Board of Commissioners Agenda Item Transmittal Form Resolution Transmittal Form ROE Type of Request: Rockdale County Fire Rescue has been awarded the County Clerk Use Only GEMA Grant, HMGP4400-0033, for the 50KW Fixed Generator Project at Fire Station Resolution #: #4, located at 3601 Union Church Rd. This grant application was approved by the former BOC Chair on April 24, 2018, and the official award was made on January 9, 2025. In order to proceed with this project, the Award Letter must be signed. Due to the amount of this project, it must go through the County's formal bid process. This project is funded by a FEMA (75%), the State (10%), and Rockdale County (Local Share, 15%). Once thei formal bids have been received, RCFR will submit the formal letter to GEMA to gain the approval needed at the increased project cost and obtain the Rockdale County local share cost. Due to inflation, the estimated project cost has increased as follows: June 8, 2017 - Quote: $53,250.00; Estimated Local Share: $7,987.50 May 7, 2025 - Quote: $94,082.00; Estimated Local Share: $14,112.30. This amount is subject to change due to thei final bid cost. Submission Information: Information: Contact Name: Summary of Request: Meagan Laseter Department: Fire & Rescue Notes and Comments: The initial grant application was submitted by former Fire Chief and EMA Director, Dan Morgan, and approved by former BOC Chairman Osborn Nesbitt, Sr., on April 24, 2018. The official award was issued to RCFR on January 9, 2025. Per Ms. Jessica Pollett & Grants Manager, Austin Jackson, this project will bypass the standard Procurement Contracts workflow due to the prior approval history. The GEMA Award Letter now requires current BOC review, approval, and signature in order to move forward with the formal bid process. GEMA advised that some applicants rescinded their applications, making additional funds available for other jurisdictions who are experiencing project price increases. Once the bids have been received and reviewed, RCFR will submit a formal letter to GEMA with the updated project cost for final approval, and will confirm the Rockdale County local share percentage and contribution amount. Per GEMA, the Bid Form must include detailed, individual project costs and a 5% contingency due to the rising costs of goods & services. 290-36 GEORGIA EMERGENCY MANAGEMENT AND HOMELAND SECURITY AGENCY BRIAN P. KEMP JOSH LAMB GOVERNOR DIRECTOR January 9, 2025 Honorable JaNice Van Ness Chair and Chief Executive Officer Rockdale County Board ofCommissioners Post Office Box 289 Conyers, Georgia 30012 Dear Madame Chair Van Ness: On behalf of Governor Brian P. Kemp, it is my pleasure to inform you that a Hazard Mitigation Grant Program (HMGP) award has been approved by the Federal Emergency Management Agency. This grant, which has been designated HMGP 4400-0033, will be used to purchase and install one (I) fixed generator to ensure continuity of critical services to the community. The total approved cost is $53,250.00 with a federal share ofs $39,938.50, state share of$5,325.00 and a local share of $7,987.50. Subrecipient Management Costs were not awarded in this funding source because Rockdale County was grouped in a State Generator Application, with the State acting as the recipient and subrecipient, with other projects to make the application cost beneficial. Per the Hazard Mitigation Assistance Program and Policy Guidance, Recipients cannot receive an additional 5% for management costs if also acting as a subrecipient. Management costs cannot be duplicated." These funds are subject to the execution ofthe enclosed Recipient-Subrecipient Agreement. Please sign and return agreement and a fully executed copy will be returned to you later for your files. Thank you for your commitment to protect Georgia citizens. I appreciate your efforts to ensure that Georgia continues to be a safer place for us to live and raise our families. By working together, we are continuing to reduce the impacts caused by natural hazards. Should you have any questions regarding this grant, please contact Stephen Clark, Hazard Mitigation Manager, at (404) 635-4573. Sincerely, Valarie goone for, Jos mm/rl Enclosures cc: Sharon Webb Rockdale County Emergency Management Agency James Robinson, Chief Rockdale County Fire Rescue Sherri Russo, Area Coordinator Georgia Emergency Management and Homeland Security Agency Post Office Box 18055 Atlanta, Georgia 30316-0055 (404) 635-7200 Toll Free in Georgia 1-800-TRY-GEMA e gema.ga.gov HMGP 4400-0033 Rockdale County HAZARD MITIGATION GRANT PROGRAM Reciplent-Subreclplent Agreement On October 14, 2018, the President declared that a major disaster exists in the State of Georgia. This declaration was based on damage resulting from Hurricane Michael. This document is the Recipient-Subrecipient Hazard Mitigation Assistance Agreement for the major disaster, designated FEMA-4400-DR, under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288 as amended by Public Law 100-707, 42 USC 5121 et seq. ("The Act"), in accordance with 44 CFR 206 Subpart N, Hazard Mitigation Grant Program. Under this Agreement, the interests and responsibilities of the Recipient, herein after referred to as the State, will be executed by the Georgia Emergency Management and Homeland Security Agency (GEMA/HS). The individual designated to represent the State is the GEMA/HS Director, the Governor's Authorized Representative. The Subrecipient to this Agreement is Rockdale County The interests and responsibilities of the Subrecipient will be executed by the Rockdale County's agent, the Subrecipient Authorized Representative. 1. The following Exhibits are attached and made a part of this agreement: Exhibit "A": Asamnce-Non.Comtuction Programs, Standard Form 424 B Exhibit "B": Project Administration Guidelines: Financial Assistance, Hazard Mitigation Grant Program Exhibit "C": Certification regarding Drug-Free Workplace Requirements Exhibit "D": Certification regarding Lobbying Exhibit "E": Scope of Work Exhibit "F": Progress Payment Request Form Exhibit "G": Discrimination Complaints and Verification Form Exhibit "H": Federal Funding Accountability and Transparency Act Certification 2. Pursuant to Section 404 of the Act, funds are hereby awarded to the Subrecipient on a 75 percent federal cost share and for the hazard mitigation project(s) described in Exhibit "E". The Subrecipient shall be responsible for the remaining 25 percent share of any costs incurred under Section 404 of the Act and this Agreement. Allowable costs will be governed by 2 CFR Part 200. 3. Ifthe Subrecipient violates any ofthe conditions of disaster relief assistance under the Act, this Agreement, or applicable federal and state regulations; the State shall notify the Subrecipient that additional financial assistance for the project in which the violation occurred will be withheld until such violation has been corrected to the satisfaction ofthe State. In addition, the State may also withhold all or any portion of financial assistance which has been or is to be made available to the Subrecipient for other disaster relief projects under the Act, this or other agreements, and applicable federal and state regulations until adequate corrective action is taken. 4. The Subrecipient agrees that federal or state officials and auditors, or their duly authorized representatives may conduct required audits and examinations. The Subrecipient further agrees that they shall have access to any books, documents, papers and records of any recipients of federal disaster assistance and of any persons or entities which perform any activity which is reimbursed to any extent with federal or state disaster assistance funds RSA4XXX -1 HMGP 4400-0033 Rockdale County distributed under the authority of the Act and this Agreement. Required documentation must be maintained for a minimum of three years beyond the date of the final closeout request letter to FEMA. Minimum documentation shall include, but not be limited to the following: Summaries of Documentation, Activity Reports for labor, equipment, and materials, Proof of payment such as copies of checks or vouchers for material purchased and for contract work (ifany), Contracts awarded (if any), Invoices or other billing documents, Bid advertisements (if any), List ofbidders and amounts for each project (if any), Statement of why the low bid was not accepted (ifappropriate), Progress Reports, Labor/Equipment Costs 5. The Subrecipient will establish and maintain an active program of nondiscrimination in disaster assistance as outlined in implementing regulations. This program will encompass all Subrecipient actions pursuant to this Agreement. 6. The Subrecipient agrees that the mitigation project contained in this agreement will be completed by Rockdale County on or before March 1, 2026. Completion dates may be extended upon justification by the Subrecipient and approval by FEMA and the Governor' S Authorized Representative. 7. The written assurances provided by Rockdale County pertaining to FEMA's post award approval conditions apply to this Award Agreement and are incorporated by reference. 8. The Subrecipient shall follow Uniform Administrative Requirements for awards found in 2 CFR Part 200 and FEMA HMA (Hazard Mitigation Assistance) program guidance to implement this award. 9. There shall be no changes to this Agreement unless mutually agreed upon, in writing, by both parties to the Agreement. Governor's. Authorized Subrecipient's Authorized Representative Representative Date Date RSA-4400 -2 HMGP 4400-0033. Rockdale County EXHIBIT "A" COVER PAGE FOR CURRENT ASSURANCES- CONSTRUCTION PROGRAM RSA-4XXX -3THROUGH. 5- View Burden Statement ASSURANCES - CONSTRUCTION PROGRAMS OMB Number: 4040-0009 Expiration Date: 02/28/2025 Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. Ifyou have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, 8. Will comply with the Intergovernmental Personnel Act and the institutional, managerial and financial capability of 1970 (42 U.S.C. $54728-4763) relating to prescribed (including funds sufficient to pay the non-Federal share standards of merit systems for programs funded of project costs) to ensure proper planning, under one of the 19 statutes or regulations specified in management and completion of project described in Appendix A of OPM's Standards for a Merit System of this application. Personnel Administration (5 C.F.R. 900, Subpart F). 2. Will give the awarding agency, the Comptroller General 9. Will comply with the Lead-Based Paint Poisoning of the United States and, if appropriate, the State, Prevention Act (42 U.S.C. S$4801 et seq.) which the right to examine all records, books, papers, or prohibits the use of lead-based paint in construction or documents relatedi to the assistance; and will establish rehabilitation of residence structures. a proper accounting system in accordance with generally accepted. accounting standards or agency 10. Will comply with all Federal statutes relating to non- directives. discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) 3. Will not dispose of, modify the use of, or change the which prohibits discrimination on the basis of race, terms of the real property title or other interest in the color or national origin; (b) Title IX of the Education site and facilities without permission and instructions Amendments of 1972, as amended (20 U.S.C. $$1681 from the awarding agency. Will record the Federal 1683, and 1685-1686), which prohibits discrimination awarding agency directives and will include a covenant on the basis of sex; (c) Section 504 of the in the title of real property acquired in whole or in part Rehabilitation Act of 1973, as amended (29) U.S.C. with Federal assistance funds to assure non- $794), which prohibits discrimination on the basis of discrimination during the useful life of the project. handicaps; (d) the Age Discrimination Act of 1975, as 4. Will comply with the requirements of the assistance amended (42 U.S.C. $$6101-6107), which prohibits awarding agency with regard to the drafting, review and discrimination on the basis of age; (e) the Drug Abuse approval of construction plans and specifications. Office and Treatment Act of 1972 (P.L. 92-255), as amended relating to nondiscrimination on the basis of 5. Will provide and maintain competent and adequate drug abuse; (f) the Comprehensive Alcoho! Abuse and engineering supervision at the construction site to Alcoholism Prevention, Treatment and Rehabilitation ensure that the complete work conforms with the Act of 1970 (P.L. 91-616), as amended, relating to approved plans and specifications and will furnish nondiscrimination on the basis of alcohol abuse or progressive reports and such other information as may be alcoholism; (g) $$523 and 527 of the Public Health required by the assistance awarding agency or State. Service Act of 1912 (42 U.S.C. S$290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol 6. Will initiate and complete the work within the applicable and drug abuse patient records; (h) Title VIII of the time frame after receipt of approval of the awarding agency. Civil Rights Act of 1968 (42 U.S.C. $53601 et seq.), as amended, relating to nondiscrimination in the sale, 7. Will establish safeguards to prohibit employees from rental or financing of housing; () any other using their positions for a purpose that constitutes or nondiscrimination, provisions in the specific statue(s) presents the appearance of personal or organizational under which application for Federal assistance is conflict being of interest, or personal gain. made; and () the requirements of any other nondiscrimination: statue(s) which may apply to the application. Previous Edition Usable Authorized for Local Reproduction Standard Form 424D (Rev. 7-97) Prescribed by OMB Circular A-102 11. Will comply, or has already complied, with the Federal actions to State (Clean Air) mplementation requirements of Titles H and Ill of the Uniform Relocation Plans under Section 176(c) of the Clean Air Act of Assistance and Real Property Acquisition Policies Act of 1955, as amended (42 U.S.C. $S7401 et seq.); (g) 1970 (P.L. 91-646) which provide for fair and equitable protection of underground sources of drinking water treatment of persons displaced or whose property is under the Safe Drinking Water Act of 1974, as acquired as a result of Federal and federaly-assisted amended (P.L. 93-523); and, (h) protection of programs. These requirements apply to all interests in real endangered species under the Endangered Species property acquired for project purposes regardless of Act of 1973, as amended (P.L. 93-205). Federal participation in purchases. 16. Will comply with the Wild and Scenic Rivers Act of 12. Will comply with the provisions of the Hatch Act (5 U.S.C. 1968 (16 U.S.C. $$1271 et seq.) related to protecting $$1501-1508 and 7324-7328) which limit the political components or potential components of the national activities of employees whose principal employment wild and scenic rivers system. activities are funded in whole or in part with Federal funds. 17. Will assist the awarding agency in assuring compliance 13. Will comply, as applicable, with the provisions of the Davis- with Section 106 of the National Historic Preservation Bacon Act (40 U.S.C. $S276a to 276a-7), the Copeland. Act Act of 1966, as amended (16 U.S.C. $470), EO 11593 (40 U.S.C. $276c and 18 U.S.C. $874), and the Contract (identification and protection of historic properties), and Work Hours and Safety Standards Act (40 U.S.C. $$327- the Archaeological and Historic Preservation Act of 333) egarding labor standards for federally-assisted 1974 (16 U.S.C. S$469a-1 et seq). construction subagreements. 