MINUTES = REGULAR MEETING CITY OF CAMILLA, GEORGIA APRIL 14, 2025 The regular meeting of the Mayor and City Council of the City of Camilla was called to order at 6:00 p.m. on Monday, April 14, 2025 by Mayor Owens in The Honorable Mary Jo Haywood Council Chambers. Present at roll call: Councilmember Vereen, Councilman Burley, Councilman Morgan, Councilman Collins, Councilman Maples, and Councilman Palmer. City Attorney Alicia Thompson (via Zoom), Clerk Ford, and Public Works Supt./Asst. City Manager Luke White were also present. OPENING PRAYER AND PLEDGE Minister Bonita White gave the invocation and the Mayor and Council led the Pledge of Allegiance to the Flag. APPROVAL OF AGENDA Mayor Owens asked for a motion to approve the agenda as submitted. A motion was made by Councilman Morgan and seconded by Councilmember Vereen. Mayor Owens asked for a substitute motion to add to the agenda two applications: Mr. Herman Pittman for a one-day alcohol permit for his special event on April 27th and a one-day permit for the sale of alcohol at the event for Cynthia Walker. A substitute motion was made by Councilman Burley and seconded by Councilman Morgan to add the two items. The motion passed by a 6-0 vote. CITIZENS AND GUESTS Sign-in Sheet Attached. APPROVAL OF MINUTES A motion was made by Councilman Morgan and seconded by Councilman Burley to approve the minutes of the March 10, 2025 Council Meeting. The motion passed by a 6-0 vote. SPEAKER APPEARANCES Jerome Jester ACTION ITEMS HISTORIC RESEKVATION REQUEST - 103 S. SCOTT STREET Mayor Owens commented a Historic Preservation Board Meeting was held last week regarding the property at 103 S. Scott Street. The issue for the property owners is the historic designation of the property and they are not able to make repairs on their historic property like a regular house. Part of the issue the homeowner communicated to the Board was it is expensive to maintain the property and they are having a hard time making repairs due to the costs. Based on the historic preservation nature of the house it will cost $20,000 for window repairs. The benefit of owning a historic property is a plaque on the property identifying it as such. The owner is requesting she be taken on the historic preservation list. The Council created the list and are the Page 1 of3 HISTORIC PRESERVATION REQUEST - 103 S. SCOTT STREET (cont.) only ones that can remove the house from the list. There is no inherent benefit to the property owner being on the list. Councilman Palmer commented in the past there had been advantages such as grants and loans for historic property homeowners. A motion was made by Councilmember Vereen and seconded by Councilman Burley to remove the property located at 103 S. Scott Street from the historic property list and identified as historic property #28. The Mayor, Council and City Attorney discussed the language in the law stating you cannot move a property designated as historic. A substitute motion was made by Councilmember Vereen to remove the home from the historic list with the stipulation the house cannot be moved out oft the city. City Attorney Thompson commented at the point the house is removed from the historic list, she does not know if the Council has the authority to say what they can do with their home. After further discussion, it was decided at the May work session to discuss amending the ordinance to capture any house removed from the historic list cannot be moved outside the city limits. City Attorney Thompson stated she would look at amending the ordinance and have ready for consideration at the May work session. Voting in favor of the motion to remove historic property #28 (103 S. Scott Street) from the historic list via roll call: Councilmember Vereen and Councilmen Burley, Morgan, Collins, Maples and Palmer. The motion passed by a 6-0 vote. MUNICIPAL ELECTRIC AUTHORITY OF GEORGIA (MEAG) 2024 YEAR END SETTLEMENT - DEPOSIT DESIGNATION Mayor Owens commented they get money back every year from MEAG and he had the financial advisor look at interest rates. Until they figure out what to do with the money, as discussed, there is not harm in maintaining the funds in the MEAG Trust evergreen account. At some point they will bring the money down locally. A motion was made by Councilman Morgan and seconded by Councilman Burley to authorize the Mayor and city manager to communicate to MEAG to deposit the City's refund of $941,787 in the flexible operating account-short term portfolio. The motion passed by a 6-0 vote. ONE-DAY ALCOHOL PERMIT - APRIL 27, 2025 = HERMAN PITTMAN Mayor Owens commented Mr. Pittman asked for an event permit for April 27th at the stadium. He is renting the stadium and will have access to the parking lot. A walk-through with city staff has been completed and the event permit approved. A flyer was posted on Facebook advertising the event and the flyer stated 18 to enter, 21 to drink. The information related to alcohol was not relayed to the city manager at the time of the application being submitted. The alcohol portion requires an additional step for the sale and consumption on city property. The city manager reached out to Mr. Pittman to let him know additional steps would be required. The City Council has to approve the sale and consumption of alcohol on city property. Permission also has to be granted by the Georgia Department of Revenue. The first step for Mr. Pittman is for the Council to decide if they are going to allow the sale and consumption of alcohol on city property. The other applicant, Cynthia Walker, is a licensed caterer with the State of Georgia. As the host of the event, the Council will be giving him permission and the vendor will be selling the alcohol. After further Council discussion, Mr. Pittman was recognized and briefly commented on the event and answered Council questions. A motion was made by Councilman Morgan to approve Mr. Pittman's one-day alcohol permit to sale and consume alcohol on city property for the annual gathering of the community on April 27th