Town of Sedgwick Meeting Agenda Monday, June 9th, 2025, 6:00PM Public Comments Information Ifyou wish to address the Board ofTrustees, there is a "Comment from the Public" scheduled time. Comments on Agenda items will be allowed following the presentation or Board deliberation. Your comments will be limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments. I. Call to Order and Pledge Allegiance II. Approve the Agenda III. Approval of Minutes from last Meeting(s) IV. Approval of Bills V. Comments from the public VI. Monthly Reports Clerk's Office i. Sam's probationary status has been completed, and I am pleased with her progress. Her insurance will start July 1st and salary increase to $16.00 per hour. ii. Dannah won't be here this time, see email VII. Maintenance Mayor Board of Trustees VIII. New Business Melinda Culley by Phone for Nuisance Ordinance questions and information Cassie Kizer SCED New Tree Removal/Trim Grant Project IX. Old Business X. Executive Session (If needed) SEAL XI. Call to Adjourn COLORADO Posted. June 6th 2025 by Samantha Owens Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting Kim Quayle-May, Town Clerk, Phone (970) 463-8814, or FAX (970) 463-5537.. At least a 48 hour advance notice prior to the scheduled meeting would be appreciated so that arrangements can be made to locate the requested auxiliary aid(s). Un-official May 12th, / 2025 Town of Sedgwick Record of Proceedings May 12th, 9 2025 Members Present: Danny Smith, Jaime Anchondo, Dale Jones, Roger Munson, Traci Colbeck, Bailey Nail and Peggy Owens. Employees Present: Kim Quayle, Sam Owens Call to Order: The Town Board met in regular session. A quorum was verified, and the meeting was called to order at 6:00 pm by Mayor Danny Smith Roll Call Mayor Danny Smith Here Traci Colbeck Here Bailey Nail Here Peggy Owens Here Roger Munson Here Dale Jones Here Jaime Anchondo Here Approval of Agenda Motion: Approval of Agenda Traci Colbeck made a motion to approve the agenda; Dale Jones seconded, all in favor; none opposed, motion carried. Approval of Minutes Traci stated she wanted her last name to stay as Colbeck, otherwise there were no corrections. Motion: Approve the minutes Dale Jones made a: motion to approve the minutes; Peggy Owens seconded, all in favor; none opposed, motion carried. Bills (Published in Julesburg Advocate) Jaime Anchondo asked about 21st Century finance charge, it wasn't paid the month before because it was credited, then reorderèd. What are the UNCC Tickets about? Replied that those are our 811 call in locates before you dig. The reimbursement on the trees, did that show up last month or this month? Does it show as a separate line item? It'si in with the total deposits to the general fund. Was issued from the General Fund and reimbursed to the same fund. Motion: Bills Roll Call Vote Traci Colbeck made a motion to pay the bills, Dale Jones seconded, all in favor; none opposed, motion carried. Roll Call all approved. Public Comments - reminded they will have 3mins. Lupe Casias - Clarification ofl Nuisances, has issues with the weeds being tall and dry at the Old Football Field next to the high school. Wondering how we go about taking care of this like sending letters referencing the Nuisance". Mayor responded that the issue should be brought to him. Clerk's Office Reimbursement was issued from CSU Forestry Grant. Page 1 of 3 Un-official May 12th, / 2025 Natures of Sedgwick Retail license and Cultivation license requesting renewal. Attention was brought up that there has been no violations or issues of concern. The State requires them now to renew every two years. Motion: Traci Colbeck made a motion to approve Natures license