June 17, 2025 Regular Meeting 12:00 Noon City Commission Chambers 2775 Garrison Avenue Port St. Joe, Florida CONSTITUTION 1838 THE FLORIDA CONSTITUTION 2 1922 Bnthplace of the FLORIDA CONSTITUTION y Gop WE TRUR City of] Port St. Joe Rex Buzzett, Mayor-Commisioner Eric Langston, Commissioner, Group I Steve Kerigan, Commissioner, Group II Brett Lowry, Commissioner, Group III Scott Hoffman, Commissioner, Group IV [AIl persons are invited to attend these meetings. Any person who decides to appeal any decision made by the Commission with respect to any matter considered at said meeting will need a record of the proceedings, and for such purpose may: need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The Board of City Commission of the City of Port St. Joe, Florida will not provide a verbatim record of this meeting.] BOARD OF CITY COMMISSION Regular Public Meeting 12:00 Noon June 17, 2025 Call to Order Consent Agenda Minutes Regular Meeting 6/3/25 Pages 1-4 Planning Board Recommendations Special Exemption Request- Short Term Rental in an R-1 District 314 Jones Homestead Road, Sean Garrett The Planning Board voted 5-0 to not recommend approval to the City Commission City Engineer City Street Resurfacing- Change Order Pages 5-6 City Attorney Ordinance # 621 Smoke Shops Pages 7-10 First Reading & Request to Advertise Old Business City Projects Pages 11-12 New Business Duren Property Proposal Page 13 First United Methodist Church Request Page 14 Washington Gym/Juneteenth Celebration Change Order #3 Allen Memorial Paving Pages 15-16 Public Works RFP 2025-04 CDBG- DR Sewer Repairs (Handout, bids close 6/13) Change Order #4 Downtown Water Lines- Time Extension Page 17 Special Project Pay ) Victoria Ave. Sewer Line Relocation Water Plant Backwash Reuse System Installation Water Distribution License Pay Adjustment Request Page 18 Tire Balancer Pages 19-21 Surface Water Plant Update Wastewater Plant Update Finance Director FEMA- Update Grants Reimbursement- Update Code Enforcement Update Police Department Update City Clerk Grants- Update Pages 22-23 Citizens to be Heard Discussion Items by Commissioners Motion to Adjourn MINUTES OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST. JOE, FLORIDA, HELD AT 2775 GARRISON AVENUE, June 3, 2025, at Noon. The following were present: Mayor Buzzett, Commissioners Hoffman, Kerigan, Langston, and Lowry. City Manager Jim Anderson, City Clerk Charlotte Pierce, and City Attorney Clinton McCahill were also present. CONSENT AGENDA Minutes A Motion was made by Commissioner Kerigan, second by Commissioner Lowry, to approve the Minutes of the Regular Meeting of May 20, 2025. All in favor; Motion carried 5-0. City Engineer City Government Complex This project is in design, and the architect has confirmed that the building footprint will not change moving forward. Monument Avenue Striping of the road has been completed. Downtown Utilities Phase 2 The contractor is currently performing line tie-in at the alley between Highway 98 and Reid Avenue. The work is being done at night and is a slow process. Change Order A Motion was made by Commissioner Lowry, second by Commissioner Langston, to approve the Change Order in the amount of $16,800. Mr. Baxley shared that the First Change Order was a deduct of $118,896.26, the new change order is for $16,800 and they are still below the $100,000 original contract price. All in favor; Motion carried 5-0. City Attorney Resolution 2025-09, Alley Abandonment - David Warriner A Motion was made by Commissioner Lowry, second by Commissioner Hoffman, to approve the Alley Abandonment request of David Warriner. All in favor; Motion carried 5-0. Old Business City Projects No questions were asked about any of the projects. New Business Windmark DRI = Commissioner Lowry A Motion was made by Commissioner Lowry, second by Commissioner Langston, to provide a letter to FL DOT asking them to move forward on the Gulf to Bay Highway, add it to their 5-year plan, and ask the County to also write a letter requesting the same. All in favor; Motion carried 5-0. Christy McElroy, Attorney Jeremy Novak, and Robert Branch shared their thoughts on this. Mr. Novak also provided letters from the Gulf County Board of County Commissioners. All in favor; Motion carried 5-0. R & B Festival Request = Terrance Chambers A Motion was made by Commissioner Langston, second by Commissioner Kerigan, to grant the request of Mr. Chambers for July 3rd at the Washinton Gym to extend the hours of the festival from midnight until 2 A.M. All in favor; Motion carried 5-0. Public Works - John Grantland Garrison Avenue Shoulder Work A Motion was made by Commissioner Lowry, second by Commissioner Hoffman, for Roberts and Roberts to rehab the shoulder of the road on the curve near Gulf Coast College at a price of $28,920. This will be done as a Change Order through the Monument Avenue Project. All in favor; Motion carried 5-0. Twentieth Street Stormwater Pipe Evaluation A Motion was made by Commissioner Hoffman, second by Commissioner Lowry, to approve Roberts and Roberts to evaluate the Twentieth Street Drainage between Buck Griffin Lake and Cypress Avenue in the amount of $12,474. All in favor; Motion carried 5-0. 