AGENDA 2 COUNCIL MEETING TERED 1. CALL TO ORDER; ROLL CALL o a VARD 2. OPENING PRAYER AND PLEDGE MONDAY 3. APPROVAL OF AGENDA JUNE 9, 2025 4. APPROVAL OF MINUTES 6:00 P.M. April 7, 2025 Work Session LIVE STREAM a CITY OF May 12, 2025 Council Meeting CAMILLA WEBSITE www.camillaga.net 5. SPEAKER APPEARANCES 6. ACTION ITEMS: a. RESIDENTIAL SOLAR RATE REDUCTION b. STORM WATER DRAINAGE STUDY - YORK & ASSOCIATES C. 2024 MEAG END OF YEAR ALLOCATION d. WILDLIFE HABITAT STUDY - AIRPORT e. AIR FORCE RESEARCH LABORATORY - REQUEST - USE OF AIRPORT PROPERTY - MA f. ONE DAY ALCOHOL PERMIT - CHAMBER OF PlanFirst Community COMMERCE - JULY 12, 2025 Program ofthe Georgia Departme en t 4th ofJULY FIREWORKS g. EVENT - SELECTION OF Meetings are held in The Honorable EVENT COORDINAIOR Mary. Jo Haywood Council Chambers at City. Hall. Seating available on a 7. CITY MANAGER'S REPORT firsi-come,frsi-serve basis. 8. MAYOR'S ANNOUNCEMENTS 9. ADJOURN VISIONARY, Ory ANR City ofCamilla - A Full-Service City 30. East Broad Street Camilla, Georgia 31730 (229) 336-2220 Page 1 of1 MINUTES - ACTION ITEMS WORK SESSION CITY OF CAMILLA, GEORGIA APRIL 7, 2025 The Mayor and City Council of Camilla held a Work Session on Monday, April 7, 2025 at 6:00 PM in The Honorable Mary Jo Haywood Council Chambers. The meeting was called to order by Mayor Owens. Present: Councilmember Vereen, Councilman Burley, Councilman Morgan, Councilman Collins, Councilman Maples, and Councilman Palmer. Clerk Ford, City Attorney Alicia Thompson (via Zoom) and Public Works Supt./ Asst. City Manager Luke White were also present. CITIZENS AND GUESTS Sheet Attached. APPROVAL OF AGENDA A motion was made by Councilman Morgan and seconded by Councilman Burley to approve the April 7, 2025 work session agenda. The motion passed by a 6-0 vote. SPEAKER APPEARANCES Martavius Marcus (Phoebe Urgent Care) and Joe Bostick. ACTION ITEMS CHILD ABUSE PREVENTION MONTH PROCLAMATION Mayor Owens read into the record a proclamation proclaiming April 2025 as Child Abuse Prevention Month in Camilla. A motion was made by Councilman Morgan and seconded by Councilman Maples to approve the proclamation. The motion passed by a 6-0 vote. Jessica Jennings, Executive Director of the Mitchell County Children and Youth Family Connection, addressed the Mayor and Council, providing current statistics on poverty, child abuse and neglect. She also expressed appreciation for the City's assistance with her recent diaper drive. AUTISM ACCEPTANCE MONTH PROCLAMATION Mayor Owens commented they just had a great event this past weekend. Mayor Pro Tem Burley attended and commented it was a great event and is getting oigger and bigger and they had a lot of citizens and vendors in attendance. The event was held at Centennial Stadium. Mayor Owens read the proclamation into the record proclaiming April 2025 as Page 1 of 4 AUTISM ACCEPTANCE MONTH PROCLAMATION (cont.) Autism Acceptance Month in Camilla. A motion was made by Councilman Morgan and seconded by Councilman Burley to approve the proclamation. The motion passed by a 6-0 vote. RESOLUTION/QUIT CLAIM DEED = CONVEYANCE OF PROPERTY LOCATED AT 69 W. BROAD STREET (SCORES) TO URBAN REDEVELOPMENT AGENCY Mayor Owens commented they had a voice vote at the last meeting for the conveyance and now have a resolution for that purpose. He read from Resolution No. 2025-04-07-1: A resolution by the City Council of the City of Camilla, Georgia with regard to conveying real property from the City of Camilla to the Urban Redevelopment Agency; and for all other lawful purposes. A motion was made by Councilman Morgan and seconded by Councilman Burley to approve the resolution. Councimember Vereen commented Rhonda Hilliard phoned her and wanted to be sure about the parking lot. Qpublic has the wrong owner listed and she [Ms. Hilliard] stated she owns the parking lot and pays taxes on it. Mayor Owens commented according to Qpublic and the tax records the parking lot belongs to the Camilla Development Authority and as a city they cannot convey something they do not own. Councimember Vereen offered a substitute motion to delay approval until they receive a final accounting of the Scores restaurant from opening until closing dates. The motion was seconded by Councilman Palmer. Councilmember Vereen commented she had the numbers through January 2025, to which Mayor Owens commented the restaurant was out of operation the latter part of January 2025. Councimember Vereen withdrew her motion. Going back to the main motion to convey the property known as Scores from the City of Camilla to the URA, voting in favor of the motion via roll call: Councimember Vereen and Councilmen Burley, Morgan, and Maples. Voting in opposition: Councilmen Collins and Palmer. The motion passed by 4-2 vote. STORM WATER STUDY Jim York, representing York & Associates, provided general information to the Mayor and Council on the storm drainage infrastructure located within the corporate limits. After discussion, a motion was made by Councilman Morgan and seconded by Councilmember Vereen to amend the agenda to add consideration of authorizing the city manager to engage York & Associates to find out how much it would cost to have a storm water drainage survey for the city. Councilman Palmer stated the focus right now should be on the hot spots because the people need some relief now. Councilman Burley concurred with Councilman Palmer the target areas should be first priority since some areas on the northside need attention as well. Councilman Palmer made a substitute motion to get a cost for the four spots needing immediate attention VS. the entire city for the survey. The motion was seconded by Councilman Collins. Voting in favor of the motion via roll call: Page 2 of 4 STORM WATER STUDY (cont.) councimember Vereen and Councilmen Burley, Collins, Maples and Palmer. Voting in opposition: Councilman Morgan. The motion passed by a 5-1 vote. The areas identified for the study include Perry/Morgan, McRee/Fuller and MLK/New Street area. DINER EN BLANC Mayor Owens