renewals. Peggy Owens seconded, all in favor, none opposed, motion carried. Maintenance Richard hurt his back sO he hasn't done a whole lot Eddie is doing a pretty good job, he's done a lot of mowing, Duane has been helping with trash pick-up. Mayors Report Boys have been doing good work. Board ofTrustees Traci Colbeck Do we want to do a vote on the theme for Harvest Fest this year? Do you want plaques for honorary citizens or, we can do booths with a DJ for Nori and the Firetruck for Jason? Annie Sittner does print t-shirts and Samantha stated she would help dot- shirts too. We have a food truck "Snake Pit" that stood us up several times now that park by the Bar. Jaime Anchondo O Ihave something to say for Harvest Fest, I don't think my wife and I are going to do the Rodeo on Saturday this year. We want to spend time with our kids. Traci asked if any suggestions on who might want to doi it. Jaime said Crook may step in and help. Dale Jones Crossed paths with Danny from Hill Billy Demons, when posted on Facebook Hill Billy Demons was a little upset. Traci responded that she has a whole new picture of them and set up for the Harvest Festival brochure. Troy Anderson flies drones and would like to capture some oft the Festival. Roger stated they have a guy already that flies drones for the demolition derby. We: might be able to get him.. he'll only do the Derby. Traci suggested to talk to David Carlson, he's got a license and SO do his kids. New Business Dannah Koeniger GMS - Update on Sewer Project: We are still in process and just an update on talking about the permits. Higher restrictions on about 30 other locations, taking more time from our engineers to assist these other locations and getting them in compliance SO that is taking a precedence. Hoping next month I will have a better update. Right now I do not. Thank God you are going to use evaporative, otherwise you would have to go through this other testing that is costing $16,000-20,000 that these other locations are going to have to pay. It's not an excuse, you are still a priority. But that's s the energy we are focusing on right now and unfortunately, some of our other clients have to wait a little longer. Danny asks, sO that means that we are just getting pushed back further cause we aren't as urgent as these other folks are? Unfortunately, the State put a lot more unreasonable permits on other communities. Ihope there is more information by next month. Cassie Kizer - SCED by phone: Update on tree grant, reimbursement has been issued. Plan to create a proposal on replanting new trees from replacing removals. The grant does not cover stump removal. The grant will cover labor to replant the new trees. We are going to get it in the works get trees ordered and Page 2 of 3 Un-official May 12th, / 2025 delivered by this fall or next spring. I wanted to see if the Town would entertain donating $250.00 again this year, sponsoring for the Thursday Night Out Project. Motion: Dale Jones made a motion to approve the donation of $250.00 to SCED for the Thursday Night Out Project, Peggy Owens seconded, all in favor; none opposed, motion carried. Rhonda Graham - Monthly Updates from Sedgwick County Chamber: Not present. Old Business: None Meeting Adjourned: Motion: At 6:42 pm, Dale Jones made a motion to adjourn, Traci Colbeck seconded, all were in favor, none apposed, motion carried. Mayor Attest: Town Clerk SEAL Page 3 of 3 8:38 AM Town of Sedgwick 06/05/25 Profit & Loss Accrual Basis May 2025 May 25 Ordinary Income/Expense Income 4122 - Current PropertyTaxes 6,459.02 4142 . Specific Ownership Taxes 131.86 4152 - Interest on Taxes 0.00 4172 - Sales Tax 14,076.09 4212 - Cigarette Tax 10.21 4222 * Road and Bridge 1,092.84 4232 * Motor' Vehicle 71.63 4300 - Utilities Clearing 1,746.22 4323 - Water Sales 5,687.67 4333 . Sewer Sales 4,096.90 4386 Trash Collections 2,541.75 4392 - Other Income 4392.1 . Occupation Tax 45,896.86 4392.2 Excise Tax 24.60 4392.3 . State of Colorado 10,649.57 4392.4 Lodging Tax 16.00 4392. * Other Income Other 250.00 Total 4392 Other Income 56,837.03 4393 Other Income 1,166.01 4412 - Highway' Use Tax 1,241.76 4422 - License Fees 30.00 4802 * Interest Income 20,811.98 Total Income 116,000.97 Gross Profit 116,000.97 Expense 6002 . County Treasurer's Fees 154.04 6022 - Payroll Taxes GG 78.57 6032 Office Expense - GG 459.45 6042 * Professional Services - GG 700.00 6052 - Insurance and Bonds GG 3,453.20 6062 - Supplies and Maintenance - GG 261.50 6092 - Miscellaneous - GG 692,2 Charitable Contributions 250.00 6092 - Miscellaneous - GG - Other -150.00 Total 6092 Miscellaneous - GG 100.00 7063 Supplies & Maintenance Water 779.03 7800 . Salaries Clearing 7806 * Salary-Ed Smith Jr. 72.10 7809 - Salary-Richard M Kehm 4,219.94 7820 * Salary. - Kim E Quayle 3,032.64 7825 - Salary-Eduardo Sanchez 3,512.29 7800 * Salaries Clearing Other 2,866.05 Total 7800 Salaries Clearing 13,703.02 7990 Supplies and Maint. Clearing 228.80 7995 * Payroll Taxes Clearing 1,041.35 Total Expense 20,958.96 Net Ordinary! Income 95,042,01 Net Income 95,042.01 Page 1 11:26 AM Town of Sedgwick 06/04/25 Trial Balance Accrual Basis As of May 30, 2025 May 30, 25 Debit Credit 1021 Cash on Hand 87.09 1022 * Points West Bank Checking 513,955.42 1029 * Savings:1030 Points West:1031 - 9240 26,793.54 1029 - Savings:1034- * Cash in Savings Lottery 12,986.85 1029 - Savings:1040 Points West Bank:1043 . Water Surcharge Account 85,044.11 1029 - Savings:1050 Equitable Savings:1051 * 05-4505160 40,037.01 1070 * COLOTRUST:1071 General Fund #2 Water Plus 1,297,444.63 1070 * COLOTRUST:1072 . General Fund #4 - General Plus 1,260,756.47 1070 . COLOTRUST:1073 * General Fund #3 CIP Plus 1,363,742.55 1070 . COLOTRUST:1074 General Fund #1 - Sewer CIP 1,654,720.15 1081 - Cash - County Treasurer 238.98 TOTAL 6,255,806.80 0.00 Page 1 1:33 PM Town of Sedgwick 06/05/25 Trial Balance Accrual Basis As of May 30, 2025 May 30, 25 Debit Credit 1021 Cash on Hand 87.09 1022 - Points West Bank Checking 513,955.42 1029 - Savings:1030 Points West:1031 - 9240 26,793.54 1029 * Savings:1034 Cash in Savings Lottery 12,986.85 1029 - Savings:1040 * Points West Bank:1043 - Water Surcharge Account 85,044.11 1029 * Savings:1050 . Equitable Savings:1051 . 05-4505160 40,037.01 1070 - COLOTRUST:1071 General Fund #2 Water Plus 1,297,444.63 1070 - COLOTRUST:1072 : General Fund #4 General Plus 1,260,756.47 1070 - COLOTRUST:1073 General Fund #3 CIP Plus 1,363,742.55 1070 * COLOTRUST:1074 General Fund #1 - Sewer CIP 1,654,720.15 1081 . Cash. County Treasurer 238.98 TOTAL 6,255,806.80 0.00 Page 1 1:35 PM Town of Sedgwick 06/05/25 Profit & Loss Accrual Basis May 2025 May 25 Ordinary Income/Expense Income 4122 . Current PropertyTaxes 6,459.02 4142 * Specific Ownership Taxes 131.86 4152 Interest on Taxes 0.00 4172 . Sales Tax 14,076.09 4212 Cigarette Tax 10.21 4222 - Road and Bridge 1,092.84 4232 . Motor Vehicle 71.63 4300 - Utilities Clearing 1,746.22 4323 - Water Sales 5,687.67 4333. . Sewer Sales 4,096.90 4386 . Trash Collections 2,541.75 4392 Other Income 4392.1 Occupation Tax 45,896.86 4392.2 - Excise Tax 24.60 4392.3 * State of Colorado 10,649.57 4392.4 Lodging Tax 16.00 4392 Other Income - Other 250.00 Total 4392 Other Income 56,837.03 4393 . Other Income 1,166.01 4412 Highway Use Tax 1,241.76 4422 * License Fees 30.00 4802 Interest Income 20,811.98 Total Income 116,000.97 Gross Profit 116,000.97 