18. Will cause to be performed the required financial and 14. Will comply with flood insurance purchase requirements of compliance audits in accordance with the Single Audit Section 102(a) oft the Flood Disaster Protection Act of 1973 Act Amendments of 1996 and OMB Circular No. A-133, (P.L. 93-234) which requires recipients in a special flood "Audits of States, Local Governments, and Non-Profit hazard area to participate in the program and to purchase Organizations." flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 19. Wil comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies 15. Will comply with environmental standards which may be governing this program. prescribed pursuant to the following: (a) institution of environmental quality control measures under the National 20. Will comply with the requirements of Section 106(g) of Environmental Policy Act of 1969 (P.L. 91- the Trafficking Victims Protection Act (TVPA) of 2000, as 190) and Executive Order (EO) 11514; (b) notification amended (22 U.S.C. 7104) which prohibits grant award of violating facilities pursuant to EO 11738; (c) recipients or a sub-recipient from (1) Engaging in severe protection of wetlands pursuant to EO 11990; (d) forms of trafficking in persons during the period of time evaluation of flood hazards in floodplains in accordance that the award is in effect (2) Procuring a commercial with EO 11988; (e) assurance of project consistency sex act during the period of time that the award is in with the approved State management program effect or (3) Using forced labor in the performance of the developed under the Coastal Zone Management Act of award or subawards under the award. 1972 (16 U.S.C. $S1451 et seq., ); () conformity of SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE APPLICANT ORGANIZATION DATE SUBMITTED SF-424D (Rev. 7-97) Back HMGP 4400-0033 Rockdale County PAGE LEFT BLANK RSA-4XXX -6 HMGP 4400-0033 Rockdale County EXHIBIT "B" GEORGIA EMERGENCY MANAGEMENT and HOMELAND SECURITY AGENCY Hazard Mitigation Grant Program Project Administration Guidelines: Financial Assistance This fact sheet provides a synopsis of information contained in the Recipient-Subrecipient Agreement and other applicable documents. Its purpose is to provide general guidelines for efficient and timely Hazard Mitigation Grant Program project administration. 1. Project Identification = The Federal Emergency Management Agency (FEMA) has assigned project number HMGP 4400-0033 to this project. Please reference this number in all correspondence, as doing SO will greatly assist us in processing any actions for this project. 2. Documentation - You must. keep full documentation to get maximum payment for project related expenditures. Documentation will be required as part of the approved Hazard Mitigation Grant Program project file. Documentation consists of: A. ecipient-Subrecipient Agreement B. Copies of checks, vouchers or ledger statements C. Contracts awarded D. Invoices or other billing documents E. Progress reports F. Record of advance or progress payments (where applicable) 3. Funding Cost sharing has been established at 75% federal, and 25% applicant. 4. Debarred and Suspended Parties - You must not make any award or permit any award (subaward or contract) at any tier to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549, "Debarment and Suspension". 5. Procurement Standards - You may use your own procurement procedures, which reflect applicable State and local laws and regulations, provided that the procurements conform to applicable Federal laws and standards. Below is a summary ofl key procurement standards that a Subrecipient should incorporate as discussed in 2 CFR Sections 200.318 to 200.326. A. Conflict ofInterest Policy The Subrecipient must maintain written standards of conduct covering conflicts of interest and governing the performance of its employees engaged in the selection, award, and administration of contracts as required in 2 CFR Section 200.318. -7 RSA-4400 Exhibit "B" HMGP 4400-0033 Rockdale County B. Procurement - Perform procurement transactions in a manner providing full and open completion. Contracts and Procurements must be of reasonable cost, generally must be competitively bid, and must comply with Federal, State, and local procurement standards. FEMA finds five methods of procurement acceptable: 1) Micro-purchase procedures: an informal method for securing services or supplies that do not cost more than $10,000. Micro-purchases may be awarded without soliciting competitive quotes ifthe Subrecipient considers the price to be reasonable. 2) Small purchase procedures: an informal method for securing services or supplies that do not cost more than $250,000 by obtaining several price quotes from different sources. 3) Sealed bids: a formal method where bids are publicly advertised and solicited, and the contract is awarded to the responsive bidder whose proposal is the lowest in price. 4) Competitive proposals: a method similar to sealed bid procurement in which contracts are awarded on the basis of contractor qualifications instead of on price. 5) Non-competitive proposals: a method whereby aj proposal is received from only one source, because the item is available only from a single source; there is an emergency requirement that will not permit delay. C. Maintain sufficient records to detail the significant history of procurement. These records will include, but are not necessarily limited to, the following: rationale for the method of procurement, selection of contract type, and contractor selection or rejection. D. Take affirmative steps to assure the use of small and minority firms, women's business enterprises, and labor surplus area firms when possible. E. Include specific provisions in Subrecipient' S contracts to allow changes, remedies, changed conditions, access and records retention, suspension of work and other clauses approved by the Office of Federal Procurement Policy. 6. Payments A. Progress Payments I) When progress payments are desired, you must submit a written request (on provided form at Exhibit "P") and provide supporting documentation, such as an invoice and copies of check. a. The first expenditure: report is due by December 10,2025, which is within 12 months ofthe FEMA award date. Subsequent expenditure reports are due annually or more -8 RSA-4400 Exhibit "B" HMGP 4400-0033 Rockdale County frequently as needed. 2) The Hazard Mitigation Risk Reduction Specialist reviews the request and supporting documentation. The Hazard Mitigation Manager reviews and approves or denies the request. 3) Ift the request is denied, the Hazard Mitigation Manager will inform you in writing that additional documentation is required to support the request. 4) Ifthe request is approved, the Hazard Mitigation Manager will authorize payment of the requested amount. 5) Quarterly report submissions must be current in order to receive progress payments. B. Advance Payments - Advance payments will be made on an exception basis only. 7. Subrecipient Performance The scope of work (see Exhibit "E") must be initiated within 90 days of this award notification. A. If documentation, inspections or other reviews reveal problems in performance of the: scope of work, the Hazard Mitigation Manager will inform you in writing of the deficiencies. B. In addition, the State may also withhold all or any portion of financial assistance which has been made available under this agreement until adequate corrective action is taken. 8. Award Expiration Date A. The award expiration date runs through March 1, 2026 and has been established based on project milestones established by the applicant in their application. The award expiration date is the time during which the Subrecipient is expected to complete the scope of work. You may not expend FEMA or state funds beyond this date. All costs must be submitted for reimbursement within 60 days of the end of the award expiration date. B. Requests for time extensions to the Award Expiration Date will be considered but will not be granted automatically. A written request must be submitted to the Hazard Mitigation Manager with an explanation of the reason or reasons for the delay. Without justification, extension requests will not be processed. Extensions will not be granted if the Subrecipient has any overdue quarterly progress reports. If an extension is requested, it must be received 90 days prior to the award expiration date. When fully justified, the State Hazard Mitigation Manager may extend the award expiration date. -9 RSA-4400 Exhibit "B" HMGP 4400-0033 Rockdale County 9. Project Termination A. The Recipient, Subrecipient, or FEMA may terminate award agreements upon giving written notice to the other party at least seven (7) calendar days prior to the effective date of the termination. All notices are to be transmitted via registered or certified mail. B. The Subrecipient's authority to incur new costs will be terminated upon the date of receipt of the notice or the date set forth in the notice. Any costs incurred prior to the date ofthe receipt of the notice or the date of termination set forth in the notice will be negotiated for final payment. Close out oft the award will commence and be processed as prescribed under final inspection procedures described in this Recipient-Subrecipient Agreement. 10. Environmental and Historic Preservation Conditions A. The following Environmental Project Conditions must be followed to ensure the project remains in compliance through implementation: 1) Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders. This review did not address all federal, state, and local requirements. Acceptance of federal funding requires Recipients to comply with all federal, state, and local laws. Failure to obtain all appropriate federal, state, and local environmental permits and clearances may. jeopardize federal funding. 2) If ground-disturbing activities occur during construction or demolition, Subrecipient will monitor ground disturbance and if any potential archeological resources are discovered, will immediately cease construction in that area and notify the State and FEMA. 11. Equpment/Supplies - The Subrecipient must comply with the regulations listed in 2 CFR 200.313 Equipment, 200.314 Supplies, and must be in compliance with state laws and procedures. 12. Award Modifications A. Any award modifications, including deviation from the approved scope of work or budget, must be submitted in writing for approval prior to implementation. Award Modifications include: I) Any revision which would result in the need for additional funding. 2) Transfers between budget categories. -10 RSA-4400 Exhibit "B" HMGP 4400-0033 Rockdale County B. The Subrecipient shall follow prior approval requirements for budget revisions found in 2 CFR 200.308. Transfer of funds between total direct cost categories in the approved budget shall receive the prior approval of FEMA when such cumulative transfers among those direct cost categories exceed ten percent of the total budget. 13. Appeals - You may submit an appeal on any item related to award assistance. Appeals must be submitted to the State Hazard Mitigation Manager within 90 days of the action which is being appealed. 14. Progress Reports A. Quarterly progress reports are required. The report will be supplied to you by GEMA/HS on a quarterly basis for your completion. B. The initial progress report will cover the period through March 31, 2025. It must be submitted no later than April 15, 2025. C. Subsequent reports must be filed by you within fifteen days after the end of each calendar quarter (March 31, June 30, September 30, and December 31). 15. Interim Inspections Interim inspections may be conducted by GEMA/HS staff and/or FEMA staff. 16. Project Closeout A. When all work has been completed, you must notify your. Hazard Mitigation Risk Reduction Specialist in writing to request project closeout. B. A desk review will be conducted by your. Hazard Mitigation Risk Reduction Specialist. 17. Audits - Ifyou receive $750,000 or more in federal assistance from all federal sources, not just this award, during your fiscal year, you are responsible for having an audit conducted as prescribed by the Single Audit Act and sending a copy to the Georgia Department of Audits and Accounts. Mail reports to: Department of Audits and Accounts Non-Profit and Local Government Audits 270 Washington Street, SW, Room 1-156 Atlanta, Georgia 30334-8400 Ifyou need additional information or assistance, contact the GEMA/HS Hazard Mitigation Program at (404) 635-7522 or -800-TRY-GEMA. 11 RSA-4400 Exhibit "B" HMGP 4400-0033 RockdaleCounty EXHIBIT "C" Certification Regarding Drug Free Workplace Requirements This certification is required by the regulations implementing the Drug-Free Workplace Act of 1988, 2 CFR Part 3001. The regulations require certification by Subrecipients, prior to award, that they will maintain a drug-free workplace. The certification set out below is a material representation of fact upon which reliance will be placed when the agency determines to grant the award. False certification or violation of the certification shall be grounds for suspension of payments, A. The Subrecipient certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Recipient and Subrecipient's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an ongoing drug-firee awareness program to inform employees about-- (1) The dangers ofdrug abuse in the workplace; (2) The Recipient's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the award be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the award, the employee will-- (I) Abide by the terms ofthe statement; and (2) Notify the employer in writing ofhis or her conviction for a violation ofa criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency in writing within ten calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice ofsuch conviction. Employers of convicted employees must provide notice, including position and title, to every award officer or other designee on whose award activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected award; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted- (I) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements ofthe Rehabilitation Act of 1973,29 U.S.C. $ 701 et seq.; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). RSA-4400 -12 Exhibit "C" HMGP 4400-0033 Rockdale County EXHIBIT "D" CERTIFICATION REGARDING LOBBYING Certification For Contracts, Awards, Loans, and Cooperative Agreements This certification is required by the regulations implementing the New Restrictions on Lobbying, 44 CFR Part 18. The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal award, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, award, loan, or cooperative agreement. 