Penbrook Borough Council Meeting January 6, 2020 - 6:30 PM 1. Call to Order by Mayor MçDonald A. Salute to the Flag followed by a moment of silence. 2. Oaths of Office by Mayor McDonald A. Robin Dry, Council Member Ward 1 B. Ben Stokes, Council Member Ward 2 C Kevin Ramper, Council Member Ward 4 D. Roll Call 3. Election of Officers with Mayor McDonald presiding A. Election of Council President B. Election of Council Vice President C. Election of Council President Pro-Temp 4. Assignment of Committee membership (Chairman, Alternate, Member) for 2020-2022 by the President 5. Action on the minutes from the December 2, 2019 Council Meeting 6. Citizen comments on agenda items 7. Appointment and swearing in of Borough Officials Joseph Hogarth, Police Chief, Borough Manager, Secretary, Treasurer, and Right-to-Know Officer Robert Myers, Building Code Officer, Codes Official and Zoning Officer Rebecca Ramper, Administrative Assistant and Assistant Treasurer Mark Wendaur, Borough Solicitor Frank Lavery, Labor Attorney Jeremy Smith and Rettew Associates, Borough Engineers Light-Heigel, Inc., as Borough Building Inspectors and Plan Examiners James Crum, Zoning Hearing Board (2 Year Term) Patricia Gallagher, Zoning Hearing Board (3 Year Term) Martin J. Flannery & Associates, LLP, Borough. Accountants and Auditor Sean Harris, Civil Service Commission (6 Year Term) Dwayne Herb, Property Maintenance Code Board (4 Year Term) Jason Musser, Property Maintenance Code Board (4 Year Term - Alternate) Bob Rhoads, EMA Director Jonathan Morris, Sr., Special Fire Police - Captain Bob Rhoads, Special Fire Police - Lieutenant David Deardorff, Special Fire Police Bob Treaster, Special Fire Police Steve Clark, Special Fire Police Jason Musser, Special Fire Police Bob Love, Special Fire Police A. Swearing in of Joseph Hogarth as Borough Manager * B. Swearing in of Special Fire Police 8. Appointments by President of Council to various positions A. Capital Region Council of Govemments B. Dauphin County Earned Income Tax Collection Committee C. Dauphin-Lebanon County Boroughs Association 9. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety ili. Parks and Properties iv. Public Works V. Personnel Vi. Community and Govemment vii. Budget viii. Penbrook. Authority 10. New Business: A. Approve or reject the motion of ordering an audit of the previous Borough Manager/Secretary/Treasurer required by law. B. Approve or reject the motion to accept the resignation through the end of 2019 of part-time police officer David Dombrowsky. C. Approve or réject the motion to accept the change order submitted by Doli Construction Corporation in the amount of $3,250 for the installation of a new lateral sewer line at man-hole D990 of the Asylum Run Sewer replacement project. D. Approve or reject the motion to approve the renew of the Signal Services, Inc. traffic signal maintenance contract through 2021 covering the five (5) signals within the Borough. E. Approve or reject the motion to accept the resignation of Amado Margarito from the Planning Commission. F. Approve or reject the motion to accept the appointment of Amado Margarito to fill the vacancy of the Ward 1 Council member. 11. Visitors to be heard. 12. Comments of Elected Officials. 13. Action on the bills to be paid. 14. Adjourn Penbrook Council Meeting Minutes Penbrook, PA January 6, 2020 1. Call to Order: On January 6, 2020 Mayor John McDonald called the Borough Council to order at 6:30 PM, followed by the salute to the flag and a moment of silence. 2. Oaths of Office by Mayor John McDonald: Oaths of Office were given to Robin Dry, Ward 1, Ben Stokes, Ward 2 and Kevin Ramper, Ward 4. Vicki Shaw of Ward 3 and Jim Armbruster of Ward 4 were sworn in prior to the meeting. 3. Roll Call was taken with all members present 4. Mayor McDonald presided over the election of officers and asked for nominations for council president, vice president and president pro tem. A. Kevin Ramper nominated Dave Deardorff for president. There were no other nominations. A vote was takèn on that nomination and Councilman Deardorff was elected unanimously as Borough Council President. B. Dave Deardorff nominated Kevin Ramper for vice president. There were no other nominations. A vote was taken on that nomination and Councilman Ramper was elected unanimously as Borough Council Vice President. C. Dave Deardorff nominated Robin Dry as president pro tem. There were no other nominations. A vote was taken on that nomination and Councilwoman Dry was elected unanimously as Borough Council President Pro Tem. 5. President Deardorf's committee assignments for 2020 through 2022: A. The budget committee will be chaired by Jim Armbruster, co-chaired by. Kevin Ramper and Vicki Shaw assigned as member. B. The codes committee will be chaired by Dave Deardorff, co-chaired by Jim Armbruster and Kevin Ramper assigned as member. C. The community and government committee will be chaired by Vicki Shaw, CO- chaired by Jim Armbruster. The member is un-assigned. D. The parks and property committee will be chaired by Ben Stokes, co-chaired by Robin Dry and the member is un-assigned. E. The personnel committee will be chaired by Robin Dry, co-chaired by Dave Deardorff and Jim Armbruster was assigned as member. F. The public safety committee will be chaired by Kevin Ramper, co-chaired by Nate Shaw and Robin Dry will be a member. G. The public works committee will be chaired by Nate Shaw, co-chaired by Ben Stokes and Kevin Ramper will be a member. 6. Action on the minutes from December 2, 2019 Council Meeting: Presiderit Deardorff asked for a motion to accept the December 2 minutes and a motion was made by Kevin Ramper to accept the minutes, The motion was seconded by Nate Shaw and voted on unanimously. 7. Citizen Comments: There were no citizen comments regarding the agenda. 8. Appointments and swearing in of borough officials: Joseph Hogarth, Police Chief, Borough Manager, Secretary, Treasurer, and Right-to-Know Officer Robert Myers, Building Code Officer, Codes Official and Zoning Officer Rebecca Ramper, Administrative Assistant and Assistant Treasurer Mark-Wendaur, Borough Solicitor Frank Lavery, Labor Attorney Jeremy Smith and Rettew Associates, Borough Engineers Light-Heigel, Inc., as Borough Building Inspectors and Plan Examiners James Crum, Zoning Hearing Board (2 Year Term) Patricia Gallagher, Zoning Hearing Board (3 Year Term) Martin J. Flannery & Associates, LLP, Borough Accountants and Auditor Sean Harris, Civil Service Commission (6 Year Term) Dwaynne Herb, Property Maintenance Code Board (4 Year Term) Jason Musser, Property Maintenance Code Board (4 Year Term - Alternate) Bob Rhoads, EMA Director Jonathan Morris, Sr., Special Fire Police - Captain Bob Rhoads, Special Fire Police = Lieutenant David Deardorff, Special Fire Police Bob Treaster, Special Fire Police Steve Clark, Special Fire Police Jason Musser, Special Fire Police Bob Love, Special Fire Police A. Mayor McDonald administered the oath of office to Joseph Hogarth as Borough Manager. B. Mayor McDonald administered the oath of office to the members of the Penbrook Borough Special Fire Police: Jonathan Morris Sr., Captain, Bob Rhoades, Lieutenant, Dave Deardorff, Bob Treaster, Steve Clark, Jason Musser and Bob Love. 9. Reports: A. Mayor - The Mayor provided Council with the December 2019 Police Report. B. Treasurer - Secretary Hogarth read the Treasurer's report for December 2019. A motion was made by Ammbruster and seconded by Shaw to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager - Hogarth reported that the Asylum Run sewer project continues to make progress. DEP has extended the consent order through February 2, 2020 to provide Doli Construction with additional time to complete the sewer line and man-hole replacements. A change order has been issued to Doli to reflect the additional time needed to çomplete the project. The AFSCME contract for the non-uniform employees has been tentatively agreed to by both the personnel committee and the AFSCME members. The contract is currêntly being reviewed by the borough's labor attorney, Frank Lavery for review before sending it back to Council. PP&L is currently in phase 2 of the LED street light initiative. The project is expected to be complete by the end of January. A reminder that the parking ticket cost has been increased from fifteen to twenty dollars effective January 1. And the police department is expecting delivery of their new 2020 Ford Explorer before spring. D. Solicitor - No report. E: Susquenanna Township EMS = There was no representative from STEMS at the meeting to give a report. F. Fire Chief - Chief Musser provided reports from the fire department for December 2019 as well as a year-in-review summary. G: Committees: 1. Codes = Deardorff reviewed the December 2019 recap report from the Codes Enforcement office. 2. Public Safety - Bob Rhoads mentioned the Council members in charge in the event of an emergency during the month of January are Deardorff, Ramper and Stokes. He also reminded everyone about Pennsylvania's Move Over Law" in light of the paramedic that was killed by a passing motorist recently. 3. Parks & Property - Stokes reported the Elm Street Station Park grand re- opening was a success despite the cold and rain. The next meeting is scheduled for January 8, 2020 at 6:30pm. 4. Public Works- Shaw mentioned the snow equipment is prepared for the winter weather events and the new HVAC system has been installed at the Borough garage. 5. Personnel = President Deardorff called for an Executive Session at the conclusion of the Council meeting to discuss a personnel matter. 6. Community & Government = Armbruster mentioned the newsletter has gone out and he would like stories and events for the upcoming newsletter that he'd like to get out in the spring. 7. Budget = Armbruster distributed a summary report through December 2019 and highlighted several funds. 8. Authority- Dry reported the next Authority meeting is scheduled for January 15 at 6:30PM. 6. New Business: A. A motion was made by Armbruster, seconded by N. Shaw to approve the ordering of an audit to the previous Borough Manager which is required by law. The motion to approve this request passed unanimously. B. A motion was made by Dry, seconded by Armbruster to approve the motion to accept the resignation of part time police officer David Dombrowsky as of December 31, 2019. The motion to approve this request passed unanimously. C. A motion was made by Armbruster, seconded by Shaw to approve the motion to accept the change order submitted by Doli Construction in the amount of $3250.00 for the installation of a new lateral sewer line at man hole D990 of the Asylum Run sewer line replacement project. The motion to approve this request passed unanimously. D. A motion was made by Ramper, seconded by Dry to approve the motion to renewal of the Signal Services, inc. traffic signal maintenance contract through 2021 covering the five traffic control signais in the Borough. The motion to approve this request passed unanimously. E. A motion was made by Stokes, seconded by Armbruster to. approve the motion to accept the resignation of Amado Margarito from the Planning Commission. The motion to approve this request passed unanimously. F. A motion was made by Dry, seconded by Armbruster to approve the motion for the appointment of Amado Margarito to fill the vacancy of the Ward 1 council seat. The motion to approve this request passed unanimously and Margarito was given his Oath of Office by Mayor McDonald. 7. Visitors to be heard: A. Mr. D. Parsons of 2508 Walnut St. complained about trash and junk cars near Pierce Av. President Deardorff mentioned that there are 6 or 7 active codes reports for that area but ensured Mr. Parsons that issues will be followed up. B. Clyde Bateman 2615 Boas St asked which newspaper the Borough will advertise with now that the Paxton Herald will no longer be circulating. President Deardorif said that hadn't been discussed but the Patriot News was one obvious choice. Bateman then asked about the block wall that was erected by a resident on Market St. Councilman Arbruster said he looked into it and discovered that zoning allows for a wall that doesn't exceed three feet in height sO the block wall is within the law. C. Mr. Steven Garisto of 2531 Boas St. commented that the LED street light project is too bright and the light shines in his windows at night. He said it's dark across the street and inquired about PP&L making changes. 8. Comments from Elected Officials: A. Dry = Thanked everyone for attending tonight's meeting and enjoyed the New Year's Day pork dinner. She also congratulated the newly elected and appointed council members. B. N. Shaw- Thanked all the citizens that attended the meeting and thanked all the council members for their participation as well. C. Armbruster = Thanked the highway department for all the work on the Asylum Run sewer project. Also thanked and welcomed the new members of council. D. Margarito - Thanked Carmen Gonzalez for her encouragement that he get involved in council government. E. V. Shaw - Thanked the other council members for making her feel welcomed. F. Mayor - Thanked and welcomed the new members of council. G. Ramper - Thanked and congratulated Dave Deardorff on his election to President and thanked the citizens for coming out and the comments they made. H. Deardorff - Thanked the highway department for their work and thanked council for their trust in him shown by election to Council President. 9. Action on the Bills to be Paid: A motion was made by Armbruster, seconded by Margarito to pay the bills. The motion passed unanimously. 10. Adjourn: A motion was made by N. Shaw, seconded by Dry to adjourn at 8:40PM. The motion passed unanimously. Submitted on January 7, 2020 by: Joseph Hogarth Municipal Secretary Penbrook Borough Coumcil Meeting February 3, 2020 6:30 PM 1. Call to Order by Council President Deardorff A. Salute to the Flag followed by an invocation by Pastor Halliday 2. Action on the minutes from the January 6, 2020 Council Meeting 3. Recognition of Sandy Matio for her years of service to the Borough of Penbrook 4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees i. Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii, Budget viii Penbrook Authority 5. New Business A. Approve or reject a motion to re-open the 2020 budget changing the general fund Manager salary (01.401.120) to $10,625.00, the general fund codes officer salary (01.413.120) to $47,000.00 and the sewer fund manager salary (08.429.120) to $10,625.00. B. Approve or reject a motion to appoint the Dauphin County Tax Collection Office to collect taxes in accordance with the agreement found in the council packet through the first Monday in January 2022. C. Approve or reject resolution 2020-3 exonerating Frederick J. Pace, Tax Collector, full and final settlement of the 2019 Real Estate and Fire Protection Tax. D. Approve or reject resolution 2020-4 exonerating Frederick J. Pace, Borough Tax Collector, full and final settlement ofthe 2019 Municipal Solid Waste Fee. E. Approve or reject resolution 2020-5 exonerating Frederick J. Pace, Borough Tax Collector, full and final settlement oft the 2019 sewer rental. F. Approve or reject resolution 2020-6 releasing the Borough owned H and K pistol valued at less than $1,000.00 sO it can be transferred to retired officer David Dombrowsky. G. Approve or reject the employment letter of agreement between the Borough and Joseph Hogarth for the positions of Police Chief and Borough Manager from 6 January 2020 through 1 January 2022. H. Approve or reject the addition ofvehicle warranty coverage for new car 1136 from 75,000 miles to 100,000 miles for a cost of $395.00 6. Citizens to be heard 7. Council Member Comments 8. Action on the bills to be paid 9. Adjournment Penbrook Borough Council Meeting Minutes February 3, 2020 1. Call to order On February 3, 2020 Council President David Deardorff called the Borough Council to order at 6:30 pm followed by a salute to the flag and invocation by Pastor Halliday. 2. Roll Call Councilpersons N. Shaw and V. Shaw were absent. All others were present. 3. Action on the minutes from the January 6, 2020 Council Meeting minutes. Council President Deardorff asked for and received a motion from Councilman Margarito. Councilwoman Dry seçonded. There was no discussion and the motion was voted in favor unanimously. 4. Citizen comments on the February agenda Clyde Bateman, referring to new business item H asked if we keep police cars in service with more than seventy-five thousand miles. He was told that they are often kept in service past one hundred thousand miles. Car 1137 currently has over eighty-two thousand and isn't scheduled for replacement until 2022. 5. Resolution 2020-1 recognizing former Councilwoman Sandy Matio for her years of service both on Borough Council and the community in general. Council President Deardorff asked for and received a motion from Jim Armbruster and seconded by Amado Margarito. There was no discussion and the motion was voted on unanimously. 6. Reports: A. Mayor - The Mayor provided Council with the January 2020 Police Report. A B. Treasurer - Manager Hogarth read the Treasurer's report for January 2020. A motion was made by J. Armbruster and seconded by Kevin Ramper to accept the report. It was favorably voted on unanimously. C. Manager - Manager Hogarth reported that the 2019 Liquid Fuels audit was accepted by PenDOT, the LED street light project is wrapping up and the Police Department LED project will be starting soon. There was a failed search for the Public Works Department employee when the two qualified candidates declined the job. Another search will start immediately. D. Solicitor - No report E. STEMS - Council President Deardorff read the report sent by STEMS F. Fire Chief- ChiefMusser read the report G. Committees i. Codes - Council President Deardorff read the codes report ii. Public Safety - EMC Rhoads listed Council members Ramper, Stokes and V. Shaw for the February order of succession. Rhoads met with public works employee Todd Zwigart as a possible successor to Rhoads when he retires in April. And there seems to be issues again with the emergency notification siren, iii. Parks and Property = Councilman Stokes reported a turnout of 13 people at the last parks meeting and the next meeting will be on February 12 at 6:30pm iv. Public Works = Council President Deardorff reported that PW Supervisor is recovering from successful surgery. Matt Lemmon, an HVAC contractor has been put on the Borough's insurance as a temporary emergency snow plow driver while the supervisor is out. V. Personnel = As mentioned, there will be another advertisement for the public works position after the failed search. Councilman Ramper asked about the part time position for property maintenance issues. Manager Hogarth will need more direction and information from Council before proceeding. vi. Community and Government - Councilman Armbruster reminded everyone that articles for the newsletter are due by February 21. vii. Budget = Councilman Armbruster talked about the three upcoming Resolutions to be voted on regarding the County providing tax collection services. viii. Authority - Councilperson Dry reported that the next Authority meeting is scheduled for February 19 at 6:30pm and at the January meeting the officers were voted on and remain the same as the previous term. 7. New Business A. Approve or reject a motion to re-open the 2020 budget changing the general fund Manager's salary (01.401.120) to $10,625, the general fund codes officer salary (01.413.120) to $47,000.00 and the sewer fund Manager's salary (08.429.120) to $10, 625.00. Armbruster made a motion to accept, seconded by Dry and voted unanimously by all. B. Approve or reject a motion to appoint the Dauphin County Tax Collection Office to collect taxes in accordance with the agreement found in the council packets through the first Monday in January 2022, Resolution 2020-7. A motion was made by Armbruster, seconded by Margarito and voted unanimously by all. C. Approve or reject Resolution 2020-3 exonerating Frederick Pace, Borough Tax Collector, full and final settlement of the 2019 Real Estate and Fire Protection Tax, A motion to approve was made by Ramper, seconded by Deardorff and unanimously voted. D. Approve or reject Resolution 2020-4 exonerating Frederick Pace, Borough Tax Collector, full and final settlement ofthe 2019 Municipal Solid Waste Fee. A motion to approve was made by Dry, seconded by Margarito and voted unanimously. E. Approve or reject Resolution 2020-5 exonerating Frederick Pace, Borough Tax-Collector, full and final settlement ofthe 2019 Sewer Rental. A motion was made to approve by Ramper, seconded by Stokes and unanimously voted by all. F. Approve or reject Resolution 2020-6 releasing the Borough owned H&K pistol valued at less than $1,000.00 so it can be transferred to retired Officer David Dombrowsky as stated in the collective bargaining agreement between the Borough and the Police Union. A motion to approve was made by Armbruster, seconded by Margarito and unanimously voted by all. G. Approve or reject the employment letter of agreement between the Borough and Joseph Hogarth for the positions ofPolice Chief and Borough Manager from January 3, 2020 to January 3, 2022. A motion to approve was made by Deardorff and seconded by Ramper. It was voted unanimously by all. H. Approve or reject the addition ofvehicle warranty coverage for new car 1136 from 75,000 miles to 100,000 miles for an additional cost of$ $395.00. A motion to approve was made by Margarito, seconded by Dry and voted unanimously by all. 8. Citizens to be heard A. D.K. Parsons said he was satisfied that his complaint from last month was addressed but is still seeing an accumulation of trash he believes is coming from business in the area of25" and Walnut streets. B. Clyde Bateman said he didn't believe Republic Services mailed out a calendar of collection dates. They did and there are extra at the Borough office. He asked how many police cars the Borough owned. 4 counting the one that has not yet been put in service. He asked about the status of Asylum Run sewer line project which is nearing completion. And finally he asked if people were being held responsible for not clearing ice and snow from their sidewalks. According to the Codes report there were four complaints dealt with by the codes officer in January. C. Former Mayor Miller (5943 Devonshire Hgts Rd) thanked Council for their willingness to honor Councilwoman Matio and gave a briefhistory ofher and Matio's work with the community over the years. 9. Council comments: All council members thanked everyone for coming out to the meeting. The Mayor thanked the fire department members for their service to the community. Ramper and Deardorff thanked Bob Rhoads for his 25 years of service to Penbrook as the Emergency Management Coordinator. 10. Action on the bills to be paid: A motion was made by Ramper to pay the bills. It was seconded by Margarito and voted in favor unanimously. 11, Adjournment: A motion was made by Dry to adjourn the meeting at 7:20pm. It was seconded by Stokes and voted in favor unanimously. Respectfully submitted, Joseph Hogarth Borough Manager and Municipal Secretary Penbrook Borough Council Meeting March 2, 2020 6:30 PM 1. Call to Order by Council President Deardorff A. Salute to the Flag followed by an invocation by Pastor Halliday B. Roll Call 2. Action on the minutes from the February 6, 2020 Council Meeting 3. Action on the minutes from the February 18, 2020 Caucus Meeting 4. Citizen comments on the agenda 5. Recognition of Sandy Matio for her years of service to the Borough of Penbrook 6. Recognition of David Dombrowsky for his years of service to the Borough ofPenbrook 7. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees i. Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii Penbrook Authority 8. New Business A. Accept or reject a motion to accept Peter Schwarze for appointment to the Planning Commission B. Accept or reject a motion to accept Carmen Gonzalez for appointment to the Planning Commission C. Approve or reject a motion to accept the bid of $4005.00 from H.E. Black and Associates to do an Ameriçans with Disabilities Act access analysis at Little Valley Park. D. Approve or reject a motion to allow a handicapped parking permit to Ms Denise Lovejoy at 38 Banks Street. 9. Citizens to be heard 10. Council Member Comments 11. Action on the bills to be paid 12. Adjournment Penbrook Borough Council Meeting Minutes March 2, 2020 1. Call to order On March 2, 2020 Council President David Deardorff called the Borough Council to order at 6:30 pm followed by a salute to the flag and invocation by Pastor Halliday. 2. Roll Call Councilperson Ramper was absent. All others were present. 3. Action on the minutes from the February 6, 2020 Council Meeting minutes. Council President Deardorff asked for and received a motion from Councilman Armbruster. Councilman Margarito seconded. There was no discussion and the motion was voted in favor unanimously. 4. Action on the minutes from the February 18, 2020 Caucus Meeting minutes. Council President Deardorff asked for and received a motion from Councilperson Dry to accept and ratify the hiring ofPublic Works employee Tegan Swank, The motion was seconded by Councilman N. Shaw. There was no discussion and the motion was voted in favor unanimously. 5. Citizen comments on the March agenda There were no citizen comments to be heard. 6. Recognition of former Councilwoman Sandy Matio for her years of service both on Borough Council and the community in general. Mayor McDonald read both the proclamation and resolution prepared for Matio, who could not attend tonight's meeting due to illness. 7. Recognition of former Officer David Dombrowsky for his 17 years of service as a part time police officer with the Borough. Mayor McDonald read both the proclamation and resolution prepared on Dombrowsky's behalf and Officer Maley presented Dombrowsky with a plaque on behalf oft the Penbrook Police Department. 8. Reports: A. Mayor - The Mayor provided Council with the February 2020 Police report. B. Treasurer Manager Hogarth read the Treasurer's report for February 2020. In addition it was mentioned that the Borough was notified that it was awarded $75,000 gaming grant for the 2020-21 grant cycle. Also PenDOT notified the Borough today that it will receive $86,383.67 in Liquid Fuels money this month. A motion was made by Armbruster and seconded by N. Shaw to accept the report. It was favorably voted on unanimously. C. Manager - Manager Hogarth reported that a third party inspection was done ofthe Elm Street Park and there are items that Columbia Excavating needs to fix. The stormwater inlet project will be starting within the next few weeks at Penbrook and Forney. New voting machines will be delivered for the April Primary Election. Tegan Swank was hired as our new Public Works employee filling a vacancy that's been open since August. And Officers Foltz and Maley both passed the written exam for promotion to lieutenant. They will take an oral exam on March 13 and the sçores will be presented to the Civil Service Commission who will meet on April 1. D. Solicitor - No report E. STEMS - No report made available F. Fire Chief-No report made available G. Committees i. Codes - Council President Deardorff read the codes report ii. Public Safety - No report made available. ili. Parks and Property - Councilman Stokes reported the next meeting will be March 11 when they will discuss the Little Valley Summer Program and the Borough wall mural project. iv. Public Works - Councilperson N. Shaw mentioned the hiring of employee Tegan Swank. V. Personnel -No report vi. Community and Government - Councilperson V. Shaw reported there will be community cleanup projects on April 4 and April 19. See. the newsletter for details. vii. Budget = Councilman Armbruster provided council with his revenue and expense report and pointed out that it's usual for expenses in the general fund to exceed revenues until taxes are paid later in the year. viii. Authority - Councilperson Dry reported that the next Authority meeting is scheduled for March 18 at 6:30pm. 9. New Business A. Approve or reject a motion to appoint applicant Peter Schwarze to the Planning Commission. A motion was made by Stokes and seconded by Margarito to approve. There was no discussion and the motion was voted unanimously to approve. B. Approve or reject a motion to appoint applicant Carmen Gonzalez to the Planning Commission. A motion was made by Stokes and seconded by Margarito to approve. There was no discussion and the motion was voted unanimously to approve. Mayor McDonald swore in both Schwarze and Gonzalez as members ofthe Planning Commission. C. Approve or reject a motion to accept the bid of$4005.00 from H.E. Black and Associates to do an Americans with Disabilities Act access analysis at Little Valley Park. A motion to accept was made by Deardorff and seconded by Stokes. There was no discussion and the vote was unanimous to accept the bid. D. Approve or reject a motion to approve an on-street handicapped parking permit submitted by Denise Lovejoy residing at 38 Banks St. A motion to reject the application was made by Armbruster and seconded by N. Shaw. There was no discussion and motion was voted unanimously to reject. 