City Hall Commission Chambers 3650 NE 12 Avenue * * Oakland Park, Florida 33334 FLORIDA MINUTES PLANNING AND ZONING BOARD MEETING MARCH 10, 2025, 6:30 P.M. The regular meeting of the Planning and Zoning Board of the City of Oakland Park, Florida was called to order at 6:30 p.m. by Chair Doren. ROLL CALL Present: Also Present: Member Patrick Gross Lia Castro, Recording Secretary Member Coby King Rick Buckeye, Planning & Zoning Supervisor Member Wallis Peterson Sean Swartz, City Attorney Vice Chair Scott Rivelli Diego Penaloza, Senior Planner Chair Jack Doren Sierra Marrero, Director of Engineering and Community Development PLEDGE OF ALLEGIANCE Board members recited the Pledge of Allegiance. PRESENTATIONS 1. BrowardNext Update Ms. Barbara Blake Boy, Executive Director, Broward County Planning Council, gave a presentation on the updated Broward County Land Use Plan, a copy of which is available in the public record. Her comprehensive overview included the historical growth and development patterns, as well as planning strategies under consideration to accommodate future growth. The differences and similarities between County and municipal plans were also reviewed. Following is a summary ofkey updates and discussion points: The recent change by the County to combine industrial, commercial, employment center and office park categories into a single category was described. Expanded activity center boundaries will be reflected in the County plan when the School Board Educational Mitigation Agreement is finalized. The adoption processes for small and large scale land use amendments were outlined; it was noted that the Western two-thirds of the County is designated as conservation and water supply lands. City of Oakland Park MINUTES March 10, 2025 Planning and Zoning Board Meeting Page 2 Tools and policies to address resiliency planning; new development patterns; multi-modal transportation; natural resource protection; affordable housing and density formula updates were discussed. Ms. Blake Boy explained the required seven-year review of the Broward County Land Use Plan is a current area of focus. She shared that would include memorializing single-occupancy residential; additional classifications for bonus density to expand opportunities for affordable housing; modernizing tools for "dash-line" areas; and additional platting exemptions and policies. School impact fee reductions and the exemptions process were discussed, as were mixed income requirements, accessory dwelling units and expansion of redevelopment right. Resiliency planning, transportation policies, and alternative parking technologies would also be addressed. Ms. Blake Boy clarified the County addresses public transportation and traffic signaling challenges through a layered approach when it comes to County Land Use Plan amendments. She explained the analyses are typically performed to identify net impact, through traffic engineering and transit planning and that BrowardNext anticipates adoption of finalized revisions and updates by April 2026, given the required public hearing and County Commission approval processes. Chair Doren took a moment to welcome the new Assistant City Manager, Mr. Andrew Thompson, and to acknowledge Rick Buckeye on his promotion to Planning Supervisor. 2. Approval of Minutes - February 10, 2025 Vice Chair Rivelli moved to approve the minutes of February 10, 2025. Member Gross seconded the motion, which prevailed by the following vote: YES: Board Member Gross, Board Member King, Board Member Peterson, Vice Chair Rivelli and Chair Doren. 3. Public Comments At this time, any person will be allowed to speak on any matter that pertains to City business for a length of time not to exceed four minutes per person. None. ITEMS TO CONSIDER 4. Case #CD23-17PC "Cypress Crossing - Master Development Plan" A public hearing to consider an application by Cypress Creek Leaseholder, LLC requesting a consideration of a Master Development Plan approval in a Planned Commerce Center District (PCC) within a Planned Business Center (PCC-2) Subdistrict for the development of 25,000 square feet of Commercial Use per Sec 24-55, and the granting of286 Flexibility Housing Units pursuant to Section 24-72, for the subject property located at the southwest corner of East Cypress Creek Road and Interstate 95 identified with parcel identification City ofOakland Park MINUTES March 10, 2025 Planning and Zoning Board Meeting Page 3 numbers 4942-10-46-0020 and 4942-10-46-0021, and consideration of the following City Commission Waivers; to approve the increase in maximum building height from four stories or 50 feet to eight stories or 88 feet 6 inches; Waiver to approve a waiver pursuant to Section 24-55(E)(1) to reduce the required 10 gross acres of continuous land to 8.497 gross acres of continuous land; Waiver to approve a waiver pursuant to Section 24-55(G)(1) for the reduction in the minimum front setback on the north side ofthe property; Waiver to approve a waiver pursuant to Section 24-55(G)(1) for the reduction of the minimum side setback of the West side for the residential mixed-use building from the required 15 feet to 11.1 feet to accommodate an architectural overhang; Waiver to approve the increase of number of Freestanding Monument Signs from one to two per frontage pursuant to Section 24-148, Table 2A, and Landscape Waiver Adjustment to reduce the twenty-five-foot landscaped area along any trafficway street or major thoroughfare per Section 24-55(F)(2) of the code. The 25-foot area has been reduced to 11.1 feet along East