CITYO A Tina Hernandez Mayor FARMERSVILLE t CITY COUNCIL Mayor Pro Tem m l REGULAR MEETING AGENDA Araceli Ochoa FARMERSVILLE Councilmembers S June 9, 2025, 6:00 P.M. Gregorio Gomez Council Chambers = 909 W. Visalia Rd., Farmersville, CA Paul Boyer Armando Hinojosa Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, June 9, 2025 at 6:00 p.m. Pending no technical difficulties, the City Council meeting will also be streamed (for observation only) via Zoom and accessed as follows: Please dial 1-669-900-6833 Meeting ID: 564 0801 4312 Password: 023168 Rules for Addressing the City Council: Members of the public may address the City Council on matters within the jurisdiction of the City of Farmersville. Persons wishing to address Council concerning an item on the agenda will be invited to address the Council during the time that Council is considering that agenda item. Persons wishing to address Council concerning issues not on the agenda will be invited to address Council during the Public Comment portion of the meeting. When invited by the Mayor to speak, please step up to the lectern, state your name and city of residence, and make your comments. Comments are limited to two minutes per speaker. Americans with Disabilities Act Pursuant to the Americans with Disabilities Act, persons with disabilities who may need assistance should contact the City Clerk prior to the meeting at (559) 747-0458 ext. 1003 or via email at rgiovani@clyoffarmersvile-ca.gov 5:00 pm A. CALL TO ORDER CLOSED SESSION B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS- Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed two (2) minutes per person. C. ADJORN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS(S): Public Employment ($54957) City Attorney 6:00 pm (or, immediately following Closed Session) 1. CALL TO ORDER 2. ROLL CALL 3. INVOCATION City of Farmersville Page 1 4. PLEDGE OF ALLEGIANCE = Led by Mayor Hernandez 5. APPROVAL OF AGENDA 6. PUBLIC COMMENT - The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor. The public may also choose to submit a comment before the meeting via email. Public comments received via email will be distributed to the Council prior to the start of the meeting and incorporated into the official minutes; however, they will not be read aloud. Under state law, matters presented under public comment cannot be acted upon by the Council at this time. 7. PRESENTATIONS Mayor Tina Hernandez to Present Proclamation to Terry Family Barber Shop 8. CONSENT CALENDAR = Routine items approved in one motion unless an item is pulled for discussion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion. 8.1 Waive the Reading of Ordinance and Approve by Title Only. Action & Recommendation: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived. Submitted by: Rochelle Giovani, City Clerk 8.2 Minutes of the Regular Meeting May 27, 2025 Action & Recommendation: Approve as submitted. Submitted by: Rochelle Giovani, City Clerk 8.3 Local Housing Allocation Action & Recommendation: Approve as submitted. Submitted by: Rochelle Giovani, City Clerk 8.4 Police Department Emergency Dispatch Servies Contract 2025/2026 Action & Recommendation: Authorize the City Manager and Mayor to sign a Service Agreement with the County of Tulare for Emergency Dispatch and Communications services in the amount of $149,003.00. Submitted by: Jay Brock, Chief of Police 8.5 Consideration of a Resolution Establishing Two Annual City-Wide Yard Sale Events and Waiving Permit Fees for Participants. Action & Recommendation: Staff recommends that the City Council adopt Resolution 2025-015 establishing two annual city-wide yard sale events and waiving the standard yard sale permit fee for participants in those events. Submitted by: Daymon Qualls, City Manager 9. ACTION ITEMS 9.1 Military Service Banners Programs Action & Recommendation: Staff recommends that the City Council approve the implementation of a Military Service Banner Program for the City of Farmersville to honor those residents who have Served in the United States Armed Forces. Submitted by: Steven Thompson, Public Works Director City of Farmersville Page 2 9.2 Award the construction contract for the 2025 Street Improvement Project Action & Recommendation: Staff recommends that the City Council award the construction contract for the 2025 Street Improvement Project to Cal Valley Construction. Submitted by: Elsa Mejia, City Engineer 9.3 2025 Street Improvements Project Management & Inspection Fee Adjustment Action & Recommendation: Staff recommends that the City Council authorize the City Manager to execute a revised Task Order for 4Creeks increasing the construction project management and inspection service fees for the 2025 Street Improvements Project in the amount of $77,440, for a total of $146,440. Submitted by: Steven Thompson, Director of Public Works 10. PUBLIC HEARINGS None 11. DISCUSSION ITEMS 11.1 Discussion Regarding the Formation of a Chamber of Commerce Action & Recommendation: Staff recommends that the City Council receive and discuss this Item and provide direction on whether the City should facilitate or support community efforts to establish a Chamber of Commerce. Submitted by: Daymon Qualls, City Manager 12. COUNCIL REPORTS 13. STAFF COMMUNICATIONS 14. FUTURE AGENDA ITEM Description Responsible Party Agenda Date Urban Art-Murals and Sculptures City Manager TBD Senior Housing-Gardenia Apts. City Manager TBD Community Garden City Manager TBD Sewer DIF City Manager TBD ADU update City Manager TBD Farmers Market City Manager TBD Senior Discount for Utility Bills City Manager TBD Vendor Permit Study Session City Manager 7-14-2025 15. EXECUTIVE (CLOSED) SESSION 15.1 Litigation Pursuant to Cal Gov Code $54956.9 1. WWTP/Quad Knopf 2. Perez 15.2 Personnel Matters 54957(b) 1 Case 15.3 Public Employment ($54957) Consider appointment of City Attorney City of Farmersville Page 3 16. ADJOURNMENT = Farmersville City Council meetings are held in the Civic Center City Council Chambers at 909 W. Visalia Road in Farmersville, California beginning at 6:00 P.M. on the second and fourth Monday of every month unless otherwise noticed. Materials related to an Agenda item submitted to the legislative body after distribution of the Agenda Packet are available for public inspection in the office of the City Clerk during normal business hours. A complete agenda is available at WWW. dlyofarersylle-caus In compliance with the Americans with Disabilities Act & Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the office of the City Clerk at (559) 747-0458 ext. 1003. Notification prior to the meeting will enable the City to ensure accessibility to this meeting and/or provision of an alternative format of the agenda and documents in the agenda packet. AFFIDAVIT OF POSTING AGENDA I hereby certify, in conformance with Government Code Sections 54954.2 and 54956, that this agenda was posted in the bulletin board at the Farmersville Civic Center, 909 W. Visalia Road, as well as on the City of Farmersville's website www.cityoffarmersvlle-ca.gow, DATE & TIME POSTED: Thursday, June 5, 2025 Rochelle Giovani, City Clerk City of Farmersville Page 4 CIVY Mayor FARMERSVILLE CITY COUNCIL Tina Hernandez Mayor Pro Tem /l REGULAR MEETING AGENDA Araceli Ochoa FARMERSVILLE Councilmembers May 27, 2025, 6:00 P.M. Minutes Gregorio Gomez Council Chambers 909 W. Visalia Rd., Farmersville, CA Paul Boyer Armando Hinojosa Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Tuesday, May 27, 2025 at 6:00 p.m. Pending no technical difficulties, the City Council meeting will also be streamed (for observation only) via Zoom and accessed as follows: Please dial 1-669-900-6833 Meeting ID: of 35 8658 5299 Password: 855335 Rules for Addressing the City Council: Members of the public may address the City Council on matters within the jurisdiction of the City of Farmersville. Persons wishing to address Council concerning an item on the agenda will be invited to address the Council during the time that Council is considering that agenda item. Persons wishing to address Council concerning issues not on the agenda will bei invited to address Council during the Public Comment portion of the meeting. When invited by the Mayor to speak, please step up to the lectern, state your name and city of residence, and make your comments. Comments are limited to two minutes per speaker. Americans with Disabilities Act Pursuant to the Americans with Disabilities Act, persons with disabilities who may need assistance should contact the City Clerk prior to the meeting at (559) 747-0458 ext. 1003 or via email at rgiovani@clyoffarmersvile-ca.gov 1. CALL TO ORDER 6:01 pm 2. ROLL CALL Mayor Hernandez Mayor Pro Tem Ochoa Councilmember Gomez Councilmember Boyer Councilmember Hinojosa 3. INVOCATION Mayor Tina Hernandez 4. PLEDGE OF ALLEGIANCE = Led by Mayor Hernandez 5. APPROVAL OF AGENDA Council Action: It was motioned by Mayor Pro Tem Ochoa, seconded by Councilmember Boyer and unanimously approved with a 5-0 vote. 6. PUBLIC COMMENT The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes fort the total comment period, unless otherwise indicated by the Mayor. The public may also choose to submit a comment before the meeting via email. Public comments received via email will be distributed to the Council prior to the start of the meeting and incorporated into the official minutes; however, they will not be read aloud. Under state law, matters presented under public comment cannot be acted upon by the Council at this time. City of Farmersville Page 1 Hector Uriarte is requesting Council approval for GRID Alternatives to assist residents with the installation of solar panels, which could potentially reduce their electric bills by up to 50%. 7. PRESENTATIONS Tulare County EDC - Airica de Oliveira- tabled to a later Council meeting. Price Paige & Company - Anthony Gonzales - Independent Auditor's' Report - Year Ended June 30, 2024 Anthony Gonzales reviewed the audit with the Council and informed them that an unmodified opinion was issued, indicating that the financial statements are free from material misstatement and fairly presented. 8. CONSENT CALENDAR - Routine items approved in one motion unless an item is pulled for discussion. There will be no separate discussion of these matters unless a request is made, in which event the tem will be removed from the Consent Calendar to be discussed and voted upon by a separate motion. 