386 Utility Evaluation Task Order A Motion was made by Commissioner Langston, second by Commissioner Hoffman, to approve the Task Order with Anchor CEI in the amount of $6,500 for the Harmon Development Wastewater System Analysis Project. Robert Branch and Christy McElroy shared their thoughts on this. All in favor; Motion carried 5-0. Surface Water Plant - Larry McClamma Mr. McClamma did not have anything new for the Commission. Wastewater Plant = Joe Harris Sand Filter Design Task Order A Motion was made by Commissioner Lowry, second by Commissioner Hoffman, to approve the Task Order with Baskervile-Donovarn, Inc., in the amount of $241,122. All in favor, Motion carried 5- 0. Feed Pump Evaluation and Design Task Order A Motion was made by Commissioner Langston, second by Commissioner Kerigan, to approve the Task Order with Baskerille-Donoyan Inc., in the amount of $113,877. All in favor; Motion carried 5- 0. Finance Director FEMA Update Mr. Lacour shared that a request for additional information has been received, and he is responding to the request. Grants Reimbursement Update Mr. Lacour noted there has been a snag with the CDBG-DR Grant, there has been another turnover with the consultant, and this will be the fifth new consultant. $800,000 has been received from the grant and there is still $260,000 on hold. Mr. Lacour is working with our consultant to rewrite the necessary language for the reimbursement to proceed. Code Enforcement Mr. Anderson noted that we are advertising for a new officer. He noted that grass is an issue because of the season and that it is being addressed. Police Department - Lt. Burch Lt. Burch did not have any updates for the Commission. City Clerk Charlotte Pierce Grants Update Staff continues to work on grant reimbursements and closing several grants out. Clerk Pierce reminded those seeking re-election this year that qualifying begins Monday, June 9, 2025, at noon and runs though noon on Friday, June 13, 2025. She also reminded the Commissioners that their Form I Financial Disclosure is due by July 1, 2025, and must be submitted online this year. Citizens to be Heard Christy McElroy, Jeremy Novak, Chester Davis, Richard Benderson, Marvin Davis, and Robert Branch shared their thoughts on various issues. Discussion Items by Commissioners Commissioner Hoffman asked if the Surplus List was being compiled, and Mr. Anderson replied that it is being worked on. - Neither Commissioners Lowry nor Kerigan had any additional items to share with the Commission. Commissioner Langston shared there is an area around the Washington Gym Track and also at the Tyndall Federal Credit Union driveway that needs attention. Mr. Grantland will check on these locations. Mayor Buzzett noted that the Duren Family has purchased the First Baptist Church Property on Highway 98 between Third and Fourth Streets. Mr. Duren has offered a piece of property that he owns on Highway 98 between Second and Third Streets to the City for $2 Million Dollars and would finance the property for two years interest free. Mayor Buzzett stated that an appraisal of the property would be needed and asked that the property proposal be placed on the next Agenda. Motion to Adjourn There was no additional business to come before the Commission and Mayor Buzzett adjourned the meeting at 1:15 P.M. Approved this day of 2025. Rex Buzzett, Mayor Date Charlotte M. Pierce, City Clerk Date EJCDCE INCREEFS OGDLMENTE, ONT COMVYTER CNTAACT Change Order No. Date of Issuance: Effective Date: Owner: City of Port St. Joe Owner's Contract No.: FPID 453218-1-54-01 Contractor: Contractor's Project No.: Engineer: Dewberry Engineers Inc. Engineer's Project No.: 50180642 Project: City Street Resurfacing Contract Name: The Contract is modified as follows upon execution of this Change Order: Description: The City of Port St. Joe City Street Resurfacing Project is approximately 65% complete, due to the size oft the