Cypress Creek Road. Mr. Diego Penaloza, Senior Planner, presented the Staff report. He explained the request was for final Master Development Plan approval of the subject property which consists of6.95 net acres; 8.4 gross acres. The existing use is the FDOT Park & Ride site; the applicant is proposing a mixed- use, mid-rise multi-family building with 286 units and 25,000 square feet of commercial retail space. It was noted the existing PCC-2 zoning would remain unchanged, and he reiterated the project was seeking approval from the Planning and Zoning Board, prior to going to the City Commission, and obtaining final Master Development Plan. Mr. Penaloza stated the future land use is Commercial, surrounded by a transportation zoning designation; another Neighborhood Participation Meeting was planned for the following day. He then reviewed the general layout ofthe development as proposed to the DRC and noted that they were very close to resolving the outstanding issues. The following key components were reviewed: Oni the North portion of the site, two 7,500 square foot retail buildings with 76 surface parking spaces; two loading areas and recycling areas; and pedestrian connectivity that includes a trellis along Cypress Creek Road. Along the South portion, the mixed-use, mid-rise building with a parking garage. It will consist of 56 studios; 142 one-bedrooms, 86 two-bedrooms, and two three-bedroom units. The building footprint will be 51,000 square feet of mixed-use areas and include the residential lobby; a 5,726 square foot retail lobby; a 2,748 square foot co-working area exclusively for residents; other resident amenities to include a pool area, lounge sitting areas, and fire tables. Ms. Nectaria Chakas, Lochrie & Chakas, P.A., made a presentation on behalf of the applicant. She provided a detailed explanation of the project components, discussed the site plan, and justifications for the requested waivers. Ms. Chakas noted that FDOT owns the property and had entered into a long-term lease with her client to redevelop the site into a transit-oriented development. She explained the complexities ofthe development which includes a split municipal boundary line that runs along the main driveway, effectively dividing the property between the City of Oakland Park and City of Fort Lauderdale. Ms. Chakas' presentation included detailed renderings and site plans to illustrate the building design which includes a large parking garage with 700 parking spaces and al bus depot; the unique, City ofOakland Park MINUTES March 10, 2025 Planning and Zoning Board Meeting Page 4 signalized traffic circulation patterns were explained. The plan for the commercial outparcel buildings was also outlined; that area will include 76 surface parking spaces and 13 parallel spaces along the perimeter ofthe site. The parking garage will include 509 residential parking spaces. She noted that the garage will be oversized to also accommodate the commercial and Park & Ride spaces. Ms. Chakas explained the phasing of the project; the Fort Lauderdale side would be developed first due to a requirement to replace the existing Park & Ride parking; the Oakland Park portion would be developed afterwards in three phases: roadway network, commercial buildings, and then the mixed-use residential building. Renderings of the components of the Oakland Park side were presented. Highlights included the main building which would be connected to the parking garage. There would be a recreational deck on the ground level, and two 7,500 square foot commercial outparcel buildings. She noted that approximately half of the commercial space was allocated for restaurant space and would include outdoor dining areas along Cypress Creek. The new streetscape was designed to be continuous across boundary lines along Cypress Creek in urban form. The average square feet of each unit-type within the eight-story mixed-use building was outlined. Ms. Chakras explained the requested waivers: 1. To reduce the required 10 gross acres of continuous land to 8.497 gross acres of continuous land; 2. The minimum acreage waiver request was a formality given that the property is already zoned PCC-2 and never met the minimum gross acreage requirement; 3. The request for a waiver to allow an increased building height is compatible with existing structures in the area; 4. Two setback waivers request are due to irregular property lines caused by an existing turn lane, and irregular municipal boundary lines are close to the covered pedestrian arcade overhang (as opposed to the building); 5. The landscape buffer waiver is to reduce the required 25-foot landscaped area with a three- foot berm, to an 11.1-foot landscape buffer with no berm, because they are trying to create an urban form and remove obstacles between pedestrians on the sidewalk and the development. She highlighted they are providing a 25-foot buffer between the buildings and curb to provide continuity with the Fort Lauderdale side; 6. An allowance for an increase from one monument sign per frontage to two was needed in order to support the businesses in the development. Chair Doren opened the public hearing. There being no one to speak, he closed the public hearing. Vice Chair Rivelli expressed concern with the delayed timeline for the Oakland Park side ofthe project in light of the current economic environment, and inquired whether any adjustments were being made to the business plan to ensure completion of the project. Ms. Chakas expressed confidence in the strength of the market and viability of