is a flat fee for anyone utilizing it. She then explained that the main daycare center is for infants through twelve-year olds. There is a large room where the school age kids are, and then separate areas for preschoolers that are parto ofai the pre-K program, two-year olds, and infants. The main facility has approximately eighty children when full. The majority of those children are there for the entirety. USDA supplies food and meals for them. There is a sliding scale for those with ai need for assistance with payment. The mixed-delivery grant is available for the center. This has helped the center to be able to increase the wages of the teachers. Mr. Harpine asked ifany ofthose grants and assistance programs will be affected by the governmental cuts that are going on currently. Ms. Harris responded that they will not. know until June. Cuts to these grants would significantly change the operating costs of the center. Mayor Jordan conveyed his appreciation for the daycare facility and the service they provide to the community. Ms. Shifflett advised that she does not question the quality of service provided by the daycare center, but advised that the Town has a fiduciary responsibility. Ms. Harris noted that by utilizing the community center, they were able to move the after-care program to that facility and they were also able to use that facility during the summer which provided more space with post-COVID changes. They are also able to provide service for child-care when schools are closed. By using the community center facility, they are able to provide child-care service for more parents and are not crowding all of the children into the main facility. Ms. Shifflett asked ift they are currently growing the program. Ms. Harris advised that they would like to grow the program, and would like to contact the schools to hand out information to let parents know of the day-care option, but they do not want to do that if they will not have the space at the community center. Mr. Richard Fulk asked what kind of information the daycare center is required to provide for "the great community give". Ms. Harris advised that Ms. Britt generally fills out grant applications. They generally ask questions about how many children are served and what the funds would go towards. With no additional questions, Mayor Jordan thanked Ms. Harris for the information. Monthly Financial Update : Mayor. Jordan presented the financial update summary page. He advised that, as of April 30, 2025, the Town's checking account balance was $1,363,760. Council members requested that the loan term end dates be included again on the financial update page MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, May 15, 2025 6:00 p.m. as part of the loan payment schedule. Council members discussed the term end dates which were provided by Mr. Travis Driver who had pulled up aj previous council packet on his laptop. Mayor Jordan directed Mr. Tracey Shiflett to ask the Finance Director to put the term end dates back on the financial update page. Council members then reviewed the budget versus actuals report. Ms. Joan Shifflett asked about the police overtime line item. Mr. Travis M. Driver advised that as of the end of December, the overtime percentage was eighty percent. At the end of January, police overtime was at 120%. Chief Weaver came on at the end of January. Mr. Driver advised that since that time, the police overtime has only increased by 24%. This increase also includes the DMV overtime. This money is recouped through the DMV grant, but on the budget versus actual report, there is no way to see the revenue versus the expenditure for DMV overtime. Chief Weaver explained that the DMV overtime grant is one the police department applies for. Funds are given for traffic enforcement. The funds are paid quarterly. The funds are reimbursed when officers work overtime for traffic enforcment, but it is reimbursed quarterly, not monthly. Chief Weaver advised that if possible, he would like to see a line item that shows where funds are received from the DMV Overtime Grant. Mr. Richard E. Fulk agreed that he would like to see the DMV overtime grant funds shown as revenue, as well as an expenditure. Mr. Douglas W.J Harpine requested that an informational sheet be included on items such as the DMV grant funds. Mr. Tracey Shiflett explained that he would like to have packets that have more explanation SO that the public can understand as well. He would like explanations on why there are variances, or why some budget line items aren'tlining up. Hel hopes the packets will have the raw data, but will also be backed up with commentary or explanations. Ms. Beverly L. London asked if we ever got a refund from Amerigas for overpayment. Ms. Lohr answered in the affirmative. Council Members proceeded to review and discuss the monthly check listing. Mr. Fulk asked about the spraying of mosquitoes on Rayann Lane. Mr. Comer advised that there are multiple locations in town where the Town sprays for mosquitoes, generally in low-lying areas or retention ponds. Ms. Shifflett asked, on behalf of a resident, what JTW Consulting was. Ms. Lohr responded that it is for consulting services for zoning-related items. Ms. Shifflett then asked what LDW technologies is. Ms. Lohr advised that it is for glycerin for the Wastewater Plant. Mr. Comer advised that residents are welcome to contact the Town Office if they have questions regarding what is in the council packet. Ms. Shiflett responded that if she is asked, she will ask questions on their behalf. Chief Weaver was asked what Investigative Concepts, LLCis. Chief Weaver advised it was for a class attended by Officer Frey. Mr. Travis M. Driver advised that he would like to see the Town investigate ift there would be a cost savings by having all ofits fuel needs serviced by one company, to include tank filling, fuel cards, and any other gas/propane needs. Mayor Jordan asked ifthere are cameras at the police department and at the town office. Chief Weaver advised that cameras need to be installed at the Town office next. With no other questions or comments on the check listing, Mayor Jordan proceeded to the next item on the agenda which was Old Business. 4 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, May 15, 2025 6:00 p.m. Old Business Mr. Chad L. Comer advised that Mr. Chad Dellinger has secured two different bids for the paving of Elm Street and for a section of roadway in Walnut Ridge. Mr. Comer advised that the low bid that came in was for $175,000 for both projects, but there is also some concrete work that needs to be done in Walnut Ridge. The concrete work costs between $7,000 - $9,000 and will be done by Blue Line Concrete. Ms. Beverly L. London asked if the town would need to supply the concrete. Ms. Lohr advised that the quote states "the price includes concrete forming, finishing, and providing all necessary materials with the exception oft the concrete removal and stone base which would be placed and compacted by Public Works". Mr. Chad L. Comer then made a motion to authorize T'own Manager, Tracey Shiflett, to sign the contract with Rhodes Excavating for the paving of] Elm Street and a section ofWalnut Ridge, to be completed in the current Fiscal Year 2024-2025. Ms. Joan H. Shiflett asked how much the quote is for and what the project is. Ms. Lohr responded that Rhodes would be milling and paving Elm Street, for a cost of$154,961, and they would also be doing a portion of Dogwood, in Walnut Ridge, costing $19,217. There is some additional concrete work that needs to be done in Walnut Ridge, which will be done by Blue Line Concrete, costing between $8,700 and $9,000. The total cost ofthe paving projects and concrete work is approximately $184,000. The quote from Adams Excavating totaled $200,686, not counting the concrete work. Ms. Beverly L. London then seconded the motion, which passed on the following recorded roll call vote: Joan H. Shifflett Aye Richad E. Fulk Aye Travis M. Driver Aye Chad L. Comer Aye Beverly L. London Aye David L. Jordan Aye Douglas W. Harpine Aye Mr. Chad L. Comer advised that the money fort the project would come out ofHighway Funds. To date, only 50% has been spent out of this line item, and the majority of what has been spent was for the purchase of a new truck. Ms. Shifflett asked when the paving projects would be done. Mr. Comer advised that the concrete work would be done first on Dogwood Drive and then aj portion of the road would be repaired. After that the paving of Elm Street will be done. Ms. Shifflett asked if there are plans to pave the rest of that subdivision. Mr. Comer advised that Mr. Shiflett, Mr. Dellinger, and the Council need to determine priorities for future paving and sidewalk projects. Ms. Beverly L. London then reported that on April 29, 2025, ChiefWeaverheld. aj public safety meeting at Sunset Drive United Methodist Church. About three dozen people attended and there was a lot of feedback during the meeting. The Chief has been asked to hold another public safety meeting. Ms. London advised that she thinks it would be a good idea to have a meeting before the kids start back to school in the fall. Ms. London mentioned to Chief Weaver that an "elderly and alone" list needs to be created. Chief Weaver agreed. Mayor Jordan asked Ms. Lohr ifthe Town has the details finalized for the Fireworks event scheduled forJune 21, 2025. Ms. Lohr advised that she would check with the Fire Marshall on the permit, and the High School to verify permission to use their location. 