MINUTES OF THE SANFORD TOURISM DEVELOPMENT AUTHORITY SANFORD, NORTH CAROLINA SPECIAL CALLED MEETING Members of the Sanford Tourism Development Authority ("TDA") met in the Buggy Conference Room at 115 Chatham Street, Sanford, on Wednesday, February 12, 2025, at 5:30 PM. Present Emalee McCracken, Chair Wendy Bryan, Executive Director Jamie Kelly Bethany Stephens, Finance Office Jeffrey Zukosky John Lipscomb PJ Patel Mike Stec Absent Ed Strickland, Vice Chair Kevin Brown Tina Gross Board Chair Emalee McCracken called the meeting to order at 5:30 PM. PUBLIC COMMENT No public comments were made. APPROVAL OF AGENDA (Exhibit A) PJ Patel made a motion to approve the agenda. Seconded by John Lipscomb I the motion carried unanimously. APPROVAL OF CONSENT AGENDA Jeff Zukosky made the motion to approve the agenda as presented. John Lipscomb seconded the motion, and the motion carried unanimously. REGULAR AGENDA A. Summary of Financial Statement (Exhibit B) Bethany Stephens reported the TDA summary of revenues as of 1/23/2025. Occupancy tax income received in November 2024 was! $38,247.58. Occupancy taxi income received 2 in December 2024 is $47,337.72. The fund balance ending January 23, 2025, is $253,849.63. Jamie Kelly made a motion to accept the financial reports as presented; seconded by PJ Patel, the motion carried unanimously. B. Consider Amendment to 2024-25 Operating Budget (Exhibit C) Bethany Stephens presented an amendment to the TDA Annual Operating Budget in the amount of $13,860.00. Wendy Bryan stated that the funds would be used to renew the STR Costar report and to schedule a spring photo shoot for the Dennis A. Wicker Civic Center along with developing four new blogs and update six existing blogs. PJ Patel made a motion to approve the budget amendment as presented. Seconded by Jamie Kelly, the motion carried unanimously. NEW BUSINESS A. The board considered event sponsorship requests from the following entities: a. $1,200 for the gth Annual International Culture Night to be held on March 6, 2025. This event is hosted by El Refugio. PJ Patel made the motion to approved this sponsorship as presented. Seconded by Jeff Zukosky, the motion carried unanimously. b. $5,000 sponsorship for the Broadway Our Way Festival to be held on April 19, 2025. The event is hosted by the Town of Broadway. PJ Patel made the motion to approved this sponsorship as presented. Seconded by Jamie Kelly, the motion carried unanimously. C. $2,500 in-kind sponsorship for Strawberry Jammin'. The request was made by Downtown Sanford, Inc. Downtown Sanford, Inc. and Visit Sanford co-host this event. PJ Patel made the motion to approved this sponsorship as presented. Seconded by Jamie Kelly, the motion carried unanimously. d. $5,000 sponsorship ($3,000 paid and $2,000 in-kind) for Carolina Indie Fest to be held May 23-24, 2025. This event is hosted by Hugger Mugger Brewing. Jamie Kelly made the motion to approved this sponsorship as presented. Seconded by Jeff Zukosky, the motion carried unanimously. ADIOURNMENT John Lipscomb made a motion to adjourn the meeting; seconded by Jeff Zukosky, the motion carried unanimously. The meeting ended at 7:02 PM. 3 ALL EXHIBITS CONTAINED HEREIN ARE HEREBY INCORPORATED BY REFERENCE AND MADE A PART OF THESE MINUTES. Emalee McCracken, TDA Chair Wbpubu up Wendy Brfan, Executive Director for Sanford TDA 4