2. Ifany funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, award, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure Form to Report Lobbying,' in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, sub awards, and contracts under awards, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission ofthis certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. $ 1352. Any person who fails to file the required certification shall be subject to a civil penalty ofnot less than $10,000 and not more than $100,000 for each such failure. Subrecipient" S Authorized Representative Date RSA-4400 -13 Exhibit "D" HMGP 4400-0033. Rockdale County EXHIBIT "E" SCOPE OF WORK Rockdale County will purchase, install, and maintain One (1) Fixed Generator Shown below is the funding level and scope of work for the Hazard Mitigation Grant Program project for Rockdale County, Any changes to this spreadsheet MUST RECEIVE PRIOR APPROVAL FROM GEMA/HS and will be maintained by GEMA/HS and shall supersede all previous versions. Facility - Shipping Concrete Transfer Euel for Total FEMA State Local Location and Generator Pad Switch and, Initial Project Share Share Share Installation Connections Testing Gosts Rockdale County Fire Station #4 (Fixed Generator) $53,250 $53,250 $39,937.50 $5,325.00 $7,987.50 - * Total $53,250 % $53,250 $39,937.50 $6,326.00 $7,987.50 Generator Size and Location Lat/Long: 50KW Fixed Generator (33.593510, -84.138075) Rockdale County Fire Sta #4 3601 Union Church Road; Stockbridge, GA 30281 Special and Standard Conditions are required for the implementation of the Project. Please refer to the attached Record of Environmental Considerations (REC) dated 01/22/2024.9 The State HMGP Administrative Plan defines the procedure whereby the Governor's Authorized Representative (GAR) may advance portions oft the approved Federal share to the subrecipient. If project costs exceed the amount originally funded and additional federal funds are needed, the subrecipient must contact the Governor' s Authorized Representative (GAR). The GAR will evaluate requests for cost overruns and submit to the Regional Administrator written documentation of cost overrun eligibility. Cost overruns shall meet Federal regulations set forth in 44 CFR 206.438(b). Quarterly progress reports for the HMGP projects are required. Please include this HMGP project in your future quarterly reports. Note that 44 CFR 206.438(c) indicates the State must provide a quarterly progress report to FEMA indicating the status and completion date for each project funded. The report will include any problems or circumstances affecting completion dates, scope of work, or project cost that may result in non-compliance with the approved grant conditions. Section 206.438(d) of 44 CFR requires the GAR to "certify that reported costs were incurred in the performance of eligible work, that the approved work was completed, and that the mitigation measure is in compliance with the provisions oft the FEMA-State Agreement." For close-out of this project, the Governor's Authorized Representative shall send a letter of request to close the project programmatically and financially. The letter will include the following: the date work on the project was fully completed, the date ofthe Recipient's final site inspection for the project, the final total project cost and Federal share, any cost underrun, a certification that reported costs were RSA-4400 -14 Exhibit "E" HMGP 4400-0033 Rockdale County incurred in the performance of eligible work, that the approved work was completed, that the required programmatic, environmental, and any other conditions were met (including attachment of any required documentation) and that the mitigation measure is in compliance with the provisions of this approval letter. A copy oft the Recipient's S final site inspection report will be enclosed with the close-out letter. For more information for closeout requirements please see [CHI] 2015 Addendum: Additional Project Guidance (Generator). RSA-4400 -15 Exhibit "E" HMGP 4400-0033 Rockdale County EXHIBIT "F" Progress Payment Request Form Date: BMGP Progress Payment Request Instructions: All requests for progress payments must be supported by documentation supporting actual expenditures. Itemize each expenditure below to the fullest detail possible, including a reference to specific sites or elements of work. Attach documentation that supports this progress payment request, such as copies of bills of sale, invoices, receipts, and checks evidencing payment. Do not send originals. Attach a continuation sheet ifnecessary. Agreement Numler/MOP-400003 FEMA Project Number: HMGP-4400-0033 Subrecipient Name: Rockdale County SiteReferenceor Approved Previous Current Description ofDocumentation. Attached Blement of Work Amount Payment Request inSupport ofthis Payment Rèquest (from continuation: sheeta attached) SUBTOTAL TOTAI Less Subrecipients Share (15%) NET AMOUNT: REQUESTED Under penalty of perjury, I certify that to the best of my knowledge the data above is correct and that all outlays were made in accordance with the award conditions, comply with procurement regulations contained within the 2 CFR, Part 200, and that payment is due and has not been previously requested. I am familiar with Section 317 of Public Law 93-288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Signature of Subrecipient's Authorized Representative (and printed name) RSA-4400 -16 Exhibit "P" HMGP 4400-0033 Rockdale County EXHIBIT "G" Discrimination Complaints and Verification Form RSA-4400 -16 Exhibit "G" GEORGIA 3 à a 5 : - V - : CE THE GEORGIA EMERGENCY MANAGEMENT AND HOMELAND SECURITY AGENCY Language Access Plan 2022 Post Office Box 18055 * Atlanta, Georgia 30316-0055 (404) 635-7200 Toll Free in Georgia 1-800-TRY-GEMA gema.ga.gov Language. Access Plan Georgia Emergency Management and Homeland Security Agency 2022 Purpose The intent of this Language Access Plan (the Plan) is to eusure the Georgia Emergency Management and Homeland Security Agency (GEMA/HS) is prepared to address its responsibilities as a recipient of Federal Financial Assistance as they relate to the needs of individuals with limited English language skilis. The Plan has been prepared in accordance with Title VI ofthe Civil Rights Act of 1964, 42 U.S.C. $ 200d, et seq., and Executive Order 13166, to follow when providing services to, or interacting with, individuals who have limited English proficiency (LEP). Following these guidelines is essential to the success of our mission to protect life and property against man-made and natural disasters by directing the State's efforts in the areas of prevention, preparedness, mitigation, response, and recovery. GEMA/HS is a recipient of federal funds for a portion of its programs and, thus, obligated to reduce language barriers that can preclude Meaningful Access by LEP persons to GEMA/HS programs and GEMA/HS' Subrecipients' programs. GEMA/HS has prepared this Language Access Plan, which defines the actions to be taken to ensure Meaningful Access to Agency services, programs, and activities on the part of persons who have LEP. Authority Title VI of the Civil Rights Act of 1964 Section 601 of Title VI oft the Civil Rights Act of 1964, 42 U.S.C. 2000d, provides that no person shall "on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal Financial Assistance. 79 Section 602 authorizes and directs federal agencies that are empowered to extend Federal Financial Assistance to any program or activity "to effectuate the provisions of [section 601] * * * by issuing rules, regulations, or orders of general applicability. 7 42 U.S.C. 2000d-1. Executive Order 13166 Executive Order 13166, entitled Improving Access to Services for Persons with Limited English Proficiency,' authorizes the implementation of regulations afforded by Title VI oft the Civil Rights Act of 1964. Executive Order 13166 ensures LEP persons have Meaningful Access to federally conducted and funded programs and activities. This protection requires that LEP persons be provided an equal opportunity to benefit from services that are normally provided in English. Executive Order 13166 requires that federal agencies create plans for ensuring that their own activities also provide Meaningful Access for persons who are LEP. Definitions Beneficiary: The ultimate consumer of federally funded programs who receives benefits from a federally funded recipient. Page 2 of15 Language Access Plan Georgia Emergency Management and Homeland Security Agency 2022 Bilingual: A person competent in two languages in equal aptitude in either oral or written form is considered bilingual. Customer: Any individual or organization communicating with a GEMA/HS program. GEMA/HS LAP Coordinator: GEMA/HS employees that collectively work together as the LAP Coordinator. Federal Financial Assistance: Grants, loans, and advances of federal funds, the grant or donation offederal property and interests in property, or any other assistance as specified in 24 CFR Part I $ 1.2(e). Focus Languages: Languages, specifically Chinese, Korean, Spanish, and Vietnamese, identified through the Four-Factor Analysis as having a sufficient level of prevalence amongst LEP individuals in Georgia to warrant statewide efforts for written translations of vital documents. Interpretation: The act of listening to a communication in one language (source language) and orally converting it to another language (target language) while retaining the same meaning. Language Access Plan (LAP): A written implementation plan that addresses identified needs of the LEP persons served. Language Assistance Services: Oral and written language services needed to assist LEP individuals to communicate effectively with staff, and to provide LEPindividuals with Meaningful Access to, and an equal opportunity to participate fully in, the services, activities, or other programs administered by GEMA/HS. Limited English Proficient (LEP) Individuals: Individuals who do not speak English as their primary language and who have a limited ability to read, write, speak, or understand English because of their national origin. For purposes of Title VI and the LEP Guidance, persons may be entitied to language assistance with respect to a particular service, benefit, or encounter. (HUD LEP Guidance). LEP individuals may be competent in English for certain types ofc communication (e.g., speaking or understanding), but still demonstrate LEP for other purposes (e.g., reading or writing). Meaningful Access: LEP individuals' accurate, timely, and effective participation in, or benefit from, federally funded programs that is meaningfully equivalent to that of non-LEP individuals, at no cost to the LEP individual. Multilingual staff or employee: A staff person or employee who has demonstrated fluency in English and reading, writing, speaking, or understanding at least one other language as authorized by his or her Division. Page 3 of 15 Language Access Plan Georgia Emergency Management and Homeland Security Agency 2022 Primary Language: An individual's primary language is the language in which an individual most effectively communicates. Recipient: Qualified applicants in compliance with 24 CFR $1.2(f) who are awarded Federal Financial Assistance. The Voluntary Compliance Agreement defines Recipient as "the meaning specified at 24 CFR $1.2(0)."2 24 CFR $1.2(f) defines Recipient as "any State, political subdivision of any State, or instrumentality of any State or political subdivision, any public or private agency, institution, organization, or other entity, or any individual, in any State, to whom Federal Financial Assistance is extended, directly or through another recipient, for any program or activity, or who otherwise participates in carrying out such program or activity (such as a redeveloper in the Urban Renewal Program), including any successor, assign, or transferee thereof, but such term does not include any ultimate beneficiary under any such program or activity." Subrecipient: Any public or private agency, institution, organization, or other entity to whom Federal Financial Assistance is extended, through GEMA/HS for any program or activity, or who otherwise participates in carrying out such program or activity, but such term does not include any Beneficiary under any such program. Translation: The replacement of written text from one language (source language) into an equivalent written text in another language (target language). Policy GEMA/HS complies with all federal statutes and regulations in the administration of federally funded programs. Through the Plan, GEMA/HS will take timely and reasonable steps to provide LEP persons with Meaningful Access to programs and activities conducted by GEMA/HS and its Subrecipients. Access to GEMA/HS programs and services should not be impeded as a result of an individual's inability to speak, read, write, or understand English. GEMA/HS will review and update its LEP Four-Factor Analysis at least every five years. The Plan requires communication of information contained in vital documents involving emergency services to all people in the state ofGeorgia. All interpreters, translators, and other aids needed to comply with the Plan shall be provided without cost to the person being served and will be informed of the availability of such assistance free of charge. Language assistance will be provided through the use of competent bilingual interpreters, contracts, or formal arrangements with local organizations providing interpretation or translation services, or technology and telephonic interpretation services. All GEMA/HS employees will be provided notice of the Plan, and GEMA/HS employees that may have direct contact with LEP individuals will be trained in effective communication techniques, including the effective use of an interpreter. GEMA/HS will train staff, contractors, and Subrecipient administrators (program administrators who are expected to conduct a Four-Factor Analysis and other efforts described within this LAP), and local government officials on procedures to implement and continuously monitor and evaluate the implementation ofLAPS in the state of Georgia. Page 4 of 15 Language. Access Plan Georgia Emergency Management and Homeland Security Agency 2022 Pursuant to the requirements of Title VI, Subrecipients of federal funds received through an administration grant/award made by GEMA/HS are also required to make reasonable efforts to provide timely, Meaningful Access for LEP persons to programs and activities. In order to do SO, Subrecipients should first conduct an assessment to determine the need for language assistance within their service area. This is accomplished by conducting the Four-Factor Analysis, which is described in the Plan. After completion of the Four-Factor Analysis, the Subrecipients will understand the languages spoken by LEP persons in their service area and can determine how to provide needed language assistance. Based upon the findings of the Four-Factor Analysis, and when deemed necessary, the Sub- Recipients should prepare a Language Access Plan addressing the Subrecipient' s plan for ensuring Meaningful Access to programs and activities for LEP persons. A Subrecipient may conclude that different language assistance measures are sufficient for the different types of programs or activities in which it engages. For instance, a Subrecipient may determine that certain activities are more important and/or have greater impact on or contact with LEP persons, and thus such programs or activities require enhanced language assistance. Subrecipients are also required to select an individual responsible for coordination of LEP compliance, train staff involved in programs and activities on LEP requirements, keep records of assistance provided and actions taken, and update the Four-Factor Analysis and LAP, as needed. GEMA/HS will monitor all Subrecipients to ensure LEP individuals receive Meaningful Access to GEMA/HS federally funded programs. Four Factor Analysis In developing the Plan, GEMA/HS used the Four Factor LEP analysis, which considers the following: 1. The number or proportion ofLEP persons eligible to be served or likely to be encountered by GEMA/HS programs, activities, or services in the state of Georgia; 2. The frequency with which LEP individuals come in contact with GEMA/HS programs, activities or