5 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, May 15, 2025 6:00 p.m. New Business Mayor Jordan proceeded to the first item under New Business which was the discussion and consideration of a donation to the Village Library for FY 24-25. Council Members discussed the contract. Mr. Douglas W. Harpine asked what the line means that states, "the aggregate of such costs exceeds $3,191.00 per year". Mr. Harpine asked ifthat means that the' Town paysifsomething exceeds that amount. Mr. Driver advised that he understands it to mean that the Town will pay for anything over $3,191.00. Mr. Driver advised that the Town should only reimburse the library if the utility expenses go over that amount. Mr. Fulk stated that he doesn'tbelieve we've ever reimbursed them for anything other than the $2,000.00 donation. Mr. Driver responded thati is because the Town has paid all the bills. Ms. London asked ifthe Town received the current police station for the library contract, and if that was part of the deal. Mr. Comer remarked that he does not have an issue giving to the library, but he has an issue with the contract and believes the attorney should review the contract and come up with a new year-to-year lease. Ms. Shifflett agreed that the contract definitely needs to be reviewed. Council members advised that Mr. Shiflett needs to be provided with a copy ofthe Library's lease and Memorandum ofUnderstanding. Ms. Shifflett asked Mr. Shiflett to explain what he knows about Memorandums ofUnderstanding and whether it is a legal, contractual document, or ifit can be broken. Mr. Shiflett responded that a Memorandum ofUnderstanding lays out what both parties agree to do. He advised that iti is not a contract, but iti is still binding, however, itis not normally binding for ninety-nine years. Mr. Shifflett advised that he would discuss the contract with the Town Attorney. Ms. Joan H. Shiflett asked ift the Memorandum ofUnderstanding (MOU) is normally associated with a contract. Mr. Shilflett responded that it can be. He advised that the MOU lays out the issue and the contract is the legal document. Mr. Chad L. Comer advised that none oft the Council members were aware ofthe contract until it was brought up at the budget workshop meeting. Mayor Jordan asked what the Town owes for the Police Station. Ms. Beverly L. London responded that the Town does not owe anything for that building. Mr. Travis M. Driver advised that what the Town is currently paying fori is the building on Main Street. Mr. Richard E. Fulk advised that the library had received a check: in June of2024 and the question was ifthat check was for FY 23-24, or was it paid early for FY: 24-25. He advised that the Town has paid a check every year since 2012. It has been an annual contribution every year since 2012. Ms. Lohr advised that during the discussions last year about the proposed budget, the contribution to the Library had been eliminated for fiscal year 24-25, because no one was aware of the library lease agreement and the MOU. Council members discussed the timeframe in which donations are paid by the l'own to the various organizations. Ms. Lohr clarified that a check for the donation to the library would need to be cut before. June 30, 2025 in order fori it to be a part ofthe current fiscal year. Council has already agreed to put the donation for the library in to the proposed budget for Fiscal Year 2025-2026, and that check would be cut after July 1, 2025. Ms. Shifflett asked if the Town is contractually or legally bound to the MOU. Mr. Shiflett advised that the attorney would have to look at it and make that determination. He stated that he would review the contract and discuss it with the attorney. Ms. Shiflett stated that at the last meeting she was opposed to giving donations to the Fire Department and Rescue Squad because the Town has a fiduciary responsibility to the residents. The town is a non- profit just like those organizations. The town Beeds to build up its reserves and take care of MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, May 15, 2025 6:00 p.m. infrastructure or anything that is critical for the residents of the Town. Mayor Jordan instructed Mr. Shiflett to reviewthe contract, discuss it with the attorney, and find out if the Town is obligated to make a contribution to the Library in this fiscal year (24-25) and if SO, a motion can be made at the Town Council meeting on Tuesday evening. Council members discussed ifit needs to be done at the upcoming meeting or at the meeting in June. Ms. Shifflett stated that the Library would want to knowifthey will be receiving those funds since iti is in their budget too. Ms. Shifflett remarked that the contract needs to be reviewed and a determination made whether to extend the contract another year. Ms. Shifflett asked Mr. Shiflett to research what the "aggregate of$3,191.00" refers to. She assumes it means that the town is responsible for paying over that amount. Other Business Under other business, Mr. Travis M. Driver advised that he was contacted by a vendor from a solid waste removal company. They process it into energy. Mr. Driver advised that he had the gentleman's contact information ift the Town wants to look into this as an option for waste removal. Ms. London advised Mr. Driver to provide the vendor's business card to Mr. Coffman, Wastewater Superintendent. Mr. Driver then reported that a Bike-a-Thon and Bike Rodeo is scheduled for Saturday, May 31,2025, from 2:00 pm - 4:00 pm at Heritage Park. This event is sponsored by Dean Brothers who gave a donation of $2,000 towards the event. Mr. Chad L. Comer announced that May 30, 2025, is movie night in the park, sponsored by United Bank and the Broadway Lions Club. Mr. Comer added that this Saturday at Heritage Park is the "Rotary Rocks" event. Mayor Jordan announced that there will be a dedication of the Peace Pole in Heritage Park on June 7, 2025. Ms. Shifflett advised that Council was. invited to the Habitat for Humanity ground-breaking ceremony on Sunday, May 18, 2025, at 3:00 p.m. at 463 South Main Street. Ms. Shifflett then stated that Kenny McKenzie, from Trans Tech, had: mentioned to. her his concern for the: safety ofcitizens at Town Events. He suggested the possible use ofjersey rails to block offvehicles from driving into the crowds at these events. He advised that Trans Tech would assist with the cost and the placement and removal of the jersey rails. Chief Weaver advised there is the issue oftime lapse to be considered as the jersey rails are not easily installed or removed. He advised that quite a few jersey rails would be needed. Several council members asked ift the full cost oft the jersey rails, their installation and removal would be covered. Ms. Shifflett asked ifs she could have Mr. McKenzie get in touch with ChiefWeaver to discuss thei issue. Mr. Chad L. Comer encouraged business owners and residents to attend the events and see. how events arei run and what is needed. He advised thatj jersey rails would be: more cumbersome than helpful at the events. Ms. Shifflett advised that she was just finding out Council's thoughts on this. Mr. Driver advised that he would defert to what the ChiefofPolice believesisn necessary, but he believes more information is needed. Mr. Chad L. Comer noted that the streetlight at Trumbo Electric has been fixed. Council members then reviewed a draft of the agenda for the Town Council meeting scheduled for Tuesday, May 20, 2025. Mayor Jordan provided a brief synopsis of the schedule for the meeting and how the joint public hearing and the Planning Commission meeting fitnto it as well as the presentation on the proposed MEETING MINUTES OF THE BROADWAY TOWN COUNCIL WORKSHOP MEETING Thursday, May 15, 2025 6:00 p.m. budget and the public hearing on the proposed budget. Mr. Chad L. Comer reminded everyone ofthe "meet and greet" for the new Town Manager, scheduled from 5:00 