TOWN OF ELK PARK December 2nd, 2024 REGULAR MEETING & Attending: D MANCI Mayor: Daniel Boone Alderman: Tony Eller, Brad Benfield, Mike Smith, Darlene Hicks, and Alice Whittington Employees: Tyler Boone, Jennifer Beam, Jason Markland Guest: Susan Johnson, Jamie Shell (Press) Call to Order The meeting was called to order by Mayor Daniel Boone, and Brad Benfield began the meeting with an invocation. Approval/Amendment of the Agenda The agenda was reviewed for any necessary amendments, and a motion was made by Brad and seconded by Tony to approve the agenda. All in favor. Guests - Public Comments Keith Emory with Insight Planning updated the board with the process for filing with FEMA. He stressed that following a meeting with FEMA on December 3rd, > 2024, the town has sixty days to turn in a damage assessment. Keith stated all damages need to be processed through the clerk, as Jennifer is the one communicating with FEMA. Keith also stressed the need for all time, damage, and other projects to be well documented for FEMA. Approvals or Disapprovals November Minutes The board minutes from November were reviewed. A motion was made to approve by Brad. Mike seconded the motion. All were in favor. October Financial Statements The October financial statements were briefly discussed, with no questions raised from the board. A motion was made to approve the October financial statements by Brad. The motion was seconded by Darlene. All in favor. November Bills A review of the November bills was discussed. A motion to approve the November bills was made by Brad and Mike seconded. All in favor. Water/Sewer Releases Mike made a motion to approve the following water/sewer releases: 1. Michelle Fuller - $713.22 2. Lala McKinney $183.38 3. Michelle Dearmin/Elijah Hayes - $335.36 4. Jerry Guinn - $256.30 5. Herman Benfield - $691.44 6. Brad Benfield - $197.26 Tony seconded the motion. All in favor. Old Business Mayor Boone asked Tyler about the pump replacement at well one. Tyler stated that he and Jason will have to replumb the well before the pump can be replaced. Employee Reports: Mayor Boone asked Tyler if he had any suggestions on how to lower his comp time. Tyler stated he would rather get paid for it. Brad stated, with only two full-time employees, it is hard for Tyler not to build up time. Tyler asked why it is such a big deal to retain comp time. Mayor Boone stated it is a liability for the town. Alice suggested asking other towns and the League of Municipalities what other towns do to reduce comp time. Jason stated that he is getting salt from High South in the upcoming week. Mayor Boone asked if the town is running low. Jason answered no. Discussion By Mayor And Board Alice asked how the Christmas event went this year. Mayor Boone answered it went well. Mayor Boone stated the board needs to figure out what they would like to do when it comes to planning events. Brad suggested an event committee. The board agreed. Alice asked if the town could be looking for a used bucket truck to include in the equipment upgrade plan. Mayor Boone agreed it would be nice to have one for town decorations and maintenance. Mike asked when the judging would take place for the Christmas light contest. The board agreed on Thursday, December 19th. Mike asked Jennifer about auto-draft for utility bills. Jennifer stated that she has it set up and would get him a form for the lodge. Alice asked who else wanted to meet with the two county commissioners and Sheriff Henley about the mutual aid agreement. Mayor Boone suggested Mike go with Alice. Alice stated she would get with the sheriff and set a time for the meeting. Alice asked if WithersRavenel would apply for FEMA assistance for the emergency work completed after the hurricane. Jennifer stated that the RFP posted for the disaster relief consultant firm will determine who will help her file for the town. Keith, with Insight Planning, explained the procurement process and suggested the town file for a loan with the DEQ to assist with paying for repairs and services from the hurricane. Adjournment Mayor Boone asked for a motion to adjourn the meeting. Mike made the motion, and it was seconded by Alice. All in favor. MAYOR DANIEL BOONE CLERK JENNIFER S. BEAM TOWN OF ELK PARK DECEMBER 16, 2024 7 HED MANCN SPECIAL MEETING AGENDA: 1. CALL TO ORDER BY MAYOR DANIEL BOONE 2. INVOCATION 3. ITEMS FOR DISCUSSION: RFP for Disaster Recovery Election Term Ordinance Mini-Split Outage at Old Town Hall DEQ Loan for Disaster Recovery 4. MEETING ADJOURNMENT MINUTES FOR SPECIAL MEETING: Attending: Mayor: Daniel Boone Alderman: Tony Eller, Brad Benfield. Mike Smith, Darlene Hicks, and Alice Whittington Employees: Jennifer Beam Guest: Jamie Shell (Press) The special meeting was called to order by Mayor Boone and the invocation was given. Jennifer stated there were five firms to submit their information for Disaster Recovery Consulting for the town. Jennifer told the board out of the five, the two firms that she recommends are the two that have experience with the town's systems, WithersRavenel and Insight Planning. After a discussion concerning the two companies, the board decided unanimously on using WithersRavenel for our disaster recovery consultants with a motion from Darlene and seconded by Mike. Mayor Boone asked for a motion to adopt the new election term ordinance for the Town ofl Elk Park. Brad made the motion, Darlene seconded the motion, all in favor. Mayor Boone stated the mini split at the old town hall has a leak, Mayor Boone recommend replacing it with a unit that cost around six hundred and ninety-nine dollars. Alice asked ifthat is something that could be covered from the storm. Mayor Boone answered, yes he believed it would. Jennifer mentioned the loan from DEQ that Kevin Amory from Insight Planning told the board about last meeting. She told the board that she spoke with the town's attorney about the loan and the impact it would have on Elk Park. Jennifer continued; the town could borrow up to three million dollars for assistance from the hurricane at no interest for twenty years. Ifthe town did not use the funds, they could sit in an interest-bearing account and the town could keep the gained interest at the end oft the loan terms. After some discussion, Mayor Boone asked for a motion to approve filing for the loan with DEQ. Brad made a motion to approve, seconded by Alice. All in Favor. Mayor Boone asked for a motion to adjourn the meeting. Mike made a motion seconded by Brad. All in Favor. TOWN OF ELK PARK NOVEMBER 4TH, 2024, REGULAR MEETING Attending: Mayor: Daniel Boone ED ARCE Alderman: Tony Eller, Mike Smith, Darlene Hicks, Alice Whittington and Brad Benfield Employees: Tyler Boone, Jennifer Beam, Jason Markland, Bentley Boone, Jason Markland Jr. Guest: Susan Johnson, Mark Trivett, Jamie Shell (Press) Call To Order The meeting was called to order by Mayor Daniel Boone and Mike Smith began the meeting with an invocation. APprovalAmendment OfThe Agenda The agenda was reviewed for any necessary amendments. Mayor Boone asked if anything needed to be changed or added. A motion was made by Mike and seconded by Tony to approve the agenda. All in favor. Guests - Public Comments Mark Trivett attended the meeting to address the board with concerns about water pressure. He stated that his pressure is down to as low as five pounds, against the standard ofthirty pounds for residential areas. It was discussed that previous attempts to resolve the issue included installing pumps, of which the resident has lost four in seven years. The town acknowledged the problem was in part due to an incorrect connection to the non-pressure side. A proposed solution detailed tapping into the correct pressure side, with cooperative efforts from the town and the resident. After some discussion from the board, a motion was made by Mike to reimburse Mark for a pressure pump in the amount of $926.29. The motion was seconded by Alice. All in favor. The board discussed the town policy around compensation for damage due to incorrect installations and lack of water pressure. Although town ordinances typically excuse the town under various conditions, Mark sought reimbursement from the town. The board ultimately sympathized with Mark due to misunderstanding over provided services and following the discussion from the board, a motion was made by Mike to reimburse Mark for a pressure pump in the amount of $926.29. The motion was seconded by Alice. All in favor. Approvals Or Disapprovals October Minutes The minutes from October were reviewed. Alice asked for a correction to the minutes regarding the removal of a walk bridge on Little Elk and made a motion was made to approve the October minutes with noted changes. Darlene seconded the motion. All were in favor. September Financial Statements The September financial statements were briefly discussed, with no questions raised from the board. A motion was made to approve the September financial statements by Mike. The motion