8.1 Waive the Reading of Ordinance and Approve by Title Only. Action & Recommendation: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived. Submitted by: Rochelle Giovani, City Clerk 8.2 Minutes of the Regular Meeting May 12, 2025 Action & Recommendation: Approve as submitted. Submitted by: Rochelle Giovani, City Clerk 8.3 Warrant List for April 1, 2025 through April 30, 2025 Action & Recommendation: Approve as submitted. Submitted by: Daymon Qualls 8.4 Request from Farmersville Youth Baseball to waive admin fee for Event Permit. Action & Recommendation: Staff recommends that the City Council approve waiving the fee for the event permit for Farmersville Youth Baseball. Councilmember Boyer pulled Consent Item 8.4. Council Action: It was motioned by Councilmember Boyer, seconded by Councilmember Gomez to approve. Consent Items 8.1 - 8.3 and unanimously approved with a 5-0 vote. Consent Item 8.4 Councilmembers discussed the value of waiving fees for non-profit events and emphasized the need for consistency in the process. Concerns were raised regarding last-minute requests and their potential impact on City revenue. Suggestions included establishing a deadline for event applications and implementing a deposit system to ensure proper clean-up. A study session was proposed to review special event policies and vendor fees. Council Action: It was motioned by Councimember Gomez, seconded by Mayor Pro Tem Ochoa to approve Consent Item 8.4 and unanimously approved with a 5-0 vote. City of Farmersville Page 2 9. ACTION ITEMS 9.1 Fagundes Annexation and Residential Development Project Update. Action & Recommendation: Staff recommends that the City Council review staff's responses to questions from May 12, 2025, Council meeting related to the approval oft the Fagundes Subdivision. Submitted by: Josh McDonnell, City Planner Council Action: It was motioned by Councimember Gomez, seconded by Mayor Pro Tem Ochoa and unanimously approved with a 5-0 vote. The Council expressed appreciation for the aqjustments and thanked the builder for considering and implementing the changes. 9.2 Police Trainee/Community Service Officer Position. Action & Recommendation: Staff recommends that the City Council authorize staff to create a Police Trainee / Community Service Officer position within the police department. Submitted by: Jay Brock, Chief of Police Council Action: It was motioned by Councilmember Gomez, seconded by Councilmember Boyer. Mayor Hernandez denied motion and Mayor Pro Tem Ochoa approved motion contingent upon staff reaching out to WEB or Proteus for assistance with costs. Motion passed 3-1-1 vote. 10. PUBLIC HEARINGS None 11. DISCUSSION ITEMS 11.1 Discussion and Consideration of a Community-Wide Yard Sale Event Action & Recommendation: Staff recommends that the City Council discuss the potential for supporting a community-wide yard sale and provide direction on whether the City should facilitate, promote, or remain uninvolved in such an event. Submitted by: Daymon Qualls, City Manager The Council discussed the feasibility of a Citywide yard sale. City Manager Daymon Qualls reviewed relevant ordinances, including a $5 permit fee. Mr. Qualls discussed options which included the City's involvement, promoting the event, or facilitating it through a nonprofit. Concerns about liability and signage were raised. Council proposed waiving fees for two yearly events, possibly aligning with the community cleanup event. Mr. Qualls also suggested adopting a resolution to establish specific dates for the yard sales each year. The Council directed staff to discuss and finalize proposed dates and return with a resolution for approval at a future meeting. 12. COUNCIL REPORTS Councimember Boyer thanked staff for a successful Memorial Day Parade. Councimember Boyer left the Council meeting at 7:11pm. Councimember Hinojosa expressed concerns about the corner of Dode Avenue and W. Visalia Road, noting the presence of numerous goat heads at the bus stop. He also mentioned that the parks are currently dusty and hopes that, as the grass fills in, the dust will be minimized. Additionally, he observed dry spots on the baseball fields and inquired whether there might be issues with the sprinklers or water pressure. He also thanked staff for all the work regarding the Memorial Day Parade. Public Works Director Steven Thompson informed the Council that there are a couple of water lines off Citrus Avenue that Public Works plans to tie into, with the hope that this will help address the dry spots. Some sprinkler heads have already been replaced, which has improved the City of Farmersville Page 3 situation, although it is not yet fully resolved. Additionally, Public Works will be inspecting the soccer fields to assess any similar issues. Councimember Gomez thanked staff for helping Kiwanis with the Memorial Day Parade stating that it was a great turnout. He also thanked the City Manager and Public Works for addressing the trip hazard in front of Little Ceasars Pizza. Mayor Pro Tem Ochoa thanked the Fire Department for allowing her to ride in the fire truck during the Memorial Day Parade. She also expressed appreciation for the efforts that went into helping with the event. She mentioned that she attended a four-hour ERMA training for elected officials and noted that it was great training. Additionally, she attended a TCAG meeting last week and met with Mayor Mendoza to get ideas. Mayor Pro Tem Ochoa also met with Hector Uriarte from GRID Alternatives, who suggested the possibility of including information about his program in the City's water bill mailings. She noted that GRID Alternatives is a non-profit organization and that the cost of stuffing the envelopes could potentially be covered by the program. She further shared that she attended another meeting where the use of marketing materials was handed out to attendees. She suggested the City consider preparing similar materials, such as a packet or PowerPoint presentation, for use in future projects. As an example, she cited the City of Woodlake, which distributed informational materials at a luncheon event which informed attendees about upcoming developments. Mayor Pro Tem Ochoa expressed interest in adopting a similar strategy for the City of Farmersville. She also thanked City Manager Daymon Qualls for meeting with Ricardo Maldonado regarding the reseeding of parks and soccer fields. Finally, she expressed gratitude to everyone who contributed to the success of the Memorial Day Parade. Mayor Hernandez thanked City staff for their efforts in supporting the Memorial Day Parade. She also commented on how clean everything looked and expressed her pride in the community. She shared that a maintenance worker from the high school had requested the street sweeper clean areas ofthe high school before graduation. City Manager Daymon informed the Mayor that he would have the City's Street sweeping contractor contact the high school directly. Mayor Hernandez also suggested reaching out to Aircia at the EDC for possible assistance in preparing materials for distribution at a luncheon, referencing the idea mentioned earlier by Mayor Pro Tem Ochoa. Additionally, she informed the Council that Walmart would be visiting The Ugly Company on Thursday. Mayor Hernandez then expressed concerns about GRID Alternatives providing solar panels to residents within the City. She noted that when homeowners sell their property, it can be difficult to determine who is responsible for the solar contract. STAFF COMMUNICATIONS City Manager Daymon Qualls informed the Council that he went on a tour at the Ugly Company and also informed them that the owner is willing to let the City use his parking lot for a Farmers Market. Additionally, he went to Coffee with a Cop at Starbucks. Lastly, he was picked up by Commander Evrett Monday morning at 4:30am to start getting ready for the Memorial Day Parade. He shared his experiences throughout the day and stated that he really enjoyed the Memorial Day Parade. City Engineer Elsa Mejia stated the bid opening results for the street improvement project will be shared at the next Council meeting. Public Works Director Steven Thompson reported that the Public Works Department had spent the past couple of weeks preparing Farmersville Boulevard for the Memorial Day Parade. He also shared with the Council that the main water line at Roy's Park has been successfully installed. Additionally, the water park reopened this Sunday after being treated and left to sit for the required 48 hours. He mentioned that the County will be conducting an inspection tomorrow to ensure all standards are being met. Lastly, he noted that the lights at the Farmersville sign on Highway 198 are currently operating from 9:00 p.m. to 4:00 a.m. He informed the Council that last week was Public Works Week, and in recognition of the occasion, he provided donuts, breakfast burritos, and bakery items throughout the week, concluding the week with a BBQ. Fire Chief. Jim Thomas said to the Council that the Memorial Day Parade was a success and was well organized. He mentioned that the Fire Station is about 2 weeks behind schedule. He also reported that staff is currently repainting the fire hydrants throughout the City. Police Chief. Jay Brock thanked the Public Works staff for attending the parade, noting that in past years, no staff from Public Works had participated. City of Farmersville Page 4 13. FUTURE AGENDA ITEM Description Responsible Party Agenda Date Chamber of Commerce City Manager 6/9/25 Urban Art-Murals and Sculptures City Manager TBD Senior Housing-Gardenia Apts. City Manager TBD Community Garden City Manager TBD Sewer DIF City Manager TBD ADU update City Manager TBD Farmers Market City Manager TBD Senior Discount for Utility Bills City Manager TBD 14. EXECUTIVE (CLOSED) SESSION 15.1 Litigation Pursuant to Cal Gov Code $54956.9 1. WWTP/Quad Knopf 2. Perez 15.2 Personnel Matters 54957(b) 1 Case 15.3 Public Employment ($54957) Consider Hiring Finance Director Interim/ndependent contractor) 15. REQUEST FOR FUTURE ITEMS 16. ADJOURNMENT = Farmersville City Council meetings are held in the Civic Center City Council Chambers at 909 W. Visalia Road in Farmersville, California beginning at 6:00 P.M. on the second and fourth Monday of every month unless otherwise noticed. Materials related to an Agenda item submitted to the legislative body after distribution of the Agenda Packet are available for public inspection in the office of the City Clerk during normal business hours. A complete agenda is available at www.cityoffarmersvile-ca.us. In compliance with the Americans with Disabilities Act & Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the office of the City Clerk at (559) 747-0458 ext. 1003. Notification prior to the meeting will enable the City to ensure accessibility to this meeting and/or provision of an alternative format of the agenda and documents in the agenda packet. Mayor Hernandez adjourned to closed session at 7:38 pm. Mayor Hernandez reconvened to open session at 8:32 pm and reported that the Council approved with a 4-0 vote to