the project, citing recent investments in the Uptown area of the City of Fort Lauderdale, and ongoing redevelopment efforts in the City ofOakland Park MINUTES March 10, 2025 Planning and Zoning Board Meeting Page 5 surrounding area. She clarified that the City of Fort Lauderdale site plan is approved at a Staff level; sign-off is expected next month once the property is rezoned. She acknowledged that the estimated 2026 build-out may be a bit aggressive. Member Peterson asked several questions regarding the design and impact ofthe project. Parking garage screening facing I-95. It was clarified that the screening would consist of metal work, similar to that used on the Sky Building, to create a cohesive aesthetic with the Fort Lauderdale side oft the development. Landscape waiver and impact of berm reduction on drainage. Ms. Chakas assured the Board that drainage had been accounted for elsewhere on the site, with designated green areas as well as drainage infrastructure. I-95 ingress/egress. Ms. Chakas clarified the proposed traffic flow, including the signalized intersection, and the right-in/right-out and left-in access points on the other side; the design discourages cut-through traffic from I-95. Parking spaces. Ms. Peterson noted a discrepancy between the materials and the presentation. Ms. Chakas clarified that 572 residential spaces are being provided; the parking study indicated a requirement for 375 spaces for the residential component, but the project provides 509 spaçes in the garage (a ratio of 1.78 spaces per unit), exceeding the 1.3 spaces per unit requirement. Garage parking would primarily serve residents but would also be available for commercial visitors. Perimeter and surface parking spaces would also be available for residents as well as commercial visitors. Rental units VS condominiums. Ms. Chakras affirmed the units are slated to be rental at market rates. Member Gross raised several questions regarding the design and functionality of the project: Rationale on the split retail buildings located on the corners as opposed to fronting Cypress Creek. Ms. Chakas explained that the split design allows for better visibility of parking from Cypress Creek Road, which is important for attracting retail customers. Loading zones. Ms. Chakas pointed out the three loading zones on the site; she clarified that the dumpster enclosure walls would be eight feet in height. Location of mechanical equipment. Ms. Chakas confirmed that air conditioning equipment would be located on the roof and screened by parapets. Northeast intersection and light signals. Ms. Chakas affirmed there is currently a signal at the northeast intersection as well as a dedicated right-turn lane. Traffic engineer John McWilliams, Kimey-Horn, confirmed that ramp metering would be implemented on the ramp to I95. Chair Doren raised a number of detailed questions and observations: DRC Report. He noted the absence of a DRC report in the backup materials. Mr. Penaloza affirmed the DRC had reviewed the project; he shared he is working to resolve one or two outstanding comments, and he would ensure that DRC comments are provided in future agenda packets. Park & Ride Trip Generation Analysis. Chair Doren questioned the statement in the Traffic and Parking section that "no credit was taken for the existing facility for the purposes of the City of Oakland Park MINOTES March 10, 2025 Planning and Zoning Board Meeting Page 6 trip generation analysis." Mr. McWilliams explained the Park & Ride surface lot was shrinking, but the spaces were not being fully utilized, and spaces are being allocated on the Fort Lauderdale side ofthe garage. They opted not to collect data to take a credit because the volume was nominal. Potential for traffic backup on Cypress Creek Boulevard. Ms. Chakas affirmed there is currently a signal at that Northeast intersection; there is not one at the Western exit on Cypress Creek. Chair Doren expressed concern about traffic back-up on Andrews Avenue. Mr. McWilliams acknowledged the existing congestion in the area; he stated the traffic study indicated the project would not significantly worsen the situation, assuming proper signal timing adjustments over time by Broward County. The project is anticipated to generate a 1% increase in traffic. Co-working space parking demand. Ms. Chakas clarified the co-working space is intended for residents only and not expected to generate significant additional parking demand, as it primarily consists of individual workspaces rather than conference rooms. Floor area ratio. Chair Doren pointed out a minor inconsistency. Ms. Chakas clarified the proposed FAR is 0.99 and within the 1.0 limit; she agreed to revise it to be consistent instead ofr rounding up. Density/Flexibility Units. Chair Doren referenced language on page six of the narrative regarding Section 24-55 (B)(2)(b) of the Land Development Code and inquired whether the project was contingent on the City Commission's approval of that code amendment. Ms. Chakas confirmed the code amendment had already been adopted. Security Measures. Chair Doren inquired whether there had been any updates in consideration of security staff since the most recent submittal of the narrative on September 20, 2024 indicated that on-site security staff for crime prevention had not been fully programmed. Ms. Chakas explained security measures, such as cameras and staffing, are typically determined by the management team once the building is occupied. Chair Doren reiterated his concern that security concerns be addressed prior to that