p.m. = 6:45 p.m. at the Town office, prior to the Council meeting on Tuesday. Mr. Chad L. Comer asked Mr. Shiflett ifhe had any comments to make regarding his first few weeks. Mr. Shiflett responded that it had been a challenging learning experience sO far, but he has enjoyed it. He has met a few citizens and discussed some issues with them. He advised that Ms. Lohr and Ms. Smith had been helpful in supplying information. Mr. Shiflett is meeting with department heads and visiting the facilities SO that he can understand how things operate and what the needs of each department are. Mayor Jordan then advised Council Members that Mr. Andy Sherman, Water Superintendent, will be rescheduled to attend the Council Workshop meeting in June to provide his departmental update. Ms. Lohr remarked that Mr. Sherman wanted Council Members to know that the community pool is still being filled for the season and the pumps and chemicals will start on Monday. Ms. Beverly L. London asked ifMs. Smith would be making the budget presentation at the upcoming Council Members. Ms. Lohr answered in the affirmative. Mr. Chad L. Comer advised that they are still working on the church on Central Street. Mr. Shiflett advised that he had met with Corporal Ritchie and a representative from the bishop at the church on Tuesday. They want to repair the roof and fix up the church and then sell it. Mr. Shiflett advised that it was in far better shape inside than he had expected. With no further business to discuss, at 7:41 p.m., Mr. Douglas W. Harpine made a motion to adjourn the meeting. Ms. Beverly L. London seconded the motion which passed on the following recorded roll call vote: Joan H. Shifflett Aye Chad L. Comer Aye Beverly L. London Aye Travis M. Driver Aye Douglas W. Harpine Aye David L. Jordan Aye Richard E. Fulk Aye Mayor David L. Jordan Town Clerk Donna Lohr 8 MEETING MINUTES OF THE BROADWAYTOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 1 The Broadway Town Council met in regular session on Tuesday, May 20, 2025, in the Council 2 Chambers ofthe Broadway Town Hall. The following members were present: MayorDavidL. Jordan 3 and Council Members Chad L. Comer, Travis M. Driver, Richard E. Fulk, Douglas W. Harpine, 4 Beverly L. London, and Joan H. Shifflett. 5 The following staffi members were present: Town Manager, Tracey Shiflett; Town Clerk, Donna Lohr; 6 ChiefofPolice, J.D. Weaver; Finance Director, Susan Smith; Deputy Treasurer, Kim Clark; and' Town 7 Attorney, Matt Light. 8 9 Mayor Jordan welcomed all citizens to the Town Council meeting. Hei then called the meeting to order 10 at 7:00 p.m. with the Pledge of Allegiance followed by the invocation. 11 Mayor. Jordan also welcomed the members ofthe Planning Commission who were in attendance for the 12 joint public hearing. 13 14 Approval ofl Minutes and Bills: 15 Mr. Richard E. Fulk moved to approve the minutes of the April 10, 2025, Council Workshop 16 Meeting; the April 15, 2025 Town Council Meeting with revisions as noted; the April 28, 2025, 17 Special Called Town Council Workshop Meeting with revisions as noted; the April 30, 2025 18 Special Called Town Council Meeting; and approval of the monthly financial reports and bills 19 paid in the amount of$163,006.74. Mr. Chad L. Comer seconded the motion which was approved 20 with the following recorded roll call vote: 21 22 Joan H. Shifflett Aye Richard E. Fulk Aye 23 Travis M. Driver Aye Chad L. Comer Aye 24 Beverly L. London Aye David L. Jordan Aye 25 Douglas W. Harpine Aye 26 27 Public Comment: 28 Mayor Jordan proceeded to the public comment portion of the agenda. Mayor Jordan reminded all 29 citizens wishing to speak that there was a three-minute time limit for comments and he requested that 30 those citizens wishing to speak state their name and address. 31 The first citizen to speak was Donna Mongold, 466 Elm Street, She advised that she was wondering 32 when Elm Street is scheduled to be paved. 33 Mr. Tracey Shiflett advised that the contract for paving of that road has been approved and signed SO 34 that project should be done by July 1st, 2025. 35 Ms. Mongold stated that she had spoken with previous town managers regarding the drainage from Elm 36 Street and Hearthstone Drive which goes down her driveway and into her yard. She further stated that 37 it looked like the road had been marked. She advised that she hoped the drainage issue would be 38 addressed while the road is being paved. 39 Mayor Jordan responded that he is sure the Town will address that before the asphalt is put down. 40 The next person to speak was Ms. Amy Moyers, with Broadway Hometown Partnership (BHP). She 41 advised that Kid's Fishing Day was a success. There were more volunteers helping with the event than 42 ever before. She then stated that "Travel the Towns' was a success. Another one is being planned for 43 right before Christmas. Ms. Moyers then stated that the flagpole that was ordered has come in and they 44 will discuss with ChiefWeaver the best plan fori installation. Ms. Moyers reported that BHP had spoken 45 with Mr. Dellinger regarding the best placement for benches, and those benches should be installed very 46 soon. Red, White and Brewis the next BHP scheduled event. A corn-hole tournament is scheduled as 47 part ofthis event. Raffle baskets will also be available during the event. BHP awarded a two-year and 48 a four-year scholarship for students. BHP will be going a ribbon cutting ceremony for Rolling Hills MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m, 49 Sales and Equipment at their grand opening. Ms. Moyers advised that she would send an email to 50 council members with the details. 51 With no further comments from the public, Mayor Jordan closed the public comment portion of the 52 meeting. 53 54 Joint Public Hearing with the Planning Commission: 55 Mayor Jordan proceeded to the next item on the agenda which was a joint public hearing with the 56 Planning Commission regarding a zoning text amendment. 57 Mr. Matt Light explained that several months ago during the public comment period at the Town 58 Council meeting, a citizen had expressed concerns regarding a semi-trailer that was being parkedink her 59 residential neighborhood. She presented the Town Council with a letter signed by her and other 60 neighbors complaining about the noise and some other things involved with the trailer and asked the 61 Council to look into it. That letter was treated as a public complaint addressed to the zoning 62 administrator, who was Mayor Jordan, at the time. Mayor Jordan spoke with Attorney Light regarding 63 what to do about the issue. Some oft the Town's existing zoning ordinances were used to address the 64 issue. The zoning administrator sent the violator a letter, and the semi-trailer has sincel been moved and 65 the citizen's complaint has been addressed. The provisions in the zoning ordinance that were used 66 involved home occupations because the resident in question was parking his own trailer and SO the 67 home occupation ordinance was applied. In going through that process, it was discovered that there was 68 no simple, very clear, very specific regulation generally prohibiting parking of semi-trucks or 69 commercial vehicles in residential districts. Mr. Light suggested to the Mayor that if that was 70 something the Council wanted to prohibit in every instance, as opposed tojust one particularinstance 71 that was addressed previously, that it would be good to have a very clear and plain statement of that 72 policy in the zoning ordinance. That is the origin ofthe amendment which is now subject to a public 73 hearing. 74 At 7:10 p.m., Mayor Jordan opened the joint public hearing to receive public comment regarding the 75 zoning text amendment. 76 Mr. Woody Brown asked ifthe ordinance says "truck or commercial vehicle over 10,000pounds". Mr. 77 Light answered in the affirmative. 78 Mr. Brown then asked if a 34 or 1-ton pickup truck, privately owned, cannot be parked in a residential 79 driveway. 80 Mr. Light advised that the: intention is a truck or commercial vehicle, either one, has to be in excess of 81 10,000 pounds. 82 Mr. Brown clarified that it says "a truck OR commercial vehicle. 99 He stated that a 1-ton truck weighs 83 more than 10,000 pounds SO a private citizen that uses it to pull their camper or anything like that for 84 personal use, according to this, because it says a truck OR commercial vehicles. That means aj private 85 citizen can't have a one-ton truck in their driveway according to this. 86 Mr. Light asked if a one-ton truck weighs more than 10,000 pounds. 87 Mr. Brown responded in the affirmative and added that some 3/4-ton trucks weigh more than 10,000 88 pounds. 