was seconded by Brad. All in favor. October Bills A review of the October bills, including a notable expense for a generator rental, was discussed alongside potential reimbursements through FEMA. A motion to approve the October bills was made by Mike and Tony seconded. All in favor. Water/Sewer Releases Mike made a motion to approve a water/sewer release totaling $312.72 for Jewel Potter. Tony seconded the motion. All in favor. Old Business Vote to Change Election Terms A motion to change election terms was made by Brad and seconded by Alice. All were in favor. Vote to Change the Governing Type From Board of Aldermen to Town Council A motion to change the governing type from "Board of Aldermen" to "Town Council" was made by Mike and seconded by Brad. The motion passed unanimously. Culvert at Reservoir Hill Mayor Boone stated he spoke with DOT concerning the culvert at Reservoir Hill. The Mayor continued that the state is supposed to get it cleaned out. Purchasing Picnic Tables & Benches Mayor Boone proposed the town invest in durable picnic tables to replace existing degrading equipment at the park. After some discussion. A motion to purchase eight picnic tables for $5,000 was made by Darlene and seconded by Tony. All board members voted in favor. Wastewater Plant State Inspection Update Tyler gave an update on the state inspection at the town's wastewater plant. He stated that before Hurricane Helene, the state inspection went well, and everything looked good. Hazard/Comp Pay Mayor Boone suggested compensating Tyler for 85 hours of overtime due to working in the hurricane. The board postponed discussion to the closed session. New Business Adopt the Following Policies: Jennifer presented a range of policies that were viewed by the board, including Record Retention, Eligible Use, Allowable Cost, Civil Rights Compliance, Nondiscrimination, Conflict of Interest, and Procurement. A motion to adopt the presented policies was made by Brad and seconded by Darlene. All members were in favor. Quote on Well One: Mayor Boone asked Tyler to brief the board on a quote for necessary maintenance on well one. Darlene made a motion to approve the $12,464.61 for well one maintenance and Alice seconded, with all in agreement. Town Equipment Update Plan: Mayor Boone said he would like the board to consider a five- year plan for equipment replacements or upgrades. He stated the plan would include phased expenditures proposed over the coming years for backhoes, trucks, and any other additional equipment. New Well: The board discussed the location of a new well. Mayor Boone asked the members to think about locations that might work. New Salary Study: Mayor Boone stated he would like to get the N.C. league to conduct another salary study for the town before next year's budget. Mayor Boone asked the board if they would like the town to host a Christmas light competition this year. The board agreed it would be a good idea. Mike suggested giving $300 to the first- place winner, $200 to second place and $100 to the third-place winner. The board agreed. Mayor Boone told the board that Lowe's hardware donated a UTV to the town. Employees Reports: Mayor Boone stated the Christmas lights will be put up this week. Mayor Boone asked Tyler to update the board on a large water leak. Tyler stated the leak was in Cranberry and was the cause of a good bit of water loss. Jennifer Beam: Jennifer asked the board about purchasing a laptop. She stated it would be beneficial to the meetings as well as in the office. Jennifer continued; she would like to start looking for someone to work approximately twenty hours a week. Lastly, Jennifer asked if the study by the N.C. league could include a work study based on what clerks, finance officers and administrators do for towns similar to Elk Park. Alice mentioned there is a lot more going on now in the office with disaster and recovery part- time help and the purchase of a laptop could potentially be covered through FEMA. Mayor Boone agreed with the work study and asked the board to approve the purchase of a laptop. Mike made a motion seconded by Darlene. All in favor. The board agreed for Jennifer to hire a part- time office assistant. Discussion By Mayor And Board Brad made mention of kids climbing on the roof of the stage and asked Jason to an keep eye on the park to make sure it doesn't happen again. Jason asked the board about trash pick up and stated the dump truck is getting worked on. Mayor Boone suggested using a trailer to haul trash this week. Alice asked about a fence above the basketball court. Mayor Boone answered yes, there is a lot more fencing to be put up at the park. Mayor Boone told Jason ifthe fence company doesn't start in the next couple of weeks to call another company. Mayor Boone asked for a motion to go into closed session. Mike made the motion, seconded by Darlene. All in favor. Closed Session - End ofYear Bonus Mike made the motion to give $200 to part-time police chief, Jack McCloud. Seconded by Tony. All in favor. Brad made the motion to give part-time maintenance employees Bentley Boone and Jason Markland Jr. $100, seconded by Tony. All in favor. Brad made the motion to give Mayor Boone $1,000, seconded by Tony. All in favor. Brad made the motion to give full-time employees $1,000, seconded by Alice. All in favor. Brad made the motion to pay Tyler Boone 87.87 hours of compensation time. The motion was seconded by Tony. All in favor. Adjournment The meeting adjourned at 7:40 pm with a motion by Mike and seconded by Brad. All in favor. Lemmalons Ban MAYOR DANIEL BOONE CLERK JENNIFER S. BEAM TOWN OF ELK PARK OCTOBER 7TH, 2024, REGULAR MEETING Attending: - Mayor: Daniel Boone D AKCN Alderman: Tony Eller, Mike Smith, Darlene Hicks, and Alice Whittington Employees: Jennifer Beam, Jason Markland, Chief Jack McCloud Guest: Jamie Shell Press, Kaytlyn Lamb, Cindy Thompson, Chris Rosenboom Withers Ravenel, Mike Kale Withers Ravenel, Catherine Anderson FEMA, Ronnie Warren FEMA, Emily Dellinger Freedom Trail Elementary, Jamie Johnson Cranberry Middle School, Paul Buchanan Avery County Emergency Management Mayor Boone called the meeting to order at 6:00 pm and Mike Smith led the invocation. After adding the fire department contract and pay for part-time employees, Mayor Boone asked for a motion to approve the agenda. Darlene made a motion; Alice seconded the motion all in favor. GUEST: Chris Rosenboom with Withers Ravenel gave the town an update on water and sewer assessments and repairs from hurricane Helene. He stated that Gurney construction started work on the water system. The assessment on the Cranberry pump station will be October gth. He stated that repairs on the line to the school and assisted living facilities are first priority. Alice asked if the water will be turned off during repairs. Chris stated their will be enough water in the Cranberry tank to service the area during the repairs. Catherine Anderson spoke to the board as a representative and point of contact for FEMA. Catherine was followed by Ronnie Warren, the division supervisor for FEMA, who spoke to the board about FEMA's work within Avery County since Helene. Ronnie stated that the disaster recovery center for Avery County will be at the Mayland campus and will be opened in the upcoming days. Ronnie also, gave information about processing FEMA applications as a municipality. Alice asked if Ronnie and Catherine were serving Avery County alone. Ronnie answered yes, he is the division supervisor for Avery County. In conclusion, Ronnie asked the town to let everyone know that FEMA will be at the Elk Park fire to department answer questions on October gth. Kaytlyn Lamb came before the board to ask if there are restrictions on multiple families in a single-family home or if an ordinance prohibits multiple families in an Airbnb within town limits. Mayor Boone stated as of now there isn't an ordinance that prohibits multi-family housing. Cindy Thompson first thanked the town for how fast utilities were available after Helene. Cindy came to the board concerned about a single-family home on Maple Street being used as a multi- family home and housing around fifty individuals. Cindy asked the board to consider regulations on how many people could reside in one location. Mayor Boone stated the town would have to ask the town's attorney, and he did not believe the town could limit how many people were in a household. Jennifer stated that she believed that would implement zoning laws, but she would ask the attorney. Emily Dellinger, the principal from Freedom Trail Elementary School and Jamie Johnson the principal from Cranberry Middle School attended the meeting for an update on the water and sewer system. Mayor Boone asked if they had an estimated date to return to school, Principal Johnson stated no, and they are closed until further notice. Principal Johnson also, thanked the town for the quick repairs on the utility system. Approvals: Mike made a motion to approve