project, a 60 day Contract time extension is proposed. Attachments: N/A CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES Inote changes in Milestones if applicable! Original Contract Price: Original Contract Times: Substantial Completion: 90 Days $ 1,298,659.51 Ready for Final Payment: 120 Days days or dates [Increase] [Decrease] from previously approved Change [Increase] [Decrease] from previously approved Change Orders No. to No. Orders No. to No. Substantial Completion: N/A $0.00 Ready for Final Payment: N/A days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: 90 Days $1 1,298,659.51 Ready for Final Payment: 120 Days days or dates [Increase] [Decrease] of this Change Order: [Increase] [Decrease] oft this Change Order: Substantial Completion: 60 Days $0.00 Ready for Final Payment: 60 Days days or dates Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: 150 Days $ 1,298,659.51 Ready for Final Payment: 180 Days days or dates RECOMMENDED;, ACCEPTED: AÇCEPTE TEDigitallys signed byh HerschelA Herschél7 AT Neel Neel By: ARE Aigda By: By: Datè:2 2025.06.11 10:44:54- -0500 Engineer (if required) Owner (Authorized Signature) Contractor (Authorized Signature) Title: Vice President Title Title Operations Manager Date: 06/10/2025 Date Date 06/11/25 Approved by Funding Agency (if applicable) By: Date: Title: EJCDC" C-941, Change Order. Prepared and published 2013 by the Engineers. Joint Contract Documents Committee. Page 1 of1 CHANGE ORDER PROPOSAL oberts and oberts, inc. 1se DATE: 06/13/25 PROJECT: Port St Joe City Streets TO: City of Port St Joe/ Dewberry Engineers ATTN: Jim Anderson/ John Grantland CHANGE PROPOSAL NUMBER: 4 REASON FOR CHANGES: OWNER DIRECTIVE DESCRIPTION OF CHANGES: REHABILITATE 10TH STREET FROM THE INTERSECTION AT GARRISON AVENUE TO THE CITY YARD GATE. COMMENTS: CONTRACT SCHEDULE IMPACT: ROBERTS AND ROBERTS, INC. REQUESTS THE FOLLOWING NUMBER OF DAYS BE GRANTED FOR COMPLETION OF THE WORK: ITEM NBR WORK ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 102-1 MAINTENANCE OF TRAFFIC 1.00 LS $1,500.00 $1,500.00 110-1-1 CLEARING AND GRUBBING 1.00 LS $3,150.00 $3,150.00 120-1 REGULAR EXCAVATION 88.00 CY $57.80 $5,086.40 120-2-2 BORROW EXCAVATION 120.00 CY $16.50 $1,980.00 285-704 OBG-4 223.00 SY $50.00 $11,150.00 334-1-12 1.5" OVERLAY OVER ENTIRE ROAD 3400 SY 313.00 TN $148.50 $46,480.50 334-1-12 OVERBUILD 30.00 TN $148.50 $4,455.00 570-1-2 PERFORMANCE TURF - SOD 1,036.00 SY $5.30 $5,490.80 710-90 PAINTED PAVEMENT MARKINGS, FINAL SURFACE 1.00 LS $850.00 $850.00 711-11-125 THERMO, WHITE, 24" WIDE FOR STOP LINE 12.00 LF $11.50 $138.00 711-11-160 THERMO, WHITE, MESSAGE 1.00 EA $316.50 $316.50 711-16-201 THERMO, YELLOW, SOLID, 6" 0.55 GM $6,842.50 $3,763.38 706-1-3 RAISED PAVEMENT MARKER, TYPE B 72 EA 1.00 LS $612.00 $612.00 700-1-600 SINGLE COLLUMN GROUND SIGN, REMOVE 2.00 EA $57.50 $115.00 700-1-111 SINGLE COLLUMN GROUND SIGN, INSTALL 2.00 EA $517.50 $1,035.00 110-4-10 REMOVAL OF EXISTING CONCRETE DRIVEWAYS 26.00 SY $74.60 $1,939.60 BUT MILL ASPHALT DRIVES AND SIDEROAD FOR ADD-01 1.00 LS $5,000.00 $5,000.00 TRANSITION $0.00 NET CONTRACT CHANGE. AMOUNT REQUESTED: $93,062.18 BRIAN STRICKLAND, Estimator REQUESTED BY (ROBERTS AND ROBERTS, INC): 06/13/25 DATE REÇOMMENDED BY (OWNER'S ARCHITECTIENGINEEN: DATE APPROVED BY: DATE ORDINANCE NO.: 621 AN ORDINANCE OF THE CITY OF PORT ST. JOE, FLORIDA PROHIBTING SMOKE SHOPS, SMOKING LOUNGES, TOBACCO SHOPS, CBD SHOPS, AND HEMP FOOD ESTABLISHMENTS FROM EVERY ZONING DISTRICT IN THE CITY EXCEPT THE INDUSTRIAL DISTRICT; PROHIBITING THOSE SAME ESTABLISHMENTS FROM BEING WITHIN A CERTAIN DISTANCE FROM A CHURCH OR SCHOOL. AMENDING THE USES PERMITTED UNDER LAND DEVELOPMENT REGULATION SECTION 3.11 INDUSTRIAL DISTRICT; AND AMENDING LAND DEVELOPMENT REGULATIONS SECTION 3.20 NONCONFORMING USES; PROVIDING FOR REPEAL OF ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Port St. Joe, Florida, has determined that it is a tourist destination which attracts numerous visitors annually, including families, groups, and individual travelers, seeking to enjoy the City's vast cultural, retail, dining and recreational offerings; and WHEREAS, providing a positive experience for both residents and visitors to the City is of paramount importance, and is vital to the City's economy and tourism industry; and WHEREAS, the City Commission finds that it is in the best interest ofits residents, businesses, and visitors to only allow Smoke Shops, Smoking Lounges, Tobacco Shops, CDB Shops and Hemp Food Establishments in the Industrial Zoning District and to prohibit