10. Citizens to be heard A. Clyde Bateman commented on a car that had an expired inspection sticker parked on a public roadway. He believes that we are too lenient in enforcing such things. Manager/ChiefofPolice Hogarth commented that all such reports by citizens are handled when they are made, however enforcement is at the discretion of the officer. At the direction ofthe Chief, not all minor violation will result in citations or processing as an abandoned vehicle. B. Pastor Mark Halliday ofthe Penbrook Church ofGod announced that his church will have two community events. The first ofwhich will be a free concert on May gth and the other will be a community picnic on May 30". The church should be contacted for more details. 11. Council comments: All council members thanked former Councilperson Matio and Officer Dombrowsky for their years of service to the community. They also thanked Schwarze and Gonzalez for their willingness to serve on the Planning Commission and Tegan Swank's willingness to join the Borough as a public works employee. 12. Action on the bills to be paid: A motion was made by Armbruster to pay the bills. It was seconded by Dry and voted in favor unanimously. 11. Adjournment: A motion was made by Margarito to adjourn the meeting at 7:10pm. It was seconded by N. Shaw and voted in favor unanimously. Respectfully submitted, Joseph Hogarth Borough Manager and Municipal Secretary Penbrook Borough Council Meeting April 6, 2020 6:30 PM 1. Call to Order by Council President Deardorff A. Salute to the Flag followed by an invocation by Pastor Halliday B. Roll Call 2. Action on the minutes from the March 2, 2020 Council Meeting 3. Citizen comments on the agenda 4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees i. Codes ii. Public Safety 11i. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget Vill Penbrook Authority 8. New Business A. Approve or reject a motion to accept the resignation of Bob Rhoads as Emergency Management Coordinator B. Approve or reject a motion to accept the Civil Service eligibility list for the position of police lieutenant. C. Approve or reject a motion to promote one of the eligible individuals on the Civil Service list to the position of police lieutenant effective 19 April 2020. D. Approve or reject a motion to accept the contract for the use of the little league baseball field at Community Park by the Paxtang-Wilhelm Baseball Association for the year 2020 E. Approve or reject a motion to allow a handicapped parking permit to Ms. Sharon Hedricks of 2740 Elm Street. F. Approve or reject a motion to advertise the proposed zoning ordinance regarding mini cell towers. G. Approve or reject a motion to allow Todd Zwigart to seek appointment from the Governor as Emergency Management Coordinator. 9. Citizens to be heard 10. Council Member Comments 11. Action on the bills to be paid 12. Adjournment Penbrook Borough Council Meeting Minutes April 6, 2020 1. Call to order On April 6, 2020 Council President David Deardorff called the Borough Council to order at 6:30 pm followed by a salute to the flag and invocation by Pastor Halliday. 2. Roll Call All were present. 3. Action on the minutes from the March 2, 2020 Council Meeting minutes. Council President Deardorff asked for and received a motion from Councilman Armbruster. Councilman N. Shaw seconded. There was no discussion and the motion was voted in favor unanimously. 4. Citizen comments on the March agenda There were no citizen comments to be heard. 5. Reports: A. Mayor - The Mayor provided Council with the March 2020 Police Report. B. Treasurer Manager Hogarth read the Treasurer's report for February 2020. A motion was made by Ramper and seconded by Dry to accept the report. It was favorably voted on unanimously. C. Manager - Manager Hogarth reported that the building is closed to the public and all borough events cancelled. Non-essential employees are working from home and only coming into the office when necessary. Public works is doing projects and work as necessary otherwise on call from home. The cleaning service is coming in one extra day to do extra cleaning especially in the police offices. And gloves and N95 masks are in good supply should any employee need them. D. Solicitor - The Solicitor's report tied in with the agenda item dealing with the wireless ordinance and will be discussed at that agenda item E. STEMS - Chief Baily reports that call volume has been increasing because ofthe COVID response and they're preparing for a rough week. He asked for a letter from the borough stating that STEMS is the EMS provider for the borough SO they can better get supplies. Manager Hogarth to write that letter. F. Fire Chief - No Report made available but the Fire Police report was emailed to the borough manager by Captain John Morris and read. G. Committees i. Codes - Council President Deardorff read the codes report ii. Public Safety - Order of Succession members are V. Shaw, N. Shaw and Margarito. EMC reached out to STEMS offering support but nothing needed at this time. iii. Parks and Property - There will be no parks meeting this Wednesday but Chair Stokes will email committee members a list of items to think about. Also, the Little Valley Summer Program is on hold but hoping it can still be had iv. Public Works - No report V. Personnel - We're still waiting for a response from AFSCME regarding the non-uniform contract vi. Community and Government - Rick Levendusky has been making a lot of progress with the project getting the ordinances on-line. vii. Budget - Jim reviewed the county tax documents and suggested council keep a close eye on taxes paid in regards to budget planning this fall viii. Authority - No report other than a meeting is scheduled for April 15th at 6:30pm 6. New Business A. Approve or reject a motion to accept the resignation of EMC, Bob Rhoads. President Deardorff read a letter from Scott Rhoads to the council on behalf of his father Bob in serving the Borough as the EMC for the past 25 years. A motion was made by Armbruster and seconded by N. Shaw. There was no discussion and the motion passed unanimously. B. Approve or reject a motion to accept the Civil Service Commission's eligibility list for the position of police lieutenant. A motion was made by Ramper and seconded by Dry. There was no discussion and the motion passed unanimously. C. Approve or reject a motion to promote Officer Foltz to the position of police lieutenant effective 19 April 2020. A motion was made to promote Foltz by Armbruster and seconded by V. Shaw. There was no discussion and the motion passed unanimously. D. Approve or reject a motion to accept the contract for use of the little league baseball field at Community Park by the Paxtang-Wilhelm Baseball Association for the remainder of 2020. A motion was made to accept the contract by Dry and seconded by V.Shaw. Armbruster commented that there was no end date on the contract. Solicitor Wendaur responded that there will be an appendix with the schedule as soon as one is created. The contract will read that the end date will be mutually agreed to by both parties. The motion passed unanimously. E. Approve or reject a motion to allow a handicapped parking permit to Ms. Sharon Hedricks of 2740 Elm St. A motion to reject the permit was made by Armbruster and seconded by Dry. Armbruster mentioned that the applicant has off-street parking therefore does not meet the Borough's requirement. Ramper asked Wendaur if the Borough has liability because the applicant disclosed that she can't turn her head while driving and we didn'ti report it to PenDOT. Chief Hogarth commented that there's no evidence of unsafe driving and there's no requirement to turn one's head while driving and any report to PenDOT should come from a physician. The motion to reject was passed unanimously. F. Approve or reject a motion to advertise the proposed zoning ordinance regarding mini cell towers. A motion to approve was made by Armbruster and seconded by Ramper. Solicitor Wendaur reminded everyone that he was working with BCO Myers about some specific measurements. Armbruster asked where the advertisement would be. It'll be advertised through the Patriot News/PennLive. Ramper asked ifit'll be sent to the county for their review which it will. The motion passed unanimously. G. Approve or reject a motion to send a recommendation to the county for Todd Zwigart to become the Borough's Emergency Management Coordinator. A motion to approve was made by Deardorff and seconded by Armbruster. There was no discussion. The motion passed unanimously. 7. Citizens to be heard There were no citizen comments 8. Council comments: Dry thanked Bob for all his years of service as EMC N. Shaw appreciates all the work Todd Z has been doing during the pandemic and congratulated Officer Foltz on being promoted to lieutenant. V. Shaw thanked Bob Rhoads as well. And thanks to Todd Z. Stokes thanked Bob Rhoades and congratulated Todd. Also he thanked Chief Baily for his work with STEMS Armbruster thanked Bob Rhoads and congratulated Todd as well Mayor thanked Bob Rhoads and congratulated Officer Foltz Ramper thanked Bob Rhoads for his years of service and congratulated Todd, Tom Swank and Officer Foltz. He also mentioned appreciation for all the teamwork through the pandemic. Deardorff thanked Bob Rhoads and congratulated Todd and Tom Swank for their willingness to serve in emergency management. He also thanked V Shaw, Rick Levendusky and Rob Myers for their work with the on-line ordinance project. 9. Action on the bills to be paid: A motion was made by Armbruster to pay the bills. It was seconded by Ramper. There was no discussion and the motion passed unanimously. 10. Adjournment: A motion was made by Armbruster to adjourn the meeting at 7:19pm. It was seconded by N. Shaw and voted in favor unanimously. Respectfully submitted, Joseph Hogarth Borough Manager and Municipal Secretary Penbrook Borough Council Meeting May 4, 2020 6:30 PM 1. Call to Order by Council President Deardorff A. Salute to the Flag tollowed by an invocation by Pastor Halliday B. Roll Call Margarito Dry Stokes Deardorff NShaw VShaw Armbruster Ramper Mayor Solicitor 2. Action on the minutes from the April 6, 2020 Council Meeting 3. Citizen comments on the agenda 4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees i. Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii Penbrook Authority 8. New Business A. Approve or reject a motion to accept resolution 2020-8 in support oft the Dauphin County tax penalty deferment 9. Citizens to be heard 10. Council Member Comments 11. Action on the bills to be paid 12. Adjournment Penbrook Borough Council Meeting Minutes May 4, 2020 1. Call to order On May 4, 2020 Council President David Deardorff called the Borough Council to order at 6:30 pm tollowed by a salute to the flag and a moment of silence. 2. Roll Call All were present 3. Action on the minutes from the April 6, 2020 Council Meeting minutes Council President Deardorff asked for and received a motion from Councilman Armbruster. Councilman Margarito seconded. There was no discussion and the motion was voted in favor unanimously. 4. Citizen comments on the May agenda There were no citizen comments to be heard 5. Reports A. Mayor - The Mayor provided Council with the April 2020 Police Report. B. Treasurer Manager Hogarth read the Treasurer's report for April 2020. A motion was made by N. Shaw and seconded by V. Shaw to accept the report. It was favorably voted on unanimously. C. Manager Manager Hogarth reported that the contractor finished with the railing of the elm street entrance accessible ramp of the borough building, raising it to within ADA height. Becky and Rob continue to work from home when possible, complying with the Governor's stay-at-home order. The inlet project at Penbrook Av and Forney has started and will take a few weeks to complete. This project is being paid mostly from the Authority budget. The Asylum Run sewer line replacement project is nearing completion. The wireless ordinance was sent to the county planning commission for their review and comments. The public hearing for the ordinance adoption is planned for July 6. D. Solicitor No report E. STEMS - No report F. Fire Chief - No Report G. Committees i. Codes - Council President Deardorff read the codes report ii. Public Safety - Order of Succession members are N. Shaw, Margarito and Armbruster. There was a webinar done by PEMA to review submission of COVID-19 paperwork. EMC Zwigart contacted the county regarding council members wanting to be part of the EMA team. Need to participate in required NIMS training as well as a 3 hour briefing done by the county. We continue to have issues with the siren and EMC Zwigart's recommendation is to take it out of service. County EMC, Robert Stout reported there is no need for it since there are other ways residents can get notified in the event of an emergency. iii. Parks and Property - Chairman Stokes reported there will be a sub-committee meeting on May 13 and one of the top issues is to decide on whether to have a full summer parks program, a modified program or cancel the program. The desire is to have the program but it will be discussed further at the meeting. iv. Public Works - Street sweeping has been cancelled for May but will likely be moved to the week of June 8 if the machine is available. The concern is too many people are home during the day and volume of cars on the street will not be feasible for effective use of the sweeper. V. Personnel - No report vi. Community and Government - Rick Levandusky has been making a lot of progress with the project getting the ordinances on-line. The product will be sent out to all of council to review and comment on. Rick and BCO Myers will be making the final corrections and need feedback before it goes live. vii. Budget - Jim had an issue with the payment received by the Susquehanna Township Authority made to the Borough for the Asylum Run Sewer project. He questioned where the accountants posted the payment and made a suggestion to have a new line created in the sewer fund to more accurately reflect and account for the payment. viii. Authority - No report other than a meeting is scheduled for May 20th at 6:30pm 6. New Business A. Approve or reject a motion to accept Resolution 2020-8 in support of the Dauphin County Tax Penalty Deferment. A motion was made by Armbruster and seconded by Stokes. There was no discussion and the motion passed unanimously. 