the September minutes, Tony seconded the motion, all in favor. Alice made a motion to approve the August finance statements and Darlene seconded the motion. All in favor. Mayor Boone asked for a motion to approve the September bills, Darlene made the motion and Mike seconded the motion, all in favor. The following water leak was approved with a motion by Tony and seconded by Darlene. All in favor. Cranberry Lodge $2,265.68 Mayor Boone stated the lodge is being billed for two locations, as discussed in the September meeting. OLD BUSINESS: Jennifer read the resolution ofintent to change the town's charter that would change the terms of office of the mayor and the two board members that receive the most votes in an election cycle to four-year terms, with the remaining two board members receiving two-year terms of office. The change would also implement the style of the Town's governing board to a town council instead of a board of aldermen. Mayor Boone stated the next election would fall under these terms and the public hearing will be held before the November 4th, meeting at 5 p.m. Mayor Boone asked how they felt about having Halloween this year. Mayor Boone suggested a movie and smores in the park, Mike suggested letting businesses give out candy. The board agreed to advertise the event and start trick or treating at 5p.m. Mayor Boone asked the board about Christmas. Mike asked about Santa. The board agreed to have Christmas in the park on Tuesday, November 26th with Santa at 5:30 p.m. The board voted on the Elk Park Fire Department contract with Mike making a motion and Darlene seconding the motion. All in favor. REPORTS: Jason stated that the fence at the well on Ice Plant will have to be repaired. The board ask him to take picture of everywhere that will need work and keep fuel and mileage records to turn into FEMA. BOARD DISCUSSION: Mike thanked Tyler for his hard work after the hurricane. The board agreed. Tony asked what the part-time maintenance employees get paid. Mayor Boone answered thirteen dollars an hour, and he recommended the town pay fifteen an hour. Tony recommended paying seventeen dollars an hour. After a small discussion. Mike made the motion to pay part-time maintenance employees seventeen dollars an hour. Alice seconded the motion. All in favor. Alice asked about trash and debris pick up. Mayor Boone stated the county has entered a contract for debris removal and any debris within fifteen feet ofa state road would be picked up. Alice asked about the debris at Tolley's and the culvert that goes under Highway 19E. Mayor Boone stated the state might clean it or maybe someone with a small track hoe could clean it. Alice stressed that the culvert is covered with debris and feared what might happen in another weather event. Alice also asked what homes within town limits were a total loss beside Billie Ward's home. Darlene mentioned one on Elk River Road. Mayor Boone asked about a small bridge on Little Elk that will have to be removed for Gurney construction to repair a manhole. Alice said she believed that it is a walk bridge. The Mayor reminded the board that the November meeting will be at 5 p.m. Mayor Boone said Tyler is going to be getting a price on a thumb for the backhoe and he would like for the board to consider the purchase. Mayor Boone asked about getting a generator for the town hall as well as a Starlink. He continued, it would be good to have a place where people could come in the event of another disaster or large power outage. Alice asked if the town hall would act as a shelter and stated the town needs an emergency action plan. Mayor Boone asked the board if they wanted to see if FEMA will cover pay for Tyler during the storm. He asked Jennifer to explain to the board why FEMA might not cover hazard time. Jennifer stated she had spoke to the league and believed that the town had to have an emergency management policy that covered hazard and overtime pay during an disaster. Jennifer stated with the town's policy utilizing comp time she was unsure what FEMA would pay. Jennifer stated the town may be able to file under the county's policy and file joint with the county. Alice asked how the Mayor felt about filing together with the county. Mayor Boone stated that Phillip had talked to him about it, and they do have more resources and he believed the county would take care of the town. Alice was afraid the funds would all be sent to Banner Elk if the municipalities filed together with the county. Alice stated that she felt Withers Ravenel would help us file with FEMA. Mayor Boone suggested adding Tyler's hazard time to comp time for now and then if the board decides to pay him for it,they can vote to do SO. ADJOURNMENT: Mike made a motion to adjourn the meeting. Alice seconded the motion. All in favor. emmillen Sfhoonc MAYOR DANIEL BOONE CLERK JENNIFER S. BEAM TOWN OF ELK PARK SEPTEMBER 3rd, 2024, REGULAR MEETING Attending: Ber, S Mayor: Daniel Boone D MARCS Alderman: Brad Benfield, Tony Eller, Mike Smith, Darlene Hicks, and Alice Whittington Employees: Jennifer Beam, Jason Markland, Tyler Boone Guest: Jamie Shell (Press) Mayor Boone called the meeting to order at 6:00 pm and Brad Benfield led the invocation. Mayor Boone asked for a motion to approve the agenda Mike made a motion, Darlene seconded the motion all in favor. Approvals: Mike made a motion to approve the August minutes, Alice seconded the motion, all in favor. Brad made a motion to approve the July finance statements and Darlene seconded the motion. All in favor. Mayor Boone asked for a motion to approve the August bills, Brad made the motion and Mike seconded the motion, all in favor. The following water leaks were approved with a motion by Mike and Darlene seconded the motion. Scotty's. Appalachian Produce $837.28 Nathan Henley $126.10 Mike Smith explained the Cranberry Lodge still has a leak and they will have it fixed within the next month. There was a discussion about the water meter for the Lodge, also servicing the store that is in the same building. Mayor Boone stated that the store needs to be billed as well. Tony asked why the pipes have a lot of air in them. Tyler answered it is due to the pumps running all the time and he believes the town will have to replace the pump at well one soon. He stated it used to pump ninety gallons a minute, now it pumps forty to fifty gallons a minute. Mayor Boone asked Tyler if he remembered how much a pump costs. Tyler answered around twenty thousand. Tony also asked about when the town will have Halloween in the park. The town agreed on October 31st. Mike asked about the call log and what a deed stamp means. Jennifer stated when someone sells aj property in town, she has to stamp the deed stating the taxes are paid. Mayor Boone asked for a motion to adjourn. Mike made the motion, seconded by Brad. All in favor. emi lon S.Bam MAYOR DANIEL BOONE /CLERK JENNIFER S. BEAM TOWN OF ELK PARK AUGUST 4,2024 REGULAR MEETING Attending: Be a Mayor: Daniel Boone ED MARCH Alderman: Tony Eller, Mike Smith, Darlene Hicks, and Alice Whittington Employees: Jennifer Beam, Jason Markland, Tyler Boone Guest: Jamie Shell (Press) Mayor Boone called the meeting to order, and Mike Smith led the invocation. Mayor Boone asked for a motion to adopt or amend the agenda. Mike made a motion to approve the agenda, and Alice seconded the motion. All in favor. GUEST: Mayor Boone asked Mike Smith to speak on behalf of James Cable. Mike stated that James told him a dog barked all night, keeping him awake. Mike told James that an officer would set up in the area, find out who the dog belonged to, and give them a copy oft the noise ordinance. APPROVAISDISAPROVAIS Mayor Boone mentioned one edit to be made to the July minutes and he asked for a motion to approve the minutes with the edit. Darlene made the motion, and Alice seconded the motion. All in favor. Mayor Boone asked for a motion to approve the June finance statements. Mike made the motion, and Darlene seconded the motion. All in favor. Mayor Boone asked for a motion to approve the July bills. Darlene made the motion, and Alice seconded the motion. All in favor. There were no water/sewer releases. in customers getting their bills. Jennifer said she is going to get with Tyler and Jason and move up the read date, SO customers will get their bills around the first of the month. Mayor Boone asked for an update on the AIA grant. Tyler stated Streametric will soon be putting correlators on the fire hydrants to try and detect our water loss. BOARD DISCUSSION: Mayor Boone mentioned changing the location of the fireworks back towards Old Mill Road or shooting larger fireworks at where they were shot from this year. Mayor asked what day the board would like to celebrate the fourth next year. The board agreed on July 5th as a tentative date to celebrate the fourth. ADJOURNMENT: Mayor Boone asked for a motion to adjourn. The motion was made by Mike. Seconded by Alice. All in Favor. 