these same establishments from being within a certain distance from a church or a School; and WHEREAS, the City Commission recognizes that there are currently two of these establishments located in other zoning districts and believes it is in the best interests of the community to add to Section 3.20 oft the Land Development Regulations a provision which allows for the current establishments, but sets forth how those establishments can lose their ability to operate in their current locations if certain conditions arise; and NOW THEREFORE, be it enacted by the people ofthe City of Port St. Joe, Florida as follows: SECTION 1. DEFINITIONS The following words, terms, and phrases, when used in this Ordinance, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: SMOKE SHOP, SMOKING LOUNGE, VAPE STORE, CDB SHOP, HEMP FOOD ESTABLISHMENTS means a commercial establishment or place of business having more then an insubstantial or incidental portion of its stock in trade, or more than an insubstantial or incidental segment or section ofits premises devoted to the sale or display ofTobacco, vaping, Smoking, CBD or Hemp products; or more than five percent of1 the store's segment or section ofits premises devoted to the sale or display of Tobacco, Vaping, smoking, CBD or Hemp products. SMOKE SHOP : For purposes of this Ordinance, "Smoke Shop" shall mean any place ofb business or commercial establishment which has more than 200 square feet of space dedicated to retail that specializes in products and accessories related to smoking. Smoke Shops refer to, but are not limited to, the sale of tobacco or different smokable herbs, vaping fluids, tobacco products, water bongs, pipes, collectible glass smoking devices, herb grinders, rolling papers, dab rigs, vaporizers and vaping accessories, stash jars, humidors, and storage necessities and lighters, matches, and hemp wick. SMOKING LOUNGE: For purpose of this Ordinance, the term "Smoking Lounge" shall mean any facility, building, structure or location, where customers consume tobacco or similar smoking product, or where customers use an electronic smoking device or other apparatus to deliver an inhaled dose or nicotine or other substance within the establishment. This includes cigar lounge, hookah lounge, vapor bar, and similar establishments. VAPE SHOP: For the purpose of this Ordinance, the term "Vape Shop" shall mean any place ofbusiness or commercial establishment which offers retail that specializes in products and accessories related to CBD Products. CBD SHOP: For the purpose of this Ordinance, the term "CBD Shop" shall mean any place ofbusiness or commercial establishment which offers retail over five percent stock of products and accessories related to CBD products. HEMP FOOD ESTABLISHMENT: For the purpose of this Ordinance, the term "Hemp Food Establishment" shall mean establishments that prepare and/or sell prepacked food consisting of or containing hemp extract to the end consumer. These food establishments must have a hemp food establishment permit from the Florida Department of Agriculture and Consumer Services Division of Food Safety. CHURCH: For the purpose ofthis Ordinance, the term "Church" shall mean a church, temple or other structure used on a permanent basis primarily for public worship. SECTION 2. ZONING LIMITATIONS Smoke Shops, Smoking Lounges, Vape Shops, CBD Shops, and Hemp Food Establishments shall be prohibited in all zoning districts in the City except in the Industrial Zoning District. Further, these same establishments shall be prohibited from being within 1500 radial feet from a Church, as defined herein, and from a public, private or parochial elementary, middle or high school. Where a Smoke Shop, Smoking Lounge, Vape Shop, CBD Shop, and Hemp Food Establishment is located in conformity with the provisions of this Ordinance, the subsequent locating of a Church or School within the C 1500 feet of any such establishment shall not be construed to be a violation oft this Ordinance. SECTION 3. AMENDING LAND DEVELOPMENT REGULATION 3.11 INDUSTRIAL DISTRICT Land Development Regulation Section 3.11. Industrial District (1) Uses Permitted shall be amended to add paragraph (m), which shall state as follows: (m) Smoke Shops, Smoking Lounges, Vape Shops, CBD Shops and Hemp Food Establishment. SECTION 4. AMENDING LAND DEVELOPMENT REGULATIONS SECTION 3.20 NONCONFORMING USES Land Development Regulations Section 3.20 Nonconforming uses shall be amended to add paragraph (d), which shall state as follows: (d) Any Smoke Shop, Smoking Lounge, Vape Shop, CBD