services; 3. The nature and importance of the program, activity or service provided to the LEP population; and 4. The resources available to GEMA/HS and the overall cost to provide assistance. Page 5 of 15 Language Access Plan Georgia Emergency Management andl Homeland Security Agency 2022 - Factor 1: Number or proportion ofLEP persons eligible to be served or likely to be encountered by GEMA/HS programs, activities, or services. GEMA/HS used the U.S. Census Bureau's American Community Survey (ACS), 2020: ACS 5- Year Estimates Data Profile of Georgia to determine the number of LEP persons throughout the State. Based on the data provided, GEMA/HS considers individuals who speak English less than "very well" as LEP persons. According to the ACS data, the state ofGeorgia has a total population of9,864,494 persons five years old and older. Of the 9,864,494 persons, the ACS estimates that 536,491 persons or 5.44 percent ofthe State's population are LEP. MOST COMMON LANGUAGES SPOKEN AT HOME Total Number Number who speak Percent of total of speakers English less than population who "very well" speak English less than "very well" Total population 5 years 9,864,494 536,491 5.44% and oyer Spanish 781,103 332,566 3.37% Korean 47,879 24,252 0.25% Vietnamese 52,832 32,588 0.33% Chinese (incl. Mandarin, 51,251 25,814 0.26% Cantonese) Arabic 20,010 6,025 0.06% French, Haitian, or Cajun 53,999 11,186 0.11% German or other West 27,898 3,488 .04% Germanic languages Russian, Polish, or other 28,301 9,171 Slavic languages Source: U.S. Census Bureau, 2020 American Community Survey (Table C16001 5 year estimate) 2020 ACS 5-Year Estimates Detailed Tables for 159 Counties in Georgia Page 6 of15 Language. Access Plan Georgia Emergency Management and Homeland Security Agency 2022 Languages Spoken at Home for the Population 5 Years and Over Anoigan nComereysiNay Total--Estimatei 20201ADS MaB sfinas in1 1596 Dotalle Geosin2 n 7RS 2020 vbmein & 8 ie act earce @ I Base Ba 0 a sour CAROI a MIS ISSP ABAMA - Totabp-Ectimatei 2020 in GeuE 59 BBA6I E - 1552- Sapso a : 33 Source: U.S. Census Bureau, 2020 American Community Survey (Table C16001 5 year estimate) COUNTIES WITH HIGHEST CONCENTRATION OF LEP PERSONS Total population LEP population LEP population (>age 5) (number) (percent) Georgia 9,864,494 536.491 5.44% Fulton County 990,461 49,465 5.00% Gwinnett County 865,453 133,239 15.40% DeKalb County 702,759 58,543 8.33% Cobb County 710,233 49,527 6.97% Muscogee County 181,372 4,258 2.35% Chatham County 271,429 9,517 3.50% Hall County 188,380 24,750 13.14% Cherokee County 238,875 11,768 4.93% Henry County 216,771 8,038 3.71% Clayton County 265,889 24,413 9.18% Richmond County 188,446 3,767 2.00% Bartow County 99,540 3,219 3.23% Forsyth County 222,422 13,626 6.13% Floyd County 91,953 4,632 5.04% Paulding County 153,915 2,823 1.83% Page 7 of 15 Language Access. Plan Georgia Emergency Management and Homeland Security Agency 2022 Coweta County 137,185 4,339 3.16% Douglas County 136,211 6,480 4.76% Troup County 65,591 1,186 1.81% Rockdale County 84,942 4,714 5.55% Walton County 87,651 1,694 1.93% Jackson County 65,919 2,223 3.37% Barrow County 75,774 4,407 5.82% Clarke County 120,443 5,949 4.94% Fayette County 108,463 3,994 3.68% Spalding County 61,990 851 1.37% Newton County 102,864 2,202 2.14% Carroll County 111,220 3,567 3.21% Lowndes County 108,509 2,127 1.96% Dougherty County 82,900 1,076 1.30% Glynn County 80,176 2,437 3.04% Bulloch County 73,268 1,306 1.78% Walker County 65,478 403 0.62% Whitfield County 97,331 13,367 13.73% Catoosa County 63,441 939 1.48% Columbia County 144,458 4,931 3.41% Bibb County 142,913 2,909 2.03% Houston County 145,032 4,365 3.01% Factor 2: Frequency with which LEP individuals come in contact with programs, activities, or services. GEMA/HS is the lead agency when disasters strike, meaning that GEMA/HS employees are at the front line of responding to emergencies and coordinating preparedness and recovery efforts. GEMA/HS directs the recovery efforts by the State and helps connect locals to the nonprofit organizations that want to offer assistance. Many of these organizations provide emergency housing and shelter, access to transportation, food banks, childcare services, and public health programs, as well as long-term housing and support. Therefore, as the leaders of recovery efforts, our. Agency is responsible for properly understanding the needs of the community and making sure the necessary resources are being deployed. To accomplish this function, GEMA/HS employees must have resources available to communicate with the population in need by having interpreter services readily available. Therefore, any information GEMA/HS posts regarding Federal Financial Assistance must be disseminated and accessible to diverse racial, ethnic, and LEP populations. GEMA/HS encourages all Subrecipients, organizations, and community leaders to regularly engage with the communities they serve, especially those that are LEP. GEMA/HS goal is to foster relationships with community-based organizations and local service offices, like legal aid, Page 8 of 15 Language. Access Plan Georgia Emergency Management and Homeland Security Agency 2022 which have a more established relationship with undeserved communities, like LEP persons, to disseminate resources and information. GEMA/HS anticipates increased contact with LEP persons as natural disasters become more prevalent, emergency situations more frequently arise, and the minority populations within the state of Georgia continues to grow. Given this likely outcome, GEMA/HS must make all necessary preparations to develop products that non-English speakers can red and understand. Factor 3: The nature and importance ofthe program, activity or service provided to the LEP population. In general, after a disaster the affected constituency relies heavily on GEMA/HS to lead them to resources, programs, and benefits. GEMA/HS must ensure LEP persons have equitable contact with these resources, programs, and benefits. Therefore, during post-disaster recovery GEMA/HS will work with the hired consultant to encourage affected counties to identify language services during the planning process SO that LEP persons in concentrated areas of a county are not experiencing denial or delay of access to services. Faetor 4: The resources available to GEMA/HS and the overall cost to provide assistance. GEMA/HS will take all reasonable steps to ensure Meaningful Access to LEP persons when preparing and planning for disaster events and after such events occur. Reasonable steps include working with local LEP community organizations, key stakeholders, and other government agencies to assist with language assistance. GEMA/HS will also leverage existing relationships with community organizations, including faith-based service groups, community associations, and service nonprofits in GA Voluntary Organizations Active in Disaster. GEMA/HS will maintain LEP maps SO that the Agency is consistently updating language materials that reflect the most prevalent languages spoken in areas affected by disasters. The Agency intends to research ethnic centers and venues diverse communities visit SO that recovery and benefit information reaches LEP populations. GMA/HS will utilize its public platforms to post guidance and public service announcements in non-English languages. Before, during, and after a disaster, GEMA/HS will coordinate with non-English media -in TV, print, and radio, as well as through online platforms and social media-to assist with sharing information to LEP populations. Complaint Procedures An employee, client, customer, program participant, or consumer of GEMA/HS or of a GEMA/HIS Subrecipient may submit an LEP complaint concerning the implementation or administration of any GEMA/HS program, activity, or service. Any such individual has the right, and is encouraged, to file a written complaint with the Federal Emergency Management Agency's (FEMA) Office of Equal Rights (OER), the DHS's Office for Civil Rights and Civil Liberties (CRCL), or GEMA/HS. Page 9 of15 Language Access Plan Georgia Emergency Management and Homeland Security Agency 2022 1. If the complaint involves FEMA programs and activities, and programs and activities conducted by FEMA grant recipients, the complaint may be sent directly to FEMA OER by calling FEMA at 202-212-3535 and press 1 - for Civil Rights, sending an email to FEMA- GMkgtsoTiedtmadlisw. or by sending a written explanation to the FEMA OER. The written explanation should be sent to: FEMA's Office ofEqual Rights Civil Rights Section 500 C Street, SW Room 4SW-0915 Washington, D.C. 20472 2. LEP complaints can also be sent to the DHS's S Office for CRCL. There are three submission methods available. One method for submitting the complaint is via email: CKCCmplamch.dhsse: A second available method is fax: 202-401-4708. The complaint may also be sent via mail to the following address: U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Compliance Branch 245 Murray Lane, SW Building 410, Mail Stop #0190 Washington, D.C. 20528 3. Additionally, LEP complaints can be sent directly to GEMA/HS. A complaint form can be downloaded from GEMA/HS' website and submitted by email to: angugeaccesscoorin.stor@gemagagovy The completed form may also be sent to: The Georgia Emergency Management and Homeland Security Agency Language Access Coordinator 935 United Avenue SE Atlanta, Georgia 30316 Language Assistance and Interpretation Services GEMA/HS will improve its ability to identify LEP persons needing language assistance by: 1. Posting notice ofthe Plan and the availability of interpretation or translation services free of charge in languages LEP persons would understand at initial points of contact. GEMA/HIS will display the language identification "T SPEAK" cards in all GEMA/HS offices and when traveling to any county or city when responding to an emergency or disaster. Page 10 of15 Language. Access Plan Georgia Emergency Management and Homeland Security Agency 2022 2. All GEMA/HS field coordinators and front-facing staff will also be provided with "I Speak" cards to assist in identifying the language interpretation needed if the occasion arises. 3. AIl city staff will be informally surveyed periodically on their experience and frequency concerning any contacts with LEP persons during the previous year. GEMA/HS will provide an opportunity for LEP persons to request an interpreter. Qualified foreign language interpreters will be provided by GEMA/HS, as needed. Whether or not an interpreter is used, there will always be information sheets available at headquarters, incident command centers, and at any point of contact GEMA/HS has with the community. These information sheets should always include questions and answers concerning the need for an interpreter. GEMA/HS will maintain a list of qualified interpreters or companies it contracts with to provide such interpreters. A qualified interpreter, which may include GEMA/HS personnel, means an interpreter who can interpret effectively, accurately, and impartially, using any specialized vocabulary. Training 1. GEMA/HS will provide periodic training for all employees regarding: a. Implementing the Plan's procedures; b. Understanding the requirements of Title VI of the Civil Rights Act, Executive Order 13166, and updates to federal guidance on LEP; C. Locating and contacting language assistance services for GEMA/HS programs and Subrecipients' programs, as needed; d. Using "I Speak" cards and training Subrecipients to use them; e. Preparing and testing communication strategies to ensure evacuation announcements and critical communications reach LEP populations; f. Recording and responding to LEP complaints; and g. Researching and updating population information sO that GEMA/HS can best serve the current Georgia population. 2. GEMA/HS will facilitate LEP training for Subrecipients. Such training may be arranged: a. In conjunction with grant management training; Page 11 of 15 Language Access Plan Georgia Emergency Management and Homeland Security Agency 2022 b. Online through the GEMA/HS website; C. At the request of the Subrecipient; or d. As a result of a grant program review. Notification GEMA/HS will post the Plan on the GEMA/HS website to notify all interested parties of the appropriate procedures for addressing complaints of discrimination concerning the implementation or administration of any program, activity, or service receiving Federal Financial Assistance from FEMA or DHS. Complaint Procedures GEMA/HS Procedures for Processing Complaint 1. A groupofGEMA/HS employees will collectively act as the Language Access Coordinator for processing complaints made by individuals who believe they have been denied the benefits associated with this Plan. 2. If an employee, client, customer, program participant, or consumer of GEMA/HS or of a GEMA/HS Subrecipient contacts a GEMA/HS employee and wishes to file a complaint against GEMA/HS or a GEMA/HS Subrecipient concerning the implementation or administration ofGEMA/HS any program, activity, or service involving the benefits ofthe Plan, the GEMA/HS employee shall instruct the complainant to file the complaint in writing, in accordance with the procedures above. 3. Any GEMA/HS employee receiving such a complaint submitted directly to GEMA/HS, and any GEMA/HS employee wishing to submit such a complaint directly to GEMA/HS, shall route it to the Language Access Coordinator. If the complaint is against an employee of GEMA/HS, the complaint shall be forwarded to the Language Access Coordinator. 4. For any complaint received by the Language Access Coordinator that is submitted directly to GEMA/HS, the Language Access Coordinator shall provide written acknowledgment of the complaint to the complainant. 