commented this is the third year for this event and the budget last year for the event was $15,000 from economic development funds. It is not listed as one of the events in the budget and with the event getting stronger it is time to identify a line item in the budget. A motion was made by Councilman Burley and seconded by Councilman Morgan to amend the agenda to add the 2025 sponsorship for Diner En Blanc as an action item with a funding level of $15,000 from economic development. Voting in favor of the motion: Councimember Vereen and Councilmen Burley, Morgan, Collins and Maples. Voting in opposition: Councilman Palmer. The motion passed by a 5-1 vote. A motion was made by Councilman Burley and seconded by Councilman Morgan to approve a $15,000 budget for 2025 Diner En Blanc to be paid from the economic development fund. Voting in favor of the motion via roll call: Councilmember Vereen and Councilmen Burley, Morgan, Collins and Maples. Voting in opposition: Councilman Palmer. The motion passed by a 5-1 vote. GEORGIA ASSOCIATION OF CONVENTION & VISITORS BUREAU (GACVB) MEMBERSHIP Mayor Owens commented there are people looking for places to have their meetings and conventions. He will ask for Council consideration to join GACVB. A $500 per year maximum is what they need and people looking for spaces will know we are here and they will access to the information. A motion was made by Councilman Burley and seconded by Councilman Morgan to add consideration of joining GACVB to the agenda as an action item. The motion passed by a 6-0 vote. A motion was made by Councilman Burley and seconded by Councilman Morgan to approve the City's membership in the Georgia Association of Convention & Visitors Bureau not to exceed $500 per year. The motion passed by a 6-0 vote. MUNICIPAL ELECTRIC AUTHORITY OF GEORGIA (MEAG) YEAR-END SETTLEMENT A motion was made by Councilman Morgan and seconded by Councilman Burley to amend the agenda to add as an action item to allocate $940,000 from the 2024 MEAG year-end settlement for miscellaneous projects to be decided and voted on by the Council. Voting in favor of the motion via roll call: Councilmember Vereen and Councilmen Burley, Morgan, Collins, Maples, and Palmer. The motion passed by a 6-0 vote. A motion Page 3 of 4 MUNICIPAL ELECTRIC AUTHORITY OF GEORGIA (MEAG) YEAR-END SETTLEMENT (cont.) was made by Councilman Burley and seconded by Councilman Morgan to allocate the 2024 MEAG year-end settlement for miscellaneous projects that the Council will vote on. Voting in favor of the motion via roll call: Councilmember Vereen and Councilmen Burley, Morgan, Collins, Maples, and Palmer. The motion passed by a 6-0 vote. By: ATTEST: KELVIN M. OWENS, MAYOR CHERYL FORD, CLERK Page 4 of 4 MINUTES - REGULAR MEETING CITY OF CAMILLA, GEORGIA MAY 12, 2025 The regular meeting of the Mayor and City Council of the City of Camilla was called to order at 6:00 p.m. on Monday, May 12, 2025 by Mayor Pro Tem Burley in The Honorable Mary Jo Haywood Council Chambers. Present at roll call: Councilmember Vereen, Mayor Pro Tem Burley, Councilman Morgan, Councilman Collins, Councilman Maples, and Councilman Palmer. City Attorney Alicia Thompson (via Zoom), Clerk Ford, and Public Works Supt./Asst. City Manager Luke White were also present. OPENING PRAYER AND PLEDGE Pastor Gilbert gave the invocation and the Mayor and Council led the Pledge of Allegiance to the Flag. APPROVAL OF AGENDA Mayor Pro Tem Burley asked for a motion to approve the agenda as submitted. A motion was made by Councilman Morgan and seconded by Councilman Maples. The motion passed by a 6-0 vote. CITIZENS AND GUESTS Sign-in Sheet Attached. APPROVAL OF MINUTES A motion was made by Councilman Morgan and seconded by Councilmember Vereen to approve the minutes of the March 3, 2025 Work Session. The motion passed by a 6-0 vote. A motion was made by Councilman Morgan and seconded by Councilman Maples to approve the minutes from the April 14, 2025 Council Meeting. The motion passed by a 6-0 vote. SPEAKER APPEARANCES Mia Burnett and Martha Bateman. ACTION ITEMS HEAVY EQUIPMENT PURCHASESILEASE Assistant City Manager White reported on the purchase options for heavy equipment currently leased by the City and buyout options. Staff recommends the purchase of two 420 backhoes currently leased from Caterpillar and to exercise a five-year lease option with John Deere for one excavator (monthly lease rate: $921.51). The buyout cost for the two 420 backhoes are $54,495 and $55,335. A motion was made by Councilman Maples and seconded by Councilmember Vereen to authorize the purchase of the two backhoes and lease the John Deere excavator. The motion passed by a 6-0 vote. Page I of2 MUNICIPAL GAS AUTHORITY OF GEORGIA TRADE CONFIRMATION ALLTECH (JULY 2025/AUGUST 2025/SEPTEMBER 2025) Mayor Pro Tem Burley commented they normally take action on this request every three months and asks for Council action for MGAG's July 2025, August 2025, and September 2025 request. A motion was made by Councilman Morgan and seconded by Councilman Maples to approve the Alltech trade confirmations for the requested months. The motion passed by a 6-0 vote. OFF-PREMISES ALCOHOL LICENSES/NEW MANAGERS Mayor Pro Tem Burley asked for a motion to approve an alcohol license for beer and wine and new manager Avi Patel dba Beacon Food Mart located at 165 N. Harney Street. A motion was made by Councilman Morgan and seconded by Councilman Collins and approved by a 6-0 vote. A motion was made by Councilman Morgan and seconded by Councilman Collins to approve an alcohol license for beer and new manager Sai Harshavardhan Reddy Loka Venkat dba Lucky Foodmart located at 92 & 94 West Broad Street. The motion passed by a 6-0 vote. A motion was made by Councilman Morgan and seconded by Councilman Collins to approve an alcohol license for beer and wine and new manager Jayeshkumar C. Sutha dba Harney Grocery Store located at 79-B North Harney Street. The motion passed by a 6-0 vote. CITY MANAGER'S REPORT Assistant City Manager White reported