authorize the City Manager to execute an agreement with Lemon Tree Properties, LLC for financial consulting services, including finalizing the FY 2026 budget and assisting with the onboarding of a new Finance Director. Mayor Hernandez adjourned the meeting at 8:33 pm. AFFIDAVIT OF POSTING AGENDA hereby certify, in conformance with Government Code Sections 54954.2 and 54956, that this agenda was posted in the bulletin board at the Farmersville Civic Center, 909 W. Visalia Road, as well as on the City of Farmersville's website wwclolameylecago, DATE & TIME POSTED: Thursday, May 22, 2025 at 8:28 a.m. Rochelle Giovani, City Clerk City of Farmersville Page 5 CITY Item #: 8.3 - STAFF REPORT Consent FARMERSVILLE TO: Farmersville City Council MEETING DATE: June 9, 2025 DEPARTMENT: City Manager FROM: Daymon Qualls, City Manager AGENDA TITLE: Approval of Resolutions Authorizing City Manager to Submit Applications and Execute Agreements for Permanent Local Housing Allocation (PLHA) Program = Formula and Competitive Components ACTION & RECOMMENDATION Staff recommends that the City Council approve Resolution 2025-013 authorizing the City Manager/Designee to execute the PLHA Formula Component program application and Resolution 2025-014 authorizing the City Manager/Designee to make necessary decisions and take actions on behalf of the City for the PLHA Competitive Component. BACKGROUND ANALYSIS The California Department of Housing and Community Development (Department) has released Notices of Funding Availability (NOFAS) for the Permanent Local Housing Allocation (PLHA) program, providing approximately $195 million in funding to Entitlement and Non-entitlement Local Governments. The PLHA program consists of two distinct funding components: Formula Component: Allocates 90% of the funds based on a formula used under Federal law to allocate Community Development Block Grant (CDBG) funds in California (Title 42 USC Section 5306). The City of Farmersville is eligible to apply for this formula allocation for the years 2019-2023. The Formula Component NOFA was issued on October 15, 2024. Competitive Component: Allocates the remaining 10% of funds through a competitive grant program open to Non-entitlement Local Governments. The Competitive Component NOFA was issued on June 7, 2021 and provides funding for eligible projects based on the Department's selection criteria. The City of Farmersville is applying for both components to administer eligible housing activities as authorized by the resolutions before you. Eligible activities under the PLHA program include, but are not limited to: 1. Predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential ive-work, rental housing affordable to extremely low-, very low-, or moderate-income households, including necessary operating subsidies. 2. Predevelopment, development, acquisition, rehabilitation, and preservation of affordable rental and ownership housing, including accessory dwelling units (ADUS), that meet the needs of a growing workforce earning up to 120% of Area Median Income (AMI), or 150% of AMI in high-cost areas. ADUS shall be available for occupancy for no less than 30 days. 3. Matching portions of funds into local or regional housing trust funds. 4. Matching portions of funds available through the Low- and Moderate Income Housing Asset Fund pursuant to subdivision (d) of Health and Safety Code Section 34176. 5. Capitalizing reserves for services connected to the preservation and creation of new permanent supportive housing. 6. Assistance for persons experiencing or at risk of homelessness, including rapid rehousing, rental assistance, supportive/case management services, operating and capital costs for navigation centers and emergency shelters, and new construction, rehabilitation, and preservation of permanent and transitional housing. 7. Accessibility modifications in lower-income owner-occupied housing. 8. Efforts to acquire and rehabilitate foreclosed or vacant homes and apartments. 9. Homeownership opportunities, including down payment assistance. 10. Fiscal incentives made by a county to a city within the county to incentivize approval of affordable housing projects or matching funds invested by the county in an affordable housing development project in a city, provided that the city has made an equal or greater investment in the project. The City has received its allocation of PLHA funds for the years 2019-2021. No additional funds will be requested until the 2022 and 2023 allocations are submitted and approved. Additionally, the adoption of these amended resolutions is required before further funding requests can be made. FISCAL IMPACT No impact to the City Budget ATTACHMENTS 1. Resolution 2025-013 (PLHA Formula Component) 2. Resolution 2025-014 (PLHA Competitive Component) ReviewedApproved: RESOLUTION 2025-013 AF RESOLUTION OF THE CITY OF FARMERSVILLE AUTHORIZING THE APPLICATION AND ADOPTING THE PLHA PLAN FOR THE PERMANENT LOCAL HOUSING ALLOCATION PROGRAM The City of Farmersville City Council hereby consents to, adopts, and ratifies the following resolution: A. WHEREAS, the Department is authorized to provide up to $296 million under the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)). B. WHEREAS, the State of California (the "State"), Department of Housing and Community Development "Department") issued a Notice of Funding Availability ("NOFA") dated 10/15/2024 under the Permanent Local Housing Allocation (PLHA) Program; C. WHEREAS, The City of Farmersville is an eligible Local government who has applied for program funds to administer one or more eligible activities, or a Local or Regional Housing Trust Fund to whom an eligible Local government delegated its PLHA formula allocation. D. WHEREAS, the Department may approve funding allocations for PLHA Program, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement, and other contracts between the Department and PLHA grant recipients; NOW THEREFORE BE IT RESOLVED THAT: 1. If Applicant receives a grant of PLHA funds from the Department pursuant to the above referenced PLHA NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department. 2. Applicant is hereby authorized and directed to receive a PLHA grant, in an amount not to exceed the five-year estimate $589,562 as stated in Appendix B of the current NOFA in accordance with all applicable rules and laws. 3. Applicant hereby agrees to use the PLHA funds for eligible activities as approved by the Department and in accordance with all Program requirements, Guidelines, other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department. 4. Pursuant to Section 302(c)(4) of the Guidelines, Applicant's PLHA Plan for the 2019- 2023 Allocations is attached to this resolution, and Applicant hereby adopts this PLHA Plan and certifies compliance with all public notice, public comment, and public hearing requirements in accordance with the Guidelines. 5. If applicable: Applicant certifies that it was delegated by N/A to submit an application on its behalf and administer the PLHA grant award for the formula allocation of PLHA funds, pursuant to Guidelines Section 300(c) and 300(d), and the legally binding agreement between the recipient of the PLHA funds and the Applicant is submitted with the PLHA application. 6. If applicable: Applicant certifies that it has or will subgrant some or all of its PLHA funds to another entity or entities. Pursuant to Guidelines Section 302(c)(3), 'entity" means a housing developer or program operator, but does not mean an administering Local government to whom a Local government may delegate its PLHA allocation. 7. If applicable: Applicant certifies that its selection process of these subgrantees was or will be accessible to the public and avoided or shall avoid any conflicts of interest. 8. If applicable: Pursuant to Applicant's certification in this resolution, the PLHA funds will be expended only for eligible Activities and consistent with all program requirements. 9. If applicable: Applicant certifies that, if funds are used for the acquisition, construction or rehabilitation of for-sale housing projects or units within for-sale housing projects, the grantee shall record a deed restriction against the property that will ensure compliance with one of the requirements stated in Guidelines Section 302(C)/(6)(A),(B) and (C). 10. If applicable: Applicant certifies that, if funds are used for the development of an Affordable Rental Housing Development, the Local government shall make PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project, and such loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with a Local government-approved underwriting of the Project for a term of at least 55 years. 11. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department. 12. The City Manager/Designee is/are authorized to execute the PLHA Program Application, the PLHA Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA grant awarded to Applicant, as the Department may deem appropriate. PASSED AND ADOPTED AT A REGULAR MEETING OF THE CITY OF FARMERSVILLE THIS day of, 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tina Hernandez, Mayor Rochelle Giovani, City Clerk CERTIFICATE OF THE ATTESTING OFFICER The undersigned Officer of the City of Farmersville does herby attest and certify that the above Resolution is true, full and correct. And was adopted at a meeting on The City of Farmersville, which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof. ATTEST: RESOLUTION 2025-014 Al RESOLUTION OF THE CITY OF FARMERSVILLE AUTHORIZING THE APPLICATION FOR THE PERMANENT LOCAL HOUSING ALLOCATION PROGRAM NON-ENTITITLEMENT LOCAL GOVERNMENT COMPETITIVE COMPONENT The City of Farmersville City Council hereby consents to, adopts, and ratifies the following resolution. A. WHEREAS, the Department is authorized to provide up to $29 million under the SB 2 Permanent Local Housing Allocation Program Competitive Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)). B. WHEREAS the State of California (the "State"), Department of Housing and Community Development "Department") issued a Notice of Funding Availability ("NOFA") dated 06/07/2021 under the Permanent Local Housing Allocation (PLHA) Program Competitive Component; C. WHEREAS the City of Farmersville is an eligible non-entitlement Local government who has applied for program funds to administer an eligible activity: D. WHEREAS the Department may award, subject to selection criteria set forth in PLHA guidelines section 403, funding allocations for applicants recommended for funding, subject to the terms and conditions ofthe Guidelines, NOFA, Program requirements, the Standard Agreement and other contracts between the Department and PLHA competitive grant recipients; NOW THEREFORE BE IT RESOLVED THAT: 1. If Applicant is awarded a grant of PLHA funds from the Department pursuant to the above referenced PLHA Competitive Component NOFA, it represents and certifies that it will use all such funds in a manner consistent and in compliance with all applicable state and federal statutes, rules, regulations, and laws, including without limitation all rules and laws regarding the PLHA Program, as well as any and all contracts Applicant may have with the Department. 