5. The LanguageAccess Coordinator shall refer the complaint to the appropriate entity, which may include the Georgia Office of the Attorney General, the OER, or the CRCL. If the Georgia Office of the Attorney General either is the agency about which the complaint is filed or has a conflict, the complaint shall be referred to the OER or CRCL, as appropriate. Page 12 of15 Language. Access Plan Georgia Emergency Management and Homeland Security Agency 2022 6. Notwithstanding paragraph 5, for any LEP complaint concerning the implementation or administration of any program, activity, or service receiving Federal Financial Assistance from FEMA or DHS, GEMA/HS shall notify the OER or CRCL, as appropriate, in writing oft the following: a. Name of complainant; b. Entity named in the complaint; C. Description of the LEP complaint; d. Steps being undertaken to investigate and resolve complaint; and e. Interpretation resources to address the information or benefits the LEP person needed but did not receive. In addition, GEMA/HS shall notify the complainant that they may file a complaint directly with the OER or CRCL, as appropriate, at the following address or using one of the electronic submission methods described above: FEMA's Office of Equal Rights U.S. Department of Homeland Security Civil Rights Section Office for Civil Rights and Civil Liberties 500 C Street, SW Compliance Branch Room 4SW-0915 245 Murray Lane, SW Washington, D.C. 20472 Building 410, Mail Stop #0190 Washington, D.C. 20528 Monitoring Language Needs and Implementation GEMA/HS will continuously monitor and track changes in LEP populations, including what regions might require new language training services and what non-English languages are increasing throughout the population of Georgia. As part of a grant program review, GEMA/HS staff will review the Subrecipients procedures for adequately providing language assistance to LEP persons. If the procedures do not exist, or are found to need improvement, GEMA/HS staff will send those findings to Subrecipient. At a minimum, the Subrecipient' s response procedures should include: a. Acknowledge complaint receipt to complainant in writing; b. Indicate which external agency the complaint is forwarded to fori investigation; C. Comply with the appropriate timeframe by which to forward complaint; d. Notify GEMA/HS of complaint; and Page 13 of15 Language. Access Plan Georgia Emergency Management and Homeland Security Agency 2022 e. Notify complainant that a complaint of discrimination may be filed directly with the OER, CRCL, or GEMA/HS, and where to locate those procedures. Additional Resources: Georgia Department of Human Services (DHS) Contact the Limited English Proficiency / Sensory Impairment (LEP/SI) Program Fax: (404) 657-1123 epsi@dhs.ga.gov 2 Peachtree Street N.W. Suite 29-103 Atlanta, GA 30303 Georgia Department of Community Affairs Attn: Christy Barnes, DCA LAP Coordinator DCA 504 Coordinator 60 Executive Park South, N.E. Atlanta, Georgia 30329-2231 farousing@deagagoy 404-679-5291 htpsyhnvwdeagagavhitechulvflede. lap.pdf Speak ATL tpy/awwesckcmingalmnacmlspeakal Mayor's Office of Immigrant Affairs Suite 2400 55 Trinity Ave SE Atlanta GA 303016 Email: speakAIL@atanngngo" Interpreters Unlimited (In person only - 800-726-9891) Language Line Services (Telephonic or recording 800-752-6096) LATN, Inc. (In-person or telephonic 800-943-5286) Peach State Health Plan Interpreter &Translation Services Contractor Listing for Translation and Interpretation Services Contractor Listing for Linguistic Training and Education Services American Association of Language Specialists American Translators Association Federal LEP Website Page 14 of 15 Language Access Plan Georgia Emergency Management and Homeland Security Agency 2022 Appendix 1: I Speak Card Amirie Qanyhs hh kmas 5(D. 94m, Ayinsidiw waig aupob a Ambir Awas Za1 bans u B linch aw K'urn ckeguihe tyala junmmél bit hlphe I - e Segadh obneste angal Rmslas t 451 (5 Smeopsor no Speck. 4t PYOcKH Besnlas lagorcsimtaask FEome Identification FpNe epnern surmese Eigatangange Language givesigl Shod jauh dack Guide > Camnbadha wE dK e fBunmaniar Sonak Hovsain! poskyenskr CoIeEae A - M. slorenkg Govrnast skrenska GR (Traitgait Roosl E ketenrku E chyola Hyca mit Waaan % Aa (Staphfedy Dycaw, Musiarn Spaalsh Lu haflaufscmaal Catalan Apakr a Hakzng RMEE phnes oluthae erpasct Palee cali ladenerian sapsl biu Emthaluutulnad RUH/PA Aayir-F Swahill Hmzagal Kawalih Crontlass tivsotsubmai Ealian Mon Euedhh Caceis Putisilalino k man 3ogsebups guiarsemk Mvinbniy T D Igante N Tagalog Biolh Bii IH 4ane. a * Norweglan Mammangalikngn map- Tprog legu ukrask K les mkers sonk TAE Dvt Bifebr Subp CuG616T ut wpay d5 Hnckckigcel Quvs chagiic) la chibal run n Fersin Thal wamu'lwu Duch S: peek ln Mnderlunis 001 Korean Bhr i5, a5a ja > Tuhhb Palil Turigak konugurun Karibk Mimey popolsiu Iwanlan mk Kundus HALHR Pottngune Ma igine i lpk Kanansi Slop do Drasil bkrainlaa ESAN Rwmnyauis AAnig Ea ApoouAmo) ypasson NO00O F hlep ponegusd des Sorugal Urdu, finlh E u D. 1s AA PLaHcNnA Taeiss Falibi Festh Ahnih sevèé V jparkh hramyir wserhnwpane g latvian VIelinnr T6i Alifiang VAE Esresajul larvishi CE agrsleD Delsh Lithaniast W, Abkalbul liiviskat Weld Binana pwt'as Mad ariai 9 gyridl vig 6 Nhesi Kindemoialxhas H Executive Order 131681 roquiros DHS '0 IBKO reasonable stops to provide meaningi accesst toits progranse end activiiest for persons Hallancrele Mpabk kreyil Taybyie withimited English proficency and. asalso requiredty Titie Vi offhe Mddish Hcbv Civit Rights Ac of 1964. to ensure that reopionts oft federal.f fnancial w"p y" TM mpy "7 A assistance dot thes same. loroba Hindi Non nsa Wnha a R4 dar Li E. Kh hg Mib ISfenkisy olbe. lor Civils Xiglis ad Zale Mgravthuiymamw Hampathan POEMPLAETANRE Smaedsn SPESRERS feseilkn muggani Contser whe DHS offre forc Civtl Righs and Civil Lihertass' CRCI. Insinse ac CWCIPalmlagg-ings. Ror digial auptos of dis posIer or "TSpeak" bxooklet, Homeland Eunwoluad cupiuss sf the DES APpla ad gridane Ko reciphasis aft fuatisla asistance st Security wwwdhigw/ad Page 15 of15 Georgia Emergency Management and Homeland Security Agency LIMITED ENGLISH PROFICIENCY: COMPLAINT FORM The purpose ofthis document is to help you file a Limited English Proficiency (LEP) complaint concerning the implementation or administration of any program, activity, or service receiving federal financial assistance, whether within the Georgia Emergency Management and Homeland Security Agency (GEMA/HS) or a sub- recipient. This document is not intended to be used for complaints about employment with GEMA/HS. You are not required to use this document to file a complaint; a letter with the same information is sufficient. However, if you file a complaint by letter, you should include the same information that is requested herein. 1. Information about the person who is filing the LEP complaint: Name: First and Middle (Given Name) Last (Family Name/Surname) Phone #: Cell/Mobile: Home: Work: Mailing Address: P.O. Box or Street Address City State Zip Code Email (Optional): 2. Information about the person(s) who failed to properly provide information to the LEP person: Name: First and Middle (Given Name) Last (Family Name/Surname) Phone #: Cell/Mobile: Home: Work: Mailing Address: P.O. Box or Street Address City State Zip Code 3. Information about the agency or organization involved: Name: Phone #: Mailing Address: P.O. Box or Street Address City State Zip Code Page 1 of 4. Are there other individuals or organizations involved in this LEP complaint? Yes No Ifyes, please provide their name, telephone number, and address below: Name: Phone #: Mailing Address: P.O. Box or Street. Address City State Zip Code 5. Describe the nature of the interaction and any suspected violations: 6. Explain in detail what happened, when, and how the person(s) or entity denied meaningful access to a GEMA/HS or sub-recipient service, activity, program, or other benefit. 7. What other information do you think might be helpful to an investigation? 8. Please list below any persons (witnesses, people involved, or others) who have direct knowledge of the situation that might be able to provide information to support or clarify the complaint: Name: Phone #: Mailing Address: P.O. Box or Street Address City State Zip Code Page 2 of 9. Have you or others filed a case or complaint regarding this allegation with any of the following? Office of Equal Rights, Federal Emergency Management Agency Office for Civil Rights and Civil Liberties, U.S. Department of Homeland Security U.S. Equal Employment Opportunity Commission Other Federal Agency Federal or State Court Other State of Georgia Agency, Authority, or Office Other: 10. Issues with: Spanish (Espanol) Lack of signs informing the public of Chinese EA interpretation and translation Lack of forms/materialy'notices in a language I Korean 81201 can understand Vietnamese Tiéng Viêt was not offered an interpreter French (Français) I asked for an interpreter and was denied Arabic PJHs Lack of bilingual personnel, SO delay in services The interpreter' S skills were not good I was unable to use the services, programs, or activities 11. Information about the person filing this complaint, if the complaint is being submitted on behalf of another: Name: First and Middle (Given Name) Last (Family Name/Surname) Phone #: Cell/Mobile: Home: Work: Mailing Address: P.O. Box or Street Address City State Zip Code Email (Optional): Signature: Date: You may submit the form by email to languageaccess.cesscoordimator@gema.ga.goy. Or send via U.S. Mail to the following address: Georgia Emergency Management and Homeland Security Agency Attention: Language Access Coordinator P.O. Box 18055 Atlanta, Georgia 30316 Page 3 of : GIA $ - * : 6 o 3 kr THE GEORGIA EMERGENCY MANAGEMENT AND HOMELAND SECURITY AGENCY Responding to Discrimination Complaints Relating to Federal Grant Programs 2022 Purpose The intent of this policy is to ensure that subrecipients which receive grant funds from the Georgia Emergency Management and Homeland Security Agency (GEMA/HS) do not discriminate against any client, customer, program participant, employee, or consumer based on r'ace, color, religion, sex, national origin, age, English proficiency, or physical or mental disability. This policy establishes the procedures for GEMA/HS employees to follow when they receive or wish to make a complaint alleging discrimination concerning the implementation or administration of any program, activity, or service receiving federal financial assistance from the U.S. Department of Justice (DOJ) or the U.S. Department of Homeland Security (DHS), whether within GEMA/HS or a subrecipient. Post Office Box 18055 . Atlanta, Georgia 30316-0055 (404) 635-7200 . Toll Free in Georgia 1-800-TRY-GEMA . gema.ga.gov Responding to Discrimination Complaints Relating to Federal Grant Programs Georgia Emergency Management and Homeland Security Agency 2022 Complying with Laws and Policies that Prohibit Discrimination GEMA/HS shall comply with all applicable federal and state laws, rules, and regulations prohibiting discrimination. GEMA/HS shall appropriately address all complaints from any person who believes that a GEMA/HS subrecipient has discriminated against them in violation ofi federal and/or state law or regulation in the delivery of services or benefits. Policy All employees, job applicants, clients, customers, program participants, and consumers of GEMA/HS and its subrecipients shall be treated equally regardless ofrace, color, religion, national origin, age, English proficiency, or physical or mental disability, sexual orientation, or gender identity. Individuals have the right to participate in programs, activities, and services operated by GEMA/HS and its subrecipients without discrimination. Statutes and regulations that apply include, but are not limited to, the following: Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin in the delivery of services (42 U.S.C. $ 200d), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart C and D, and DHS implementing regulations at 6 C.F.R. Part 21 and 44 C.F.R. Part 7; Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery of services and employment practices (29 U.S.C. $ 794), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart G; Titles I, II, and mT of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the delivery of services and employment practices (42 U.S.C. $12101-12213 and $12131-34), and the DOJ implementing regulations at 28 C.F.R. Part 35; Title IX of the. Education Amendments of 1972, which prohibit discrimination on the basis of sex in educational programs (20 U.S.C. $ 1681), the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D and 28 C.F.R. Part 54, and the DHS implementing regulations at 6 C.F.R. Part 17 and 44 C.F.R. Part 19; The. Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42 U.S.C. $ 6102), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart I; Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services Page 2 of Responding fo. Discrimination Complaints Relating to. Federal Grant Programs Georgia Emergency Management and Homeland Security Agency 2022 in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C. $3601); The Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of race, color, national origin, religion, or sex in the delivery of services and employment practices (34 U.S.C. $10228(c), see also 34 U.S.C. $11182(b)), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D; The DOJ regulations on the Equal Treatment for Faith-Based Organizations, which prohibit discrimination on the basis of religion in the delivery of services and prohibit organizations from using DOJ funding on inherently religious activities (28 C.F.R. Part 38); The Victims of Crime Act (VOCA) of 1984, which prohibits discrimination based on race, color, religion, national origin, handicap, or sex (34 U.S.C. $20110(e)); The Violence Against Women Act (VAV WA) of 2013, which prohibits discrimination on the basis of actual or perceived race, color, religion, national origin, sex, gender identity, sexual orientation, or disability (34 U.S.C. $12291(b)(13); The DHS regulation, which prohibits discrimination based on religion in social service programs (6 C.F.R. Part 19); Executive Order 13166, Improving Access To Services For Persons With Limited English Proficiency": which requires Federal agencies to develop and implement a plan to provide services to those persons with limited English proficiency (LEP) to ensure meaningful access to programs and activities conducted by those agencies; Georgia" 's Fair Employment Practices Act of 1978, found at O.C.G.A. $ 45-19-29, et seq., which prohibits public employers with 15 or more employees from engaging in discrimination on account of an individual's race, color, religion, sex, age, national origin, or disability; Georgia's Sex Discrimination in Employment Act of 1966, found at O.C.G.A. $ 34-5-1, et seq., which mimics the Equal Pay Act of 1963, in that it prohibits discrimination between employees in the same establishment, on the basis of sex, in their compensation for comparable work; Georgia's General Age Discrimination Law of 1971, found at O.C.G.A. $ 34-1-2, which makes it a criminal misdemeanor to discriminate against any person between the ages of 40 and 70 years, solely upon the ground of age, when the reasonable demands of the position do not require such an age distinction. The individual must be qualified physically, mentally, and by training and experience to perform satisfactorily the labor assigned to him or her for which he or she applies; Page 3 of Responding to Discrimination Complaints Relating to Federal Grant Programs Georgia Emergency Management and Homeland Security Agency 2022 Georgia's Equal Employment for Persons with Disabilities Code of 1981, found O.C.G.A. $ 34-6A-1, et seq., which mimics the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, as amended, in that it prohibits discrimination because of an individual's disability with respect to wages, rates of pay, hours, or other terms and conditions of employment because of such person's disability unless such disability restricts that individual's ability to engage in the particular job or occupation for which he or she is eligible. The Code has no administrative prerequisites to filing suit; and Atlanta Ordinance No. 2000-79, $ 1, which applies to employers located within the City of Atlanta with ten or more employees. The Ordinance prohibits employment discrimination based on race, color, creed, religion, sex, domestic relationship status, parental status, familial status, sexual orientation, national origin, gender identity, age, or disability. Definitions Complaint Coordinator: A person or persons designated by GEMA/HS to ensure that received complaints are acted upon in a timely manner. Discrimination: The treatment or consideration of, or making a distinction in favor of or against, a person based on the person's legally recognized protected category (including race, color, national origin, gender, age, sexual orientation, gender identity, religion, English proficiency, or disability) to which that person belongs rather on individual merit. There are various federal and state laws and rules that further describe the specific types of discrimination. Retaliation: The act ofharassing, threatening, demoting, firing, or otherwise negatively targeting a complainant as a direct result oft the complainant opposing unlawful