89 Mr. Light advised that perhaps the weight limit should be set at a different level if that is not what the 90 Town Council intends. 91 Mr. Brown suggested not including the verbiage "a truck or" andj just leaving in the words "commercial 92 vehicle". 93 Ms. Bonnie Caplinger asked about people who bring home work vehicles, as a benefit ofemployment. 94 She stated that those trucks may have material on them which would cause them to exceed the 10,000 95 pound limit. 96 Ms. Beverly London suggested using the term "ropd tractor". MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 97 Mr. Eddie Long stated that a tandem axle dump truck would not be: included as a "road tractor", 2 buti itis 98 just as big and heavy as a road tractor. 99 Mr. Brown stated that if you review DOT's definition of commercial, it has to do with transporting 100 personnel, or product down an interstate highway. So, whateverthe legal DOT or Virginia law defines 101 as commercial is ok, but his concern was the wording "a truck or commercial". 102 Mr. Light advised that the intention and the concern was the big long trailer, SO how do we catch those 103 without catching all the other items that you don't want to catch. 104 Discussion ensued regarding commercial vehicles currently parked on various streets in town. 105 Mr. David Emsweiler asked ifhe understood correctly that the cause ofconcern had been addressed by 106 a letter sent to the individual. 107 Mr. Light advised that a letter had been sent and the concern had been addressed, but the home 108 occupation ordinance had to be used to address it, and that was possible in this instance because the 109 individual owned the truck himself. It would not be possible to use this in a situation where the 110 employer owns the truck, rather than the resident in question. This is where thej potential issue isin the 111 future. Mr. Light advised that the problem has been articulated and hei is open to suggestions on howto 112 word the text amendment. If residents or members of the Council or Planning Commission have 113 suggestions, it can be changed since it is only in draft form. 114 Ms. Shifflett advised that she has heard from several residents who are against it because it would 115 include school buses, utility trucks, and essential vehicles. She asked, What does it say ifwe don't 116 allow our residents to park the vehicles that are part of their livelihood on their own property?" Ms. 117 Shifflett further advised that this issue came up as a result of noise, lights, and fumes in the middle of 118 the night. She suggested that perhaps this could be approached another way, unless there are other 119 concerns or instances where there are large tractor trailers parked in residential neighborhoods. She 120 asked if there is a way to address what the actual issue is - noise, lights & fumes. 121 Mr. Light responded that it is a good question. The Town does have a noise ordinance which is not a 122 zoning ordinance but ratheris a part ofthe Town's police power SO the violation ofthe noise ordinance 123 is a crime and not a violation of the zoning ordinance. It is possible to use the noise ordinance to 124 address the issue if proof can be produced ofthe level oft the noise and that it was violated. There is 125 currently no ordinance relating to lights and fumes. 126 Ms. Shifflett advised that the other concern she is hearing from residents is regarding enforcement. It 127 was discussed at the Planning Commission meeting that enforcement may only occur if someone 128 complains about it. Ms. Shifflett advised that she is unsure ifthat is appropriate governance, and does 129 the Town want to go down ai road that allows residents to complain against each other. Italso opens up 130 questions regarding what the law is, and whether iti is ok to break the law as long as no one complains. 131 Mr. Light advised that "if only if someone complains" is a practical statement, more than a legal 132 statement. The State Code says that when the zoning administrator receives a citizen's complaint about 133 any violation of the zoning ordinance, the zoning administrator is supposed to investigate that 134 complaint. The zoning administrator also retains the authority to investigate anything he notices that he 135 wants to investigate that may violate the zoning ordinance. Mr. Light advised that it sounds as if the 136 Planning Commission would liketo talk about the text amendment some more and decide ifthey want 137 to leave it as is or do something to generate a list ofthings that they would like prohibited SO they can 138 narrow in on that a little more. 139 Mr. Jewett Hulvey advised that ifthe weight limit was increased, it would solve the issue. He suggested 140 the weight limit be increased to between 26,000 - 28,000 pounds. 141 Mr. Woody Brown mentioned one ofthe requirements of the Department ofTransportation is a single 142 accommodation for vehicles with a gross vehicle weight rating of26,001 pounds or more. That would 143 eliminate from the ordinance the residential one-ton trucks and most ofthe utility vehicles that people 144 drive home. 11 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 145 Discussion ensued regarding the weight limit. 146 Mr. Brown summarized that the text amendment should include commercial vehicles of26,001 pounds 147 and leave out the verbiage "a truck" and that would take care ofit. 148 With no further comments from the public, Mayor Jordan closed the public hearing at 7:25 p.m. 149 Chairman Eddie Long then opened the Planning Commission meeting at 7:25 p.m. 150 He called the Planning Commission meeting to order and established a quorum with all members 151 present. Mr. Long advised that it is important to be aware that when a regulation is adopted that 152 anything existing would be grandfathered sO whateveri is here would be legal and would be considered a 153 legal, non-conforming use. Mr. Long also stated that with anything in the land use regulations, there is 154 an appeals process and therei is a time issuei in resolving a situation where if someone is creating a lotof 155 noise, it may potentially not be resolved quickly. Mr. Long asked if changes can be made to the 156 proposed ordinance since they will differ from what was advertised. 157 Mr. Light responded that as long as it is related to the advertised topic, changes could be made. Mr. 158 Light responded that the Planning Commission is also free to table this item. 159 Ms. Fawley stated that she believes there are a lot oft unanswered questions and further research needs 160 to be done. She advised that this item should be tabled. 161 Mr. Scott Campbell stated that good suggestions were brought up in the public hearing and those 162 suggestions should be reviewed. He cautioned that it is important to not be too restrictive. 163 Mr. Tim Schmoyer stated that he wonders ifthere aren't other ways to deal with the situation without 164 adding regulations that will affect everybody ifthe wording isn'to done correctly. He believes it is very 165 important to get the wording correct on this. 166 Ms. Shifflett remarked that she believes the wording is currently too restrictive. She asked ift there is 16'7 really a need for this ordinance, or could the issue have been addressed in a different way. She advised 168 that she does not want to create an issue, if there isn't one. She stated that she'd like to know what the 169 residents would think of the ordinance ift the weight tonnage was changed to 26,001 pounds. 170 With no further discussion on the matter, Ms. Liz Fawley made a motion to table the proposed zoning 171 text amendment, as presented. Mr. Scott Campbell seconded the motion which passed on the following 172 roll call vote ofPlanning Commission members: 173 174 Tim Schmoyer Aye Joan Shifflett Aye 175 Scott Campbell Aye Eddie Long Aye 176 Liz Fawley Aye 177 178 Mr. Long advised Ms. Shifflett that she can report to the Town Council that the Planning Commission 179 has tabled the proposed zoning text amendment for further investigation. 180 With no further business to conduct, Mr. Long adjourned the Planning Commission meeting at 7:32 181 p.m. 182 Mayor Jordan then asked Ms. Shifflett, Planning Commission's representative to Council, for her 183 report. 184 Ms. Shifflett provided notification to the Council that the Planning Commission tabled the proposed 185 zoning text amendment for further investigation and discussion. 186 Mr. Light advised that council does not need to take any action regarding this notification from the 187 Planning Commission. 188 Mayor Jordan then called a brief recess sO the Planning Commission members could leave if they 189 wished. 