Expense 6002 . County Treasurer's Fees 154.04 6022 - Payroll Taxes GG 78.57 6032 * Office Expense GG 459.45 6042 - Professional Services - GG 1,100.00 6052 - Insurance and Bonds - GG 6,906.40 6062 . Supplies and Maintenance - GG 455.40 6072 * Telephone - GG 273.94 6092 * Miscellaneous - GG 692.2 Charitable Contributions 250.00 6092 - Miscellaneous GG - Other -23.17 Total 6092 Miscellaneous GG 226.83 6102 Utilities TH- GG 341.24 6142 Street Lighting 226.89 6462 - Supplies and Maintenance Park 120.00 7063 - Supplies & Maintenance - Water 1,301.53 7073 * Utilities - Water 361.04 7173 - Utilities - Sewer 66.08 7346 * Landfill - Trash 768.69 7800 * Salaries Clearing 7806 * Salary-Ed Smith Jr. 72.10 7809 * Salary-Richard M Kehm 4,219.94 7820 - Salary Kim E Quayle 3,032.64 7825 - Salary-Eduardo Sanchez 3,512.29 7800 * Salaries Clearing Other 2,866.05 Total 7800 Salaries Clearing 13,703.02 7990 * Supplies and Maint. - Clearing 540.71 7994 - Utilities Clearing 657.77 7995 . Payroll Taxes Clearing 1,041.35 Total Expense 28,782.95 Net Ordinary Income 87,218.02 Net Income 87,218.02 Page 1 9:37 AM Town of Sedgwick 06/06/25 Check Detail May 13 through June 9, 2025 Num Name Memo Account Pald Amount Points West Cardmember... 1022 Points West Bank Ch.. CPNO.. Postage Utility Billing 6032 Office Expense GG -86.14 General office supplies, notebooks for Maiintenance 6032 Office Expense GG -28.40 Business Checks and Envelopes 6032 Office Expense GG -195.55 TOTAL -310.09 IRS Auto Withdraw 1022 Points' West Bank Ch.. Payroll Taxes for April 2025 7995 Payroll Taxes Clearing -2,476.86 TOTAL 2,476.86 13618 Sedgwick County! Econo... Donation for Thursday Night Out Sponsor 1022 Points West Bank Ch.. Donation for 2025 SCED Thursday Night Out Sponsor 692.2 Charitable Contributio... -250.00 TOTAL -250.00 13619 PVS DX, INC 737000093-25 1022 Polnts West Bank Ch... 73700.., Sodlum Hypo delivered In. January 7063 Supplies & Maintenan... -759.03 TOTAL -759.03 13620 Frank Martin Finished the Town Sign Paintings 1022 Points West Bank Ch... Completed both Town sign paintings 6042 Professional Services -700.00 TOTAL -700.00 13622 Edward D Smith Payroll 1022 Points West Bank Ch... Gross Payroll 7806 Salary-Ed Smith. Jr. -360.50 Social Security 7995 Payroll Taxes Clearing Medicaid 7995 Payroll Taxes Clearing TOTAL -332.92 13623 Richard M. Kehm Payroll 1022 Points' West Bank Ch... Gross Payroll 7809 Salary-Richard MK Kehm -4,219.94 Social Security 7995 Payroll Taxes Clearing Medicare 7995 Payroll Taxes Clearing Federal 7995 Payroll Taxes Clearing Colorado W/H 7995 Payroil Taxes Clearing AFLAC 7995 Payroll Taxes Clearing TOTAL -3,401.47 13624 Kim E. Quayle Payroll 1022 Points West Bank Ch... Payroll 7820 Salary- Kim E Quayle -3,001.50 Social Security 7995 Payroli Taxes Clearing Medicare 7995 Payroli Taxes Clearing Federal 7995 Payroll Taxes Clearing Colorado 7995 Payroll Taxes Clearing AFLAC 7995 Payroll Taxes Clearing Eye & Vision Ins. 7995 Payroll Taxes Clearing TOTAL 2,218.52 13625 Eduardo Sanchez Payroll 1022 Points West Bank Ch... Gross Payroll 7825 Salary-Eduardo Sanch... -3,289.41 Social Security 7995 - Payroll Taxes Clearing Medicare 7995 Payroll Taxes Clearing Federal 7995 Payrol! Taxes Clearing Colorado 7995 Payroll Taxes Clearing AFLAC 7995 Payroll Taxes Clearing WPCI Follow Up Deduction May 6092 Miscellaneous GG TOTAL -2,440.93 Page 1 9:37 AM Town of Sedgwick 06/06/25 Check Detail May 13 through June 9, 2025 Num Name Memo Account Paid Amount 13626 Samantha Owens Payroll 1022 Polnts West' Bank Ch.. Gross Payroli 7800 Salaries Clearing -2,257.62 Social Security 7995 . PayrollTaxes - Clearing Medicare 7995 Payroll Taxes Clearing Federal 7995 Payroll Taxes Clearing Colorado 7995 Payrolll Taxes - Clearing TOTAL -1,900.91 13627 AC-DC Water Works LLC ORC Services 1022 Points' West Bank Ch... ORC Monthly Contract Services 7063 Supplies & Maintenan... -400.00 Tank Insp., TCB Sample, Sod Hypo 7063 Supplles & Maintenan... -122.50 TOTAL -522.50 13628 CEBT Health nsura n ice 1022 Points West Bank Ch... 2025-07 Employee Health Insurance June 2025 6052 Insurance and Bonds 3,453.20 TOTAL. 