on sidewalk improvements, Phase II cemetery road improvements bid opening on June 11th, and a pump rehabilitation project bid scheduled for opening on May 29th. Councilman Burley commented on street washouts on Peachtree, Ellis, and Harney due to the recent rains. MAYOR'S COMMENTS Councilman Morgan reminded everyone of the Housing Conference being hosted in Camilla at The Depot on May 31st. Mayor Pro Tem Burley commented on the upcoming senior Sneakerball to be held at The Depot and encouraged everyone to register and also attend the Juneteenth celebration, which will be held on June 21st. ADJOURNMENT The meeting adjourned at 6:35 p.m. on motion by Councilman Morgan. BY: ATTEST: KELVIN M. OWENS, MAYOR CHERYL FORD, CLERK Page 2 of2 ORDINANCE NO. 2019-07-15-01 CURRENT TO AMEND THE ELECTRIC SERVICE TARIFF FOR THE CITY OF CAMILLA (SOLAR POWER RATE) WHEREAS, the City of Camilla reviewed its fee schedule for various services provided by the City; and WHEREAS, it is deemed appropriate for the proper administration of the ousiness of the City of Camilla that the present solar rate structure be revised; NOW THEREFORE, it is hereby ordained that an amended rate as provided in "Exhibit A" attached hereto and by this reference incorporated herein, labeled City of Camilla Electric Service Tariff, Distributed Generation Rider shall become part of the lawful rate structure of the City of Camilla approved on February 9, 2015. This Ordinance shall be effective for all utility solar power services provided for billing beginning August 1, 2019. Nothing contained in this ordinance shall prevent this Ordinance or any part hereof from being amended from time to time as deemed just and appropriate by the Mayor and Council of the City of Camilla. All ordinances in conflict herewith are hereby repealed. SO ORDAINED THIS 15th day of July, 2019. CITYOF CAMILLA BY: Mkw lai Whlipime Ruflis-DaMis-Mayer, ANNIE DORIS WILLINGHAD PROTENU ) MATOR ATTEST: Chouk fodd Chery/Ford, Clerk First Reading: OWNE 17, 2019 Second Reading: JwLY 15, 2019 SEAL GEORGIP CITY OF CAMILLA Electric Service Tariff DISTRIBUTED GENERATION RIDER PAGE EFFECTIVEDATE REVISION 1 of 2 Bills Rendered for the Month of August, 2019 20190717 AVAILABILITY: Applicable to Customers in all areas served by the City of Covington (the City) and subject to its service rules, regulations, terms, policies and procedures, as amended from time to time, which are incorporated herein by this reference, and desiring to install a distributed generation (DG) facility. Customer account(s) must be in good standing. Al DG facility must: 1. Be owned (or leased) and operated by an existing Customer for production of electric energy, and 2. Be connected to and/or operate in parallel with the City's distribution facilities, and 3. Be intended primarily to offset part or all of the Customer's generator's requirement for electricity, and 4. Have peak generating capacity of not more than 101 kW for residential applications and not more than 125% of actual or expected maximum annual peak demand of the premise for commercial applications, 5. Be installed on the customer side oft the meter. MONTHLY METERING COST: Bi-Directional Metering Charge $2.50 per month The City will install bi-directional metering for all applicable Customers. All incremental costs for metering and associated equipment (e.g. poly-phase meters, trans-sockets, dual-gang sockets, etc.) and interconnection costs will be paid by the Customer at the time service is initiated under this policy. Additionally, Customer agrees to pay a monthly metering charge as outlined above. Bi-directional metering is defined as measuring the amount of electricity supplied by the City and the amount fed back to the City by the Customer's DG facility during the billing period using the same meter. Bi-directional metering shall be used where DG facilities are connected to the City on the Customer's side of the Customer's meter. MONTHLY CAPACITY COST: The City requires each Customer with a distributed generation facility to pay a monthly Stand-by Capacity charge based on the Nameplate Capacity Rating in kW of the Customer's system and the applicable Capacity Factor as determined by the City. The charge is calculated as: Stand-by Charge $ = % Capacity Factor: X $/kW Stand-by Capacity Rate: x Nameplate kW Stand-by Capacity Rate Residential $13.52 per kW per month Small & Large Power $18.66 per kW per month School $17.81 per kW per month DarihmadGswGs Fuias, 503045.1717 DISTRIBUTED GENERATION RIDER (Continued) PAGE EFFECTIVEDATE REVISION 2 of 2 Bills Rendered for the Month of August, 2019 20190717 PAYMENT FOR ENERGY: Bi-directional metering 1. When electricity supplied by the City exceeds electricity generated by the Customer's DG, the electricity shall be billed by the City in accordance with the applicable tariff(s). 2. When electricity generated by the Customer's DG system exceeds electricity supplied by the City, the Customer shall be billed for appropriate Customer charges for that billing period and credited for excess kWh generated during the billing period at the avoided energy cost. Avoided Energy Cost Payments by the City to the Customer for the billing period metered avoided energy kWh's will be computed by the City in its sole discretion based on the average monthly wholesale market price as determined by the Municipal Electric Authority of Georgia (MEAG Power), the City's Wholesale Energy provider. In the event the customer develops a credit balance during a billing period, the amount will remain as a credit on the customer's account. Credit balances remaining at the end of the City's fiscal year will be cleared by the issuance of a check for the credit balance to the customer. Mid-year clearance of account credit balances will be att the City's discretion. SAFETY, POWER QUALITY, AND INTERCONNECTION REQUIREMENTS: The customer shall be responsible for ensuring a safe and reliable interconnection with the City and all costs incurred therein. The City has available, upon