Penbrook Borough Council Meeting January 7, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the December 3, 2018 Council Meeting 3. Action on the minutes from the December 17, 2018 Caucus Meeting 4. Citizen comments on agenda items 5. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Fire Chief F. Committees: i. Codes ii. Public Safety ii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii. Penbrook Authority 6. New Business: A. Approve or reject the recommendation to accept the grant through the Dauphin County District Attorney's Office to replace the Penbrook Police Department's H&K USP .40 caliber handguns with a new Glock 9mm. B. Approve or reject the motion to accept the Independent. Auditor's Report from Zelenkofske Axelrod, LLC for their report of the 2017 finançial activities of the Borough of Penbrook. C. Approve or reject the motion to approve the designated handicapped parking space along Elm Street located adjacent to the park as designed by E. Black. Associates and required in conjunction with the Elm Street Station Park DCNR grant. D. Approve or. reject the motion to approve Ordinance 2019-01 which increases the Business Privilege Tax License from $10.00 to $20.00. E. Approve or reject the motion to approve Resolution 2019-01 Setting Fees for Services for 2019 and beyond. F. Approve or reject the motion for the appointment of Ben Stokes to serve on the Planning Commission for a period of 4 years ending on December 31, 2022. G. Approve or reject the motion for the appointment of Robin Dry to serve on the Penbrook. Authority for a term of 5 years ending on December 31, 2023. H. Approve or reject the motion to approve Jeremy Smith as the Penbrook Borough engineer to serve in place of the Max Shradley. I. Approve or reject the motion for the Penbrook Fire Department to purchase the Ford F-150 used as a response vehicle from the Hampden Township Fire Department for the amount of $12,000.00 from the Fire Protection Fund (03). 7. Visitors to be heard. 8.. Comments of Elected Officials. 9. Action on the bills to be paid. 10. Adjourn Penbrook Council Meeting Minutes Penbrook, PA January 7, 2019 1. Call to Order: On January 7, 2019 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Mayor Miller. 2. Action on December 3, 2018 Council Minutes: A motion was made by Matio to have the minutes from the December 3, 2018 Council meeting approved and it was seconded by Sweger. The motion was unanimously approved. 3. Action on December 17, 2018 Caucus Minutes: A motion was made by Dry to have the minutes from the December 17, 2018 Caucus meeting approved and it was seconded by Matio. The motion was unanimously approved. 4. Citizen Comments: Clyde Bateman questioned the comp-time payout approved at the December 17; 2018 Caucus meeting. He also asked about the Borough Siren not working and Manager Eberly provided updates that he was still working with the insurance company on a claim. Bateman mentioned he did not see a need to purchase new handguns, but President Ramper explained many of them are 20 years old and a grant through the Dauphin County District Attorney's Office would fund this initiative. 5. Reports: A. Mayor- No report. B. Treasurer = Secretary Eberly read the Treasurer's report for December 2018. A motion was made by Armbruster and seconded by Sweger to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager = Eberly reported that the pre-construction meeting for the construction of the Asylum Run Road work was held on January 4, 2019 and all involved agreed on a notice to proceed date of January 14, 2019. Christmas tree pick up by Republic will be held on January gth and 16h in the Borough. Business license and residential rental unit license applications will be mailed out tomorrow incorporating the fee increases which will be voted on later in the agenda. DEP permits were secured for the Spring Creek stream bank restoration project where erosion has exposed a Penbrook sewer line. This repair is expected to take place in the next several weeks, pending inclement weather. D. Solicitor - No report. E. Fire Chief - Chief Musser reported on the month of December and year end fire calls taken by the Fire Department. He announced their offer for an F-150 used vehicle was accepted by Hampden Township Fire Company and will be voted on for action to be taken later on the agenda. Discussions about the installation of a radio for this vehicle will be on the agenda at the next Caucus meeting. F. Committees: 1. Codes - Deardorff read the Codes Department Activity Report for the month of December. Eberly has been asked to have Rob Myers provide a spreadsheet of ordinance proposals discussed with Light-Heigel during a recent visit with their staff. 2. Public Safety = Matio reported the order of succession for the month of January is Shaw, Sweger and Armbruster. Bob Rhoads reported that Pennsylvania did not meet the threshold for FEMA funds from this summer and therefore, the Authority will not be subsidized for the Ludwig Sinkhole work. A free training session will be held at the Lancaster County Public Safety site on February 2, 2019 and one section will be devoted to elected officials. A winter storm is being tracked for this weekend. 3. Parks & Property - The next meeting will be held on January 9, 2019 at 6:30PM. McDonald mentioned the RFP. for the Elm Street Station project will be advertised in the near future and we can expect construction throughout the summer into early fall. 4. Public Works- The Public Works vehicles are prepared for the anticipated weather events. Bob Arney is anticipating repairing the sinkhole and replacing inlets on Ludwig Street, beginning January 14, 2019. Quotes for the springs for the white truck have been received along with quotes for contractors who can handle large snow events, if additional services are necessary. 5. Personnel - No report, but an Executive Session was called to discuss a matter. 6. Community & Government : Sweger thanked PRI for the Holiday Craft Show, the Fire Company for Santa and the oranges, the Lions for the Pork and Sauerkraut event and for the Lions and others for donating books. 7. Budget - Armbruster distributed a summary report through Décember 2018. 8. Authority- The next Authority meeting is scheduled for January 16, 2019 at 6:30PM. Work will begin shortly on the Ludwig Street sinkhole project. Please visit the website to review minutes and other education material about the Authority. 6. New Business: A. A motion was made by Deardorff, seconded by Shaw to accept the grant through the Dauphin County District Attorney's Office to replace the Penbrook Police Department's H&K USP .40 caliber handguns with a new Glock 9mm. The motion to approve this request passed unanimously. B. A motion was made by Deardorff, seconded by Matio to accept the Independent Auditor's Report from Zelenkofske Axelrod, LLC: for their report of the 2017 financial activities of the Borough of Penbrook. The motion to approve this request was passed by all Council members, with the exception of Armbruster. C. A motion was made by McDonald, seconded by Sweger to approve the designated handicapped parking space along Elm Street located adjacent to the park as designed by E. Black Associates and required in conjunction with the Elm Street Station Park DCNR grant. The motion to approve this request was passed unanimously. D. A: motion to amend was made by Deardorff, seconded by Sweger to remove the word "Tax" and substitute "Fee" in the proposed motion on the agenda. The motion to approve this amendment was passed unanimously. Another motion was made by Armbruster, seconded by Shaw to. approve Ordinance 2019-01 which increases the Business Privilege License fee from $10.00 to $20.00. The motion to approve this request was passed unanimously. E. A motion was made by Armbruster, seconded by Dry to approve Resolution 2019-01 Setting Fees for Services for 2019 and beyond. The motion to approve this request was passed unanimously. F. A motion was made by Deardorff, seconded by Sweger to approve the appointment of Ben Stokes to serve on the Planning Commission for a period of 4 years ending December 31, 2022. The motion to approve this request was passed unanimously. G. A motion was made by Sweger, seconded by Matio to approve the appointment of Robin Dry to serve on the Penbrook Authority for a term of 5 years ending December 31, 2023. The motion to approve this request was passed unanimously. H. A motion was made by Matio, seconded by Dry to approve Jeremy Smith, Rettew as the Penbrook Borough engineer to serve in place of Max Shradley. The motion to approve this request was passed unanimously. I. AI motion was made by Shaw, seconded by McDonald to approve the Penbrook Fire Department to purchase the Ford F-150 used as a response vehicle from the Hampden Township Fire Department for the amount of $12,000.00 from the Fire Protection Fund (03). The motion to approve this request was passed unanimously. 7. Visitors Comments: No comments provided by visitors. 8. Comments from Elected Officials: A. Deardorff - Congratulated Robin and Ben on their new role appointments. He also congratulated Chief Musser on the new fire vehicle. B. Sweger- Thanked the Police for their commitment and seeking grants to fund the new guns. Thanked Public Works for the work on the Thomas St. sewer line efforts along with coordinating the holiday wreaths. She thanked the Fire Company for spreading the Christmas spirit. Thanks to Robin and Ben for their new roles and for the office staff for their dedication. C. McDonald = Thanked Robin and Ben for volunteering and for everyone for attending the meeting tonight. He also is excited to see the Elm Street Station project getting started. D. Shaw- Thanked everyone for attending, for Robin and Ben on their new roles. He is glad Public Works have their equipment ready and prepared for the winter weather. Congratulations to the Fire Company on their new truck. E. Dry- Thanked everyone for coming tonight and for everyone's assistance during her transition. F. Armbruster - Thanked Robin and Ben for their recent appointment and for everyone for attending tonight's meeting. G. Matio = Thanked everyone for attending and for all the work Sweger has put in as the President of the Stormwater Authority during her tenure. H. Ramper - Thanked Public Works, the Fire Company, the Police Department, Ben, Robin, Rhoads, Wendaur, Eberly and all of Council for their effort and dedication to the Borough. He especially recognized all the efforts of Sweger serving on the Authority during her tenure. He also thanked the Lions for their New Year's Day pork and sauerkraut event. 9. Action on the Bills to be Paid: A motion was made by Matio, seconded by Dry to pay the bills. The motion passed unanimously. 10. Adjourn: A motion was made by Deardorff, seconded by Armbruster to adjourn at 8:40PM. The motion passed unanimously. Penbrook Borough Council Meeting February 4, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the January 7, 2019 Council Meeting 3. Action on the minutes from the January 22, 2019 Caucus Meeting 4. Citizen comments on agenda items 5. Reports: A. Mayor 1. Swearing in ceremony of Officer Isaac Tritt to the Police Department 2. Swearing in ceremony of Ben Stokes to the Planning Commission B. Treasurer C. Manager D. Solicitor E. Fire Chief F. Committees: i. * Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government Vii. Budget viii. Penbrook. Authority 6. New Business: A. Approve or reject the recommendation to have Dave Deardorff appointed as a Fire Police Officer in Penbrook. B. Approve or reject the motion to waive the fees associated with the annual St. Margaret Mary School 5K Race. C. Approve or reject the recommendation to approve the Operation and Maintenance of the Access Road along Asylum Run and Agreement to Share Costs with the Susquehanna Township Authority. D. Approve or reject the recommendation to accept the quote of $10,450 from iWorQ Systems for the software and annual maintenance costs to be used by the Borough Office for various functions. E. Approve or reject the recommendation to purchase 12 Ipads and Otterbox protective cases from Best Buy which was quoted at $4,559.76. 7. Visitors to be heard. 8. Comments of Elected Officials. 9. Action on the bills to be paid. 10. Adjourn Penbrook Council Meeting Minutes Penbrook, PA February 4, 2019 1. Call to Order: On February 4, 2019 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present. 2. Action on January 7, 2019 Council Minutes: A motion was made by Sweger to have the minutes from the January 7, 2019 Council meeting approved and it was seconded by Deardorff. The motion was unanimously approved. 3. Action on January 22, 2019 Caucus Minutes: A motion was made by Dry to have the minutes from the January 22, 2019 Caucus meeting approved and it was seconded by Matio. The motion was unanimously approved. 4. Citizen Comments: None 5. Reports: A. Mayor- Mayor Miller provided a recap of the January, 2019 Police report. This was followed by the swearing in ceremony of Officer Isaac Tritt to the Police Department and Ben Stokes to the Planning Commission. B. Treasurer = Secretary Eberly read the Treasurer's report for January 2019. A motion was made by Armbruster and seconded by Shaw to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager - Eberly reported that 2019 tax bills from Dauphin County for real estate, sewer and trash as well as Keystone Collection bills for per capita, occupational and LST taxes have been mailed. The Asylum Run road construction project is progressing according to schedule. Election Day workers are still needed. Please check the Borough website for additional information to sign up for one of these paid positions. D. Solicitor - No report. E. Fire Chief = Chief Musser reported on the month of January 2019 fire calls taken by the Fire Department. He announced the new F-150 used vehicle was received by the Fire Department last week and are waiting decals and quotes for a radio. A brief discussion was held regarding the recent closing of the Edgemont Fire Department which resides in Susquehanna Township due to lack of volunteers. F. Committees: 1. Codes = Deardorff read the Codes Department Activity Report for the month of January. Rob Myers is working on proposed ordinance modifications discussed with Light-Heigel during a recent visit with their staff. 2. Public Safety - Matio reported the order of succession for the month of February is Sweger, Armbruster and Dry. Matio inquired about the number of notices written for snow not being removed from resident sidewalks. At least 8 notices had been sent out, but with the recent high temperatures from the weekend, all snow and ice should have melted due to the past snow event. 