190 191 Public Hearing - FY 2025-2026 Budget: 192 Mayor Jordan then proceeded to the next item on thga agenda which was a public hearing on the Fiscal MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 193 Year 2025-2026 proposed budget. 194 Finance. Director, Susan Smith, gave a brief presentation ofthe Fiscal Year 2025-2026 budget. A copy 195 of the budget presentation is on file with the minutes. 196 Mayor Jordan thanked Ms. Smith for the presentation and for her work on the budget. 197 At7:38 p.m. Mayor. Jordan opened the floor for public comment on the Fiscal Year 2025-2026 budget. 198 Mr. David Emswiler, 156 Second Street, stated that he would have liked to have had the budget 199 information as well as a copy of the budget presentation several weeks ago. Mr. Emswiler then 200 commented that hel had some concerns regarding the budget. He mentioned that it seems the Town is at 201 the mercy of Waste Management in connection to the fees that the Town pays. Mr. Emswiler advised 202 that the question needs to be asked ifthe Town is actively searching for other haulers. Mr. Emswiler 203 asked ift the Town is paying a tipping fee, and is the County then billing the Town also. 204 Ms. London advised Mr. Emswiler that the Town is actively pursuing other avenues but have not had a 205 response SO far from the companies that the Town has contacted. 206 Mr. Emswiler stated that a resident ofthe Town ofGrottoes had advised him that the Town ofGrottoes 207 had switched garbage collection companies and they may see a savings of over $100,000 as a result. 208 Mr. Emswiler then commented on the water and sewer rates. He stated, Now on the water and sewer. 209 Youjust raised the rates last year. Are you all having problems? Let me see ifI understand this. You 210 proposed to raise the water and sewer rates again while leaving the meals tax and the cigarette tax 211 alone. Wouldn'tyou think ifwe need money that badly,you'dber raising them on all ofthem to at least 212 spread out the burden of operational expenses on everyone who comes into Broadway and uses 213 services. Speaking of which, when does Council intend to take the load off the backs of the Town 214 taxpayers for the complete operation of the pool and park. It's past time Broadway increases the user 215 fees substantially for non-town residents who use these facilities. By example, Harrisonburg charges 216 double usage fee for non-city residents at their pool. In Broadway, it's $20 for a season pass for a 217 family andjust $5 more for an individual with no distinction on the daily rate. That'sa absurd given that 218 they anticipate spending a little over $225,000 or more this coming year for an upgrade just to keep it 219 running. And while we're on water, it seems the hydrants need to be flushed. At least that's what I 220 read in some of the minutes. So why doesn't the Town ask the taxpayers-paid career fire fighters to 221 assist in this project, freeing up some ofthe man-hours of our own maintenance people. They will have 222 more time to help put up the Christmas lights at Christmas time." 223 Mr. Emswiler continued, "And then let's st talk about salary increases for Town staff. 4% sounds good if 224 you're on the receiving end, but ifyou'rel having to find money to coveri it, it may not be SO appealing. It 225 seems interesting to me that this year's official government COLA cost ofliving adjustment for social 226 security is only 2.5% and the CPI for the past 12 months is at 2.3%. And you want to give a 4% raise. 227 It seems evens moreinteresting that when the CPI is used as a shield to continue to raise water and sewer 228 rates, and God forbid, on an annual basis but you won't use it as a salary adjustment compensation 229 scale. However, it's not all doom. I would like to commend the Council for their decision trying to do 230 right by the community center roof. Although I'm afraid to think what the outcome may be once it's 231 opened up and they see how much work needs to be done to repair it correctly. It's a shame that the 232 Town has never collected a dollar of income for its use in the past from the Daycare Center to help 233 offset the cost. I finally see now there is a proposal to change that with a daycare center fee. That 234 should have happened a long time ago. And then finally, I wonder where the additional information is 235 in hard copy form which included recommendations from the finance office as well as notes from the 236 Finance committee, and then finally the overall budget numbers, that were referred to in the April 28th, > 237 2025, minutes ofthe work session. They are public records sojust consider this my request to have the 238 same provided to me and anyone else who may wish to see them. That way I won't have to FOIA it to 239 get it." 240 Ms. Liz Fawley, 358 Copper Drive, was the nextyetizen to speak. She advised that she thinks it is MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 241 wonderful that the Department Heads attend the workshop meetings and discuss items from their 242 departments. She then asked if department heads could report on anything they see that could be done 243 to save the Town money. She then mentioned linei item 10-4200-370 in the proposed budget, and asked 244 why $11,000 was budgeted, when the Broadway Hometown Partnership donated $12,000. Ms. Fawley 245 advised that several months ago, she had asked for a spreadsheet listing the donations, who gave them, 246 what they were spent for, if they were they invested, and if any money was earned on them. She 247 advised a spreadsheet should be done for the grants also. She stated that she is asking for the 248 spreadsheet again and she is asking why there is a difference of$1,000 between what is budgeted for 249 the fireworks and what was donated this year by Broadway Hometown Partnership. 250 Mayor. Jordan then advised that this was) just the public hearing for the FY25-26 budget, and no action 251 would be taken by Council on the budget at this evening's meeting. This item will be voted on at the 252 June 17h, 2025, Council meeting. 253 Ms. Joan Shifflett stated that she had heard from several residents and they are opposed to the 4% salary 254 increase as well as the 3% water and sewer increases. She had responded that in 2024 there was no 255 increase, and in 2025 there was a 5% increase. She advised that residents are commenting that there 256 was a 5% increase last year, and we are having a 3% increase now. Ms. Shifflett stated that she had 257 advised those residents that the Town is right in the middle of other localities with what is charged for 258 sewer, water and trash. She further stated that is where the Town wants to be, right in the middle, and 259 this is important for residents to know. Ms. Shifflett advised that residents are opposed to the 4% 260 salary increase, but in order to remain competitivein: attracting and: retaining employees, itisi important. 261 Ms. Shifflett stated that the Town Manager can begin looking into doing merit-based increases, rather 262 than across the board increases for the future. 263 Ms. Bonnie Caplinger advised that she agrees that the wage increase should go to a merit-based 264 increase. She also advised that the Town's costs arei increasing due to prices ofchemicals rising as well 265 as the age of the Town's infrastructure, and SO the increases to the water and sewer rates are due to 266 those increases that the Town is incurring. She also remarked that the trash fees to citizens are 267 increasing because the trash company's fees are increasing to the Town. 268 Mr. Chad Comer remarked that it was his understanding that all council members were in favor ofthe 269 consideration of merit-based raises in the future, once the new Town Manager was in place. 270 Mr. Emswiler then commented on the possible installation of split rail fences in the park, which had 271 been discussed at a previous council meeting. He stated that rather than install fences, to have the 272 police department issue tickets for people parking on the grass. 2'73 Chief Weaver advised that the Town does not have an ordinance that allows the police department to 274 write tickets for parking violations. The police department does not have ticket books. They need the 275 ability to write parking tickets. This is something that needs to be reviewed SO that the police can 276 enforce parking violations when necessary. 277 Discussion ensued regarding when it may be appropriate to issue parking tickets during baseball 278 tournaments. 279 Discussion then ensued regarding the pool and the in-town and out-of-town pool rates. 