7 5 emoi Lens. Doanr MAYOR DANIEL BOONE CLERK JENNIFER S. BEAM TOWN OF ELK PARK July 1 00a4 REGULAR MEETING * Attending: de MA R CE Mayor: Daniel Boone Alderman: Alice Whittington, Brad Benfield, Darlene Hicks, Mike Smith, and Tony Eller Employees: Jennifer Beam, Jason Markland, Jack McCloud Guest: Attorney Butch Hughes, Susan Johnson, Jacquie Balhouse, Sammie Jones, Michael Lacey, Jamie Shell (Press) Mayor Boone called the meeting to order, and Mike Smith led the invocation. Mayor Boone asked the board to approve or amend the agenda. Darlene made a motion to approvelt the agenda; Mike seconded the motion. All in favor. GUEST: Attorey Hughes addressed the board stating the ongoing parking issue on Main Street has been made into a federal case. Mr. Hughes suggested that the issue of the use of the parking would be up to a Judge to decide. Mr. Hughes stated that the ADA is the law spaces and how many parking spaces must be determined by the inspection office. Mr. Hughes asked the board to consider who benefits and who hurts from the no overnight parking ordinance. He asked if the ordinande is that great of a benefit for the town. Mayor Boone asked Mr. if Hughes he and Ms. Johnsonare asking the town not to enforce the ordinance that is in place. Mr. Hughes stated that the town is not required to enforce the ordinance and the town can choose what is neçessary for the benefit of the citizens and taxpayers. Mr. Hughes confirmed that was the request. Alice Whittington asked if the town were to make the parking spot in front of the apartment a handicapped space, could it be occupied for twenty-four hours. Mr. Hughes stated if there is a plaque or tag with legal authority, then yes, it could be. Alice asked if the vehicle could have a dead tag on it. Susan Johnson answered it cannot have a dead tag on it. Alice asked if the handicapped plaques are tenewed annually or lifetime? Mr. Hughes stated it is different for everyore the plaque or tag can be temporary or permanent. Mike Smith asked if another vehicle is parkèd in a handicapped spot and the resident parked in unmarked parking if they could be towed if left overnight. Susan stated no, handicapped tagged vehicles could not be towed unless safety is in question. After some discussion about alternate parking for the Main Street apartments, Mayor Boone informed the board that no overnight parking is already an ordinance in the Town of Elk Park and no further action is needed to enforce the ordinance. Boone also Mayor mentioned North Carolina General Statute 20-162 prohibits within parking 15 feet of the intersection of property lines at an intersection of highways. Mayor Boone stated that the town is waitingon the inspector to tell the town what spaces need to be marked handicapped and and Jason will cover two sèwer clean outs at the back of the Tyler property that should give room for parking Mayor Boone addressed obstructions in the town's Streets and Driveways ordinance that states "except/as otherwise authorized by subsection b below, no person my place or leave any with any town right away." Mayor Boone stated that if the board object says nothing can be on the sidewalks, then it can be enforced. Mike Smith suggested the town send a letter to the owners of the buildings on Main Street. Mayor Boone property agreed and asked for the parking ordinance to be sent out as well. Jacquie Balhouse mentioned an incident where parking was blockedin front ofher store and asked the board ifissues concerning parking occurred during the sale, whp would she need to call, Mike Smith said for her to call communications and one of the officers would come assist with the situation. Susan Johnson mentioned Dollar General and the nuisance of trash and litter that comes from that location. Susan asked if there is anything the town could do to Dollar encourage General to be a better neighbor. Mayor Boone stated he believed it is getting better and the town will continue to monitor the situation. Mike Lacey came before the board to ask for permission to place an older trailer on his in Elk Park limits. He stated that the trailer would be remodeled property with a metal roof, vinyl new siding, windows and a permanent foundation. Mayor Boone stated the town ordinance mobile homes older than tyelve years but with the town's says no approval it would be fine. Mayor Boone asked for a motion to approve the older mobile home on Mike Lacey's property. Brad made the motion; Mike seconded the motion. All in favor. APFROVAISDIRAPOVAIS Mayor Boone asked for a motion to approve the June minutes. Mike made a motion. Darlene seconded the motion. All in favor. The May financial statements were approved with a motion to approve by Brad and seconded Darlene All in favor. by Mayor Boone mentioned there will be bills for Brad for Benfield, a crew that is helping out in the park and getting Jason and Tyler caught up on mowing and there will be invoices for Connie Guinn where the town is reimbursing her for her health insurance bill. Darlene made a motion to approvel the June bills, seconded by Mike. All in favor. The following leak adjustments were approved with a motion made by Mike seconded Darlene All in favor. by Lon Hall - $40.86 Nathanial Roark - $263.12 Mayor Boone mentioned that the town is currently losing 45% of its water revenue. He WithersRavenel is working on a plan to find the loss. mentioned that Mike Smith asked Jason how many there have been in the past thirty days. Jason answered three Jason said he believed a lot ofthe loss is due to old meters. or four. OLD BUSINESS: Alice stated the town needs to send a letter to Tolley's. She mentioned they have several old vehiclesisetting around the property and barrels. Alice also mentioned a semi-trick's hpk setting on the property that blocks the view of 19-E. Mayor Boone asked Jennifer to send a of copy General Statute 20-162 along with the nuisance letter. Mayor Boone stated he believes the town should advertise for quotes on replacing the water line on Elk River Road. The Mayor continued, each time they have a leak on that line they have to use two fittings that cost $800 each, along with the other cost that with go along a leak. Boone asked the board if they would like to accept bids to see how much it will Mayor cost to replace the line Alice asked where it would be replaced. Mayor Boone stated it would be from Old Mill Road to the sewer plant. The board agreed to get quotes on replacing the line on Elk River Road. Mayor Boone asked the bgard if they got to look at the steps on Main Street. Mike Smith stated that he believes the town should keep the steps because people use them. He continued if people walk the bank, it is hard for cars to see them when they turn on to Main Street. Alice said she would like to see them kept with a new railing put up. Mayor Boone stated they are not safe in the condition they are in. Mayor Boone suggested getting a quote from Mike Whittington when he finishes the steps in the park. Jason mentioned Cory Osborne with the High Country Council Of Governments finished surveying the stormwater system and the storm drain on Main Street is in need of repair. Jason said once the survey comés back the town can get an engineer to look at it. Jason said Cory compared the drain to one in Crossnore which was around 1.2 million to repair, and Cory said it was small compared to thisdrain. NEW BUSINESS: Jennifer mentioned the High Country Council of Governments is for asking a representative of Elk Park for their Executive Board meetings. Previously, the representative was Joel. The board members stated they wouldconsider it and decide at the next meeting. Mayor Boone stated Elk Park is the only board that he is aware of where all of the town's board members are candidates for election at the same time. Mayor Boone stated most boards have a system where the mayor and the two candidates with the most votes are elected four every years, and the pther three candidates for board receive a two-year term. Mayor Boone stated this would ensure that if a new board was elected, someone on the board would know what projects are going on. After some discussion, the Mayor asked for a motion to change the election terms from two years to four years for the Mayor and top two board candidates and to the term to remain two years for the bottom three board candidates. Brad made the motion; Tony seconded the motion. All in favor. Mayor Boone stated at the August meeting the board would adopt the resolutidn. REPORTS: Police Report: Jack mentioned that June has been a busier month than usual. Jack mentioned that there have been two situations in the month that required him to use his personal vehicle to respond to calls. Jack asked the board to consider a used vehicle as a secondary car for the police Jack also asked the board if he could get a cell phone for the department. police department that is for town business. Alice asked if Jack would keep the only phone or if the officer on duty would have it. Jack