2. Applicant hereby agrees to use the PLHA funds for the eligible activity for which the Applicant has submitted an application, as set forth in Section 401 of the Guidelines, and as awarded and approved by the Department in accordance with all Program requirements, Guideunes, other rules and laws, as well as in a manner consistent and in compliance with the Standard Agreement and other contracts between the Applicant and the Department. 3. Pursuant to Applicant's certification in this resolution, the PLHA funds will be expended only for the eligible Activity for which the Applicant has submitted an application, and consistent with all program requirements. 4. Applicant certifies that, ifi funds are awarded for the development of new multifamily housing at or below 60 AMI or substantial rehabilitation of multifamily rental housing at or below 60 percent of AMI, Applicant shall comply with Uniform Multifamily Regulations Subchapter 19, Title 25, Division 1, Chapter 7, commencing with Section 8300 and the Multifamily Housing Program Guidelines commencing with Section 7300,; 5. Applicant certifies that, iffunds are awarded for the development of an Affordable Rental Housing Development, the Local Government shall make PLHA assistance in the form of a low-interest, deferred loan to the Sponsor of the Project, and such loan shall be evidenced through a Promissory Note secured by a Deed of Trust and a Regulatory Agreement shall restrict occupancy and rents in accordance with the Department-approved underwriting of the Project for a term of at least 55 years. 6. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement, the PLHA Program Guidelines and any other applicable SB 2 Guidelines published by the Department. 7. N/A Applicant proposes allocation of funds for the awarded activity to the City of Farmersville complied with all conflict of interest laws and prohibitions and was accessible to the public throughout the selection process and by request via the Public Records Act. 8. The City Manager/Designee is/are authorized to execute the PLHA Competitive Component Program Application, the PLHA Competitive Component Standard Agreement and any subsequent amendments or modifications thereto, as well as any other documents which are related to the Program or the PLHA Competitive Component grant awarded to the Applicant, as the Department may deem appropriate. PASSED AND ADOPTED AT A REGULAR MEETING OF THE CITY OF FARMERSVILLE THIS day of, 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tina Hernandez, Mayor Rochelle Giovani, City Clerk CERTIFICATE OF THE ATTESTING OFFICER The undersigned Officer of the City of Farmersville does herby attest and certify that the above Resolution is true, full and correct. And was adopted at a meeting on The City of Farmersville, which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof. ATTEST: CITVOF Item #: 8.4 STAFF REPORT Consent aN FARMERSVILLE TO: Farmersville City Council MEETING DATE: June 9, 2025 DEPARTMENT: Police Dept. FROM: Chief Jay Brock AGENDA TITLE: Police Department Emergency Dispatch Services Contract 2025/2026 ACTION & RECOMMENDATION Authorize the City Manager and Mayor to sign a Services Agreement with the County of Tulare for Emergency Dispatch and Communications services in the amount of $149,003.00 BACKGROUND ANALYSIS The City of Farmersville has contracted for 24-hour dispatch services with the County of Tulare (Sheriff's Department) for about 20 years. The cost of these services has increased incrementally over time; however, it is still well below the cost for the City of Farmersville to run its own full-time dispatch center. The County of Tulare has submitted a new Services Agreement to cover July 1, 2025, through June 30, 2026, at a total cost of $149,003.00. The cost associated with establishing our own 24-hour dispatch center would likely be at least three times this amount. In addition to providing dispatch services, all our. report writing is done through the counties records management system (RMS) and is maintained and stored virtually. This allows for access and sharing with our local law enforcement partners as well as the district attorney's office. Staff believe this to be a mutually beneficial agreement that keeps our police department using the same equipment, frequency, and software that we already have and keeps us compatible with allied agencies that we interact with daily. FISCAL IMPACT This is a general fund expenditure that is included in the police department's budget for the 2025/2026 fiscal year. ATTACHMENTS Services Agreement ReviewedlApproved: EMERGENCY DISPATCH AND COMMUNICATION SERVICES AGREEMENT BETWEEN THE COUNTY OF TULARE AND THE CITY OF FARMERSVILLE THIS AGREEMENT ("Agreement") is entered into as of between the COUNTY OF TULARE, a political subdivision of the State of California ("COUNTY"), and the CITYOF FARMERSVILLE, an incorporated city within the State of California ("CITY"). COUNTY and CITY are each a "Party" and together are the "Parties" to this Agreement, which is made with reference to the following: A. CITY desires to contract with COUNTY for COUNTY to provide 24-hour emer- gency dispatch and communication services; and B. COUNTY is agreeable to rendering such emergency dispatch and communication services as herein set forth. ACCORDINGLY, THE PARTIES AGREE AS FOLLOWS: 1. TERM: This Agreement becomes effective as of July 1, 2025, and expires at 11:59 p.m. on July 30, 2026, unless earlier terminated in accordance with the provisions of this Agreement, or unless the Parties extend the term by a written amendment to this Agree- ment. 2. SCOPE OF SERVICES: See attached Exhibit A. 3. PAYMENT FOR SERVICES: See attached Exhibit B. 4. INSURANCE: COUNTY and CITY, each at their sole cost and expense, to protect against liability arising from any and all negligent acts or incidents caused by their employees, shall main- tain during the term of this agreement Commercial General Liability and Professional Liability insurance in amounts not less than one million dollars ($1,000,000) for each occurrence and two million dollars ($2,000,000). in the aggregate, Automobile Liability (any auto) of one million dollars ($1,000,000) per occurrence. If an annual aggregate applies it must be no less than two million dollars ($2,000,000). COUNTY and CITY shall maintain evidence of workers' compensation and disability coverage as required by law. Coverage under such insurance shall be obtained from a carrier rated A, or better, by AM Best or a qualified program of self-insurance. 5. GENERAL TERMS AND CONDITIONS: See attached Exhibit C. 6. NOTICES: (a) Except as may be otherwise required by law, any notice to be given must be written and must be either personally delivered, sent by facsimile transmission or sent by first class mail, postage prepaid and addressed as follows: COUNTY: With a Copy to: Tulare County Sheriff's Office County Administrative Officer/ Business Office, Fiscal Manager Clerk, Board of Supervisors 833 S. Akers Street 2800 W. Burrel Ave. Visalia, CA 93277 Visalia, CA 93291 Phone No.: (559) 802-9449 Phone No.: (559) 636-5005 Fax No.: 55 J 737-4283 Fax No.: (559) 733-6318 Page 1 of 10 CITY: City Manager City of Farmersville 909 W. Visalia Road Farmersville, CA 93233 Phone No.: 559) 747-0458 Fax No.: (559) 747-6724 (b) Notice personally delivered is effective when delivered. Notice sent by facsimile transmission is deemed to be received upon successful transmission. Notice sent by first class mail will be deemed received on the fifth calendar day after the date of mailing. Either Party may change the above address by giving written notice under this section. 7. AUTHORITY: The Parties represent and warrant that the individual(s) signing this Agreement on their behalves are duly authorized and have legal capacity to sign this Agreement and bind the Party to its terms. The Parties have each relied upon this repre- sentation and warranty in entering into this Agreement. 8. COUNTERPARTS: The Parties may sign this Agreement in counterparts, each of which is an original and all of which taken together form one single document. 9. MANUAL OR ELECTRONIC SIGNATURES: The Parties may sign this Agreement by means of manual or electronic signatures. The Parties agree that the electronic signature of a Party, whether digital or encrypted, is intended to authenticate this Agreement and to have the same force and effect as a manual signature. For purposes of this Agreement, the term electronic signature" means any electronic sound, symbol, or process attached to or logically associated with this Agreement and executed and adopted by a Party with the intent to sign this Agreement, including facsimile, portable document format, or email electronic signatures, pursuant to the California Uniform Electronic Transactions Act (Cal. Civ. Code SS 1633.1 to 1633.17), as it may be amended from time to time. [THIS SPACE LEFT BLANK INTENTIONALLY, SIGNATURES FOLLOW ON NEXT PAGE] Page 2 of 10 THE PARTIES, having read and considered the above provisions, indicate their agree- ment by their authorized signatures below. CITY OF FARMERSVILLE Date: By Print Name Christina Hernandez Title Mayor Date: By Print Name Daymon Qualls Title City Manager Pursuant to Corporations Code section 313, County policy requires that contracts with a Corporation be signed by both (1) the chairman oft the Board of Directors, the president or any vice-president (or another officer having general, operational responsibilities), and (2) the secretary, any assistant secretary, the chief financial officer, or any assistant treasurer (or another officer having recordkeeping or financial responsibilities), unless the contract is accompanied by a certified copy of a resolution of the corporation's Board of Directors authorizing the execution of the contract. Similarly, pursuant to California Corporations Code section 17703.01, County policy requires that contracts with a Limited Liability Com- pany bes signed by at least two managers, unless the contract is accompanied bya certified copy of the articles of organization stating that the LLC is managed by only one manager.] COUNTY OF TULARE Date: By Pete Vander Poel, Chair, Board of Supervisors ATTEST: Jason T. Britt County Administrative Officer/Clerk of the Board of Supervisors of the County of Tulare By Deputy Clerk Template approved as to form by County Counsel on 4/30/2025 Matter # 2025507 Page 3 of 10 EXHIBIT A SCOPE OF SERVICES CITY OF FARMERSVILLE (a) COUNTY agrees to provide emergency dispatch and communication to CITY as follows: i. Answer and interrogate all emergency calls and callers seven (7) days per week, 24 hours per day. ii. Alert appropriate personnel, as designated by CITY, for emergency response. iii. Monitor response and dispatch additional personnel and/or equip- ment as requested by Incident Commander. (b) COUNTY agrees to provide electronic access to CITY to the Sheriff's Appli- cation Data Systems (ADSI) for records/report writing application. CITY shall have full electronic access to all CITY index data. CITY access to ADSI shall be limited to law enforcement personnel including clerk and aides, as re- quired. (c) CITY shall be responsible for obtaining a software license for the application. All cost incurred for the software license will be the responsibility of CITY. (d) Data from the programs will be stored on existing COUNTY servers and will account for a small percentage of usage on those servers. (e) Connectivity will be obtained via existing network infrastructure with little to no impact to the COUNTY. () There will be no cost to CITY to access the Sheriff's Application Data System records/report writing application. Page 4 of 10 EXHIBIT B PAYMENT FOR SERVICES CITY OF FARMERSVILLE 1. The annual cost for all services is $149,003. 