3. Parks & Property - The next meeting will be held on February 13, 2019 at 6:30PM. McDonald mentioned the RFP for the Elm Street Station project will be advertised in a few weeks and we can expect construction throughout the summer into early fall. Discussions and planning have begun for the upcoming summer program. 4. Public Works- The spring street sweeping is scheduled for the week of May 6, 2019. The springs have been replaced on the white truck and it has made a positive difference with the recent snow event. The week of February 19, 2019 the Spring Creek Stream Stabilization project will be worked on to cover the exposed sewer line. Potholes in the Borough have been filled and a new thermostat has been installed in the Community Room, which can be monitored remotely via an app on staff's cell phones. 5. Personnel = No report, but an Executive Session was called to discuss a matter. 6. Community & Government - Sweger provided numerous dates and times of upcoming events and meetings being held in the Borough. This was highlighted with the upcoming, Keep Penbrook Beautiful' event scheduled for April 13, 2019. A thank you note was réad regarding the past Walk with the Doc events. 7. Budget - Armbruster distributed a summary report for January, 2019 and reviewed a December 2018 budget summary of the General fund from the past year. 8. Authority- The next Authority meeting is scheduled for February 20, 2019 at 6:30PM. Work has been completed on the Ludwig Street sinkhole project. Stormwater inlets will be numbered by the Public Works team later this year. 6. New Business: A. A motion was made by Armbruster, seconded by Ramper to appoint Dave Deardorff as a Fire Police Officer in Penbrook. The motion to approve this request passed unanimously, with Deardorff abstaining from the vote. Mayor Miller conducted the swearing in ceremony immediately following the vote. B. A motion was made by Deardorff, seconded by Sweger to waive the fees associated with the annual St. Margaret Mary School 5K Race. The motion to approve this request was passed unanimously. C. A motion was made by Deardorff, seconded by Dry to approve, the Operation and Maintenance of the Access Road along Asylum Run and Agreement to Sharing Costs with the Susquenanna Township Authority. The motion to approve this amendment was passed unanimously. D. A motion was made by Deardorff, seconded by Shaw to approve the quote of $10,450 from WorQ Systems for the software and annual maintenance costs to be used by the Borough Office for various functions. The motion to approve this request was passed unanimously, with the exception of Armbruster. E. A motion was made by Deardorff, seconded by McDonald to approve the purchase of 12 Ipads and Otterbox protective cases from Best Buy which was quoted at $4,559.76. The motion to approve this request was passed unanimously. 7. Visitors Comments: No comments provided by visitors. 8. Comments from Elected Officials: A. Mayor - Mentioned that the topic of legalizing marijuana in municipalities around the Borough has been drawing much attention. This will be an issue for the Borough to address in the future. B. McDonald- Thanked the Police, Public Works for their efforts and all for attending the meeting tonight. C. Shaw- Thanked Public Works for a tremendous job with the recent snow events. Shaw congratulated Deardorff and Stokes for volunteering in their new roles. D. Sweger- Thanked everyone for attending and for Deardorff and Stokes on their new roles. She mentioned she has been working with the Historical Society and Grace Church that recently closed. E. Dry- Thanked everyone for coming tonight and for the Public Works efforts. She also congratulated Stokes, Deardorff and Officer Tritt. F. Armbruster - He congratulated Officer Tritt and Stokes as well as thanked everyone for attending tonight's meeting G. Matio - Thanked everyone for attending and for all of Public Works efforts. She also congratulated Deardorff and Stokes. H. Ramper - Thanked Public Works, the Fire Company, the Police Department, Stokes, Officer Tritt, Deardorff, and all of Council for their effort and dedication to the Borough. 9. Action on the Bills to be Paid: A motion was made by Matio, seconded by McDonald to pay the bills. The motion passed unanimously. 10. Adjourn: A motion was made by Sweger, seconded by Armbruster to adjourn at 8:55 PM. The motion passed unanimously. Penbrook Borough Council Meeting March 4, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the February 4, 2019 Council Meeting 3. Action on the minutes from the February 19, 2019 Caucus Meeting 4. Citizen comments on agenda items 5. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Fire Chief F. Committees: i. Codes ii. Public Safety ii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget vii. Penbrook Authority 6. New Business: A. Approve or reject the recommendation to approve the borough paying 50% or $2,143.79 of the joint purchase for a new radio with the Citizen's Fire Company #1 of Penbrook, which will to be installed in the Fire Companies recently purchased vehicle. B. Approve or reject the low bid in the amount of $20,383.00 from Mr. Rehab, Inc. to conduct the televising project of the Asylum Run Sewer Line. C. Approve or. reject the proposal by RJ Hall to initiate a cost study of various scenarios for the Non-Uniformed Pension Plan in the amount of $600.00, which will be funded out of the existing pension fund. D. Approve or reject the motion for Resolution 2019-02 declaring the value of each H&K service weapon to be less than $1,000 and authorizing the sale of each item by the Borough Manager, due to the Penbrook Police Department converting to using Glock service weapons. 7. Visitors to be heard. 8. Comments of Elected Officials. 9. Action on the bills to be paid. 10. Adjourn Penbrook Council Meeting Minutes Penbrook, PA March 4, 2019 1. Call to Order: On March 4, 2019 Vice President Deardorff called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken with all members present with the exception of President Ramper, Matio and Sweger being absent. 2. Action on February 4, 2019 Council Minutes: A motion was made by Armbruster to have the minutes from the February 4, 2019 Council meeting approved and it was seconded by Dry. The motion was unanimously approved. 3. Action on February 19, 2019 Caucus Minutes: A motion was made by Deardorff to have the minutes from the February 19, 2019 Caucus meeting approved and it was seconded by Shaw. The motion was unanimously approved. 4. Citizen Comments: Clyde Bateman - Reported that a Banks Street sign was found on the ground and it was returned to Public Works to be replaced. He also questioned about the new radio proposed to be purchased for the Fire Company later on the agenda and Chief Musser explained they would take care of the installation. * 5. Reports: A. Mayor- Mayor Miller provided a recap of the February, 2019 Police report. She also mentioned that at the February Caucus meeting Joseph Hogarth was approved as the new Police Chief and his first day will be March 25, 2019. A formal swearing in ceremony will be held at the April 1, 2019 Council meeting. B. Treasurer - Secretary Eberly read the Treasurer's report for February 2019. A motion was made by Armbruster and seconded by Shaw to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager = Eberly reported that the Borough will receive $88,754.48 from the Department of Transportation for the 2019 Liquid Fuels allocation to offset annual costs for traffic signals, street lighting, road salt and other road related expenditures. The pre-bid meeting for the Elm Street Station park renovations was held last week and bid openings are scheduled for March 15, 2019. Paxtang and Penbrook Public Works completed the Spring Creek stream bank restoration project protecting Penbrook's sewer line that became exposed due to erosion. Preliminary indications are that Penbrook will receive a $50,000 2019 Gaming Grant to assist with offsetting the Asylum Run Sewer line renovations. Continued efforts with the insurance company are underway to trouble-shoot the Borough Building Siren which was hit by lightning. Updates will continue to be provided as this project progresses. D. Solicitor = No report, but Wendaur commented in the next several weeks he is planning to move his Harrisburg office to the next block. E. Fire Chief - Chief Musser reported on the month of February 2019 fire calls taken by the Fire Department. F. Committees: 4 1. Codes Deardorff read the Codes Department Activity Report for the month of February 2019. 2. Public Safety = Eberly reported the order of succession for the month of March is Armbruster, Dry and Deardorff. 3. Parks & Property = The next meeting will be held on March 13, 2019 at 6:30PM. Discussions and planning have begun for the upcoming summer program and we are looking for volunteers to assist. The bid process for the Elm Street Station project has begun. 4. Public Works- The Public Works team have been focused on addressing the snow removal during the recent weekend weather events and are now identifying potholes to be filled once weather permits. As mentioned earlier, they have recently finished the Spring Creek streambank restoration project. 5. Personnel = No report, but the new Police Chief will begin on March 25, 2019. 6. Community & Government - Shaw provided numerous dates and times of upcoming events and meetings being held in the Borough. This was highlighted with the upcoming, Lions Pancake Breakfast on March 9, 2019, Keep Penbrook Beautiful' event scheduled for April 13, 2019, and the Annual Easter Egg Hunt scheduled for April 20, 2019. Penbrook's own Summer Martinez will be recognized at the April 1, 2019 Council meeting for being selected for the Pennsylvania Leo of the Year award. The spring newsletter is currently being delivered by the Leo's to residents throughout Penbrook. 7. Budget - Armbruster distributed a summary report for February, 2019 and pointed out that during this time of year the expenses tend to be greater than incoming revenues, but we should see that switch in the next few months. 8. Authority- The next Authority meeting is scheduled for March 20, 2019 at 6:30PM. The February meeting was cancelled due to inclement weather. 6. New Business: A. A motion was made by Armbruster, seconded by McDonald to approve the borough paying 50% or $2, 143.79 of the joint purchase for a new radio with the Fire Department which will be installed in their recently purchased vehicle. The motion to approve this request was passed unanimously. B. A motion was made by Shaw, seconded by Dry to. approve the low bid in the amount of $20,383.00 from Mr. Rehab, Inc. to conduct the televising project of the Asylum Run sewer line. The motion to approve this request was passed unanimously. C. A motion was made by Armbruster, seconded by Shaw to approve the cost study of various scenarios for the Non-Uniformed Pension Plan in the amount of $600, which will be funded out of the existing pension fund. The motion to approve this amendment was passed unanimously. D. A motion was made by McDonald, seconded by Dry to approve Resolution 2019-02 declaring the value of eàch H&K service weapon to be less than $1,000 and authorizing the sale of each item. by the Borough Manager, due to the Penbrook Police Department converting to using Glock service weapons. The motion to approve this request was passed unanimously. 7. Visitors Comments: A. Clyde Bateman. - It was clarified that residents have 24 hours after a snow event ends to shovel sidewalks. B. Jason Musser - Thanked everyone for approving the new truck and now the radio purchases for the Fire Company. 8. Comments from Elected Officials: A: Dry = Thanked everyone for coming out and attending tonight's meeting. B. Armbruster- Thanked all for attending the meeting tonight and for everyone's assistance for providing material for the Newsletter. C. McDonald- Thanked everyone for attending and congratulated the Fire Company on their new truck and radio. D. Shaw- Thanked everyone for attending and for the work by Public Works. He also congratulated the Fire Company on the new truck and radio. Armbruster was also. recognized for all his efforts with producing the spring newsletter. E. Mayor- Thanked everyone for coming tonight and for the Public Works efforts. She also expressed her appreciation for Armbruster's work on the newsletter. Please keep the Cassell family in your prayers and she is currently under Hospice care. F. Deardorff - He thanked the Public Works, Fire Company, Police for all their efforts and thanked Armbruster for his work on the newsletter. 9. Action on the Bills to be Paid: A motion was made by McDonald, seconded by Dry to pay the bills. The motion passed unanimously. 10. Adjourn: A motion was made by Ambruster, seconded by Dry to adjourn at 8:15 PM. The motion passed unanimously. Penbrook Borough Council Meeting April 1, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the March 4, 2019 Council Meeting 3. Citizen comments on agenda items 4. Reports: A. Mayor 1. Swearing in ceremony of Joseph Hogarth as the Police Chief 2. Special proclamation for Summer Martinez B. Treasurer C. Manager D. Solicitor E. Engineer F. Fire Chief G. Committees: i. Codes ii. Public Safety ii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii. Penbrook Authority 5. New Business: A. Approve or reject the request for a handicap parking space at 2811 Boas Street. B. Approve or reject the recommendation to lease the Community Park baseball fields to the Wilhelm/Paxtang Baseball Association for the 2019 season. C. Approve or reject the advertisement in the Paxton Herald for a meeting to discuss amending the Code of Ordinances for allowing for the appointment of an independent auditor and abolishing auditor as an elected position. D. Approve or reject the proposal from PP&L to replace 30 street lights along Walnut Street with LED lights at a one-time cost of $366.00. E. Approve or reject the low bid in the amount of $187,080.34 from Columbia Excavating, LLC to coordinate the renovations to the Elm Street Station Park. 6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bills to be paid. 9. Adjourn Penbrook Council Meeting Minutes Penbrook, PA April 1, 2019 1. Call to Order: On April 1, 2019 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken with all members present. 2. Action on March 4, 2019 Council Minutes: A motion was made by Armbruster to have the minutes from the March 4, 2019 Council meeting approved and it. was seconded by Dry. The motion was unanimously approved. 