stated that would be up to the board. The board agreed and the from the board. Mike Mayor asked for a motion made the motion to purchase a cellphone for the police department, Brad seconded the motion, all inf favor. Mike mentioned that Patrick Buchanan is willing to get his radar certification. that Cody Carpenter would like to Jack mentioned get his as well. The board agreed to send the officers to radar certification. Mayor Boone asked the board to consider adding a couple officers to full time positions. The mayor said the board could revisit it in December along with the of used car for the department purchase a BOARD DISCUSSION: Tony said the town needs to find some help for Tyler and Jason on mowing. Tony suggested letting those that work for Brad to help get everything caught up. Mayor Boone suggested work on water and sewer for a couple ofhours each day and then Tyler help Jason the remainder ofthe day. Aliçe agreed. After some discussion, the board decided to let a crew come in and with mowing the tanks, the sewer the help out plant, park and some other side areas. Jason asked the board td make a list of anywhere they see that he needs to mow. Brad said he wouldn't mind bringing a crew to help. Alice asked the status of the park. Mayor Boone said we are waiting on the sand to set for the jump pai, but it will not be ready for the fourth of July. The mayor continued the fence is and Junior is going to come back and finish the last bit of up retaining wall. Mayor Boone said the town needs toj find someone to paint the basketball court. Mayor Boone said the firewprks will be shot from Brooks Shell Road this year. Jason stated he wanted to get a quote on opening the gate to the about park three feet. The board agreed that is a good idea. Alice asked how the youth in the park event is going. Brad answered the kids are time and it's a great having a great thing for our community. Mayor Boone asked the board ifhe could a new purchase camera system for the Mike if the system went back further the town could have park. said saw who stole the furniture from the Webb property. Mike made a motion to purchase a new camera system. Darlene seconded the motion. All in favor. Mayor Boone asked how far they wanted the system to go back. The board two weeks. agreed Mayor Boone suggested making the entrance to Main Street from 19E Mayor continued it would a one-way street. The depend on ifi the street is the states or if it belonged to the town. the statés, the town could petition to make it a Ifitis one-way street. Mayor Boone asked the board for help to plan a back-to-school bash in the park. He stated that everything should be complete except for painting the basketball court before school starts back. ADJOURNMENT: Mayor Boone asked for a motion to adjourn. The motion was made by Mike. All in Favor. Seconded by Brad. Dommil MAYOR DANIEL dsbon BOONE CLERK JENNIFER S. BEAM TOWN OF ELK PARK JUNE 6th, 2024 REGULAR MEETING B4 Attending: 6 6 5 7 En Ee Mayor: Daniel Boone Alderman: Alice Whittington, Darlene Hicks, Mike Smith and Tony Eller Employees: Jennifer Beam, Jason Markland, Jack McCloud Guest: Attorney Butch Hughes Mayor Boone called the meeting to order, and Mike Smith led the invocation. Mayor Boone asked the board to approve or amend the agenda. Mike made a motion to approve the agenda; Alice seconded the motion. All in favor. GUEST: Attorney Hughes addressed the board representing Sue Johnson, Susan Johnson, and Kale Smith regarding the "no overnight parking" resolution for Town of Elk Park property. Mr. Hughes stated in the previous month's s minutes, he was reminded of a lien that needed to be placed on William Dan Buchanan's property and assured the board he would place the lien. Mr. Hughes stated the simplest issue, the way the resolution was enacted, could be resolved. The main issue is there are two tenants who live at Susan and Sue Johnson's apartments on main street who are handicapped. Mr. Hughes stated the issue with no overnight parking then turns into a state and federal issue because they have to be given accommodation. Mr. Hughes continued that there is an easement for parking because ofimplication. Mr. Hughes suggested the town discuss the situation with their attorney, Mr. Eggers. Mayor Boone stated in an email, Mr. Egger's stated that there are not any issues on the resolution. Mr. Hughes stated the main issue is that the tenants will require overnight parking. Mayor Boone asked ifit should not be a requirement of the landlord to provide accessible parking. Alice stated that the apartments were commercial property at one time, she asked, now that the property is residential would it be the town's REPORTS: Public Works Report: Mayor Boone mentioned everything was finished on Reservoir Hill except for sowing grass seed. Alice mentioned cleaning it up a little as well. Alice asked if the pressure side would have more pressure now. Mayor Boone said they can adjust how much pressure now. Jason stated when they get the VFD's in it will increase pressure. Jason asked the board to consider a new riding lawn mower. Mayor Boone said for Jason to bring a couple of printouts of what he would like to the next meeting. Mike asked Jason about fixing a couple potholes on Main Street. Mayor Boone asked the board to think about what to do with the old steps from Main Street to 19E. Jason said the wooden part at the top needs to be taken down or replaced. Mayor Boone said the board would discuss what to do with the steps at the next meeting. Administrative Report: Jennifer mentioned that the finance software will be switched to Southern the last week of August. Mike asked how the part-time office assistant was doing. Jennifer said Anna worked every day while she was on vacation, and she did a good job. BOARD DISCUSSION: Mike mentioned there is a lot of mud washing off into the park. Mayor Boone explained they dug too far into the bank and there needs to be another row of block place to keep the mud from running off into the park. The Mayor said they would come back to place the block after the court is paved. Mayor Boone updated the board on the plans to complete the park. ADJOURNMENT: Mayor Boone asked for a motion to adjourn. The motion was made by Mike. Seconded by Darlene. All in Favor. emAd LCA AW MAYOR DANIEL BOONE CLERK JENNIFER S. BEAM TOWN OF ELK PARK JUNE 24th, 3024 NO OVERNIGHT PARKING PUBLIC HEARING Attending: HED MAKCN Mayor Pro Tem: Darlene Hicks Alderman: Alice Whittington, Brad Benfield, Mike Smith and Tony Eller Employees: Jennifer Beam Guest: Sammie Jones, Jacquie Balhouse, & Jill Sidlo Mayor Pro Tem Darlene Hicks called the public hearing to order at 6:30 p.m. to discuss no overnight parking on town property. Sammie Jones, Jacquie Balhouse, and Jill Sidlo addressed the board about what parking spots on Main Street belong to the town. They informed the board of an incident where parking spots on Main Street were being obstructed which made it difficult for customers to park. After the discussion, the board instructed the guests to call communications if the problem were to happen again and the town officer would be able to help. The board discussed no overnight parking on town property and asked the clerk to reach out to the county inspections office as suggested by the town's attorney. No motion was made on this case. Mayor Pro Tem Darlene Hicks closed the public hearing for no overnight parking. Mayor Pro Tem Hicks asked for a motion to adjourn. The motion was made by Alice, seconded by Brad. All in favor. - emmi caw Mayor Pro Tem Darlene Hicks Clerk, Jennifer S. Beam TOWN OF ELK PARK May 6th, 2024 REGULAR MEETING Attending: Mayor: Daniel Boone * & ED RCB Alderman: Alice Whittington, Brad Benfield, Darlene Hicks, Mike Smith and Tony Eller Employees: Jennifer Beam, Jason Markland, Tyler Boone Guest: Frieda Briggs Mayor Boone called the meeting to order, and Brad Benfield led the invocation. Mayor Boone asked the board to approve or amend the agenda. Mike made a motion to approve the agenda; Brad seconded the motion. All in favor. GUEST: Frieda Briggs came before the board to discuss runoff from the top of Hopson Street that clogs the culvert at the bottom. Frieda brought pictures oft the issue for the board to view. Alice asked if it washes out into Old Mill Road. Frieda answered it does not it but mostly runs into what Frieda called the "Manning property. 