7. Citizens to be heard There were no citizen comments 8. Council comments Councilman Armbruster suggested we post something on the borough building sign board advertising the mail-in balloting for the primary election. 9. Action on the bills to be paid A motion was made by Armbruster to pay the bills. It was seconded by Dry. There was no discussion and the motion passed unanimously. 10. Adjournment A motion was made by Armbruster to adjourn the meeting at 7:35pm. It was seconded by Margarito and voted in favor unanimously. Respectfully submitted and attested, Joseph Hogarth Borough Manager and Municipal Secretary Penbrook Borough Council Meeting June 1, 2020 6:30 PM 1. Call to Order by Council President Deardorff A. Salute to the Flag followed by an invocation by Pastor Halliday B. Roll Call Margarito Dry Stokes Deardorff NShaw VShaw Armbruster Ramper Mayor Solicitor 2. Action on the minutes from the May 4, 2020 Council Meeting 3. Citizen comments on the agenda 4. Reports A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees i. Codes ii. Public Safety 11i. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii Penbrook Authority 5. New Business A. Approve or reject a motion to accept the resignation of appointed councilman Amado Margarito who submitted a letter of resignation effective May 29, 2020 B. Approve or reject a motion to accept resolution 2020-9 adopting the Dauphin County Emergency Operations Plan as the Penbrook Borough Emergency Operations Plan C. Approve or reject a motion to appoint Carmen Gonzalez as the chairperson of the vacancy hearing board. D. Approve or reject a motion to appoint Sarah Marencic to Penbrook Revitalization Inc. board. E. Approve or reject a motion to pay Rick Levandusky a one-time amount of $1,800.00 for the on-line publishing of the Penbrook Borough Ordinances. F. Approve or reject a motion to cancel the youth summer parks program at Little Valley Park due to the COVID-19 social distancing and large group gathering restrictions. G. Discussion involving the opening of the Borough Building to the public as well as the working status of non-essential employees. 6. Citizens to be heard 7. Council Member Comments 8. Action on the bills to be paid 9. Adjournment Penbrook Borough Council Meeting Minutes June 1, 2020 1. Call to order On June 1, 2020 Council President David Deardorff called the Borough Council to order at 6:30 pm followed by a salute to the flag and a moment of silence. 2. Roll Call All were present. 3. Action on the minutes from the May 4, 2020 Council Meeting minutes. Council President Deardorff asked for and received a motion from Councilperson V Shaw. Councilman Stokes seconded. There was no discussion and the motion was voted in favor unanimously. 4. Citizen comments on the June agenda There were no citizen comments to be heard. 5. Reports: A. Mayor - The Mayor provided Council with the May 2020 Police Report. B. Treasurer Manager Hogarth read the Treasurer's report for May 2020. A motion was made by Armbruster and seconded by Dry to accept the report. It was favorably voted on unanimously. C. Manager - Manager's report was read D. Solicitor Mr. Wendaur mentioned that the Tri-County Planning Commission had some questions regarding "conditional use" in regard to the wireless ordinance proposal. Because of this, the commission's comments and approval will likely be pushed back one month. E. STEMS - No report F. Fire Chief - Asst. Chief Lacher read the May stats for the fire department and Fire Police Captain Morris provided the May stats for the fire police responses G. Committees i. Codes - Council President Deardorff read the codes report ii. Public Safety - Because of the resignation of Councilman Margarito the order of succession will be modified for June to include Armbruster, Dry and Deardorff. EMCZwigart thanked Councilman N Shaw for completing his NIMS courses. iii. Parks and Property - Chairman Stokes will discuss a topic under new business. iv. Public Works - Chairman N Shaw read the May report V. Personnel - No report vi. Community and Government - Chairperson V Shaw discussed the challenges with the book bag give-away now that National Night Out has been moved to October. It was suggested that most of the children in need of the book bags and supplies are known SO proactive efforts will be made to continue this awesome program prior to the start of the school year. vii. Budget Chairman Armbruster referred to his revenue/expense spreadsheet and pointed out that the accountants moved the sewer payment received from Susquehanna Township to the appropriate line. viii. Authority - No report other than a meeting is scheduled for June 17th at 6:30pm 6. New Business A. Approve or reject a motion to accept the resignation of appointed councilman Amado Margarito who submitted a letter of resignation effective 29 May 2020. A motion to accept was made by Stokes and seconded by Armbruster. The motion carried unanimously. We now have 30 days to appoint a replacement. B. Approve or reject a motion to accept resolution 2020-9 adopting the Dauphin County Emergency Operations Plan as the Penbrook Emergency Operations Plan. A motion to accept was made by Deardorff and seconded by N Shaw. The motion carried unanimously. C. Approve or reject a motion to accept Carmen Gonzalez as the chairperson of the vacancy hearing board. A motion to accept was made by V Shaw and seconded by Dry. The motion carried unanimously. D. Approve or reject a motion to appoint Sarah Marencic to the Penbrook Revitalization Inc. Board. A motion to accept was made by Armbruster and seconded by Dry. The motion carried unanimously. E. Approve or reject a motion to pay Rick Levandusky a one-time amount of$1,800.00 for the on-line publishing of the Penbrook Borough Ordinances. A motion to approve the payment was made by Armbruster and seconded by N Shaw. There was no discussion and the motion carried unanimously. F. Discussion involving the opening of the Borough Building to the public as well as the working status of non-essential employees. Manager Hogarth reported that administrative assistant Rebecca Ramper is working remotely most of the time. She comes in to process payments and mail necessary documents. BCO Myers is working mostly from the office but is doing some remote duties as needed. Under the Governor's color phases, telework is still required where feasible for yellow. It was suggested by Manager Hogarth that we remain closed until the county is moved to the green phase. There were no motions made for this topic. G. Councilman Stokes, Chairman of the Parks Committee, made a motion to cancel the youth summer program held at Little Valley Park. The concern was the amount of children that sign up for the program, social distancing and other health risks. The motion was seconded by V Shaw and the motion to cancel the program passed unanimously. 7. Citizens to be heard Assistant Fire Chief David Lacher expressed his thanks to all for their support of the fire department and leadership of the community. 8. Council comments: Councilman Armbruster asked if there was a replacement in mind for the Ward1A seat for which there is not and when the vacancy hearing board would meet. There was no specific date for the VHB to meet and that would depend on the availability of a viable replacement. Councilman Ramper questioned the status of the emergency siren. Manager Hogarth reported that it was checked by K&C communications and their report sent via email to the Public Safety Committee. Summarizing the report K&C believed the damage now evident was not from the original lightning strike or they would have seen that when the repairs were made. The report did say that it was most likely from a power surge. K&C suggested no more money be invested in the siren and provided a quote for a mechanical siren should the Borough want to keep something in place. Ramper expressed concern for some borough residents that may not have technology capable of receiving emergency notifications. Manager Hogarth said he would explore notification options. Council President Deardorff asked if anyone was interested in investing any more money into the existing siren. Dry, N Shaw, V Shaw and the Mayor all wanted to explore the mechanical siren option for consideration. Deardorff, Ramper, Armbruster and Stokes were against putting any more money into the siren. Councilman N Shaw said he had the opportunity to stop into the fire house on Saturday May 30th and was impressed with the cleanliness and organization of the space. He thanked the fire department for their efforts. 9. Action on the bills to be paid: A motion was made by Armbruster to pay the bills. It was seconded by N Shaw. There was no discussion and the motion passed unanimously. 10. Adjournment: A motion was made by Armbruster to adjourn the meeting at 7:45pm. It was seconded by Dry and voted in favor unanimously. Respectfully submitted and attested, Joseph Hogarth Borough Manager and Municipal Secretary Penbrook Borough Council Meeting July 6, 2020 6:30 PM 1. Call to Order by Council President Deardorff A. Salute to the Flag followed by an invocation by Pastor Halliday B. Roll Call Margarito Dry Stokes Deardorff NShaw VShaw Armbruster Ramper Mayor Solicitor 2. Action on the minutes from the June 1, 2020 Council Meeting 3. Citizen comments on the agenda 4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees i. Codes ii. Public Safety 11i. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii Penbrook Authority 5. New Business A. Approve or reject a motion to successfully release Officer Courtnee Leggore from her probationary employment status. B. Approve or reject a motion to add a $50.00 cleaning fee to Community Room rentals due to COVID-19 mitigation efforts. C. Approve or reject a motion to enter into the intergovernmental cooperation agreement with Swatara Township regarding the use of their compost facility located at 780 Kelker Street in Harrisburg. The cost of the agreement is $589.02 for 2021. D. Approve or reject a motion to allow Public Works to contract with D.E. Gemmill to apply extruded thermoplastic materials to the roadway intersections of Market Street Road and Boas St., Elm and Banks Streets and N. 28th and Herr Streets. The cost to do all three intersections is $2473.72 E. Approve or reject a motion to accept the non-uniform contract proposed by AFSCME Council 90 on behalf of the Penbrook Borough Public Works employees. 6. Citizens to be heard 7. Council Member Comments 8. Action on the bills to be paid 9. Adjournment Penbrook Borough Council Meeting Minutes July 6, 2020 1. Call to order On July 6, 2020 Council President David Deardorff called the Borough Council to order at 6:30 pm followed by a salute to the flag and an invocation by Pastor Halliday. 2. Roll Call All were present. Councilman Ramper attending via Zoom 3. Action on the minutes from the June 1, 2020 Council Meeting minutes. Council President Deardorff asked for and received a motion from Armbruster. V. Shaw seconded. There was no discussion and the motion was voted in favor unanimously. 4. Citizen comments on the July agenda Clyde Bateman asked if 5C would include use for Penbrook residents, which it will. He also asked for a further explanation about 5D. President Deardorff explained that it's a project to put crosswalk markings on the roadway at certain intersections. 5. Reports: A. Mayor - The Mayor provided Council with the May 2020 Police Report. B. Treasurer - Manager Hogarth read the Treasurer's report for June 2020. A motion was made by Armbruster and seconded by Dry to accept the report. It was favorably voted on unanimously. C. Manager - Manager's report was read D. Solicitor No report E. STEMS - No report F. Fire Chief - President Deardorff read the report sent from fire chief Musser G. Committees i. Codes - Council President Deardorff read the codes report ii. Public Safety - EMC Zwigart shared spreadsheet showing the costs the Borough has incurred to date for COVID-19 expenses. Aug 11, 2020 will be a training session for council members concerning emergency operations. Council President Deardorff mentioned the possibility of using public works employees who are all trained firefighters to supplement fire calls in the Borough when it's feasible to do SO. There was no action on this item by Borough Council. iii. Parks and Property - Chairman Stokes reported that they will take feedback concerning the mural project through mid-August. Once they decide on a theme the artist search will begin. iv. Public Works - Chairman N Shaw read the June report V. Personnel - No report vi. Community and Government - Chairperson V Shaw reported there have been many donations for the backpack program. The distribution of the backpacks will be on August 4. She also mentioned that the Tabernacle Church's program was cancelled SO they will be consolidating with the Borough project. vii. Budget Chairman Armbruster referred to his revenuel/expense spreadsheet which shows some accounts with expenses that have exceeded revenues but which is not unusual for this time of the year viii. Authority - No report other than a meeting is scheduled for July 15th at 6:30pm 6. New Business A. Approve or reject a motion to successtully release Officer Courtnee Leggore from her probationary employment status. A motion to approve was made by President Deardorff and seconded by Stokes. There was no discussion and the motion carried unanimously. B. Approve or reject a motion to add a fifty dollar cleaning fee to any Community Room rental due to COVID-19 disinfecting measures. Dry made a motion to add the fee and it was seconded by Deardorff. There was no discussion and the motion carried unanimously. C. Approve or reject a motion to enter into the intergovernmenta. cooperation agreement with Swatara Township regarding the use of their compost facility located at 780 Kelker Street in Harrisburg. The cost of the agreement is $589.02 for 2021. A motion to approve was made by N Shaw and seconded by Stokes. Councilman Armbruster asked what the cost for use is currently. Manager Hogarth reported we currently don't pay anything. There was no other discussion and the motion carried unanimously. D. Approve or reject a motion to to allow Public Works to contract with D.E. Gemmill to apply extruded thermoplastic materials to the roadway intersections of Market Street Road and Boas, Elm at Banks and N 28th and Herr Streets. The cost to do all three intersections is $2473.72. A motion to accept was made by N Shaw and seconded by Dry. The motion carried unanimously. E. Approve or reject a motion to accept the non-uniform contract proposed by AFSCME Council 90 on behalf of the Penbrook Borough Public Works employees. A motion to approve was made by Armbruster and seconded by V Shaw. There was no discussion and the motion carried unanimously. 