Shop, or Hemp Food Establishment, which is in business prior to the adoption of Ordinance 621 and is not in conformity with Ordinance 621 shall be allowed to continue to operate as a nonconforming use. However, in the event that they stop operating for a period ofthirty (30) days for any reason then they will be prohibited from resuming the operation of the establishment in that nonconforming location. SECTION 5. REPEAL All,ordinances or parts of ordinançes in conflict herewith are hereby repealed. SECTION 6. SEVERABILITY If any section, subsection, sentence, clause or provision of this ordinance is held invalid, The remainder shall not be affected by such invalidity. SECTION 7. EFFECTIVE DATE This ordinance shall become effective upon adoption. THIS ORDINANCE ADOPTED this day 2025. BOARD OF CITY COMMISSIONERS PORT ST. JOE, FLORIDA REX BUZZETT, MAYOR-COMMISSIONER ATTEST: CHARLOTTE M. PIERCE CITY CLERK Approved as to form: Clinton T. McCahill City Attorney b Current City Projects 6/17/25 Maddox Park Drainage- Need more info. from engineer to bid and direction from the Board. Sewer Rehab. CDBG-DR- Grant Funding Approved 5/21, Grant Agreement Received, The CCTV work is complete and Anchor Engineering is working on the rehab/replacement plans. L& K Contractors have been awarded the Lift Station Rehab bid on 8/20/24. Bids for the rehab are due 6/13/25. Beacon Hill Sewer- The Lift Station is Operational & the Collection System is built. City staff is installing the taps. 9/15/23 Dewberry tasked to Survey & Topo the new City Hall Complex with Conceptual Plan options. Dewberry has now been tasked to handle the Civil Engineering and permitting. MLD has been tasked for the Architectural Services on 10/15/24. 9/26/23 Dewberry tasked to work on the Expansion of Zone 3 at the WW Sprayfields. The bid was awarded to North Florida Construction on 4/16/24 to clear the property. The construction is complete and Dewberry is working on the FDEP Permit to plaçe in operation. Downtown Waterline Replacement Phase II- The SRF Funding has been approved and the bid has been awarded to L & K Contractors. Construction began on 9/30/24. 2/11/24 A Task Order was signed with Dewberry to survey the alley between Bay & Harbor Street for potential stormwater improvements. The survey is complete and staff is trying to find a property owner to give the City and easement for a Stormwater Drain Inlet. Allen Memorial Paving SCOP Grant. The Project was awarded to Roberts & Roberts on 9/17/24. Complete Monument Ave. Paving from 19th Street to Allen Memorial. The project was awarded to Roberts & Roberts on 9/17/24. Complete. 3/19/24 A Task Order was signed with Dewberry to design the $1.5 M Legislative Approp. for multiple roads to be paved. The Bid was awarded to Roberts & Roberts on 11/5/24, CEI Services was awarded to SCE on 1/7/25. The project is under construction. Centennial Bldg. Roof- Requesting an Engineer Task Order for specs to repair the roof. 4/1/25 Victoria Ave. Sewer Line Relocation Water Plant Backwash Reuse System Installation 2 To: Mayor Buzzett, Commissioners: Langston, Kerigan, Lowry & Hoffman Project: The Duren Family is purchasing the Baptist Church Property and are presently entertaining building a hotel along with two food establishment outparcels on this property. Proposal: City of Port Saint Joe to acquire the 360" X 80' Parcel which includes the 7,800 S.F. building at 201 Monument Ave. The property is completely impervious and is a perfect location for large scale visitor parking. Mutual Action Needed: City would expand city pond (with fountain) behind TDC under. the heading of "Maintenance" (Very doable per Jack Husband) and permits use of it by the Baptist Church property for its Storm Water Pond City deeds abandoned 20 ft alley running across Church property to Duren. Duren Family will devalue 201 Monument from current value of $4 million to $2 million In addition, Duren is willing to hold a note, interest free, for two years or until a grant is obtained to finalize the purchase with the condition that Duren has use 7 for storage, of the building until the NOTE is paid Property Comparisons: 1) Cayo Costa Isles LLC is offering to sell the property at 509 Monument Ave Parcel 04717-000R by Sand Dollar café for $1,500,000.00 It has 120ftof frontage and is 80 ft deep i.e. 3 x120 = 360 ft frontage & 3 X $1.5 mil = $4.5 mil 2) Shoaf Property-comer of Hwy 98 & 2nd street 120 ft frontage across from Crazy Fish sold for $1,000,000.00 in 2024 3 X 120 = 360 3 X $1 mil = $3 mil is NOT impervious & has no building. IDEAS