280 The last citizen to speak was Mr. Jewett Hulvey, 485 Crestover Drive. He stated that hel had: notl been to 281 a council meeting in probably eleven years. He stated that the same items were brought up at this 282 evening's meeting as were discussed eleven years ago. Issues such as whether the pool is making any 283 money, and the increases to the garbage fees were brought up then as well. Mr. Hulvey advised that 284 these: issues have been brought up for years and the problems are always going to need furtherresearch. 285 Mr. Hulvey advised that it might be worthwhile to look into other options for garbage pickup, such as 286 the possible shared purchase of a garbage collection truck. 287 288 With no further comments from the public, Mayos prdan closed the public hearing at 8:03 p.m. MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 289 290 Old Business: 291 None. 292 293 Departmental. Reports: 294 a. Parks & Recreation: Mr. Douglas W. Harpine reported that two cameras had been 295 installed at the Heritage Park restrooms. There had been no vandalization issues since 296 the cameras wereinstalled. Mr. Harpine then advised that an estimate is being acquired 297 from Hawk security for five cameras for the community pool. In addition, there are 298 sixteen cameras ini the park, eight ofwhich are working. The Towni is acquiring a quote 299 from Hawk security to troubleshoot the eight cameras which are not working. Mr. 300 Harpine advised that staff is trying to get this work done in this fiscal year. He 301 estimates the five new cameras will cost approximately $3,000. He is unsure of what 302 the estimate will be to repair the eight cameras that are not working, but he believes it 303 will be between $1,500 - $3,000. Mr. Harpine is assuming the total cost for both 304 projects will be approximately $7,000. The parks budget stands at $10,246. and the pool 305 budget is at $16,096. With the estimated cost of the projects deducted out of these 306 funds, there would still be almost $21,000 fori incidentals that may happen between now 307 and the end ofJune. He then reported that the filling ofthe pool is almost complete, the 308 chemicals are ordered, and a new starter motor was purchased and installed. The 309 restrooms were cleaned and some minor repairs completed. He then advised that the 310 Town had accepted a quote from Skyline roofing, who was the low bidder, for roof 311 repair at the Community Center building. The roofhad been leaking for some time. The 312 estimated cost for repair is $33,851, and the work is scheduled to start on June 2, 2025. 313 b. Finance: Mr. Richard E. Fulk thanked everyone for their time and contributions on 314 creating the proposed budget. Mr. Fulk advised that there are always a lot of 315 uncertainties in preparing a budget because itis unknown what unexpected projects and 316 repairs may need to bei made throughout the course of a year. Mr. Fulk also mentioned 317 that the Town's Health insurance costs are increasing 18% in the next fiscal year. He 318 asked where the Town is supposed to get the money to pay fori that increase. The funds 319 will need to come from multiple sources of revenue. Mr. Fulk advised that the budget 320 process is taken very seriously, and extensive discussions arel held in order to arrive at a 321 draft of the proposed budget. Mr. Fulk reiterated his gratitude for the time and effort 322 everyone put into the budget process. 323 C. Personnel/Police: Mr. Travis M. Driver welcomed the new Town Manager, Tracey 324 Shiflett. Mr. Driver advised that the police report is included in the packet. He also 325 mentioned that he would be bringing up the possibility of creating a committee to 326 review some town ordinances that need to be updated. 327 d. Utilities: Ms. Beverly L. London stated that she would like to get an RFP for 328 engineering services out for the Linville Creek sewer line project as soon as possible. 329 e. Streets & Properties: Mr. Chad Comer reported that Elm Street paving should start 330 shortly, and some repair work will be done over in Walnut Ridge very soon as well. 331 Both projects are to be completed in the current fiscal year. 332 f. Events & BHP: Mr. Comer advised that movie night in the park is scheduled for 333 Friday, May 30, 2025, from 7:00 p.m. - 10:00 p.m. This event is sponsored by United 334 Bank. Volunteers are still needed. Mr. Comer then reported that the bike rodeo, hosted 335 by the Broadway Police Department, is scheduled for Saturday, May 31, 2025, This 336 event is sponsored by Dean Brothers5who contributed $2,000 for the event. Bikes will MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 337 be given away. Hotdogs and other refreshments will be available. 338 g. Planning Commission: Ms. Joan H. Shifflett reported that the Planning Commission 339 met on May 12, 2025, to discuss the zoning text amendment. 340 341 New Business 342 Mayor Jordan introduced new Town Manager, Tracey Shiflett who had been working for the Town for 343 the past twelve days. 344 Mr. Tracey Shiflett stated that it had been a great couple ofweeks SO far. He advised that hel has met all 345 the senior staff, and most ofthe other employees. He has toured all of the Town's facilities and been 346 briefed by the department heads on their departments. Mr. Shiflett has also met with several citizens 347 and addressed some issues they were having. Mr. Shiflett advised that people have been very friendly 348 andl heisimpressed with the town. Headvised that the fundamentals oft the Town are solid. The Town 349 is still working its way out oft things, but the Council and staff should be proud oft the work they have 350 done and for their forward thinking. Mr. Shiflett advised that staff is already getting ahead of the 351 budget for next year, with a start date of December 1st, 2025 to begin the process. Mr. Shiflett stated 352 that he plans to review all contracts and determine if alternatives are: necessary. He also stated that he 353 would be reaching out to members of various community groups to find out their function and 354 determine how the Town can help them. 355 Mayor. Jordan then stated that the first item under new business was the discussion and consideration of 356 a donation to the Village Library. 357 Mr. Richard E. Fulk made a motion to appropriate funds, from sums otherwise 358 unappropriated, in the amount of$2,000 for a donation to the Village Library in Broadway, for 359 Fiscal year 2024-2025. Mr. Douglas W. Harpine seconded the motion. 360 Ms. Joan Shifflett asked for explanation oft this motion. Mr. Fulk advised that this donation has been 361 given in the past and his motion was to appropriate funds for the donation for this fiscal year. Mr. Matt 362 Light advised that the motion was worded the way it was because funds were not included in the budget 363 for this fiscal year. Ms. Shifflett stated that mention ofthe $2,000 was: included in the Memorandum of 364 Understanding. She advised that it is her understanding that document is notl legally binding and asked 365 Mr. Light if that is correct. Mr. Light advised that was his opinion. With no further discussion, the 366 motion passed on the following recorded roll call vote: 36'7 368 Joan H. Shifflett Aye Richard E. Fulk Aye 369 Travis M. Driver Aye Chad L. Comer Aye 370 Ms. Beverly L. London Aye David L. Jordan Aye 371 Mr. Douglas W. Harpine Aye 372 373 Mayor Jordan then advised that the next item on the agenda under new business, which was the 374 discussion and consideration of a zoning text amendment, had been tabled. 375 376 Other Business: 377 Under other business, Mr. Douglas W. Harpine provided a brief update on the Rt. 259 Bridge Re- 378 naming event which was held on Wednesday, April 30, 2025, at 11:00 a.m. The bridge was dedicated 379 and re-named for William "Billy" M. Pangle, who was the only soldier killed in Vietnam from 380 Broadway High School. There are signs on both sides ofthe Rt. 259 Bridge stating thei new: name ofthe 381 bridge. Mr. Harpine advised that he believed over 115 people attended the event. Mr. Harpine stated 382 that parking was made available across from the Water Plant on Shenandoah Avenue, and thanks to Mr. 383 Chad Dellinger, golf carts were utilized to shuttle people from the parking area to the grassy lot where 384 the event was held. Mr. Harpine thanked the Police gepartment for their help with the event. He also MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, May 20, 2025 7:00 p.m. 385 thanked the Hulvey's for use oftheir property for the event to be held and he thanked Dollar General 386 for the use oftheir parking lot for handicapped parking for the event. 387 Ms. Liz Fawley expressed her gratitude for the sign that had been re-done and installed at the High 388 School. 