3,453.20 13629 CenturyLink 334021765 1022 Points West Bank Ch... 33350... Phone lines and Fax line 6072 Telephone GG -273.94 TOTAL -273.94 13630 Clty of Wray N/E Regional Housing Planning Grant Match 1022 . Points West Bank Ch... May-25 Northeast Colorado Regional Housing Planning Grant Match City of W.. 6092 Misceilaneous GG -125.54 TOTAL -125.54 13631 Helena 1022 * Points West Bank Ch... 36826... Showdown 2. 2.5gals 6062 Supplies and Mainten... -92.90 TOTAL -92.90 13632 Highline Electric Ass'n May Electric 1022 Points West Bank Ch... Town. Water Pump-66552 7073. Utilities Water 204.96 New Shop 8280879 7994. Ullities Clearing -69.42 New Town 822186 6102 Utllties TH-GG -98.41 Museum 8426371 6102. Utilties TH-GG 122.06 Pumpi #2 40915 7073 Utilitles Water -156.08 Street Lights -41680 6142 Street Lighting -226.89 Sewer 62657 7173. Utilltles Sewer -66.08 Rodeo Grounds 6102 Utilties TH-GG -43.50 Community Center 6102 Utilities - TH-GG -77.27 TOTAL -1,064.67 13633 IDEAL Linens & Uniform 1022 Points West Bank Ch... 11274... Community center Linens, supplies and rugsi for Town Hall May 7990 Supplies and Maint. - -127.86 TOTAL -127.86 13634 Julesburg Family Market Account# 8814 1022 Points West Bank Ch... Plants for town pots 6062 Supplies and Mainten... -153,41 Manifold nose 60 sht: 3x5 spiral 6062 Supplies and Mainten.., -62.17 Hardware 6062 Supplies and Mainten... -25.00 TOTAL -240.58 13635 Lilttjohann Kauffman & P... 4th qtr tax prepi & calculations 2024 1022 Points West Bank Ch... May Bill ist qtr payroll taxes, W2s and 1099s 6042 Professional Services. -400.00 TOTAL -400.00 Page 2 9:37 AM Town of Sedgwick 06/06/25 Check Detail May 13 through June 9, 2025 Num Name Memo Account Pald Amount 13636 Logan Schmidt Window! Repair on Town Pick-up 1022 Points' West Bank Ch.. Window Repair in Town Pick-up 6062 Supplies and Mainten... -101.00 TOTAL -101.00 13637 Marick's Waste Disposal Portal Pofty Cleaning and Rent acct# 2095 1022 Points' West Bank Ch... Potty Cleaning May 2025 6462 Supplies and Mainten... -120.00 TOTAL -120.00 13638 Northeast colorado health... Bacteria Test 1022 Points West Bank Ch.. Water Bacteria Test 2025-05 7063 Supplies & Maintenan... -20.00 TOTAL -20.00 13639 S& WA Auto Supply 1022 Points West Bank Ch.. 4247-.. Hydraulic hose, fitings, Bolts Washers, Clamps, Radiator cap 7990 Supplies and Maint. -28.98 Warklight, frt. Oil, antlfreeze 7990 Supplies and Maint. . -41.98 Hydro Oil & Filter, Battery 7990 Supplies and Maint. -125.95 TOTAL -196.91 13640 Sapp Bros. Petroleum Petroleum 1022 Points West Bank Ch... Propane Town Hall 7994 Utilities Clearing -588.35 Propane Tank Inspection -Rent at Well, water dept & Shop 7990 Supplies and Maint. -360.00 TOTAL -948.35 13641 Sedgwick County Sales Landfill Fees 1022 Points West Bank Ch... Landfill Fees For Spring Clean-up 2025 7346 Landfill Trash -768.69 TOTAL -768.69 13642 SINGLEPOINT LLC New Sharp BP Copier Rental/Loan 1022 Points West Bank Ch... 100-9... New Copler Monthly Payment Invoice 18436296 7990 Supplies and Maint. -115.00 TOTAL -115.00 13643 UNCC (C0811) Tickets Issued Fees 1022 Points West Bank Ch... 85653 UNCC Tickets Issued Fees. 6092 Miscellaneous GG -1.29 TOTAL -1.29 Page 3 n - - p - X J - & e 2 & - 3 e 6 e 8 5 3 6 8 $ 9 8 8 S 8 - X x 0 X G x! S x - - - 8 5 - e g le