request, thet following documents that must be completed and approved in their entirety prior to interconnection by the customer to the City's distribution system: 1. Application for Interconnection of Distributed Generation Facility 2. Interconnection Agreement 3. Electrical Power Exchange Agreement The provisions in all documents outlined above are incorporated into this Tariff in their entirety. For the avoidance ofc doubt, Customer shall be deemed to have agreed to such provisions by applying for service under this Tariff. The City will only be required to purchase energy from eligible DG facilities on a first-come, first-served basis until the cumulative generating capacity of all renewable energy sources from all Customers equals the percentage of the City's annual peak demand in the previous year as set forth in O.C.G.A. 5 46-3-56(a). Additional energy may be purchased by the City in its sole discretion at a cost agreed to by it and the Customer provider. The City shall at no time be required to purchase energy from Customers in excess of amounts required by the DG Act. The City reserves the right to separate the Customer generator's equipment from City lines and facilities when, in the City's judgment, the continued parallel operation is unsafe or may cause damage to persons or property. Upon such separation, the City shall promptly notify the Customer generator so that any unsafe condition can be corrected. DBchuRAdCHIPG-N Rides C20190712 & ASSOCIATES YORK ENGINEERING,INC: May 20, 2025 Ms. Cheryl Ford City Manager City of Camilla P.O. Box 328 Camilla, Georgia RE: Proposal for Preliminary Storm Drainage Study Camilla, Ga Dear Ms. Ford: We are pleased to submit this fee proposal to the City of Camilla for engineering services on the above-referenced project. The project is to study and analyze the existing storm drainage structures to improve the areas that are a concern due to periodic flooding. After making field visits with City officials to better understand the area of concern, the three primary areas that this proposal will focus on are the following: 1. McRee/Fuller area 2. Perry/Morgan area 3. MLK area With our understanding of the above concern area (please refer to the attached map), and our understanding of your request for proposal. York & Associates Engineering, Inc. is pleased to propose the following scope of services. A. Scope of Services There are several parts to this study that must be accomplished to analyze the existing storm system. 1. Locate existing storm structures, collect field data/ topographic surveying, and measure the invert of the existing storm structures and their surroundings, including upstream and downstream. 2. Ifavailable, review and verify with existing storm drainage archive plans. 3. Map existing storm drainage within the area of concern. 4. Hydrology study and analyze the existing storm drainage system upstream and downstream of the area of concern. 5. Provide a summary ofthe study with recommendations based on our study. 6. Provide estimated construction cost. 308 E. Water Street, Bainbridge, GA 39817 tel : 229.248.0141 wwwyorkasocatesnet & ASSOCIATES YORK ENGINEERING,INC: B. Estimated Time required Our estimated time required for the study is 6 months. C. Fees Our fee for Part A services is $58,500. Specifically excluded from this scope of services are geotechnical investigation and wetland delineation. If needed, we will be glad to provide these services at our hourly rate or contracted through a subconsultant. Thank you for considering our firm for this project. This work would be a vital project for us, and we are prepared to start on a moment' S notice. We look forward to being of assistance to the City ofCamilla on the above important improvement project. Ifthis proposal is acceptable to you, please sign below and return a copy to us as our notice to proceed. Attached and made part of this contract are Attachment A, our Standard Contract Conditions, and Attachment B, our Standard Hourly Rates. Ifyou have any questions, please do not hesitate to contact us via telephone at 229-248-0141 or via email at york@yorassociatesne. Sincerely, YORK & ASSOCIATES ENGINEERING, INC. Tuspak Theresa P. York, P.E. President attachments ACCEPTED: By: City of Camilla Printed Name: Title: Date: 308 E. Water Street, Bainbridge, GA 39817 tel : 229.248.0141 www.yorhassocatesnet OR 764 765 12'30": 766 ALÉANY 27 s 767 (BACONTON 1451 ras-, Cem Sakvieyi eP Drive- in Theater, PROJECT AREAS BEE Gocs a 12) 9 Camilla iblary BA ospitas Sewagey Disposal NDEE MOPENN Eke : : ANORENS COORAN T vou BEMEI h dh PRELIMINARY 172 STORM DRAINAGE STUDY A 3 PREPARED FOR 6: CITY of CAMILLA AH2) a er EN YORK & ASSOCIATES - ENGINKERING, INC. E. Water Street, Bainbridge. Go 39817 USGS MAP 10s2 229.248.0141 intoeypaisociotasnst PROJECT: 2025-B0 DATE 05/19/2025 FIGURE 1 ATTACHMENT A YORK & ASSOCIATES ENGINEERING, INC. STANDARD CONTRACT CONDITIONS The client and York &. Associates Engineering, Inc. (hereafter called consultant) agree that the following provisions shall be part oft their agreement: 1. It is agreed that the Client and Consultant each binds itself and themselves, its or their successors, administrators and assigns to the other party to this Agreement and to its or their successors, executors and assigns in respect to all covenants ofthis Agrcement. 2. Neither the client nor consultant shall assign his interest in this agreement without written consent ofthe other. 3. In the event any provision oft this agreement shall be held to be invalid and unenforccable, the other provisions of this agrecment shall be valid and binding on the parties hereto. 