389 In regard to a citizen's question, Mr. Matt Light advised that he had reviewed the franchise agreement 390 with Glo-fiber. He had made some: revisions and would be sending it to Glo-Fiber for their review and 391 to determine if they would accept the revisions that Mr. Light had made. 392 Mayor Jordan advised that the: next Council workshop meeting is scheduled for June 12, 2025, at 6:00 393 p.m. and the next Town Council meeting is scheduled for June 17, 2025, at 7:00 p.m. 394 395 Adjourn: 396 With no further business to discuss, at 8:23 p.m., Mr. Douglas W. Harpine moved, seconded by 397 Ms. Beverly L. London to adjourn the May 20, 2025, Town Council meeting. The motion was 398 approved with the following recorded roll call vote: 399 400 Joan H. Shifflett Aye Richard E. Fulk Aye 401 Travis M. Driver Aye Chad L. Comer Aye 402 Ms. Beverly L. London Aye David L. Jordan Aye 403 Mr. Douglas W. Harpine Aye 404 405 406 Mayor 407 David L. Jordan 408 409 Town Clerk 410 Donna J. Lohr 17 AN ORDINANCE TO INCREASE CERTAIN OF THE TOWN'S RATES FOR WATER, SEWER, AND TRASH SERVICES BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF BROADWAY, to-wit: 1. Water and Sewer Rate Increase. (a) The Town's S minimum sewer charge (0 gallons - 3,000 gallons) for each bi- monthly billing cycle is hereby increased from $17.81 per cycle to $25.00 per cycle. (b) All other Town rates for water and sewer service are hereby increased by 3% from the rates in effect on the date of the enactment of this Ordinance. 2. Water and Sewer Residential Connection Fee Increase for Out of Town Connections. The water and sewer connection fees for any connection outside of the Town limits is hereby increased to $9,750 for water connections (including the meter) and $9,150 for sewer connections. Nothing in this ordinance shall be construed, itself, to authorize any out-of-town water or sewer connection whatsoever, or to imply future Town approval of any such connection. Any such connection shall be permitted only in accordance with applicable law and ordinances upon the express approval ofthe Town Council. 3. Trash Service. The fee for solid waste (trash) collection is hereby increased to $38.45 on al bi-monthly basis. 4. Effective Date. This Ordinance is effective July 1, 2025. APPROVED: TOWN OF BROADWAY, VIRGINIA By: David L. Jordan, Mayor 18 CERTIFICATE OF VOTES Record of the roll-call vote by the Town Council of the Town of Broadway, Virginia, on the Ordinance entitled AN ORDINANCE TO INCREASE CERTAIN OF THE TOWN'S RATES FOR WATER, SEWER, AND TRASH SERVICES, adopted by the Town Council of the Town of Broadway, Virginia, by a roll-call vote at regular meeting of the Town Council held on June 17, 2025, at which a quorum was present and acting throughout, and after a public hearing on May 20, 2025. The recorded roll-call vote of the Town Council was as follows: AYE NAY ABSTAIN ABSENT David L. Jordan, Mayor Richard E. Fulk Travis M. Driver Douglas W. Harpine Joan H. Shifflett Beverly L. London Chad L. Comer [SEAL] Dated: Town Clerk, Town ofl Broadway, Virginia 19 AN UNCODIFIED ORDINANCE APPROVING THE BUDGET OF THE TOWN OF BROADWAY, VIRGINIA, FOR THE FISCAL YEAR 2025-26, AS PREVOUSLY PRESENTED TO THE TOWN COUNCIL, SETTING THE REAL ESTATE TAX RATE FOR SUCH YEAR, AND MAKING ANNUAL APPROPRIATIONS FOR TOWN EXPENDITURES FOR FISCAL YEAR 2025-26 WHEREAS the Town Manager of the Town of Broadway, Virginia (the "Town"), in accordance with Town Charter S 5.7(C), has prepared and presented to the Town Council oft the Town (the "Council") the draft budget for the Town for the fiscal year 2025-26 (collectively, the "Budget"); and WHEREAS the Council has previously held a public hearing on May 20, 2025 to receive public comment on the Budget, after due advertisement, and as required by law, on May 5, 2025 and on May 12, 2025; and WHEREAS the Council now wishes to approve the Budget, to set the real estate tax rate, and to make appropriations for the fiscal year 2025-26. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF BROADWAY, TO-WIT: 1. Incorporation of Recitals. The recitals above are incorporated by reference into this Ordinance as iff fully set out herein. 2. Approval of] Budget. The Council approves the Budget as presented. The Budget is incorporated by reference into this Ordinance as if fully set out. 3. Appropriations for Fiscal Year 2025-26: General Administration. The Council appropriates the following amounts for the following purposes for the fiscal year 2025-26: GENERAL ADMIN. EXPENDITURES Appropriation 10-4200-120 Salaries Office/Admin. $ 360,000 10-4200-131 Bonus $ 13,000 10-4200-150 Insurance $ 50,000 10-4200-180 Telephone $ 3,000 10-4200-190 Employee Hospital Insurance $ 62,000 10-4200-200 Payroll Tax $ 29,000 10-4200-210 Retirement &Life $ 66,000 10-4200-230 Coundil Salaries $ 24,500 10-4200-235 Cigarette Tax Exp. $ 2,000 10-4200-245 DMV Fees $ 4,200 10-4200-250 Dues &Membership $ 1,500 10-4200-270 Buildings & Grounds $ 12,000 10-4200-280 Utilities &Fuel $ 10,000 10-4200-290 Legal $ 38,000 10-4200-300 Accounting $ 30,000 10-4200-305 Professional Fees $ 5,000 10-4200-310 Misc. Exp. $ 3,500 20 10-4200-320 office Supplies $ 5,000 10-4200-325 Service Fees $ 40,000 10-4200-330 Publications $ 1,500 10-4200-335 Postage $ 8,000 10-4200-340 Travel & Education $ 9,000 10-4200-350 Donations $ 49,000 10-4200-370 Donations-Economic Development $ 20,000 10-4200-380 Community Events Exp $ 10-4200-390 Planning &Development $ 1,000 10-5400-110 Debt Retirement $ 23,466 10-5400-120 Interest Exp. $ 4,934 10-9000-110 Capital Outlay $ 12,000 $ 887,600 4. Appropriations for Fiscal Year 2025-26: Public Safety. The Council appropriates the following amounts for the following purposes for the fiscal year 2025-26: PUBLIC SAFETY EXPENDITURES Appropriation 10-5100-110 Salaries Police $ 420,000 10-5100-130 Polce Part-time Salaries $ 20,000 10-5100-135 Polce Overtime $ 20,000 10-5100-150 Polcel Insurance $ 16,000 10-5100-160 Polce Unforms/Supples $ 24,000 10-5100-165 Polce Dues & Subscriptions $ 42,500 10-5100-170 Polce Car Expense $ 45,000 10-5100-180 Police Telephone Exp. $ 7,500 10-5100-190 Polcel Hospitall Insurance $ 100,000 10-5100-200 Polce Payroll Tax Expense $ 34,000 10-5100-210 Police Retirement & Life $ 71,000 10-5100-280 Polce Utlties $ 5,000 10-5100-295 Police Court Appointed Attorney fees $ 2,000 10-5100-300 Polce Canine Expenses $ 1,500 10-5100-340 Police Travel & Education $ 15,000 10-5100-700 Polce Community Engagement $ 5,000 10-9000-140 Capiatal Outlay $ 30,000 $ 858,500 5. Appropriations for Fiscal Year 2025-26: Highways and Public Works. The Council appropriates the following amounts for the following purposes for the fiscal year 2025-26: 21 HIGHWAY EXPENDITURES Appropriation 10-5500-120 Salaries Highway $ 90,500 10-5500-130 Street Light $ 58,000 10-5500-140 Street Maintenance $ 488,000 10-5500-160 Beautification $ 10,000 10-5500-190 Employee Hospital Insurance $ 17,500 10-5500-200 Payrol Tax Hwy, $ 7,500 10-5500-210 Retirement & Life $ 17,000 10-5600-110 Garbage Collection $ 265,000 $ 953,500 6. Appropriations for Fiscal Year 2025-26: Parks. The Council appropriates the following amounts for the following purposes for the fiscal year 2025-26: PARKS EXPENDITURES Appropriation 10-5700-120 Salaries Parks $ 75,000 10-5700-130 Contractual Services $ 10,000 10-5700-140 Park Operating Expenses $ 30,000 10-5700-150 Pool Operating Expense $ 30,000 10-5700-160 Utilties & Fuel $ 20,000 10-5700-170 Misc. Exp. $ 1,500 10-5700-200 Payroll Tax $ 10,000 10-9000-150 Capital Outlay-Park $ 250,000 $ 426,500 7. Appropriations for Fiscal Year 2025-26: Water Fund. The Council appropriates the following amounts for the following purposes for the fiscal year 2025-26: WATER EXPENDITURES Appropriation 20-7200-150 Insurance $ 17,000 20-7200-165 Dues & Subscriptions $ 450 20-7200-180 Telephone $ 8,500 20-7200-295 Professional Fees (Contractural Fees) $ 50,000 20-7200-310 Misc. Exp. $ 2,500 20-7200-320 Supples $ 2,000 22 20-7200-335 Postage $ 2,100 20-7200-440 Transfer $ 20-7300-140 Salaries Plant $ 143,000 20-7300-150 Part-time Salaries $ 44,096 20-7300-155 Overtime $ 25,000 20-7300-190 Employee Hospital Insurance $ 21,000 20-7300-200 Payrol Tax $ 14,000 20-7300-210 Retirement & Life $ 50,000 20-7300-280 Utiities &F Fuel $ 75,000 20-7300-340 Travel & Education $ 1,000 20-7300-460 Chemicals $ 77,000 20-7300-510 Spring Lease Fees $ 5,000 20-7300-520 Repakrs & Maintenance-WTP $ 40,000 20-7300-530 Truck &1 Tractor $ 20-7300-540 Water Purchases Co-op $ 20,000 20-7400-110 Debt Retirment- WTP $ 184,000 20-7400-120 Interest Exp. $ 90,794 20-7500-520 Repairs & Mantenance-Dsbuton: System $ 45,000 20-9000-110 Cap Outlay Other $ $ 917,440 8. Appropriations for Fiscal Year 2025-26: Sewer Fund. The Council appropriates the following amounts for the following purposes for the fiscal year 2025-26: WASTEWATER EXPENDITURES Appropriation 30-8200-150 Insurance $ 18,000 30-8200-180 Telephone $ 7,000 30-8200-295 Professional Fees $ 35,000 30-8200-310 Misc. Exp. $ 1,000 30-8200-320 Office Supples $ 2,000 30-8200-335 Postage $ 2,500 30-8200-440 Transfer $ 401,940 30-8300-140 Salaries Plant & Operations $ 702,000 30-8300-150 Part-time Salaries $ 97,370 30-8300-155 Overtime $ 26,000 30-8300-190 Employee Hospital Insurance $ 185,000 30-8300-200 Payrol Tax $ 62,000 30-8300-210 Retirement & Life $ 95,000 30-8300-280 Utities & Fuel $ 575,000 23 30-8300-285 Solids Handing $ 300,000 30-8300-295 Professional Fees $ 30-8300-340 Travel & Education $ 2,000 30-8300-460 Chemicals $ 550,000 30-8300-465 Lab Testing $ 100,000 30-8300-520 Repairs & Maintenance $ 60,000 30-8300-530 Truck & Tractor $ 9,000 30-8400-140 Debt Retirement- WWTF Purchase $ 723,270 30-8400-150 Interest Exp.