7 The culvert belongs to the state SO replacing it with a larger one would be up to them. Brad suggested going out when it is raining to find the best solution. He believed there are culverts under the driveways on the other side of Old Mill Road if the culverts could be connected. Tyler suggested putting a berm at the top of Hopson Street to slow the flow of runoff. The board agreed and asked Tyler to meet with DOT when it rains to find the best solution. Mike mentioned putting a bigger pipe for the runoff to go through. The current culvert pipe is only a six-inch pipe. Mayor Boone assured Frieda the town would work to find a solution. AFPROAISDISAFPROVAIS: Mayor Boone asked for a motion to approve the April Minutes. Brad made a motion to approve the minutes. Alice seconded the motion. All in favor. settle, he was concerned about the court settling and sinking. Mayor Boone said a lot ofthe court will be paved over the old court SO it should be fine. Jennifer said she spoke with the town's attorney about the barking dog situation. The attorney informed Jennifer that ultimately it isn't about collecting the fine as much as reprimanding the resident for not following the town's ordinance. Jennifer gave the board a few options to pursue the fine, through a collection agency or through the court. Jennifer stated that the attorney recommended the town tell the complainant to file a private nuisance action which would put the responsibility of the court on the residents. The board decided on the last option due to the situation going on for SO long. NEW BUSINESS: Mayor Boone gave the board members information about Southern Software which would replace QuickBooks as the town's accounting software. He stated it would cost the town upfront but over time it would save the town money and streamline several jobs for the clerk. Jennifer continued stating that the town's former auditor has recommended the town step away from QuickBooks due to it becoming cloud based. Alice said she thought the town had already purchased Southern. Jennifer said the town currently uses Southern for utility and tax billing and this purchase would utilize Southern for accounts payable, payroll and reports. Mayor Boone explained that we could have purchased it all together however, Connie wanted to wait SO she didn't have to change everything before she retired. Brad asked if it would require training for the clerk. Jennifer stated that training is included in the purchase of the software and a Southern representative would come to Elk Park and train her on using the product. Mayor Boone opened the floor for a motion to approve the purchase of Southern Software General Ledger, Accounts Payable and Payroll for $18,598.00. Darlene made a motion and Alice seconded the motion. All in favor. REPORTS: Public Works Report: Tyler said he would need to turn off the water on Monday, May 13th for the project on Reservoir Hill. The board agreed 9am to lpm would be a good time. Alice asked Jennifer to send out a call Lastly, Jennifer stated if there are no objections, Sharon Gillespie will remain the towns auditor for 2023-2024. Mayor Boone asked for a motion to keep Sharon Gillespie as the town's auditor. Darlene made a motion and Brad second the motion. All in favor. Mike mentioned Cody Carpenter has been sworn in for the town and Patrick Buchanan's paperwork is about to be sent off. Jason mentioned he received the "no overnight parking signs" Mayor Boone asked Mike if he would mind calling Sue Johnson about the signs being placed on her building. Mike said he didn't think she would allow that, but he wouldn't care to ask. Mayor Boone reminded the board about the community garden ribbon cutting and said that the church had a great turn out for youth in the park. Mayor Boone informed the board that the budget would allow the members to receive one hundred per meeting. Mike said it's been years since the members received a raise. Mayor Boone asked for a motion. Mike made a motion for the board member to receive a raise. Tony seconded the motion. All in favor. BOARD DISCUSSION: Brad said he and his family have put flowers in front of the stage for the past few years as a remembrance of John. Brad continued, with the board's permission, he would like to plant flowers throughout the park to make it look nice. Mayor Boone said last year the town paid Kale Smith twenty-four hundred dollars. Brad said he believed he would be able to get the flowers planted for that price. Mayor Boone asked for the board to make a motion to allow Brad to do landscaping in the park with a budget of three thousand dollars. Darlene made a motion and Alice seconded the motion. All in favor. Alice asked Jennifer if she would mind taking a call log each month. Alice mentioned that she would like to clean up the voter roll in Elk Park. She stated there are several people who have moved or died that are still listed to vote in Elk Park. Mike asked about his insurance. Mayor Boone stated he and Jennifer met with The Robert Taylor Group who said the supplemental insurance that Mike previously had is no longer available but hopefully the penalty that is due to not having a drug plan should be able to be released when TOWN OF ELK PARK May 6th, 2024 CLOSED SESSION Attending: - Mayor: Daniel Boone E ED EES MA Alderman: Alice Whittington, Brad Benfield, Darlene Hicks, Mike Smith and Tony Eller The purpose of this closed session meeting was to discuss personnel raises and increases. Mayor Boone advised the board members that the budget is in good shape. The board discussed medical, dental & vision premiums for employees. The board decided to go with Blue Option Gold for full-time employees, giving them the option to pay for a different plan ifthey choose. The board agreed to give employees one dollar raise. The board agreed to set the part-time office assistant Anna Lisk pay rate at sixteen dollars an hour as a sub for Jennifer. The board agreed to leave the pay rate for the police department as is. A motion to go into open session was made by Mike and seconded by Alice. All in favor. TOWN OF ELK PARK APRIL 4#,2024 REGULAR MEETING Attending: 0 Mayor: Daniel Boone 5 BED MARCE Alderman: Mike Smith, Darlene Hicks, Brad Benfield, and Tony Eller Employees: Jennifer Beam, Jason Markland, Tyler Boone Guest: Joan Stocton, Jessica Hall Mayor Boone called the meeting to order at 6:02 p.m., and Mike Smith led the invocation. Mayor Boone asked the board to approve or amend the agenda. Mike made a motion to the agenda; Brad seconded the motion. All in favor. approve APPROVALS: Mayor Boone asked for a motion to approve the minutes. Brad said the minutes look good and made a motion to approve the minutes. Mike seconded the motion. All in favor. GUEST: Joan Stocton attended the meeting to ask the board to reimburse her $106.52 that Jerry Waycaster owed towards utilities at the time of passing. The Mayor stated that Jerry Waycaster did not have a deposit on hand and since the name on the account is changing the town must have a deposit for the account. After some discussion, the board agreed to reimburse $106.52 with a motion made by Darlene and seconded by Brad. Joan spoke on Chad Waycaster's behalf about the dog that has been barking near his residence. Joan asked if there was not an ordinance to enforce. Mayor Boone stated yes, and she has been fined but has failed to pay it. Jennifer stated the town's attorney suggested filing a civil action to collect the fine, and if the town were to file it through the attorney, we would not be able to collect attorney fees which would offset the fee. Jennifer asked if the civil action would allow a lien to be placed on the property or would the town have to refer to the lawyer for the lien. The board decided to consult the lawyer on the matter before going to the court. Sammy Jones attended the meeting to ask about the schedule and location of the food trucks in Elk Park. Mayor Boone stated the first event will be held April 15th, on Winters Street and they will continue to come every other week as of now. Mayor Boone stated that the schedule may REPORTS: Administrative Report: Jennifer mentioned that she attended a DOT meeting and road construction will begin in Cranberry this week. Jennifer also asked the board for time in May for vacation. BOARD DISCUSSION: Tony stated he would like someone here whenever Jennifer isn't here and someone to help part- time. Tony recommended Anna Lisk for the job. The board agreed and asked Jennifer to talk to Anna about working part-time. Brad stated he would like the board to help with the community raised gardens. Brad suggested giving five-hundred dollars. The Mayor stated $600.00 will give them two gardens. The Board agreed and Mayor Boone asked for a motion to approve the funds. Brad made a motion and Darlene seconded. All in favor. Mike asked the Mayor to read a message from someone concerning the raised beds. The message asked the board to allow Tyler or Jason to transfer dirt for the gardens from the agricultural center to Elk Park using the town truck. The board agreed. Darlene asked how many "no parking" signs the town will need. Mayor Boone said the town would order eight to ten signs. Mike said the speed limit sign on Parlier Street needs to be fixed. Mike asked if the town is going to restripe the post office parking lines. Mayor Boone asked if the board knew someone who could do it because Tyler and Jason are too busy. Mike stated we could find someone to do it. Mike said the current insurance we have is costing him a fortune because