FOR GRANTS The Public Works and Economic Development program, sponsored by the Department of Commerce, offers funding to construct and rehabilitate facilities such as water and sewer systems, roads, business parks. The Community Development Block Grants (CDBG) program provides funding for housing rehabilitation, public facility improvements, infrastructure enhancements, and various social services. The Transportation Grants program offers funding to improve, maintain, and : infrastructure such as roads, bridges, and transit systems." There are most likely other sources of infrastructure improvement grants. Iffor any reason, city decides after two years that it cannot get a grant or provide payment of $2 mil, then Duren would retain it's storm water access to city pond, retain the ownership of the abandoned 20 ft strip, accept ownership back of the 201 Monument Ave property and pay City $100,000.00 13 June 10, 2025 City of Port St Joe Attn: Jim Anderson , City Manager RE: First United Methodist Church Construction Mr. Anderson, We are requesting an exemption from Section 3.21 of City Land Development Regulations/LDR) on our church property at 1001 Constitution Dr where our parsonage used to be prior to Hurricane Michael. We are seeking approval to allow our electrical contractor to place his travel trailer on the lot during the duration of the project to rebuild the church and to be used as a temporary office and on-site residence. No other contractors will be permitted to utilize the location. This business, TEI Inc is critical to our overall project and having them located on site will speed the process dramatically for everyone involved. We appreciate your help and consideration in helping the church. Sincerely, Bryck K Bgr Boyd K Bulger Chairman Re-Build Committee 817-773-2742 Cc: Dave Barkalow = Pastor FUMC 14 $A 6A 6A 6A 6A / / * - EJCDCE ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE Change Order No. 4 Date of Issuance: Effective Date: Owner: City of Port St. Joe Owner's Contract No.: Contractor: Contractor's Project No.: Engineer: Dewberry Engineers Inc. Engineer's Project No.: 50146280 Project: Downtown Water System Improvements Phase 2 Contract Name: The Contract is modified as follows upon execution of this Change Order: Description: Time extension for rain days (15 days) and installation of the 5 tie-ins approved on CO #3 (20 days). Attachments: [List documents supporting change] CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES Inote changes in Milestones if applicable) Original Contract Price: Original Contract Times: Substantial Completion: April 11, 2025 $2.111.847.00 Ready for Final Payment: May 11, 2025 days or dates [Increase] [Decrease] from previously approved Change [Increase] [Decrease] from previously approved Change Orders No. 0 to No. 3 Orders No. 1 to No.. 2 Substantial Completion: 19 days $1 102,096.26 Ready for Final Payment: 19 days days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: April 30, 2025 $2,009,750.74 Ready for Final Payment: May 30, 2025 days or dates [Increase] [Decrease] of this Change Order: [Increase] [Decrease] of this Change Order: Substantial Completion: 35 days Ready for Final Payment: 35 days days or dates Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: June 4, 2025 Ready for Final Payment: July 4, 2025 days or dates RECOMMENDED: ACCEPTED: ACCEPTED: By: By: By: Engineer (if required) Owner (Authorized Signature) Contractor (Authorized Signature) Title: Title Title Date: Date Date Approved by Funding Agency (if applicable) By: Date: Title: EJCDC" C-941, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. Page 1 of1 V STITUTION - - The City of Port St. Joe Bechelses % dés * CONSTTUTION PLORIDA * June 2, 2025 To: Mr. Jim Anderson, City Manager Fr: John Grantland, PWD Re: Licensure Pay. Adjustment Mr. Jordan Brock and Mr. Jack Harris have received their State of Florida license as a Level 3 Water Distribution Operator over this past weekend (attached). Iwould like to request the Board approved pay differential of $1.00 per hour each retroactively to May 13, 2025 which is when they both successfully passed their examination. Please let me know if there are any questions regarding this request. wwctlyofpertaipo.som Post Office Box 278 305 Cecil G. Costin, Sr, Blvd. Phone (850) 229-8261 Fax (850) 227 7 522 Port St. Joe, Florida 32457 An Eyul Oppariunity Eriplow" 18 John Grantland From: Brian Cicoria <brian@cicoria.net> Sent: Thursday, June 12, 2025 4:33 PM Cc: John Grantland Subject: Re: Hunter Quote - City of Port