3. Citizen Comments: None. 4. Reports: A. Mayor- Mayor Miller provided a recap of the March 2019 Police report. B. Treasurer Secretary Eberly read the Treasurer's report for March 2019. A motion was made by Sweger and seconded by Dry to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager = Eberly provided updates on the easement at the East Harrisburg Cemetery, roof repair to the Borough Building, Asylum Run Sewer project, the upcoming Zoning Variance Hearing, and that Capital Region Water Company has begun their spring flushing and inspections of fire hydrants. D. Solicitor = No report. E. Fire Chief = Chief Musser reported on the month of March 2019 fire calls taken by the Fire Department. F. Committees: 1. Codes - Deardorff read the Codes Department Activity Report for the month of March 2019. 2. Public Safety = Matio reported the order of succession for the month of April is Dry, Deardorff and Ramper. She also reported that the Dauphin County Communication Technicians were in to reprogram the EMA radios, since the last meeting. The curbs on Elm Street were discussed about being in need of repair. 3. Parks & Property - The next meeting will be held on April 10, 2019 at 6:30PM. The Summer Parks Program will run from June 25th through July 29th on Tuesday, Wednesday and Thursdays. More information will be passed on as plans are finalized. 4. Public Works- The Public Works team has been working to service the mowing equipment in preparation of the upcoming mowing season. The Borough Hall's HVAC system has been serviced. Some sewer lines have been flushed and clean-up has begun at Community Park. 5. Personnel = The Personnel Committee is waiting on a letter from AFSCME to begin discussions on the upcoming contract. 6. Community & Government = Sweger provided numerous dates and times of upcoming events and meetings being held in the Borough. This was highlighted with the upcoming, Keep Penbrook Beautiful' event scheduled for April 13, 2019 where volunteers are still needed and the Annual Lions Easter Egg Hunt scheduled for April 20, 2019. 7. Budget - Armbruster distributed a summary report for March 2019. He questioned whether the Police were contributing to the Pension Fund, since it was not reflected in the March financial statements. Eberly mentioned that the accounting firm did not make their quarterly transfer from the. balance sheet yet, but he would confirm it is reflected in the April reports. 8. Authority- The next Authority meeting is scheduled for April 17, 2019 at 6:30PM. The Ludwig inlets are complete with the exception of new pavement to be installed when weather permits. Work continues to be done on the East Harrisburg Cemetery easement. 5. Presentations: A. The Mayor swore in the new Police Chief, Joe Hogarth. B. The Mayor presented Summer Martinez with a special proclamation recognizing all her volunteer efforts and her award as the 2019 Pennsylvania Leo of the Year. 6. New Business: A. A motion was made by McDonald, seconded by Deardorff to approve the nandicapped parking sace at 2811 Boas Street. The motion to approve this request was passed unanimously. B. A motion was made by Sweger, seconded by McDonald to approve the lease of the Community Park baseball fields to the Wihelm/Paxtang Baseball Association for the 2019 season. The motion to approve this request was passed unanimously. C. A motion was made by Dry, seconded by Deardorff to approve the advertisement of the Ordinance allowing for the appointment of an independent auditor and abolishing auditor as an elected position. The motion to approve this amendment was passed unanimously. D. A motion was made by Deardorff, seconded by Sweger to approve the proposal from PP&L to replace 30 street lights along Walnut Street with LED lights at a one-time cost of $366.00. The motion to approve this request was passed unanimously. E. A motion was made by McDonald, seconded by Sweger to approve the low bid in the amount of $187,080.34 from Columbia Excavating, LLC to coordinate the renovations to the Elm Street Park. The motion to approve this request was passed unanimously. 7. Visitors Comments: A. Clyde Bateman = Asked about the status of the Borough siren and President Ramper mentioned we continue to work with the insurance company on this issue since it was hit by lightning late last summer. Bateman also asked about the status of some street sign replacements and Bragunier responded that the Public Works department just received 13 signs to be installed in the near future. B. Natasha Robinson - Spoke about her experience with the Penbrook Fire Department and is still waiting for a response on her application to join the Fire Department. She has joined the Paxtang Fire Department until she can join her local department. C. Steve Garisto = He mentioned as weather gets warmer and windows are opened, radios will go up. He asked the Mayor what she is planning to address this issue. The Mayor explained that Penbrook has a noise ordinance, but a nuisance must meet certain criteria for the Police to enforce. D. Carmen Gonzales - Gonzalez expressed her appreciation for the Mayor recognizing Summer Martinez. She also thanked Council and everyone involved on behalf of Dan and Megan Cassell for their assistance during the recent funeral for Carolyn Cassell. 8. Comments from Elected Officials: A. Matio = Thanked everyone for coming out and attending tonight's meeting. Thanked Robinson for bringing her concerns about the Fire Company forward. B. Dry- Dry thanked all for attending the meeting tonight. She congratulated Hogarth on his Police Chief role. C. Armbruster = Congratulated the new Police Chief, Summer Martinez and expressed his appreciation to Valerie Prichett and others for attending tonight's meeting. D. Sweger- Thanked everyone for attending, congratulated the new Police Chief and Summer Martinez for her awards. E. Shaw- Thanked everyone for attending and congratulated the new Police Chief and Summer Martinez. F. McDonald - Thanked everyone for coming to tonight's meeting. He congratulated Summer for her awards and for her assistance with the Park's Summer Program. He also congratulated the new Police Chief. E. Mayor- Thanked everyone for coming tonight and congratulated Summer Martinez and the new Police Chief. F. Deardorff - He congratulated the new Police Chief and Summer Martinez. He also thanked Officer Baldwin for serving as the Officer in Charge over the past several months. Penbrook will miss the recent passing of Carolyn Cassell. G. Ramper - We will miss Carolyn Cassell. Congratulations to the new Police Chief. Ramper thanked Officer Baldwin, Summer Martinez, the entire Police Department for their extra efforts. 9. Action on the Bills to be Paid: A motion was made by Matio, seconded by McDonald to pay the bills. The motion passed unanimously. 10. Adjourn: A motion was made by Deardorff, seconded by Dry to adjourn at 8:25PM. The motion passed unanimously. Penbrook Borough Council Meeting May 6, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the April 1, 2019 Council Meeting 3. Citizen comments on agenda items 4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget viii. Penbrook Authority 5. New Business: A. Approve or reject the low quote of $8,750.00 from Herb and Herb Electric to install LED lighting fixtures in the Penbrook Borough Garage. B. Approve or reject the Change Order in the amount of $91,309.50 from John Claar Excavating, Inc. for the added costs for the expanded turn, additional filter socks, and additional rock for the road base associated with the construction of the Asylum Run Access Road. C. Approve or reject the proposed Resolution 2019-03 to replace the Walnut Street lights to LED by PP&L Electric Utilities Corporation at a one-time cost of $366.00. D. Approve or reject the proposed Resolution 2019-04 to submit the Pennsylvania Department of Transportation application to the modify the location of the stop bar on the south bound lane of Canby Street at the intersection of Walnut Street. E. Approve or reject the proposed Ordinance 2019-02 amending the Code of Ordinances for allowing for the appointment of an independent auditor and abolishing auditor as an elected position. F. Approve or reject the proposed Ordinance 2019-03 amending the Code of Ordinances repealing Chapter 100 = Brush, Grass and Weeds and amending Chapter 200 - Property Maintenance Code. G. Approve or reject the motion to accept the low quote of $1,695.00 from AJ's for a 7 X 12 standard trailer used by the Public Works Department, which includes a $200.00 trade-in allowance for the current trailer. H. Approve or reject the motion to accept the resignation of William Trousdale from the Zoning Hearing Board due to his upcoming relocation out of the Borough of Penbrook. I. Approve or reject the motion to accept the purchase of a new police vehicle from Maguire Ford and 911 Rapid Response through CoStars at a quoted price of $51,685.37. 6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bills to be paid. 9. Adjourn Penbrook Council Meeting Minutes Penbrook, PA May 6, 2019 1. Call to Order: On May 6, 2019 President Ramper called the Borough Council to order at 7:39 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Sweger. 2. Action on Minutes: A motion was made by Deardorff to have the minutes from the April 1, 2019 Council meeting approved and it was seconded by Matio. The motion was unanimously approved. 3. Citizen Comments: Ben Stokes mentioned he was scheduling a Block Party' for the 2500 block of Hoffer Street on May 24, 2019 from 5:00-9:00PM and questioned the process for a temporary road closure. He was to see the Borough Manager about arranging the details for this event. Clyde Bateman made a few statements about his observations about Fire and Police Departments. Both the Mayor and the Fire Chief requested he speak to them directly about the specific details. Clyde inquired about the PP&L LED resolution on the agenda again and the Borough Manager explained that last month this was indeed approved via a motion, but PP&L required a formal resolution in order to proceed. 4. Reports: A. Mayor - Mayor Miller read the police report for April 2019. The National Night Out event planning meeting is scheduled for May 14, 2019 at 6:30PM in the Caucus Room. We are in need of volunteers to assist with this event. B. Treasurer Secretary Eberly read the Treasurer's report for April 2019. A motion was made by McDonald and seconded by Dry to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager = Eberly reported the Asylum Run Access Road is completed and the video/root cutting project is completed as well. Semi-annual street cleaning has begun this week and K&C Communications will be testing the Borough Siren which was hit by lightning. AFSCME union negotiations are set to begin on Monday, May 13, 2019 for our Public Works staff. Remember to vote on May 21, 2019. D. Solicitor - No report. E. Susquehanna Township EMS - Matt Baily provided an overview of the April 2019 Penbrook Borough EMS Report and express appreciation for the Public Works, Police and Fire Companies assistance during their calls. F. Fire Chief- Fire Company President Jon Morris provided an overview of the fire report from the month of April 2019. G. Committees: 1. Codes = Deardorff provided an overview of the Code Department's month of April's activity. 2. Public Safety - Order of Succession for the month of May is Deardorff, Ramper and McDonald. Bob Rhodes announced he should be able to provide a Hurricane prediction model for later this year at the next Council meeting. 3. Parks & Property - The next meeting is May 8, 2019 at 6:30 PM. The Little Valley Summer Program is in the final stages of planning with the website updated with registration details. The Summer Program is set to begin on June 25, 2019. 4. Public Works - The Community Park concession stand had a water leak repaired and a new shut-off valve installed. Street sweeping has begun this week. Eleven (11) new signs have been installed on Elm Street and they had 36 PA One Calls during the month of April. 5. Personnel - An Executive Session was called by President Ramper to discuss a personnellegal matter. The first AFSCME contract negotiations meeting is scheduled for Monday, May 13, 2019 at 10:00AM. 6. Community & Government -KPB events were a great success with 50 bags of trash collected. Thanks again to the Leos and Lions for hosting the annual Egg Hunt. The Penbrook Historical Society has donated $1,000 toward the cost of a roof replacement to the Pavilion at Community Park. 7. Budget = A summary report was briefly reviewed by Armbruster. 8. Authority- The next Authority meeting is scheduled for May 15, 2019 at 6:30 PM. The annual 2019/20 budget has been developed and will try to be approved at this upcoming meeting. 5. New Business: A. A motion was made by Shaw, seconded by Deardorff to accept the low quote from Herb and Herb Electric to install LED lighting fixtures in the Penbrook Garage. This motion passed unanimously. B. A motion was made by Dry, seconded by Ramper to accept the Change Order in the amount of $91,309.50 from John Claar Excavating, Inc. for the added costs for the expanded turn, additional filter socks, and additional rock for the road base associated with the construction of the Asylum Run Access Road. The motion passed unanimously. C. A motion was made by Deardorff, seconded by Shaw to approve Resolution 2019-03 to replace the Walnut Street lights to LED by PP&L Electric Utilities Corporation at a one-time cost of $366.00. The motion passed unanimously. D. A motion was made by Matio, seconded by Deardorff to approve Resolution 2019-04 to submit the Pennsylvania Department of Transportation application to modify the location of the stop bar on the south bound lane of Canby Street at the intersection of Walnut Street. This motion was passed unanimously. E. A motion was made by Armbruster, seconded by Shaw to approve Ordinance 2019-02 to amend the Code of Ordinances for allowing for the appointment of an independent auditor and abolishing auditor as an elected position. This motion was passed unanimously. F. A motion was made by Dry, seconded by Deardorff to table the proposed Ordinance 2019-03 amending the Code of Ordinances repealing Chapter 100- Brush, Grass and Weeds and amending Chapter 200 - Property Maintenance Code. This motion was passed unanimously. G. A motion was made by Shaw, seconded by Deardorff to accept the low quote of $1,995 from AJ's for a 7 X 12 heavy duty trailer used by the Public Works Department, which includes a $200.00 trade-in allowance for the current trailer. This motion was passed unanimously. H. A motion was made by Dry, seconded by Matio to accept the resignation of William Trousdale from the Zoning Hearing Board due to his upcoming relocation out of the Borough of Penbrook. This motion was passed unanimously and Council thanked Mr. Trousdale for all his years of service. I. A motion was made by McDonald, seconded by Shaw to accept the quote price of $51,685.37 to purchase a new police vehicle from Maguire Ford and 911 Rapid Response through CoStars. 