discrimination. Subrecipient: A non-Federal entity that receives a grant sub-award from GEMA/HS to carry out part of a Federal program. A subrecipient does not include an individual that is a beneficiary of such aj program. Complaint Procedures An employee, client, customer, program participant, or consumer ofGEMA/HS or of a GEMA/HS subrecipient may submit a complaint of discrimination concerning the implementation or administration of any program, activity, or service receiving federal financial assistance from the DOJ or DHS on behalf of him/herself or on behalf of another. Any such individual has the right, and is encouraged, to file a written complaint with the Office for Civil Rights in the DOJ (OCR), the DHS's Office for Civil Rights and Civil Liberties (CRCL), or GEMA/HS. 1. Ifthe relevant federal grant is funded by the DOJ, the complaint may be sent directly to the OCR using the Complaint Verification Form and Identity Release Statement, which are available at: ps/Aw.ainspvmmemmévlrigtistineatin: Page 4 of Responding to Discrimination Complaints Relating to Federal Grant Programs Georgia Emergency Management and Homeland Security Agency 2022 The completed forms should be sent to: Office for Civil Rights Office of. Justice Programs U.S. Department of Justice 810 Seventh Street NW Washington, D.C. 20531 2. Ifthe relevant federal grant is funded by the DHS, the complaint may be sent directly to the DHS's Office for CRCL. There are three submission methods available. One method for submitting the complaint is via email: RClCmplamegha.dhsgn. A second available method is fax: 202-401-4708. The complaint may also be sent via mail: U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Compliance Branch 245 Murray Lane, SW Building 410, Mail Stop #0190 Washington, D.C. 20528 3. For federal grants funded by either DOJ or DHS, the complaint may also be submitted directly to GEMA/HS. A complaint form can be downloaded from GEMA/HS website and submitted by email to: raniscompainicordintor@gemagago'. The completed form may also be sent to: The Georgia Emergency Management and Homeland Security Agency Grants Complaint Coordinator 935 United Avenue SE Atlanta, Georgia 30316 Additional Agencies for Filing Discrimination Complaints In addition to the option for filing a discrimination complaint with GEMA/HS, the OCR, or the CRCL, discrimination complaints may be filed directly with a court, as well as the following state and federal administrative agencies, whose function is to enforce state and federal laws that prohibit discrimination: Equal Employment Opportunity Commission (EEOC) htp/wwwenagovlempoyeschagecim Georgia Commission on Equal Opportunity (GCEO) htps/geengeogingov. Page 5 of Responding to Discrimination Complaints Relating to Federal Grant Programs Georgia Emergency. Management and Homeland Security Agency 2022 GEMA/HS Procedures for Processing Complaint 1. A group of GEMA/HS employees will collectively act as the Complaint Coordinator for processing complaints of discrimination associated with this policy. 2. If an employee, client, customer, program participant, or consumer of GEMA/HS or of a GEMA/HS subrecipient contacts a GEMA/HS employee and wishes to file a complaint against GEMA/HS or a GEMA/HS subrecipient concerning the implementation or administration of any program, activity, or service receiving federal financial assistance from the DOJ or DHS, the GEMA/HS employee shall instruct the complainant to file the complaint in writing, in accordance with the procedures above. 3. Any GEMA/HS employee receiving such a complaint submitted directly to GEMA/HS, and any GEMA/HS employee wishing to submit such a complaint directly to GEMA/HS, shall route it to the Complaint Coordinator. If the complaint is against an employee of GEMA/HS, the complaint shall be forwarded to the Complaint Coordinator and that GEMA/HS employee should follow the procedures set out in HR-14, GEMA/HS's Grievance Procedures Policy. 4. For any complaint received by the Complaint Coordinator that is submitted directly to GEMA/HS, the Complaint Coordinator shall provide written acknowledgment of the complaint to the complainant. 5. The Complaint Coordinator shall refer the complaint to the appropriate entity, which may include the Georgia Office of the Attorney General; the GCEO; the EEOC; the OCR; or the CRCL. Ift the Georgia Office of the Attorney General either is the agency about which the complaint is filed or has a conflict, the complaint shall be referred to the EEOC, OCR, or CRCL, as appropriate. 6. Notwithstanding paragraph 5, for any complaint of discrimination concerning the implementation or administration of any program, activity, or service receiving federal financial assistance from the DOJ or DHS, GEMA/HS shall notify the OCR or CRCL, as appropriate, in writing oft the following: a. Name of complainant b. Entity named in the complaint C. Description ofthe complaint of discrimination d. Steps being undertaken to investigate and resolve complaint Page 6 of Responding to Discrimination Complaints Relating to Federal Grant Programs Georgia Emergency Management and Homeland Security Agency 2022 In addition, GEMA/HS shall notify the complainant that they may file a complaint directly with the OCR or CRCL, as appropriate, at the following address or using one of the electronic submission methods described above: Office for Civil Rights U.S. Department ofHomeland Security Office ofJustice Programs Office for Civil Rights and Civil Liberties U.S. Department ofJustice Compliance Branch 810 Seventh Street NW 245 Murray Lane, SW Washington, D.C. 20531 Building 410, Mail Stop #0190 Washington, D.C. 20528 Notification GEMA/HS will post this policy on the GEMA/HS website to notify all interested parties of the appropriate procedures for addressing complaints of discrimination concerning the implementation or administration of any program, activity, or service receiving federal financial assistance from the DOJ or DHS. Monitoring Subrecipients' Response Procedures As part of a grant program review, GEMA/HS staff will review the subrecipient' S procedures for responding to discrimination complaints that employees, clients, customers, program participants, or consumers of the subrecipients have filed directly with the subrecipient. If the procedures do not exist, or are found to need improvement, the report to the subrecipient will note the findings. At a minimum, the subrecipient' S response should: a. Acknowledge complaint receipt to complainant in writing; b. Indicate which external agency the complaint is forwarded to forinvestigation; C. Comply with the appropriate timeframe by which to forward complaint; d. Notify GEMA/HS of complaint; and e. Notify complainant that a complaint of discrimination may be filed directly with the OCR, CRCL, EEOC, GCEO, or GEMA/HS, and where to locate those procedures. Training 1. GEMA/HS will provide periodic training for all employees regarding the discrimination complaint procedures. 2. GEMA/HS will facilitate civil rights requirements training for subrecipients. Such training may be arranged: Page 7 of Responding to Discrimination Complainis Relating to Federal Grant Programs Georgia Emergency Management and Homeland Security Agency 2022 a. In conjunction with grant management training; b. Online through the GEMA/HS website; C. At the request of the subrecipient; or d. As a result of a grant program review. Page 8 of Georgia Emergency Management and Homeland Security Agency DISCRIMINATION COMPLAINT FORM The purpose of this document is to help you file a discrimination complaint concerning the implementation or administration of any program, activity, or service receiving federal financial assistance from the U.S. Department of Justice or the U.S. Department of Homeland Security, whether within the Georgia Emergency Management and Homeland Security Agency (GEMA/HS) or a sub- recipient. This document is not intended to be used for complaints about employment with GEMA/HS. You are not required to use this document to file a complaint; a letter with the same information is sufficient. However, ifyou file a complaint by letter, you should include the same information that is requested herein. 1. Information about the person who experienced the alleged discrimination: Name: First and Middle (Given Name) Last (Family Name/Surname) Phone #: Cell/Mobile: Home: Work: Mailing Address: P.O. Box or Street Address City State Zip Code Email (Optional): 2. Information about the person(s) who is alleged to have discriminated: Name: First and Middle (Given Name) Last (Family Name/Surname) Phone #: Cell/Mobile: Home: Work: Mailing Address: P.O. Box or Street Address City State Zip Code 3. Information about the ageney or organization involved: Name: Phone #: Mailing Address: P.O. Box or Street Address City State Zip Code Page 1 of 4. Are there other individuals or organizations involved in this discrimination complaint? Yes No If yes, please provide their name, telephone number, and address below: Name: Phone #: Mailing Address: P.O. Box or Street. Address City State Zip Code 5. Describe the nature of the alleged discrimination involved: 6. Explain in detail what happened, when, and how the alleged discrimination occurred. State who was involved and how other persons were treated differently. 7. What other information do you think might be helpful to an investigation? 8. Please list below any persons (witnesses, fellow employees, supervisors, or others) who have direct knowledge of the situation that might be able to provide information to support or clarify the complaint: Name: Phone #: Mailing Address: P.O. Box or Street Address City State Zip Code Page 2 of 9. Have you or others filed a case or complaint regarding this allegation with any of the following? Office for Civil Rights, U.S. Department of Justice Office for Civil Rights and Civil Liberties, U.S. Department of Homeland Security U.S. Equal Employment Opportunity Commission Other Federal Agency Federal or State Court Georgia Department of Labor Other: 10. Ifany of the above were selected, please provide the following information: Name of Agency: Date Filed: Case or Docket #: Date of Trail/Hearing: Location of Agency/Court: Investigator: Status of Case: 11. Information about the person filing this complaint, if the complaint is being submitted on behalf of another: Name: First and Middle (Given Name) Last (Family Name/Surname) Phone #: Cell/Mobile: Home: Work: Mailing Address: P.O. Box or Street Address City State Zip Code Email (Optional): Signature: Date: You may submit the form by email to ratscemphintserimenimater@emasasw. Or send via U.S. Mail to the following address: Georgia Emergency Management and Homeland Security Agency Attention: Grants Complaint Coordinator P.O. Box 18055 Atlanta, Georgia 30316 Page 3 of HMGP 4400-0033 EXHIBIT "H" Federal Funding Accountability and Transparency Act Certification In order to remain in compliance with The Federal Funding Accountability and Transparency Act of 2006 (FFATA) reporting, complete Items 1-7 and Items 8-10 if necessary, and certify by an authorized agent. Sub-award Number: HMGP 4400-0033 Federal Agency Name: Federal Emergency Management Agency CFDA Program Number and Program Title: 97.039 Hazard Mitigation Grant Program (HMGP) Sub-award Project Description: Rockdale County Generator Project I. Sub-awardee DUNS Number 2. Sub-awardee Name 3. Sub-awardee DBA Name 4. Sub-awardee Address 5. IfDBA, Sub-awardee Parent DUNS Number 6. Sub-award Principle Place of Project Performance 7. In the preceding fiscal year, did the sub-awardee receive 80% of its annual gross revenues from the Federal government? Yes No IfYes, continue to question 8. If No, questionnaire is complete. 8. In the preceding fiscal year, were the sub-awardee' s annual gross revenues from the Federal government more than $25 million annual? Yes No IfYes, continue to question 9. Ifl No, questionnaire is complete. 9. Does the public have access to the names and total compensation of the sub-awardee's five most highly compensated officers through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. $8 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? Yes No IfYes, continue to question 9. IfNo, questionnaire is complete. RSA-4400 -17 Exhibit "H" HMGP 4400-0033 10. Please list the names and compensation of the sub-awardee's five most highly compensated officers. 1. $ 2. $ 3., $ 4. $ 5. $ - certify that to the best of my knowledge all oft the information on this form is complete and accurate. Authorized Signature: Date: This section is for use by the Georgia Emergency. Management and Homeland Security Agency Only. Sub-award Obligation/Agency Name: In accordance with TheFederal Funding Accountability and Transparency Act 0f2006(FFATA). this document has been processed in the FFATA Sub-award Reporting System (ESRS) by the undersigned: Signature Date: Sub-award Obligation/Action Date: RSA-4400 -18 Exhibit "H" Rockdale County HMGP 4400 Generator Application Supporting Documentation ASSURANCES. - CONSTRUCTION PROGRAMS O.M.B NO. 4040-0009 Expiration Date: 01/31/2019 Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection ofinformation. Send comments regarding the burden estimate or any other aspect of this coliection of informalion, Including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042). Washington, DC: 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENTAND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have queslions, please contact the Awarding Agency. Further, certain federal assistance awarding agencies may require applicants to certify additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and 9. Will comply with the Lead-Based Paint Poisoning the institutional, managerial and financial capability (including Prevention Act (42 U.S.C. $54801 et seq.) which prohibits the funds sufficient to pay the non-Federal share of project costs) use of lead-based paint in construction or rehabilllation of lo ensure proper planning, management and completion of residence structures. project described in this application. 10. Will comply with all Federal statutes relating to 2. Will give the awarding agency, the Comptroiler General of nondiscrimination. These Include but are not limited to: (a) the United States and, if appropriate, the State, the right to Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which examine all records, books, papers, or documents related to prohibits discrimination on the basis of race, color or national the assistance; and will establish a proper accounting system origin; (b) Title IX of the Education Amendments of 1972, as in accordance with generally accepted accounting standards amended (20 U.S.C. SS 1681 1683, and 1685-1686), which or agency directives. prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29) U.S.C. $794), 3. Will not dispose of, modify the use of, or change the terms which prohibits discrimination on the basis of! handicaps; (d) oft the real property title or other interest in the site and the Age Discrimination Act of 1975, as amended (42 U.S.C. facilities without permission and instructions from the $56101-6107), which prohibits discrimination on the basis of awarding agency. Will record the Federal awarding agency age; (e) the Drug Abuse Office and Treatment Act of 1972 directives and will include a covenan! in the title of real (P.L. 92-255), as amended relating to nondiscrimination on property acquired in whole or in part with Federal assistance the basis of drug abuse; () the Comprehensive Alcohol Abuse funds to assure nondiscrimination during the useful life oft the and Alcoholism Prevention, Treatment and Rehabilitetion Act project. of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 4. Will comply with the requirements of the assistance (g) 5$523 and 527 of the Public Health Service Act of 1912 awarding agency with regard to the drafting, review and (42 U.S.C. 55290 dd-3 and 290 ee 3), as amended, relating to approval of construction plans and specifications. confidentiality of alcohol and drug abuse patient records; (h) Title VIHI of the Civil Rights Act of 1968 (42 U.S.C. $53601 et 5, Will provide and maintain competent and adequate seq.), as amended, relating to nondiscrimination! in the sale, engineering supervision at the construction site to ansure that rental or financing of housing; () any other nondiscrimination the complete work conforms with the approved plans and provisions in the specific statue(s) under which application for specifications and will furnish progressive reports and such Federal assistance is being made; and @) the requirements of other information as may be required by the assistance any other nondiscrimination statue(s) which may apply to the awarding agency or State. application. 6. Wil initiate and complete the work within the applicable 11. Will comply, or has already complied, with the time frame after receipt of approval of the awarding agency. requirements of Titles ll and II of the Uniform Relocation Assistance and Real Property Acquisition Pollcies Act of 1970 7. Will establish safeguards to prohibit employees from using (P.L. 91-646) which provide for fair and equitable treatment of their positions for a purpose that constitutes or presents the persons displaced or whose property is acquired as a resull of appearance of personal or organizational conflict of interest, Federal and federally-assisted programs, These requirements or personal gain. apply to all interesls in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with the ntergovernmental Personnel Act of 1970 (42 U.S.C. 554728-4763) relating to prescribed 12. Will comply with the provisions of the Hatch Act (5 U.S.C. standards of merit systems for programs funded under one of $51501-1508 and 7324-7328) which limit the political activities the 19 statutes or regulations specified in Appendix A of of employees whose principal employment activities are OPM's Standards for a Merit System of Personnel funded in whole or in part with Federal funds. Administration (5 C.F.R. 900, Subpart F). 17 13. Will comply, a8 applicable, with the provisions of the or potential components of the national wild and scenic rivers Davis-Bacon Acl (40 U.S.C. $$276a to 276a-7), the Copeland system. Act (40 U.S.G. $2760 and 18 U.S.C. $874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. $5327- 17. Wiil assist the awarding agency in assuring compliance 333) regarding labor slandards for federally-assisted with Section 106 of the National Historic Preservation Act of construclion subagreements. 1966, as amended (16 U.S.C. $470), EO 11593 (identification and protection of historic properties), and the Archaealogical 14. Will comply with flood insurance purchase requirements of and Historic Preservation, Act of 1974 (16 U.S.C. $5469a-1 et Section 102(a) of the Flood Disaster Prolection Act of 1973 seq). (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase 18. Will cause to be performed the required financial and flood insurance if the total cost of insurable construction and compliance audits in accordance with the Single Audit acquisition Is $10,000 or more. Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit 15. Will comply with environmental standards which may be Organizations." prescribed pursuant to the following: (a) institution of environmental quality control measures under the National 19. Will comply with all applicable requirements pf all other Environmental Policy Act of 1969 (PL. 91- 190) and Federal laws, executive orders, regulations, and policies Executive Order (EO) 11514; (b) nolification of violating governing this program. facilities pursuan! to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in 20. Will comply with the requirements of Section 106(g) of the floodplains in accordance with EO 11988; (e) assurance of Traflicking Victims Protection Act (TVPA) of 2000, as project consistency with the approved State management amended (22 U.S.C. 7104) which prohibits grant award program developed under the Coastal Zone Management Act recipients or a sub-recipient from (1) Engaging in severe of 1972 (16 U.S.C. $51451 et seq.): (0) conformity of Federal forms of trafficking in persons during the period of time that actions to State (Clean. Air) implementation Plans under the award is in effect (2) Procuring a commerclal sex act Section 176(c) of the Clean Air Act of 1955, as amended (42 during the period of time thal the award is in effect or (3) U.S.C. $$7401 et seq.); (g) protection of underground sources Using forced labor in the performance of the award or of drinking water under the Safe Drinking Water. Act of 1974, subawards undet the award. as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. $51271 et seq.) related to protecting components SIGNATURY F AUT IORED CERTTFYING OFFICIAL. TITLE Chairman APPLICANT ORGANIZATION DATE SUBMITTED Rockdale Counly SF-424D (Rev 7-97) Back 18 E. Map and Photographs of Alternative Location Include Google map with the project site clearly marked. Provide high-resolution color photographs by email showing a front view, a side vicw, a back view and a strect view ofthe struclure MAINTENANCE AGREEMENT All applicants whosc proposed project involves the retrofit or modification of existing public property or whose proposed project would result in the public ownership or management of property, structures, or facilitics, must first sign the following agreement prior to submitting their application to FEMA. (NOTB: Those applicants whose project only involves the retrofitting, elevation, or other modification to private property where the ownership will remain private alter project complction DO NOT havc to complete this form.) The County of Rockdale State of Georgia hercby agrees that ifi it reccives any Federal aid as a result of the attached project application, it will accept responsibility, at its own expense if necessary, for thc routine maintenance of any real property, structures, or facilities acquired or constructed as a result of such Federal aid. Routine maintenance shall include, but not be limited to, such responsibilities as kecping vacant land clear of debris, garbage, and vermin; keeping stream channels, culverts, and storm drains clear of obstructions and debris; and keeping detention ponds free of debris, trees, and woody growth. The purpose of this agreement is to make clear the Subgrantee's maintenance responsibilities following project award and to show the Subgrantee's acceptance of these responsibilitics. It does not replace, superccde, or add to any other maintenance responsibilities imposed by Federal law or reyulation and which are in force on the date of project award. Signed by Chairman Osborn Nesbitt, Sr. thc authorized applicant agent of Rockdale County (prinled or typed nune ufsigning uflcl) (name ofapplicant) this 24 (dy) of Apal (mong), 2016 (year). Authorized Applicant Agent's OK, Signature* * An individual authorized to sign financial and legal documents on behalf On the local government (e.g., the Chairperson, Board ofCounty Commissioners or the County Manager, etc.) 15 Donaldson Electric Company Inc, 9625 S. Main St. Bldg. C Jonesboro, Ga, 30236 (770) 471-9500 ex. 27 June 8, 2017 Deputy Chief Joel Yoder Rockdale County Fire Station #4 Job: Provide and install a 50KW diesel generator and 200-amp automatic transfer Switch as follows: 1. Provide and install a new 200-amp service disconnect switch on exterior wall next to existing meter, 2. Provide and install a new 200-amp automatic transfer switch on exterior wall down from existing meter. 3. Provide and install a new 200-amp feed between the existing meter and the new disconnect switch. Connect to line side of disconnect switch and leave in meter for change over. 4. Provide and instali a new 200-amp feed from disconnect switch to transfer switch, Connect to load side of disconnect and line side of transfer switch. 5. Provide and install a new 200-amp feed from transfer switch to existing wireway in electrical room, Connect to load side oftransfer switch and leave in wireway for change over, 6. Upon owner's approval, shutdown power to building. 7. Remove existing feed from meter to existing disconnect Inside ejectrical room. 8. Connect new feed from item #3 above to load side of meter. 9. Connect new feed from item #5 above to existing tap wires in wireway to re-feed existing panels. 10. Remove old disconnect switch from inside electrical room. 11. Restore power to building. 12. Pour new concrete pad for generator down wall from service equipment. 13. Provide and install a new 50 KW diesel generator on new pad. Delivery and setting of generator included. 14. Provide and install a new 200-amp feed from generator to transfer switch. Connect to generator and generator side of transfer switch. 15. Provide and install 120-volt circuits from existing panel to generator for block heater and battery charger. Total of2, 16. Provide and install control wiring from generator to transfer switch and connect. 17. Provide and install remote annunciator panel inside fire station bay area. 18. Provide and install wiring connection between annunciator panel and generator system and connect. 19. One tank of fuel included for start and testing. 20. Start and test of generator by Curimins Power South included. 21. Two-hour load bank test at start-up by Cummins Power South included. 22. 5-year warranty of generator system by Cummins Power South Included. 23. 5-year maintenance plan by Cummins Power South included. 24, All work to be performed during normal business hours. Monday through Friday, 7am to 3pm. 25. All permits, taxes, and insurance included. Total Price: $53,250.00 Sincerely, Casey R. Harris ProjectManager Thank you for the opportunity to provide this quotatlon. ify you require any further assistance, please do not hesitate to contact me. Fixed Generator Worksheet Page 5 of Four VIL. GENERATOR DATA SHEET 1. Running Load (KW) 20KW Concrete Pad Dimensions 2. Starting Load (KW) 30KW peak Length: 10 feet 3. Is load baing stepped in? No Width: 4 feet 4. Generator Specifled (KW) 50 KW (62.5 KVA) 5. Generator Voitage 120/240 Depth: 6-inches 6. Single or Three Plase Single 7. T'ype of Controls Automatic Maaual 8. Type of Fuel Gas Diesel Prapane Other Aduitionll Informatlon/remarls (Select spprepriately): Generntor Type: Fixed a Portable Generator on slab, not in Special Flood Hazard Area- celevant codes and standards are: stated in the application's Scope of Work U Generator on slab, in Special Flood Eazard Area- relevant codes and standards are stated in the application's! Scope of Work AND: A letter provided by flondplain manager stating project complies with' local floodplain ordinance Elevated generator, not in Special Flood Hazard Area- relevant codes and standards are stated in the application's Scope of Work AND: Certification from a Georgia registered engineer that the elevating structure is designed for the anticipated load to the structure iacluding but not limited to wind, flood, snow, seismic Elevated generator, in Special Flood Hazard Area- celevant codes and: standards are statud in the application's Scope of Work AND: A letter provided by the floodplain manager stating praject complies with lacal floodplain ordinance Certification funi a Oeurgia registered engineer that the elevating structure is designed for the anticipated load lo tho structuro including but not limited o wind, Flood, snow, seismic (fp portable, provide transport, hook up, and fuel supply and storage requirements at multiple facilities and how those will be uxecuted. I certily that I have visited the project site, performed all necessary tests, and have verified that the attached calculated loads and generator specifications will meet all requirements of (his propused Installation 83 deseribed in the Appliention's description of work. aaly flaared Project Manager 06/08/2017 Signaure Title Date Casey Harris Donaldsan Electric Company Inc. 770-471-9500 ex.27 Print Name Organization Telephonel Number NOTES: L, Tho generator must be installed in accordance with all applicable local and national building and electrical cudes, in addition to Exhibit "C" Generator Codes and Standards. 2. Please attach available information 00 proposed equipment, load and sizing data, etc. 3. The Applicant should devetop and implement a generator maintenance plan which includes periodically exercising the gencrator under load, THIS FORM MUST BE SIGNED BY A CERTIFIED ELECTRICIAN Revised 11/23/16 qPublic.net" Rockdale County, GA Summary ParcelNumber 0050020008 Location/ Address 34P5WUNONCIVRCHAD Lega'Description HWY: 138ACOOKRD (Note;Nott tol be usedonk legaldocuments) Class E1-Exempt (Note: Thisisfor taxpurposes only. Nott tol be usedi forz zoning.) Zoning AR TaxDistrict COUNTY (District01) Millage Rate 45.61 Acres 1 Homestead! Exemption No(SO) Landlot/District 155/11 Water Well Sewer Septic" Tank Electric Electricity Gas NoGas Topography Rollng Drainage Good RoadClass State Parcell Road Access Paved Vlew! Map Owner ROCKDALECOUNTY POBOX289 CONYERS, GA 30012 Land Type Description Catculation! Method SquareFactage Frontage Depth Acres ats RES RURALUNDER: 10AC Acres 43,560 0 a 1 1 Commerclal Improvement Information Description 15Flre Statians/Staffs Value $50,800 Actual Yearl Built 1975 Effective YearBullt 1984 Squarel Feet 2400 Walll Helght 12 Wall Frames Exterior Wall Roof Cover Interior) Walls Floor Construction Floorf Finish CellingFinish Lighting Heating Numberc afBulldings 1 Permits Permit Date Permit? Number Type Description 05/12/2018 18-003737 FIREI REPORT Sales Salel Date Deed Book/Page Plat Book /Page Sale. Price Reasan Grantor Grantee 1/1/1974 01450780 $0 ROCKDALECOUNTY Valuation 2018 2017 2016 Previous Value $63,500 $63,500 $63,500 LandValue $18,000 $18,000 $18,000 ImprovementValue $50,800 $45,500 $45,500 AccessoryValue $0 $0 $0 Current Value $68,800 $63,500 $63,500 Photos Sketches mr 24 90 24 100 Nodataa availablei fort thefallovingr modules: RuralLand, Conservationl UseRural Land, Residential Improvement Information,! MobileHomes,Acesssorylnformation, Prebill Moblie! Homes. Thel Rockdale CountyBoarde ofA AssessorsOffice: makese everye effort top produce the mosta accurate information possible. Duet tot thet timel lapse Developed by betweens sales ando deeds! beingr recarded, no warranties, expressed ori implied,a arep provided for thet datal herein, its use, or Interpretation. The Schn neids assessmenty values aref fromt theP Prellminary201B taxo digest.Alld datal Iss subject to change at: anyt time. OLOSPAT Last Datal Upload: 7/10/2018, 7:48:52AM BOARDS oE COMMISIONER ROCKPALECOUNTY BMERGENCK MANAGITMIENFAGENGY 02 NESBITT, SR., CHAIRMAN SHBRRI L. WASHINGTON, ESQ. COMMISSIONERI POSTI Dan Morgan, GA-ACEM DR. DOREBN WILLIAMS, COMMISSIONER Post I Dicector a-EndsgESN ORPICE: 770-278-8401 FACSIMILE 770-278-8930 June 7, 2017 GEMA/ / HS Hazard Mitigation Assistance Grant Program Dear GEMA Hazard Mitigation Grant Specialist, As the Director of EMA for Rockdale County, GA, endorse and support this request for a fixed generator to be placed at the Fire Station #4 site on Union Church Road. This particular fire station is in the far southern section of our county and serves an area that normally receives the first severe weather that enters our county, The majority of the roads in their territory are county maintained, two-lane roads with large trees. Power outages due to storm damage are a real and reoccurring issue with their power supply. It is staffed with full-time firefighters and houses a fire engine and a brush truck. This station also provides the first response EMS service to the community in this area. In receiving this grant and installing the generator, this fire station will gain the abllity to be fully operational during power outages and be able to continue to serve the community during the times of severe need. Thank you for your consideration and approval of this request. Sincerely, 4) Dan Morgan Director Rockdale County EMA 1496 Rockbridge Rd NW Conyers, Ceorgi 30012 www. rockdalecenuniygsgow 1.5.3 Rockdale County Mitigation Objectives Mitigation objectives are courses of action designed and intended to achieve the goal. These are not as specific as individual actions, but are more general, and encompass various other actions. Rockdale County's natural hazard mitigation objectives Include the following: Objective 1.2: Increase resilience of critical facilities (including shelters) to the effects of SEVERE SUMMER THUNDERSTORM. Table 6.2-5 STAPLEE Ranking Summary (All Hazards) Action STAPLEE Numbor Score Ranking A-1.2.2 Instali fixed emergency generators at esch of the nine Rockdale County Fire Stations 5.11 9 Table 6.2-7 Objsctive 2.4:Increase Lavel of Redundancy to Ensure Continuation of Emergency Operations in Rockdale County and the City of Conyars Existing and Potential Now Old Actlon item Deseription Reaponalble Anticipated Funding Timeframe Priority No. No. Depariment Cost Source A-1.2.2 5.30-3 Install fixed emergancy Rockdale Flre $180,000 Publc and Private 38 monthe Generators ate esch ofthe grants andlar nine county fire atations govt. budgets Rockdale County HMGP 4400 Generator Application Environmental Documentation Rockdale County Generator Fire Station #4 3601 Union Church Rd. Stockbridge, GA 30281 Facility Year Built: 1974 This application seeks funds to purchase a 50 KW. fixed diesel generator for Rockdale County Fire Station #4. This generator will maintain electric power in the event of loss during severe storms and other natural hazards to ensure uninterrupted operations of this critical facility. Per the mamyfacturer recommendations; the minimum dimensions of the concrete pad the generator will be 10 feet by 4feet by 10 inches. 7 - 5 TN 2 Et - SES E TEBRE ki 4 1 & 4 9 Cunonchurd hencluichi Unoncht Rd a A f a a 1) / 8 6 - & 8 a a 9 - a 9 - - - / e E o * E 8 * I a - 8 à - : - a 3 € t & a : e 5 e AEIS 6 S & 5 a F & . - € & & * * 3 :: 8 5 a # - * - 4 a de - e * 3 4 D 8 a R de 1 3 I I + £ 1 I E - 1 8 - R - - a 5 E I # * 1 9 I 5 : E E S e 2 - : a 3 a - 9 3 : E a GRURS VANAT NION 9 opas ) * d e % Rockdale County HMGP 4400 Generator Application BCA Documentation HMGP 4400 Rockdale County BCA Summary Lacation BCA Prolect Actual Project Fede Share Benefits BCR Cost Cost Rockdale County Fire Station #4 (Fixed Generator) $71,854 $53,250 $39,938 $0 0.00 Total $71,854 $53,250 $39,938 s0 0.00 12 Jul 2018 Project: Rockdale County FS #4 Pg1 of 5 Total Benefits: $ Total Costs: $71,854 BCR: 0.00 Project Number: #01 Disaster #: 4297 Program: HMGP Agency: Rockdale County State: Georgia Point of Contact: Dan Morgan Analyst: DeAngelo Bryant Project Summary: Project Number: #01 Disaster #: 4297 Program: HMGP Agency: Rockdale County Analyst: DeAngelo Bryant Discount Rate: 0.070 Point of Contact: Dan Morgan Phone Number: 770-278-8441 Address: 1496 Rockbridge Road, Conyers, Georgia, 30012 Email: danmorgan@rockdalecountyga.gov Comments: Structure Summary For: Rockdale County Fire Station #4, Georgia, 30650, Rockdale Structure Type: Building Historic Building: No Contact: Dan Morgan Benefits: $0 Costs: $71,854 BCR: 0.00 Mitigation Hazard BCR Benefits Costs Other flood proofing measures Damage-frequency Assessment 0.00 $0 $71,854 Version: 5,3.0 12 Jul 2018 Project: Rockdale County FS #4 Pg2of5 Total Benefits: $ Total Costs: $71,854 BCR: 0.00 Project Number: #01 Disaster #: 4297 Program: HMGP Agency: Rockdale County State: Georgia Point of Contact: Dan Morgan Analyst: DeAngelo Bryant Structure and Mitigation Details For: Rockdale County Fire Station #4, Georgia, 30650, Rockdale Benefits: $ Costs: $71,854 BCR: .00 Hazard: Damage-Frequency Assessment - Hurricane Wind Mitigation Option: Other flood proofing measures Latitude: Longitude: Project Useful Life: 19 Mitigation Information Basis of Damages: Historical Damages Number of Estimated Damage Events: 0 Number of Events with Know Recurrence Intervals: 0 Version: 5.3.0 12 Jul 2018 Project: Rockdale County FS #4 Pg3of 5 Total Benefits: $ Total Costs: $71,854 BCR: 0.00 Project Number: #01 Disaster #: 4297 Program: HMGP Agency: Rockdale County State: Georgla Point of Contact: Dan Morgan Analyst: DeAngelo Bryant Building Fire Station: Number of People Served by this Fire Station: 10,339 Type of Area Served by this Fire Station: Suburban Distance in miles between this fire station and the fire station that would provide fire protection for the geographical area normally served by this fire station: 7.30 Fire Station Provide Emergency Medical Services (EMS)? Yes Distance in miles between this fire station and the fire station that would provide EMS for the geographical area normally served by this fire station? 7.30 Version: 5.3.0 12 Jul 2018 Project: Rockdale County FS #4 Pg 4 of 5 Total Benefits: $ Total Costs: $71,854 BCR: 0.00 Project Number: #01 Disaster #: 4297 Program: HMGP Agency: Rockdale County State: Georgia Point of Contact: Dan Morgan Analyst: DeAngelo Bryant Historic Damages Before and After Mitigation Analysis Year: 2018 Analysis Duration: 44 Utilities ($/day): Year Built: 1975 User Input Analysis Duration: Buildings ($/day): $18,923.07 Roads/Bridges ($/day): Damages Before Mitigation Damages After Mitigation Social Benefits Mental Stress and Anxiety Lost Productivity Number of Person: 0 Number of Worker: Treatment Costs per person: $2,443.00 Productivity Loss per person: $8,736.00 Total Mental Stress and Anxiety Cost: $0.00 Total Lost Productivity Cost: $0.00 BCR Calculation Results Expected Annual Damages Before Expected Annual Damages After Expected Avoided Damages After Mitigation Mitigation Mitigation (Benefits) Annual: $0 Annual: $0 Annual: $0 Present Value: $0 Present Value: $0 Present Value: $0 Mitigation Benefits: $0 Mitigation Costs: $71,854 Benefits Minus Costs: ($71,854) Benefit-Cost Ratio: 0.00 Cost Estimate Project Useful Life (years): 19 Construction Type: Mitigation Project Cost: $53,250 Detailed Scope of Work: Yes Annual Project Maintenance Cost: $1,800 Detailed Estimate for Entire Project: Yes Final Mitigation Project Cost: $71,854 Years of Maintenance: 19 Cost Basis Year: Present Worth of Annual Maintenance Costs: $18,604 Version: 5.3.0 12 Jul 2018 Project: Rockdale County FS #4 Pg 5 of 5 Total Benefits: $ Total Costs: $71,854 BCR: 0.00 Project Number: #01 Disaster #: 4297 Program: HMGP Agency: Rockdale County State: Georgia Point of Contact: Dan Morgan Analyst: DeAngelo Bryant Construction Start Year: Estimate Reflects Current Prices: Yes Construction End Year: Project Escalation: JustfreationAtaehments Field Description Attachments Annual Project Maintenance Cost Estimate based on other projects. Prime Power PO Generator Maint Rockdale example.pdf Historic damages before No utility outage data from applicant. mitigation Mitigation Project Cost Vendor quote. Rockdale county budget.pdf Project useful life FEMA Standard Year Built Tax assessor 4297 Rockdale County qPublic.pdf Version: 5.3.0 Donaldson Electric Company inc, 9625 S. Main St. Bldg. C Jonesboro, Ga. 30236 (770) 471-9500 ex. 27 June 8, 2017 Deputy Chief Joel Yoder Rockdale County Fire Station #4 Job: Provide and Install a! 50KW diesel generator and 200-amp automatic transfer switch as follows: 1. Provide and install a new 200-amp service disconnect switch on exterior wall next to existing meter, 2. Provide and Install a new 200-amp automatic transfer switch on exterior wall down from existing meter. 3. Provide and Install a new 200-amp feed between the existing meter and the new disconnect switch, Connect to line side of disconnect switch and leave in meter for change over. 4. Provide and install a new 200-amp feed from disconnect switch to transfer switch. Connect to load side of disconnect and line side of transfer switch. 5. Provide and install a new 200-amp feed fram transfer switch to existing wireway in electrical room. Connect to load side of transfer switch and leave in wireway for change over. 6, Upon owner's approval, shutdown power to building. 7. Remove existing feed from meter to existing disconnect Inside electrical room. 8. Connect new feed from item #3 above to load side of meter. 9. Connect new feed from item #5 above to existing tap wires in wireway to re-feed existing panels. 10. Remove old disconnect switch from inside electrical room. 11. Restore power o building. 12. Pour new concrete pad for generator down wall from service equipment. 13. Provide and install a new 50 KW diesel generator on new pad. Delivery and setting of generator included. 14. Provide and install a new 200-amp feed from generator to transfer switch. Connect to generator and generator side of transfer switch. 15. Provide and install 120-volt circuits from existing panel to generator for block heater and battery charger. Total of 2. 16. Provide and install contral wiring from generator to transfer switch and connect. 17. Provide and install remote annunciator panel inside fire station bay area. 18. Provide and install wiring connection between annunclator panel and generator system and connect. 19, One tank of fuel included for start and testing. 20. Start and test of generator by Cummins Power South Included. 21. Two-hour load bank kest at start-up by Cummins Power South included. 22. 5-year warranty of generator system by Cummins Power South included. 23, 5-year maintenance plan by Cummins Power South Included. 24. All work to be performed during normal business hours. Monday through Friday, 7am to 3pm. 25. All permits, taxes, and insurance included. Total Price: $53,250.00 Sincerely, Casey R. Harris Project Manager Thank you for the opportunity to provide this quotation. If you require any further assistance, please do not hesitate to contact me. Purchasa Order ROCKDALE COUNTY BOC 15 FINANCE-ACCOUNTS PAYABLE Purchase OrderNo. 117118 POI BOX 289 Dite 4/23/2018 CONYERS GA 30012 - Exchange! Rate 0.0000000 Bill To: Rockdale County FINANCE-ACCOUNTS PAYABLE Vendor: 52740 PO BOX 289 PRIME POWER SERVICES INC CONYERS GA 30012 8225 TROON CIRCLE AUSTELL GA 30168 Ship To: STATION #9 - WALKER ROAD 2009 WALKER ROAD CONYERS GA 30094 - Changed Sinçe the Previous Revlalon Bhipplng Mathod Paymant Terms Confim With Page 435 F.O.B. Destination On Recelpt MARIAN MCDANIEL 1 LN 1 onNiniber pooption Rect Date UM Ordgred Unts Riide EXE Prica - Reference Nomber FOR 1 GENERATOR MAINTENANC FIRE STATION #9 (7/1/18 6/30/19) 4/23/2018 Each 1.00 $1,800. 75 $1,800.75 GENERATOR MAINTENANCE None 2 0/0/0000 0.00 $0,00 $0.00 Subtotal $1,800.75 Trede plecount i $0.00 Fracht $0.00 Mscellaneous $0.00. Ordered By: MARIAN MCDANIEL Tax - $0.00 Approved By: Jina Malane OrderTotal $1,800.75 Received By: PURCHASE ORDER VALID ONLY FOR GOODS, QUANTITIES & PRICES SHOWN. ALL ITEMS SUBJECT TO VERIFICATION. Fixed Generator Worksheet Page 3 of Four Please include a power outage report for the critical facility which includes weather related events from A minimum of three difterent years, refer to History ofHazards section. Power Outage Report Attached x Ves D No V. Facility and Value of Service Data 1. For Water or Waste Water Serviçes Number of meters: 2. For Hospitals Number of people served by this hospital: What is the distance in miles between this hospital and the hospital that would treat these people in the event this hospital was noperative: Number of people served by the nearest hospital: Ifservice remained but displaced ta new location, provide the number of days displaced and costs_ 3. For Police Stations Type of station Metropolitan a City Rural Number of people served by this police station: Number of police officers who work at this location: Number of police officers who would not work at this location in a power outage: Ifservice remained but displaced to new location, provide the number of days displaced and costs_ 4. For Fire Stations Type of stulion a Urban Suburban Rural J Wilderness (from USDA's Urban Influence Codes) Number of people served by this fire station: 10.339 Distance in miles to next closest fire station that has backup power Z3miles Does Fire Station Provide EMS L- Yes No IfFire Station provides EMS (Distance in miles to next closest fire station that could provide EMS service and has backup power): 7.3n miles 5. For EOC Type of EOC: a Stand-alone structure - Part of an existing structure Usc of existing structure: Operation of EOC: a Full time, daily a Temporary, only upon activation Annual Operating Budget: Average Number of Days ofUse per year: 6. For Other Facility Arnual budget(s) for the department(s) aftected by loss of facility: lfservice remained but displaced to new location, provide the number of days displaced. and costs_ Revised 11/23/16 ja 8 3 $ 4 & 4 A € p uww / 2 $ a AEREL a a à S a 4 1 ABA 4W B % 8 /, / AssVs y 3 % e Uhlan. 8 W w / & B S B 3 8 3 a ! 3 "ya 8 Puyinos , 8 A 2 L & pu upsny I 1 6 1 Rd PuA wuENg y, 3 à , PI $ a s 5 PHyw d : PIONS ! qPublic.net" Rockdale County, GA Summary Parcell Number 0050020008 Location Address 3601 SWUNIONCHURCHRD LegalDescription HWY 138&COOKR RD (Note: Natt tobel used on! legale dacuments) Class El-Exempt (Note; Thisi isfort taxp purposes only. Nott tobe used for zoning) Zontng AR TaxDistrict COUNTY/District01) Millage Rate 45.61 Acres 1 Homestead! Exemption No(SO) Landlot/District 155/11 Water Well Sawer Septic Tank Electric Electricily Gas NoGas Topography Roling Dralnage Good Road Class State Parcel! RoadAçcess Paved View Map Owner ROCKDALECOUNTY POBOX289 CONYERS, GA30012 Land Type Descriptlon Calçulation! Method Squarer Footage Frontage Depth Acres Lots RES RURAL UNDER: 10AC Acres 43,560 0 0 1 1 Commercial Improvement Information Description 15Flre: Stations/Staff- -S Value $50,800 Actual' Vear Bullt 1975 Effective) Vear Built 1984 Square Feet 2400 WalHeight 12 WallF Frames Exterlor Wali Roof Cover Interlor Walls Floor Construction Floor! Finish Celllag Finish Lighting Heating Numbern of Buildings 1 Permits PermitDate Permit Number Type Description 05/12/2018 18-003737 FIREI REPORT Sales Sale Date DeedBook/Page PlatBook/Page Sale Price Reason Grantor Grantee 1/1/1974 01450780 $0 ROCKDALECOUNTY Valuation 2018 2017 2016 Previous Value $63,500 $63,500 $63,500 Landy Value $16,000 $18,000 $18,000 Improvement' Value $50,800 $45,500 $45,500 AccessoryValue $0 $0 $0 CurrentV Value $68,800 $63,500 $63,500 Photos Sketches 300 24 R 24 09 Nodatai avallable for the following modules: Rurall Land, Conservationt Usel Rurall Land, Residentiall Improvement Information, Mobilel Homs.Arsaylfemsatont Prebll Mobilel Homes, The Rockdale County BoardofA Assessors Officer makese everyeffort to praduce ther most: accuratei information possible. Duet to the time lapse Developed! by betweens sales and deeds belng recorded, nov warranties, expressedo or implied,a areprovidedi for thedatal herein, Itsu use, or interpretation. The Schneider assessment values aref from the! datal 6 Preliminary2018t taxd digest.AH issubjecttochange: ata anytime. OCOSPATIAL Last Datal Upload: 7/10/2018, 7:48:52 AM