4. This Agreement may be terminated in whole or part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this Agreement through no fault of the terminating party; provided, that no such termination may be effected unless the other party is given (a) not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) ofi intent to terminate, and (b) an opportunity for consultation with the terminating party prior to termination. Ift the Client decides to terminate this Agreement, the Client shall reimburse the Consultant for all equipment, devices, and material installed at the Consultants cost. 5. All claims, disputes, and controversies arising out of or in relation to the performance, interpretation, application, or enforcement of this Agrecment, including but not limited to breach thercof, shall be referred to mediation under the then current Construction Industry Mediation Rules ofthe American Arbitration Association prior to any recourse to arbitration or a judicial forum. 6. The consulting services provided on this project will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. No additional warrantics are provided cither express or implied unless agreed to in writing. 7. The Client agrees to limit the Consultant's liability on the project, including its agents and employecs, duc to the Consultant's negligent acts, errors or omissions, such that the total aggregate liability of the Consultant shall not exceed $50,000 or the Consultant's total fce for services rendered on this project, whichever is less. 8. The Client agrees to indemnify and hold harmless the Consultant, its principals, employees and agents against any claims arising out of the project based in whole or in part by the conduct or actions of the Client. The Consultant agrees to indemnify and hold harmless the Client against the negligent acts ofthe Consultant to the extent provided above. 9. To the extent that the proposed services of the Consultant are for design which does not include construction phase services such as the review or site observation of the contractor's work or performance and the review of shop drawings, then the Client agrees to defend, indemnify and hold harmless the Consultant from any claim or suit whatsocver, including but not limited to all payments, expenses or costs involved, arising from or alleged to have arisen from the contractor's performance or the failure of the contractor's work to conform to the design intent and the contract documents. 10. Consultant shall not be liable for any and all damages or any and all costs due to its delays in performance including, but not limited to, damages or costs resulting from both excusable and inexcusable delays by consultants, its agents, employces and independent contractors. Additionally, the consultant is not responsible for delay nor shall be responsible for damages or be in default or deemed to be in default by reason of lockouts, accidents, or acts of God: or the failure of client to furnish timely information or to approve or disapprove thc consultant's work promptly; or delay or faulty performance by client, other contractors, or governmental agencics; or any other dclays beyond consultant's control. 11. Consultant shall not be liable for damages resulting from the actions or inactions of governmental agencies including, but not limited to, permit processing, environmental impact reports, dedication, general plans and amendments thereto, zoning matters, annexations or consolidations, use or conditional use permits, and building permits; and consultant shall only act as advisor in all governmental relations. 12. In the event that client institutes a suit against consultant because of any failure or alleged failure to perform, error, omission, or negligence, and if such suit is not successfully prosecuted, or ifit is dismissed, or if verdict is rendered for consultant, client agrees to pay consultant any and all costs of defense, including attorney's fees, expert witnesses' fees, and court costs, and any all other expenses of defense which may be needful, immediately following dismissal ofthe case ori immediately upon judgement being rendered in behalf of consultant. 13. Should litigation be necessary to enforce any term or provision of this agreement, or to collect any portion of the amount payable under this agreement, then all litigation and collection expenses, witness fccs and court costs, and attorey's fecs shall be paid to the prevailing party. 14. There are no understandings or agreements except as herein expressly stated. 15. All original papers, documents, files, and copies thercof, produced as a result of this contract, except documents which are required to be filed with public agencies, shall remain the property oft the consultant and may be used by consultant without consent of client. Page 1 of2 16. The terms and provisions of this agreement shall not be construed to alter, waive, or affect any lien or stop noticc rights, which the consultant may have for the performance of services under this agreement. 17. The consultant makes no representation concerning the estimated quantitics and cost figures made in connection with maps, plans, specifications, or drawings other than that all such figures are estimates only and the consultant shall not be responsible for fluctuations in cost factors. 18. All fees and other charges will be billed monthly and shall be due at the time ofbilling unless otherwise specified in this agrcement. 19. Payment is due upon the presentation ofi invoice and is past due thirty (30) days from the invoice date. Client agrecs to pay a finance charge of one and one-half percent (1 %%) per month, or the maximum rate allowed by law, whichever is less, on past due accounts. 20. In the cvent that the plans, specifications, and/or field work covered by this agrcement arc thosc required by various governmental. agencies, and in the event that due to change of policy of said agencics after the date of this agrecment additional office or ficld work is required, the said additional work shall be paid for by the client as extra work. 21. In the event that the utilities are incorrectly located or not located corrcctly by a utility owner and the design has to be modificd due to the utility owner's negligence and additional work is required by the consultant, the additional work: shall be paid for by the client as extra work. 22. In the event that any staking is destroyed by an act of God or parties other than the consultant, the cost of re-staking shall paid by client as extra work. 23. The client shall pay the costs of checking and inspection fees, zoning and annexation application fees, assessment fccs, soils engincering fces, soils testing fees, acrial topography fecs, and all other fees, permits, bond premiums, total company charges, blueprints and reproductions, and all other charges not specifically covered' by the terms of1 this agreement. 