7. Citizens to be heard Clyde Bateman reported he was annoyed by the fireworks throughout the Borough recently. He also reported a street light near Lehman's garage being out. Dr. Scott Leedy expressed concern over recent events of looting and damaging properties as a result of violent demonstrations across the country. He wanted to hear from Council their stance on supporting the police and other agencies in their efforts in protecting the people and property of Penbrook. He also asked if there were agreements between municipalities to support one another in those types of emergencies. President Deardorff said there are plans in place to respond to emergencies, protect life and property, there are plans for inter-agency support and Council, as well as the Mayor, support their emergency services in their efforts. 8. Council comments: President Deardorff congratulated Officer Courtnee Leggore by her successful completion of probation. He also thanked all the Borough workers in their efforts with the challenges of the COVID-19 crisis. Councilman Ramper expressed his support for the Borough's emergency services in the event ofa riot or other emergency; this in response to Dr. Leedy's comments and questions. 9. Action on the bills to be paid: A motion was made by Armbruster to pay the bills. It was seconded by N Shaw. There was no discussion and the motion passed unanimously. 10. Adjournment: A motion was made by V Shaw to adjourn the meeting at 7:10pm. It was seconded by N Shaw and voted in favor unanimously. 11. Executive Session to discuss a personnel matter. Respectfully submitted and attested, Joseph Hogarth Borough Manager and Municipal Secretary Penbrook Borough Council Meeting August 3, 2020 6:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the July 6, 2020 Council Meeting 3. Public Hearing for citizen comments: Proposed Amendments to Chapter 266-24 Radio and Television Antennas. 4. Citizen comments on agenda items 5. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget Vill. Penbrook Authority 6. New Business: A. Approve or reject the motion to adopt proposed Ordinance 2020-01, an Ordinance amending and re- naming the code of ordinances of the Borough of Penbrook Chapter 266-24 dealing with Non-Tower and Tower Wireless Communication Facilities. B. Approve or reject the motion to accept Resolution 2020-10 directing a fee schedule for applicants that are required to have a stormwater management site plan review under Chapter 226 of the Penbrook Borough Ordinances. C. Approve or reject a motion to accept the resignation of part time police officer John Perry who wrote a letter of resignation effective 24 July 2020. John and his family are moving back to Tennessee at the end of the month. D. Approve or reject a motion to accept the resignation of public works employee Tegan Swank that was signed and effective on 23 July 2020. 7. Visitors to be heard 8. Comments of Elected Officials 9. Action on the bills to be paid 10. Executive Session 11. Adjourn For your Information = August 3, 2020 Councilman Armbruster has requested an Executive Session to discuss a personnel matter. Other Borough Manager Notes: Penbrook Borough Council Meeting Minutes August 3, 2020 1. Call to order On August 3, 2020 Council President David Deardorff called the Borough Council to order at 6:30 pm followed by a salute to the flag and a moment of silence. 2. Roll Call Mayor McDonald and Councilman N Shaw were absent. Councilmen Ramper and Armbruster as well as Solicitor Wendaur attended via Zoom. 3. Action on the minutes from the July 6, 2020 Council Meeting minutes Council President Deardorff asked for and received a motion from V Shaw. Armbruster seconded. There was no discussion and the motion was voted in favor unanimously. 4. At 6:35pm President Deardortt recessed the meeting to hear any public comments on the proposed amendments to Chapter 266-24 Radio and Television Antennas. Frank Heffelfinger 909 Franklin St. asked what it was about and was told by President Deardorff it involved small wireless towers used by the cell phone companies and other utility suppliers. Mr. Heffelfinger stated "he didn't like 'them". There was no response to his comment. There were no other public comments. President Deardorff called the meeting back into session at 6:37pm hours. 5. Citizen comments on agenda items There were no citizen comments 6. Reports A. Mayor - The Chief provided Council with the July 2020 Police Report. B. Treasurer Manager Hogarth read the Treasurer's report for July 2020. A motion was made by Dry and seconded by V Shaw to accept the report. It was favorably voted on unanimously. C. Manager - Manager's report was read D. Solicitor - The municipal solid waste RFP will be finalized soon since there were no more council comments. E. STEMS - No report F. Fire Chief - Chief Musser read the monthly report G. Committees i. Codes - - Council President Deardorff read the codes report. ii. Public Safety - EMC Zwigart updated council on two grants, one from FEMA and the other from the county that we will be submitting COVID-19 expenses. Chairman Ramper asked to be kept in the loop via email regarding the grant progress. The EMC also reminded everyone that the EMA training will take place on August 11t, with dinner provided. iii. Parks and Property - No report iv. Public Works - Vice Chair Stokes read the July report V. Personnel - Chair Dry mentioned there would be a vote later in the meeting to accept the resignations of part time officer John Perry and public works employee Tegan Swank. vi. Community and Government - Chairperson V Shaw reported that tomorrow will be the book bag give-away and that the senior outreach had a successful day helping Yolanda McPherson. vii. Budget -Chairman Armbruster reminded everyone the 2021 budget meetings will start on Monday August 10th. Also, the borough needs to look at any excessive compensatory time earned that can be reduced through a payout. viii. Authority - Vice Chair Dry reviewed the SWA July agenda and reminded everyone the next meeting will be Wednesday, August 19th at 6:30pm. 7. New Business A. Approve or reject a motion to adopt proposed Ordinance 2020-01, an ordinance amending and re-naming the code of ordinances of the Borough of Penbrook Chapter 266-24 dealing with Non-Tower and Tower Wireless Communication Facilities. A motion to adopt was made by V Shaw and seconded by Stokes. Dry asked when the towers will go up. That is unknown but Verizon has been asking for updates on the ordinance and will most likely make application before the end of the year. There was no further discussion and the motion carried unanimously. B. Approve or reject a motion to accept Resolution 2020-10 directing a fee schedule for applicants that are required to have a storm water management site plan review under Chapter 226 of the Penbrook Borough Ordinances. A motion to approve was made by Dry and seconded by V Shaw. Discussion: Ramper - There is a duplicate line on the fee schedule and needs to be removed. This was not on the resolution. Why is there no fee for less than 1001 sq/ft.? This is because the County Conservation District does not require a storm water plan review. Ramper asked why this isn'thandled through the Penbrook SWA. This is a Borough function to collect the fee incurred by Rettew to review the plan. Also, we want our engineer to review the plan to ensure the plan was done correctly rather than requiring the property owner to review their own plan. Armbruster asked Wendaur what power the Borough has for setting a fee for the Authority. This is not a fee for the management of the storm water system but an administrative fee incurred by the Borough. Ramper asked if our ordinance requires this. Wendaur confirmed that it does and it also requires the applicant to pay for the plan and our engineer, Rettew, will review the plan. There was no further discussion and the motion carried unanimously C. Approve or reject a motion to accept the resignation of part time police officer John Perry who wrote a letter of resignation effective 24 July. John and his family are moving back to Tennessee at the end of the month. A motion to accept was made by Armbruster and seconded by Dry. There was no discussion and the motion carried unanimously. D. Approve or reject a motion to accept the resignation for public works employee Tegan Swank that was signed and effective on 23 July. A motion to accept was made by Armbruster and seconded by Stokes. There was no discussion and the motion carried unanimously. 8. Citizens to be heard Carol Ober of 3010 Butler Street expressed her concern over traffic patterns on and around Butler and Boas Streets, specifically near the assisted living facility that's soon to open in Susquehanna Township. She said her and her neighbors don't believe that Boas Street should be one-way any longer and the concern is mostly about delivery truck traffic navigating the narrow one-way roadways. President Deardorff replied that traffic studies involving this area were on the agenda during the past Council Caucus meeting and will continue to be analyzed and discussed. Former Mayor, Peggy Miller, now living at 5933 Devonshire Heights Rd, commented in support of Ober and believed that the traffic study that caused those sections of roadway to become one-way was only to be in effect for 15 years and should now be past the intended use. 9. Council comments Councilman Stokes commented the Planning Commission will start meeting again on August 27th at 6:30pm. President Deardorff wanted to thank the Public Works employees for all their hard work during the hot weather. He congratulated Frank Heffelfinger for being promoted to Fire Department Lieutenant. And he thanked those involved with the book bag program. 10. Action on the bills to be paid A motion was made by Armbruster to pay the bills. It was seconded by V Shaw. There was no discussion and the motion passed unanimously. 11. Adjournment A motion was made by Armbruster to adjourn the meeting at 7:34pm. It was seconded by Dry and voted in favor unanimously. 12. Executive Session to discuss a personnel matter Respectfully submitted and attested, Joseph Hogarth Borough Manager and Municipal Secretary Penbrook Borough Council Meeting September 8, 2020 6:30 PM 1. Call to Order by Council President Deardorff A. Salute to the Flag followed by an invocation by Pastor Halliday B. Roll Call 2. Action on the minutes from the August 3, 2020 Council Meeting 3. Action on the minutes from the August 17, 2020 Caucus Meeting 4. Executive Session 5. Citizen comments on the agenda 6. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees i. Codes ii. Public Safety 11i. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii Penbrook Authority 7. New Business A. Accept or reject a motion to approve Resolution 2020-13 declaring a list of borough property to be less than $1,000.00 in value and can be disposed of by the borough manager. B. Accept or reject a motion to approve Resolution 2020-14 declaring a borough owned generator to be no longer useful to the borough, that its value is less than $500.00 and directing the borough manager to donate said generator to the Penbrook Fire Department. C. Accept or reject a motion to allow the Public Works department to purchase tires for the backhoe with an approximate cost of $2,000.00 D. Accept or reject a motion to accept the 2021 Minimum Municipal Obligation calculation for the Penbrook Borough Police Pension Plan of $39,528.00 E. Accept or reject a motion to accept the 2021 Minimum Municipal Obligation calculation for the Penbrook Borough Non-Uniform Pension Plan of $44,266.00 F. Accept or reject a motion to advertise an invitation to bidders for the municipal solid waste collection and recyclables and marketing. G. Accept or reject a motion to hire a public works employee from the list of eligible applicants interviewed by the personnel committee. 8. Citizens to be heard 9. Council Member Comments 10. Action on the bills to be paid 11. Executive Session 12. Adjournment Penbrook Borough Council Meeting Minutes September 8, 2020 1. Call to order On September 8, 2020 Council President David Deardorff called the Borough Council to order at 6:30 PM followed by a salute to the flag and an invocation by Pastor Halliday. 2. Roll Call Councilperson Vicki Shaw was absent. Councilman Ramper attended via Zoom. All others were present. 3. Action on the minutes from the August 3, 2020 Council Meeting Council President Deardorff asked for and received a motion from Armbruster. N. Shaw seconded. There was no discussion and the motion was voted in favor unanimously. 4. Action on the minutes from the August 17, 2020 Caucus Meeting President Deardorff asked for and received a motion from Dry and seconded by Armbruster. There was no discussion and the motion was voted in favor unanimously. 