time. Art installations. Chair Doren noted a discrepancy in the narrative. Ms. Chakas clarified the narrative refers to public art installations, which are still under consideration; the amenity deck will include internal art and sculptures. Recreation area. Ms. Chakas clarified the 2.15 acres of recreation per resident requirement in the City's Comprehensive Plan did not apply within the boundary of the project. Rounded building corners. Chair Doren noted some architectural renderings showed rounded corners whereas others did not and requested clarification. Ms. Chakas acknowledged the discrepancy and clarified the upper floors ofthe building would have rounded corners as shown on some drawings on the civil plan; she indicated that would be fixed. Discussion ensued regarding the waivers request; Chair Doren noted he was generally in favor of approving them. While Ms. Chakas did not have a rendering of the trellis, she explained it would run along the parking area and be similar to the one installed at the Fresh Market and Trader Joes. Chair Doren commended the applicant on the design of the project, which he felt was very upscale, attractive, and well thought out. City of Oakland Park MINUTES March 10, 2025 Planning and Zoning Board Meeting Page 7 Vice Chair Rivelli inquired about the plan for the Park & Ride facility during construction. Ms. Chakas acknowledged there would be some disruption and explained that only a portion of the site would be used for staging; bus service would be temporarily relocated as agreed to by Broward Transit and FDOT. Chair Doren commended Kimley-Horn for their work on the comprehensive traffic study. Ms. Chakas clarified Fort Lauderdale was taken into account when the traffic report was done; trash would be rolled into the trucks from either side of the parking structure; consideration of reserved parking levels would be addressed at a later date; and the trellis would be made of aluminum. Member Gross shared he was also in favor of all the waivers. Chair Doren commended the developer for including 450-square foot micro-units in the project, noting the increasing demand for smaller living spaces. Vice Chair Rivelli moved to approve a recommendation to the City Commission in support of the proposed mixed-use Master Development Plan, and allocation of286 Flexibility Housing Units in accordance with Section 24-55 of the Planned Commerce Center District, within the planned Business Center Subdistrict ofthe City ofOakland Park Land Development Code, and all required waivers. Board Member Peterson seconded the motion, which prevailed by the following vote: YES: Board Member Gross, Board Member King, Member Peterson, Vice Chair Rivelli, and Chair Doren. OTHER BUSINESS Flex Units and Redevelopment Units. Member Peterson initiated a discussion about the next steps to replenish flex units given that the applicant had utilized 286 ofthem. Ms. Marrero, Director of Engineering and Community Development, explained once the City falls below 250 flex units, it can apply for redevelopment units through BrowardNext; the process could take one year, and Ms. Marrero stated the City would begin this process immediately upon approval ofthe current project. Member Peterson requested clarification on the DRC review procedures. Ms. Marrero reviewed the applicable procedures, and highlighted that the DRC cannot issue a Notice of Approval until a project is technically and fully compliant. Mr. Buckeye added a detailed explanation of the different scenarios and criteria for DRC review, distinguishing between Minor and Major developments, and the various approval pathways as outlined in the Land Development Code. It was clarified amended conditional uses could also go before both the DRC and the Planning and Zoning Board before proceeding to the City Commission depending on the level of amendments required. Ms. Marrero proposed a more comprehensive presentation on DRC procedures at a future Board meeting. City ofOakland Park MINUTES March 10, 2025 Planning and Zoning Board Meeting Page 8 Member Gross inquired whether a small-scale site plan approval process exists in Oakland Park, similar to one recently implemented in Sunrise. Mr. Buckeye explained the Code in Oakland Park distinguishes between Minor and Major Amendments, with different review requirements for each. Member Peterson raised the issue of providing more detailed minutes of Planning and Zoning Board discussions to the City Commission rather than summaries as she did not feel the current two-line summaries adequately conveys the nuances ofthe deliberations by the Board. A lengthy discussion ensued regarding the legal and logistical implications of providing more detailed information; concerns were raised about potential legal challenges with the inclusion of extraneous information that could have negative impacts. Ms. Marrero highlighted the importance of complying with the 180-day timeline in light of compliance required for public hearing requirements. The consensus was that Staff would provide a verbal summary ofk key discussion topics during City Commission presentations. Chair Doren acknowledged and apologized for the tone of his earlier comments regarding the missing DRC report. Ms. Marrero reiterated the commitment by Staff to attach DRC comments to future agenda packets, and referred Members to the online DRC links as an additional resource. ADJOURNMENT ADJOURN: The meeting was adjourned at: 8:59 p.m. CITY OF OAKLAND PARK, FLORIDA // - a Gar JACK DOREN, CHAIR ATTEST: ha Canbis. LIA CASTRO, BOARD SECRETARY