6. Visitors Comments: Natasha Robinson = Inquired about the progress of the items discussed at the last Council meeting regarding the Fire Company. Fire Company President, Jon Morris provided Natasha with a letter and it was mentioned that Council is working with the Fire Company to clean up the vehicles, trailers and equipment being stored on this site. 7. Comments from Elected Officials: A. McDonald - Thanked everyone for coming out to the meeting tonight. B. Shaw- Thanked everyone for attending and mentioned the new police vehicle and trailer were good purchases. C. Dry- Thanked everyone for attending tonight's meeting. We will finalize the details for NNO and the upcoming Summer Program. D. Armbruster- Thanked everyone for attending and remember to vote. He also reminded everyone get your articles for the upcoming newsletter to him by May 20, 2019. E. Matio- Thanked everyone for attending tonight's meeting. F. Deardorff- Thanked everyone for attending the meeting tonight, for Mr. Trousdale's service, for the volunteers participating in the KPB event, for the Historical Society donation and reminded everyone to vote. G. Mayor Miller- Thanked everyone for attending and for approving the new Police vehicle. H. Ramper - Thanked everyone for attending, Mr. Trousdale for his years of service, all the volunteers and for Council's dedication. 8. Action on the Bills to be Paid: A motion was made by Armbruster, seconded by Shaw to pay the bills. The motion passed unanimously. 9. Adjourn: A motion was made Deardorff, seconded by McDonald to adjourn at 8:50 PM. The motion passed unanimously. Penbrook Borough Council Meeting June 3, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. New Business A. Approve or reject the acceptance of the resignation as Mayor submitted by PeggyAnne Miller, effective June 3, 2019. B. Approve or reject the acceptance of the resignation as Ward 2A Council member submitted by John McDonald, effective June 3, 2019. C. Approve or reject the motion for John McDonald to serve out the remainder of the term as the Mayor through December 31, 2021. D. Swearing in of John McDonald as Mayor. E. Approve or reject the motion for Ben Stokes to serve out the remainder of the term as Ward 2A Council member through December 31, 2019. F. Swearing in of Ben Stokes as Ward 2A Council member. G. Special Proclamation for PeggyAnne Miller. H. Approve or reject the reorganization of the following Committees: Committee Chairman Vice Chairman Member Parks & Property Dry Stokes Deardorff Public Works Shaw Stokes Dry 3. Action on the minutes from the May 6, 2019 Council Meeting. 4. Citizen comments on agenda items. 5. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety ii. Parks and Properties iv. Public Works V. Personnel Vi. Community and Government vii. Budget viii. Penbrook Authority 6. New Business - Continued: A. Approve or reject the low quote from Gary Flasher Home Improvements of $10,800.00 for the Community Park pavilion and baseball dugout roof replacements. B. Approve or reject the low quote of $7,609.44 from D.E. Gemmill to apply thermaplastic crosswalk and stopbar pavement markings at the designated traffic signals required by PennDot, which will be funded out of the Highway Liquid Fuels Fund. C. Approve or reject the proposal from Rettew not to exceed $3,000.00 to prepare and file the grant application to the Dauphin County Local Share Municipal Grant Program for the. Asylum Run Interceptor Sewer project. D. Approve or reject the proposed Ordinance 2019-03 amending the Code of Ordinances repealing Chapter 100 - Bush, Grass and Weeds and amending Chapter 200 = Property Maintenance Code. 7. Visitors to be heard. 8. Comments of Elected Officials. 9. Action on the bills to be paid. 10. Adjourn Penbrook Council Meeting Minutes Penbrook, PA June 3, 2019 1. Call to Order: On June 3, 2019 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present. 2. New Business: A. A motion was made by Deardorff, and was seconded by Sweger to accept the resignation as Mayor of PeggyAnne Miller effective June 3, 2019 due to her recent move out of the Borough. The motion was unanimously approved. B. A motion was made by Deardorff, and seconded by Shaw to accept the resignation as Ward 2A Council member submitted by John McDonald effective June 3, 2019. The motion was unanimously approved. C. A motion was made by Deardorff, and seconded by Ramper to appoint John McDonald as Mayor to serve out the remainder of the term through December 31, 2021. This motion was unanimously approved. D. Solicitor Wendaur swore in new Mayor McDonald. E. A motion was made by Dry, and seconded by Sweger to appoint Ben Stokes as Ward 2A Council member to serve out the remainder of the term through December 31, 2019. This motion was unanimously approved. F. Mayor McDonald swore in Stokes as the new Ward 2A Council member. G. Mayor McDonald presented PeggyAnne Miller with a Special Proclamation recognizing her years of service to the Borough. H. A motion was made by Armbruster, and seconded by Matio to approve the reorganizing of the following Committees: Committee Chairman Vice Chairman Member Parks & Property Dry Stokes Deardorff Public Works Shaw Stokes Dry This motion was unanimously passed. 3. Action on May 6, 2019 Minutes: A motion was made by Armbruster to have the minutes from the May 6, 2019 Council meeting approved and it was seconded by Sweger. The motion was unanimously approved. 4. Citizen Comments: Denise Welch commented about the high weeds and grass at 2444 Parkway and President Ramper mentioned this relates to the amended ordinance we would be voting on later in the agenda. Ms. Welch also mentioned about the pot holes in Ferndale Alley and the need for an ordinance regarding the rooster crowing early in the morning at 2705 Hoffer Street. The police department would be looking into this situation as it relates to a violation of the noise ordinance. 5. Reports: A. Mayor - Mayor McDonald provided the police recap report for the month of May 2019. B. Treasurer - Secretary Eberly read the Treasurer's report for May 2019. A motion was made by Armbruster and seconded by Ramper to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager - Eberly thanked the Public Works team for their mowing efforts between rain events. He mentioned that K&C Communications was still working to correct the issues with the Borough Siren. The prebid meeting with Columbia Excavating occurred last week for the upcoming Elm Street Station project. Discussions were also held with Susquehanna Township regarding their financial contribution toward the Asylum Run Sewer project. An agreement is being developed by the attorneys for this initiative. D. Solicitor = No report. E. Susquehanna EMS = Baily provided a review of the May 2019 activity within the Borough. He also mentioned the STEM's award they were recognized receiving. They are also looking for a Borough resident to serve and fill a vacancy on their Board of Directors. F. Fire Chief- Musser provided an overview of the fire report from the month of May 2019. They are exploring a fund raiser during the month of July. More details to follow. G. Committees: 1. Codes - Deardorff provided an overview of the Codes Department Report for the month of May 2019. Ramper requested a listing of properties the Borough had contracted with a 3rd party to mow their yards which we would be billing to the owners at a later date. 2. Public Safety -Rhoads reported that June is the start of hurricane season. On June 6, 2019 testing may be heard from within the Borough for the Three Mile Island siren tests. Order of Succession for the month of June 2019 is Ramper, Stokes and Matio. 3. Parks & Property - The Summer Program is scheduled to begin the last week in June. Registration forms are available online and in the Borough Office with a deadline quickly approaching. Please visit the Go-Fund-Me-Page to donate on behalf of Carolyn Cassell for a bench in her memory to be placed in the Elm Street Station Park once it has been renovated. 4. Public Works - The new trailer has arrived and is in use. Pot holes have been repaired throughout the borough but more are to be done. Forty-one (41) PA-1 calls were handled during the month of May 2019. Street signs were replaced at 27th and Booser. 5. Personnel = An Executive Session was called by President Ramper to discuss a personnel matter. 6. Community & Government = A reminder was made to drop off back to school items to the borough office and thanks of appreciation were expressed to Nate and Vicky Shaw along with Jim Armbruster for their generous donation for 50 book bags. August 6, 2019 from 6:00-8:00PM is our National Night Out event at Community Park. The Property of Merit program is approaching. The Summer Newsletter is at the printers and should be completed by the end of the week. Leos will be delivering the newsletter to residents of Penbrook. The Leos will also be having a fundraiser at the Friendly's at the High Pointe Commons on June 11, 2019 from 5:00-8:00PM. 7. Budget = A summary report through May 2019 was briefly reviewed by Armbruster. 8. Authority- The next Authority meeting is scheduled for July 17, 2019 at 6:30 PM. The annual 2019/20 Authority budget was approved at the last meeting with no increases to the current stormwater fee. 6. New Business - Continued: A. A motion was made by Dry, seconded by Shaw to approve the low quote from Gary Flasher Home Improvements of $10,800.00 for the Community Park pavilion and baseball dugout roof replacements. The motion to approve this request passed unanimously. B. A motion was made by Armbruster, seconded by Shaw to approve the low quote of $7,609.44 from D.E. Gemmill to apply thermoplastic crosswalk and stopbar funded out of the Highway Liquid Fuels Fund. The motion to approve this request passed unanimously. C. A motion was made by Sweger, seconded by Dry to approve the proposal from Rettew not to exceed $3,000.00 to prepare and file the grant application to the Dauphin County Local Share Municipal Grant Program for the Asylum Run Sewer project. The motion passed unanimously. D. A motion was made by Armbruster, seconded by Ramper to approve Ordinance 2019-03 amending the Code of Ordinances repealing Chapter 100 - Brush, Grass and Weeds and amending Chapter 200- Property Maintenance Code. This motion was passed unanimously. 7. Visitors Comments: Clyde Bateman = Clyde followed up from the past Council meeting about the status of the Walnut Street and Public Works Building LED light conversion projects. Eberly mentioned both are in the early stages of being scheduled. He also questioned about the salaries on the recently approved Authority budget and Eberly informed him that this line represents the salaries/hours worked by various Borough staff and marked on timecards of any MS4 work done. Carmen Gonzalez - Carmen thanked former Mayor Miller, welcomed on newly appointed Mayor McDonald and Councilman Stokes. She also inquired who would be the point person for the upcoming Summer Parks Program and Mayor McDonald acknowledged he will see this initiative through this year. Nate Bragunier - Thanked Council for all their support on all the Public Works on-going projects. Jason Musser - Wanted to acknowledge that the intersection is at 28th and Parkway is not flooding like it has in the past due to the proactive Public Works efforts. Frank Weidig = Congratulated the new Mayor and thanked the former Mayor for all of her service to the Penbrook community. PeggyAnne Miller - Thanked everyone for their support over the years. She also pointed out the rooster issue in the Borough is not new and the Police will assist with addressing this issue. 8. Comments from Elected Officials: A. Dry - Thanked everyone for attending tonight's meeting and for the volunteers that work in the Borough. She congratulated McDonald and Stokes on their new roles and thanked Miller for all her years of service. B. Armbruster- Thanked everyone for attending and thanked MçDonald and Stokes for their new roles and Miller for her years of service. C. Matio- Thanked everyone for attending tonight's meeting, for McDonald and Stokes for stepping up, for Miller's service, Highway, Fire, and Police for their efforts. D. Stokes- Thanked everyone for attending and Council's confidence in him to serve on Borough Council. E. Shaw- Extended his appreciation for all the proactive planning the Public Works team does and congratulated Stokes on his new role. F. Sweger - Thanked Miller, McDonald, Stokes on their new roles and past service. She also expressed her appreciation to the Public Works, Fire, Police and all staff for their support of the community. G. McDonald - Thanked everyone for coming to tonight's meeting and for their support. He is anxious to work with the Police Department more closely in his new role and thanked Miller for her support. H. Deardorff- Thanked everyone for attending the meeting tonight, along with McDonald and Stokes on their new roles. Former Mayor Miller will certainly be missed. I. Ramper- Thanked everyone for attending and for Miller for all her years of service to the Borough. He also congratulated McDonald and Stokes on their new positions. Thanked all of Council, Police, Fire, Public Works, Solicitor and staff for all their efforts. 9. Action on the Bills to be Paid: A motion was made by Armbruster, seconded by Sweger to pay the bills. The motion passed unanimously. 10. Adjourn: A motion was made by Matio, seconded by Sweger to adjourn at 9:13 PM. The motion passed unanimously. Penbrook Borough Council Meeting July 1, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the June 3, 2019 Council Meeting 3. Citizen comments on agenda items 4. Reports: A. Mayor i. Swearing in of Courtney Leggore as a Penbrook Police Officer B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS E. Fire Chief F. Committees: i. Codes ii. Public Safety ill. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget vii. Penbrook Authority 6. New Business: A. Approve or reject the nomination of Patricia Gallagher to serve as a Zoning Hearing Board member with an expiring term on December 31, 2019. B. Approve or reject the nomination of Ben Stokes to serve as a PRI Board member. C. Approve or reject the low bid, including both alternates from E.K. Services, Inc. in the amount of $43,365.00 to pave Caco, Carol and June Streets, which will be funded from the Highway Liquid Fuels Fund. D. Approve or reject the Solicitors Agreement with Wendaur Law, LLC. 7. Visitors to be heard. 8. Comments of Elected Officials. 9. Action on the bills to be paid. 10. Adjourn Penbrook Council Meeting Minutes Penbrook, PA July 1, 2019 1. Call to Order: On July 1, 2019 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Sandy Matio and Nate Shaw. 2. Action on June 3, 2019 Minutes: A motion was made by Armbruster to have the minutes from the June 3, 2019 Council meeting approved and it was seconded by Dry. The motion was unanimously approved. 3. Citizen Comments: No Citizen comments were provided. 4. Reports: A. Mayor - Mayor McDonald swore in Penbrook Police Officer Leggore and provided an overview of the June 2019 Police activity. B. Treasurer - Secretary Eberly read the Treasurer's report for June 2019. A motion was made by Sweger and seconded by Deardorff to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager = Eberly reported that letters are being sent from Republic Services to residents reminding them of the yard waste collection requirements. A meeting with DEP representatives will be held tomorrow to review the Asylum Run Sewer Project in anticipation of their approval to proceed with the construction. A Zoning Hearing Board meeting is scheduled for July 17, 2019 for the 2700 Walnut Street property for a proposed Commercial Day Care Facility. D. Solicitor = No report E. Susquehanna Township EMS = Not present F. Fire Chief- Not present G. Committees: 1. Codes - - Deardorff provided an overview of the month of June 2019 code enforcement activity. 2. Public Safety - Eberly mentioned the Order of Succession for the month of July was Stokes, Matio, and Shaw. The Borough siren has been working since the recent maintenance work. 3. Parks & Property - Dry reported the Summer Program began last week and thanked the Police Department for leading the week's activities. About 20-25 children are participating in the Summer Program this year. Later this week the theme will be sports week, but we will not be offering the program on Thursday due to the holiday. 4. Public Works = Dry reported that the Public Works responded to 32 PA-1 calls last month and have been working to have new LED lighting and sensors installed in their building. They have also worked on removing several trees which fell across the Asylum Run Access Road. 5. Personnel - Ramper reported we are still waiting for the proposed contract changes from the AFSCME union representative before another meeting can be scheduled. 6. Community & Government - A. reminder was made to drop off back to school items to the borough office to be given out in a backpack on August 6, 2019 from 6:00-8:00PM at our National Night Out event at Community Park. 7. Budget - A summary report from June 2019 was briefly reviewed and highlighted by Armbruster. Council member also were provided with a schedule for the upcoming 2020 Budget meetings. 8. Authority- Dry reported the June meeting was cancelled and the next Authority meeting will be on July 17, 2019 at 6:30PM. 5. New Business: A. A motion was made by Sweger, seconded by Dry to approve the nomination of Patricia Gallagher to serve as a Zoning Hearing Board member with a term expiring on December 31, 2019. The motion to approve this request passed unanimously. B. A motion was made by Deardorff, seconded by Sweger to approve the nomination of Ben Stokes to serve as a PRI Board member. The motion to approve this request passed unanimously. C. A motion was made by Armbruster, seconded by Deardorff to approve the low bid, including both alternates from E.K. Services, Inc. in the amount of $43,365.00 to pave Caco, Carol and June Streets, which will be funded from the Highway Liquid Fuels Fund. The motion to approve this request passed unanimously. D. A motion was made by Deardorff, seconded by Ramper to approve the Solicitors Agreement with Wendaur Law, LLC. The motion to approve this request passed unanimously. 6. Visitors Comments: Barry Reber - The noisy rooster issue has disappeared as was discussed last month. Unfortunately, he is still having problems with the smell from the chickens and ducks housed on the property next to him. This topic will be placed on the next Caucus agenda for further discussion. Mike Goodman = The question was raised whether Council would consider having a Junior Council to mentor and educate our youth. Ramper commented Penbrook had this program in the 1990's. Sweger suggested having interested youth join the Leo's Program. Clyde Bateman - Thanked the Code's Officer for helping to take care of his problem with a neighbor's lawn. He inquired into the status of the Walnut Street LED street light conversion. Manager Eberly reported he is waiting for this project to be scheduled by PP&L, but it appears to be an 8 week lag. Bateman also inquired to the Police Chief about a car with an invalid inspection sticker being considered abandoned. The Chief responded that it probably is not considered abandoned but instead may be a parking violation. If the vehicle does not move they will start the abandoned car process. 7. Comments from Elected Officials: A. Ramper- Thanked everyone for attending tonight's meeting and to Pat for volunteering. He congratulated Courtnee on her successful completion of the Police Academy. He also thanked Council for all of their efforts. B. Stokes- Thanked everyone for attending tonight's meeting. C. Sweger- Thanked everyone for attending tonight's meeting and for Pat's new role. Mentioned she thought it was an excellent idea about considering a Junior Council. Thanked the Police, Public Works, Fire, Mayor, Council and Office staff for all they do for the Borough. D. Dry- Thanked Ben and Pat for their volunteering. Commented Council will get the chicken situation under control and liked the Junior Council idea. E. Deardoff-Thanked all the volunteers who have helped out with the Summer Program and for Ben and Pat for stepping up. He congratulated Courtnee for successfully completing the Police Academy. F. Mayor- Thanked everyone for attending the meeting tonight and for Ben and Pat volunteering. He congratulated Courtee and expressed appreciation to the Public Works team for all the behind the scenes work they do at Little Valley for the Summer Program, along with the officers who assisted in the first week. 8. Action on the Bills to be Paid: A motion was made by Deardorff, seconded by Dry to pay the bills. The motion passed unanimously. 9. Adjourn: A motion was made by Deardorff, seconded by Sweger to adjourn at 8:22 PM. The motion passed unanimously. Penbrook Borough Council Meeting August 5, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the July 1, 2019 Council Meeting 3. Citizen comments on agenda items 4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety ili. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget vii. Penbrook Authority 5. New Business: A. Approve or reject the motion to approve Resolution 2019-05 to extend the existing contract with Republic Services for handling the recycling, trash and yard waste removal from the Borough of Penbrook with a rate increase per home from the existing $265.00 to $285.00 annual charge. This extension would begin effective January 1, 2020 and run through December 31, 2020. B. Approve or reject the motion to adopt the proposed Social Media Policy which details the management of the Borough of Penbrook's social media, websites and other online data. C. Approve or reject the motion to appoint Ben Stokes to serve on the Penbrook Authority completing the remainder of the 3 year term which expires on December 31, 2019. D. Approve or reject the motion to approve the reorganizing of the Penbrook Authority Committee: Chairman Vice Chairman Members Bargo Dry Shaw, Stokes, Smith, Musser (Alt) 6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bills to be paid. 9. Adjourn Penbrook Council Meeting Minutes Penbrook, PA August 5, 2019 1. Call to Order: On August 5, 2019 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Matio. 2. Action on July 1, 2019 Minutes: A motion was made by Deardorff to have the minutes from the July 1, 2019 Council meeting approved and it was seconded by Shaw. The motion was unanimously approved. 3. Citizen Comments: Ann Marie Sersch- Spoke about the various issues occurring along Butler Street including loud music, littering, drug deals, speeding, the proposed CRW's stormwater fee, vehicles on jack stands on the street, lack of parking and high weeds/grass. Manager Eberly mentioned that the CRW stormwater fee recently announced would not impact Penbrook residents since the Borough has our own stormwater fee through the Penbrook Authority. This new CRW stormwater fee will only impact City of Harrisburg residents. Michael Spangler - Echoed the comments of Ann Maria and provided various details illustrating locations of questionable activities. Mark Perrin - Confirmed he too has witnessed many of the same activities mentioned above and he questioned the property behind his which has large trees growing close to the electric wires/poles. President Ramper mentioned he could contact PP&L to have them at least trim around the wires/poles, but the trees are the responsibility of the homeowner to maintain. Shawn Chapman - He mentioned he spoke to the property managers of 2630 Walnut Street about their trash and weeds on their property. Concerns were expressed about vehicles speeding on Walnut Street, vehicles parking on the sidewalks, complaints about the lighting of fireworks, litter along with high weeds/grass growing along the Walnut Street sidewalks. Mayor McDonald and Chief Hogarth arranged a site visit with Anne Marie Sersch on Tuesday morning at 10:00AM to share pictures, discuss specific situations and walk the area to help address some of the issues already on the Police Department's radar. The Borough Manager will follow up with the Codes Officer to review some of the locations mentioned during the Citizen's Comment discussion. 4. Reports: A. Mayor - Mayor McDonald provided an overview of the Police activities from the month of July 2019. B. Treasurer - Secretary Eberly read the Treasurer's report for July 2019. A motion was made by Sweger and seçonded by Shaw to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager - Eberly provided an overview of all the Public Works tasks which have been accomplished over the month which included overseeing the new roofs at Community Park on the pavilion and baseball dugouts, replacements of signs, painting of curbs and installation of new pedestrian and stopbars at each of the 5 intersections with signals. The installation of new LED street lights on Walnut Street is set to begin later this week. A prebid meeting for the Asylum Run Sewer replacement/repar project was conducted last week along with a preconstruction meeting for the paving set to begin on Caco, Carol and June Streets in the next week or two. He reminded everyone to come to Community Park tomorrow from 6:00-8:00PM for National Night Out. D. Solicitor - No report. E. Susquehanna Township EMS = Chief Baily provided an overview of the July 2019 activities within the Borough. F. Fire Chief- Musser provided an overview of the fire report from the month of July 2019. He also mentioned the Fire Company will be working with grant writer John Sly to assist with submission of grants later this fall. Shaw asked about the status of fund raising events and Musser said they are working on the details for the annual Keltic Festival. President Ramper inquired about the clean-up both inside and outside at the Firehouse and Chief Musser responded that they continue to make progress. G. Committees: 1. Codes - Deardorff reviewed the July 2019 recap report from the Codes Enforcement office. 2. Public Safety - The Order of Succession for the month of August is Matio, Shaw and Sweger, but President Ramper added that should anything occur to given him a call to fill in for Matio. Rhoades updated Council that he completed training with Stokes and that the St Margaret Mary School is inquiring about using the Community Room as an emergency location for a drill, but additional discussions will need to occur since this building will not be able to handle the volume of students sO an alternate location will need to be discussed. PEMA is no longer providing EMA material, sO Rhoades was requested by Council to prepare an itemization of materials needed in the future to incorporate into future budget discussions. 3. Parks & Property = Dry reported the Summer Program had another successful year and thanked Carmen Gonzalez, Sweger and McDonald for all their efforts. Tomorrow is National Night Out (NNO) at Community Park from 6-8:00PM. The equipment order for the Elm Street Park Station renovation has been placed and work will begin in the next several weeks. 4. Public Works-The Public Works team has been busy working with the Police and other volunteers getting ready for the NNO event. They have also coordinated numerous projects as previously mention by Manager Eberly, but they also performed numerous sewer line maintenancenlushing jobs, responded to 41 PA-1 calls and had 6 Borough Hall set-ups. 5. Personnel = President Ramper updated Council that the AFSCME proposed contract draft has been received and the Personnel Committee will meet to review/discuss the proposed changes. Ramper also asked for an Executive Session at the end of the Council meeting to discuss a legal matter. 6. Community & Government - Sweger reminded everyone that NNO was tomorrow night beginning at 6:00PM. There are 75 book bags stuffed with school supplies and will be handed out during the event. She thanked everyone who helped out for the Summer Program and to Neil Dimeler for his assistance in repairing the mini book library in the Community Park. Newsletter articles are to be provided to Jim Armbruster by August 19, 2019. Reserve your calendars for October 26, 2019 for the annual Halloween Party in the Community Room. 7. Budget - Armbruster reminded Council the first Budget meeting is August 12, 2019 at 6:30PM. He also recommended reviewing paying down the Compensatory liability earned by police officers to reduce the liability to the Borough. 