Joesph Good afternoon John just want to make you aware and I'm not sure your purchase timeline but this quote is only good through 25 June. We. just announced the price increase this morning. These prices are going to be going up after the 25th please let me know if you want to get updated pricing at that time or is this something that you'd be purchasing pretty soon? Brian Cicoria 850-419-8917 Hunter Engineering Sent from myiPhone On Jun 12, 2025, at 3:27 PM, Hunter Sales Team <hunter@mohawklfts.com> wrote: Good Afternoon, Please see an attached quote for the purchase of Hunter Equipment using SW - NEW Contract #121223-MRL. All quoted equipment has been competitively bid and competitively awarded and is available for purchase on the contract noted above. The awarded vendor of record is Mohawk Lifts LLC. For equipment-related questions please reach out to your local Hunter Representative, who is also cc'd on this email. If you have any questions regarding the Contract, purchasing, etc, please do not hesitate to contact us directly. Please note the hyperlink at the bottom of the quote for the W9 for Mohawk Lifts LLC. Have a great day, The Hunter @ Mohawk Team 518-842-1431 Theltuntersales Team Mohawk Lifts LIC 518-842-1431 ext. 7777 PO Box 110 . 65 Vrooman Ave Amsterdam, NY 12010 www.mohawklis.com Hunter@MohawAlms.com 9 HUNTER MOHAWK HIFTS Engineering Company Vendor: MOHAWKI LIFTS LLC Forp purchase ofHunter equipment using: POB Box 110, Amsterdam, NY: 12010 Sourcewella SW NEW Contract # UANTBEMOMARUFESCOM: 121223-MRL AwarcedContract Valid: 02/07/2024 Adrienne 518-842-1431) X 7777 02/12/2029 Allo quotede equipment has been Competitively! Bido and Competitively, Awarded on: SW - NEW Contract #: 121223-MRL, andi is Guaranteed Best government pricing. Freight, Installation, Training & Training Certificates Included @ No Charge. CUSTOMER QUOTE NUMBER QUOTE DATE John Grantiand ClypPOrtREF0.61225 6/12/2025 City of Port St.3 Joe Freight Terms: FOB Destination, Prepaid 1002: 10th StF Port Saint Joe, FL 32456 Payment Terms: Net30 Lead Time: upt to 90 Business Days ARO grantland@psiflgov Good7 Through: June 25, 2025 CONTRACT PART# DESCRIPTION QTY LISTF PRIÇE PRICE TOTAL RoadF Force EliteE Balancer-includesi Road Force, StraightTrak,1 touch: screen interface, RFE0O SmartWeight, eCalauto calibration, auto-open hood, TPMS Specs, IS, HunterNet 1 $ 20,837.92 $ 16,273.02 $ 16,273.02 reporting, 10c collets. Flange plates solds separately. 20-1207-1 Truck Cone Kit, Extra Large Truck Cone 192-92-2 and Plastic Spacer Ring 46-309-2 1 $ 274.23 $ 214.16 $ 214.16 Click! here for Mohawk LiftsLLCForm W9: mohawAlifis.com/we Subtotal $ 16,487.18 Sales Tax (ifa applicable) $ NOTES: TOTAL $ 16,487.18 This quotation is subject to the terms and conditions noted on the following page JAX V2.255 20 TERMS AND CONDITIONS 1) This orderi is subjectt tot the standard terms and conditions of the above named contract andt the corresponding master agreement, which are! hereby incorporated! by reference anda accessible at www.E govlifts.com. 2) The quotedp prices have been competitively! bida and awarded anda are guaranteedi to bet thel lowest government; prices. 3) Electrical and compressed: air connections to equipment are noti included on this quotation. Any required concrete or electrical work istob bes supplied! by an outside contractor or the buyer andi is noti included int this quote. 4) Alls software pre-installed on, or subsequently releasedt by Hunter for, Hunter equipment is licensed pursuant to the! Hunter Engineering Company End User License Agreement ("EULA")a accompanying such software. By placing an order for, purchasing, or using) Hunter equipment, you acknowledge: and agreet tol be legally bound by the EULA, which is herebyi incorporated! byr reference. 5) Eachy party will agree to defend, hold harmless, and indemnify the other from any cost, loss, or damages ofa anyt type, including attorney fees, tot the extentt that they arise from the breach oft the Agreement and/or willful misconduct or negligence. 6) Theb buyeri is responsible fori inspecting all products at thet time of deliverya and before signing the delivery receipt, freight bill, or bill ofl lading. Should the! buyer determine at thet time of delivery that any items are damaged or missing the buyer must note thei item, discrepancy, or condition ont the delivery receipt, freight bill, or bill of lading. Mohawk isr notr responsible for missing or damaged products when the buyer has signedt the delivery receipt, freight! bill, or bill ofl ladingi in good condition. 