contingent upon State approval and completing all other aspects of the application. The motion was seconded by Councilman Burley. Voting in Page 2 of3 ONE-DAY ALCOHOL PERMIT - APRIL 27, 2025 - HERMAN PITTMAN (cont.) favor of the motion via roll call: Councilmember Vereen and Councilmen Burley, Morgan, Collins, Maples, and Palmer. The motion passed by a 6-0 vote. The second item considered was a one-day alcohol permit for Cynthia Walker to sell alcohol at the event. As an alcohol caterer she will need a one-day alcohol permit. The approval ofthe one- day alcohol permit for Cynthia Walker at the annual gathering of the community on April 27, 2025 will be contingent upon Mr. Pittman receiving his information granting approval from the State. A motion was made by Councilman Burley and seconded by Councilman Morgan to approve a one-day alcohol permit for Cynthia Walker contingent upon Mr. Pittman's approval from the State. Voting in favor of the motion via roll call: Councilmember Vereen and Councilmen Burley, Morgan, Collins, Maples, and Palmer. The motion passed by a 6-0 vote. Mr. Pittman stated there would be two-points of age verification upon entering the event, wrist bands, and the alcohol caterer will also be checking ID. CITY MANAGER'S REPORT Assistant City Manager White reported on upcoming funding available through GDOT for a local roads assistance (LRA) grant with requires no local match. He will be doing a field review of proposed streets to be paved this week. Councilman Morgan asked for staff to look at Washington Street. MAYOR'S ANNOUNCEMENIS Mayor Owens commented tonight they witnessed a concerted effort where they [the elected body] are trying to say as hard as they can 'yes' and get a good partnership with the citizens of the city. Tonight was excellent example oft that. ADJOURNMENT The meeting adjourned at 7:40 p.m. on motion by Councilman Morgan. BY: ATTEST: Q-fnf KELVIN M. OWENS, MAYOR CHERYL FORDGLERK Page 3 of3 CITY OF CAMILLA, GEORGIA 2 SIGN-IN SHEET DATE: APRIL 14 20a5 TIME: A.M. Ar P.M. MEETING: ICOUNCIL WORK SESSION OTHER: SPEAKER NAME ADDRESS NO YES TOPIC OF DISCUSSION 1 NV Oh 00 amsr 4247 VS 2 Hwyig Wine Bha 20 Williid g4. 3 WHue 1B5CAbs 4 Street Bonlas S.hhke 78 WertBenne HSh 5 J Testel HEIcala 6 7 8 9 10 11 12 13 14 15 16 17 Recommendations to Mayor and Council For the Month of April From the Historic Preservation Committee Elizabeth Eipps-103 S. Scott Street-Historic Property # 28 The Historic Preservation Committee recommends to Mayor and Council to approve the removal of Ms. Eipp's property located at 103 S. Scott Street from the City's list of designated Historical Properties. Note: If this request is approved, Ms. Eipp will need to surrender the Historic Designation Plaque from her property, to the Planning & Zoning Office. JAPPROVED 2025 VAPRIL 14, City of Camilla MEAG POWER PROJECTS 2024 YEAR-END SETTLEMENT ELECTION FORM The 2024 year-end settlement refund from MEAG Power applicable to your City/Utility Commission is: Year-end Settlement Refund $941,787 Please complete the following form with respect to the distribution of the above refunds. This election form is to be completed by the City's designated officer(s) authorized to direct the utilization of funds in the Municipal Competitive Trust. We hereby direct that the following amount of funds available from the 2024 Year-end Settlement from MEAG Power be distributed as follows: A. DEPOSIT TO THE MUNICIPAL COMPETITIVE TRUST 1. Flexible Operating Account- - Short Term Portfolio 100 % $ 941,189 2. Flexible Operating Acount-Intermediate Term Portfolio % $ 3. Flexible Operating Account, Intermediate Extended Maturity Portfolio* % $ 4. New Generation and Capacity Funding Account--Short Term Portfolio % $ 5. New Generation and Capacity Funding Account-Intermediate Term Portfolio % $ 6. New Generation and Capacity Funding Account -Intermediate Extended Maturity Portfolio* % $ 7. Flexible - MEAG Fund 1 - Ultra Short and Stable Investment Fund % $ 8. New Generation - MEAG Fund 1 - Ultra Short and Stable Investment Fund % $ Subtotal of Dollars into Municipal Competitive Trust $ B. CREDIT TO MEAG POWER MONTHLY BILL: Credit $ dollars evenly over. number of month(s) $ Subtotal of Dollars to be Credited to Monthly Bill TOTAL YES REFUND $941,787 Ifyou would like the selection(s) you made above to be permanent, until you notify us in writing otherwise, please check this box. This permanent selection will apply only to your MEAG Core Projects year-end settlement over-recovery. * By authorizing the transfer into the new Intermediate Extended Maturity Portfolio, the undersigned acknowledges the following potential liquidity restrictions: Under normal circumstances: there will be no restrictions on investment purchases into or sales of shares from the Intermediate Extended Maturity Portfolio. On the occurrence ofan event that has a material impact on liquidity or operations ofthe Intermediate Extended Maturity Portfolio, as determined by MEAG Power in its role providing direction to the Municipal Competitive Trust Trustee, MEAG Staff may limit purchases into or sales from the Intermediate Extended Portfolio for a period not to exceed 120 days. Restrictions on investments or sales beyond 120 days would require authorization from the MEAG Board. Such restrictions shall be immediately disclosed to all beneficiaries investing in the Intermediate Extended Maturity Portfolio of the Municipal Competitive Trust as well as the Trustee of the Municipal Competitive Trust (US Bank or its successor). City of Camilla MEAG POWER PROJECTS 2024 YEAR-END SETTLEMENT ELECTION FORM For the election form to be complete, both of the signatures listed below are required. By: Date: 4-14-a65 The Honorable Kelvin M. Owens Mayor of Camilla By: Cow6 fDru Date: 04-14-3086 Cheryl Ford City Manager To be included on your next bill, the form must be returned no later than May 15, 2025 to: MEAG Power clo Stephannie Alexis 1470 Riveredge Parkway NW Atlanta, GA 30328 alexs@meagpower.org Phone: 770-563-0402