2. Billing by COUNTY will be submitted on an annual basis for services performed during the year, July 1, 2025, to June 30, 2026. COUNTY will send CITY an in- voice by July 31, 2025. Payment will be due by the CITY to the COUNTY within 30 days after receipt of the invoice. Page 5 of 10 EXHIBIT C GENERAL TERMS AND CONDITIONS EMERGENCY DISPATCH AND COMMUNICATIONS SERVICES AGREEMENT CITY OF FARMERSVILLE 1. LIMITATION OF LIABILITY: (a) EXCEPT AS OTHERWISE PROVIDED IN PARAGRAPH 1(c), IN NO EVENT SHALL COUNTY BE LIABLE UNDER THIS AGREEMENT TO CITY FOR CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE OR ENHANCED DAM- AGES, OR LOST REVENUES, ARISING OUT OF, RELATING TO, OR IN CONNECTION WITH ANY BREACH OF THIS AGREE-MENT, REGARDLESS OF (A) WHETHER SUCH DAMAGES WERE FORESEEABLE, (B) WHETHER OR NOT CITY WAS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND (C) THE LEGAL OR EQUITABLE THE- ORY (CONTRACT, TORT OR OTHERWISE) UPON WHICH THE CLAIM IS BASED. (b) EXCEPT AS OTHERWISE PROVIDED IN PARAGRAPH 1(c), IN NO EVENT SHALL COUNIYSAGGREGATE LIABILITYARISING OUT OF OR RELATED TO THIS. AGREE- MENT, WHETHER ARISING OUT OF OR RELATED TO BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, EXCEED THE TOTAL OF THE AMOUNTS PAID, AND AMOUNTS ACCRUED BUT NOT YET PAID, TO COUNTY PUR- SUANT TO THIS AGREEMENT IN THE 12-MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR $149,003, WHICHEVER IS LESS. (c) THE LIMITATIONS AND EXCLUSIONS SET FORTH IN THIS PARAGRAPH 1 SHALL NOT APPLY TO: (1) DAMAGES OR LIABILITIES. ARISING FROM Al MATERIAL BREACH OF PARAGRAPH 8 CONFIDENTIALITY: (2) DAMAGES OR LIABILITIES ARISING FROM THIRD-PARTY CLAIMS THAT ARE SUBJECT TO INDEMNIFICATION UNDER PARAGRAPH 5; AND (3) DAMAGES OR LIABILITIES ARISING FROM WILLFUL MIS- CONDUCT. 2. INDEPENDENT CONTRACTOR STATUS: The Parties enter into this Agreement with the express understanding that COUNTY will perform all services required under this Agreement as an independent contractor. The Parties agree that the COUNTY and any of its agents, employees, or officers cannot be considered agents, employees, or officers of CITY. Subject to any performance criteria contained in this Agreement, COUNTY will be solely responsible for determining the means and methods of performing the specified services and CITY will have no right to control or exercise any supervision over COUNTY as to how the COUNTY will perform the services. 3. GOVERNING LAW: The laws of the State of California, without reference to California conflict of laws principles, govern this Agreement and its interpretation. The Parties agree that this Agreement is made in and will be performed in Tulare County, California. 4. CONFLICT OF INTEREST: (a) At all times during the performance of this Agreement, the Parties must comply with the law of the State of California regarding conflicts of interests and appearance of con- flicts of interests, including, but not limited to, Government Code Section 1090 et seq., and the Political Reform Act, Government Code Section 81000 et seq. and regulations Page 6of 10 promulgated by the California Fair Political Practices Commission. The statutes, regula- tions and laws previously referenced include, but are not limited to, prohibitions against any public officer or employee, from making any decision on behalf of the public entity in which the officer, employee or consulantcontractor has a direct or indirect financial in- terest. A violation can occur if the public officer, employee or consultant/contractor partic- pates in or influences any decision that has the potential to confer any pecuniary benefit on the consultant/contractor or any business firm in which consultant/contractor has an interest, with certain narrow exceptions. (b) The Parties agree that if any facts come to their attention that raise any questions as to the applicability of conflicts of interests laws, then the Party will immediately inform the other Party and provide all information needed for resolution of this question. 5. INDEMNIFICATION AND DEFENSE: (a) To the fullest extent permitted by law, CITY shall defend, indemnify and hold COUNTY, its officers, employees, representatives, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys' fees and costs), or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys' fees and costs, or claims for injury or damages are caused by or result from the negligent or intentional acts or omis- sions of CITY, its officers, employees, or agents. (b) To the fullest extent permitted by law, COUNTY shall defend, indemnify and hold CITY, its officers, employees, representatives, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys' fees and costs), or claims for injury or damages arising out of the performance of this Agreement, but only in pro- portion to and to the extent such liability, loss, expense, attorneys' fees and costs, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of COUNTY, its officers, employees, or agents . 6. TERMINATION: (a) Without Cause: COUNTY may terminate this Agreement without cause by giving thirty (30) days' prior written notice to CITY of its intention to terminate under this provi- sion, specifying the date of termination. CITY will pay to COUNTY the compensation earned for work performed and not previously paid for to the date of termination. The payment of any compensation is subject to the restrictions on payment of compensation otherwise provided in this Agreement. (b) With Cause: Either Party may terminate this Agreement immediately, by written notice to the other Party, should the other Party: (1) Be adjudged a bankrupt, or (2) Become insolvent or have a receiver appointed, or (3) Make a general assignment for the benefit of creditors, or (4) Suffer any judgment that remains unsatisfied for 30 days, and that would substan- tively impair the ability of the judgment debtor to perform under this Agreement, or (5) Materially breach this Agreement. In addition, COUNTY may terminate this Agreement based on: Page 7 of 10 (6) Material misrepresentation, either by CITY or anyone acting on CITY's behalf, as to any matter related in any way to subject matters of this Agreement, or (7) Other misconduct or circumstances that, in the sole discretion of COUNTY, ex- poses COUNTY to an unreasonable risk of liability. For any of the occurrences except item (5) above, termination may be effected upon writ- ten notice by the terminating Party specifying the date of the termination. Upon a material breach, the Agreement may be terminated after the failure of the defaulting Party to rem- edy the breach to the satisfaction of the non-defaulting Party within 5 days of written no- tice specifying the breach. If the breach is not remedied within that 5-day period, then the non-defaulting Party may terminate this Agreement on further written notice specifying the date of termination. If the nature of the breach is such that it cannot be cured within a 5- day period, then the defaulting Party may submit a written proposal within that period which sets forth a specific means to resolve the default. If the non-defaulting Party con- sents to that proposal in writing, which consent may not be unreasonably withheld, then the defaulting Party must immediately embark on its plan to cure the default or breach. If the default or breach is not cured within the time agreed, then the non-defaulting Party may terminate this Agreement upon written notice specifying the date oftermination. CITY will pay to COUNTY the compensation earned for work satisfactorily performed and not previously paid for to the date of termination. The payment of such compensation is sub- ject to the restrictions on payment of compensation otherwise provided in this Agreement. (c) Effects of Termination: Expiration or termination of this Agreement will not terminate any obligations to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination contract activities. 7. TIME OF ESSENCE: The Parties agree that time is of the essence under this Agree- ment, unless they agree otherwise in writing. 8. CONFIDENTIALITY: CITY may not use or disclose any information it receives from COUNTY under this Agreement that COUNTY has previously identified as confidential or exempt from mandatory public disclosure except as necessary to carry out the purposes of this Agreement or as authorized in advance by COUNTY. Unless required to do SO by law, including, but not limited to, the Ralph M. Brown Act or the California Public Records Act, COUNTY may not disclose to third parties any information it receives from CITY that CITY has previously identified as confidential. IfCOUNTY determines that it must disclose any information that CITY previously identified as confidential, then it shall promptly give CITY written notice of its intention to disclose such information and the authority for such disclosure. CITY shall have period of five (5) calendar days thereafter within which to seek a protective court order to prevent such disclosure or to notify COUNTY that it will not seek such an order. COUNTY shall cooperate with CITY in any efforts to seek such a court order. COUNTY shall not disclose the information until the five (5) day period has expired without a response from CITY, or CITY has notified COUNTY that it will not seek such an order, or CITY has sought and a court has declined to issue a protective order for such information. If CITY seeks a protective order for such information, CITY shall defend and indemnify COUNTY from any and all loss, injury, or claim arising from COUNTY'S withholding of the information from the requestor. This includes any attorney's Page 8 of 10 fees awarded to the requestor. The duty of COUNTY and CITY to maintain confidentiality ofi information under this section continues beyond the term of this Agreement. 