24. Should the Consultant provide observations or monitoring services at the job site during construction, Client agrecs that, in accordance with the generally accepted construction practice, the contractor will be solely and completely responsible for working conditions on the job site, including safety of all persons and property during the performance oft the work, and compliance with OSHA regulations. 25. Specifically excluded from the Consultant's responsibility are the following: Actual, alleged or threatened pollution damages; that being damages caused by the release of solids, liquids or gases which cause environmental damages or require cleanup. Fines or penalties. Consultant's advice on bonds or insurance. Damages arising from handling or disposal of asbestos, asbestos containing materials, or hazardous waste in any ofi its various forms, as defined by the Environmental Protection Agency. 26. Force Majeurc Neither party will be liable to the other or be deemed to be in breach of this Agreement for any failure or delay in rendering performance arising out of causes beyond its reasonable control. Such causes may. include but are not limited to, acts of God or the public cnemy, terrorism, significant fires, floods, carthquakes, unusually severe weather, cpidemics, strikes, or governmental authority approval delays or denials, Thej party whose performance! is affected agrees to notify the other promptly of the existence and nature or any delay. Rev. 02/01/22 Page 2 of2 Service. Solutions. Results. PASSERO From: Michael Joseph Sent: Thursday, April 17, 2025 3:30 PM To: Cheryl Ford dordertivofamll2.om> Cc: Logan Smith <smth@pasero.com> Subject: Camilla fencing Hi Cheryl, Per our conversation this afternoon, following are some notes related to the available funding for the perimeter security fencing project at Camilla-Mitchell County Airport: 1. GDOT informed us that the City can receive federal funding for only a 5' tall woyen wire fence. This would be your "typical" 90% federal, 5% state, 5% local split. 2. A5' tall chain link fence is eligible for funding ifthe fence is within 500' of a terminal area. 3. To receive funding for any amount of fence greater than 5', > the City must provide written adoption of a wildlife hazard site visit. 4. Ifthe wildlife hazard site visit deems wildlife fencing is warranted, the costs associated with the site visit and associated report are eligible for reimbursement at 90% (most likely to be paid back to the City in the fencing construction grant). 5. Per the AIP Handbook, ifthe fence is deemed necessary to discourage wildlife based on the wildlife hazard site visit report, it must meet FAA design standards for wildlife fencing. a. Per FAA CertAlert 16-03, issued 8/04/2016, "The FAA recommends a 10-foot fence with 3- strand barbed wire outriggers. In some cases, an airport may be able to use an 8-foot fence with 3-strand barbed-wire outriggers, depending on the amount of deer activity in a local area.' 97 b. The wildlife exclusion fence fabric could be woven wire or chain link. C. It should be noted that wildlife exclusion fence can be significantly more expensive than typical security fence, as a wildlife deterrent fence skirt is required to be buried several inches below the ground surface. 6. An option, if the City would like to install an "upgraded" version of the perimeter fence regardless of what GDOT will fund, is to do the following: a. Solicit competitive bids for 5' woven wire fence and for 6' fence with 3 strands of barbed wire (for example). b. GDOT provides funding equivalent to the 5' woven wire fence. C. The City contracts with the low bidder to install 6' fence with 3 strands of barbed wire. d. The City pays the difference between the two bid prices. 7. GDOT's required schedule, in order for the City to not risk losing expiring non-primary entitlement funds from 4 years ago: a. Advertise for bids by the end of May 2025. b. Open bids at the end of June 2025. C. Execute a contract between GDOT and the City in July 2025. In observance of Good Friday, our offices are closed tomorrow. But please feel free to reach out to me if you have any questions after you've had an opportunity to discuss the items above with Mayor Owens. Michael R. Joseph, PE Program Manager Cell: 678-778-1035 3 Michael R. Joseph, PE Program Manager Cell: 678-778-1035 PASSERO ASSOCIATES Service. Solutions. Results. PASSERO From: Cheryl Ford clordectyofaml2.om Sent: Monday, April 28, 2025 10:15 AM To: Michael Joseph mlpsepnepasserocom, Subject: RE: Camilla fencing EXTERNAL Good Morning, Can you send me a picture of the woven wire fence? From: Michael Joseph mailto:miosephepassero.com) Sent: Monday, April 28, 2025 10:12 AM To: Cheryl Ford fordectyofamla.om Cc: Logan Smith <smth@passero.om> Subject: RE: Camilla fencing Security Note: This is an EXTERNAL email. Please exercise caution and DO NOT open attachments or click links from unknown senders or unexpected email. Hi Cheryl, I hope you had a nice weekend! Just following up to see if you had any direction for us regarding the proposed security fencing at Camilla-Mitchell County Airport. I think these are the two questions we need answers on soon: 1. Would you like to proceed with a wildlife hazard site visit (and report) to try to justify a taller fence than the 5' one that is initially eligible for funding? First step would be for us to solicit a few proposals to perform that work. 2. Ifnot, do you want us to proceed with specifying the 5' tall woven wire fence for the entire project? Ifyou'd like to discuss this in more detail, I'm available today other than from about 12-2pm and tomorrow other than 10:30am-12pm and 3:30-4pm. Thanks! Michael R. Joseph, PE Program Manager Cell: 678-778-1035 PASSERO ASSOCIATES 2 Cheryl Ford From: Logan Smith <ismth@pasero.com> Sent: Wednesday, May 21, 2025 12:26 PM To: Cheryl Ford Cc: Michael Joseph Subject: RE: Habitat Study Security Note: This is an EXTERNAL email. Please exercise caution and DO NOT open attachments or click links from unknown senders or unexpected email. Cheryl, We've received a proposal from our subconsultant for the wildlife site visit and associated narrative report. In total, the City should expect to commit to approximately $20,000.00 for this work. This would include $15,450.00 for the wildlife site visit and narrative report, plus some additional fee for Passero's services in coordinating the effort with GDOT, the City, and our subconsultant. As a reminder, the City would be committing to paying for 100% of this fee up front and would only get reimbursed 90% of the cost if the wildlife assessment deems there is wildlife present that justifies improved fencing (height or material type, or both). Given the recent deer strike and other anecdotal evidence, we it is likely the study will justify improved fencing, but we can't say for sure. Please let me know your thoughts, and if this would need to go before council for a vote. If the City would like us to move forward with the wildlife site visit, we will put a formal proposal together for the work. Thanks, Logan Smith, PE From: Cheryl Ford cfordeclyofamla.om Sent: Wednesday, May 21, 2025 11:46 AM To: Logan Smith <smith@passero.com)> Subject: Habitat Study EXTERNAL Good Morning Logan, I received your voice mail yesterday and was reaching out to get additional information on the wildlife habitat study. If you could please email me your recommendation and costs to perform the study. Thank you, Cheryl CheryFord, City Clerk City ofCamilla P.O. Box328-Camilla, Georgia 31730 (229) 330-2325 1 Chery! Ford From: Michael Joseph mjpseph@passerocom> Sent: Monday, April 28, 2025 10:35 AM To: Cheryl Ford Cc: Logan Smith Subject: RE: Camilla fencing Security Note: This is an EXTERNAL email. Please exercise caution and DO NOT open attachments or click links from unknown senders or unexpected email. I think this is probably close to what we'd get with a 5' tall woven wire fence: We'd have the option of specifying metal posts if you'd prefer that: - a - :4 www.globwlsources:t amjiefan.co 1 Cheryl Ford From: Ralph Kelly Raphkelysdlusuedur Sent: Tuesday, June 3, 2025 3:50 PM To: Cheryl Ford Cc: ARD, SHAUN G CIV USSF AFMC AFR/AVEAEanshashahashahi@spaceforemt: Kris Robinson Subject: support for AFRL experiment Attachments: Camilla County Airport Info.pdf Signed By: raphkelyesd.usuedu Cheryl, Thank you for calling back today and being willing to consider helping with this experiment. The Air Force Research Laboratory (AFRL) is planning an ionospheric experiment for April 15, 2026. For this experiment, AFRL will be setting up an array ofi ionospheric sounders (transmitters and receivers) along the gulf coast of Florida and parts of Georgia. AFRL would like to use the Camilla-Mitchell County Airport property for one of the sounder sites. Please see attached slides for details of the antennas, site requirements and where the antennas might be located on the airport property. The equipment would be set up for about 3 weeks (one week to set up all of the sites, one week for the experiment, and one week to uninstall all of the sites). AFRL personnel would perform all of the set up and tear down. AFRL is currently planning a site survey trip for the week of. June 9, 2025. We realize that this is short notice, but it would be great if our team could visit your facility on June 10, 2025? This trip might be postponed due to logistics, SO this is not a hard date yet. Please contact me/us if you have any questions or concerns V/R Ralph Ralph Kelly Engineer III Space Dynamics Laboratory 1720 B Randolph Rd.S.E. Albuquerque, NM. 87106 Cell: 505-440-4521 alph.kely@sdl.usu-du + UTAH STATE UNIVERSITY SPACE DYNAMICS LABORATORY 1 AFR THE AIR FORCE EAD RESEARCH, DISCOVER - DEVE LABOR OP ATORY DELI ER AFRL lonospheric Experiment Shaun Ard (Principal Investigator (PI)) raunandlespactorcem: 865-406-9849 Space Environment Branch, Space Vehicles Directorate Air Force Research Laboratory Ralph Kelly ralphely@sdlusuedu 505-440-4521 Space Dynamics Laboratory Contractor Air Force Research Laboratory April 2026 USSF AFRL Experiment Information The Air Force Research Laboratory (AFRL) is conducting an ionospheric experiment in April 2026 (maybe pe pushed back to September 2026) AFRL will be setting up transmitters and receivers Airpo along the gulf coast of Florida and parts of Georgia for ionospheric observations W8630 WS 85 30 V84 INAW 30 AFRL would like to use the Camila-Mitchelu County Airport property for one of the N2830 transmitter/receiver sites Requirements: N2730 > 110VAC power > Shelter for the electronics Google Earth image showing the areas of interest for the Open space for the antennas proposed experiment Opening in shelter for cables to the antennas Yellow pins are transmitter sites Red circles are the area of coverage for proposed sounders Yellow circles are existing sounders THE AIR FORI C E H o RATORY * USSF AFRL Camilla-Mitcheu County Airport meets the needs Camilla-Mitchelu County Airport provides good ionospheric coverage for the Georgia region of interest Camila-Mitcheu County Airport has open space Ti 84945 W.84 5 W/8345 W.82 4 N3045 national Aporls M 8 N84914H11-04" N30015 Perry gle Airpo mwAKullac County Airport 93 Stake8 0 uth 23 ya Ra Stake7 - u ate Forest N29945 Is VFWPoSt Chief a Google Earth image of Camilla-Mitcheu County Airport THE AIR FORCE RESEARCH ATORY USSF AFRL Site Requirements eTawis DIGISONDE (DPS4D) SITE REQUIREMENTS Transmitter tower is 40 ft tall RX antennas are PVCS SCH: 80 pipe and are 48 in x481 int floor space, and Normally have Aviation lights on the 78i in tall.same as for SORcers top of the tower TX Antenna is the NVIS 40 FT Rx #2 60, m Tall which covers a ground a 19> > This requirement might be 3 area of approx. 220 ft across A : (radius of 110ftf from Tower) * waived at this location? Other Antennas are a Need stakes for A400 (440 ft across), or E to pound guywires * NVIS 32 ft tall (120 ft across). 8 > Tower (3 stakes) 6 3x #4 197 E * > Radiating elements(8 stakes) 60 m Secure the PVC loop antennas TawVIS scote LMR400, 500 ft max > 2 each = 8 stakes Rx#3 GPSANT Need shelter for the electronics a e Re Need to get the cable from the antennas to the electronics Antenna footprint is 220 feet across Bulkhead entrance to > Under a door allow 6x LMR400 cables into Building GPS (RG58) A Out a window Other? THE AIR FORCE RESI ARCH USSF AFRL Transmit Antenna Pictures 42' Tall, 196' Wide, NVIS Cross Bowtie 40' NVIS Transmit Antenna Tower The telescoping transmit 196 Top Pole - used to attach antenna has three the radiating elements nested 20' sections and a 196' top pole. The collapsed 42" tower is manually tilted Telescoping into vertical orientation aluminum tower by 4 people and the Guy Wires guyed to stabilize it. A winch at the bottom of the tower is then used to Top Isometric Radiating- extend the upper elements sections to a final height of 40'. No climbing of the Transmit antenna model views tower is required Actual transmit antenna set up for a different airport THE AIR FORCE S 5 E H USSF AFRL Receive (PVC Loop) Antennas Magnetic North 4ft Receive antennas (PVC loop #2 antennas) are tinned copper braid housed in a PVC frame 60 m j30 m Array consist of 4 antennas set E up in a triangle with one at the e 17.32 m !#1 34.64 m #4 7ft center of the triangle 30 m The antenna is secured by 60 m sliding the PVC legs over stakes 30% 30° pounded into the ground V Other options for securing VS3-3 #3 the antennas exist PVC Drawing from the DPS4D Typical loop (transmitter) user manual antenna set up in a field THE AIR FORCE RESE E R H USSF AFRL Proposed Antenna Locations at Camilla-Mitcheu County Airport N31 1256-16" Transmitter Camilla AirportReceiver > Lat: 3701252.55'N Camillaa airport Transmitter à Lon: 840148.54'W - 14911.04 Receive > Lat: 371253.04N > Lon: 8401412.86W Google Earth image showing the proposed locations of the transmitter tower and the center of the receive array THE AIR FORCE RESEAF RCH BO R ATORY USSF AFRL Proposed Transmit Antenna Guy Anchor Locations Transmit antenna tower guy wires are 25 ft from the tower Stake 4 I Stake3 Radiating element guys are 2 110 ft from the tower Stake2 > Guy anchors can be adjusted to Stake5 - Guy1 Guy 3 5 TowerBase account for obstacles Guy2 Stake 1 Stake6 Start From Tower Base W840 1411.04- Point Lat Lon Tower Base 31.214597 -84.23570556 7 3 Stake 1 31.214545 84.23534757 Stake Stake 8 Stake 2 31.214699 -84.23536225 Stake 3 31.214905 -84.23564512 Stake 4 31.214892 -84.23582365 Stake 5 31.214649 -84.23606354 Stake 6 31.214496 -84.23604886 Stake 7 31.21429 -84.23576599 Stake 8 31.214302 -84.23558747 Guy 1 31.214597 -84.23578552 Guy 2 31.214538 -84.23566557 Google Earth image showing the proposed locations Guy 3 31.214657 -84.23566557 of the guy anchors for the transmit antenna THE AIR FORCE RES S E H USSF AFRL Proposed Receive Antenna Array Locations Standard receive array is 60 m RX2(North) on a side > Can be compressed to 45 m if needed RX4 (East) RX1 (Center) 3 Each antenna is a PVC loop antenna > Secured with stakes 6 RX3 (South) W.84914411.04 Best if antenna #2 and antenna #3 are aligned north/south ami@aump.@xu Start from Center Antenna Lat Lon RX1 (Center) 31.214733 -84.2369056 RX2 (North) 31.21499125 -84.2371107 RX3 (South) 31.21445166 -84.2370629 RX4 (East) 31.21475709 -84.2365431 Google Earth image showing proposed location of the receive array antennas THE AIR FORCE RESEARCH LABO R. AT TOR RV USSF AFRL Transmit and Receive Arrays at Camilla-Mitcheu County Airport RX2(North) Stake 4 I Stake3 RX4 (East) RX1( (Center) 1 Stake2 Stake5 - Guy3 Guy1 TowerBase Guy2 Stake 1 4 Stake 6 RX3 (South) W840 1411.044 B Stake 7 3 CounyCxu Stake 8 Google Earth image showing possible transmitter and receiver array locations with guy anchor for the transmitter shown THE AIR FORCE RESEARCH ATORY 10 USSF AFRL Conclusion Camilla-Mitcneu County Airport property is a good location for the proposed AFRL experiment Would like to do a site survey June 10, 2025 (We know this is short notice, but need to visit multiple sites) This might be pushed back a week due to logistics Experiment currently scheduled for April 2026 Feel free to ask questions Thanks! THE AIR FORI CE R CH Y 11 CITY OF CAMILLA ES APPLICATION FOR ONE-DAY PERMIT FOR SALE OF ALCOHOLIC BEVERAGES BY BONA FIDE AMILLA CHARITABLE AND NON-PROFIT CIVIC ORGANIZATIONS vy wn CONSUMPTION ONLY 1. NAME OF ORGANIZATION: Canl KK6 Cankedlfaaaece 2. ADDRESS: SWest Beasdsz PO. Bayaab Camille 6A31730 3. EMAIL: & Cs eoryieCan 4. CONTACT PERSONIEVENT ORGANIZER: Day GPAA 5. ADDRESS: 49 5. Butler SL. lmlls GA 317.30 6. CONTACT PERSON PHONE: 229 - - 33e 15855 S+ Show 7. NAME OF EVENT: Ausval SOWEGA Ag Fetliktanlln 8. LOCATION OF EVENT: FRAC Chanber Buligy 25 hlest Bosd54. 9. BEVERAGES TO BE SERVED: Beet Wline 10. DATE/TIME OF EVENT: 712/25 7:30pm 1130pm 11. TYPE OF EVENT: ArfShow Divnet Eutectaimert 12. IS THIS AN ANNUAL EVENT FOR RENEWAL? JYés JNO Nev Ar/3how A copy of non-profit certification by the Georgia Secretary of State must be attached to this application unless such documentation has previously been filed with the office of the City Clerk. An Application for a State of Georgia One-Day or Special Event Alcoholic Beverage Permit is required for submission to the State Department of Revenue for any event with a cash bar and/or events where admission is charged and alcohol is provided. DoN GrAy Printed Name of ContzePerson/Event Organizer hhs h Signature of Contact PersenEvent Organizer Execi lic. Canilk Chenbre/lameerce Title 85 Date 5/30 Revised: January 2022