- WWTF Purchase $ 232,060 30-8500-520 Repairs & Mantenance-Colection System $ 140,000 30-9000-130 Capital Outlay-Other $ 300,000 30-9000-150 Capital Outlay-Misc, $ $ 4,626,140 9. Reduction in Appropriations Upon Non-Receipt ofFunds. In the event that any budgeted project or expenditure is dependent upon the receipt ofi intergovernmental, grant, or other funding that is not received as anticipated, the Town Manager is authorized to reduce the appropriation by the amount not received. 10. Real Estate Tax Rate. The Council hereby sets the real estate tax rate for the fiscal year 2025-26 at $0.10 per $100 of assessed value, which is the same rate used in the preceding fiscal year. APPROVED: David L. Jordan, Mayor Town of] Broadway, Virginia 24 CERTIFICATE OF VOTES Record of the roll-call vote by the Town Council of the Town of Broadway, Virginia, on the Ordinance entitled AN UNCODIFIED ORDINANCE APPROVING THE BUDGET OF THE TOWN OF BROADWAY, VIRGINIA, FOR THE FISCAL YEAR 2025-26, AS PREVOUSLY PRESENTED TO THE TOWN COUNCIL, SETTING THE REAL ESTATE TAX RATE FOR SUCH YEAR, AND MAKING ANNUAL APPROPRIATIONS FOR TOWN EXPENDITURES FOR FISCAL YEAR 2025-26, adopted by the Town Council of the Town ofBroadway. Virginia, by a roll-call vote at ai regular meeting ofthe Town Council held on June 17, 2025, at which a quorum was present and acting, and after the public hearings described in the Ordinance. The recorded roll-call vote of the Town Council was as follows: AYE NAY ABSTAIN ABSENT David L. Jordan, Mayor Richard E. Fulk Travis Driver Douglas W. Harpine Joan Shifflett Bev London Chad Comer [SEAL] Dated: Town Clerk, Town of Broadway, Virginia 25 MECLIVED MAY 23 2025 MASSANUTTEN REGIONAL inform - - inspire I connect LIBRARY May 21, 2025 Town Manager Town of Broadway PO Box 156 Broadway, VA 22815-0156 Dear Town, Thank you for your kind gift of $2,000 to Massanutten Regional Library. We are SO grateful for you and your generous support! Massanutten Regional Library is a thriving nonprofit, thanks to incredible community members like you! On any given day, throughout our seven-branch system, you'll find people of all ages, all backgrounds, and all walks of life enjoying the countless free and equitable services we offer both in-person and online. From local history programs, to the magic of children's Story Times, to community outreach efforts, to research assistance and powerful databases, to providing the latest bestsellers free of charge in hard copy and electronically and more, MRL is pleased to be a true gathering place that brings people together, builds community, fosters creativity, and encourages lifelong learning. Thank you for helping us meet our mission to be "the welcoming heart of our community where all come to learn, discover, create, and connect.' 1 We look forward to helping you inform, inspire, and connect with all MRL has to offer at your next visit with us! With appreciation, fbr haukyau he Adn ash ark So Siuppuhng Mlaelipan) Muyt Megan N. Medeiros immangelrg Zach Elder SOrve h Director of Advancement Weare lalp gaela fc you, Library Disttgreahn ca. Please retain this letter as your tax receipt. Donation Amount: $2,000 received May 21, 2025 Thnlo-E In accordance with federal we affirm that no or services Sa? law, goods were provided to you in exchange for your contribution. Rockingham Library Association, Inc., d/b/a Massanutten Regional Library, is a $501(c)(3) private nonprofit organization. EIN 54-0548703. BRIDGEWATER I BROADWAY I ELKTON I GROTTOES I HARRISONBURG I LURAY I SHENANDOAH Administrative Offices I 174 S. Main St. I Harrisonburg I Virginia I 22801 540.434.4475 I fax 888.334.5211 I www.mrlib.org 26 Broadway Police Department Report May 2025 Staffing Authorized Filled Vacant Chief of Police 1 Full Time Officers 5 J Part Time Officers 6 0 0 Reserve Police Activities Officers have been Diligently patrolling the schools and parks. JCMeyers Field Day Bucky. Anderson Memorial Ride JCMES afternoon and Morning school traffic Grants Grant applied for $69,000.00 Grant for AED Flock Cameras and 7 Panasonic Toughbook's (computers for the police cars). In process Entering into the 4rd quarter of DMV overtime grant Documented Revenue brought in by the Police department from donations grants and fines this fiscal year to date is $ 98,507.92 Special Events JC: Meyers Field Day Police week celebration Harrisonburg JC. Meyers Touch a truck event Training Zoom meeting with Flock Safety Frey DT Instructor Weaver Pistol Instructor Equipment & Vehicles Kolby's patrol car needed a battery and tuneup Calls for Service Officer Carson Frey is working a sexual assault case involving a child (Closed with arrest) Officer Frey closed a breaking and entering case and obtained warrants( closed with arrest) 5 arrest total with warrants obtained for several cases 214 Extra Patrols in concentrated areas to address complaints. 27 Incident Type amount of calls UP 911-HANG 5 911-OPENI LINE 4 VEHICLE 1 ABANDONED ALARM-COMMIBRCIAL 2 ALARM-RESIDENTIAL 2 ANIMAL COMPLAINT 11 ASSAULI-SIMPLE ASSIST OTHER. AGENCY 5 BRE-RESIDENTIAL I BOL 6 BOL-OFFICER SAFETY BUSINESS CHECK 12 CARDIAC ARREST CHILD ABUSE 1 CHURCH CHECK 3 CIVIL: DISPUTE 4 COMMUNITY-EVENT COURTESY TRANSPORT DISABLED VEHICLE 6 CONDUCT 7 DISORDERLY DOMESTIC 3 VIOLATION 2 DRUG EVICTION EXTRA PATROL 214 FIELD CONTACT BY OFFICER 6 FOLLOW UP 11 FOOT PATROL 11 FOUND PROPERTY 1 HARASSMENT 1 & RUN 1 HIT 5 JUVENILE CASE LARCENY 3 LOCKOUT REQUEST 2 MENTAL HEALTH 2 PERSON 1 MISSING NOISE VIOLATION, 3 VIOLATIONI 10 ORDINANCE PARKING VIOLATION) 3 POLICE SERVICE 34 POSSIBLE STRUCTURE FIRE 1 PROPERTY CHECK 46 28 PROTECTIVE ORDER 3 SERVICE ORDER . PROTECTIVE VIOLATION SCAM COMPLAINT 2 SEIZURE SEX OFFENSE 1 SHOPLIFTING 3 SHOTS FIRED SUICIDE THREAT 2 SUSPICIOUS ACTIVITY 8 PERSON 9 SUSPICIOUS 5 SUSPICIOUS VEHICLE 2 TIREATSINTIMIDATION 2 TOW TRAFFIC COMPLAINT 7 TRAFFIC CONTROL 9 TRAFFIC CRASH 2 TRAFFIC CRASH-AUTq NOTIFICATION TRAFFIC STOF 83 TRESPASSING 4 UNAUTHORIZED USE 2 SITUATION 2 UNKNOWN WARRANT SERVICE WELFARE CHECK 12 Total: 609 29 Town of Broadway WTP PWSID 2165060 May 2025 No. Connections Served: 1808 Population Served: 4015 Raw Finished Finished Water Water Water Hours in Treated Produced Delivered Service MGD MGD MGD 1 0.3540 0.3543 0.3310 11.50 2 0.3250 0.3250 0.2980 11.50 3 0.3170 0.3170 0.2910 11.25 4 0.2590 0.2590 0.2400 12.00 5 0.3370 0.3370 0.3170 11.50 6 0.3020 0.3020 0.2820 11.25 7 0.3380 0.3380 0.3010 11.50 8 0.3010 0.3010 0.2790 11.50 9 0.3310 0.3310 0.3000 11.50 10 0.2941 0.2987 0.2740 11.50 11 0.3040 0.3040 0.2820 11.50 12 0.3520 0.3520 0.3210 11.50 13 0.3440 0.3440 0.3250 12.00 14 0.3200 0.3250 0.2890 11.50 15 0.3480 0.3480 0.3230 12.00 16 0.3170 0.3170 0.2910 11.25 17 0.3140 0.3130 0.2860 12.00 18 0.3150 0.3150 0.2920 11.50 19 0.3710 0.3710 0.3420 12.00 20 0.3130 0.3130 0.2900 11.50 21 0.2730 0.2730 0.2500 11.00 22 0.3190 0.3190 0.2950 11.50 23 0.3190 0.3130 0.2930 11.50 24 0.3180 0.3180 0.2950 11.50 25 0.3240 0.3240 0.2970 12.00 26 0.3160 0.3160 0.2960 11.50 27 0.3380 0.3380 0.3070 11.75 28 0.3070 0.3070 0.2840 11.50 29 0.3310 0.3310 0.3050 12.00 30 0.3370 0.3230 0.3118 11.50 31 0.2900 0.2900 0.2720 11.50 Total 9.928 9.917 9.160 359.0 Maximum 0.371 0.371 0.342 12.00 Minimum 0.259 0.259 0.240 11.00 Average 0.320 0.320 0.295 11.58 30 Well Water Pumped May 2015 Date Water Pumped 5/1/2025 78500 5/2/2025 76400 5/3/2025 78900 5/4/2025 74700 5/5/2025 78500 5/6/2025 68600 5/7/2025 88800 5/8/2025 66800 5/9/2025 74900 5/10/2025 77600 5/11/2025 76600 5/12/2025 75100 5/13/2025 72300 5/14/2025 84800 5/15/2025 84700 5/16/2025 70700 5/17/2025 73100 5/18/2025 70700 5/19/2025 80700 5/20/2025 67700 5/21/2025 75200 5/22/2025 77700 5/23/2025 78600 5/24/2025 76900 5/25/2025 77000 5/26/2025 81600 5/27/2025 69200 5/28/2025 76900 5/29/2025 78300 5/30/2025 76500 5/31/2025 81900 2369900 31