9. DISPUTES AND DISPUTE RESOLUTION: The Parties shall continue with their re- sponsibilities under this Agreement during any dispute. If a dispute arises out of or relating to this Agreement, or the breach of the Agreement, and if the dispute cannot be settled through negotiation, then the Parties agree first to try in good faith to settle the dispute by non-binding mediation, to be held in Tulare County, California, before resorting to litigation or some other dispute resolution procedure, unless the Parties mutually agree otherwise. The Parties must mutually select the mediator, but in case of disagreement, then the Parties will select the mediator by lot from among two nominations provided by each Party. The Parties will split equally all costs and fees required by the mediator; otherwise each Party will bear its own costs of mediation. If mediation fails to resolve the dispute within 30 days, then either Party may pursue litigation to resolve the dispute. 10. FURTHER ASSURANCES: Each Party will execute any additional documents and perform any further acts that may be reasonably required to effect the purposes of this Agreement. 11. CONSTRUCTION: This Agreement reflects the contributions of all Parties and SO the provisions of Civil Code section 1654 will not apply to address and interpret any alleged uncertainty or ambiguity. 12. HEADINGS: Section headings are provided for organizational purposes only and do not in any manner affect the scope, meaning, or intent of the provisions under the head- ings. 13. NO THIRD-PARTY BENEFICIARIES INTENDED: Unless specifically set forth, the Parties to this Agreement do not intend to provide any other party with any benefit or enforceable legal or equitable right or remedy. 14. WAIVERS: The failure of either Party to insist on strict compliance with any provision of this Agreement will not be considered a waiver of any right to do so, whether for that breach or any later breach. The acceptance by either Party of either performance or pay- ment will not be considered a waiver of any preceding breach of the Agreement by the other Party. 15. ORDER OF PRECEDENCE: In the event of any conflict or inconsistency between or among the body of the Agreement (which includes this Exhibit C "General Terms and Conditions") and any other Exhibit, Schedule, or Attachment, then the terms and condi- tions of the body of the Agreement shall prevail. 16. CONFLICT WITH LAWS OR REGULATIONS SEVERABILITY: This Agreement is subject to all applicable laws and regulations. If any provision of this Agreement is found by any court or other legal authority, or is agreed by the Parties to be, in conflict with any code or regulation governing its subject matter, only the conflicting provision will be con- sidered null and void. If the effect of nullifying any conflicting provision is such that a Page 9 of 10 material benefit of the Agreement to either Party is lost, then the Agreement may be ter- minated at the option of the affected Party. In all other cases, the remainder of the Agree- ment will continue in full force and effect. 17. ENCRYPTION: In accordance with the Department of Justice (DOJ) Bulletin number 20-09-CJIS, this agreement between COUNTY and CITY affirms our mutual obligation to comply with the FBI CJIS Security Policy regarding the secure handling and transmission of Criminal Justice Information (CJI) and Personally Identifiable Information (PII). Both parties commit to implementing the encryption protocols specified in sections 5.10.1.2, 5.10.1.2.1, and 5.13.1 of the CJIS Security Policy to ensure the secure transmission of all radio communications, including but not limited to all CJI, PII, and other sensitive data. This encryption will apply to all radio traffic, whether restricted or unrestricted, and will be enforced to safeguard the integrity and confidentiality of the information transmitted. Ad- ditionally, COUNTY will develop and enforce policies to ensure that the dissemination of sensitive information, including restricted CJI and any combinations of data elements qualifying as PII, is appropriately controlled to prevent unauthorized access or disclosure. By adhering to these protocols, both parties reaffirm their commitment to upholding the highest standards of security and privacy in all radio communications, thereby ensuring compliance with the DOJ CJIS Security Policy. 18. ENTIRE AGREEMENT: This Agreement represents the entire agreement between CITY and COUNTY as to its subject matter and no prior oral or written understanding will be of any force or effect. No part of this Agreement may be modified without the written consent of both Parties. 19. RECYCLED PAPER CONTENT: To the extent services under this Agreement include printing services, pursuant to Public Contract Code section 22153 the Parties shall use paper that meets the recycled content requirements of Public Contract Code section 12209. Page 10 of 10 CITY F Item #: 8.5 STAFF REPORT Consent FARMERSVILLE TO: Farmersville City Council MEETING DATE: June 9, 2025 DEPARTMENT: City Manager FROM: Daymon Qualls, City Manager AGENDA TITLE: Consideration of a Resolution Establishing TWO Annual City-Wide Yard Sale Events and Waiving Permit Fees for Participants ACTION & RECOMMENDATION Staff recommends that the City Council adopt Resolution 2025-015 establishing two annual city-wide yard sale events and waiving the standard yard sale permit fee for participants in those events BACKGROUND ANALYSIS At the City Council meeting of May 27th, the Council discussed the potential for supporting a community-wide yard sale event. Following deliberation, the Council reached consensus to: Establish two city-wide yard sale events per year, to be held in conjunction with the City's spring and fall community cleanup events; Schedule the city-wide yard sale events for the weekend immediately preceding the community cleanup dates; Waive the yard sale permit fee established in the City's adopted fee schedule for all participants during these designated events. City staff was directed to return with a formal resolution memorializing this policy. Under existing Municipal Code Section 5.16.030, yard sale permit fees are set by the City's adopted fee schedule and may be adjusted or waived by City Council resolution. While all other yard sale regulations, such as signage limitations and maximum annual sale counts remain in effect, this resolution provides a temporary waiver of fees during the two designated weekends. The City will promote the city-wide yard sale events through its usual communication platforms, such as the website and social media channels. The fee waiver is intended to encourage greater participation, increase visibility, and align with broader city cleanup efforts. FISCAL IMPACT Waiving the permit fee (The current permit fee is $5.00, as established in the City's adopted fee schedule) for two weekends annually may result in limited forgone revenue; however, administrative workload is expected to decrease due to streamlined processing and broader participation without the need for individual permit ssuance during these events. ATTACHMENTS 1. Resolution 2025-015 ReviewedApproved: RESOLUTION 2025-015 AI RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, CALIFORNIA, ESTABLISHING TWO ANNUAL CITY-WIDE YARD SALE EVENTS AND TEMPORARILY WAIVING PERMIT FEES FOR PARTICIPANTS IN SAID EVENTS WHEREAS, the City of Farmersville encourages community engagement and neighborhood participation through events that foster resident involvement; and WHEREAS, yard sales provide residents with an opportunity to declutter, reuse household goods, and support environmental sustainability through informal resale and reuse; and WHEREAS, the Farmersville Municipal Code Section 5.16.030 allows for the establishment, modification, adjustment, or revocation of such fees by the adoption of a resolution by the City Council, and Section 5.16.050 limits individual properties to four yard sales per calendar year; and WHEREAS, the City Council desires to support a coordinated, community-wide yard sale event twice per year, aligned with the City's spring and fall community cleanup events, to enhance participation and efficiency; and WHEREAS, in recognition of the public benefit of increased community participation and alignment with cleanup efforts, the City Council wishes to waive the permit fee otherwise required under Chapter 5.16 for participants in the city-wide yard sale events; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Farmersville as follows: 1. City-Wide Yard Sale Events Established: Two city-wide yard sale events shall be established each calendar year to occur the weekend prior to the City's spring and fall community cleanup events. 2. Permit Fee Waiver: The yard sale permit fee established by the City's adopted fee schedule and authorized under Municipal Code Section 5.16.030 shall be waived for all participants in the two city-wide yard sale events. 3. Compliance with Code: Except for the waiver of the permit fee, all other provisions of Chapter 5.16 and applicable zoning code sections shall remain in full force and effect for participants. 4. Administration: City staff is authorized to promote these events through City communication channels and to administer implementation consistent with this Resolution. 