5. At 6:37 PM President Deardorff recessed the meeting to meet in executive session about a personnel matter. The meeting was called back into session at 6:43 PM. 6. Citizen comments on agenda items There were no citizen comments 7. Reports A. Mayor - The Mayor provided Council with the August 2020 Police Report. B. Treasurer - Manager Hogarth read the Treasurer's report for August 2020. A motion was made by Armbruster and seconded by N Shaw to accept the report. It was favorably voted on unanimously. C. Manager - No Report D. Solicitor - No Report E. STEMS - No report F. Fire Chief - Chief Lacher advised of the leadership changes at the fire department since Chief Musser resigned. He read the monthly report of call statistics and mentioned to council of the departments move forward to secure funding to purchase a new fire engine. Details will be given at their budget meeting on September 28th G. Committees i. Codes - Council President Deardorff read the codes report ii. Public Safety - EMC Zwigart reminded Council that Deardorff, Ramper and Stokes are this month's Order of Succession members. County is going through a radio update project to ensure continuity of services and will be updating all emergency services radios in the near future. There is a training session for securing resources during an emergency scheduled for September 17th. And the FEMA grant may be undergoing some criteria changes and county will advise EMCs when they know more. iii. Parks and Property - The mural project for the borough building has reached the public comment stage. Once a theme is selected an artist will be assigned by Sprocket Mural Works. iv. Public Works - Chairman N Shaw read the August report V. Personnel - Chair Dry mentioned there would be a vote later in the meeting to accept or reject a motion to hire a person to fill the vacant public works position. vi. Community and Government - No Report vii. Budget Chairman Armbruster reminded everyone that the compensatory capital reserve funds should be used to buy down excess leave. This Monday the 14th will be the next budget meeting reviewing the police section of the general fund. viii. Authority Vice chair Dry reminded everyone the next meeting will be Wednesday the 16th at 6:30 PM. 8. New Business A. Approve or reject a motion to approve Resolution 2020-13 declaring a list of borough property to be less than $1,000.00 in value and can be disposed of by the Borough Manager. A motion to approve the resolution was made by Armbruster and seconded by Dry. There was no discussion and the motion carried unanimously. B. Approve or reject a motion to approve Resolution 2020-14 declaring a borough owned generator to be no longer useful to the borough, that its value is less than $500.00 and directing the Borough Manger to donate the generator to the Penbrook Fire Department. A motion to approve was made by Stokes and seconded by N Shaw. There was no discussion and the motion carried unanimously. C. Approve or reject a motion to allow the Public Works department to purchase tires for the backhoe with an approximate cost of $2,000.00. A motion to allow the purchase was made by Armbruster and seconded by Dry. There was no discussion and the motion carried unanimously. D. Manager Hogarth presented the 2021 Minimum Municipal Obligation calculation for the Penbrook Borough Police Pension Plan to Council in the amount of $39,528.00 E. Manager Hogarth presented the 2021 Minimum Municipal Obligation calculation for the Penbrook Borough Non-Uniform Pension Plan to Council in the amount of $44,266.00 F. Approve or reject a motion to advertise an invitation to bidders for the municipal solid waste collection and recyclables and marketing. A motion to approve the advertising was made by Dry and seconded by Deardorff. There was no discussion and the motion carried unanimously. G. Approve or reject a motion to hire an applicant for the vacant public works position. A motion was made by N Shaw to table the action until the 2021 budget was approved. That motion was seconded by Ramper. A roll call vote was taken by Manger Hogarth: Dry-no, Armbruster-no, Ramper-yes, Deardorff-no, N Shaw-yes, Stokes-no. The motion to table the action was defeated 4 votes to 2 votes. President Deardorff again asked for a motion to approve or reject the hiring of an applicant for the vacant public works position. Armbruster made a motion to approve the hiring and it was seconded by Dry. Another roll call vote was taken: Dry-yes, Armbruster-yes, Ramper-no, Deardorff-yes, N Shaw-no, Stokes-yes. The motion carried with 4 votes for and two against. 9. Citizens to be heard Amy Asher of 2435 Canby St commented about the loud music coming from the Church at 25th and Canby. Asher said music being played especially during the week is disturbing her work from home and teleconferencing. Councilpersons Dry and Deardorfflive nearby and agree it's very loud. It was agreed to have the police department reach out and advise them of the complaint to see if a resolution can be reached. Fire Chief Lacher thanked the Borough for addressing the properties for which he has structural concerns should the fire department have to respond to them. Assistant Chief Frank Heffelfinger expressed concern about Houston Avenue. With cars parked along Houston the roadway isn't passable for the fire apparatus. Council said they explore possible solutions if there are any. Kim Stern from 45 Butler St. said she wants to put a driveway on her property and was told by BCO Myers that she would have to get her neighbors to agree. One has but the other neighbor won't respond. Manager Hogarth said the borough staff would reach out to the neighbor to see if they could get them to respond. 10. Council comments All Council Members and the Mayor wished to express their gratitude for the citizens that came out to offer comment and their thanks to the fire department for the positive changes made to the building. A thank you to Todd Zwigart and his wife for providing excellent EMA training and a delicious meal for all who attended. Councilman Stokes mentioned that the Planning Commission had their first meeting at the end of August and their next will be on September 24th. An agenda will be going out to everyone soon and he encouraged all to attend. 11. Action on the bills to be paid A motion was made by Armbruster to pay the bills. It was seconded by N Shaw. There was no discussion and the motion passed unanimously. 12. Adjournment A motion was made by Armbruster to adjourn the meeting at 7:26 PM. It was seconded by N Shaw and voted in favor unanimously. 13. Executive Session to discuss a personnel matter Respectfully submitted and attested, Joseph Hogarth Borough Manager and Municipal Secretary Penbrook Borough Council Meeting October 5, 2020 6:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call Ward1A Dry Stokes Deardorff NShaw VShaw Armbruster Ramper Mayor Solicitor 2. Action on the minutes from the September 8, 2020 Council Meeting 3. Citizen comments on agenda items 4. Vacancy Hearing Board: Application presented to the Vacancy Hearing Board for the Borough Council Ward1A vacancy. 5. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety ili. Parks and Properties iv. Public Works V. Personnel vi, Community and Government vii. Budget viii. Penbrook Authority ix. Penbrook Planning Commission 6. New Business: A. Approve or reject a motion to make an appointment to fill the Ward1A Borough Council vacancy. B. Approve or reject a motion to pay $200,000.00 from the 03 Fire Protection Fund for the Penbrook Fire Department's purchase of a new engine. C. Approve or reject a motion to approve the change order payments to Doli Construction for the Asylum Run Sewer project in the amounts of $3,672.16, $4,056.20 and $4,266.85. D. Approve or reject the review and submission of the Pennsylvania Municipal Retirement System Defined Benefit Plan for the Penbrook Police Pension and Resolution 2020-15. E. Approve or reject a motion to disperse the $93,552.83 pension state aid allocation by paying the non-uniform pension plan $39,398.00 and the uniform pension plan $54,154. 83. F. Approve or reject a motion to award the Municipal Solid Waste and Recycling Services bid to the lowest responsible bidder. 7. Visitors to be heard. 8. Comments of Elected Officials. 9. Action on the bills to be paid. 10. Executive Session 11. Adjourn Penbrook Borough Council Meeting Minutes October 5, 2020 1. Call to order On October 5, 2020 Council President David Deardorff called the Borough Council to order at 6:30 pm followed by a salute to the flag and an invocation by Pastor Halliday. 2. Roll Call Solicitor Wendaur was absent. Councilman Ramper attended via Zoom. All others were present. 3. Action on the minutes from the September 8, 2020 Council Meeting Council President Deardorff asked for and received a motion from Vicki Shaw and Armbruster seconded. There was no discussion and the motion was voted in favor unanimously. 4. Citizen comments on agenda items: There were no comments. 5. At 1834 recessed the meeting and yielded to Vacancy Hearing Board Chairperson Carmen Gonzalez. The VHB, convened in the Caucus Meeting Room to discuss the Ward1A vacancy and applicant Frank Heffelfinger of 909 Franklin St. Applicant Heffelfinger was present. There were no comments or questions. At 1844 Chairperson Gonzalez adjourned the VHB and President Deardorff reconvened the Council Meeting. 6. Reports: A. Mayor - The Mayor provided Council with the September 2020 Police Report. B. Treasurer - Manager Hogarth read the Treasurer's report for September 2020. A motion was made by Armbruster and seconded by N Shaw to accept the report. It was favorably voted on unanimously. C. Manager Hogarth reported he was offered and accepted a position on the board of directors for Susquehanna Twp EMS. STEMS would like representation from all the municipalities which they serve. New public works employee Jace Hilton is starting his third week of employment and things are going very well. DCED Deputy Director Doug Brown said we should hear about the CARES grant this month. And tomorrow is National Night Out. Most every police officer will be out doing foot patrol and all elected officials are invited to join them. D. Solicitor - No Report E. STEMS - No report F. Fire Chief - Chief Lacher his report G. Committees i. Codes = Council President Deardorff read the codes report ii. Public Safety - EMCZwigart reminded Council that Ramper, Stokes and V Shaw are this month's Order of Succession members. iii. Parks and Property - Chairman Stokes reported that voting concluded from the mural project and "Realistic Children" was the theme winner. That will now be given to Sprocket Mural Works to get an artist assigned. iv. Public Works - Chairman N. Shaw read the September report V. Personnel - Chair Dry mentioned there would be a vote later regarding the Ward1A vacancy. vi. Community and Government - Chairperson V Shaw reminded everyone of tomorrow's National Night Out event with the police doing foot patrols throughout the borough. vii. Budget Chairman Armbruster reminded everyone that the compensatory capital reserve funds should be used to buy down excess leave. This Monday the 12th will be the next budget meeting reviewing general fund revenues. viii. Authority - Vice chair Dry reported her attendance at a county meeting regarding storm water and the talk of a county wide authority that is intended to share resources and work together to meet storm water BPM's. There would be a cost but specifics haven't been determined yet. More information to follow. The next Penbrook SWA meeting is Wednesday October 215t at 6:30pm ix. Planning Commission - Chairman Stokes said the planning commission is up and running. The recent meeting on September 24h featured guest speaker Doug Brown of the dept of Community and Economic Development. Doug spoke about blighted properties and which programs are available to the borough. The Planning Commission will meet on the 4th Thursday of each month at 6:30pm 7. New Business A. Approve or reject a motion to appoint the Ward1A Council position to applicant Frank Heffelfinger of 909 Franklin St, Penbrook Borough. A motion to appoint was made by Armbruster and seconded by Stokes. There was no discussion and the motion carried unanimously. Councilman Heffelfinger was sworn in by Mayor McDonald and took a seat as the Ward1A representative B. Approve or reject a motion to pay $200,000.00 from the Fire Protection Fund to the Penbrook Fire Department for a down payment on a new fire truck. A motion to approve was made by Dry and seconded by V. Shaw. There was discussion. Armbruster asked Fire Chief Lacher if there were bids sought or if the purchase would be made through CoStars. Chief Lacher reported that it was CoStars pricing and the total cost is $570,000.00. Armbruster asked about how the balance would be handled. Chief Lacher said there will be a 2 percent loan to pay the balance which future fire protection tax will be used to pay the loan. N. Shaw asked who the truck would be registered to and if the total cost included all equipment necessary. ChiefLacher said the truck would be in the FD's name only and that the price included all up-fitting and necessary equipment. Dry asked what would be done with the old truck. Chief Lacher commented that his intent was to keep the old engine in service with the hopes that it can be used in some circumstance. There were no further questions or comments. A vote was taken and only Ramper voted against the motion. Councilman Heffelfinger abstained from the vote as he is an officer with the fire department. The motion carried with six votes to approve. C. Approve or reject a motion to pay the change orders presented by DOLI Construction for the Asylum Run sewer interceptor project. A motion to approve was made by Armbruster and seconded by N. Shaw. The motion carried unanimously. D. Approve or reject the review and submission of the Pennsylvania Municipal Retirement System Defined Benefit Plan for the Penbrook Police Pension as well as Resolution 2020-15. A motion was made to approve the plan and resolution was made by V. Shaw and seconded by Heffelfinger. Armbruster advised council he was ok with the option agreement but not the base plan. Without Solicitor Wendaur there to answer Council's questions there was discussion to table the vote. Manager Hogarth said there was a motion to approve that needed handled first. President Deardorff requested a roll call vote on the motion to approve. Dry: yes, Armbruster: no, V. Shaw: no, Stokes: no, N. Shaw: no, Heffelfinger: no, Ramper: no and Deardorff: No. The motion to approve the plan did not carry. Armbruster then made a motion to table the plan until more questions can be asked of Solicitor Wendaur. That motion was seconded by Stokes. There was no further discussion and that motion carried unanimously. E. Approve or reject a motion to disperse the $93,552.83 pension state aid allocation by paying the non-uniform pension plan $39,398.00 and the uniform pension plan $54,154.83. Manager Hogarth reminded council that both MMO's are met with these allocations with the remainder of all funds allocated to the uniform plan. A motion to approve was made by Armbruster and seconded by Heffelfinger. There was no discussion and the motion carried unanimously. F. Approve or reject a motion to award the Municipal Solid Waste and Recycling Services bid to the lowest responsible bidder. That bid being from Republic Services of York in the amount of $31,180.50 per month or $26.65 per home. The additional amount asked for by the Borough was for a seconded woody waste pick up each month. That amount being $32,350.50 per month or $27.65 per home. The other bid was submitted by Green For Life Environmental. Their bid was $40,183.00 and $41,723.00 per month. A motion to accept the lower bid was made by Armbruster and seconded by Dry. Manager Hogarth reminded council that the numbers council received by Harrisburg City were not part of the bids and therefore not included as the lowest responsible bidder. Hogarth also reported that the municipal sales mgr from Republic was attending the meeting via Zoom should Council have any question of him. Armbruster asked how many homes were included in the bid. Andy Warntz of Republic reported there were 1157 homes currently serviced by Republic which was the number of homes included in this bid. N. Shaw suggested this be an agenda topic at the October Caucus meeting SO more discussion can be had before making a decision. The motion to accept one of the bids was on the floor and must be voted on. A roll call vote was taken and all council members voted no. A motion was then made by N. Shaw to table the topic until a future meeting. That motion was seconded by Heffelfinger. There was no discussion and that motion carried unanimously. G. This agenda item was added during the meeting SO before a motion was made Council President polled the public to see if there were any public comments. What was going to be presented was a motion to discontinue the state of emergency declaration the Borough has been under since 16 March of this year. There was no public comment. A motion was then made by Armbruster and seconded by V. Shaw to end the Borough's state of emergency declaration. There was no discussion and the motion carried unanimously. 8. Citizens to be heard Pastor Mark Halliday from the Penbrook Church of God wanted to advise council that he and the borough staff were working on a handicapped sidewalk ramp issue at the corner of Canby and Elm Streets. Chief Dave Lacher from the Penbrook Fire Department wanted to thank Council as well as the tax payers of the borough. Without them, the FD would not be able to secure the new fire engine. Carmen Gonzalez of 2319 Boas Street commented on: PRI: Thanks to the FD and PD for their help with resident Neil Deimler's 90th birthday celebration and Property of Merit Award presentations. Lion's/LEO's: The LEO's are back in session celebrating their 11th year in Penbrook. A small celebration for them and their families will be held as well as future community service projects including a Greenbelt cleanup on Oct 10 and a storm drain cleanup on October 18th Park's Sub-Committee: Thanks to Rob the Borough Codes Officer and the Public Works Staff for the work to have signs and a little library installed at the Elm Street Station Park. 9. Council comments: Several Council Members and the Mayor wished to express their thanks to Frank Heffelfinger for his willingness to serve the community as the Ward 1A council member. Also to the Property of Merit award winners. All participants, especially the winners, worked hard to maintain their property's appearance and curb appeal. 10. Action on the bills to be paid: A motion was made by Armbruster to pay the bills. It was seconded by N Shaw. There was no discussion and the motion passed unanimously. 11. Adjournment: A motion was made by Heffelfinger to adjourn the meeting at 7:55pm. It was seconded by N. Shaw and voted in favor unanimously. Respectfully submitted and attested, Joseph Hogarth Borough Manager and Municipal Secretary Penbrook Borough Council Meeting November 2, 2020 6:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call Heffelfinger Dry Stokes Deardorff NShaw VShaw Armbruster Ramper Mayor Solicitor 2. Action on the minutes from the October 5, 2020 Council Meeting 3. Citizen comments on agenda items 4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget vili. Penbrook Authority ix. Penbrook Planning Commission 5. New Business: A. Approve or reject a motion to award the Municipal Solid Waste and Recycling Services bid to either the lowest responsible bidder or to enter into an inter-governmental agreement with the City of Harrisburg for their solid waste and recycling services. B. Approve or reject a motion to accept the lowest responsible bidder to conduct modifications to the stairs and structural integrity of the mezzanine at the Penbrook Borough Public Works Building. C. Approve or reject a motion to pay the final payment of $292,889.16 to DOLI Construction Corporation for the Asylum Run sewer project. D. Approve or reject a motion to accept the dates, times and advertising of the 2021 Borough of Penbrook public meeting schedule. E. Approve or reject a motion to accept Resolution 2020-16 which requires Penbrook Borough to follow the statutory requirements of PA Act 44 regarding any police or non-uniform pension plan change. F. Approve or reject a motion to allow the placement of a handicapped parking sign on Banks St pursuant to the application submitted by Ms. Miklynn Doubs of 33 Banks Street. G. Approve or reject a motion to allow retired police officer Steven Mowery to enter back into the Borough's health insurance program in 2021 in accordance with the current collective bargaining agreement between the Borough and the Police Officer's union at an estimated cost of $13,296.00 per year. 6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bills to be paid. 9. Adjourn Penbrook Borough Council Meeting Minutes November 2, 2020 1. Call to order On November 2, 2020 Council President David Deardorff called the Borough Council to order at 6:30 pm followed by a salute to the flag and an invocation by Pastor Halliday. 2. Roll Call Heffelfinger was absent for the roll call but arrived at 1845 hours. Ramper and Stokes attended via zoom. All others were present. 3. Action on the minutes from the October 5, 2020 Council Meeting Council President Deardorff asked for and received a motion from Armbruster and V Shaw seconded. Armbruster pointed out a typo under citizen comments from Chief Lacher; the word "with" needed changed to "without". The motion was voted in favor unanimously. 4. Citizen comments on agenda items There were no comments 5. Reports A. Mayor - The Mayor provided Council with the October 2020 Police Report. B. Treasurer - Manager Hogarth read the Treasurer's report for October 2020. A motion was made by Armbruster and seconded by N Shaw to accept the report. It was favorably voted on unanimously. C. Manager Hogarth reported that he and Rettew engineer Sam Meckley will be defending the Borough's 2020-21 Gaming Grant application to the Dauphin County Commissioners Monday November 9th. Sometime after the November gth budget meeting the proposed budget will be advertised and available for public view prior to a vote to adopt said budget in December. Lt. Jesse Foltz participated in a trunk or treat event at the Texas Roadhouse restaurant last week. And tomorrow a representative from the Auditor General's office will conduct the 2019 Liquid Fuels fund audit. D. Solicitor No Report E. STEMS - No report F. Fire Chief - Chief Lacher read his report G. Committees i. Codes - Council President Deardorff read the codes report ii. Public Safety - EMC Zwigart reminded Council that Stokes, V Shaw and N Shaw are this month's s Order of Succession members. iii. Parks and Property - Chairman Stokes reported that sub- committee member Gonzalezis working with DCNR to secure another grant for the Little Valley Park project. Details about the grant will be available in January 2021. iv. Public Works - Chairman N Shaw commented that leaf collection was in full swing. V. Personnel - No report vi. Community and Government - Chair V Shaw had no report. Armbruster announced that he'd like newsletter article submissions prior to the November 23 Caucus meeting. vii. Budget Chairman Armbruster reminded everyone that the compensatory capital reserve funds should be used to buy down excess leave. This Monday the 9th will be the next budget meeting reviewing the sewer and municipal solid waste funds. viii. Authority - Vice chair Dry reported the SWA discussed the issuance of a final letter to all delinquent 2017 accounts. Those accounts that remain delinquent after that time will be processed for a Sheriff's sale. The next Penbrook SWA meeting is Wednesday November 18th at 6:30pm ix. Planning Commission - Chairman Stokes announced that last meeting's special guest was Andrew Bomberger from the Tri-County Planning Commission. This month's meeting will be Monday the 30th since the regular time will be Thankgiving. 6. New Business A. Approve or reject a motion to award the Municipal Solid Waste and Recycling Services bid to either the lowest responsible bidder or to enter into an inter-governmental agreement with the City of Harrisburg for their solid waste and recycling services. Armbruster made a motion to accept the inter-govermental agreement with the city and that motion was seconded by Stokes. President Deardorff asked for a roll-call vote: Dry: no, Heffelfinger: no, VShaw: yes, N Shaw: yes, Armbruster: yes, Stokes: yes, Ramper: no, Deardorff: no. All council members voted and that vote was a tie. The tie breaking vote went to Mayor McDonald which was yes to accept the inter-govermenta. agreement with the City of Harrisburg. B. Approve or reject a motion to accept the lowest responsible bidder to conduct modifications to the stairs and structural integrity of the mezzanine at the Penbrook Borough Public Works Building. Armbruster made a motion to table the motion until council had an opportunity to view the plans. The motion was seconded by N Shaw and that motion carried unanimously. C. Approve or reject a motion to pay the final payment of $292,889.16 to DOLI Construction Corporation for the Asylum Run sewer project. A motion to approve was made by Deardorff and seconded by Armbruster. Ramper asked if the amount was shared with Susquehanna Twp for their 39% of the payment. Manager Hogarth said it was shared with them and once the full amount is paid a copy of that check will be sent to them and they will reimburse the Borough for $114,226.77. The motion was voted on unanimously D. Approve or reject a motion to accept the dates, times and advertising of the 2021 Borough of Penbrook public meeting schedule. A motion to accept the dates was made by V Shaw and seconded by Deardorff. The motion carried unanimously. E. Approve or reject a motion to accept Resolution 2020-16 which requires Penbrook Borough to follow the statutory requirements of PA Act 44 regarding any police or non-uniform pension plan change. A motion to accept the resolution was made by Armbruster and seconded by V Shaw. The motion carried unanimously. F. Approve or reject the handicapped parking application submitted by Ms. Miklynn Doubs of 33 Banks Street. A motion to reject the application based on 33 Banks having off-street parking was made by Armbruster and seconded by Deardorff. The motion carried unanimously. G. Approve or reject a motion to allow retired police officer Steven Mowery to enter back into the Borough's health insurance program for 202lin accordance with the current collective bargaining agreement. A motion to table was made by Dry and seconded by Armbruster. That motion carried unanimously. 7. Citizens to be heard Tom Stang, not a borough resident, had questions about the inter- governmental agreement with Harrisburg for the trash and recycling service. He wanted to know if they were part of the bid, whether it was a fair process and who handled the recycling from the city. President Deardorff explained that Harrisburg was not part of the bid process but did provide their proposal based on what the bid asked for. Harrisburg was not privy to the sealed bids, even after the bids were opened. Nor were the bidders made aware of the agreement proposal from Harrisburg. In that regard Deardorff said the process was fair. Harrisburg Mayor Papenfuse was in attendance and he answered Stang's question that the recycling is taken to Penn Waste. There were no further comments from this citizen. Clyde Bateman of Boas St asked where the meeting schedule would be advertised. Manager Hogarth told him it would be in PennLive. He then asked why, after reporting an abandoned vehicle he was asked by a police officer if he knew who owned or had driven the car. He also asked if street sweeping was done this year because he didn't think his street was swept. 8. Council comments Armbruster reminded everyone to get out and vote tomorrow and be respectful to others in doing SO. Deardorff offered congratulations to Mayor Papenfuse and the City of Harrisburg and is looking forward to the relationship between the two municipalities. 9. Action on the bills to be paid A motion was made by V. Shaw to pay the bills. It was seconded by Heffelfinger. There was no discussion and the motion passed unanimously. 10. Adjournment A motion was made by Heffelfinger to adjourn the meeting at 7:07pm. It was seconded by Armbruster and voted in favor unanimously. Respectfully submitted and attested, Joseph Hogarth Borough Manager and Municipal Secretary Penbrook Borough Council Meeting December 7, 2020 6:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call Heffelfinger Dry Stokes Deardorff NShaw VShaw Armbruster Ramper Mayor Solicitor 2. Action on the minutes from the November 2, 2020 Council Meeting 3. Action on the minutes from the November 16, 2020 Caucus Meeting (ratify vote) 4. Citizen comments on agenda items 5. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety ili. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget Vill. Penbrook Authority ix. Planning Commission 6. New Business: A. Approve or reject a motion to accept the final draft of the intergovernmental agreement with the Borough of Penbrook and the City of Harrisburg for Municipal Solid Waste and Recycling Removal. B. Approve or reject the motion to approve Resolution 2020-17 regarding the Municipal Solid Waste and Recycling Fee to remain at $285.00 per dwelling unit. C. Approve or reject the motion to approve Resolution 2020-18 which maintains the Property Tax and Fire Protection Tax Millage rates and 10.2 and 1.0 mills respectively for 2021. D. Approve or reject a motion to approve Resolution 2020-19 which maintains the current rates for the Sanitary Sewer service of both Class I and Class II customers. E. Approve or reject a motion to approve Resolution 2020-20 maintaining the police pension employee contribution a one and one half percent of each full time officer's salary. F. Approve or reject the motion to approve the 2021 contract with the Harrisburg Humane Society. G. Approve or reject the motion to accept the 2021 Proposed Penbrook Budget. H. Approve or reject a motion to allow the open enrollment of retired Officer Steven Mowery for the Borough's health insurance for 2021 at a cost of approximately $13,000 per year. I. Approve or reject a motion to make repairs to police vehicle 1137 which include an oil pan gasket and leaking air conditioning line with an estimated cost of $1,400.00 J. Approve or reject a motion to allow public works to purchase a new air compressor for an approximate cost of $1,100.00 K. Approve or reject a motion to release public works employee, Jace Hilton from his probationary status and retained as a permanent employee. L. Approve or reject a motion to allow We Serve U of PA" to hold an event titled "A Night Under The Stars" on December 20, 2020 along Elm St near the Elm Street Station Park. M. Approve or reject a motion to authorize a donation to be made in the amount of $3,500.00 to Susquehanna Township EMS as adopted in the 2020 General Fund. N. Approve or reject a motion to enter into an agreement with Rick Levendusky for the 2021 calendar year to provide content creation and management of the Borough's website and social media accounts compensating Mr. Levendusky $1,200.00 to be paid in four quarterly payments throughout 2021. 7. Visitors to be heard. 8. Comments of Elected Officials. 9. Action on the bills to be paid. 10. Adjourn For your Information = December 7, 2020 Jace Hilton: Nate Bragunier has been very pleased with our recent hire, Jace Hilton. In addition to the experience Jace brings from past employers, he self-initiates to learn where that experience is lacking. During the conversation I've had with Jace it's easy to see that he's quick to listen and slow to speak. And what he does offer to the conversation is both thoughtful and beneficial. have no problems recommending to Council that he be made a permanent part of our team. Public Works leaf collection efforts: I'm very proud of the efforts of our public works crew with this season's leaf collection. They worked very hard to go beyond the schedule often times getting the entire borough done in a day. Many thanks to them for a job well done. Toter distribution: As for now the plan for the new trash container distribution is this: A contractor has been hired by both Republic and the City. They will be going through the borough collecting the Republic toters on Wednesday December 231d They will then distribute the new containers on that day or shortly thereafter. Republic has then agreed to provide their final service on the 30th emptying the city's containers. Penbrook Borough Council Meeting Minutes December 7, 2020 1. Call to order A. On December 7, 2020 Council President David Deardorff called the Borough Council to order at 6:30 pm followed by a salute to the flag and an invocation by Pastor Halliday. B. Roll Call All were present. The Mayor, Vice President Ramper and Solicitor Wendaur attended via zoom. 2. Action on the minutes from the November 2, 2020 Council Meeting Council President Deardorff asked for and received a motion to approve from V Shaw and seconded by Dry. There were no comments. The motion carried unanimously. 3. Action on the minutes from the November 16, 2020 Caucus Meeting Council President Deardorff asked for and received a motion to approve the minutes from V Shaw and was seconded by Heffelfinger. There were no comments. The motion carried unanimously. 4. Citizen comments on agenda items There were no comments 5. Reports A. Mayor - The Mayor provided Council with the November 2020 Police Report. B. Treasurer - Manager Hogarth read the Treasurer's report for November 2020. A motion was made by Armbruster and seconded by Dry to accept the report. It was voted on unanimously. C. Manager Hogarth reported that new public works employee Jace Hilton is working out well and both he and supervisor Bragunier recommend Council successfully release him from his probationary employee status. Thank you to the public works staff for their efforts collecting leaves throughout the borough. The City of Harrisburg and Republic Trash and Recycling have hired a contractor to facilitate the collection and distribution of the respective trash and recycling containers. This will hopefully take place on December 23rd. Since this is one week prior to Republic's last pick-up date, they have agreed to collect trash from the City's containers. D. Solicitor - No Report E. STEMS - No report F. Fire Chief - Councilman Heffelfinger read the report G. Committees i. Codes - Council President Deardorti read the codes report ii. Public Safety - EMC Zwigart reminded Council that V Shaw and N Shaw and Heffelfinger are this month' s Order of Succession members. He and Deputy EMC Swank have inventoried PPE and other supplies and believe we are in good shape to make it through the winter months. He and Councilman N Shaw participated in some radio training recently and look forward to learning more about emergency radio operations. iii. Parks and Property - Chairman Stokes reported that Sprocket Works is still searching for a compatible artist for the mural project. Also, he's received several calls reference to artist since the project appeared in the recent newsletter. He's passed those references on to Sprocket Works. There will be no Parks meeting in December. The next meeting is scheduled for Jan 13. iv. Public Works - Chairman N Shaw read the public works report as provided by PW Supervisor Bragunier. V. Personnel - No report vi. Community and Government - Chair V Shaw commented that the tree lighting event this past Saturday went very well with a surprisingly good turn- out. There is another Christmas type event on the agenda for approval later in the meeting. vii. Budget Chairman Armbruster distributed a revenue and expense report for all borough funds and had positive comments on what he saw regarding property tax revenue that is at 99 percent of forecast. He also commented that expenses, particularly in public works, are down. He was very surprised to see the health insurance rebate SO high which is due to a decrease in claims SO everyone is staying healthy. Finally he, once again, encouraged council to pay down the accumulated compensatory time before January 1. viii. Authority = Vice Chair Dry reported the SWA discussed the issuance of a final letter to all delinquent 2017 accounts. Those accounts that remain delinquent after that time will be processed for a Sheriff's sale. The next Penbrook SWA meeting is Wednesday December 16th at 6:30pm ix. Planning Commission - Chairman Stokes announced that during the last meeting the discussion tocused on the plan for 2021 which much of the attention will be to develop a new comprehensive plan for the borough. There will be no meeting in December but the commission will resume in 2021 having monthly meetings on the 4th Thursday of every month starting at 6:30pm. 6. New Business A. Approve or reject a motion to accept the final draft of the intergovernmental agreement with the Borough of Penbrook and the City of Harrisburg for Municipal Solid Waste and Recycling Removal. A motion to accept the agreement was made by Armbruster and seconded by Ben Stokes. V Shaw asked Mayor Papenfuse, who was in attendance, about billing for properties that have multiple residences. She, a rental property owner, received letters, at incorrect address and the number of containers did not match what she currently had. The assumption is other property owners may experience similar glitches. Mayor Papenfuse stated that the addresses were provided by the County and he realizes there may be some mistakes made but is confident that his staff, as well as Borough staff will work to resolve all the issues that arise. There was no further discussion and the motion carried unanimously. B. Approve or reject a motion to approve Resolution 2020-17 regarding the Municipal Solid Waste and Recycling Fee to remain at $285.00 per dwelling unit. A motion to approve the fee was made by Armbruster and seconded by N Shaw. There was no discussion. The motion carried unanimously. C. Approve or reject a motion to accept Resolution 2020-18 which maintains the Property Tax and Fire Protection Tax Millage rates at 10.2 and 1.0 mills respectively for 2021. A Motion to approve the resolution was made by Armbruster and seconded by N Shaw. There was no discussion. The motion carried unanimously. D. Approve or reject a motion to accept Resolution 2020-19 which maintains the current rates for the Sanitary Sewer service of both Class I and Class II customers. A motion to approve the Resolution was made by Dry and seconded by N Shaw. There was no discussion. The motion carried unanimously. E. Approve or reject a motion to approve Resolution 2020-20 maintaining the police pension employee contribution at one and one half percent of each full time offer's salary. A motion to approve the Resolution was made by Armbruster and seconded by Heffelfinger. There was no discussion. The motion carried unanimously. F. Approve or reject the motion to approve the 2021 contract with the Harrisburg Humane Society. A motion to accept the contract was made by Dry and seconded by N Shaw. There was no discussion. The motion carried unanimously. G. Approve or reject a motion to adopt the 2021 Penbrook Borough Budget. A motion to adopt the budget was made by Armbruster and seconded by Heffelfinger. There was no discussion and the motion carried unanimously. H. Approve or reject a motion to allow the open enrollment of retired Officer Steven Mowery for the Borough's health insurance for 2021 at a cost of approximately $13,000 per year. A motion to approve was made by Heffelfinger and seconded by Armbruster. There was no discussion and the motion carried unanimously. I. Approve or reject a motion to allow repairs to police vehicle 1137 at an estimated cost of $1,400.00. A motion to table the item until more information can be gathered was made by N Shaw and seconded by Deardorff. Armbruster asked if the repairs were immediately necessary. Chief Hogarth ensured council that there were some doubts about the need for the repairs as stated by the dealership and could wait until more information is gathered. There was no further discussion and the motion to table carried unanimously. J. Approve or reject a motion to allow public works to purchase a new air compressor for an approximate cost of $1,100.00 A motion to approve was made by Heffelfinger and seconded by N Shaw. There was no discussion and the motion carried unanimously. K. Approve or reject a motion to release public works employee Jace Hilton from his probationary status and retain him as a permanent employee. A motion to approve was made by Dry and seconded by Heffelfinger. There was no discussion and the motion carried unanimously. L. Approve or reject a motion to allow "We Serve UofPA'to hold an event titled "A Night Under The Stars" on December 20. A motion to approve the event was made by V Shaw and seconded by N Shaw. There was no discussion and the motion carried unanimously. M. Approve or reject a motion to authorize a donation to be made in the amount of $3,500.00 to Susquehanna Township EMS as adopted in the 2020 General Fund Budget. A motion to approve the donation was made by V Shaw and seconded by Armbruster. There was no discussion. The motion carried unanimously. N. Approve or reject a motion to enter into an agreement with Rick Levandusky for the 2021 calendar year to provide content, creation and management ofthe Borough's website and social media accounts compensating Mr. Levandusky $1,200.00 to be paid in four quarterly payments throughout 2021. A motion to approve was made by N Shaw and seconded by Dry. There was no discussion and the motion carried unanimously. 7. Visitors to be heard A. Clyde Bateman of Boas St just wanted to wish everyone a Merry Christmas. Thank you Mr. Bateman. B. Yvonne Gerbitz of 3109 Boas Street complained about a neighbor that is driving carelessly in and around the neighborhood. She is concerned for the safety of others. Chief Hogarth will gather information after the meeting and assign officers to deal with the issue. C. Mark Halliday, the Pastor of the Church of God church on Canby St. asked about trash containers. He too shared concern because they received letters from 4 different properties and knew he didn't have that many accounts. Manager Hogarth said he would investigate. 8. Council comments A. Frank Heffelfinger wished everyone a Merry Christmas. B. Nate Shaw was pleased that Council was able to maintain the current tax rates. He also congratulated Jace Hilton as well as the public works staff for the leaf removal efforts. C. Jim Armbruster reminded everyone that 69 years ago on this date many died at Pearl Harbor. He's very grateful for those that served and wanted to bring remembrance to those that died. D. President Deardorff wanted to say thank you to Vicki Shaw and all who helped with a very successful Christmas tree lighting event. He thanked Todd Zwigart and Nate Shaw for their willingness to participate in the radio training. And finally he congratulated Jace Hilton for successfully completing probation. 9. Action on the bills to be paid A motion was made by Armbruster to pay the bills. It was seconded by N Shaw. There was no discussion and the motion passed unanimously. 10. Adjournment A motion was made by N Shaw to adjourn the meeting at 7:27pm. It was seconded by Heffelfinger and voted in favor unanimously. Respectfully submitted and attested, Joseph Hogarth Borough Manager and Municipal Secretary