he doesn't have supplemental insurance. His doctor is rejecting some of his tests. Mayor Boone asked if Blue Cross is the one denying his test. Mike answered yes. Jennifer stated what the town is currently paying for now is not a true supplemental insurance and Ruth is going to come and talk to the town about what we can do to get a true supplemental insurance back in place. Mayor Boone asked the nuisance committee to get together soon. Mayor Boone stated that he would take pictures of the old supermarket and Tolley's for Jennifer to send a nuisance letter to both. Jennifer asked to send one to Dollar General too. The board agreed. Mayor Boone stated when the town switched from Carolina West to Bark Mobile the town gave a three-hundred-dollar credit to Tyler for a new phone. A few months ago, Tyler broke his phone and got another credit and now Jason is asking for one too. Mayor Boone asked the board what limit they would like to set on credit for a phone. The board agreed to give a three-hundred- dollar credit every two years towards a new phone. TOWN OF ELK PARK March 4H, 0oa4 REGULAR MEETING * Attending: Mayor: Daniel Boone Alderman: ha a MA ARLCIE 5 Mike Smith, Darlene Hicks, Alice Tony Eller Whittington, Brad Benfield, and Employees: Jennifer Beam, Jason Markland, Tyler Boone Guest: Jonathan Sheppard, Jamie Shell Mayor Boone called the meeting to order, and Brad Benfield led the invocation. Mayor Boone asked the board to the agenda; Alice seconded the motion. approve or amend the agenda. Brad made a motion to All in favor. approve APPROVALS: Mayor Boone asked for a motion to made a motion to approve the minutes. approve the minutes. Brad said the minutes look Mike seconded the motion. All in favor. good and GUEST: Jonathan Sheppard introduced himself and announce events that are stated he was representing Elk Park coming up in the year. Jonathan Christian to considering households that are facing food presented statistics to the board approximately thirty-nine houses within insecurities. Jonathan stated, based off the statistics Jonathan continued, Elk Park Christian Elk Park are potentially facing food for those in need but plans to offer a community not insecurities. also, for the community to learn garden, only to provide the average cost for a raised bed garden is about gardening and help. Jonathan stated Jonathan stated he has sent a formal letter $300.00 and the church is hoping to start with will assist with the cost of the to Lowes Hardware in Banner Elk in hopes that six. recommendation garden. He asked the board to they to Lowes as well. Jonathan stated consider sending a letter of church to partner with Feeding Avery Families an opportunity has been presented to the that will be discussed further in to set up a building for food the future. distribution. He said to distribute that food. Jonathan Mayor Boone asked how they would said they want to determine how benefit from food donations. identify people in the community who could community. However, the produce from the garden will be for anyone in the Jonathan also mentioned the youth at Elk Park Christian Park" on the fourth Wednesday night of each Church would like to host "Youth in the month from April until September. Jonathan asked for the board's blessing on using the park for this event. He stated other churches want to join in as well. Alice there will be food, games and answered 6 until asked what time the event would be. pm 8 pm. Mayor Boone said he has wanted Jonathan long time and he is excited for the event. something like this in Elk Park for a Brad agreed. Lastly, Jonathan mentioned he is working with the Western middle school aged children. Youth Network on a for They are partnering with the the program available for all middle school aged children YMCA; program will be free and within Avery County. APPROVAISDIAPROVAIS Mayor Boone asked for a motion to approve the February approve the minutes. Alice seconded the motion. Minutes. Brad made a motion to All in favor. The January financial statements were with by Darlene. All in favor. approved a motion to approve by Mike and seconded Brad made a motion to approve the February bills, seconded by Mike. All in favor. The following leak adjustments were approved with a motion made All in favor. by Mike seconded by Alice. Lala McKinney - $131.02 Ethan Hagie (63 Hagie Hollow) - $758.01 Woodland Hills - $1,425.46 Tim Harris - $211.84 Jennifer asked the board about a lien on the property of there should be a lien on the William Dan Buchanan. Brad stated followed property however, Mayor Boone suggested the through with filing the lien. Mayor Boone continued it is lawyer never an outstanding balance and we should send him something that is still owed as a letter before filing it with the attorney. OLD BUSINESS: Mayor Boone asked the board if they would rather have Training or do it on their own time. The board a meeting for the required Ethics 18th at 5 p.m. agreed to have a call meeting on Monday, March NEW BUSINESS: Mayor Boone gave an update on the park, stating Todd Burleson has of his list. Mike made mention of paving the court at the top an issue that may cause water to drain Boone stated that the fence will be installed into the park.. Mayor closest to Parlier Street soon. Brad asked if it will be installed on the wall too. The Mayor answered, there will be a four-foot fence on both walls. The board briefly discussed the resolution for no overnight Boone asked for a motion to adopt the resolution. parking on town property. Mayor motion. All in favor. Brad made the motion; Tony seconded the Mayor Boone stated that JECO has sent the contract for the fourth total for a seven-minute show is of July show this year. The $6,300, and Michael Richardson this year. Mayor Boone asked for a motion agreed to cook the BBQ again to agree to the contract for the ai motion to accept the contract, Brad seconded the fireworks, Alice made motion. All in favor. REPORTS: Maintenance Report: Mayor Boone asked Tyler about how long they will be unsure, Mayor Boone asked Tyler to let Jennifer working on Reservoir Hill. Tyler was know ahead of time SO that the town can post an advisory for the when the water will be off citizens. Jason gave the board more information for a 12 X 28 with concerning a building for the Christmas lights. The building a garage door is $10,000. Brad asked if that price was unsure. Jason mentioned that with the was with taxes. Jason the garage door, mowers and other building as well. The board agreed the big equipment can go into the board if they would like building would work the best. The Mayor asked to make a motion on the Brad the 12 X 28 building at $10,000, Darlene building. made a motion to purchase seconded the motion. All in favor. Alice asked if the fence at the sewer plant was fixed. Jason answered yes. Police Report: Mike asked Jack about the paperwork for the about when he would the part-time officer. Jack said he spoke with the state get officer's paperwork back and they said are being short staffed. Jack continued the officer had they backed up due to would still be willing to work for the town taken a part-time job with the county but when he could. Administrative Report: Jennifer mentioned that if citizens ask about someone council has someone surveying the town's walking around town, the high-country cost to the town and stormwater system this month. Jennifer said, this is no provided to Elk Park through a grant. Jennifer gave the board a quick update on tax collections. BOARD DISCUSSION: Brad mentioned some limbs need to be trimmed along the sidewalk on Maple Street. Alice asked what is eligible for the Rural Downtown Boone stated the old town hall might be Economic Development Grant. Mayor Brad mentioned eligible if the town would like to put new the sidewalks need to be repaired where siding on it. they have several cracks. Jason said they have patched the sidewalk several times. After some more board to think about discussion, the Mayor asked the projects to be considered at the next meeting. Mike stated there are chickens roaming again. Mayor Boone stated Jack could take to the owner. the ordinance Mike also mentioned a grant for the water system. Mike stated the could replace lead pipes in our water grant provide funds to system. Troy Cook will reach out to Tyler concerning the grant. Mike said the town is paying $59.00 on insurance as a penalty that shouldn't Mike stated Chris King was supposed to send a have to be paid. paper stating Mike has spoken to Ruth about the situation and Blue Cross drug coverage. Mike has will not talk to Ruth about it because it personal plan. Mike stated that he is going to call Blue Cross is a Mike to come to town hall SO that Jennifer could be in tomorrow. Mayor Boone asked should reimburse on the call too. Mike stated that the penalty since he has had coverage. they Mayor Boone said the. April meeting will be at 6 p.m. Mayor Boone thanked Jason and Jennifer for