7) Af fork truck must be: supplied at the offload: sitet to unload the equipment from the freight carriers and,i ifa applicable, for installation. 8) Price does noti includes sales tax (unless applicable), duties, brokerage, or any other fees. 9) Any and all permits, licenses, fees, etc. are the buyers responsibility DUNS: 117797939/ /C CAGE CODE: 8VDK6/ / UE!: F9QME4G11RT5 /FEIN: 85-3221959 /SMALL BUSINESS SAM REGISTERED JAX CAyePOrtREF0,5123S V2.25.6 Top place your order using this quotation, please filli in the, following required information: Same as Billing BILLING INFORMATION SHIPPING INFORMATION Name: Name: Address: Address: Contact: Contact: Phone: Phone: Email: Email: Delivery Hours/Iinstructions: Acknowledged and Accepted by: Authorized Buyers Name (PRINT) Authorized Buyers! Signature Title Date Phone Email Remit orders to: MOHAWKI LIFTS LLC POE Box 110, Amsterdam, NY: 12010 HUNEREMOMAAIUETECOM ZI Grants Updated- 6/17/25 Title Amount Status NWFW/MD/NERDA $971,850 Draft Stormwater Master Plan Complete. Water Quality portion is on hold. FDEM $660,943 Hazard Mitigation. Elevation of (12) lift stations and switch gear for $5,000 Washington Gym Generator Power. Submitted 3/6/20. 25% match. Approved 12/16/22 FEMA 1.4M Clifford Sims Park Repairs due to Hurricane Michael. Approved 4/21/23. The project is complete and we have requested reimbursement. Historic $497,495 Centennial Bldg. Rehab. Grant awarded. The project is complete Resources/Hurricane and we have requested reimbursement. Michael CDBG-DR $9,996,000 Sewer Rehab- City Wide. Approved 5/21. CCTV work approved. National Park $83,000 Washington Gym Rehabilitation. Submitted by UF. Approved and System/Hurricane will be administered thru the State of Florida Division of Historical Michael Resources Historic $327,707 Cape San Blas Lighthouse Complex. The project has been re-bid. Resources/Hurricane Approval has been given for the amended scope of work by the Michael State. USDA $4,000,000 Potential 65% loan/35% grant for new Government Complex. The funding request is on hold. COVID-19 Rescue $1,786,545 Grant Agreement signed 9/15/21. Funds received. $1,000,000 Plan allocated for 10th Street Sports Complex & $786,545 for Road Paving already spent. FDEO $675,426.00 Commercial District Waterline Replacement. Grant Approved 4/8/22. Phase Lis complete. FDEP Water $965,000 System Wide Septic to Sewer for 175 connections. Grant Protection Funds Application approved 11/10/21. Accepting Applications for service. FDEP Water $4,300,000 Beacon Hill Sewer. Grant Application Approved 11/9/21. The Protection Funds collection system and lift station is constructed. City Staff is making taps. FDEP $218,895 Resilient Florida (Study of PSJ). Submitted 8/30/21, Working with UF. FDOT/SCOP $575,417.65 Application for re-surfacing Allen Memorial. Approved on 8/23/22 for the 2024 fiscal year. The contract was awarded to Roberts & Roberts. NOAA $280,000 Stormwater Management (H&H) Study, Approved 4/21/23 $1,563,611 Phase II Application submitted 12/19/23 FDOT Phase I $100,000 Hwy 98 Beautification Grant, Approved 12/16/22. Coastal has FDOT Phase II $129,580 completed the design. Out for bids Phase I approved 1/10/24 Z2 Legislative Request $1,500,000 Road Paving, submitted by Clark Smith approved in the 23/24 State 2023 Budget. Grant being worked thru FDOT. FDEP/SRF $102,000 Lead and Copper Service Line Inventory. Additional $9,800 Grant/ Loan/$98,000 $10,200 Loan Approved as well. The project is complete. Grant FDEP/SRF $1,506,338 Downtown Water line Replacement Phase I. Approved, Application Loan/$655,456 submitted on 11/2/23 Grant Gulf Consortium $750,000 Signed the sub-grant agreement with Gulf County on 10/31/23 for the ESAD Purchase re-imbursement FDOT $43,000 Police Dept. - Occupant Protection. Application submitted on 2/27/24. The grant was approved and signed by the City on 10/15/24. FDOT $561,884.66 Ave C & D Paving SCOP Grant. Application submitted 3/25. Historic Resources $1,000,000 Washington Gym Improvements. 25% match required. City/County/ (FDHR) UF partnership. Application submitted 5/31/24. NWFWMD $80,000 Water Plant Backwash Reuse Project. Estimated $200,000 project, Grant has been approved. Legislative Request $2,000,000 Fire/Police Public Safety Facility 2025 $300,000 Core Park Restrooms CDBG $1,780,790 MLK Blvd. Revitalization- Submitted 5/25 $1,723,660 Washington Gym improvements- Submitted 5/25 National Fish & $400K 60% Design for a Stormwater Pond on Ave A Wildlife $100K 60% Design for a new Weir at Buck Griffin Lake- Submitted 5/6/25 Z3