5. Effective Date: This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A REGULAR MEETING OF THE CITY OF FARMERSVILLE THIS day of, 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tina Hernandez, Mayor Rochelle Giovani, City Clerk CERTIFICATE OF THE ATTESTING OFFICER The undersigned Officer of the City of Farmersville does herby attest and certify that the above Resolution is true, full and correct. And was adopted at a meeting on The City of Farmersville, which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date hereof. ATTEST: CITYOF STAFF Item #: 9.1 * REPORT Action Items FARMERSVILLE TO: Farmersville City Council MEETING DATE: June 9, 2025 DEPARTMENT: Public Works FROM: Steven Thompson, Director of Public Works AGENDA TITLE: Military Service Banners - Approval of Program Implementation ACTION & RECOMMENDATION Staff recommends that the City Council approve the implementation of a Military Service Banner Program for the City of Farmersville to honor those residents who have served in the United States Armed Forces. BACKGROUND ANALYSIS At the City Council meeting held on April 29, 2025, staff presented the concept of establishing a Military Service Banner Program to recognize Farmersville residents who have served in the U.S. Armed Forces. As explained at that meeting, the Military Service Banner Program is intended to honor both current and past military personnel for their service to the nation and our community. The banners will serve as a public expression of gratitude, paying tribute to the courage, commitment, and heroism of individuals who have served. Family members or loved ones may nominate a military hero to be honored with a banner featuring the individual's name, photo, and branch of service. Self-nominations will also be accepted. Banners will be displayed along Farmersville Boulevard, with overflow placement on Visalia Road and Walnut Avenue. They will be raised annually in observance of Memorial Day and will remain in place for one year. The City Council expressed support for the idea and directed staff to return with a sample design. After research and consultation, staff recommends the attached banner design for implementation. FISCAL IMPACT There is no direct fiscal impact associated with this action. All costs will be covered by the participating residents through application fees, which will include the cost of the banner, mounting hardware, and staff time for installation. ATTACHMENTS 1. Military Service Banner Program and Requirements 2. Quotes from Vendors 3. Banner Design Sample ReviewedApproved: APPROVED ORDERS WILL RECEIVE SECONDARY ARTWORK. APPROVALS BEFORE PRODUCTION AIAAI CPR 3898 a Sase NINJA. OIUIE EVE Awaiting Approvai QUOTE JRISENNE BE aprRPBAR Sign Ninja 1130 E. Mineral King Ave. Visalia, California 93292 Quote # S7755 Ph: 559-736-1111 Email: info@signinja.com Date May/05/2025 Mail Payments To: Valid Until Jun/04/2025 P.O. Box 6266 Shpping Store Pickup Visalia, CA 93290 tp.wowsnninacom Billing Address Shipping Address Steven Thompon Steven Thompon City of Farmersville City of Farmersville 909 W. Visalia Road 909 W. Visalia Road Farmersville. California US (originally 'United! States') 93223 Farmersville, California US (originally 'United States') 93223 PH: 1-559-972-1746 Email: Mopoceplemeaye Product Color Size / Qty Unit Price Tax Qty Total 1. PBO - Custom Pole Banner Full Color Pole Banner:30in x 60in x: 1 $150.38 $12.78 1 $163.16 Material Thickness: 18 oZ Vinyl- Blockout Printed Sides: Front and Back Grommets: 4 Corners Pole Pockets: Top and Bottom Only Pole Banner Hardware: Yes, include Brackets Subtotal $163.16 Charges Qty Unit Tax Subtotal name date Artwork 1 $85.00 $0.00 $85.00 APPROVED ORDERS WILL RECEIVE SECON NDARY ARTY TWORK APPROVALS BEFORE Fee PRODUCTION- if applicable. This quotelorder is primarilyi intended for review of content, sizes, colors, Jlayouta and Total Additional Fees $85.00 pricing. You will receive as second ART APPROVALI notification before your order willl be sent to production. Shipping $0.00 Grand Total $248.16 Taxes included (Visalia Sales Tax) $12.78 Deposit Required $248.16 Payments $0.00 Balance Due $248.16 (All prices are: shown in USD) Page 1/2 PBO - Custom Pole Banner Size / Qty Pole Banner:30in x 60in x: 1 Material Thickness: 18 OZ Vinyl Blockout Printed Sides Front and Back Grommets 4 Corners Pole Pockets" Top and Boltom Only Pole Banner Hardware Yes, Include Brackets Colors Full Color Product Description CUSTOM POLE BANNERS Features 18", 24", 30" inches wide. Heights available between 24" and 96" Double sided graphics printed on: smooth blockout banner material. o Waterproof and UV resistant for outdoor installations. Grommets Grommets come on all four cornei S to help secure your banner on the pole. Pole Pockets o 2" Top and Bottom Optional Hardware Pole Bracket Hardware, Per Banner (1 set) 2 Fiberglass Arms 2N Mounting Brackets 45 Steel Bands IMPORTANT! MUST READ! APPROVED ORDERS WILLI RECEIVE SECONDARY ARTWORK APPROVALS BEFORE PRODUCTION - if applicable. This quotelorder is primarily intended for review of content, sizes, colors layout and pricing. You will receive a ART APPROVAL notification before your order will be sent to production. Sign Ninja is NOT responsible for Errors in user-selected options such as product type, design, color, font choice, or sizing. RETURN POLICY 1. Customers take full responsibility for their order after artwork approval, if applicable. If you receive an item that was not listed on the order, a full replacement will be offered for the product in question. Damaged items will also be replaced with the same product brand, size, color, and decoration. In the event you receive an item but believed you ordered something different, this does not fall under our return policy and Sign Ninja will only replace those items listed on the order. 2. We take great pride in our commitment to customer satisfaction. However, certain circumstances are beyond our control. Please note that we cannot be responsible for: Spelling, punctuation, or grammatical errors made by the customer. Inferior quality or low-resolution of customers own uploaded images. Design errors introduced by the customer in the design creation process. Errors in user-selected options such as product type, product brand, product color, product selected sizes, product fitment, design, design printed colors, font choice, or design size. Sign Ninja will not replace or refund any products that do not fit as intended. Artwork fees associated with your orders are non-refundable. Return questions should be directed to: Sign Ninja 1130 E, Mineral King Visalia, CA 93292 559-736-1111 Page 2/2 2Market Visuals Estimate #: 16042 903 East Douglas St. Suite B MMarket Visalia, CA93292 VISUALS Ph: (559) 625-5230 Elisley Grephirsg ihat 1ORA. by dsiais Email: jon@2markelwsuais.com Page 1 of 1 Created Date: 5/22/2025 9:40:41AM Prepared For: City Of Farmersville Public Works Dept. Salesperson: House. Account Contact: Steve Thompson, Public Works Manager Email: Office Phone: (559) 747-3330 Phone: NIA Office Fax: (559) 747-3963 Fax: NIA Email: opedeyplamenaeage Entered by: Tony Koster Address: 909 W. Visalia Rd. Visalia, CA 93223 Description: 'Hometown Heroes" Veterans Light Pole Banners - NO INSTALLATION Quantity Unit Price Subtotal 1 Product: Design 1 $329.60 $329.60 Description: Initial Design Template for Hometown Heroes" Veterans Banners editable locations for photo, name, text and military branch multiple revisions included 1 Files 41 hr Creative Design Time Per File. Quantity Unit Price Subtotal 2 Product: Other 1 $450.00 $450.00 Description: 2'x5'- - Hometown Heroes Banner Full Color print Double Sided on 18oz Pole Banner materiai sew hemmed with 3" pole pockets on top and bottom Spring Loaded Mounting Bracket, Fiberglass poles and hardware included (Single Banner Kit) UPDATE LAYOUT - Photo, name, text and military branch . 1 Ea., 180z. Pole Banner Double Sided 2x5 w! Pole Pockets Quantity Unit Price Subtotal 3 Product: Other 1 $175.00 $175.00 Description: 2'x5'- - Hometown Heroes Banner Full Color print Double Sided on 18oz Pole Banner material sew hemmed with 3" pole pockets on top and bottom - REORDER ONLY . 1 Ea., 18oz. Pole Banner - Double Sided 2x5 w/ Pole Pockets Notes This estimate will be valid for 30 days from the date it is presented. A5 50% deposit is due before work is begun, and the remaining balance in full is due upon completion of the project. Client Reply Request Estimate Accepted "As Is". Please proceed with. Order. Other: Changes required, please contact me. SIGN: Date: I I Print Date: 5/22/2025 10:16:55AM CampoR-AtPBAsCANResnataOVw .helping you 2Market your business, organization, or event. CITYOF STAFF Item #: 9.2 N REPORT / Action Items FARMERSVILLE TO: Farmersville City Council MEETING DATE: June 9, 2025 DEPARTMENT: Public Works FROM: Steven Thompson, Director of Public Works AGENDA TITLE: Award and authorize the City Manager to execute an agreement with the lowest responsible bidder, Cal Valley Construction, of Fresno, CA, in the amount of $2,849,953.00 for construction of the 2025 Street Improvement Project and authorize a contingency amount of $178,459 for potential extra work. ACTION & RECOMMENDATION Staff recommends that the City Council award and authorize the City Manager to execute an agreement with the lowest responsible bidder, Cal Valley Construction, of Fresno, CA, in the amount of $2,849,953.00 for construction of the 2025 Street Improvement Project and authorize a contingency amount of $178,459 for potential extra work. BACKGROUND ANALYSIS The 2025 Street Improvements Project is part of the City's approved Capital Improvement Program and includes pavement rehabilitation, ADA curb ramp upgrades, and minor drainage improvements on selected roadways. The project was advertised for public bidding on April 23, 2025, in accordance with California Public Contract Code requirements. A total of 4 bids were received and opened on May 23, 2025. The following is a summary of the bids received: Bidder Name Bid Amount Cal Valley Construction $2,849,953.00 Dawson-Mauldin, LLC $3,014,900.66 Archer Civil Construction, LLC $3,083,242.92 Granite Construction $3,380,385.00 Cal Valley Construction submitted the lowest responsive and responsible bid in the amount of $2,849,953.00. Staff have reviewed the bid documents and verified their completeness and compliance with the City's requirements. The project scope includes: Demolition and reconstruction of concrete curb ramps and construction of concrete curb and gutter Grind and removal of existing asphalt concrete, earthwork and grading, and prepare subgrade Furnish and place Class II aggregate base and hot mix asphalt concrete pavement Furnishment and installation of rectangular rapid flashing Pavement striping, markings and signs. Construction is expected to begin in June and take approximately 80 working days to complete. FISCAL IMPACT The total available funds for the project are as follows: Fund 20 - STP $802,748 Fund 22 - TDA/LTF $342,860 Fund 26 - Measure R $1,882,804 Total = $3,028,412 A construction contingency in the amount of $178,459 has been included to account for unforeseen project expenses, with this amount reflected in the overall fiscal impact analysis. CONCLUSION: The bid submitted by Cal Valley Construction represents the lowest responsible and responsive bid for the 2025 Street Improvements Project. Staff recommends the award of the contract to facilitate the timely completion of these critical infrastructure improvements. ATTACHMENTS 1. Bid Summary Table 2. Project Location Map 3. Construction Contract Agreement ReviewedApproved 0 HINONI * : 3 I 5 E - A 9 5 GA78: 