cleaning the town hall. Park primary election will be held at town hall. Mayor Boone stated the Elk ADJOURNMENT: Mayor Boone asked for a motion to adjourn. The motion was made by Mike. All in Favor. Seconded by Brad. emmi len 8 MAYOR Beam DANIEL BOONE CLERK JENNIFER S. BEAM TOWN OF ELK PARK February 5th 3024 REGULAR MEETING Attending: s Mayor: Daniel Boone EED ECN Alderman: Mike Smith, Darlene Hicks, Alice Whittington, Brad Benfield, and Tony Eller Employees: Jennifer Beam, Jason Markland, Tyler Boone Guest: Taylor Jones (Press) Mayor Boone called the meeting to order, and Brad Benfield led the invocation. Mayor Boone asked the board to approve or amend the agenda. Brad made a motion to approve the agenda; Alice seconded the motion. All in favor. APPROVALS: Mayor Boone asked for a motion to approve the minutes. Brad said the minutes look good and made a motion to approve the minutes. Alice seconded the motion. All in favor. Mayor Boone gave an update regarding the current finances compared to the 2023-2024 fiscal year budget. Mayor Boone stated the police department's current expenditures equal $16,000 and the department was allotted $81,000. Mike Smith stated Jack said the reserves paperwork is almost complete. Mike also asked Jack about completing his radar certification and Jack stated the reserve officers would be interested. Mayor Boone asked Mike to tell Jack that the number of citations that he writes needs to be in his report each month, listed by state or town citation. Mike listed items on the police report and noted that one of the reserves would like to work nights and weekends once he is able to start. Mayor Boone continued, the total allotted budget for the year is $796,000 and the total expenditures thus far equal $364,589 which leaves the town currently $33,500 under budget. Mayor Boone stated he would give another detailed report in the spring and asked for a motion to approve the financial statements for January. Darlene made a motion, seconded by Brad. All in favor. Mayor Boone asked for a motion to approve the bills for January. Brad made a motion, Alice seconded the motion, all in favor. Jennifer went over the leak adjustments for the month of February, Frieda Woodring in the amount of $817.48 Mike made a motion to approve the leak adjustments, Brad seconded the motion. All in favor. Jennifer mentioned a leak that is on the town that is The Mayor suggested affecting a meter read and charging the citizen. adjusting the bill to the average monthly bill before the agreed. leak. The board OLD BUSINESS: The park was briefly discussed. Mayor Boone stated that the weather the wall but as soon as the weather is clear, it has been a factor in finishing wouldn't take long to finish. NEW BUSINESS: Mayor Boone stated the Fourth ofJuly event is JECO for the fireworks. coming up and he is going to sign the contract with Mayor Boone asked the board ifthey would like to they would like to still give out have food trucks or if barbeque. Alice and Brad agreed that year is a way to give back to the community. The board giving the barbeque every the barbeque and Mayor Boone will decided to use Michael Richardson to cook reach out to the inflatables company for the event on July 3rd. REPORTS: Maintenance Report: Mayor Boone stated the building that was discussed in to store the Christmas lights. previous meetings seemed too expensive Mayor Boone suggested getting a to $5,000. The board agreed and said prefab building for around $4,000 Mayor Boone could approve the building. Mayor Boone asked if there are any water leaks to be worked wasn't sure. Mayor Boone stated Junior on in the next week. Jason said he Benfield is going to meet with him to replacing the line along Elk River Road. Brad give a quote on on replacing the water line. suggested setting a set amount out to start working Alice asked Jason about the water line that Junior is and property. Brad suggested running how far it would run onto his looking at the line and watching for when SO they are sure to be charged for they hook on at that location, usage. Mayor Boone asked if the town had stop the sewer from entering the system if someone does something that would line can run 400ft past the manhole. not pay. Tyler stated yes. Tyler stated the Mayor Boone asked Tyler to update the board on water leaks. Tyler stated big leak and the town only has two wells. When there Woodland Hills had a drops the supply Alice are multiple service lines broken as well, it quickly. asked if the town is at on stated when the town took on capacity additional water taps. Tyler Cranberry the town should have requested another continued, even with the holding tank in Cranberry, if well. Tyler pump out oftwo wells to fill it and something happens it is going to be hard to the up supply. After some discussion about a location for Mayor stated the board needs to keep this in mind for the well, an someone were to come in for a tap should they be upcoming expense. Alice asked if allowed to tap onto the system. Tyler stated that there is not enough parking in the back. Jason said there is Mayor suggested "no overnight enough room to park in the back. The parking" signs. Brad agreed. Alice stated tickets. Brad said we could that that we could enforce put on next month's agenda. Mayor Boone suggested using the same dates as the NCDOT for our debris pick-up. The board agreed. spring litter pick-up and large Large debris pick-up will be. April 13th through 27th Alice asked about weekly trash pickup. Mayor Boone stated that he $26,000 a year and the other $80,000 a received two quotes for year. Tyler asked why the board wants to pickup. Brad said to allow Tyler and Jason another contract out trash- it was an alternative to day to complete other items. Mayor Boone said hiring someone else to help. Brad stated stated the town would need to make liability may be an issue. Brad sure the contracted company has the correct insurance. ADJOURNMENT: A motion to adjourn was made by Mike. Seconded by Brad. All in Favor. 2 Demmiler MAYOR - SBeam DANIEL BOONE CLERK JENNIFER S. BEAM TOWN OF ELK PARK January 2" 307i REGULAR MEETING Attending: 6 % Mayor: Daniel Boone A ED ASCN Alderman: Mike Smith, Darlene Hicks, Alice Whittington, Brad Benfield, and Tony Eller Employees: Jennifer Beam, Jason Markland, Jack McCloud, Tyler Boone Guests: None. Mayor Boone called the meeting to order, and Mike Smith led the invocation. Mayor Boone asked the board to approve or amend the agenda. Mike made a motion to approve the agenda; Alice seconded the motion. All in favor. APPROVALS: Mayor Boone asked for a motion to approve the minutes. Brad stated that the minutes needed to be amended to add Alderman Tony Eller to the attendees. Mike made a motion to approve the minutes with the amendment, Brad seconded the motion. All in favor. Mayor Boone asked for a motion to approve the financial statements for November. Brad made a motion; Tony seconded the motion. All in favor. Mayor Boone asked for a motion to approve the bills for December. Mike made a motion, Darlene seconded the motion, all in favor. Jennifer went over the leak adjustments for the month of December, Louise Hughes - $25.80 Jack McCloud- $253.86 Mike Smith stated he needs to check the lodges meter, Jennifer stated that consumption on the meter is still reading high. Jason stated he and Mike would go look at it after the meeting. Mayor Boone told Jack this is his second adjustment, and he wouldn't get another adjustment within a twelve (12) month period. Mike made a motion to approve the leak adjustments, Brad seconded the motion. All in favor. Mayor Boone asked ifOtis had said any more about Woodland Hills. Jennifer stated that the meter read is still high, but she had not heard anything more from him. OLD BUSINESS: Administrative Report: Jennifer mentioned she signed with the Robert Taylor Group to take over as the town's representative for Blue Cross Blue Shield. Jennifer continued to say the Robert Taylor Group has a payroll integration that would help with her with taxes and payroll, and she would be looking into that over the next month and bring more information back to the board. Mike mentioned that his supplemental insurance is not active, and he believed that Chris King did not get it switched when we changed companies in June 2023. Mike asked Jennifer to check into the supplemental insurance with the new representatives. BOARD DISCUSSION: Tony mentioned he would like Brad to help him when he is unable to oversee water/sewer as projects the supervisor. Tony asked about the role ofa supervisor to the employee and stated that anyone on the board could ask an employee to do something. The Mayor stated that only a department supervisor could send home an employee ifthere was an issue, then the issue must be taken to the board in an emergency meeting. ADJOURNMENT: A: motion to adjourn was made by Mike. Seconded by Brad. All in Favor. len emmu Siboms MAYOR DANIEL BOONE CLERK JENNIFER S. BEAM