8. Authority- Letters have been sent out for delinquent 2018-19 Stormwater Fees. Discussions will continue on re-evaluating collection efforts. Please visit the borough's website for various upcoming plans and information regarding the Authority. The next Authority meeting will be on August 21, 2019 at 6:30PM. 5. New Business: A. A motion was made by Deardorff, seconded by Dry to approve Resolution 2019-05 to extend the existing contract with Republic Services for handling the recycling, trash and yard waste removal from the Borough with a rate increase per home from the existing $265.00 to $285.00 annual charge. This extension would begin effective January 1, 2020 and run through December 31, 2020. The vote was taken by roll call at the request of Armbruster. Sweger = Y Dry - Y Stokes - Y Deardorff - Y Shaw = Y Matio = Absent Armbruster - N Ramper - N B. A motion was made by Dry, seconded by Sweger to approve the Social Media Policy which details the management of the Borough's social media, websites and other online data. The motion to approve this request passed unanimously. C. A motion was made by Dry, seconded by Deardorff to approve the appointment of Ben Stokes to serve on the Penbrook Authority completing the remainder of the 3 year term which expires on December 31, 2019. The motion to approve this request passed unanimously. D. A motion was made by Sweger, seconded by Deardorff to approve the reorganizing of the Penbrook Authority Committee with the Chairman being Bargo, Vice Chairman - Dry, and other members serving consisting of Shaw, Stokes, Smith and Musser as a non-voting alternate. The motion to approve is request passed unanimously. 6. Visitors Comments: Clyde Bateman - Thanked the efforts of the Codes Enforcement Officer for providing the Complaints Form for residents to alert the Borough of items to investigate. He appreciates the items being rectified in many instances. 7. Comments from Elected Officials: A. Stokes -= Thanked all the volunteers who participated and all the hours donated with making the Summer Program successful. He expressed appreciation to the Public Works efforts and to the Book Bag program. B. Shaw- Thanked everyone who came out tonight and for the Public Works efforts. He thanked everyone who participated in the Little Valley Summer Program. * C. Sweger- Thanked everyone for attending tonight's meeting and for Carmen Gonzalez and Mayor McDonald for all their efforts with the Summer Program. She also thanked Armbruster and Eberly with their efforts to keep costs as low as possible. D. Dry- Thanked Gonzalez, Sweger and McDonald for their efforts with the Little Valley Summer Program. She expressed her appreciation for Sweger leading the Book Bag program and for a successful National Night Out program. E. Armbruster- Thanked the Lions for their recent 125th Dinner Event. The annual Volunteer Dinner is scheduled for October 19, 2019 and is by invitation only. F. Deardorff-- Thanked everyone for attending the meeting tonight and for all who participated with the Summer Program. He also thanked Public Works for all their efforts. G. Mayor McDonald- Thanked everyone for attending and for Gonzalez and Sweger for their efforts with making the Summer Program a success. He expressed appreciation to the Police, Fire Company and all the presenters and volunteers. Letters of appreciation have already been sent out. H. Ramper - Thanked the Parks Committee for the Summer Program and for all the volunteers. He recognized the Historical Society for their $1,000 donation toward the roof replacements at Community Park. He thanked the Chief and Mayor for their upcoming meeting with residents regarding the Butler Street issues mentioned earlier tonight. Thanked the Public Works, Council for all their efforts and for the Lions on their 125th Dinner Event as well as for everyone in attendance tonight. 8. Action on the Bills to be Paid: A motion was made by Armbruster, seconded by Shaw to pay the bills. The motion passed unanimously. 9. Adjourn: A motion was made by Deardorff, seconded by Ramper to adjourn at 9:35PM. The motion passed unanimously. Penbrook Borough Council Meeting September 4, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the August 5, 2019 Council Meeting 3. Citizen comments on agenda items 4. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government Vil. Budget viii. Penbrook Authority 5. New Business: A. Approve or reject the motion to acknowledge the receipt of the 2020 Minimum Municipal Obligations for both the Police and Non-Uniform Pension Plans. B. Approve or reject the low based bid including Alternates 2 & 3 amounting to $883,847.50 from Barrasso Excavation, Inc. for the Asylum Run Sewer Line replacement. C. Approve or reject the proposed Resolution 2019 = 06 authorizing PFM to initiate the bids for financing an estimated $2,0 000,000.00 to fund the Asylum Run Sewer project along with an alternate for refinancing the existing balance from 2011 Bond Issuance. D. Approve or reject the advertising of a public hearing for the proposed amendment to Chapter 104 = Building Construction Ordinance. E. Approve or reject the advertising of a public hearing for the proposed amendment to Chapter 266.94 - Zoning Modification. F. Approve or reject the proposal to authorize the Borough Manager to coordinate the sale and transfer the title of the 2014 Police Interceptor at the Manheim Keystone Auto Auction. G. Approve or reject the acceptance of the 2018 Civil Service Commission Annual Report. H. Approve or reject the acceptance of the resignation by Jenni Dotzel from her Penbrook Public Works role. 6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bills to be paid. 9. Adjourn Penbrook Council Meeting Minutes Penbrook, PA September 4, 2019 1. Call to Order: On September 4, 2019 President Ramper called the Borough Council to order at 7:35 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Matio, Deardorff and Sweger. 2. Action on August 5, 2019 Minutes: A motion was made by Dry to have the minutes from the August 5, 2019 Council meeting approved and it was seconded by Stokes. The motion was unanimously approved. 3. Citizen Comments: None 4. Reports: A. Mayor = The Mayor provided Council with the August Police Report. B. Treasurer - Secretary Eberly read the Treasurer's report for August 2019. A motion was made by Armbruster and seconded by Shaw to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager Eberly reported that the Elm Street Station Park renovation has begun. The paving project at Caco, Carol and June streets will be completed next week with final sealing. A Dauphin County Gaming grant application was submitted last week for the borough's request of $150,000 to assist with offsetting the corresponding debt service for the financing of the Asylum Run Sewer project. Street sweeping is scheduled for the week of October 7 and-leaf collection will begin October 28, 2019. With school back in session he cautioned all the drivers to slow down and be caution of school buses and children crossing the streets. D. Solicitor - No report. E. Susquehanna EMS - Eberly reported that Council members were emailed the August 2019 report earlier in the day. F. Fire Chief - No report. G. Committees: 1. Codes - Ramper reported a few items under New Business' would be discussed later in the agenda impacting the Codes Department. 2. Public Safety - Bob Rhoads reported that the annual NIMS reporting has been done by the end of August deadline. The Council members in charge in the event of an emergency during the month of September are Shaw, Sweger and Armbruster. The West Nile Virus has been detected in mosquitos in Dauphin County and everyone is aware this is hurricane season. 3. Parks & Property -The next meeting will be next Wednesday at 6:30pm in the Caucus Room. And the Elm Street Park renovation project has started and the gazebo has been ordered by the Penbrook Lions. 4. Public Works- Shaw mentioned that the Public Works Department have responded to 35 PA-1 calls, filled up numerous potholes and coordinated 8 hall set-ups this month. 5. Personnel - Ramper announced that Council would go into an Executive Session to discuss a personnel issue after the meeting. 6. Community & Government - Stokes provided the following events and dates starting with the Halloween Party for children 12 years old and under which is scheduled for October 26, 2019 from 3:00-5:00PM in the Borough Building. The PRI Homeowners Forum is schedule for September 26, the Property of Merit Event is scheduled for October 2 and the Holiday Bazaar is on December 7th. The Lions' Pancake breakfast will be held on November 9, 2019. 7. Budget = Armbruster distributed a summary report through August, 2019, which was submitted by Armbruster. He reminded everyone that the next Budget Committee meeting was scheduled on Monday evening at 6:30PM in the Caucus Room and the Police Department would propose their budget for 2020. 8. Authority- Dry reported that the next Authority meeting is scheduled for September 18, 2019 at 6:30PM. 5. New Business: A. A motion was made by Armbruster, seconded by Dry to accept the receipt of the 2019 Minimum Municipal Obligations for both the Police and Non-Union Pension Plans. The motion to approve this request passed unanimously. B. A motion was made by Armbruster, seconded by Shaw to table the low bid including Alternates 2 & 3 amounting to $883,847.50 from Barrasso Excavating, Inc. for the Asylum Run Sewer Line replacement. The motion to approve this request passed unanimously. C. A motion was made by Armbruster, seconded by Shaw to table Resolution 2019 = 06 authorizing PFM to initiate the bids for financing an estimated $2,000,000.00 to fund the Asylum Run Sewer project along with an alternate for refinancing of the existing balance from the 2011 Bond Issuance. The motion to approve this request passed unanimously. D. A motion was made by Dry, seconded by Stokes to approve the advertising of a public hearing for the proposed amendment to Chapter 104 - Building Construction Ordinance. The motion to approve this request passed unanimously. E. A motion was made by Stokes, seconded by Dry to approve the advertising of a public hearing for the proposed amendment to Chapter 266.94 = Zoning Modification. The motion to approve this request passed unanimously. F. A motion was made by Shaw, seconded by Armbruster to authorize the Borough Manager to coordinate the sale and transfer the title of the 2014 Police Interceptor at the Manheim Keystone Auto Auction. The motion to approve this request passed unanimously. G. A motion was made by Armbruster, seconded by Stokes to accept the 2018 Civil Service Annual Report. The motion to approve this request passed unanimously. H. A motion was made by Armbruster, seconded by Shaw to approve the acceptance of the resignation by Jenni Dotzel from her Penbrook Public Works role. The motion to approve this request passed unanimously. 6. Visitors Comments: Clyde Bateman - 2615 Boas Street = He questioned if the updated ordinance discussed earlier in the agenda would assist with the 2627 Boas Street bush issue. Eberly stated it might in the future depending on the circumstances but he would follow-up with the Codes Enforcement Officer to see where this particular situation is in the process. Robert Hanigan - 4313 New Hampshire Drive, Harrisburg = Robert explained he is a student at Millersville University and chose Penbrook for a school project. This was his first Borough Council meeting and he found it fascinating. 7. Comments from Elected Officials: A. Stokes- Thanked everyone for coming out tonight. B. Shaw- Thanked everyone for attending. C. Dry- Thanked everyone for attending tonight's meeting. D. Armbruster - Reminded everyone the next budget meeting is Monday evening at 6:30PM and that the Volunteer Dinner is October 19, 2019. He expressed regret to see Jenni's resignation. E. Mayor McDonald- Thanked everyone for attending and wished Jenni best of luck in the future. F. Ramper - Thanked everyone for attending and thanked Jenni for all her time, effort and MS4 knowledge. 8. Action on the Bills to be Paid: A motion was made by Armbruster, seconded by Dry to pay the bills. The motion passed unanimously. 9. Adjourn: A motion was made by Ramper, seconded by Shaw to adjourn at 8:20PM. The motion passed unanimously. Penbrook Borough Council Meeting October 7, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the September 4, 2019 Council Meeting 3. Action on the minutes from the September 16, 2019 Caucus Meeting 4. Public Hearing for citizen comments: Proposed Amendments to the Chapter 104 - Building Construction Ordinance Proposed Amendments to the Chapter 266.94 = Zoning Modification Ordinance 5. Citizen comments on agenda items 6. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety il. Parks and Properties iv. Public Works V. Personnel vi, Community and Government vii. Budget viii. Penbrook. Authority 7. New Business: A. Approve or reject the motion to appoint Amado Margarito to serve on the Planning Commission with his term ending December 31, 2021. B.. Approve or reject the motion to appoint Rick Levandusky to serve on the Planning Commission with his term ending December 31, 2020. C. Approve or reject the motion to acknowledge the successful completion by Police Chief Joseph Hogarth from his six (6) month probation period which was detailed in his employment contract. D. Approve or reject the motion to approve the Asylum Run Sewer Line and Road Access Shared Costs Agreement with Susquehanna Township. E. Approve or reject the motion to approve Resolution 2019-07 to replace the second phase street lights to LED by PP&L Electric Utilities Corporation at no cost tothe Borough. F. Approve or reject the motion to approve Ordinance 2019-04 amending Chapter 104 -Building Construction Ordinance. G. Approve or reject the motion to approve Ordinance 2019-05amending Chapter 266.94 - Zoning Modification. H. Approve or reject the motion to approve the low quote from Lemmon HVAC-R LLC in the amount of $9,500.00 for the removal and replacement of the 7.5 ton packaged HVAC rooftop unit which resides on the Borough Building. I. Approve or reject the motion to approve the low quote of $16,003.00 from MJR Equipment and AJ's Truck and Trailer Center Inc. to install and replace a new electronic hydraulic system and new V-Plow as well remove the old system/equipment from the white PublicWorks Truck. 8. Visitors to be heard. 9. Comments of Elected Officials. 10. Action on the bills to be paid. 11. Adjourn Penbrook Council Meeting Minutes Penbrook, PA October 7, 2019 1. Call to Order: On October 7, 2019 Vice President Deardorff called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of President Ramper and Matio. 2. Action on September 4, 2019 Council Minutes: A motion was made by Sweger to have the minutes from the September 4, 2019 Council meeting approved and it was seconded by Dry. The motion was unanimously approved. 3. Action on September 16, 2019 Caucus Minutes: A motion was made by Dry to have the minutes from the September 16, 2019 Council meeting approved and it was seconded by Armbruster. The motion was unanimously approved. Deardorff recessed the Council meeting in order to have a Public Hearing regarding the Proposed Amended Ordinances. 4. Public Hearing for Proposed Amendments to Ordinances: Deardorff asked that Rob Myers, Codes Enforcement Officer to provide an overview of each of these proposed changes. No public comments were provided. Deardorff adjourned the Public Hearing to return to the Council Meeting. 5. Citizen Comments: No citizen comments were provided on the agenda. 6. Reports: A. Mayor - The Mayor provided Council with the September Police Report. B. Treasurer - Secretary Eberly read the Treasurer's report for September 2019. A motion was made by Armbruster and seconded by Stokes to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager - Eberly thanked all who attended the PRI Property of Merit Program from last week. He reminded residents that the Public Works team is street cleaning this week and requested that everyone adhere to the no parking signs. The pre-construction meeting was held last week with the Doli Construction Corporation for the Asylum Run Sewer project. The Borough's engineers are putting together plans and bid specs for the stormwater inlet replacement at Penbrook Avenue and Wilo/Forney Street. D. Solicitor - No report. E. Susquenanna Township EMS = Matt Baily reported on the Susquehanna Township EMS activity in Penbrook for the month of September 2019. F. Fire Chief - Musser provided an overview of the fire report from the month of August and September 2019, since he was unable to attend last months meeting. G. Committees: 1. Codes Deardorff reviewed the September 2019 recap report from the Codes Enforcement office. 2. Public Safety - The Borough Manager mentioned the Council members in charge in the event of an emergency during the month of October are Sweger, Armbruster and Dry. 3. Parks & Property = Dry reported that last month's Parks & Property meeting was held at Community Park. The Elm Street Station Park renovation is underway and the next meeting will be held on Wednesday, October 9 at 6:30PM. 4. Public Works- Shaw mentioned the Public Works team handled 18 PA-1 calls, coordinated 9 Community Hall set-ups and teardowns, investigated 4 sewer complaints, oversaw 3 illicit discharge occurrences and shut off the water to Little Valley Park for the winter. They also completed the final grading at Spring Creek from the stream bank restoration project. 5. Personnel - Eberly reported that the Personnel Committee continues to meet with the AFSCME union members to negotiate a new contract beginning in 2020. 6. Community & Government = Sweger updated that the Volunteer Dinner which is by invitation only is scheduled for October 19, 2019. The Halloween Party is scheduled for October 26, 2019 from 3:00-5:00PM in the Borough Building. Candy donations are still needed and can be dropped off at the Borough Office. The Capital Area Head-start program is scheduled to have a grand opening in November. 7. Budget - Armbruster distributed a summary report through September, 2019 and highlighted several funds. He reminded everyone that the next Budget Committee meeting was scheduled on Monday evening at 6:30PM and are focusing on the Fire Companies Budget at this time. 8. Authority- Dry reported the next Authority meeting is scheduled for October 16, 2019 at 6:30PM. 7. New Business: A. A motion was made by Armbruster, seconded by Sweger to approve the appointment of Amado Margarito to serve on the Penbrook Planning Commission with his term ending December 31, 2021. The motion to approve this request passed unanimously. Mayor McDonald performed the swearing in of Margarito to this appointment. B. A motion was made by Stokes, seconded by Sweger to approve the appointment of Rick Levandusky to serve on the Penbrook Planning Commission with his term ending December 31, 2020. The motion to approve this request passed unanimously. C. A motion was made by Sweger, seconded by Shaw to acknowledge the successtul completion by Police Chief Joseph Hogarth from his six (6) month probation period. The motion to approve this request passed unanimously. D. A motion was made by Dry, seconded by Stokes to approve the Asylum Run Sewer Line and Road Access Shared Costs Agreement with Susquehanna Township. The motion to approve this request passed unanimously. E. A motion was made by Armbruster, seconded by Sweger to approve Resolution 2019-07 to replace the second phase street lights to LED by PP&L Electric Utilities Corporation at no cost to the Borough. The motion to approve this request passed unanimously. F. A motion was made by Sweger, seconded by Dry to approve Ordinance 2019-04 amending Chapter 104-Building Construction. The motion to approve this request passed unanimously. G. A motion was made by Stokes, seconded by Dry to approve Ordinance 2019- 05 amending Chapter 266.94 Zoning Modification. The motion to approve this request passed unanimously, with the exception of Armbruster voting against it. H. A motion was made by Stokes, seconded by Armbruster to accept the low quote of $9,500.00 from Lemmon HVAC-R LLC for the removal and replacement of the 7.5 ton packaged HVAC rooftop unit which resides on the Borough Building. The motion to approve this request passed unanimously. I. A motion was made by Armbruster, seconded by Stokes to accept the low quote of $16,003.00 from MGR Equipment and AJ's Truck and Trailer Center Inc. to install and replace a new electronic hydraulic system and new V-Plow as well as remove the old system/equipment from the white Public Works Truck. The motion to approve this request passed unanimously. 8. Visitors Comments: Rev. Joel Petruschke - Introduced himself as a pastor from the West Shore working on a doctoral program survey which will assist the Tabernacle Baptist Church in assessing the needs of the Penbrook community. He briefly reviewed the survey and requested each Council member complete and mail back to him within the next several weeks. This survey is a 'gift' to the congregation. Eberly requested that the pastor share the results of the survey with Council at a later date and he agreed to do sO. Rev. Arthur Brown = He introduced himself as the pastor of the Tabernacle Baptist Church and is working with Rev. Petruschke on this survey to assist in leading his congregation toward focusing on the needs of the Penbrook community. Barry Reber - Asked for an update on the plans of Council to address the chickens/smells in the borough, specifically beside his Hoffer Street residence. Eberly mentioned that Council had discussed this situation and members were divided as numerous residents have chickens which are not getting complaints for smell and noises. Other municipalities were investigated on the issue of chickens and they are also divided on some not allowing them while others do allow residents to raise chickens. Clyde Bateman - Inquired about the cinder block wall which was being installed at a residence along Market Street whether it needed a building permit or not. 9. Comments from Elected Officials: A. Dry- Thanked everyone for attending tonight's meeting. She mentioned we would look into the cinder block wall and also discuss the chicken smell again. She thanked both pastors for assessing what is going on in the Penbrook community and congratulated Amado on his newly appointed role. B. Stokes - Thanked the pastors, Amado, and Public Works for their efforts, along with congratulated the Chief. C. Armbruster = Reminded Council of the invitation only Volunteers Dinner. He thanked everyone for coming out tonight and thanked Amado for his willingness to serve on the Planning Commission. D. Shaw = Thanked Amado for stepping up and congratulated the Chief. He hopes the Public Works Truck is equipped with the new equiment in time for the first snowfall. E. Sweger - Thanked everyone for their talents, listening skills and is interested in hearing more about the needs assessment of the community from the Pastor's efforts. F. Mayor- Thanked everyone for coming out to tonight's meeting and for Amado, Public Works, the Chief and the pastors for their efforts in Penbrook. G. Deardorff - He thanked the pastors for attending tonight's meeting and for their vision of a survey to provide guidance in the future. He appreciated the support to get the Public Works vehicle work completed before the snow events and thanked everyone for voicing their concerns tonight. 10. Action on the Bills to be Paid: A motion was made by Armbruster, seconded by Shaw to pay the bills. The motion passed unanimously. 11. Adjourn: A motion was made by Sweger, seconded by Dry to adjourn at 8:28PM. The motion passed unanimously. Penbrook Borough Council Meeting November 4, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the October 7, 2019 Council Meeting 3. Action on the minutes from the October 21, 2019 Caucus Meeting 4. Citizen comments on agenda items 5. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes ii. Public Safety iii. Parks and Properties iv. Public Works V. Personnel vi. Community and Government vii. Budget vili. Penbrook, Authority 5. New Business: A. Approve or reject the motion to advertise the 2020 Tax Ordinance. B. Approve or reject the motion to advertise the 2020 Sewer Rates. C. Approve or reject the motion to advertise the 2020 Penbrook Meeting Schedule. D. Approve or reject the motion to advertise the 2020 Proposed Penbrook Budget. E. Approve or reject the motion to approve the Penbrook Police Department 12-hour shift side letter of agreement with the Teamsters. F. Approve or reject the motion to approve Ordinance 2019 = 06 to approve the low bid from Key Bank for the maximum principal amount of $1,996,000 Note to refinance the existing Series of 2011 bonds as well as use the remainder for the Asylum Run Sewer Replacement project. G. Approve or reject the motion to approve the change order from Columbia Excavating LLC in the amount of $11,311.42 for acceptance of the Alternate 1 during the bid process for wood fiber surface in the fitness area, sidewalk replacement, asphalt repair for the pedestrian crossing, paver sealer and for a pink dogwood tree which will be reimbursed through a donation. H. Approve or reject the acceptance of the $2,000 donation from Fred Pace and James Armbruster for a mural on the east side of the Borough Building to compliment the Elm Street Station Park. I Approve or reject the motion to accept the revised Civil Service Commission Rules and Regulations. 6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bills to be paid. 9. Adjourn Penbrook Council Meeting Minutes Penbrook, PA November 4, 2019 1. Call to Order: On November 4, 2019 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Mayor McDonald and Matio. 2. Action on October 7, 2019 Council Minutes: A motion was made by Armbruster to have the minutes from the October 7, 2019 Council meeting approved and it was seconded by Stokes. The motion was unanimously approved. 3. Action on October 21, 2019 Caucus Minutes: A motion was made by Sweger to have the minutes from the October 21, 2019 Council meeting approved and it was seconded by Dry. The motion was unanimously approved. 4. Citizen Comments: No citizen comments were provided on the agenda. 5. Reports: A. Mayor = The Police Chief provided Council with the October 2019 Police Report. B. Treasurer Secretary Eberly read the Treasurer's report for October 2019. A motion was made by Deardorff and seconded by Shaw to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager - Eberly reported that he will be defending the 2019 Dauphin County Gaming Grant application on November 12, 2019. The Asylum Run Sewer Project work is to begin in about two weeks. PP&L have tentatively scheduled the Phase II LED street light conversion for early December. The Auditor General's Office will be in the Borough Office on November 6, 2019 to audit the 2018 Highway Liquid Fuels Fund. Articles for the next Newsletter are due to Jim Armbruster by November 18, 2019. D. Solicitor - No report. E. Susquehanna Township EMS = Emily Rentschler reported on the Susquehanna Township EMS activity in Penbrook for the month of October 2019. F. Fire Chief - No report. G. Committees: 1. Codes - Deardorff reviewed the October 2019 recap report from the Codes Enforcement office. 2. Public Safety = Bob Rhoads mentioned the Council members in charge in the event of an emergency during the month of November are Armbruster, Dry and Deardorff. Both Rhoads and Officer Baldwin met with St. Margaret Mary's staff and discussed their evacuation plan in the event of an emergency. The Emergency Medical Card is going to be reproduced and provided to residents. 3. Parks & Property - Dry reported the Elm Street Station Park renovation is underway with the grand opening scheduled in the spring. The next meeting will be held on Wednesday, November 13, 2019 at 6:30PM. 4. Public Works- Shaw mentioned the Public Works team handled 48 PA-1 calis, coordinated 11 Community Hall set-ups and teardowns, oversaw 3 illicit discharge occurrences and winterized all the parks. The new snow plow has been installed but they are awaiting the hydraulic system to arrive for installation. They also attended a PA-1 training session. 5. Personnel = The Personnel Committee continues to meet with the AFSCME union members to negotiate a new contract beginning in 2020 and is awaiting the next date to meet. 6. Community & Government - Sweger thanked everyone who oarticipated with the Volunteer Dinner and the Halloween Party. The Capital Head Start held their ribbon cutting ceremony on November 1 and she reminded everyone of the Lion's Pancake breakfast this Saturday at the Borough Building. 7. Budget Armbruster distributed a summary report through October, 2019 and highlighted several funds. He reminded everyone that the next Budget Committee meeting was scheduled on Monday evening November 25, 2019 at 6:30PM. He also encouraged Council to work to have the Compensatory Capital Reserve Fund used to pay down this liability. 8. Authority- Dry reported the Annual MS4 report was filed and the next Authority meeting is scheduled for November 20, 2019 at 6:30PM. 6. New Business: A. A motion was made by Armbruster, seconded by Dry to approve the motion to advertise the 2020 Tax Ordinance. The motion to approve this request passed unanimously. B. A motion was made by Armbruster, seconded by Shaw to approve the motion to advertise the 2020 Sewer Rates. The motion to approve this request passed unanimously. C. A motion was made by Dry, seconded by Sweger to approve the motion to advertise the 2020 Penbrook Meeting Schedule. The motion to approve this request passed unanimously. D. A motion was made by Armbruster, seconded by Shaw to approve the motion to advertise the 2020 Proposed Penbrook Budget. The motion to approve this request passed unanimously. E. A motion was made by Sweger, seconded by Deardorff to approve the Penbrook Police Department 12-hour shift side letter of agreement with the Teamsters. The motion to approve this request passed unanimously. F. A motion was made by Deardorff, seconded by Ramper to approve Ordinance 2019-06 for the low bid from Key Bank for the maximum principal amount of $1,996,000 Note to refinance the existing Series of 2011 bonds as well as use the remainder for the Asylum Run Sewer Replacement project. The motion to approve this request passed unanimously. Jon Cox, Eckert Seaman's bond council answered some questions involving the exhibits for Armbruster. G. A motion was made by Sweger, seconded by Dry to approve the change order from Columbia Excavating LLC in the amount of $11,311.42 for acceptance of the Alternate 1 during the bid process for wood fiber surface in the fitness area, sidewalk replacement, asphalt repair for the pedestrian crossing, paver sealer and for a pink dogwood tree which will be reimbursed through a donation. The motion to approve this request passed unanimously. H. A motion was made by Shaw, seconded by Sweger to approve acceptance of the $2,000 donation from Fred Pace and Jim Armbruster for a mural on the east side of the Borough Building to compliment the Elm Street Station Park. The motion to approve this request passed unanimously. I. A motion was made by Deardorff, seconded by Ramper to accept the revised Civil Service Commission Rules and Regulations. The motion to approve this request passed unanimously. 7. Visitors to be heard: Pastor Mark Holiday - He asked how the weather could impact the. Asylum Run Sewer Project and the Phase il LED PP&L Street Light conversion project. Eberly explained that a large snowstorm, ice or rain event could halt the work for a period of time which could delay the project, depending on the circumstances. 8. Comments from Elected Officials: A. Deardorff = Thanked everyone for attending tonight's meeting and for Emily presenting the EMS report. B. Stokes = He thanked the Public Works team for their efforts and for all in attendance tonight. C. Shaw- Recognized Fred and Jim for their generous donation. He thanked Public Works for their dedication and for everyone in attendance. D. Sweger - Thanked Pastor Holiday for attending and mentioned he has taken on the Fire Pastor role. She thanked Jon Cox for his attendance, the Public Works, Police, Chief, and staff for their efforts. E. Dry = She also thanked Pastor Holiday for his efforts and everyone attending tonight's meeting. She attended the Halloween Party and thought it was a blast for everyone involved. F. Armbruster - Thanked the Public Works team for all their set-up efforts for the Volunteer Event and Halloween Party. He thanked everyone for coming out tonight. G. Ramper = Thanked everyone for attending tonight and recognized the Pastor, Police Chief, Police, Public Works, EMS and Bond Council. He offered a special thanks to the Budget Committee and the members of Council for their efforts. 10. Action on the Bills to be Paid: A motion was made by Deardorff, seconded by Armbruster to pay the bills. The motion passed unanimously. 11. Adjourn: A motion was made by Armbruster, seconded by Sweger to adjourn at 8:28PM. The motion passed unanimously. Penbrook Borough Council Meeting December 2, 2019 7:30 PM 1. Call to Order A. Salute to the Flag followed by a moment of silence. B. Roll Call 2. Action on the minutes from the November 4, 2019 Council Meeting 3. Citizen comments on agenda items 4. Police Awards and Special Recognition Ceremony 5. Reports: A. Mayor B. Treasurer C. Manager D. Solicitor E. Susquehanna Township EMS F. Fire Chief G. Committees: i. Codes i. Public Safety ii. Parks and Properties iv. Public Works V. Personnel Vi. Community and Government vii. Budget viii. Penbrook Authority 5. New Business: A. Approve or reject the motion to accept the resignation of John Eberly as Borough Manager, effective January 3, 2020. B. Approve or reject the motion to approve the successful completion by Officer Isaac Tritt from his one (1) year probation period, effective December 10, 2020. C. Approve or reject the motion to advertise the Public Works vacancy. D. Approve or reject the motion to approve the 2020 contract with the Harrisburg Humane Society. E. Approve or reject the motion to accept the 2020 Proposed Penbrook Budget. F. Approve or reject the motion to approve the three year Cummins, Inc. service agreement amounting to $4,041.72 on the Borough Hall generator. G. Approve or reject the motion to accept Ordinance 2019 = 07 to amend the Non-Uniform Pension Plan. * H. Approve or reject the motion to approve Resolution 2019-08 to modify Non-Uniform Pension Plan to accommodate early retirement with prorated distributions. I. Approve or reject the motion to accept Ordipance 2019-08 setting the Sanitary Sewer Fee at $450.00 for Class I users and a minimum of $500.00 for all Class II users of the system. J. Approve or reject the motion to accept Ordinance 2019 - 09 setting the tax rate for general purposes on all real property in the Borough at 10.2 mills or $1.02 and for fire protection at 1.0 milis or $0.10 for each $100.00 of assessed valuation. K. Approve or reject the motion to approve Resolution 2019-09 Setting Fees for Services for 2020 and beyond. L. Approve or reject the quote for $9,857.00 from Millersburg Information Systems, LTD for surveillance equipment and its installation in the Elm Street Station Park and at the Borough Building. M. Approve or reject the quote in the amount of $2,8 800.00 from Lemmon HVAC-R LLC for the purchase and installation of a 12,000 BTU Fujitsu mini-split system in the Public Works Building. 6. Visitors to be heard. 7. Comments of Elected Officials. 8. Action on the bills to be paid. 9. Adjourn Penbrook Council Meeting Minutes Penbrook, PA December 2, 2019 1. Call to Order: On December 2, 2019 President Ramper called the Borough Council to order at 7:30 PM, followed by the salute to the flag and a moment of silence. Roll call was taken and all members were present with the exception of Matio. 2. Action on November 4, 2019 Council Minutes: A motion was made by Sweger to have the minutes from the November 4, 2019 Council meeting approved and it was seconded by Dry. The motion was unanimously approved. 3. Citizen Comments: PeggyAnne Miller - Expressed her appreciation of the efforts that Manager Eberly has provided to the Borough and disappointed to hear of his resignation. 4. Police Awards and Special Recognition Ceremony: Special recognition awards were presented by Mayor McDonald and Chief Hogarth to the following individuals: Denise Welch as a citizen award for her assistance at an accident. Officer Tritt as a commendation for his efforts at a traffic stop involving the seizure of $16,000. Officer Baldwin as a commendation for all his efforts in coordinating the recent Police Department Accreditation. Officer Aquiler was awarded a unit citation on behalf of the Harrisburg Police Department for the US Marshall line of duty death incident. Officer Foltz was awarded the meritorious service award for the Fritz Fire Protection embezzlement investigation and arrest. 5. Reports: A. Mayor - The Police Chief provided Council with the November 2019 Police Report. B. Treasurer - Secretary Eberly read the Treasurer's report for November 2019. A motion was made by Deardorff and seconded by Shaw to approve the Treasurer's report for audit. The motion passed unanimously. C. Manager - Eberly reported that on November 12, 2019, Sam Meckley, Rettew, along with Mark Wendaur and himself defended the 2019 Gaming Grant in front of the Dauphin County Advisory Panel for the Asylum Run Sewer Project subsidy. The final stages of the Asylum Run Sewer replacement work has begun and is on schedule to be completed by January 2, 2020. The Elm Street Station Ribbon Cutting Ceremony is scheduled for December 14, 2019 at noon. He also thanked Council, the Mayor and all the residents for their support over the past two years as Borough Manager. His. last day will be January 3, 2020 and thanked everyone for the opportunity to serve Penbrook. D. Solicitor = No report. E. Susquehanna Township EMS = Emily Rentschler reported on the Susquehanna Township EMS activity in Penbrook for the month of November 2019. F. Fire Chief - Chief Musser provided reports from the fire department for the months of October and November 2019. G. Committees: 1. Codes = Deardorff reviewed the November 2019 recap report from the Codes Enforcement office. 2. Public Safety - Bob hoads mentioned the Council members in charge in the event of an emergency during the month of December are Dry, Deardorff and Ramper. The refrigerator emergency medical cards were reprinted and available for distribution. 3. Parks & Property = Stokes reported the Elm Street Station Park renovation is underway with the grand opening scheduled for December 14, 2019 at noon. 4. Public Works- Shaw mentioned the snow equipment is prepared for the winter weather events. 5. Personnel - President Ramper called for an Executive Session at the conclusion of the Council meeting to discuss a personnel matter. 6. Community & Government - Sweger thanked everyone who donated to the Leos food drive. The annual Christmas tree lighting ceremony is scheduled for December 7, 2019 at 6:30PM. The Holiday Bizarre is also scheduled for this date. 7. Budget - Armbruster distributed a summary report through November, 2019 and highlighted several funds. 8. Authority- Dry reported the next Authority meeting is scheduled for December 18, 2019 at 6:30PM. 6. New Business: A. A motion was made by Armbruster, seconded by Sweger to approve the acceptance of the resignation as.Borough Manager by John Eberly, effective January 3, 2020. The motion to approve this request passed unanimously. B. A motion was made by Deardorff, seconded by Shaw to approve the motion to recognize the successful completion by Officer Isaac Tritt of his one year probation period, effective December 10, 2019. The motion to approve this request passed unanimously. C. A motion was made by Deardorff, seconded by Sweger to approve the motion to advertise the Public Works vacancy. The motion to approve this request passed unanimously, with the exception of Armbruster. D. A motion was made by Dry, seconded by Sweger to approve the motion for the 2020 contract with the Harrisburg Humane Society. The motion to approve this request passed unanimously. E. A motion was made by Deardorff, seconded by Ramper to approve the motion to accept the 2020 Proposed Penbrook Budget. The motion to approve this request passed unanimously. F. A motion was made by Dry, seconded by Shaw to approve the motion, for the three year Cummins, Inc. service agreement amounting to a total of $4,041.72 on the Borough Hall generator. The motion to approve this request passed unanimously. G. A motion was made by Sweger, seconded by Deardorif to approve the motion to accept Ordinance 2019-07 to amend the Non-Uniform Pension Plan. The motion to approve this request passed unanimously, with Ramper abstaining. H. A motion was made by Deardorff, seconded by Dry to approve Resolution 2019-08 to modify the Non-Uniform Pension Plan to accommodate early retirement with prorated distributions. The motion to approve this request passed unanimously, with Ramper abstaining. I. A motion was made by Deardorff, seconded by Sweger to approve the motion to accept Ordinance 2019-08 setting the Sanitary Sewer Fee at $450.00 for Class I users and a minimum of $500.00 for all Class II users of the system. The motion to approve this request passed unanimously. J. A motion was made by Armbruster, seconded by Sweger to approve the motion to accept Ordinance 2019-09 setting the tax rate for general purposes on all property in the Borough at 10.2 mills or $1.02 and for Fire Protection at 1.0 mills or $0.10 for each $100.00 of assessed valuation. The motion to approve this request passed unanimously. K. A motion was made by Dry, seconded by Armbruster to approve Resolution 2019-09 Setting Fees for Services for 2020 and beyond. The motion to approve this request passed unanimously. L. A motion was made by Armbruster, seconded by Shaw to approve the quote for $9,857.00 from Millersburg Information Systems, LTD for surveillance equipment and its installation in the Elm Street Station Park and at the Borough Building. The motion to approve this request passed unanimously. M. A motion was made by Shaw, seconded by Sweger to approve the quote for $2,800.00 from Lemmon HVAC-R LLC for the purchase and installation of a 12,000 BTU Fujitsu mini-split system in the Public Works Building. The motion to approve this request passed unanimously. 7. Visitors to be heard: None. 8. Comments from Elected Officials: A. Dry = Thanked everyone for attending tonight's meeting and for Chief Hogarth for coordinating the awards. She mentioned that Eberly would be missed. B. Stokes - He thanked Eberly for all his assistance in answering his questions and appreciated his service and commitment. C. Shaw- He felt the awards ceremony was great to show appreciation for everyone's hard work. D. Sweger - Thanked the Chief for the ceremony. Thanked Eberly for his dedication and family commitment. She also thanked Council for entrusting in her during her term. E. Armbruster - Thanked Sweger for all her efforts on Council and the Authority. He also noted Sandy Matio's contribution to Council over her years of service and thanked Eberly for his work for Council. F. Mayor Thanked the Chief for his leadership. He also thanked Eberly, Matio and Sweger for all their efforts. G. Deardorff - He appreciated the Mayor and Chief's efforts for the awards ceremony. Thanked Sweger and Eberly's input on Council. H. Ramper - Thanked everyone for attending tonight and for the awards ceremony. He thanked Sweger, Matio and Eberly for everything they have done. 9. Action on the Bills to be Paid: A motion was made by Armbruster, seconded by Sweger to pay the bills. The motion passed unanimously. 10. Adjourn: A motion was made by Deardorff, seconded by Sweger to adjourn at 8:35PM. The motion passed unanimously.