37IAS83WSVS N E 3 BAV VININBA N e 5 6 JAV MEHLIVW N 3 3 BAV NBABIS N 6 2 2 - W BAV ENAr N 8 BAVY VINISHIA N - $ $A 6 $ CONSTRUCTION SERVICES CONTRACT This Construction Services Contract is entered into by the City of Farmersville (Owner) and (Contractor), with its principal place of business located at This Contract is subject to all terms and conditions in the Contract Documents and is for the performance of serviçes as generally described hereinafter as "The Work" and as more specifically described or defined in the Contract Documents. Contract Name: 2025 Street Improvements Project Contract Number: 2025-02 The Parties: Unless otherwise designated in writing herein or hereafter, the parties to the Contract have designated the parties below as their respective representatives under the Contract. The City Engineer shall serve as the City Contract Representative, unless otherwise specified below. The parties' representatives are vested with authority to conduct all necessary activities to ensure proper and efficient performance of the Work under the Contract, as more specifically described in the General Provisions, above. For the City: Steven Thompson, Public Works Director For the Contractor: The Work and The Project: The Work for which the Contractor is retained under this Contract, is generally described as: The work to be done consists of the installation of tree protection, construction of mainline and lateral line irrigation, irrigation sleeving and irrigation electrical conduit, irrigation valve manifolds and sensors, irrigation heads and nozzles, backflow prevention device and cage, irrigation controller and booster pump, installation of metal edging and mulch around the existing trees. The Project, of which the Work is a part, is known and described as: Job No. 2025-02- 2025 Street Improvements Project. Contract Time: Notice to Proceed: It is agreed that the City Contract Representative will issue the Notice to Proceed with the Work to be performed under this Contract within fifteen (15) calendar days after complete execution ofthis Contract, except in job order contracts where a separate Notice to Proceed will be issued for each individual job order. Completion Time: It is agreed that the Work shall be substantially completed not later than 80 Working Days (WD) after the project starting day, as designated in the Notice to Proceed. The Contractor agrees that the Work shall be performed promptly, regularly, diligently and uninterruptedly at such rate of progress as will ensure full completion thereof within the time specified. It is expressly agreed that the time for completion is a reasonable time, considering average climatic conditions and usual industrial conditions prevailing in the Central Valley of California and as herein provided in the General Provisions. Liquidated Damages: A Completion times (Time) will be specified in the Notice to Proceed. Applicable Liquidated Damages may be assessed for each CALENDAR day the Work remains incomplete after the scheduled completion date. This amount is agreed upon because of the impracticability and extreme difficulty of ascertaining the actual damages the City will sustain on account of late completion. If substantial completion does not occur within the agreed upon number of days, Liquidated Damages in the amount of $1,500.00/day will commence on the first day after the agreed days, until substantial completion is certified as provided in the General Provisions and as further identified in the Special Provisions. Miscellaneous: Guarantee: The Contractor shall guarantee all Work under this Contract against defects of material and Workmanship for a minimum of one year (12 calendar months) from the date of Certificate of Final. Assignment: Neither party to this Contract shall assign the Contract without the written consent ofthe other, nor shall the Contractor assign any monies due or to become due to him hereunder without the previous written consent ofthe City. Contract Documents: The following listed documents constitute the Contract Documents, and they are all as fully a part of this Contract as if repeated herein: 1. The Improvement Plans Titled: 2025 Street Improvements Project 2. The Bid/Contract Document Containing the General Provisions, Special Provision, and Technical Specifications Titled: 2025 Street Improvements Project 3. State General Prevailing Wage Rates IN WITNESS THEREOF, the parties hereto have executed three (3) identical counterpart copies of this Contract on the date and year first written below, each ofwhich copies shall for all purposes be deemed an original hereof. CONTRACTOR: By: Title License No. Number. Federal Employer Identification CITY OF FARMERSVILLE, A Municipal Corporation and Charter City ofthe State ofCalifornia: By: City Manager ATTEST: By: City Clerk APPROVED AS TO FORM this day of 202: By: City Attorney CITY STAFF REPORT Item #: 9.3 / Action Items FARMERSVILLE TO: Farmersville City Council MEETING DATE: June 9, 2025 DEPARTMENT: Public Works FROM: Steven Thompson, Director of Public Works AGENDA TITLE: 2025 Street Improvements Project Management & Inspection Fee Adjustment ACTION & RECOMMENDATION Staff recommends that the City Council authorize the City Manager to execute a revised Task Order for 4Creeks increasing the construction project management and inspection service fees for the 2025 Street Improvements Project in the amount of $77,440, for a total of $146,440. BACKGROUND ANALYSIS The 2025 Street Improvements Project is part of the City's approved Capital Improvement Program and includes pavement rehabilitation, ADA curb ramp upgrades, and minor drainage improvements on selected roadways. The project management scope includes: Review and respond to the Contractor's submittals and RFIs Coordinate errors and omissions and unforeseen field issues with the City for resolution Review materials testing reports and verify that materials comply with the City of Farmersville's requirements Review change orders and provide recommendations for City acceptance or rejection. Review and process Contractor progress payments Perform daily coordination with the Contractor as necessary to keep the project on schedule. Lead project progress meetings with the City and Contractor as needed. Issue meeting minutes for the project. Coordinate with the City project manager and other City staff Utilize CMIS program to manage the project documents and maintain electronic files in the format and order the City prefers. The project Construction Inspection scope includes: Inspect traffic control to make sure it complies with the City's approved plan for the project Coordinate with the materials testing company to schedule testing for the project. 4Creeks inspector will be present for testing done at the site. Verify that materials used on the project match the submittals approved by the City's Construction Manager (CM). Coordinate errors and omissions and unforeseen field issues with the City CM for resolution. Coordinate required inspections and testing with City departments. Perform Daily Inspections of the work performed by the Contractor and record on the City's standard documents and the CMIS program. Take pictures of construction progress. Inspect the Contractor's work throughout construction visually and using normal hand tools smart levels, soil probes, tape measures, measuring wheels, etc. Perform field measurements for the City CM to verify progress payment amounts. The 2025 Street Improvements Project was originally scheduled for June of 2024 and based off 2023 fee schedules at 4Creeks. The previously authorized budget was $69,000 as of April 23, 2024. The revised Task Order is based off current 2025 rates. FISCAL IMPACT The total available funds for the project management & inspection fees are as follows: Fund 20 = STP $851,562 Fund 22 - TDA/LTF $391,673 Fund 26 - Measure R $1,931,617 Total = $3,174,852 ATTACHMENTS 1. 4Creeks Task Order No. 6 - Job#23544 = 2025 Streets Improvements Project - Change Order #2 ReviewedApproved: CITY STAFF REPORT Item #: 11.1 Discussion Items FARMERSVILLE TO: Farmersville City Council MEETING DATE: June 9, 2025 DEPARTMENT: City Manager FROM: Daymon Qualls, City Manager AGENDA TITLE: Discussion Regarding the Formation of a Chamber of Commerce ACTION & RECOMMENDATION Staff recommends that the City Council receive and discuss this item and provide direction on whether the City should facilitate or support community efforts to establish a Chamber of Commerce. BACKGROUND ANALYSIS During public comment at a recent City Council meeting, a community member expressed interest in the formation of a local Chamber of Commerce. The speaker emphasized the potential benefits such an organization could provide to local businesses, including advocacy, networking opportunities, promotion of local commerce, and support for business development. Currently, the City does not have an active Chamber of Commerce, nor does it operate a similar organization or program. While Chambers of Commerce are traditionally established and governed by the private sector, they often collaborate with local governments on economic development efforts and community initiatives. A Chamber of Commerce is typically a nonprofit membership organization formed and managed by local ousinesses. Its mission usually includes promoting economic growth, supporting small businesses, and fostering a strong local business environment. Given that establishing and operating a Chamber is not typically a municipal function, staff sees the City's role, if any, as potentially supportive rather than directive. Several possible avenues for City involvement could be considered: Convening Stakeholders: The City could host an initial meeting or roundtable with interested business owners and community members to explore the feasibility of forming a Chamber. Providing Information: Staff could assist in identifying resources, such as sample bylaws, IRS nonprofit registration guidance, and models from similarly sized communities. Offering In-Kind Support: If Council is supportive, the City could consider limited in-kind support, such as use of meeting space or inclusion in City communication channels (e.g., newsletters, website, social media) to raise awareness of Chamber formation efforts. Grant Referral or Partnerships: While the City lacks general fund capacity to directly fund a Chamber, it may be able to assist with referrals to regional or state economic development grant programs. FISCAL IMPACT There is no immediate fiscal impact associated with this discussion item. If the City Council elects to direct staff to take further supportive steps, staff time and potential in-kind support may require additional consideration. ATTACHMENTS None ReviewedApproved: